executive secretary

Wolfiz Solutions Pvt. Ltd

Wolfiz Solutions is looking for an organized and experienced Executive Secretary who will protect executive time, increase decision velocity, and reduce operational noise.Responsibilities<ul><li>Manage calendars across internal and external stakeholders</li><li>Coordinate meetings and conferences</li><li>Prepare agendas for internal and external meetings</li><li>Create reports, meeting minutes, and presentations</li><li>Draft replies, handle email correspondence, follow-ups, and documentation where appropriate</li><li>Schedule travel, including planning, booking, and logistics</li><li>Track expenses, maintain reimbursement logs, and follow up on contract documentation</li></ul>Qualifications<ul><li>2+ years of experience as an Executive Secretary, Personal Secretary, Executive Assistant, or in a similar role supporting senior executives</li><li>Proficient in ChatGPT and Microsoft Office Suite</li><li>Strong verbal and written communication skills</li><li>Excellent organizational and multitasking abilities</li></ul>Job Type: Full-timeEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Executive Secretary : 2 years (Required)</li></ul>Location:<ul><li>Islamabad (Required)</li></ul>Work Location: In person

Executive Secretary

Hires Gate

Provide high-level administrative support to executive management, including scheduling meetings, managing calendars, and coordinating travel arrangements.<ul><li>Prepare, review, and edit correspondence, reports, presentations, and other documents for accuracy and professionalism.</li><li>Organize and maintain confidential files, records, and documentation, ensuring easy retrieval and compliance with company policies.</li><li>Serve as a liaison between executives, internal departments, and external stakeholders to facilitate effective communication and workflow.</li><li>Coordinate and arrange logistics for meetings, conferences, and company events, including venue booking, catering, and materials preparation.</li><li>Monitor and prioritize incoming emails, phone calls, and requests, responding promptly or redirecting as appropriate.</li><li>Handle sensitive information with discretion and maintain the highest level of confidentiality at all times.</li><li>Contribute to the continuous improvement of office processes and administrative systems to enhance efficiency and productivity.</li></ul>Job Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>3 to 5 years of proven experience in an executive secretary, executive assistant, or similar administrative role.</li><li>Exceptional organizational and time-management skills with the ability to multitask and prioritize effectively.</li><li>Strong written and verbal communication skills in both English and Arabic.</li><li>Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.</li><li>Demonstrated ability to handle confidential information with integrity and discretion.</li><li>Excellent interpersonal skills and a professional demeanor when interacting with executives, staff, and external partners.</li><li>Strong attention to detail and a commitment to producing high-quality work.</li><li>Ability to work independently and collaboratively in a fast-paced, office-based environment.</li><li>Flexibility to adapt to changing priorities and handle unexpected challenges efficiently.</li></ul>Job Type: Full-timePay: From E&pound;10,000.00 per monthApplication Question(s):<ul><li>Is it suitable for you to work in New Cairo?</li><li>Can you start immediately?</li></ul>Experience:<ul><li>Administration - Management : 3 years (Required)</li></ul>License/Certification:<ul><li>Microsoft office skills (Required)</li></ul>

Department Of State Police

<div><div><div><ul><li>5102939
</li></ul></div><div><ul><li>North Chesterfield, Virginia, United States, 23236
</li></ul></div><div><ul><li>Department of State Police
</li></ul></div><div><ul><li>Administrative Services
</li></ul></div><div><ul><li>Full-Time (Salaried)
</li></ul></div><div><ul><li>Closing at: Apr 9 2026 - 23:55 EDT
</li></ul></div><div><ul><li>Department of State Police</li></ul></div></div><div> 
</div><div>Title: Executive Secretary DSP02762

State Role Title: Admin and Office Spec III

Hiring Range: Negotiable and Commensurate with Experience.

Pay Band: 3

Agency: Department of State Police

Location: North Chesterfield, Virginia

Agency Website: vsp.virginia.gov

Recruitment Type: General Public - G

Job Duties
<div>
About the Position:
 
 
The Virginia State Police (VSP) is seeking to hire an Executive Secretary in our Property and Finance Division at our Administrative Headquarters in North Chesterfield, Virginia. The job duties for this position include but are not limited to: 
 
<ul><li>Serving as Division Executive Secretary.</li><li>Typing correspondence, reports and other documents as needed.
</li><li>Answering Division phone calls.</li><li>Maintaining calendars and schedules and making appointments.
</li><li>Maintaining pending and Division files.</li><li>Receiving and distributing mail for the Division.</li><li>Providing clerical support for Division Commander and Assistant Property and Finance Officers.</li></ul> 
About the Agency:
 
 
We&rsquo;re more than a law enforcement agency &mdash; we&rsquo;re a team of problem-solvers, innovators, and public servants shaping Virginia&rsquo;s future. At VSP, your skills make an impact that reaches every community across the Commonwealth. If you&rsquo;re ready for meaningful work, real growth, and a supportive culture that feels like family, your next career starts here.</div>

Minimum Qualifications
<div>
Knowledge:
 
 
<ul><li>Of office management practices and procedures.</li><li>Of proper grammar, punctuation, and spelling.</li><li>Of basic mathematics.
</li></ul> 
Skill:
 
 
<ul><li>In operating computers.</li><li>In using Microsoft Office applications and other office systems.</li></ul> 
Ability:
 
 
<ul><li>To use electronic office equipment such as a personal computer, computer software, and scanning and fax machines.
</li><li>To maintain filing systems.
</li><li>To perform a wide variety of administrative assignments in regulating and controlling office activities.
</li><li>To ensure seamless document flow.
</li><li>To relate programs, policies and procedures to administrative processes.
</li><li>To work independently and as a member of a team.</li><li>To communicate effectively orally and in writing in English with staff, Agency executives and the public.</li><li>Considerable administrative experience performing a variety of clerical and administrative duties required.</li><li>Must be able to serve as a Notary Public.</li><li>Graduation from high school or equivalent.</li></ul></div> 
Additional Considerations
<ul><li>Experience providing administrative assistance to executive level employees preferred.</li></ul>

Special Instructions

You will be provided a confirmation of receipt when your application and/or r&eacute;sum&eacute; is submitted successfully. Please refer to &ldquo;Your Application&rdquo; in your account to check the status of your application for this position.

Elements of the selection process include the screening of application(s); the interviewing of qualified candidate(s), to include pre-employment testing, a presentation and/or a work sample, if applicable; salary negotiation(s) if applicable; a background investigation; and a medical evaluation if applicable. The anticipated duration of the pre-employment process is determined by the successful completion of the above items.
 
 
Applications, cover letters and/or resumes shall only be accepted on-line through the PageUp recruitment management system at https://jobs.virginia.gov and must be received by 11:55 P. M. on April 9, 2026. Please limit resumes to four pages and cover letters to one page. Any additional attachments received in excess of this will not be considered.
 
 
PageUp provides confirmation of receipt of your application, resume and/or cover letter submitted successfully. Please refer to your PageUp account to check the status of your application for this position. For questions, please contact the Talent Acquisition &amp; Employee Relations Section of the Human Resources Division at civilianemployment@vsp.virginia.gov. 
It is the policy of the Department of State Police (the Department) that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. 
 
This policy shall be adhered to in all aspects of Departmental employment practices. It does not permit the lowering of bona fide job requirements, performance criteria, or qualifications to give preference to any state employee or applicant for state employment based on the above prohibitions. 
 
REASONABLE ACCOMMODATIONS ARE AVAILABLE UPON REQUEST 
 
(V)alor (S)ervice (P)ride 

In support of the Commonwealth&rsquo;s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging &amp; Rehabilitative Services (DARS), or the Department for the Blind &amp; Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.</div></div>

Town of New Milford

Job Title: Executive SecretaryAppointed-Full Time-ExemptDepartment: Office of the MayorNon-Union40hrs/wkPerforms administrative, secretarial, and complex clerical activities in the Mayor&rsquo;s office a minimum of 40 hours per week. Assists with special projects and events, including evening and weekend events.This position reports directly to the Mayor.&middot; Takes complex notes and has ability to translate notes into complex memoranda and accurate reports and other documents for the Mayor;&middot; Able to transcribe notes from a range of electronic means when necessary. This may include providing backup service for the Town Council night recording secretary if necessary and at the approval of the Mayor;&middot; Represents the Mayor both in person and over the phone by providing assistance to the public, town officials and agencies, Town of New Milford staff and other governmental authorities in a professional and courteous manner;&middot; Maintains and manages the Mayor&rsquo;s files pertaining to all pending matters with particular attention to those matters requiring further action by the Mayor and the Mayor&rsquo;s staff;&middot; When necessary, assists in researching and preparing material for meetings attended by the Mayor and initiates this process when necessary. This includes, but is not limited to, Town Council meetings, Town Council Special Meetings, Town Council Executive Session meetings and other meetings as required;&middot; Keeps the Mayor&rsquo;s appointment calendar current and alerts the Mayor on an ongoing basis as to commitments or conflicts in the calendar. Rearranges the Mayor&rsquo;s calendar at the Mayor&rsquo;s request in a courteous and professional manner;&middot; At the Mayor&rsquo;s direction, coordinates press releases and material for reporters, ensuring accuracy and timeliness regarding these releases and reports.&middot; Abides by the Mayor&rsquo;s policies regarding interface with the press; Prepares accurate and timely proclamations for the Mayor&rsquo;s signature, obtaining information from civic groups, town boards and commissions when applicable;&middot; Receives and coordinates the issuance of vending permits following all appropriate guidelines;&middot; Scans daily newspapers for articles concerning New Milford and the Mayor and provides them to the Mayor for review;&middot; Performs other office support duties, including but not limited to telephone coverage, lunch hour coverage, vacation coverage, and non-regularly scheduled work hours meeting coverage as requested by the Mayor;&middot; Document complaints accurately and provides them to the Mayor for timely review;&middot; Compiles and sends information to consultants, surrounding towns, and State and/or Federal agencies when applicable;&middot; Maintains computer data where appropriate;&middot; Answers the telephone and greets the public in a professional and courteous manner;&middot; Performs other routine secretarial duties as required by the Mayor.&middot; Ability to coordinate work in the Mayor&rsquo;s office with continuous interruptions and background noises;&middot; Ability to work under demanding deadlines and changing priorities and conditions;&middot; Ability to sit at a desk or stand and work continuously for extended periods of time while performing job functions;&middot; Ability to understand and relate to specific mayoral concepts and positions;&middot; Ability to remember multiple tasks/assignments over long periods of time;&middot; Ability to file letters, correspondence and reports;&middot; Ability to attend and participate in night meetings and weekend events at the Mayor&rsquo;s request;&middot; Ability to type 50 words per minute with accuracy;&middot; Must be able to work independently and deal effectively and courteously with the public, town officials and associates;&middot; Must possess excellent oral and written communication skills including the ability to compose complex correspondence;&middot; Must be willing to attend courses, seminars and training to maintain and update computer or other technological skills when requested;&middot; Must be able to organize and prioritize work between the Mayor&rsquo;s office and any other Town departments as needed;&middot; Must be able to maintain confidentiality when applicable;&middot; Must be able to flex the weekly work schedule to accommodate changing priorities or the need for night meetings, extended day meetings, and weekend events;&middot; Must maintain a valid driver&rsquo;s license;&middot; Computer literacy with Windows run programs, email, Internet access, database and spreadsheet entry and reports and the ability to learn new programs as needed.High School diploma or GED required. Minimum of four year&rsquo;s experience in secretarial work in a busy office required. Associate&rsquo;s Degree or BS/BA preferred. The position requires computer literacy with Windows run programs, e-mail, Internet access, database and spreadsheet entry and reports and the ability to learn new programs as needed.Must be able to work a flex schedule to accommodate changing needs of the Mayor.This description lists only those job duties necessary for salary evaluation and does not include each and every job requirement. This position is an appointment by the Mayor and the employee may be discharged at-will with or without cause.Veterans preferredThe Town of New Milford is an Equal Opportunity Employer.Updated by Mayor&rsquo;s Office/Personnel Feb, 04.Updated by Mayor&rsquo;s Office/Personnel July, 04Approved by Town Council on April 26, 2004Updated by Mayor&rsquo;s Office/Personnel July 15, 2005Updated by Personnel November 17, 2017Updated by Personnel March 19, 2026Working Conditions, Physical and Mental Requirements: Occasionally may be exposed to inclement weather in carrying out job duties. Incumbents in this class must have adequate physical strength, stamina, physical agility and visual and auditory acuity, and must maintain such physical fitness as to be able to perform the duties of the class. A physical examination may be required.The above statements are intended to describe the general nature and level of work being performed by the employee assigned to this position. They are not to be construed as an exhaustive list of all job responsibilities and duties performed by personnel so classified.The Town of New Milford is an equal opportunity employer. In compliance with the Americans with Disabilities Act, the Town will provide reasonable accommodations to qualified individuals with disabilities and encourage both prospective and current employees to discuss potential accommodations with the Town when necessary.Pay: $51,000.00 - $56,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Avianna Blessy Investment Consultancy

Main Job DescriptionA construction secretary handles office administration, documentation, and communication related to construction projects and company operations.Key ResponsibilitiesTypical duties include:1. Administrative Support<ul><li>Provide secretarial support to managers, engineers, and project teams</li><li>Prepare letters, reports, presentations, and project documents</li><li>Manage office records and maintain filing systems (digital and physical)</li></ul>2. Communication &amp; Coordination<ul><li>Answer phone calls and emails and respond to inquiries</li><li>Coordinate communication between contractors, consultants, suppliers, and clients</li><li>Act as liaison between different departments and external stakeholders</li></ul>3. Document Control<ul><li>Maintain construction documents such as contracts, drawings, permits, and reports</li><li>Organize and track project files and records</li><li>Ensure documents are updated and easily accessible</li></ul>4. Meeting &amp; Schedule Management<ul><li>Schedule meetings, appointments, and site visits</li><li>Prepare meeting agendas</li><li>Take and distribute minutes of meetings</li></ul>5. Project Support<ul><li>Assist with preparation of tenders, quotations, invoices, and project reports</li><li>Maintain project logs, reports, and correspondence</li><li>Help monitor project documentation and deadlines</li></ul>6. Office Management<ul><li>Order office supplies and maintain office equipment</li><li>Manage incoming mail and courier services</li><li>Arrange travel and accommodation for managers if needed</li></ul>Required SkillsCommon skills needed for the job:<ul><li>Strong organizational and multitasking skills</li><li>Good communication and typing skills</li><li>Knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint)</li><li>Basic understanding of construction terminology and documents</li><li>Ability to handle confidential information professionally</li></ul>Typical Qualifications<ul><li>2&ndash;5 years experience as secretary/administrative assistant (preferably in construction)</li><li>Computer and office management skills</li></ul>Job Type: Full-time

Jaberi Wooden Factories W.L.L

Essential Duties and ResponsibilitiesCalendar &amp; Schedule ManagementCoordinate and manage the President&rsquo;s daily, weekly, and monthly schedules, including meetings, appointments, and travel arrangementsDraft and respond to routine communications on behalf of the PresidentCommunication ManagementHandle incoming and outgoing correspondence, emails, and phone calls with professionalism and discretionAct as a liaison between the President, internal teams, and external stakeholdersDocumentation &amp; PreparationMaintain organized digital filing systems using SharePoint to ensure access, retrieval, and secure storage of documents and recordsDraft, proofread, and format reports, presentations, and other executive documents to ensure accuracy and consistency while ensuring all documents are consistent with organizational standards and style guidelinesExpense &amp; Budget SupportAssist and coordinate with Finance Department with expense reports and budget tracking as requiredSupport financial documentation and record-keeping for audits or reviewsPlanning &amp; CoordinationOrganize meetings, conferences, and special events, managing logistics, invitations, and materialsCoordinate and follow up with the involved personnel to ensure action items and next steps are completedAdministrative SupportProvide general office support to enhance operational efficiency and coordinating with other departmentsCoordinate with other departments to facilitate workflow and support executive initiativesConfidentiality &amp; DiscretionHandle sensitive information with the highest level of confidentiality and professionalismEnsure all confidential materials are stored securely and shared only with authorized personnelKnowledge, Experience, and Special Skills RequiredBachelor&rsquo;s degree or equivalent experience in business administration, office management, or a related field preferredMinimum of 3&ndash;5 years of experience supporting senior executivesProficiency in Microsoft Office SuiteStrong knowledge of SharePoint and Teams for document management, collaboration, and communicationExceptional organizational skills with the ability to prioritize multiple tasks and meet deadlinesProactive approach to identifying issues, solving problems, and improving workflowsHigh degree of integrity, reliability, and professionalismJob Types: Full-time, Permanent, ContractWork Location: In person

Reinforcement HR Consultancy

Receptionist cum Executive Secretary (Arabic Speaking &ndash; Female is a must!)We are looking for a professional and well-presented Arabic-speaking Female Receptionist cum Executive Secretary to join our team in Dubai. The ideal candidate should have excellent communication skills, strong organizational abilities, and a pleasant personality to manage front desk operations and provide administrative support.Key Responsibilities:Handle incoming calls, emails, and correspondenceManage appointments, meetings, and calendarsProvide administrative and secretarial support to managementPrepare reports, documents, and presentationsMaintain office records and filing systemsCoordinate with internal teams and external clientsRequirements:Fluent in Arabic and English (spoken and written)Proven experience as a receptionist or executive secretaryProficient in MS Office (Word, Excel, Outlook)Strong communication and interpersonal skillsWell-organized with multitasking abilityProfessional appearance and positive attitudePreferred:Previous experience in UAESalary &amp; Benefits:Competitive salary (based on experience)Visa and other benefits as per UAE labor lawIf you meet the above criteria, we would love to hear from you.Apply Now:Please send your CV to info@reinforcement.aeJob Types: Full-time, Permanent, Contract Contract length: 24 monthsPay: AED5,000.00 - AED8,000.00 per monthWork Location: In person

Receptionist cum Executive Secretary

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Receptionist cum Executive Secretary