executive secretary

Integrated Services Center for Digital Consulting IDSCCC

<div>
 
 This is a remote position.
 
 
 
 
 
 Executive Secretary &ndash; Highly Experienced (Remote Position)
 
 
 We are seeking a highly accomplished and polished
 
 Egyptian Executive Secretary
 
 to provide comprehensive, top-tier remote administrative support to our senior executive leadership team. The ideal candidate is a proactive, reliable, and indispensable partner with 4
 
 &ndash;5 years of progressive experience
 
 supporting C-level or equivalent leadership within the
 
 technology and digital transformation industry
 
 . This remote role requires exceptional discipline, digital organization, and the ability to work seamlessly across virtual platforms while maintaining confidentiality and operational excellence.
 
 
 
 
 
 The selected candidate will be fully responsible for managing complex executive schedules, including organizing, prioritizing, and monitoring all appointments, follow-ups, and strategic activities. This includes ensuring the smooth coordination of the daily executive agenda, preparing leaders for key discussions, aligning internal and external stakeholders, and managing all high-impact engagements with precision. The role also includes handling guest management, coordinating communication with distinguished guests, confirming attendance, arranging meeting logistics, preparing briefing notes, and ensuring a seamless and professional experience for all invitees.
 
 
 
 The Executive Secretary will also be responsible for
 
 project coordination
 
 , ensuring that timelines, deliverables, and communications across technology and digital transformation projects remain aligned and on track. This includes tracking progress, preparing status reports, maintaining updated documentation, coordinating between departments, and ensuring all initiatives flow smoothly under executive supervision.
 
 
 
 Strong communication skills are essential, including the ability to draft, proofread, and refine high-level emails, presentations, reports, and executive documents in both
 
 Arabic and English
 
 . The role requires preparing board materials, KPI updates, strategic notes, and supporting the executive team in decision-making processes.
 
 
 
 This position demands unwavering discretion and the ability to handle highly sensitive and confidential information with impeccable judgment. The ideal candidate must possess advanced mastery of
 
 Microsoft Office Suite
 
 (Outlook, Word, Excel, PowerPoint), along with strong proficiency in remote collaboration tools such as
 
 Microsoft Teams, Zoom, Slack, ClickUp, Trello, Concur, SAP, or CRM systems
 
 . Experience working in digital environments and the ability to learn and adopt new technologies quickly is essential.
 
 
 
 We are looking for a proactive, resourceful, and solutions-driven individual who anticipates needs before they arise, resolves issues efficiently, and consistently maintains composure under pressure. The Executive Secretary must excel in multitasking, prioritizing workloads, managing deadlines, and upholding the highest standard of professionalism in a fully remote environment.
 
 
 
 To excel in this role, the candidate must demonstrate exceptional organizational skills, excellent time management, strong problem-solving abilities, a high level of attention to detail, and the ability to communicate and collaborate effectively with diverse teams.
 
 
 
 
 
 
 Working Hours:
 
 
 Remote working hours follow
 
 Riyadh time (9:00 AM &ndash; 5:00 PM)
 
 with flexibility to support urgent executive needs when required.
 
 
 
 
 
 If you are a motivated and seasoned professional ready to take on a high-impact remote role within a leading organization in the
 
 technology and digital transformation sector
 
 , we encourage you to apply. Your expertise will directly support executive leadership, project delivery, guest relations, and the overall growth and excellence of the organization.
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 
 
 
 </li>
 <li>
 
 
 4&ndash;5 years of experience
 
 as an Executive Secretary, Administrative Assistant, or Executive Coordinator supporting C-level leadership.
 
 
 </li>
 <li>
 
 Previous experience in the
 
 technology, software, or digital transformation industry
 
 is highly preferred.
 
 
 </li>
 <li>
 
 Advanced proficiency in
 
 Microsoft Office Suite
 
 (Outlook, Word, Excel, PowerPoint).
 
 
 </li>
 <li>
 
 Strong command of
 
 Arabic and English
 
 (written and spoken).
 
 
 </li>
 <li>
 
 Excellent skills in virtual communication and remote coordination via
 
 Microsoft Teams, Zoom, Slack
 
 , and other collaboration tools.
 
 
 </li>
 <li>
 
 Proven ability to manage
 
 complex executive calendars
 
 , appointments, and high-level business activities.
 
 
 </li>
 <li>
 
 Strong experience in
 
 project coordination
 
 , documentation, and follow-up on deliverables.
 
 
 </li>
 <li>
 
 Ability to handle confidential information with the utmost
 
 professionalism and discretion
 
 .
 
 
 </li>
 <li>
 
 Exceptional
 
 organizational skills
 
 , attention to detail, and the ability to multitask effectively.
 
 
 </li>
 <li>
 
 Strong problem-solving capabilities with a proactive, resourceful approach.
 
 
 </li>
 <li>
 
 Ability to work within
 
 Riyadh time zone (9:00 AM &ndash; 5:00 PM)
 
 consistently.
 
 
 </li>
 <li>
 
 High level of professionalism, reliability, and commitment in a remote work environment.
 
 
 </li>
 </ul>
 
 
 
 Benefits
 
 
 
 <ul>
 <li>
 
 
 Fully remote position
 
 , offering flexibility and comfort while maintaining professional structure.
 
 
 </li>
 <li>
 
 Fixed working hours aligned with
 
 Riyadh time (9:00 AM &ndash; 5:00 PM)
 
 .
 
 
 </li>
 <li>
 
 Opportunity to work closely with a high-level executive team in the
 
 technology and digital transformation sector
 
 .
 
 
 </li>
 <li>
 
 A collaborative and supportive work culture that values continuous improvement and professional growth.
 
 
 </li>
 <li>
 
 Exposure to strategic projects, digital initiatives, and cross-departmental collaboration.
 
 
 </li>
 <li>
 
 Competitive compensation aligned with experience and performance.
 
 
 </li>
 <li>
 
 Opportunities for
 
 career development
 
 , skill enhancement, and involvement in leadership-level operations.
 
 
 </li>
 <li>
 
 Work-life balance supported through organized workflows and clear expectations.
 
 
 </li>
 <li>
 
 Access to premium digital tools and platforms to enhance productivity and remote efficiency.
 
 
 </li>
 <li>
 
 Recognition and reward programs based on performance and contribution.
 
 
 </li>
 </ul>
</div>

Executive Secretary

Grand Global FZE

Key Responsibilities<ul><li>Manage executive calendars, meetings, and travel arrangements.</li><li>Handle emails, phone calls, and correspondence.</li><li>Prepare reports, presentations, and documents.</li><li>Organize and maintain filing systems.</li><li>Coordinate meetings, take minutes, and follow up on action items.</li><li>Liaise with clients, partners, and internal teams.</li><li>Maintain confidentiality of sensitive information.</li><li>Support projects and assist with research and data preparation.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>2&ndash;5 years experience as an Executive Secretary/Assistant.</li><li>Strong communication, organizational, and time-management skills.</li><li>Proficiency in MS Office and digital tools.</li><li>Ability to multitask, work independently, and maintain confidentiality.</li><li>Professional, detail-oriented, and proactive.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>secretary: 2 years (Preferred)</li></ul>

Hilton

<div>
 An Administrative Assistant / Executive Secretary is responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience while providing secretarial support, managing the mail, and carrying out filing.
 
 
 
 What will I be doing?
 
 
 
 As an Administrative Assistant / Executive Secretary, you will be responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience. An Administrative Assistant / Executive Secretary will also be required to provide secretarial support, manage mail, and carry out all filing. Specifically, you will be responsible for performing the following tasks to the highest standards:
 
 
 <ul>
 <li>
 Carry out daily administrative activities of the Executive office while adhering to Hilton Standards, policies and procedures
 </li>
 <li>
 Provide secretarial support to the Executive team
 </li>
 <li>
 Ensure all communications, particularly relating to owners, guests and the Corporate office are handled promptly and professionally
 </li>
 <li>
 Receive and distribute mail
 </li>
 <li>
 Ensure outgoing mail is dispatched in a timely manner
 </li>
 <li>
 Provide minutes to Executive Team Meetings and compile management reports in a timely and accurate manner if necessary
 </li>
 <li>
 Maintain adequate supplies of office stationary
 </li>
 <li>
 Identify and build internal and external relationships
 </li>
 <li>
 Carry out all filing
 </li>
 <li>
 Comply with all key security mandates
 </li>
 <li>
 Report any maintenance issues or hazards
 </li>
 <li>
 Maintain own work area in a clean, tidy and good manner
 </li>
 <li>
 Report defective materials and equipment
 </li>
 <li>
 Assist with special projects related to the Executive Office
 
 
 
 </li>
 </ul>
 
 What are we looking for?
 
 
 
 An Administrative Assistant / Executive Secretary serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
 
 
 <ul>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Excellent administration and IT skills
 </li>
 <li>
 Committed to delivering a high level of customer service, both internally and externally
 </li>
 <li>
 Flexibility to respond to a range of different work situations
 </li>
 <li>
 Ability to work under pressure
 
 
 
 </li>
 </ul>
 It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
 
 
 <ul>
 <li>
 Previous administrative experience in a fast paced environment
 
 
 
 </li>
 </ul>
 
 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 DoubleTree by Hilton Resort &amp; Spa Marjan Island
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Doubletree by Hilton
 
 
 
 Job
 
 
 
 Guest Services, Operations, and Front Office
</div>

Matar Al Baqmi Holding Company

<div><h3 class="jobSectionHeader">Job Purpose</h3>
The Executive Secretary provides high-level administrative and executive support to senior management to ensure efficient office operations and effective decision-making. The role handles confidential information, manages executive schedules, coordinates communication, prepares reports, and supports daily business activities to enhance the overall productivity of the executive office<h3 class="jobSectionHeader">
Key Accountabilities</h3><h3 class="jobSectionHeader">
1. Executive Support</h3><ul>
<li>Manage executive calendars, appointments, meetings, and travel arrangements.
</li><li>Prepare meeting agendas, minutes, presentations, and follow-up action items.
</li><li>Handle confidential information with professionalism and discretion.
</li></ul><h3 class="jobSectionHeader">2. Office &amp; Administrative Management</h3><ul>
<li>Organize and maintain electronic and physical filing systems.
</li><li>Draft, review, and manage correspondence, memos, and reports.
</li><li>Monitor office supplies and coordinate with procurement when needed.
</li></ul><h3 class="jobSectionHeader">3. Communication &amp; Coordination</h3><ul>
<li>Act as the primary point of contact between executives and internal/external stakeholders.
</li><li>Maintain effective communication channels and ensure timely responses.
</li><li>Coordinate cross-departmental communication and follow-ups on pending tasks.
</li></ul><h3 class="jobSectionHeader">4. Documentation &amp; Reporting</h3><ul>
<li>Prepare and format documents, presentations, and executive reports.
</li><li>Ensure accuracy, completeness, and compliance with company standards.
</li><li>Collect data and compile status updates for management review.
</li></ul><h3 class="jobSectionHeader">5. Meeting &amp; Event Coordination</h3><ul>
<li>Arrange logistics for internal and external meetings and events.
</li><li>Coordinate venue bookings, travel, refreshments, and required materials.
</li><li>Ensure proper follow-up on decisions and meeting outcomes.
</li></ul><h3 class="jobSectionHeader">6. Executive Office Support</h3><ul>
<li>Support in policy, procedure, and workflow documentation.
</li><li>Assist in special assignments and projects as delegated by the executive.
</li><li>Maintain professionalism and confidentiality at all times.</li>
</ul>
Requirements<h3 class="jobSectionHeader">
Qualifications</h3><ul>
<li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.
</li><li>Diploma in Office Administration or Secretarial Studies is an advantage.
</li></ul><h3 class="jobSectionHeader">Experience</h3><ul>
<li>3&ndash;5 years of experience as an Executive Secretary, Personal Assistant, or Administrative professional.
</li><li>Experience supporting senior management or C-level executives preferred.
</li></ul><h3 class="jobSectionHeader">Skills &amp; Competencies</h3><ul>
<li>Excellent verbal and written communication skills.
</li><li>Strong organizational and time management abilities.
</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
</li><li>Ability to handle multiple tasks and prioritize effectively.
</li><li>Strong attention to detail and problem-solving skills.
</li><li>Professional demeanor and strong interpersonal skills.
</li><li>Ability to work under pressure and meet deadlines.
</li><li>High level of confidentiality and integrity.</li></ul></div>

SFAI Qatar

<ul><li>Act as a key communication link between executives and stakeholders.</li><li>Track strategic priorities and follow up on key initiatives.</li><li>Support preparation and coordination of high-level meetings, including those with external or government entities.</li><li>Monitor progress of executive-led projects and ensure deadlines are met.</li><li>Manage executive calendars, schedule meetings, and organize travel arrangements.</li><li>Draft, edit, and proofread official correspondence and documents.</li><li>Maintain organized filing and record-keeping systems, including confidential documents.</li><li>Take meeting minutes and ensure follow-up on assigned action items.</li><li>Handle calls, emails, and incoming requests in a professional manner.</li><li>Provide logistics support for events and internal activities.</li><li>Manage office supplies and support procurement tasks.</li><li>Prepare internal announcements and executive communications.</li><li>Support documentation of reports, analyses, and strategic initiatives.</li><li>Prepare materials for data review and performance evaluation meetings.</li><li>Maintain records related to continuous improvement and risk management processes.</li></ul>Job Type: Full-timePay: QAR12,500.00 - QAR14,500.00 per monthExperience:<ul><li>Executive Secretary : 5 years (Preferred)</li></ul>Language:<ul><li>English &amp; Arabic (Preferred)</li></ul>License/Certification:<ul><li>QID (Preferred)</li></ul>

Gulf Overseas HR Consultancy

We are seeking a professional Executive Secretary to support senior management with administrative tasks, communication, and daily office operations. The role requires confidentiality and strong organizational abilities.Detailed Responsibilities<ul><li>Manage executive schedules, meetings, and appointments</li><li>Prepare letters, reports, presentations, and emails</li><li>Handle filing, documentation, and correspondence</li><li>Coordinate travel arrangements and logistics</li><li>Maintain communication between management and internal departments</li><li>Screen phone calls and emails</li><li>Prepare meeting agendas and take minutes</li><li>Assist with preparation of business reports and spreadsheets</li><li>Ensure confidentiality in all matters</li></ul>Requirements<ul><li>1&ndash;2 years GCC secretarial experience</li><li>Strong MS Office skills</li><li>Excellent communication and organizational skills</li><li>Ability to multitask and manage deadlines</li></ul>Job Type: Full-timePay: QAR3,000.00 per month

Paradise Inn Group

<div>
 We are looking for a competent
 
 Executive Secretary
 
 for our hotel. You will be the one to organize and maintain the chairman&rsquo;s schedule and assist them by performing a variety of administrative tasks.
 
 
 
 Full-Time Job.
 
 
 
 
 Location:
 
 On-site, Alexandria, Egypt.
 
 
 
 Benefits
 
 
 
 <ul>
 <li>
 Attractive and competitive salary packages.
 </li>
 <li>
 Luxury accommodation for non-resident hires.
 </li>
 <li>
 Monthly performance-based bonuses.
 </li>
 <li>
 Private health insurance.
 </li>
 <li>
 Life insurance coverage.
 
 
 </li>
 </ul>
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Maintain the executive&rsquo;s agenda and assist in planning appointments, board meetings, conferences, etc.
 </li>
 <li>
 Attend meetings and keep minutes.
 </li>
 <li>
 Receive and screen phone calls and redirect them when appropriate.
 </li>
 <li>
 Handle and prioritise all outgoing or incoming correspondence (e-mail, letters, packages, etc.)
 </li>
 <li>
 Make travel arrangements for executives.
 </li>
 <li>
 Handle confidential documents, ensuring they remain secure.
 </li>
 <li>
 Prepare invoices or financial statements and assist in bookkeeping.
 </li>
 <li>
 Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
 </li>
 <li>
 Maintain electronic and paper records, ensuring information is organised and easily accessible.
 </li>
 <li>
 Conduct research and prepare presentations or reports as assigned.
 
 
 </li>
 </ul>
 
 Requirements And Skills
 
 
 
 <ul>
 <li>
 Proven experience as executive secretary.
 </li>
 <li>
 Proficient in MS Office.
 </li>
 <li>
 Fluency in English.
 </li>
 <li>
 In-depth knowledge of office management.
 </li>
 <li>
 Familiarity with basic research methods and reporting techniques.
 </li>
 <li>
 Excellent organizational and time-management skills.
 </li>
 <li>
 Outstanding communication and negotiation abilities.
 </li>
 <li>
 Integrity and confidentiality.
 </li>
 <li>
 Degree in business administration or a related field.
 
 
 </li>
 </ul>
 
 About Paradise Inn Group
 
 
 
 Luxury hotel Dating back to the early 20th century, this historic hotel is right on Alexandria&rsquo;s waterfront where breakfast can be enjoyed on the rooftop terrace with panoramic Corniche views.Accommodations: The hotels have 5 room categories, All Rooms are fully renovated and decorated with Luxurious Fabrics: Standard, Deluxe, Superior, Junior Suite, and Royal Suite.Amenities: Coffee tray, Satellite Tv, Free Wi-Fi, Daily newspapers, Mini bar, Private bathroom, Toiletries kit, Sippers, Hair dryer, and a Balcony.Facilities: 24 hours room service, Laundry, Dry cleaning, 24 hours security, Valet parking.Halls: Queen Elizabeth, Prince of Wales, King EdwardOutlets: Blue harbor Cafe &amp; Restaurant - Skyroof Rooftop LoungeLocations: The hotel is situated a 2-minute walk from the El Raml Train Station and the sandy beaches. The library of Alexandria is 1.5 km away, located 1 km from Constantine Cavafy Museum, 2 km from the Opera, 2 km from Qaitbait CitadelNear to The Central Bank of Egypt, Embassies and Consulates, Tourist Organizations, 24 mins / 8 km to City Centre Alexandria.
</div>

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