executive secretary

maryana group

Job Title: Executive Secretary (Female &ndash; Omani Nationals Only) Location: Muscat, OmanJob DescriptionWe are seeking a professional and well-presented Omani female Executive Secretary to join our team. The role requires strong organizational skills, attention to detail, and the ability to manage office responsibilities efficiently.Key Responsibilities<ul><li>Manage calendars, appointments, and meetings.</li><li>Handle correspondence, documentation, and filing systems.</li><li>Prepare reports, presentations, and letters in English.</li><li>Coordinate travel arrangements and office logistics.</li><li>Welcome and assist visitors with professionalism.</li><li>Maintain confidentiality and ensure smooth office operations.</li><li>Requirements</li><li>Nationality: Omani (Female only).</li><li>Experience: Minimum 3 years in a secretary or administrative role.</li><li>Language: Fluent in English (spoken &amp; written).</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Strong communication and interpersonal skills.</li><li>Professional appearance and presentation.</li></ul>Salary &amp; Benefits<ul><li>Salary Range: 700 &ndash; 1,100 OMR (depending on experience).</li><li>Health insurance, annual leave, and other company benefits.</li></ul>How to ApplyPlease send your CV with photo to: hr@alsprt.com +968 91239934Job Type: Full-timePay: RO600.000 - RO800.000 per month

Executive Secretary

Al wakeel group

Job Opening: Executive Secretary Location: Doha Qatar Industry: ConstructionWe are looking for a highly organized and detail-oriented Executive Secretary to support our General Manager. If you are proactive, efficient, and able to handle a wide range of administrative tasks, we would love to hear from you!Key Responsibilities:<ul><li>Provide administrative support to the General Manager in daily operations.</li><li>Manage and coordinate meetings, appointments, and travel arrangements.</li><li>Draft, format, and proofread correspondence, reports, and presentations.</li><li>Handle phone calls, emails, and official communications on behalf of the General Manager.</li><li>Organize and prioritize tasks and documents effectively.</li><li>Maintain confidentiality of sensitive information.</li><li>Coordinate with various departments to ensure smooth workflow.</li></ul>Qualifications:<ul><li>Bachelor's degree in Business Administration or related field.</li><li>Minimum five (5) years&rsquo; experience as an executive secretary, with at least three (3) years of experience supporting higher management.</li><li>Arabic is required.</li><li>Proficiency in English is an advantage.</li><li>Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Excellent organizational and multitasking skills.</li><li>Professional demeanor with strong communication skills.</li><li>Must be in Qatar with valid Qatar Id.</li></ul>Job Type: Full-timePay: QAR2.00 - QAR3.00 per month

Executive secretary

GG TRADING DMCC

Position Overview: Executive Secretary Responsibilities:<ul><li>Manage the executive&rsquo;s calendar, meetings, and travel.</li><li>Handle phone calls, emails, and correspondence.</li><li>Prepare documents, presentations, and reports.</li><li>Arrange meetings, events, and coordinate logistics.</li><li>Maintain confidentiality and accurate filing systems.</li><li>Assist with personal tasks and errands.</li><li>Conduct research and prepare summaries.</li><li>Liaise with clients and stakeholders.</li></ul>Job Type: Full-timePay: Up to AED7,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Executive Secretary: 3 years (Required)</li></ul>Language:<ul><li>Russian Langauge (Required)</li></ul>

Confidential

<div>
 
 
 Summary:
 
 
 
 The CEO Secretary will provide high-level administrative and secretarial support to the Chief Executive Officer, ensuring the smooth functioning of the executive office. This role requires excellent organizational skills, confidentiality, discretion, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.
 </li>
 <li>
 Prepare and organize correspondence, reports, presentations, and other documents for the CEO.
 </li>
 <li>
 Handle confidential and sensitive information with professionalism and discretion.
 </li>
 <li>
 Screen and prioritize incoming emails, phone calls, and requests, ensuring timely responses.
 </li>
 <li>
 Coordinate internal and external meetings, including preparation of agendas, minutes, and follow-up actions.
 </li>
 <li>
 Act as the primary point of contact between the CEO and internal/external stakeholders.
 </li>
 <li>
 Support the CEO in preparing for board meetings, conferences, and official engagements.
 </li>
 <li>
 Maintain an organized filing system for important documents and records.
 </li>
 <li>
 Assist in tracking deadlines, key projects, and deliverables to ensure the CEO&rsquo;s priorities are met.
 </li>
 <li>
 Perform general administrative tasks as required to support the CEO&rsquo;s daily activities.
 </li>
 </ul>
 <li>
 </li>
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Office Management, or related field (preferred).
 </li>
 <li>
 Proven experience as an Executive Secretary, Personal Assistant, or in a similar role (minimum 3+ years).
 </li>
 <li>
 Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and office management systems.
 </li>
 <li>
 Excellent verbal and written communication skills in [English and Arabic &ndash; if required].
 </li>
 <li>
 High level of discretion, integrity, and confidentiality.
 </li>
 <li>
 Strong organizational and multitasking skills with attention to detail.
 </li>
 <li>
 Ability to work under pressure and handle time-sensitive tasks efficiently.
 </li>
 </ul>
 
 
</div>

Alaqtar Real Estate Development Company

<div>
 ALAQTAR is on the lookout for a dedicated Executive Secretary who will play a critical role in supporting our executive team. This position involves managing schedules, organizing meetings, and providing essential administrative support to enhance the efficiency of our operations. The ideal candidate is exceptionally organized, capable of handling multiple tasks, and possesses excellent communication skills to interact with various stakeholders effectively.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Organize and maintain the executive's calendar, scheduling appointments, meetings, and travel arrangements
 </li>
 <li>
 Prepare meeting agendas, record minutes, and follow up on action items
 </li>
 <li>
 Screen and prioritize incoming communications, including emails and phone calls
 </li>
 <li>
 Draft and edit correspondence, reports, and other documents as required
 </li>
 <li>
 Manage office supplies and inventory, liaise with vendors, and ensure optimal office functioning
 </li>
 <li>
 Maintain confidentiality of sensitive information and handle data with discretion
 </li>
 <li>
 Assist in bookkeeping tasks and manage periodic reporting
 </li>
 <li>
 Support special projects and perform additional duties as assigned
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Proven experience as an executive secretary or in a similar administrative role
 </li>
 <li>
 Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and office management software
 </li>
 <li>
 Strong knowledge of office procedures and basic financial principles
 </li>
 <li>
 Exceptional organizational and multitasking skills
 </li>
 <li>
 Excellent written and verbal communication abilities
 </li>
 <li>
 Demonstrated ability to maintain confidentiality and exercise sound judgment
 </li>
 <li>
 Ability to work under pressure and meet tight deadlines
 </li>
 <li>
 Associate's or Bachelor's degree in business administration or a related field is preferred
 </li>
 </ul>
</div>

ALAQTAR

<div>ALAQTAR is on the lookout for a dedicated Executive Secretary who will play a critical role in supporting our executive team. This position involves managing schedules, organizing meetings, and providing essential administrative support to enhance the efficiency of our operations. The ideal candidate is exceptionally organized, capable of handling multiple tasks, and possesses excellent communication skills to interact with various stakeholders effectively.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul>
<li>Organize and maintain the executive&rsquo;s calendar, scheduling appointments, meetings, and travel arrangements.</li>
<li>Prepare meeting agendas, record minutes, and follow up on action items.</li>
<li>Screen and prioritize incoming communications, including emails and phone calls.</li>
<li>Draft and edit correspondence, reports, and other documents as required.</li>
<li>Manage office supplies and inventory, liaise with vendors, and ensure optimal office functioning.</li>
<li>Maintain confidentiality of sensitive information and handle data with discretion.</li>
<li>Assist in bookkeeping tasks and manage periodic reporting.</li>
<li>Support special projects and perform additional duties as assigned.</li>
</ul>Requirements<ul>
<li>Proven experience as an executive secretary or in a similar administrative role.</li>
<li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.</li>
<li>Strong knowledge of office procedures and basic financial principles.</li>
<li>Exceptional organizational and multitasking skills.</li>
<li>Excellent written and verbal communication abilities.</li>
<li>Demonstrated ability to maintain confidentiality and exercise sound judgment.</li>
<li>Ability to work under pressure and meet tight deadlines.</li>
<li>Associate's or Bachelor&rsquo;s degree in business administration or a related field is preferred.</li></ul></div>

ahlibank

<div>
 
 
 SUMMARY OF ROLE:
 
 
 
 Providing administrative support and performing numerous secretarial duties including scheduling appointments, arranging meetings, writing correspondence, editing, emailing, handling visitors (internal and external), routing callers &amp; all routine correspondence, handling incoming/ outgoing local &amp; long distance calls, answering questions &amp; requests, and follow up with stakeholders. Moreover, to facilitate all requirements, ensuring optimal utilization of time. The Executive Secretary handles sensitive and confidential information, makes independent decisions, and exercises judgment in handling day-to-day tasks.
 
 
 Responsible for managing and coordinating various administrative tasks, ensuring the smooth functioning of the department, and acting as a liaison between the department and internal/external stakeholders.
 
 
 
 
 
 
 KEY RESPONSIBILITIES:
 
 
 
 
 Administrative Support
 
 
 
 &bull; Manage and maintain the calendar, schedule appointments, meetings, and travel arrangements.
 
 
 &bull; Prepare agendas, presentations, reports, and other documents for meetings.
 
 
 &bull; Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
 
 
 &bull; Review, prioritize, and distribute documents and materials.
 
 
 &bull; Follow up on action items from meetings and ensure timely completion.
 
 
 
 
 
 
 Communication and Coordination
 
 
 
 &bull; Serve as the primary point of contact for screening calls, inquiries, and requests.
 
 
 &bull; Maintain effective communication with internal departments, external clients, and stakeholders.
 
 
 &bull; Facilitate communication with staff members, relaying messages and directives accurately.
 
 
 
 
 
 
 Information Management
 
 
 
 &bull; Organize and maintain electronic and physical files, documents, and records.
 
 
 &bull; Conduct research, gather data, and prepare reports or presentations as required.
 
 
 &bull; Maintain confidentiality of sensitive information and exercise discretion in handling confidential matters.
 
 
 &bull; Stay updated with organizational policies, procedures, and industry developments.
 
 
 
 
 
 
 Meeting and Event Management
 
 
 
 &bull; Coordinate and arrange meetings, conferences, and special events.
 
 
 &bull; Prepare meeting agendas, compile necessary materials, and record minutes.
 
 
 &bull; Arrange logistics, including venue selection, catering, and audiovisual setup.
 
 
 &bull; Assist in organizing events, seminars, and conferences.
 
 
 
 
 
 
 Office Management
 
 
 
 &bull; Ensure the smooth operation of the office.
 
 
 &bull; Coordinate with IT and support staff to resolve office-related issues.
 
 
 
 
 
 
 Relationship Management
 
 
 
 &bull; Build and maintain strong relationships with internal and external stakeholders.
 
 
 &bull; Interact professionally and courteously with clients, visitors, and personnel at all levels.
 
 
 &bull; Handle requests and inquiries promptly and professionally.
 
 
 
 
 
 
 Special Projects
 
 
 
 &bull; Assist with special projects, research initiatives, and ad-hoc assignments as required.
 
 
 &bull; Undertake additional responsibilities and support other team members when necessary.
 
 
 &bull; Act as a liaison between the office and various business functions.
 
 
 
 
 
 
 Requirements
 
 
 
 &bull; Bachelor&rsquo;s Degree.
 
 
 &bull; Minimum of 5 years of experience as an executive secretary, administrative assistant, or similar role.
 
</div>

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