executive secretary

Illinois Association of Park Districts

EXECUTIVE SECRETARYCompany: Illinois Association of Park DistrictsStatus: Salaried, full-time in office position with parking provided211 E. Monroe, Springfield, IL 62701Salary: commensurate with experience plus a comprehensive benefit packageDescription of DutiesThe Executive Secretary reports to the President/CEO and performs a range of duties from complex administrative responsibilities such board meeting agenda and preparation, drafting resolutions, and preparing meeting minutes to clerical and general office tasks.The Executive Secretary must be detail-oriented and possess excellent oral and written communication skills. The individual will be responsible for communicating directly with association members through written correspondence and telephone calls and preparing remarks for the President/CEO. The individual is responsible for arranging travel and managing the calendar for the President/CEO and is an integral part of the association&rsquo;s team.The ideal candidate will be talented at editing content, developing presentations utilizing PowerPoint and Prezi, updating the association&rsquo;s membership database and website, and utilizing Excel.Knowledge, Skills and AbilitiesQualified candidates must possess clerical experience in a professional office environment and be able to demonstrate excellent oral and written communication skills while validating substantial knowledge and understanding of Microsoft Office software.Personal Attributes&middot; Highly motivated, confident demeanor.&middot; Clear, friendly and professional communication skills.&middot; High level of organization and attention to detail.&middot; Self-starter with the ability to prioritize responsibilities while working with multiple departments, projects and deadlines.Working ConditionsThe Executive Secretary will sit in the main area of the office while using office equipment as well as light lifting of office supplies, files and materials. The Executive Secretary will need a high level of focus and concentration and must be adaptable to changing work-flow priorities.About IAPDThe Illinois Association of Park Districts (IAPD), headquartered in Springfield, has been serving park districts, forest preserves, conservation and recreation agencies since 1928. The IAPD is the oldest and most successful statewide association of its kind in the nation.For confidential consideration, please submit a resume and list of references by August 14, 2026, to ahoward@ilparks.org.Work Location: In person

Executive Secretary

BABYGROW FZC

We are seeking a highly organized, proactive, and professional Secretary to the Managing Director to provide comprehensive executive and administrative support. The ideal candidate will possess exceptional communication, coordination, and organizational skills, with the ability to handle confidential information, manage multiple priorities, and ensure the smooth functioning of the MD's office.Key Responsibilities<ul><li>Manage the Managing Director's calendar, appointments, meetings, and travel arrangements.</li><li>Screen, prioritize, and respond to emails, phone calls, and correspondence on behalf of the MD.</li><li>Prepare meeting agendas, presentations, reports, minutes of meetings (MOM), and follow-up action plans.</li><li>Coordinate with department heads to monitor task progress and ensure timely completion of action items.</li><li>Draft professional emails, letters, reports, and official documents.</li><li>Handle confidential information with the highest level of discretion and professionalism.</li><li>Organize and maintain digital and physical filing systems for easy document retrieval.</li><li>Coordinate local and international travel, including visas, hotel bookings, flights, and itineraries.</li><li>Prepare weekly and monthly management reports and dashboards.</li><li>Follow up with internal teams on pending approvals, projects, and deadlines.</li><li>Assist in organizing management meetings, corporate events, exhibitions, and business visits.</li><li>Maintain records of contracts, agreements, licenses, and important company documents.</li><li>Coordinate with external stakeholders, suppliers, government authorities, and business partners when required.</li><li>Support the MD in business planning, project coordination, and special assignments.</li><li>Ensure efficient day-to-day administration of the MD's office.</li></ul>Requirements<ul><li>Bachelor's degree in Business Administration, Management, or a related field.</li><li>Minimum 5 years of experience as an Executive Secretary, Executive Assistant, or Secretary to Senior Management.</li><li>Excellent written and verbal communication skills in English.</li><li>Advanced proficiency in Microsoft Office, especially Excel, PowerPoint, Word, and Outlook.</li><li>Strong report preparation, presentation, and documentation skills.</li><li>Excellent organizational, planning, and time management abilities.</li><li>Ability to work under pressure and manage multiple priorities with minimal supervision.</li><li>High level of integrity, professionalism, and confidentiality.</li><li>Strong interpersonal and stakeholder management skills.</li><li>Experience coordinating with multiple departments and senior management.</li></ul>Pay: AED3,500.00 - AED4,000.00 per monthWork Location: In person

Secretary

Cherokee Federal

<div>Secretary I 
This position requires an active Secret clearance or the ability to obtain a Secret clearance to be considered. 
A government contract requires that this position be restricted to U.S. citizens or legal permanent residents. You must provide documentation that you are a U.S. citizen or legal permanent resident to qualify. 
The Secretary II provides intermediate to advanced administrative support and performs a broader range of clerical and office coordination duties. This position requires greater independence, judgment, and proficiency with DMDC/DHRA software tools and government business processes. 
Compensation &amp; Benefits:
Estimated Starting Salary Range for Secretary I 20-22/hour +5.55/hour Health and Welfare Benefit
Full-time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice. 
Secretary I Responsibilities Include:
<ul><li>Perform a full range of administrative and clerical functions, including advanced word processing and document preparation
</li><li>Prepare and format briefings, correspondence, reports, and presentations for leadership review
</li><li>Screen and prioritize inquiries, correspondence, and requests for action 
</li></ul><ul><li>Maintain complex electronic filing and document management systems
</li><li>Coordinate calendars, meetings, and logistical support for staff and leadership
</li><li>Track tasks and actions using Enterprise Task Management Software Solution (ETMS2), Task Management Tool (TMT), ServiceNow, or similar systems
</li><li>Ensure timely distribution and follow-up of taskings and correspondence
</li><li>Utilize standard DMDC/DHRA software tools and customized government COTS products to support office operations
</li><li>Ensure compliance with records management, security, and administrative policies
</li><li>Provide guidance or support to junior administrative staff, as assigned
</li><li>Performs other job-related duties as assigned 
</li></ul>Secretary I Experience, Education, Skills, Abilities requested:
High school diploma or GED required
Associate degree or administrative training preferred
Strong administrative and organizational skills
Proficient in Microsoft Word, Excel, Outlook, PowerPoint, SharePoint, Adobe Pro, and Visio
Experience using government task management and workflow systems (e.g., ETMS2, TMT, ServiceNow)
Strong written and verbal communication skills
Ability to prioritize tasks and manage multiple deadlines
Ability to work independently and exercise sound judgment
Ability to handle confidential and sensitive information appropriately
Ability to coordinate and track multiple tasks and assignments 
Ability to adapt to changing priorities in a fast-paced environment
Must pass pre-employment qualifications of Cherokee Federal 
Company Information:
Cherokee Nation Defense Solutions (CNDS) is a part of Cherokee Federal &ndash; the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government&rsquo;s mission with compassion and heart. To learn more about CNDS , visit cherokee-federal.com. 
#CherokeeFederal #LI-WS1 
Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply. 
Similar searchable job titles:
<ul><li>Administrative Assistant II
</li><li>Senior Administrative Assistant
</li><li>Office Administrator
</li><li>Executive Secretary
</li><li>Administrative Coordinator
</li></ul>Keywords:
<ul><li>Advanced Administrative Support
</li><li>Task and Calendar Coordination
</li><li>Document Management Systems
</li><li>Correspondence &amp; Briefing Preparation
</li><li>Confidential Information Handling 
</li></ul>Legal Disclaimer: All qualified applicants will receive consideration for employment without regard to protected veteran status, disability or any other status protected under applicable federal, state or local law. 
Many of our job openings require access to government buildings or military installations.</div>

Secretary I

Shriners Children's

<div>Company Overview
Shriners Children&rsquo;s is an organization that respects, supports, and values each other. Named as the 2025 best mid-sized employer by Forbes, we are engaged in providing excellence in patient care, embracing multi-disciplinary education, and research with global impact. We foster a learning environment that values evidenced based practice, experience, innovation, and critical thinking. Our compassion, integrity, accountability, and resilience define us as leaders in pediatric specialty care for our children and their families.
With 20+ hospitals, outpatient clinics, ambulatory care centers and outreach locations across the globe, we provide excellent care to children up to age 18 regardless of their family&rsquo;s ability to pay or insurance status. Please click here to learn more about our locations.
Job Description
Job Summary 
 
Provide high-level administrative support to executive leadership at Shriners Hospitals for Children, ensuring efficient operation of the executive office and seamless execution of administrative tasks. 
 
Key Responsibilities<ul><li>
Schedules activities, special events, travel arrangements and special projects for the Hospital Administrator and assures effective coordination of the activities</li><li>
Assists with the Hospital Administrator's time by researching, routing correspondence, drafting letters and documents, collecting and analyzing information, preparing information for meetings, scheduling and maintaining calendar and meetings</li><li>
Works with staff to complete annual surveys</li><li>
Coordinates student affiliation agreements between universities and legal councils at SHC headquarters office, works with other hospitals in preparing transfer agreements</li><li>
Receives and documents donations received at hospital</li><li>
Prepares and monitors the budget for the Administration Department</li><li>
Prepares monthly packets for Board Members</li><li>
Provides support to the Board of Governors</li></ul> 
Required Qualifications<ul><li>
5 years of Administrative Assistant / Clerical experience</li><li>
Advanced proficiency in Microsoft Office Suite of products</li></ul>
Preferred Qualifications<ul><li>
2 years of Executive Secretary experience</li><li>
Hospital setting experience</li></ul>
The pay range for this position is $26.31 - $39.47. Compensation is determined based on years of relevant experience and departmental equity.</div>

Executive Assistant

Klassna Events

Female SecretaryJob DescriptionKlassna Events UAE is seeking a skilled, organized, and reliable female Secretary to join our team. The ideal candidate will provide administrative support, coordinate with clients and venues, and assist with day-to-day office operations.Key Responsibilities:<ul><li>Handle client inquiries via email and phone.</li><li>Coordinate with hotel and event venue managers.</li><li>Prepare quotations, purchase orders, and working permits.</li><li>Draft and manage business correspondence.</li><li>Book airline tickets for team members when required.</li><li>Provide general administrative support to the team.</li><li>Maintain a clean and organized office environment.</li><li>Perform other administrative tasks related to the role as assigned by the CEO.</li></ul>How to ApplyInterested applicants may:<ul><li>Apply directly through Indeed, or</li><li>Send their updated CV to hr.klassna@outlook.com</li></ul>Pay: AED2,500.00 - AED3,500.00 per monthWork Location: In person

Female Secretary/Receptionist

Arab Center for Engineering Studies

We are looking a fresher Female Secretary that provide secretarial, administrative and clerical support for management and staff. Greet visitors, answer telephone calls, conduct assignments and projects, receive and distribute correspondence and mail, gather information and compile diverse reports for management.Principal Duties and Responsibilities:&middot; Perform various executive and administrative support duties that are sensitive and sometimes confidential.&middot; Read and screen incoming reports and correspondence; make preliminary assessment and organize documents.&middot; Research, compile, assimilate, and prepare sensitive and sometimes confidential documents.&middot; Follow up and arrange for issuing visas and traveling permits, travel flights, hotel reservation and car renting, etc. and coordinate with the Human Resources for that. Also, maintain travel records and vouchers.&middot; Recommend actions to be carried on office expenditures like supply and equipment need.&middot; Operate electronic mail systems and coordinate the flow of information both internally externally.&middot; Review work done by others to check for correct spelling and grammar, ensure that Center format policies are followed, and recommend revisions.&middot; Operate office equipment such as fax machines, copiers and phone systems, and use computers for spreadsheet, word processing, database management and other applications.&middot; Answer telephones and give information to callers, take messages or transfer calls to appropriate individuals.&middot; Compose, type and distribute meeting notes, routine correspondence and reports.&middot; Open, read, route and distribute incoming mail and other material, and prepare answers to routine letters.&middot; Set up and maintain paper and electronic filing systems for records, correspondence and other materials.&middot; Conduct searches to find needed information, using such sources as the Internet.&middot; Screen and ensure orderly schedule of employee and visitor appointments to the office.&middot; Make sure that every department in the office has the needed office supplies and monitor the equipment usage in the office&middot; Take care of plants and straightening magazines to maintain lobby or reception area.&middot; Operate telephone switchboard to answer, screen and forward calls, providing information, taking messages and scheduling appointments.&middot; Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations.&middot; Hear and resolve complaints from customers and public.&middot; Transmit information or documents to customers, using computer, mail or facsimile machine.&middot; Schedule appointments, maintain and update appointment calendars.&middot; Provide information about establishment, such as location of departments or offices, employees within the organization or services provided.&middot; Take orders for merchandise or materials and send them to the proper departments to be filled.&middot; Schedule space and equipment for special programs and prepare lists of participants&middot; Any duties or responsibilities assigned by the management.Education and Related Work Experience:Bachelor or Diploma Degree in Business Administration, or any related field 2-4 years of Experience in the field of Secretarial work.Interested applicants can also apply through the link below:https://menaitech.aces-int.net/Menaitech/OnlineApp/ShareOnlineApplication/ACES/DXB/1/100059Pay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

Confidential Government

<div>
 
 Job Title
 
 
 Secretary to the Chief Operating Officer (COO)
 
 
 
 
 
 Reports To
 
 
 Chief Operating Officer (COO)
 
 
 
 
 
 Job Summary
 
 
 The Secretary to the COO provides high-level administrative and secretarial support to ensure the efficient operation of the COO's office. The role involves managing schedules, coordinating meetings, handling confidential correspondence, preparing reports, and facilitating communication between the COO and internal and external stakeholders.
 
 
 
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Manage the COO's calendar, appointments, and travel arrangements.
 </li>
 <li>
 Coordinate meetings, prepare agendas, take minutes, and follow up on action items.
 </li>
 <li>
 Handle incoming calls, emails, and correspondence professionally and confidentially.
 </li>
 <li>
 Prepare letters, presentations, reports, and other business documents.
 </li>
 <li>
 Organize and maintain filing systems, records, and confidential documents.
 </li>
 <li>
 Coordinate communication between the COO and departments, clients, and external partners.
 </li>
 <li>
 Track deadlines, monitor pending tasks, and ensure timely follow-up.
 </li>
 <li>
 Arrange business travel, accommodation, and expense documentation.
 </li>
 <li>
 Assist in planning executive meetings, events, and operational activities.
 </li>
 <li>
 Perform other administrative duties as assigned by the COO.
 </li>
 </ul>
 
 
 
 
 Qualifications
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Management, or a related field.
 </li>
 <li>
 +5 years of experience as an Secretary, Executive Assistant, or similar administrative role supporting senior management.
 </li>
 <li>
 Excellent written and verbal communication skills in English (Arabic is an advantage).
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Strong organizational, time management, and multitasking skills.
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality.
 </li>
 </ul>
 
 
 
 
 Key Competencies
 
 <ul>
 <li>
 Excellent organizational skills
 </li>
 <li>
 Strong communication and interpersonal skills
 </li>
 <li>
 Attention to detail
 </li>
 <li>
 Ability to prioritize and manage multiple tasks
 </li>
 <li>
 Problem-solving skills
 </li>
 <li>
 Time management
 </li>
 <li>
 Professionalism and integrity
 </li>
 <li>
 Ability to work under pressure
 </li>
 </ul>
 
 
 
 
 Working Conditions
 
 <ul>
 <li>
 Full-time position.
 </li>
 <li>
 Office-based with occasional flexibility to support executive meetings or business requirements outside normal working hours when necessary.
 </li>
 </ul>
 
 
 
</div>

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1671 executive secretary jobs Near Me

Executive Secretary

Secretary

Secretary I

Executive Assistant

Female Secretary/Receptionist

Secretary

Secretary