executive secretary

HIRES IMG HUMAN RESOURCES CONSULTANCY - L.L.C - S.P.C

<p>We&rsquo;re Hiring &ndash; Executive Secretary (Emirati National)</p><p>We are looking for a qualified Emirati Executive Secretary to join a leading organization in the UAE.</p><p>If you&rsquo;re organized, professional, and skilled in administrative work &mdash; we&rsquo;d love to hear from you!</p><p>Position: Executive Secretary (Emirati National)</p><p>Location: United Arab Emirates</p><p>Salary: AED 17,000 &ndash; 20,000</p><p>Apply now: operation@imgrecruitment.ae</p><p>055 248 7567</p><p>Join a professional and inspiring work environment where your talent is valued.</p><p>Job Type: Full-time</p><p>Pay: AED17,000.00 - AED20,000.00 per month</p>

Executive Secretary

Alfardan Group

<div><p>Job Description</p><br>
<p></p><div><p><br>
<b>Summary:</b></p><p><br>
The Executive Secretary will provide high-level administrative support to executives in Alfardan Automobiles, including managing schedules, coordinating meetings, and handling confidential information.<br>
<br>
<b>Job Responsibility:</b></p>
<ul><li>Manage executive schedules, including arranging appointments, travel, and accommodation</li><li>Prepare and distribute correspondence, memos, and reports</li><li>Coordinate and schedule meetings, conferences, and events</li><li>Maintain executive filing system and databases</li><li>Handle confidential information with integrity and discretion</li><li>Act as the point of contact between executives and internal/external stakeholders</li></ul><br>
<b>
Candidate Requirements:</b><div><br>
<ul><li>Proven experience as an executive secretary or similar administrative role</li><li>Proficient in MS Office and office management software</li><li>Excellent organizational and time-management skills</li><li>Strong verbal and written communication abilities</li><li>Discretion and confidentiality in handling sensitive information</li><li>Bachelor's degree in Business Administration or relevant field is preferred</li></ul></div></div><p></p>
<p>Skills</p>
<p></p><div><ul><li>Proven experience as an Executive Secretary or similar administrative role</li>
<li>Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)</li>
<li>Excellent time management skills and the ability to prioritize work</li>
<li>Strong communication and interpersonal abilities</li>
<li>Attention to detail and problem-solving skills</li>
<li>Ability to maintain confidentiality and work with sensitive information</li>
<li>Familiarity with office management procedures and basic accounting principles</li>
<li>Transferable QID and locally available in Qatar</li></ul></div></div><p></p>
<br><div></div><div><div><p>Job Details</p>
<div><div>Job Location</div>
<div>Doha, Qatar</div>
</div><div><div>Company Industry</div>
<div>Automotive Dealership &amp; Distributor</div>
</div><div><div>Company Type</div>
<div>Employer (Private Sector)</div>
</div><div><div>Job Role</div>
<div>Secretarial</div>
</div><div><div>Employment Status</div>
<div>Full time</div>
</div><div><div>Employment Type</div>
<div>Employee</div>
</div></div><div><p>Preferred Candidate</p>
<div><div>Career Level</div>
<div>Mid Career</div>
</div><div><div>Years of Experience</div>
<div>Min: 3</div>
</div><div><div>Residence Location</div>
<div>Qatar</div>
</div><div><div>Degree</div>
<div>Bachelor's degree</div></div></div></div>

Liberty Insurance Brokers

<p><b>Job Description</b></p><p>We are seeking a highly organized and detail-oriented <b>Female Executive Secretary</b> to join our team. The ideal candidate will provide administrative and executive support to management, handle confidential information with integrity, and ensure smooth daily operations in the office.</p><p><b>Key Responsibilities</b></p><ul><li>Provide executive-level administrative support to senior management</li><li>Draft, review, and manage correspondence, reports, and official documents</li><li>Maintain calendars, schedule meetings, and coordinate appointments</li><li>Handle incoming calls, emails, and communications professionally</li><li>Organize and maintain filing systems, both electronic and physical</li><li>Arrange travel, accommodations, and logistics when required</li><li>Assist with preparing presentations, reports, and meeting materials</li><li>Coordinate office activities and ensure efficient workflow</li><li>Liaise with internal departments and external stakeholders</li><li>Maintain confidentiality of all sensitive company information</li></ul><p><b>Requirements</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred)</li><li>Proven experience as an Executive Secretary, Administrative Assistant, or similar role</li><li>Strong written and verbal communication skills</li><li>Excellent organizational and time-management abilities</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to multitask and work under pressure</li><li>Professional appearance and strong interpersonal skills</li><li><b>Fluency in English and Arabic </b></li></ul><p>Interested candidates are invited to submit their CV through Indeed.</p><p>Job Type: Full-time</p><p>Pay: From AED3,000.00 per month</p>

TalentScript

<div>
 <p>
  <strong>
   About Our Client
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Our client is a
  <strong>
   leading real estate and investment company
  </strong>
  with a strong presence in property development, asset management, and corporate investments. They are known for their dynamic business environment, commitment to excellence, and a culture that values integrity, innovation, and professional growth. The company is seeking a
  <strong>
   highly organized and proactive Executive Secretary
  </strong>
  to support its executive leadership team in managing daily operations and strategic initiatives.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Provide comprehensive administrative and executive support to senior management, ensuring seamless daily operations.
  </li>
  <li>
   Manage executive calendars, schedule meetings, and prepare reports, presentations, and business correspondence.
  </li>
  <li>
   Handle confidential information, contracts, and investment documentation with discretion and professionalism.
  </li>
  <li>
   Coordinate communication between internal departments, investors, clients, and external partners.
  </li>
  <li>
   Maintain organized filing systems and records related to real estate transactions, investments, and corporate governance.
  </li>
  <li>
   Assist in preparing legal and financial documentation for projects and investment activities.
  </li>
  <li>
   Arrange travel itineraries, logistics, and expense reports for executive leadership.
  </li>
  <li>
   Support project coordination, research, and reporting on real estate or investment initiatives.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Proven experience as an Executive Secretary or Executive Assistant within real estate, corporate, or investment sectors.
  </li>
  <li>
   Excellent organizational, communication, and interpersonal skills.
  </li>
  <li>
   High attention to detail, discretion, and ability to manage multiple priorities efficiently.
  </li>
  <li>
   Proficiency in MS Office Suite and professional business correspondence.
  </li>
  <li>
   Ability to work under pressure and thrive in a fast-paced, professional environment.
  </li>
 </ul>
 <p>
 </p>
</div>


International Schools Group (ISG)

<p></p><div><div><h1 class="jobSectionHeader"><b>Executive Secretary</b></h1>
<div><div><div><b>British School Dhahran</b></div>
(BSD)
</div><div>Nov 4, 2025</div>
</div></div><div><h2 class="jobSectionHeader"><b>Position Description</b></h2>
<div><div><div><div><b>LOCATION</b></div> <div>Al Khobar, Eastern, Saudi Arabia</div>
</div><br>
<div><div><b>SCHOOL / SITE</b></div> <div>British School Dhahran</div>
</div><br>
<div><div><b>DIVISION / DEPARTMENT</b></div> <li></li>
</div><br>
<div><div><b>POSITION TYPE</b></div> <div>Support staff</div>
</div><br>
<div><div><b>SUBJECT / STAGES</b></div> <li></li>
</div><br>
<div><div><b>WORK DAYS / HOURS</b></div> <div>210 days @ 8 hours per day</div>
</div><br>
<div><div><b>POSITION STATUS</b></div> <div>Full Time</div>
</div><br>
<div><div><b>SALARY CODE</b></div> <div>Support staff</div>
</div><br>
<div><div><b>ELIGIBLE APPLICANTS</b></div> <div>Saudi National</div>
</div><br>
<div><div><b>POSITION START DATE</b></div> <div>As soon as possible</div>
</div><br>
<div><div><b>APPLICATION DEADLINE</b></div> <div>Until filled</div>
</div><br>
<div><div><b>REPORTS TO</b></div>
<p>
Richard Charlesworth, Principal</p></div><br>
<div><div><b>REQUISITION NUMBER</b></div>
<p>
02-2526-099</p>
</div><br>
</div></div></div><h2 class="jobSectionHeader"><b>Summary</b></h2>
<p>
ISG seeks an energetic Executive Secretary to provide efficient, organized support to the Assistant Principal in the school. The Executive Secretary will organize and maintain the executive&rsquo;s schedule and assist them by performing a variety of administrative tasks. The goal is to contribute to the efficiency of the school/department by ensuring all assigned duties are carried out in a timely and efficiently. The Executive Secretary specializes in creating a friendly office environment.</p>
<h2 class="jobSectionHeader"><b>
Position Duties</b></h2>
<p></p>
<p>The successful candidate will be expected to:</p>
<ul>
<li>Demonstrate a commitment to the safety and security of children and young people (child protection).</li>
<li>Acquire and maintain a working knowledge of ISG District organization policies, practices and procedures.</li>
<li>Provide administrative and finance support to the assistant principal /executive as required, to meet the schools&rsquo; needs.</li>
<li>Organize and maintain the headteacher&rsquo;s / assistant principal / executive&rsquo;s calendar and arrange appointments as and when convenient.</li>
<li>Prepare documents, reports, lists, meeting note, etc as required.</li>
<li>Attend meetings and keep minutes.</li>
<li>Make travel arrangements for the assistant principal / executive.</li>
<li>Handle confidential documents ensuring they remain secure.</li>
<li>Take initiative in prioritizing tasks to ensure deadlines are met.</li>
<li>Provide support for students and parents in relation to your role:</li>
<li>Prepare and print student ID&rsquo;s as needed.</li>
<li>Prepare and print student certificates as required.</li>
<li>Maintain student email distribution group lists.</li>
<li>Provide relevant information required for student references.</li>
<li>Maintain updated staff and student lists.</li>
<li>Track and produce a weekly summary report of students&rsquo; attendance and discipline analysis.</li>
<li>Arrange testing or exams, and receive results, as required.</li>
<li>Assist and coordinate with duties relating to student trips.</li>
<li>Validate, collate and email Parent Teacher Conference appointment timings to parents.</li>
<li>Answer parent queries (emails/ phone calls).</li>
<li>Provide school support by:</li>
<li>Provide customer service , meet informational needs of the schools / ISG stakeholders (staff, students, parents and ISG personnel).</li>
<li>Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, reports etc.).</li>
<li>Draft all communication if requested and proofreading; emails, forms, surveys, etc.</li>
<li>Receive and screen phone calls and redirect as appropriate.</li>
<li>Prepare invoices, financial statements, reports, requisitions, petty cash etc with regards to bookkeeping.</li>
<li>Maintain office supplies and order goods.</li>
<li>Maintain electronic and paper records ensuring information is organized and easily accessible.</li>
<li>Conduct research and prepare presentations or reports as assigned.</li>
<li>Maintain assessment portals - if applicable.</li>
<li>Coordinate and provide support in relation to IT matters - if applicable.</li>
<li>Record staff absences - if applicable.</li>
<li>Create and maintain events calendar.</li>
<li>Assist with event preparation.</li>
<li>Support the ISG finance office requests.</li>
<li>Assist new staff with ID and Transportation arrangements.</li>
<li>Provide the needed support for substitute teacher, as required by the school (recruitment, scheduling, recording absence etc) - if applicable.</li>
<li>Perform other duties assigned by your supervisor, assistant principal and or principal.</li>
</ul>
<p></p><h2 class="jobSectionHeader"><b>QUALIFICATIONS AND KNOWLEDGE
</b></h2><p>The ideal candidate will have:</p>
<ul>
<li>Minimum of bachelor&rsquo;s degree in a related field of study.</li>
<li>In-depth knowledge of office management and basic accounting procedures.</li>
</ul>
<p></p><h2 class="jobSectionHeader"><b>EXPERIENCE AND SKILLS
</b></h2><p>The ideal candidate will have:</p>
<p><b>
Experience</b></p>
<ul><li>
Proven experience as an executive secretary or similar administrative role.</li></ul>
<p><b>
Skills</b></p>
<ul>
<li>Proficient in MS Office and Google Suite.</li>
<li>Expert in English (both written and verbal)</li>
<li>Familiarity with basic research methods and reporting techniques.</li>
<li>Excellent organizational and time-management skills.</li>
<li>Outstanding communication and negotiation abilities.</li>
<li>Integrity and confidentiality.</li></ul></div><p></p>

Confidential Company

<div>
 <p>
  <strong>
   Job Title:
  </strong>
  Executive Secretary
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Islamabad (On-site)
 </p>
 <p>
  <strong>
   Employment Type:
  </strong>
  Full-Time
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Summary:
  </strong>
 </p>
 <p>
  We are seeking a highly organized and proactive
  <strong>
   Executive Secretary
  </strong>
  to provide comprehensive administrative and secretarial support to senior management. The ideal candidate will act as the point of contact for internal and external stakeholders, manage schedules, and ensure efficient day-to-day operations.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Provide high-level administrative and secretarial support to senior executives.
  </li>
  <li>
   Manage calendars, schedule meetings, and coordinate appointments.
  </li>
  <li>
   Draft, review, and prepare correspondence, reports, and presentations.
  </li>
  <li>
   Handle confidential information with discretion and maintain filing systems.
  </li>
  <li>
   Arrange travel itineraries, visas, accommodation, and logistics.
  </li>
  <li>
   Liaise with internal teams and external stakeholders on behalf of executives.
  </li>
  <li>
   Organize and coordinate meetings, conferences, and official events.
  </li>
  <li>
   Monitor and prioritize incoming communications (emails, calls, documents).
  </li>
  <li>
   Prepare meeting agendas, record minutes, and follow up on action items.
  </li>
  <li>
   Support in documentation, expense reporting, and office administration tasks.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications &amp; Requirements:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field.
  </li>
  <li>
   <strong>
    Minimum 5 years of proven experience
   </strong>
   as an Executive Secretary, Personal Assistant, or in a similar role.
  </li>
  <li>
   Experience in working with C-level executives.
  </li>
  <li>
   Strong organizational, multitasking, and time-management skills.
  </li>
  <li>
   Excellent written and verbal communication skills
  </li>
  <li>
   Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  </li>
  <li>
   Familiarity with
   <strong>
    AI-based productivity tools
   </strong>
   (e.g., ChatGPT, Microsoft Copilot, AI scheduling or automation tools) to enhance efficiency.
  </li>
  <li>
   Ability to handle sensitive information with integrity and confidentiality.
  </li>
  <li>
   Professional demeanor, strong interpersonal skills, and attention to detail.
  </li>
  <li>
   Strong problem-solving skills and proactive mindset.
  </li>
  <li>
   Knowledge of office management systems and procedures.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Compensation &amp; Benefits:
  </strong>
 </p>
 <ul>
  <li>
   Competitive salary package (based on experience).
  </li>
  <li>
   Health and medical insurance.
  </li>
  <li>
   Provident fund and other company benefits.
  </li>
  <li>
   Professional growth and development opportunities.
  </li>
 </ul>
</div>


AF Recruiter

<p><b>Management Secretary</b></p><p><b>Location: Karachi</b></p><p><b>Responsibilities:</b></p><p><b>Executive Support:</b></p><ul><li>Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.</li><li>Prepare and organize materials for executive meetings, ensuring all necessary documents are available and distributed in a timely manner.</li></ul><p><b>Communication Management:</b></p><ul><li>Serve as the primary point of contact for internal and external stakeholders in matters related to the executive office.</li><li>Draft and proofread correspondence, reports, and presentations on behalf of executives.</li></ul><p><b>Document Management:</b></p><ul><li>Maintain and organize electronic and physical files, ensuring easy retrieval of information.</li><li>Assist in the preparation and distribution of reports, presentations, and other documentation as needed.</li></ul><p><b>Meeting Coordination:</b></p><ul><li>Coordinate and schedule executive meetings, including arranging logistics, preparing agendas, and taking meeting minutes.</li><li>Ensure follow-up on action items and deadlines resulting from executive meetings.</li></ul><p><b>Confidentiality and Discretion:</b></p><ul><li>Handle sensitive and confidential information with the utmost discretion and professionalism.</li><li>Maintain a high level of confidentiality in all executive matters.</li></ul><p><b>Office Administration:</b></p><ul><li>Oversee general office operations to ensure efficiency and functionality.</li><li>Order and maintain office supplies and equipment.</li></ul><p><b>Task Prioritization:</b></p><ul><li>Prioritize and manage multiple tasks simultaneously, ensuring that deadlines are met and objectives are achieved.</li></ul><p><b>Qualifications:</b></p><ul><li>10+ years of experience as an Executive Secretary or similar role.</li><li>Bachelor's degree in Business Administration, Secretarial Studies, or a related field.</li><li>Strong organizational and multitasking skills.</li><li>Exceptional communication and interpersonal abilities.</li><li>Proficiency in office software (e.g., Microsoft Office Suite).</li><li>High level of confidentiality and discretion.</li><li>Detail-oriented and capable of maintaining accuracy under pressure.</li><li>Excellent time management and prioritization skills.</li></ul><p>Job Type: Full-time</p><p>Work Location: In person</p>

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