executive secretary

Alkaffary Group

<div>Alkaffary Group is looking for an experienced and dedicated Executive Secretary to provide high-level administrative support to our executive team. The ideal candidate will be responsible for managing schedules, coordinating meetings, and handling correspondence to ensure efficient office operations. A successful Executive Secretary will have outstanding organizational skills, discretion, and the ability to multitask in a dynamic environment. 
Key Responsibilities<ul>
<li>Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.</li>
<li>Prepare and edit correspondence, reports, and presentations for the executive team.</li>
<li>Coordinate and schedule meetings, including preparing agendas and taking minutes.</li>
<li>Act as a liaison between executives and internal/external stakeholders.</li>
<li>Handle confidential information with the utmost discretion and professionalism.</li>
<li>Assist with project management and tracking key deliverables and deadlines.</li>
<li>Maintain organized filing systems and documentation for easy retrieval.</li>
<li>Support general office operations as needed.</li> 
</ul> 
 
Requirements 
<ul><li>
Bachelor's degree in Business Administration, Management, or a related field.</li><li>
Minimum of 1 year of experience as an Executive Secretary or in a similar role.</li><li>
Exceptional organizational and time-management skills.</li><li>
Strong written and verbal communication skills.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).</li><li>
Ability to handle multiple tasks simultaneously and prioritize effectively.</li><li>
Strong problem-solving skills and attention to detail.</li></ul></div>

Executive Secretary

Almarai - المراعي

<div>
 
 
 Executive Secretary (Manufacturing &amp; Engineering) Riyadh, Saudi Arabia
 
 
 
 
 
 
 
 The Company
 
 
 
 Founded in 1977, Almarai Company is the world&rsquo;s largest vertically integrated dairy company and the largest food and beverage manufacturing and distribution company in MENA. Headquartered in Riyadh, Almarai Company is ranked as the number one FMCG Brand in the MENA region and the market leader in all its categories across GCC, Egypt, and Jordan.
 
 
 Over five decades of sustainable growth, Almarai has consistently provided nutritious and healthy products to consumers of all ages, driven by its core principle: &ldquo;Quality you can trust.&rdquo;
 
 
 Almarai has expanded its product range to include, in addition to dairy products, juices and beverages, baked goods, poultry, infant formula, dates, fish and seafood, and bottled water, under more than 20 brands such as Almarai, L&rsquo;usine, 7DAYS, ALYOUM, Nuralac, Farm&rsquo;s Select, Ice Leaf, Almira, Seama, Oska, IVAL, Almara Pro, Premier Chef, Bakemart, and others. Almarai currently employs over 43,000 Quality Makers, across the GCC, Egypt &amp; Jordan. In 2025, Almarai reported net income of SAR 2.4 billion on sales of SAR 22 billion.
 
 
 
 
 
 
 The Opportunity
 
 
 
 We are looking for an
 
 Executive Secretary
 
 To perform the secretarial role and other relevant office management roles, by maintaining utmost confidentiality and aligning with office recognized standard.
 
 
 
 
 
 
 Candidate must meet the following criteria to be shortlisted:
 
 
 <ul>
 <li>
 A Secretarial graduate or business administration graduate in a &lsquo;trade or business school.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 3 years of working experience in a business firm/company.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Responsible for Divisional Administrative activities &amp; GMs instructions.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Ensure to maintain a consistent filing system of all important and non-important documents
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Coordinate meetings as required and ensure efficient management of meeting rooms and availability of stationery and office equipment.
 </li>
 </ul>
 
 If you meet the qualifications and are looking for a challenging opportunity in a dynamic industry, please apply now. We offer competitive salary and benefits package for the right candidate.
 
 
 
 
 
 We look forward to welcoming you to our team. Apply now and take the next step in your career as an
 
 Executive Secretary
 
 
</div>

Criteria Design Group

<div>
 
 
 Company Description
 
 
 
 Criteria Design Group (CDG) is a multidisciplinary firm specializing in architecture, interior design, landscaping, and urban planning. Established in 2007 as International Consultancy Engineering, the company was rebranded in 2013 to reflect its innovative and modern approach. Operating primarily from Egypt, CDG's headquarters is located in Maadi, Cairo. With over 15 years of industry experience, CDG has successfully delivered diverse projects for private and governmental clients across various scales and scopes.
 
 
 
 Role Description
 
 
 
 This is a full-time, on-site role for an Executive Secretary based in Qesm El Maadi. The Executive Secretary will provide clerical and administrative support to executives, handle company secretarial tasks, manage schedules and appointments, coordinate communication within the organization, and deliver high-quality customer service. Additionally, the role will involve preparing and reviewing correspondence, organizing meetings, and managing confidential information efficiently.
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Previous experience in a similar executive support role is an advantage from1:3 years of experience.
 </li>
 <li>
 Strong proficiency in Clerical Skills and advanced Executive Administrative Assistance abilities
 </li>
 <li>
 Excellent Communication and interpersonal skills
 </li>
 <li>
 Experience in Company Secretarial Work, including documentation and record management
 </li>
 <li>
 Customer Service skills with a professional and client-focused approach
 </li>
 <li>
 Exceptional time management and organizational capabilities
 </li>
 <li>
 Proficiency in using office software such as Microsoft Office Suite
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information with discretion
 </li>
 <li>
 Bachelor&rsquo;s degree or equivalent experience in Business Administration, Office Management, or related field
 </li>
 </ul>
 
 
 
</div>

Venco Imtiaz Contracting Co

Job SummaryThe Secretary to the Chairman provides high‑level administrative and organizational support to ensure the smooth functioning of the Chairman&rsquo;s office. This role requires exceptional attention to detail, strong communication skills, and the ability to manage complex schedules, travel logistics, and confidential information. The Secretary acts as a key liaison between the Chairman and internal/external stakeholders, ensuring timely coordination and professional representation.Key Responsibilities1. Calendar &amp; Schedule Management<ul><li>Maintain and manage the Chairman&rsquo;s daily, weekly, and long‑term calendar.</li><li>Schedule and coordinate meetings, appointments, and events.</li><li>Prioritize and adjust schedules proactively based on urgency and importance.</li><li>Ensure the Chairman is fully briefed and prepared for all engagements.</li></ul>2. Travel Arrangements<ul><li>Plan and coordinate domestic and international travel itineraries.</li><li>Arrange flights, hotel bookings, ground transportation, visas, and travel documents.</li><li>Prepare detailed travel packs including agendas, contacts, and briefing notes.</li><li>Handle last‑minute changes and ensure seamless travel experiences.</li></ul>3. Communication &amp; Correspondence<ul><li>Serve as the primary point of contact for the Chairman&rsquo;s office.</li><li>Screen calls, emails, and requests; respond or redirect as appropriate.</li><li>Draft, edit, and proofread letters, reports, presentations, and confidential documents.</li><li>Maintain professional communication with board members, executives, and external partners.</li></ul>4. Meeting &amp; Office Coordination<ul><li>Prepare meeting agendas, minutes, and follow‑up action items.</li><li>Organize board meetings, executive sessions, and high‑level events.</li><li>Maintain organized filing systems (digital and physical).</li><li>Track deadlines, commitments, and deliverables.</li></ul>5. Confidentiality &amp; Executive Support<ul><li>Handle sensitive information with absolute discretion.</li><li>Support the Chairman with special projects and strategic initiatives.</li><li>Conduct research and prepare briefing materials when required.</li><li>Ensure smooth day‑to‑day operations of the Chairman&rsquo;s office.</li></ul>QualificationsEducation<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, Communications, or related field.</li><li>Additional certifications in office administration or executive assistance are an advantage.</li></ul>Experience<ul><li>5+ years of experience supporting C‑suite executives or senior leadership.</li><li>Proven experience managing complex calendars and international travel.</li><li>Experience in corporate, multinational, or high‑pressure environments preferred.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your salary expectation ?</li><li>How soon you can join ?</li></ul>

Sentinel Ventures Group of Companies

Company ProfileSentinel Ventures is a dynamic holding company that manages a diverse portfolio of seven operating companies across multiple industries and geographies. With a commitment to excellence, innovation, and sustainable growth, Sentinel Ventures plays a pivotal role in overseeing and guiding its subsidiaries toward achieving their business objectives while fostering synergies across the group.Job ProfileThe Executive Secretary provides high-level administrative support to senior executives, ensuring smooth management of their schedules, correspondence, and day-to-day operations. The role requires strong organizational skills, discretion, and the ability to handle confidential information.Reports toManaging Director and Board MembersKey Responsibilities1. Administrative Support to the Managing Director (MD) and other Board Members (BM).<ul><li>Manage and maintain the MD&rsquo;s &amp; BM&rsquo;s calendar, schedule meetings, and appointments.</li><li>Handle all correspondence, including emails, phone calls, and letters, ensuring timely responses.</li><li>Prepare and organize documents, presentations, and reports for meetings.</li></ul>2. Meeting Coordination<ul><li>Arrange and coordinate meetings, conferences, and travel arrangements.</li><li>Record and distribute minutes of meetings, highlighting action points and follow-ups.</li><li>Ensure meeting rooms are prepared and equipped with necessary materials.</li></ul>3. Communication<ul><li>Serve as a primary point of contact between the MD and internal/external stakeholders.</li><li>Screen and prioritize communications to ensure efficient workflow.</li><li>Draft and edit correspondence on behalf of the executive.</li></ul>4. Office Management<ul><li>Maintain and update filing systems, ensuring easy retrieval of information.</li><li>Monitor and replenish office supplies as required.</li><li>Coordinate with other departments for administrative tasks.</li></ul>5. Confidentiality and Professionalism<ul><li>Handle sensitive and confidential information with utmost discretion.</li><li>Act as a gatekeeper to ensure the executive&rsquo;s time is used efficiently.</li></ul>6. Project Assistance<ul><li>Support in executing special projects or assignments as directed by the MD.</li><li>Conduct research and compile data to assist in decision-making.</li></ul>Qualifications and SkillsEducational Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Secretarial Studies, or a related field.</li></ul>Experience<ul><li>3&ndash;5 years of experience as an executive assistant, secretary, or in a similar administrative role.</li></ul>Key Skills<ul><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent organizational and time-management skills.</li><li>Strong verbal and written communication skills.</li><li>Ability to multitask and prioritize tasks effectively.</li><li>High level of attention to detail.</li></ul>Job Type: Full-time

Gulf Water Treatment Co Ltd

Job Title:Executive SecretaryLocation:SharjahJob Type:Full-TimeReporting To:Managing DirectorJob Overview:We are seeking a highly organized, proactive, and detail-oriented Secretary to provide comprehensive administrative and secretarial support to the Managing Director. The ideal candidate will play a key role in ensuring smooth daily operations, effective communication, and efficient time management for the Managing Director. This role also includes preparing and maintaining various reports using Excel and ensuring timely updates.Key Responsibilities: Administrative Support:<ul><li>Manage the Managing Director&rsquo;s calendar, schedule appointments, and organize meetings.</li><li>Coordinate travel arrangements, including flight bookings, hotel accommodations, and itineraries.</li><li>Prepare, review, and manage correspondence, emails, reports, and presentations.</li><li>Maintain and organize files, records, and confidential documents.</li></ul>Report Preparation and Updates:<ul><li>Create, manage, and update various reports using Excel, including but not limited to data analysis, charts, and dashboards.</li><li>Ensure accuracy and consistency of data in all reports, with regular updates and timely sharing with relevant stakeholders.</li><li>Preparation presentation</li></ul>Meeting Coordination:<ul><li>Arrange and coordinate internal and external meetings, ensuring timely preparation of agendas, minutes, and follow-ups.</li><li>Attend meetings as required to take notes and track action items for follow-up.</li></ul>Communication Management:<ul><li>Act as the point of contact between the Managing Director and internal/external stakeholders.</li><li>Screen and prioritize incoming calls, emails, and correspondence to ensure efficient communication.</li></ul>Project Assistance:<ul><li>Assist with special projects, research, and preparation of reports or presentations as directed by the Managing Director</li><li>Coordinate with different departments to gather information or ensure the implementation of decisions.</li></ul>Office Management:<ul><li>Ensure the office environment is well-maintained and equipped for smooth operations.</li><li>Handle office-related tasks such as ordering supplies, managing vendor relations, and maintaining office organization.</li></ul>Qualifications and Skills:<ul><li>Education: Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field.</li><li>Experience: Minimum of 3 years in a similar role supporting senior executives, preferably in a corporate environment.</li><li>Technical Skills:</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with advanced Excel skills (e.g., pivot tables, formulas, and dashboards).</li><li>Knowledge of additional reporting tools or software is an advantage.</li><li>Language Skills: Excellent verbal and written communication skills in English. Proficiency in [additional languages, if applicable] is a plus.</li><li>Interpersonal Skills: Strong organizational skills, attention to detail, and the ability to multitask.</li><li>Professionalism: Ability to maintain confidentiality and handle sensitive information with discretion.</li><li>Problem-Solving: Resourceful and proactive in dealing with issues that may arise.</li></ul>Key Competencies:<ul><li>Strong time-management and organizational skills.</li><li>Ability to work independently and prioritize tasks effectively.</li><li>Advanced Excel skills for data organization and reporting.</li><li>Excellent interpersonal skills to build and maintain relationships with stakeholders.</li><li>A professional demeanor with a focus on delivering high-quality results.</li></ul>What We Offer:<ul><li>Competitive salary and benefits</li><li>Opportunities for professional growth and development.</li><li>A collaborative and supportive work environment</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per monthExperience:<ul><li>Executive Secretary: 4 years (Required)</li></ul>

Middle East Builders Mechanical Group

Job description:Job Summary: We are seeking a reliable and detail-oriented Secretary with strong knowledge of banking procedures to provide administrative and financial support. The ideal candidate will assist with daily office operations, banking coordination, and confidential documentation while ensuring smooth communication within the organization.Key Responsibilities:<ul><li>Manage daily administrative and secretarial duties</li><li>Handle banking transactions, coordination with banks, and follow-ups</li><li>Prepare and maintain financial, banking, and confidential documents</li><li>Assist with account-related paperwork, cheques, and payment processing</li><li>Schedule meetings, manage calendars, and prepare correspondence</li><li>Maintain accurate records and filing systems</li><li>Liaise with management, banks, and external parties professionally</li><li>Ensure compliance with company policies and banking requirements</li></ul>Qualifications &amp; Skills:<ul><li>Proven experience as a Secretary or Administrative Assistant</li><li>Knowledge of banking procedures and financial documentation</li><li>Knowledge of Logistics Transaction and Preparation of Quotations</li><li>Strong organizational and time-management skills</li><li>Excellent written and verbal communication skills</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>High level of confidentiality and professionalism</li></ul>Preferred Qualifications:<ul><li>Experience in banking, finance, or corporate administration</li><li>Familiarity with UAE banking processes (if applicable)</li></ul>Immediate Joiner is preffered.Job Types: Full-time, PermanentJob Types: Full-time, Permanent

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