executive secretary

Al Rayah Driving School

Job Title: Executive Secretary to the ChairmanLocation: Qatar Employment Type: Full-TimeJob SummaryWe are seeking a highly professional, proactive, and confident Executive Secretary to the Chairman to provide comprehensive executive and administrative support to the Chairman of a diversified Group of Companies. The ideal candidate will have previous experience supporting senior executives or local business owners in Qatar or the GCC and possess exceptional communication, organizational, and coordination skills.The Executive Secretary will act as the primary point of contact between the Chairman and internal/external stakeholders, ensuring smooth communication and efficient follow-up across all group companies. In the Chairman's absence, the successful candidate will coordinate with department heads and managers to ensure timely execution of priorities and maintain effective communication.Key Responsibilities<ul><li>Provide high-level administrative and executive support to the Chairman.</li><li>Manage the Chairman's calendar, appointments, meetings, travel arrangements, and correspondence.</li><li>Prepare meeting agendas, presentations, reports, minutes of meetings, and official correspondence.</li><li>Coordinate with General Managers, Department Heads, and other stakeholders to follow up on action items and ensure timely completion.</li><li>Serve as a communication link between the Chairman and all business units, particularly during the Chairman's absence.</li><li>Draft professional letters, emails, reports, and presentations in both English and Arabic.</li><li>Handle confidential information with the highest level of professionalism and discretion.</li><li>Organize board meetings, management meetings, and executive events.</li><li>Maintain an efficient document management and filing system.</li><li>Monitor deadlines, prepare progress reports, and provide regular updates to the Chairman.</li><li>Perform any other duties assigned by the Chairman.</li></ul>Requirements<ul><li>Bachelor's degree in Business Administration, Management, or a related field.</li><li>Minimum 5 years of experience as an Executive Secretary, Executive Assistant, or Personal Assistant supporting C-level executives, Chairmen, CEOs, or local business owners.</li><li>Previous experience working with Qatari/GCC local business owners or within a Group of Companies is highly preferred.</li><li>Excellent command of Arabic and English (both written and spoken) is mandatory.</li><li>Strong interpersonal and communication skills with the confidence to coordinate with senior management.</li><li>Strong personality with the ability to work independently, make decisions within delegated authority, and manage multiple priorities.</li><li>Excellent organizational, time management, and problem-solving skills.</li><li>Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Experience preparing executive reports, presentations, and meeting minutes.</li><li>High level of integrity, professionalism, confidentiality, and attention to detail.</li><li>Ability to work under pressure and meet tight deadlines.</li></ul>Preferred Qualifications<ul><li>Experience supporting a Chairman or CEO in a multi-company group.</li><li>Familiarity with GCC business culture and corporate governance.</li><li>Experience coordinating with government authorities and external stakeholders is an advantage.</li></ul>Key Competencies<ul><li>Executive Support</li><li>Stakeholder Management</li><li>Business Communication</li><li>Leadership Coordination</li><li>Calendar &amp; Meeting Management</li><li>Report Writing</li><li>Microsoft Office (Advanced)</li><li>Time Management</li><li>Confidentiality &amp; Professionalism</li><li>Problem Solving</li><li>Multitasking</li><li>Attention to Detail</li></ul>Pay: QAR5,000.00 - QAR7,000.00 per monthApplication Question(s):<ul><li>Have you previously worked directly with a Qatari/GCC Chairman, CEO, or local business owner?</li><li>What is your expected monthly salary (QAR)?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Executive Secretary: 3 years (Preferred)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>License/Certification:<ul><li>Driving License (Required)</li></ul>Work Location: In person

Executive Secretary

Atrium Quality Contractors

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 Company Description
 
 Atrium Quality Contractors is the construction arm of Talaat Moustafa Group (TMG), Egypt&rsquo;s largest publicly listed real estate developer with a land bank exceeding 50 million m&sup2;. The company operates as a full-scope general contractor, delivering commercial, medical, educational, corporate, recreational, hospitality, and high-end residential projects. Its services cover structural and architectural construction, electromechanical systems, interior fit-outs, and maintenance and repair works. Atrium has a strong track record of completing prestigious projects across Egypt and collaborates with Atrium Project Management (APM), an at-risk project management firm focused on industry leadership. The organization is committed to modernizing construction management by integrating technology, innovation, and human development throughout its operations.
 
 
 Role Description
 
 The Executive Secretary will provide comprehensive executive administrative assistance to senior leadership in a full-time, on-site role based in Cairo, Egypt. Responsibilities include managing calendars, scheduling meetings, organizing travel arrangements, and preparing correspondence, reports, and presentations. The role involves maintaining records, handling clerical tasks, coordinating internal and external communications, and supporting company secretarial work such as meeting minutes and document filing. The Executive Secretary will also assist with visitor reception, respond to inquiries, and ensure professional customer service to partners and stakeholders. This position requires discretion, reliability, and the ability to prioritize multiple tasks in a fast-paced construction and real estate environment.
 
 
 Qualifications
 
 
 <ul>
 <li>
 Candidates should possess strong clerical skills, including document management, filing, data entry, and office organization.
 </li>
 <li>
 Candidates should possess excellent communication and customer service skills to interact effectively with executives, colleagues, and external partners.
 </li>
 <li>
 Candidates should possess experience in company secretarial work, such as preparing minutes, organizing board materials, and maintaining corporate records.
 </li>
 <li>
 Candidates should possess executive administrative assistance skills, including calendar management, travel coordination, and preparation of reports and presentations.
 </li>
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 Bachelor&rsquo;s degree in Business Administration, Management, or a related field is preferred.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and comfort with digital collaboration tools.
 </li>
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 Strong organizational and time-management abilities, with attention to detail and a high level of confidentiality.
 </li>
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 Previous experience supporting executives in construction, real estate, or a similar industry is an advantage.
 </li>
 <li>
 Fluency in English and Arabic, both written and spoken, is highly beneficial.
 </li>
 </ul>
</div>

Gulf Overseas HR Consultancy

We are seeking a highly organized and professional Executive Secretary to provide executive-level administrative and secretarial support to senior management.Key Responsibilities<ul><li>Manage executive calendars, appointments, and meetings.</li><li>Prepare, translate, and maintain correspondence, reports, presentations, and official documents in Arabic and English.</li><li>Draft meeting agendas, record minutes, and follow up on action items.</li><li>Coordinate travel arrangements, accommodation, and itineraries.</li><li>Screen calls, emails, and visitors professionally.</li><li>Maintain confidential files, records, and documentation.</li><li>Liaise with internal departments, clients, suppliers, and government entities when required.</li><li>Track pending tasks and ensure timely follow-up.</li><li>Provide administrative and operational support to senior management.</li></ul>Requirements<ul><li>Male candidate.</li><li>5&ndash;6 years of experience as an Executive Secretary or in a similar executive support role.</li><li>Fluent in both Arabic and English (spoken and written) &ndash; Mandatory.</li><li>Strong organizational, communication, and multitasking skills.</li><li>High level of professionalism and ability to handle confidential information.</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook).</li></ul>Work Location: In person

Executive Secretary (Male)

Department of Energy Abu Dhabi

<div>
 
 The Executive Secretary is responsible for assisting the line manager with all daily responsibilities and tasks assigned to the manager, ensuring that all duties are successfully performed.
 
 
 
 
 
 The Executive Secretary's responsibilities include scheduling meetings, organizing logistics, responding to inquiries, conducting research, receiving and scanning phone calls and emails in order to respond, and assisting with administrative tasks.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
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 Provide secretarial and administrative support to direct and support day-to-day office requirements such as conducting basic research, preparing documents and correspondence, coordinating meetings, logistical procedures, and scheduling.
 </li>
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 Draft regular memos and correspondence as per templates and guidelines This includes drafting letters and correspondence, recording and distributing meeting minutes, and any other required correspondence, formal or informal.
 </li>
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 Receive, document, and archive incoming documents, mail, and other forms of communication.
 </li>
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 Keep and submit an internal and external document record in accordance with approved office procedures and practices.
 </li>
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 Provide the necessary assistance by tracking down the documents/information required from the main partners as well as internal and external stakeholders.
 </li>
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 Prepare the schedule, as well as organize and manage interviews, internal and external meetings, and other events as needed.
 </li>
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 Answer, scan, sort, and transfer phone calls.
 </li>
 <li>
 Deal effectively with internal sector/directorates/sections and ensure effective support is provided, particularly in the HR and Finance Directorates.
 </li>
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 Organize, book, and manage travel arrangements as needed, as well as coordinate with internal and external work groups.
 </li>
 <li>
 Ensure that appropriate office supplies are available through the General Services.
 </li>
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 Demonstrate proficiency with computers, fax machines, printers, scanning, photocopying, and other office tools required to support documentation requirements.
 </li>
 <li>
 Maintain the confidentiality of office files, records, documents, and data.
 </li>
 <li>
 Establish positive working relationships with internal work groups within the Department of Energy, as well as partners and external stakeholders, to drive the implementation of tasks.
 </li>
 </ul>
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor's Degree in a relevant discipline, e.g., Business Administration.
 </li>
 </ul>
 
 
 Experience
 
 
 <ul>
 <li>
 Minimum of 2 years of experience in executive affairs.
 </li>
 </ul>
 
 
 
</div>

Executive Secretary (UAEN)

Human Capital HR Solutions

Human Capital HR Solutions is Hiring for One of Its Prestigious ClientsPosition: Executive Secretary to COO (Male)Industry: Higher EducationLocation: KarachiWe are seeking a professional, organized, and proactive individual to join our client&rsquo;s team as an Executive Secretary to the Chief Operating Officer (COO). The ideal candidate will provide administrative and secretarial support to ensure the efficient functioning of the COO&rsquo;s office.Qualification:* Bachelor&rsquo;s degree in Business Administration, Management, Commerce, or a related discipline.* Additional qualifications or certifications in office administration or secretarial management will be an added advantage.Experience:* Minimum 3&ndash;5 years of relevant experience as an Executive Secretary, Executive Assistant, or in a similar role.* Experience working with senior management or C-level executives, preferably within the education sector, will be preferred.Key Responsibilities:* Manage the COO&rsquo;s calendar, appointments, and meeting schedules.* Draft and prepare correspondence, reports, presentations, and official documents.* Coordinate with internal departments and external stakeholders.* Arrange travel, accommodation, and logistics as required.* Record meeting minutes and follow up on action items.* Maintain confidential files, records, and documentation.* Screen and manage calls, emails, and correspondence on behalf of the COO.* Ensure smooth administrative operations within the office.Required Skills:* Excellent verbal and written communication skills.* Strong organizational, interpersonal, and multitasking abilities.* Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.* Ability to maintain confidentiality and exercise sound judgment.* Strong attention to detail and problem-solving skills.* Ability to work efficiently in a fast-paced environment.Interested candidates may share their updated resumes at careers1.hc@gmail.com and mention &ldquo;Executive Secretary to COO&rdquo; in the subject line.Work Location: In person

Executive Secretary to COO (Male)

State of Illinois

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We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome
 
Reasonable Accommodation Statement
 
The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
 
To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents Additional Documents section for each application.
 
Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.
 
Sponsorship for Employment
 
The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.
 
Disclosure of Salary Information
 
In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.
 
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 Date: Jul 10, 2026
 
Location: 
Chicago, IL, US, 60607
 
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 Job Requisition ID: 57407
 
Job Requisition ID: 57407
 
BPIS: 07726
 Opening Date: 07/10/2026
 Closing Date: 07/24/2026
 Agency: Department of Healthcare and Family Services
 Class Title: EXEC SECRETARY I - 14031
 Skill Option: Keyboarding
 Bilingual Option: None
 Salary: Anticipated starting salary range $4,747-$6,446/mo.
 Job Type: Salaried
 Category: Full Time
 County: Cook
 Number of Vacancies: 1
 Bargaining Unit Code: None
 Merit Comp Code: Confidential (Management Bill) Exclusion from RC014 Collective Bargaining Coverage
 
A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.
 
Why Work for Illinois?
 
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
 
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
 
Position Overview: 
The Department of Healthcare and Family Services (HFS) is seeking an organized and dependable professional to serve as an Administrative Secretary to the Deputy Director for Human Resources. This position will conduct special projects and studies, analyze data, draft reports, compose correspondence and information requests for the EEO/AA Office. Additionally, the position will answer phone calls, respond to simple inquiries, interpret policies, create and maintain records and handle confidential information.
 
Employees receive a robust benefit package including: 
Monday-Friday work schedule
 Flexible work schedules are available in many program areas. (Remote work may be an option for certain positions.)
 Health, Life, Vision, and Dental Insurance
 Pension Plan
 Paid Parental Leave
 Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
 Employees earn (12) paid Sick Days annually.
 New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
 Employees earn (3) paid Personal Days annually.
 (13-14) paid holidays annually (based on start date)
 
If you are seeking a new opportunity, and this position appeals to you, please apply today!
 
At the Illinois Department of Healthcare and Family Services (HFS), we value staff as our greatest asset. We work in a spirit of teamwork to help millions of Illinoisans access high quality healthcare and fulfill child support obligations to advance their physical, mental, and financial well-being. We provide healthcare coverage for children and adults through Medicaid and other medical programs, and we help ensure that children receive financial resources from both their parents through Child Support Services. The HFS Office of the Inspector General investigates, audits and reviews program activity to ensure the integrity of our programs is maintained.
 
HFS is committed to promoting and preserving a workplace culture that embraces diversity, equity, and inclusion. We welcome and value employees with different backgrounds, life experiences, and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation. HFS is an equal opportunity employer.
 
Essential Functions
 Under direction, serves as Administrative Secretary to the Deputy Director of Human Resources for the Illinois Department of Healthcare and Family Services (HFS).
 Composes replies to routine correspondence and requests for information.
 Receives visitors, answers telephone, and responds to simple inquiries that relate to human resources, including but not limited to, EEO and Affirmative Action programs, personnel, labor relations, and training.
 Reviews all personnel transaction requests for complete and correct information and policy application.
 Reviews agency policies and procedures and human resources including federal and state rules and regulations and their application to the day-to-day activities in the Deputy Director’s office to remain current on section activities.
 Establishes and updates the section’s records, correspondence, and report filing system.
 Performs other duties as required or assigned which reasonably within the scope of the duties enumerated above.
 Minimum Qualifications
 Requires knowledge, skill, and mental development equivalent to completion of two (2) years secretarial or business college and one (1) year of secretarial experience or completion of high school and three (3) years of secretarial experience.
 Requires ability to keyboard accurately at 55 words per minute.
 Preferred Qualifications
 Minimum of two (2) years of professional experience serving an assistant to executive level management.
 Working knowledge of personnel, Equal Employment Opportunity/Affirmative Action policies and regulations.
 Minimum of one (1) year of professional experience working in a Human Resources Office.
 Minimum of two (2) years of professional experience interacting with government officials, managers and public through verbal and written correspondence.
 Minimum of two years (2) years of professional experience working with and handling sensitive information with professionalism.
 Conditions of Employment
 Requires completion of a background check and self-disclosure of criminal history.
 Requires the ability to utilize and maintain state issued equipment such as a laptop.
 Requires the ability to travel in the performance of duties, with overnight stays as appropriate.
 The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
 
Work Hours: Monday - Friday 8:30am to 5:00pm
 Headquarter Location: 401 S Clinton St, Chicago, Illinois, 60607
 Work County: Cook
 Email: HFS.DPASApps@illinois.gov
 Posting Group: Office & Administrative Support
 
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
 
donotreply@SIL-P1.ns2cloud.com
 systems@SIL-P1.ns2cloud.com
 
Nearest Major Market: Chicago

Administrative Secretary (Executive Secretary I)

Royal University for Women

<div><h5 class="jobSectionHeader">ESSENTIAL CRITERIA:</h5><ul><li>
Bahraini Nationality</li><li>
Bachelor's degree in Accounting, Finance, Business Management or closely related field.</li><li>
Higher Degree Certificate in Management and/or Finance/Accounting.</li><li>
At least 6 years of experience in accounting.
</li><li>at least three (3) years in a supervisory capacity, or any equivalent combination of education and experience.
</li><li>Thorough knowledge of the principles and procedures of accounting.
</li><li>Thorough knowledge of research methods and statistical analysis.</li><li>
Working knowledge of modern office methods, procedures, and equipment.</li><li>
Thorough knowledge of bond and lease-purchase financing.</li></ul><h5 class="jobSectionHeader">
DESIRED CRITERIA:</h5><ul><li>
Ability to make complex, accurate mathematical calculations.</li><li>
Ability to meet and deal effectively with departmental personnel, governing bodies, outside agencies, and the public.</li><li>
Ability to analyze administrative and financial problems and make appropriate recommendations, conduct cost-benefit studies and evaluate alternate fiscal and managerial approaches.</li><li>
Ability to apply modern accounting principles and procedures to regulatory requirements.
</li><li>Ability to keep complex financial records and to prepare financial reports.</li><li>
Effective verbal and written communication skills.</li><li>
Ability to establish and maintain effective working relationships with employees, other departments, and the public.</li><li>
Outstanding communications skills, written and oral.</li><li>
Demonstrated resourcefulness and good judgment.</li></ul><div>
All documentation must be in PDF format and should be sent through the Royal University for Women website - application form.
Scanning of applications will begin on 15/03/2026 and will continue until the position is filled.</div></div>

Senior Manager of Finance (AG1-FIN150326)

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Executive Secretary

Executive Secretary

Executive Secretary (Male)

Executive Secretary (UAEN)

Executive Secretary to COO (Male)

Administrative Secretary (Executive Secretary I)

Senior Manager of Finance (AG1-FIN150326)