executive secretary

Al Rayah Driving School

<p>Job Title: Executive Secretary to the Chairman</p><p><b>Location:</b> Qatar<br/><b>Employment Type:</b> Full-Time</p><p>Job Summary</p><p>We are seeking a highly professional, proactive, and confident <b>Executive Secretary to the Chairman</b> to provide comprehensive executive and administrative support to the Chairman of a diversified Group of Companies. The ideal candidate will have previous experience supporting senior executives or local business owners in Qatar or the GCC and possess exceptional communication, organizational, and coordination skills.</p><p>The Executive Secretary will act as the primary point of contact between the Chairman and internal/external stakeholders, ensuring smooth communication and efficient follow-up across all group companies. In the Chairman's absence, the successful candidate will coordinate with department heads and managers to ensure timely execution of priorities and maintain effective communication.</p><p>Key Responsibilities</p><ul><li>Provide high-level administrative and executive support to the Chairman.</li><li>Manage the Chairman's calendar, appointments, meetings, travel arrangements, and correspondence.</li><li>Prepare meeting agendas, presentations, reports, minutes of meetings, and official correspondence.</li><li>Coordinate with General Managers, Department Heads, and other stakeholders to follow up on action items and ensure timely completion.</li><li>Serve as a communication link between the Chairman and all business units, particularly during the Chairman's absence.</li><li>Draft professional letters, emails, reports, and presentations in both English and Arabic.</li><li>Handle confidential information with the highest level of professionalism and discretion.</li><li>Organize board meetings, management meetings, and executive events.</li><li>Maintain an efficient document management and filing system.</li><li>Monitor deadlines, prepare progress reports, and provide regular updates to the Chairman.</li><li>Perform any other duties assigned by the Chairman.</li></ul><p>Requirements</p><ul><li>Bachelor's degree in Business Administration, Management, or a related field.</li><li>Minimum <b>5 years of experience</b> as an Executive Secretary, Executive Assistant, or Personal Assistant supporting C-level executives, Chairmen, CEOs, or local business owners.</li><li>Previous experience working with Qatari/GCC local business owners or within a Group of Companies is highly preferred.</li><li>Excellent command of <b>Arabic and English</b> (both written and spoken) is mandatory.</li><li>Strong interpersonal and communication skills with the confidence to coordinate with senior management.</li><li>Strong personality with the ability to work independently, make decisions within delegated authority, and manage multiple priorities.</li><li>Excellent organizational, time management, and problem-solving skills.</li><li>Advanced proficiency in <b>Microsoft Office Suite</b> (Word, Excel, PowerPoint, Outlook).</li><li>Experience preparing executive reports, presentations, and meeting minutes.</li><li>High level of integrity, professionalism, confidentiality, and attention to detail.</li><li>Ability to work under pressure and meet tight deadlines.</li></ul><p>Preferred Qualifications</p><ul><li>Experience supporting a Chairman or CEO in a multi-company group.</li><li>Familiarity with GCC business culture and corporate governance.</li><li>Experience coordinating with government authorities and external stakeholders is an advantage.</li></ul><p>Key Competencies</p><ul><li>Executive Support</li><li>Stakeholder Management</li><li>Business Communication</li><li>Leadership Coordination</li><li>Calendar &amp; Meeting Management</li><li>Report Writing</li><li>Microsoft Office (Advanced)</li><li>Time Management</li><li>Confidentiality &amp; Professionalism</li><li>Problem Solving</li><li>Multitasking</li><li>Attention to Detail</li></ul><p>Pay: QAR5,000.00 - QAR7,000.00 per month</p><p>Application Question(s):</p><ul><li>Have you previously worked directly with a Qatari/GCC Chairman, CEO, or local business owner?</li><li>What is your expected monthly salary (QAR)?</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Executive Secretary: 3 years (Preferred)</li></ul><p>Language:</p><ul><li>Arabic (Required)</li></ul><p>License/Certification:</p><ul><li>Driving License (Required)</li></ul><p>Work Location: In person</p>

Executive Secretary

NYC Health + Hospitals

<div><div><div><h2 class="jobSectionHeader"><b>About NYC Health + Hospitals</b></h2><div><br>
<div><div>
</div><p>NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city&rsquo;s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers.</p><p>
At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Work Shifts</b></h2><div><br>
<div><div>
</div><p><b>9:00 A.M &ndash; 5:00 P.M</b></p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Duties &amp; Responsibilities</b></h2><div><br>
<div><div>
</div><p>Purpose of Position:</p><p>
Under direction of executive or senior leadership, serves as Senior Executive Secretary with considerable latitude of initiative and judgment. Performs highly confidential and exceptionally difficult, complex and responsible secretarial work. May perform designated administrative assignments and serve as a confidential aide.</p><p>
Essential Duties and Responsibilities:</p><p>
1. Manages executive communications, including ensuring all correspondence is handled in a timely manner.</p><p>
2. Plans, coordinates, and oversees high-level meetings, conferences, and events. Takes and distributes minutes of proceedings, prepares comprehensive agendas and makes all necessary meeting arrangements.</p><p>
3. Screens and determines priorities of telephone calls, messages, and incoming materials and routes to appropriate personnel and/or departments.</p><p>
4. Prepares and/or edits correspondence and confidential reports. Maintains and manages all confidential files and records. Develops and implements efficient filing systems and ensures the security of sensitive information.</p><p>
5. Provides administrative support by relieving the health care executive of complex administrative duties. Demonstrates comprehensive knowledge of NYC Health + Hospitals&rsquo; policies, practices, and procedures.</p><p>
6. May supervise administrative/clerical personnel assigned to the executive office. Plans and reviews work assigned.</p><p>
7. Serves as key liaison between senior leadership support staff within NYC Health + Hospitals and external stakeholders. Manages sensitive professional relationships and facilitates effective communication.</p><p>
8. Performs related work, as assigned.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Minimum Qualifications</b></h2><div><br>
<div><div>
</div><p>1.Associate&rsquo;s degree from an accredited college or university with specialization in Secretarial Science,Office Administration or Technology, Business Administration or related areas of study and three (3)years of executive administrative assistant experience; or,<br>
2.High school diploma or its educational equivalent, approved by a State&rsquo;s Department of Education or arecognized accrediting organization and five (5) years of experience, as described in &ldquo;1&rdquo; above; or,<br>
3.A satisfactory equivalent combination of education, training and experience. However, all candidates must have a minimum of a four-year high school diploma or its educational equivalent. A Bachelor&rsquo;s degree may be considered equivalent to four (4) years of relevant professional experience as described in &ldquo;1&rdquo; above.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Benefits</b></h2><div><br>
<div><div>
</div><p>NYC Health and Hospitals offers a competitive benefits package that includes:</p><ul><li>
Comprehensive Health Benefits for employees hired to work 20+ hrs. per week</li><li>
Retirement Savings and Pension Plans</li><li>
Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts</li><li>
Loan Forgiveness Programs for eligible employees</li><li>
College tuition discounts and professional development opportunities</li><li>
College Savings Program</li><li>
Union Benefits for eligible titles</li><li>
Multiple employee discounts programs</li><li>
Commuter Benefits Programs</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>How To Apply</b></h2><div><br>
<div><div>
</div><p>If you wish to apply for this position, please apply online by clicking the &quot;Apply for Job&quot; button.</p><div><b><i>
Note: Candidates selected for a position are required to come to NYC as part of their onboarding.</i></b></div></div></div></div></div></div>

Senior Executive Secretary

Media Group FZ LLC

<p>We are seeking a friendly, professional, and organized Receptionist to be the first point of contact for our company. The ideal candidate will greet guests, handle incoming calls, manage front desk operations, and provide administrative support across the organization. A positive attitude, strong communication skills, and the ability to multitask effectively are essential for success in this role.Key Responsibilities:Greet and welcome visitors in a warm and professional mannerAnswer, screen, and forward incoming phone callsMaintain the reception area, keeping it clean and organizedReceive, sort, and distribute daily mail and deliveriesAssist with scheduling appointments and managing meeting roomsProvide basic information to clients and visitors about the companyMaintain office security by following safety procedures and controlling access (e.g., visitor logs)Perform basic administrative and clerical duties such as data entry, filing, and scanningSupport other administrative staff as neededRequirements:High school diploma or equivalent (Associate degree or higher is a plus)Proven work experience as a receptionist, front desk representative, or similar roleProficiency in Microsoft Office Suite (Word, Excel, Outlook)Excellent verbal and written communication skillsStrong organizational and multitasking abilitiesProfessional appearance and demeanorCustomer service attitudePreferred Qualifications:Experience with office equipmentFamiliarity with appointment scheduling software or CRM systemsBilingual abilities are a plus</p><p>Pay: AED3,500.00 - AED4,000.00 per month</p><p>Work Location: In person</p>

Totalmaximpetroleum

<p>We are seeking a professional and organized <b>Executive Secretary</b> to join our team.</p><p><b>Requirements:</b></p><ul><li>Female candidate</li><li>Fluent in <b>Arabic and English</b> (spoken and written)</li><li>Excellent communication and interpersonal skills</li><li>Strong organizational and administrative abilities</li><li>Proficient in Microsoft Office applications</li><li>Ability to manage schedules, correspondence, and office operations</li><li>Previous experience as an Executive Secretary or in a similar administrative role is preferred</li></ul><p><b>Responsibilities:</b></p><ul><li>Manage executive calendars and appointments</li><li>Handle incoming calls, emails, and correspondence</li><li>Prepare reports, presentations, and meeting minutes</li><li>Coordinate meetings and travel arrangements</li><li>Maintain confidential records and documents</li><li>Support daily administrative and office functions</li></ul><p>Work Location: In person</p>

Executive Secretary (Arabic & English Speaking)

Nimbus Logistics Cargo LLC

<p>We are looking for a highly organized and professional Executive Secretary to provide dedicated administrative and secretarial support to our Managing Director.</p><p>Key Responsibilities:</p><p>- Manage the MD's calendar, appointments, meetings, and travel arrangements</p><p>- Handle confidential correspondence, emails, and documentation</p><p>- Prepare reports, presentations, and meeting minutes</p><p>- Coordinate with internal departments and external stakeholders on behalf of the MD</p><p>- Screen and prioritize calls, emails, and visitors</p><p>- Maintain filing systems and ensure smooth day-to-day office operations.</p><p>Requirements:</p><p>- Minimum 3 to 5 years of experience as an Executive Secretary or Personal Assistant, preferably supporting C-level executives</p><p>- Excellent command of written and spoken English</p><p>- Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</p><p>- Professional, discreet, and highly reliable</p><p>- Ability to multitask and work under pressure with minimal supervision</p><p>- Valid UAE residence visa preferred</p><p>Interested candidates may send their CV to: hr@neelkamal.com</p><p>Subject Line: Application &ndash; Executive Secretary | MD Office</p><p>Pay: AED1,940.85 - AED5,000.00 per month</p><p>Work Location: In person</p>

Executive Secretary – Managing Director's Office

Abdulla Al Arif Investment

<p><b>Executive Secretary</b></p><p>To provide high-level administrative and secretarial support to the Department Head, ensuring smooth coordination, efficient communication, and effective handling of all executive-level responsibilities and correspondence.</p><p><b>Key Responsibilities:</b></p><ul><li><b>Administrative Support:</b></li><li>Manage the schedule, meetings, appointments, and travel arrangements.</li><li>Prepare and organize documents, reports, presentations, and correspondence.</li><li>Maintain organized filing systems (physical and electronic).</li><li><b>Meeting Coordination:</b></li><li>Arrange and coordinate meetings, take minutes, and follow up on action items.</li><li>Assist in preparing agendas, briefings, and meeting materials.</li><li><b>Communication Management:</b></li><li>Handle internal and external communication on behalf of the Department Head.</li><li>Screen phone calls, emails, and correspondence, responding or redirecting as appropriate.</li><li><b>Confidentiality &amp; Professionalism:</b></li><li>Maintain strict confidentiality of sensitive information.</li><li>Represent the office of the Department Head professionally in all interactions.</li><li><b>Support Functions:</b></li><li>Liaise with internal departments and external stakeholders.</li><li>Assist in coordination and follow-up of strategic initiatives or projects led by the Department Head.</li><li>Perform other duties as assigned to support the Department Head's office.</li></ul><p><b>Qualifications:</b></p><ul><li>Male candidate added advantage</li><li>Bachelor&rsquo;s degree in Business Administration, Office Management, or related field.</li><li>Minimum 5 years of experience in a senior secretarial or executive assistant role.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and multitasking skills.</li><li>High level of discretion and integrity.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Ability to work under pressure and meet deadlines.</li></ul><p>Job Type: Full-time</p><p>Pay: AED6,000.00 - AED7,000.00 per month</p><p>Experience:</p><ul><li>Executive Secreatary : 5 years (Preferred)</li></ul><p>Language:</p><ul><li>Tagalog (Preferred)</li></ul><p>Location:</p><ul><li>Dubai (Preferred)</li></ul><p>Work Location: In person</p>

Executive Secretary - Male Candidate (Construction Company Background)

Washtenaw Community College

<p><b>Position Summary:</b></p><p>The Executive Secretary to the Vice President of Facilities Development and Operations provides high level administrative and operational support to the Vice President, ensuring the seamless execution of executive functions and department initiatives. This position also provides administrative support to the Office of Design and Construction.</p><p><b>Essential Duties include:</b></p><ul><li>Provide executive support for the Vice President of Facilities &amp; Development including, but not limited to:</li><li>Act as primary point of contact between the Vice President and internal/external stakeholders</li><li>Draft, review and edit correspondence, reports and presentations on behalf of the Vice President</li><li>Screen and prioritize emails, phone calls and meeting requests to ensure sufficient time management</li><li>Coordinate and facilitate communication between the Vice President and leadership teams, staff, and external partners</li><li>Coordinate and prepare materials for meetings, including agendas, minutes, and follow-up action items.</li><li>Manage the Vice President&rsquo;s calendar, scheduling meetings, appointments</li><li>Utilize artificial intelligence (AI)-enabled tools and software to support administrative operations, including drafting correspondence, organizing information, scheduling, data entry, document preparation, meeting summaries, and workflow efficiency, while ensuring accuracy, confidentiality, and compliance with institutional policies and procedures.</li><li>Oversee special projects assigned by the Vice President, ensuring timely completion and reporting. Track deadlines, deliverables, and progress on key initiatives within the department.</li><li>Assist with the preparation, monitoring, and reconciliation of departmental budgets; process purchase orders, contracts, invoices and expense reports for the Vice President&rsquo;s office; track and report financial expenditures for projects under the Vice President&rsquo;s oversight.</li><li>Coordinate, organize, document, and post the college&rsquo;s annual Capital Plan; and the bi-annual Use and Finance Statement authored by others.</li><li>Maintain all campus project and bond organizations (Planned Maintenance, Unplanned</li><li>Maintenance, Capital, and Classroom Enhancement and Furniture Funds), providing evaluation and assessment as needed. Originate and track (through procurement) all purchase requisitions for the organizations.</li><li>Maintain the administrative, divisional equipment, operational furniture and special maintenance orgs/funds; providing evaluation and assessment as needed. Originate and track (through procurement) all purchase requisitions for the organizations.</li><li>Provide support for the staff within the Office of Design and Construction.</li><li>Maintain financial records of planned, in progress, and completed maintenance and construction projects; to include daily transaction posting, budget analysis and discrepancy resolution.</li><li>Assists all Facilities and Purchasing Staff in the preparation of bid packages for new construction, renovation, equipment, and major maintenance. Initiate and process contracts, change orders, pay applications, and other construction forms related to such projects.</li><li>Process, oversee and maintain office assignments for all college employees. Coordinate and track vacancies within faculty office suites using the &ldquo;Guidelines for the Assignment of Full-Time Professional Faculty Office Spaces&rdquo; and report accordingly.</li><li>Assist the Design and Construction team with the coordination, creation and installation of all interior building signs.</li><li>Maintain electronic inventory of departmental forms, guides, blueprints; order office supplies and materials.</li><li>Participate in cross-functional training within the department.</li><li>Regular attendance on campus is required.</li><li>Other duties as assigned.</li></ul><p><b>Minimum Required Knowledge, Skills and Abilities:</b></p><ul><li>High School Diploma or GED and 7 years relevant work experience and 60 credit hours in related coursework <b>OR</b> the equivalent combination of education and work experience.</li><li>Demonstrated proficiency with standard office productivity software and tools, including the Microsoft Office Suite, Google Docs, etc.</li><li>Demonstrated ability to use standard office technology and emerging AI-supported productivity tools in a professional environment for drafting correspondence, meeting summary, scheduling, note organization and other administrative related tasks. Ability to evaluate AI-generated content for accuracy, maintain confidentiality, and apply sound judgment and ethical practices in the use of AI technologies.</li><li>Demonstrated ability to calculate figures and amounts such as discounts, proportions, percentages, area, and volume. Ability to apply concepts of basic mathematics with some geometry.</li><li>Demonstrated ability in grammar, spelling, filing, proofreading, and telephone etiquette.</li><li>Understanding of basic accounting/recordkeeping.</li><li>Ability to work with CMMS (Computerized Maintenance Management Systems).</li><li>Experience in providing administrative support with project management.</li><li>Ability to compose routine reports and correspondence.</li><li>Ability to work independently, organize own workload, and appropriately handle confidential material.</li><li>Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.</li><li>Strong interpersonal and problem-solving s ills needed to deal effectively with the various College constituents.</li></ul><p><b>Additional Preferred Qualifications:</b></p><ul><li>Associate Degree.</li><li>Experience working in a higher educational setting.</li><li>Demonstrated work history of providing high quality, strong customer-oriented services including &ldquo;can do&rdquo; problem solving orientation; strong listening skills; ability to understand customer&rsquo;s needs; meeting the customer&rsquo;s needs.</li><li>Solid file management skills and experience.</li><li>Demonstrated work history of coordinating work effort with others and working effectively with others and in a team setting.</li></ul><p>Pay: $23.83 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Retirement plan</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Executive Secretary, Vice President of Facilities Development and Operations

Search 2058+ Executive secretary jobs near you this July. New roles added regularly across leading industries. Apply today.

2058 executive secretary jobs Near Me

Executive Secretary

Senior Executive Secretary

Executive Secretary

Executive Secretary (Arabic & English Speaking)

Executive Secretary – Managing Director's Office

Executive Secretary - Male Candidate (Construction Company Background)

Executive Secretary, Vice President of Facilities Development and Operations