executive services administrator

J. Awan & Partners

Job purpose:
The Executive Administrator will play a pivotal role in providing high-level administrative support to the CEO &amp; executive team, ensuring seamless day-to-day operations. This position requires a dynamic, highly organized individual with a proven track record as an Executive Assistant, alongside experience in HR coordination and office management. The successful candidate will be instrumental in supporting strategic initiatives, managing confidential information, and ensuring the smooth functioning of the DIFC office.
Key Responsibilities include:
Executive Support:
<ul>
<li>Provide comprehensive administrative support to CEO &amp; executive mgt including calendar management, travel arrangements, meeting coordination, and correspondence.</li>
<li>Well-versed in booking complex and proactive travel arrangements.</li>
<li>Experienced in hotel bookings and related logistics</li>
<li>Possessing extensive work experience in travel coordination and booking management.</li>
<li>Prepare and review internal and external communications, reports, and presentations.</li>
<li>Maintain a high level of confidentiality and discretion in handling sensitive information.</li>
<li>Act as a liaison between executives and internal/external stakeholders.</li>
<li>Liaising with PRO for labor, visa &amp; other related HR matters.</li>
</ul>
Office Management:
<ul>
<li>Oversee the day-to-day office operations, ensuring a professional and efficient working environment.</li>
<li>Manage vendor relationships, office supplies, maintenance requests, and general facility needs.</li>
<li>Organize and coordinate internal events, meetings, and team activities.</li>
</ul>
HR Support:
<ul>
<li>Assist with onboarding and offboarding processes including coordination with DAFZA, DIFC and relevant authorities.</li>
<li>Maintain employee records and support the administration of HR policies and procedures.</li>
<li>Coordinate recruitment logistics, interview scheduling, and candidate communication.</li>
<li>Support employee engagement initiatives and internal communication.</li>
</ul>

Executive Administrator

Silver Line Gate Food Stuff Trading

HR Executive cum Office Administrator responsibilities include creating referral programs, updating HR policies and overseeing our hiring processes . Handling HR operations and Payroll activities and should have an extensive background in Human Resources departments and thorough knowledge of labor legislation. Manage the organizations employee database and prepare reports/personnel records by recording new hires, terminations, tracking leaves , sick and personal time.Reviewing and approving supply requisitions, and assigning and monitoring clerical functions.Candidate should be capable of handling the jobs independently, flexible and having minimum 5 to 8 years relevant UAE experience will be considered. Female applicant and Arabic speaker is a must.

<div> <div> <div> <div> Qualification: Any Bachelor Degree </div> <div> Job Category: HR </div> <div> Job Type: Full Time </div> <div> Job Location: Dubai - United Arab Emirates </div> <div> Work Experience: 5 years </div> <div> Preferred Language: Arabic English</div></div></div></div>

HR Executive cum Office Administrator

USPI Saint Louis Regional Office (09008)

United Surgical Partners International , the country's largest ASC platform, is currently seeking a SWAT (float pool) Administrator to cover states in the Midwest. The ideal candidate for this role will be an experienced Ambulatory Surgery Center (ASC) Administrator. Job Summary <ul> <li> Responsible for directing, coordinating, and controlling all aspects of the operating functions, processes, and staff of the facility while demonstrating the primary goal of efficiently providing surgical services that exceed customer expectations and improve clinical and financial operations. </li> </ul> Responsibilities and Expectations <ul> <li> The daily operation of the facility. </li> <li> Serving, along with any committee appointed for the purpose, as a liaison between the Governing Board, the Medical Staff, and all departments of the facility. </li> <li> Reporting the pertinent activities concerning the facility to the Governing Board at regular intervals. </li> <li> Appointing a person responsible for the facility in the absence of the Administrator. </li> <li> Planning for the services provided by the facility and the operation of the facility. </li> <li> Overall management of the Partnership as outlined in the Operating or Limited Partnership Agreement as applicable. </li> <li> Lead discussion/presentation during Monthly Operations Review call with USPI's Home Office team. </li> <li>Up to 25% travel required. Selected candidates will be required to pass a Motor Vehicle Record check. </li> </ul> Business Operations <ul> <li> Deploy, monitor, and ensure that USPI's EDGETM is the foundation of the facility's operational processes and appropriately integrated within the facility's QPI program. </li> <li> Ensure compliance with USPI's policies and procedures as related to internal controls. </li> <li> Develop, monitor, and control the staffing needs, operations budget, and capital budget. </li> <li> Develop, monitor, and control the purchasing plan to stay within the proposed budget and maintain compliance with group purchasing initiatives. </li> <li> Ensure compliance with government regulatory agencies and accrediting bodies. </li> <li> Negotiate and control all external contracts, such as those with physicians, ancillary services, plant maintenance, and purchasing agreements. </li> <li> Establish pricing for procedures based on cost analysis and local market standards. </li> <li> Foster positive work relationships among all departments of the facility and act as liaison between UPSI's Home Office and all staff at the facility. </li> <li> Develop and ensure compliance with appropriate departmental policy and procedure manuals for use by the staff. </li> <li> Closely monitor variations in the financial performance of the facility to avoid cash flow problems. </li> </ul> Personnel Administration <ul> <li> Hold monthly staff meetings outlining goals and priorities of the facility. </li> <li> Manage exempt and non-exempt employees in accordance with the facility policies utilizing sound principles of practice and fairness. </li> <li> Review employee performance as evaluated by their respective managers, ensuring that reviews occur as scheduled or at least annually for each employee. </li> <li> Review and approve the disciplinary action and/or discharge of employees. </li> <li> Evaluate management performance and other staff as designated. </li> <li> Approve the addition or deletion of positions as well as approve applicants for employment in new or vacant positions. </li> </ul> <ul> <li> Develop employee productivity analysis, utilizing USPI's Staff Tracker, and assure efficiency of staff levels through increases or reductions in the work force as necessitated by changes in surgical case volume. </li> <li> Implements a program of job-based orientation, training, and ongoing evaluation for all employees. </li> <li> Manage all employee files and records. </li> <li> Provide educational opportunities for professional staff development. Promote the implementation of positive customer relations by the employees and physicians. </li> </ul> Clinical Services <ul> <li> Ensure that the surgical programs and clinical services are in compliance with the respective components of regulatory body and accrediting body standards. Work in conjunction with the Medical Director and Medical Executive Committee in the evaluation and development of existing and new surgical services at the facility. </li> <li> Manage the clinical departments of nursing, central supply, medical records, and housekeeping, and supervise the contracted services of laboratory, radiology, pharmaceuticals, laundry, and biomedical engineering. </li> <li> Monitor the adequate function of surgical equipment and patient care equipment through contracted services and follow-up on repairs. </li> <li> Develop and implement a sales/marketing plan and lead the facility's sales team in accordance with USPI's Sales Plan and the business plan for the facility. </li> <li> Identify and develop new services defined as appropriate for ambulatory surgery centers. </li> <li> Foster positive public relations, marketing, and planning. </li> </ul> Quality Improvement <ul> <li> Develop, evaluate, and promote implementation of a continuous quality improvement program. </li> <li> Administer the infection control program and medical staff review of the quality improvement program. </li> <li> Identify and correct quality care issues. </li> <li>Develop statistical indicators to use in evaluating the overall operations and quality of care provided.</li> <li>Serve as a member of the Quality Improvement Committee.</li> </ul> Medical Staff Relationships <ul> <li> Process the credentialing of practitioners of the facility. </li> <li> Collaborate with the Medical Director in the review and revision of the Medical Staff Bylaws and Rules and Regulations on a biannual basis. </li> <li> Collaborate with the Medical Director and serve as a liaison in problem areas with the medical staff. Promote positive relationships between employees and practitioners. </li> <li> Develop a system whereby physician's needs and their patients' needs are defined in order to determine the proper mix of services and efficiencies. </li> </ul> Administrative Representative <ul> <li> Attend corporate administrative meetings representing the facility. </li> <li> Act in accordance with the vision, mission, and business philosophy of the facility. </li> <li> Maintain membership in professional associations relevant to ambulatory surgery facilities and healthcare administration. </li> <li> Stay current in changes in the healthcare environment, such as reimbursement, legislative issues and business law, and act accordingly in the best interest of the corporation. </li> </ul> Personal Development and Professionalism <ul> <li> Identify areas that require additional reinforcement through education, consultation, or practicum. </li> <li> Attend all mandatory in-services and meetings. </li> <li> Follow the facility's professional conduct and dress code policy. </li> <li> Maintain patient, physician, and employee privacy and confidentiality per policy. </li> <li> Communicate effectively and courteously with visitors, physicians and their office staff, patients, and employees. </li> </ul> Criteria for Evaluation <ul> <li> Patient/family/physician/employee feedback </li> <li> Annual Goals </li> </ul> Required Experience: Qualifications <ul> <li> Bachelor's degree or equivalent work experience. </li> <li> Minimum three years of experience in an Ambulatory Surgery Center (ASC) Administrator position. </li> <li> Good command of the English language, both verbal and written. </li> <li> Ability to work well with physicians, employees, patients, and others. </li> <li> The Governing Board may determine other qualifications as seen fit. </li> </ul> Working Conditions and Physical Requirements <ul> <li> Mobility to move about the facility to supervise employees and activities. </li> <li> Office environment typical, but frequent exposures to patient care areas. </li> </ul> Travel: Frequent - Must be willing to travel to serve as Administrator within assigned region, as well as outlying regions based on need. This may include company provided temporary housing based on location. USPI complies with federal, state, and/or local laws regarding mandatory vaccination of its workforce. If you are offered this position and must be vaccinated under any applicable law, you will be required to show proof of full vaccination or obtain an approval of a religious or medical exemption prior to your start date. If you receive an exemption from the vaccination requirement, you will be required to submit to regular testing in accordance with the law. Employment practices will not be influenced or affected by an applicant's or employee's race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Tenet will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship.

SWAT Administrator

Cybernet Internet Services Pvt. Ltd.

Job Description:Position: Administration ExecutiveCompany: Cyber Internet Services (Pvt.) Limited (Cybernet)Job Location: Lahore (Full-time | Onsite)Department: AdministrationAbout Cybernet:Cybernet, a part of the Lakson Group of Companies, is Pakistan&rsquo;s largest FTTX provider, delivering over 25 years of reliable connectivity and ICT services. We provide end-to-end network solutions to enterprises, broadband customers, and international telecom carriers.Position Summary:We are looking for a proactive and detail-oriented Administration Executive with 1&ndash;3 years of experience in administrative operations. The ideal candidate will support the day-to-day functioning of the office, coordinate with internal departments and vendors, and manage administrative resources including vendor contracts and fleet operations to ensure efficiency and compliance.Key Responsibilities:<ul><li>Manage day-to-day administrative operations and ensure smooth office functioning.</li><li>Handle vendor management, including sourcing, negotiation, contract renewal, and performance tracking.</li><li>Oversee fleet management activities such as vehicle allocation, maintenance scheduling, fuel consumption tracking, and documentation.</li><li>Coordinate with internal teams to manage office facilities, utilities, and supplies efficiently.</li><li>Organize and schedule meetings, appointments, and travel arrangements for management and staff.</li><li>Maintain accurate records, reports, and documentation systems, both digital and physical.</li><li>Ensure adherence to company policies, confidentiality, and compliance standards.</li></ul>*Requirements:<ul><li>Education: Bachelor&rsquo;s or Master&rsquo;s degree (preferably in Business Administration, Management, or a related field).</li><li>Experience: 1&ndash;3 years of relevant experience in administration, including exposure to vendor and fleet management.</li><li>Strong understanding of office operations, procurement, and vendor coordination.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent communication, negotiation, and interpersonal skills.</li><li>Strong organizational and multitasking abilities with attention to detail.</li><li>Professional demeaner, discretion, and ability to work independently.</li></ul>What We Offer<ul><li>Market-competitive compensation package.</li><li>Medical coverage for employees and their families.</li><li>Yearly performance bonus.</li><li>A culture of diversity, inclusion, and mutual respect.</li><li>Opportunities for learning, growth, and professional development.</li></ul>Job Type: Full-timeJob Type: Full-timePay: Rs50,000.00 - Rs60,000.00 per monthWork Location: In person

Administration Executive

Job Description:Position: Administration ExecutiveCompany: Cyber Internet Services (Pvt.) Limited (Cybernet)Job Location: Lahore (Full-time | Onsite)Department: AdministrationAbout Cybernet:Cybernet, a part of the Lakson Group of Companies, is Pakistan&rsquo;s largest FTTX provider, delivering over 25 years of reliable connectivity and ICT services. We provide end-to-end network solutions to enterprises, broadband customers, and international telecom carriers.Position Summary:We are looking for a proactive and detail-oriented Administration Executive with 1&ndash;3 years of experience in administrative operations. The ideal candidate will support the day-to-day functioning of the office, coordinate with internal departments and vendors, and manage administrative resources including vendor contracts and fleet operations to ensure efficiency and compliance.Key Responsibilities:<ul><li>Manage day-to-day administrative operations and ensure smooth office functioning.</li><li>Handle vendor management, including sourcing, negotiation, contract renewal, and performance tracking.</li><li>Oversee fleet management activities such as vehicle allocation, maintenance scheduling, fuel consumption tracking, and documentation.</li><li>Coordinate with internal teams to manage office facilities, utilities, and supplies efficiently.</li><li>Organize and schedule meetings, appointments, and travel arrangements for management and staff.</li><li>Maintain accurate records, reports, and documentation systems, both digital and physical.</li><li>Ensure adherence to company policies, confidentiality, and compliance standards.</li></ul>*Requirements:<ul><li>Education: Bachelor&rsquo;s or Master&rsquo;s degree (preferably in Business Administration, Management, or a related field).</li><li>Experience: 1&ndash;3 years of relevant experience in administration, including exposure to vendor and fleet management.</li><li>Strong understanding of office operations, procurement, and vendor coordination.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent communication, negotiation, and interpersonal skills.</li><li>Strong organizational and multitasking abilities with attention to detail.</li><li>Professional demeaner, discretion, and ability to work independently.</li></ul>What We Offer<ul><li>Market-competitive compensation package.</li><li>Medical coverage for employees and their families.</li><li>Yearly performance bonus.</li><li>A culture of diversity, inclusion, and mutual respect.</li><li>Opportunities for learning, growth, and professional development.</li></ul>Job Type: Full-timeJob Type: Full-timePay: Rs50,000.00 - Rs70,000.00 per monthWork Location: In person

Zones IT Solutions

<div>
 
 Description
 
 
 
 Company Overview:
 
 
 When it comes to IT solution providers, there are a lot of choices. But when it comes to providers with innovative and differentiating end-to-end service offerings, there&rsquo;s really only one: Zones &ndash; First Choice for IT.TM
 
 
 Zones is a Global Solution Provider of end-to-end IT solutions with an unmatched supply chain. Positioned to be the IT partner you need, Zones, a Minority Business Enterprise (MBE) in business for over 35 years, specializes in Digital Workplace, Cloud &amp; Data Center, Networking, Security, and Managed/Professional/Staffing services. Operating in more than 120 countries, leveraging a robust portfolio, and utilizing the highest certification levels from key partners, including Microsoft, Apple, Cisco, Lenovo, Adobe, and more, Zones has mastered the science of building digital infrastructures that change the way business does business ensuring whatever they need, they can Consider IT Done. Follow Zones, LLC on Twitter @Zones, and LinkedIn and Facebook.
 
 
 
 Position Overview
 
 
 
 We are seeking a proactive and organized Admin Executive to join our team. The ideal candidate will have significant experience in handling administrative tasks, implementing procurement strategies, managing vendor relationships, and ensuring smooth coordination of events. The role requires a strong attention to detail, excellent negotiation skills, familiarity and comfort in using ERP systems and Microsoft Office.
 
 
 
 What You&rsquo;ll Do As The Admin Executive
 
 
 
 The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
 
 <ul>
 <li>
 Administrative Support:
 </li>
 <li>
 Oversee day-to-day administrative operations and provide support to the Admin Manager.
 </li>
 <li>
 Maintain accurate documentation of office supplies, facilities, f ixed assets and other administrative records.
 </li>
 <li>
 Coordinate with internal departments to ensure all admin-related requests are handled promptly and efficiently.
 </li>
 <li>
 Procurement and Vendor Management:
 </li>
 <li>
 Implement procurement strategies to optimize cost, quality, and timely delivery of goods and services.
 </li>
 <li>
 Maintain updated records of orders, delivery schedules, and vendor details.
 </li>
 <li>
 Establish and maintain strong relationships with vendors and service providers.
 </li>
 <li>
 Negotiate prices, contracts, and terms with vendors to achieve the best value for the organization.
 </li>
 <li>
 Inventory and Asset Management:
 </li>
 <li>
 Oversee inventory control and ensure accurate tracking of all office supplies and equipment.
 </li>
 <li>
 Implement best practices for inventory management, including periodic audits and reordering of assets and supplies.
 </li>
 <li>
 Ensure proper documentation and upkeep of f ixed asset records.
 </li>
 <li>
 Event Coordination:
 </li>
 <li>
 Coordinate, and execute events of various nature, whether indoor or outdoor, such as team-building activities, corporate meetings, and other organizational events.
 </li>
 <li>
 Liaise with vendors, venues, and internal teams to ensure all event requirements are met.
 </li>
 <li>
 Manage event logistics, including budgeting, scheduling, and post -event evaluation.
 
 
 </li>
 </ul>
 
 What You Will Bring To The Team
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Management, or a related f ield.
 </li>
 <li>
 Minimum of 5-8 years of experience in administration, procurement or event management.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent communication and negotiation skills.
 </li>
 <li>
 Knowledge and prior experience of bookkeeping is a plus.
 </li>
 <li>
 Proficiency in MS Office and familiarity with ERP systems.
 
 
 </li>
 </ul>
 Zones offers a comprehensive Benefits package
 
 
 At Zones, we are committed to fostering an inclusive and diverse workplace where every team member is valued and supported. We offer life insurance, optional health insurance, EOBI, and a voluntary pension scheme in line with Company policy. Employees also enjoy additional perks such as Complimentary meals, and access to our in-house gym.
 
 
 We take pride in being an equal opportunity employer and remain dedicated to maintaining a workplace free from discrimination of any kind. If you are passionate about driving innovation in IT, sales, engineering, or operations, Zones provides a dynamic and collaborative environment to help you grow your career.
 
 
 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.
 
 
 Job timings: Rotational Shifts
</div>

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