executive services administrator

Synergy Financial Holdings Group, LLC

Job Opening: Executive AdministratorLocation: Long Beach, California (Headquarters)Fast-paced and dynamic work environment seeking to fill several full-time positions. Serious inquiries only.Position: Executive AdministratorTarget Qualifications:Experience:<ul><li>1+ years of experience as an Executive Assistant or in a similar administrative role supporting senior executives</li><li>Experience handling confidential and sensitive information with discretion</li><li>Prior experience in a fast-paced, high-pressure environment is a plus</li></ul>Education:<ul><li>Bachelor&rsquo;s degree, preferably in business, communications, or related field</li></ul>Language Skills:<ul><li>Fluent in Korean (written and verbal communication) required</li><li>Ability to communicate effectively</li></ul>Technical Skills:<ul><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, etc.)</li><li>Familiarity with scheduling software, project management tools, and other office technology</li></ul>Additional Requirements:<ul><li>Applicants must be eligible to work in the United States.</li><li>Principals only, please&mdash;we kindly request no inquiries from recruiters.</li><li>Please do not inquire about other services, products, or commercial interests</li></ul>How to Apply:Interested candidates should send their resumes to: assistant@syncis.comPrivacy Notice:All information submitted will be handled in accordance with our Privacy Policy, available at synergyfinancialholdings.com/privacyPay: $70,500.00 - $71,000.00 per yearBenefits:<ul><li>Paid time off</li></ul>Language:<ul><li>Korean (Required)</li></ul>Work Location: In person

Executive Administrator

Finger Lakes Community Health

<div>Finger Lakes Community Health uses BambooHR for the hiring and onboarding of our staff. All communications for recruitment will come directly from BambooHR (notifications@app.bamboohr.com) and may appear as spam. 
About Finger Lakes Community Health:

Finger Lakes Community Health (FLCH) was founded in 1989 with an original mission of serving the region's agricultural workers by linking individuals to area resources and providing essential health services. In 2009 the organization expanded to become a Federally Qualified Health Center (FQHC), serving patients of all incomes, ethnicities and walks of life. Over the last decade, FLCH has grown to provide medical, dental, and behavioral health services to over 28,000 patients at eight health centers. With over 200 employees we strive to provide high-quality and innovative health care services to the Finger Lakes Region. 
Benefits Offered:
<ul>
<li>Monday through Friday schedule, closed all major holidays 
</li>
<li>Dental, Vision, and Life insurance</li>
<li>Safe Harbor 3% 401k contribution</li>
<li>Robust PTO offerings</li>
<li>Education reimbursement</li></ul> 


Job Summary

The Executive Administrator provides senior-level administrative and project management support to the Chief Executive Officer and executive leadership team. This role ensures effective coordination of executive priorities, organizational initiatives, and leadership communication. The Executive Administrator supports executive oversight of grants, governance, and strategic projects while maintaining high standards of discretion, organization, and follow-through in a complex healthcare environment. 
This position can be based in Sodus, NY, Geneva, NY, or Penn Yan, NY, and will initially require full-time on-site presence. 
Main Responsibilities

Executive Support &amp; Operations
<ul>
<li>Provide direct administrative support to the CEO, including calendar management, correspondence, meeting coordination, and preparation of executive materials.</li>
<li>Serve as a strategic gatekeeper for the executive office, ensuring appropriate routing of requests, communications, and issues.</li>
<li>Develop briefing documents, reports, presentations, and summaries to support executive decision-making.</li>
<li>Support preparation for external meetings, community engagements, and leadership events, including briefing materials and follow-up coordination.</li>
<li>Manage sensitive and confidential information with professionalism and discretion.</li>
<li>Anticipate executive needs and support efficient day-to-day operations of the executive office.</li>
</ul>
Executive Project Management
<ul>
<li>Coordinate and support executive-level projects and organizational initiatives across departments.</li>
<li>Track project timelines, deliverables, and follow-up items related to executive priorities.</li>
<li>Track executive meeting decisions, action items, and follow-up to ensure timely completion and accountability.</li>
<li>Prepare project updates and documentation to support executive oversight and accountability.</li>
<li>Support planning and execution of strategic initiatives as directed by executive leadership.</li>
</ul>
Executive Communication &amp; Coordination
<ul>
<li>Facilitate communication between the CEO and executive leadership to support alignment and timely follow-through.</li>
<li>Coordinate with department leaders to gather information, updates, and reports required for executive oversight and strategic planning.</li>
<li>Coordinate executive team meetings, including agendas, materials, action items, and follow-up.</li>
<li>Serve as a point of coordination for executive-level communication and information flow.</li>
</ul>
Grant &amp; Contract Coordination
<ul>
<li>Maintain organized records of grant submissions, awards, agreements, and reporting requirements.</li>
<li>Track grant timelines, reporting deadlines, and documentation needs.</li>
<li>Coordinate with finance, compliance, and program leadership to gather required grant-related materials.</li>
<li>Support executive oversight of grant commitments and deliverables.</li>
</ul>
Board &amp; Governance Support
<ul>
<li>Assist with the preparation and coordination of Board of Directors materials, agendas, and meeting documentation.</li>
<li>Maintain organized governance records and support executive reporting needs.</li>
<li>Support compliance with applicable governance and regulatory requirements.</li>
</ul>
Documentation &amp; Process Improvement
<ul>
<li>Maintain organized systems for executive documents, contracts, policies, and strategic materials.</li>
<li>Identify opportunities to improve administrative systems, executive workflows, and document management processes to increase efficiency.</li>
<li>Assist with preparation for audits, reviews, and regulatory reporting as requested.</li>
<li>Support special projects and organizational initiatives as assigned.</li>
</ul>
Other Duties as Assigned
<ul>
<li>Perform additional responsibilities as needed to support executive leadership and organizational effectiveness.</li></ul> 


Education &amp; Qualifications: 
<ul>
<li>
Bachelor&rsquo;s degree required in Business Administration, Public Administration, Healthcare Administration, or a related field.</li></ul> 


Experience
<ul>
<li>5+ years of progressive executive administrative, project coordination, or senior administrative experience.</li>
<li>Experience supporting executive leadership in a complex, multi-department environment.</li>
<li>Experience in healthcare, nonprofit, or FQHC settings preferred.</li></ul> 


Skills &amp; Competencies
<ul>
<li>Strong project coordination and organizational skills with attention to detail.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Ability to exercise sound judgment in a fast-paced executive environment.</li>
<li>High level of discretion, professionalism, and follow-through.</li>
<li>Ability to handle sensitive organizational matters with confidentiality and professionalism.</li>
<li>Ability to manage competing priorities and work independently.</li>
<li>Proficiency in Microsoft Office and document management systems.</li></ul> 


Physical Requirements:
<ul>
<li>Sitting/Standing: Prolonged periods of sitting.</li>
<li>Computer Use: Frequent typing and prolonged screen time.</li>
<li>Light Lifting: Regularly lifting or carrying items weighing 10 pounds</li>
<li>Visual: Clear vision for reading and inspections.</li>
<li>Hearing Clarity: Ability to hear conversations in person or in virtual communications.</li>
<li>Noise Sensitivity: Work may require filtering background noise to focus on speech or signals.</li>
<li>OSHA Level 3</li></ul></div>

<div>The Executive Administrator to the CEO at GHX is a highly organized, detail-oriented, and proactive professional responsible for supporting the CEO and Chief of Staff, while partnering with other senior executives as needed. This role requires a high degree of professionalism, strong judgment, extreme discretion, and the ability to anticipate needs while working with minimal supervision. The Executive Administrator collaborates closely with the Executive Administrator team and reports to the Sr. Manager of PX Administration and Program Management.

This role serves as a trusted partner to the Office of the CEO, ensuring seamless coordination of executive priorities, board engagement, travel, and strategic events.

Executive Support
<ul>
<li>Manage complex calendars for the CEO and Chief of Staff, including scheduling, adjusting meetings, resolving conflicts, and coordinating priorities across stakeholders; identify, anticipate and proactively resolve schedule conflicts as they arise, and routinely audit calendars with a two-month look ahead.</li>
</ul><ul><li>Proactively manage and prioritize competing executive requests, ensuring alignment with the CEO's strategic priorities and time allocation.</li>
</ul><ul><li>Prepare, edit, and review documents, presentations, and executive communications with accuracy and professionalism.</li>
</ul><ul><li>Track and reconcile executive expenses, manage P-Card purchases, process expense reports, and monitor procurement and payment approvals in accordance with company policy.</li>
</ul><ul><li>Attends executive offsites and leadership meetings to coordinate logistics and ensure follow-through on administrative needs.</li>
</ul><ul><li>Serve as primary Point of Contact for internal and external stakeholders on matters pertaining to CEO and Chief of Staff.</li>
</ul><ul><li>Provide personal support to the CEO.</li>
</ul>
Board of Director Support
<ul>
<li>Serve as a liaison to Board of Directors (BOD).</li>
</ul><ul><li>Align with the Chief of Staff and external board executive support teams to ensure BOD meetings are scheduled on a rolling 12-month cadence.</li>
</ul><ul><li>Schedule all BOD meetings and organize all onsite meeting logistics.</li>
</ul><ul><li>Provide travel support and expense reports for Board members, as needed for GHX-related business.</li>
</ul><ul><li>Maintain Board Fracture document ensuring all details are accurate and updated as needed.</li>
</ul>
Travel &amp; Logistics
<ul>
<li>Coordinate domestic and international travel arrangements, including flights, hotels, meals, and transportation.</li>
</ul><ul><li>Provide real-time support for changes or disruptions to travel schedules, proposing options, and coordinating changes.</li>
</ul><ul><li>Develop comprehensive itineraries for conferences, offsites, and multi-stop travel.</li>
</ul>
Meeting &amp; Event Coordination
<ul>
<li>Plan and coordinate executive-level events, including venue selection, catering, logistics planning, and onsite support; proactively solve issues independently.</li>
</ul><ul><li>Assist with small and large-scale special projects, including planning conferences and events.</li>
</ul>
Operational &amp; Administrative Support
<ul>
<li>Partner closely with the Executive Administrator team to ensure continuity of support and operational excellence across the executive leadership team.</li>
</ul><ul><li>Proactively assess administrative needs, prioritize tasks, and recommend effective solutions to support team and business operations.</li>
</ul><ul><li>Organize and maintain electronic and physical files in compliance with GHX Security and Compliance guidelines.</li>
</ul><ul><li>Follow all GHX policies, including Travel &amp; Expense, Compliance, and Security policies. 
</li>
<li>Support additional assignments as requested.</li>
</ul>
Qualifications
<ul>
<li>Bachelor's degree in business administration, communications, or related field preferred.</li>
</ul><ul><li>7+ years of experience in executive administration or related role, supporting C-Suite leadership and Board of Directors</li>
</ul><ul><li>Based in Denver, Colorado.</li>
</ul>
Knowledge, Skills, and Abilities
<ul>
<li>Strong organizational skills with keen attention to detail.</li>
</ul><ul><li>Expert prioritization and time management skills with the ability to manage multiple tasks and deadlines.</li>
</ul><ul><li>Ability to handle sensitive information with confidentiality and discretion.</li>
</ul><ul><li>Comfort and experience working independently and collaboratively in a fully or semi-remote, fast-paced, and frequently changing environment.</li>
</ul><ul><li>Excellent written and verbal communication skills.</li>
</ul><ul><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
</ul>
Travel Requirements
<ul>
<li>Moderate travel (up to 10%) required to attend executive offsites, administrative team meetings, and company functions.</li>
<li>Travel includes domestic trips as directed by the Sr. Manager of PX Administration and Program Management or at the request of executive leadership.</li>
</ul>
The compensation for this role is: $81,000- $108,000

The base salary range represents the anticipated low and high end of the GHX's salary range for this position. Actual salaries will vary based on various factors, such as the candidate's qualifications, skills, competencies and proficiency for the role. The base salary is one component of GHX's total compensation package for employees. Other rewards and benefits include: health, vision, and dental insurance, accident and life insurance, 401k matching, paid-time off, and education reimbursement, to name a few. To view more details of our benefits, visit us here: https://www.ghx.com/about/careers/

#LIAK<div>
GHX: It's the way you do business in healthcare 
Global Healthcare Exchange (GHX) enables better patient care and billions in savings for the healthcare community by maximizing automation, efficiency and accuracy of business processes.

GHX is a healthcare business and data automation company, empowering healthcare organizations to enable better patient care and maximize industry savings using our world class cloud-based supply chain technology exchange platform, solutions, analytics and services. We bring together healthcare providers and manufacturers and distributors in North America and Europe - who rely on smart, secure healthcare-focused technology and comprehensive data to automate their business processes and make more informed decisions.

It is our passion and vision for a more operationally efficient healthcare supply chain, helping organizations reduce - not shift - the cost of doing business, paving the way to delivering patient care more effectively. Together we take more than a billion dollars out of the cost of delivering healthcare every year. GHX is privately owned, operates in the United States, Canada and Europe, and employs more than 1000 people worldwide. Our corporate headquarters is in Colorado, with additional offices in Europe.

Disclaimer 
Global Healthcare Exchange, LLC and its North American subsidiaries (collectively, &quot;GHX&quot;) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, national origin, sex, sexual orientation, gender identity, religion, age, genetic information, disability, veteran status or any other status protected by applicable law. All qualified applicants will receive consideration for employment without regard to any status protected by applicable law. This EEO policy applies to all terms, conditions, and privileges of employment, including hiring, training and development, promotion, transfer, compensation, benefits, educational assistance, termination, layoffs, social and recreational programs, and retirement.GHX believes that employees should be provided with a working environment which enables each employee to be productive and to work to the best of his or her ability. We do not condone or tolerate an atmosphere of intimidation or harassment based on race, color, national origin, sex, sexual orientation, gender identity, religion, age, genetic information, disability, veteran status or any other status protected by applicable law. GHX expects and requires the cooperation of all employees in maintaining a discrimination and harassment-free atmosphere. Improper interference with the ability of GHX's employees to perform their expected job duties is absolutely not tolerated.

Read our GHX Privacy Policy</div></div>

Executive Administrator to CEO

Hinds Hospice

<div>Hinds LifeCare, one of the most well-known and well-respected nonprofit agencies in California&rsquo;s Central Valley and a pioneer in the practice of hospice and palliative care, is seeking an Executive Administrator to join our team.
The role of the Executive Administrator is to provide high-level, strategic administrative support to the Chief Executive Officer, Chief Financial Officer and Chief Operating Officer, acting as a trusted partner to enhance productivity. Support includes board activities, publications, volunteerism, and special events planning, keeping official corporation records and executes administrative policies determined by or in conjunction with other officials.
Why Hinds LifeCare:
A mission-driven organization and a pioneer in hospice care, Hinds LifeCare seeks to uphold the dignity and ease the suffering of the terminally ill while supporting their loved ones and those who are grieving. Our vision is to be recognized for excellence in compassionate end-of-life care and specialized grief support services, accessible to all. We provide a compassionate presence, pursue excellence, act ethically, professionally, and with hope.
As a member of the Hinds LifeCare team, you&rsquo;ll be part of an organization with a long history of recognition for excellence and compassion. Hospice work in any position &ndash; from medical to clerical - can be demanding. But hospice work is rewarding, especially for a person with the dedication required to rise to the challenges of end-of-life care, regardless of the position they work.
Hinds LifeCare is Joint Commission accredited and was recently recognized by Fresno&rsquo;s Marjaree Mason Center as its Leading Business for 2023.<ul><li>
Compensation $70K to $80K annually</li><li>
Generous benefits package, including:<ul><li>
Comprehensive health insurance (Medical, Dental, Vision)</li><li>
Flexible Spending Account</li><li>
401(k) with employer match</li><li>
Life/AD&amp;D insurance</li><li>
Employee Assistance Program</li><li>
Credit Union membership</li><li>
Paid Time Off (24.5 days per year for FT employees, based on 40-hour work week).</li></ul></li></ul>
Qualifications for this position include but are not limited to:
<ul><li><div>Associates degree or high school diploma/GED with extensive equivalent experience. Bachelor&rsquo;s degree in business or related field is preferred.</div></li><li><div>
3+ years experience of high-level administrative experience required or experience in a comparable position.</div></li><li><div>
Competency in Microsoft Office Suite, including Word, Excel, and Google applications.</div></li><li><div>
Maintain work behavior that invites trust and reliance; role model positive attendance and punctuality standards; ensure work responsibilities are completed correctly and timely and are covered when absent; arrive at meetings and appointments prepared and on time.</div></li><li><div>
Excellent oral and written communication skills.</div></li><li><div>
Ability to maintain strict confidentiality of sensitive data and inspire others.</div></li><li><div>
Must possess good time management skills and demonstrate excellent communication skills and the ability to deal with difficult and complex situations.</div></li><li><div>
Demonstrated ability to function independently and with minimal supervision.</div></li><li><div>
Possess the ability to establish and maintain positive working relationships with both administrative and clinical staff.</div></li><li><div>
Must have a valid drivers license and a willingness to use personal vehicle in the course of employment.</div></li><li><div>
Must show proof of automobile insurance, proof of current auto registration and acceptable driving record.
</div></li><li><div>Ability to meet the physical demands of the job (i.e., Push, Pull, Lift/Carry 10 lbs.)</div></li></ul>
<div><div>If you are a person with the dedication, the compassion, the qualifications, and the skills required&hellip; 
If you want to be part of a team that strives to provide the best in hospice and palliative care to the suffering and their loved ones&hellip;</div></div> 
Hinds LifeCare wants to hear from you.</div>

Athens Community Council on Aging

<div>Are you ready to bring your talent and expertise to an innovative non-profit organization providing quality services to the largest growing segment of our population? Do you seek work that is challenging, meaningful, and fun? Does your best day at work include knowing that what you&rsquo;ve done has made a measurable difference in someone&rsquo;s life?
About Us: Founded in 1967, the Athens Community Council on Aging is a private, Non-Profit organization providing services to older adults and adults with disabilities in 26 counties of Northeast and East Georgia. Through innovative programs and service delivery, ACCA provides opportunities for individuals of all ages and abilities to age and live well.
Our Story: Older adults are the fastest growing segment of our population in Northeast Georgia. Throughout ACCA&rsquo;s history, we have offered vital services to older adults and adults with disabilities that meet the current and emerging needs of this population. ACCA must respond to the rapidly growing number of individuals in need of services while ensuring that the programs and services we provide remain innovative, relevant and meet the specific needs of older adults in Northeast Georgia.</div>
 <div><h4 class="jobSectionHeader">Job Overview and Requirements</h4>
Are you ready to bring your talent and expertise to an innovative non-profit organization providing quality services to the largest growing segment of our population? Do you seek work that is challenging, meaningful, and fun? Does your best day at work include knowing that what you&rsquo;ve done has made a measurable difference in someone&rsquo;s life?
ACCA is looking for an Executive Administrator to support our President/CEO and the Leadership Team.
About Us: Founded in 1967, the Athens Community Council on Aging is a private, non-profit organization providing services to older adults and adults with disabilities in 67 counties of Northeast and East Georgia. Through innovative programs and service delivery, ACCA provides opportunities for individuals of all ages and abilities to live and age well.
Our Story: Older adults are the fastest growing segment of our population in Northeast Georgia. Throughout ACCA&rsquo;s history, we have offered vital services to older adults and adults with disabilities that meet the current and emerging needs of this population. ACCA must respond to the rapidly growing number of individuals in need of services while ensuring that the programs and services we provide remain innovative, relevant and meet the specific needs of older adults in Northeast Georgia.
Reporting directly to the President/CEO, the Executive Administrator is a highly organized and detail-oriented professional who provides essential administrative and operational support to the President/CEO and Leadership Team. This role is integral to ensuring smooth daily operations, coordinating executive and board functions, and supporting key financial and administrative processes.
The Executive Administrator will manage executive scheduling and communications, coordinate leadership and board meetings, assist with preparation for presentations and special projects, and support financial operations including accounts payable, accounts receivable, and maintaining accurate financial documentation in coordination with ACCA&rsquo;s contracted CPA.
This position requires strong written and verbal communication skills, exceptional organizational abilities, attention to detail, and discretion in handling confidential information. The ideal candidate thrives in a dynamic environment, can effectively prioritize multiple responsibilities, and enjoys working collaboratively with internal and external stakeholders.
Reports To: President/CEO<h4 class="jobSectionHeader">
Essential Responsibilities:</h4>
Administrative Duties:<ul><li>
Act as liaison between President/CEO and stakeholders, clients, constituents, staff, and the ACCA Board of Directors.</li><li>
Manage the President/CEO&rsquo;s administrative tasks, including managing the appointment calendar, email communication and updates, and expense reports and files.</li><li>
Schedule Leadership Team and Program Director routine meetings and prepare agendas and notes. Attend Leadership Team meetings to record key decisions and action items.</li><li>
Reserve meeting rooms, provide refreshments for meetings, and provide general clerical support to prepare for meetings and events.</li><li>
Compose, prepare, and maintain correspondence involving complex and non-routine matters as instructed by the President/CEO and Leadership Team.</li><li>
Assist the President/CEO and Leadership Team with preparing for community presentations.</li><li>
Liaise with key program staff to coordinate special projects as directed by the President/CEO or Leadership Team.</li></ul>
Board of Directors Support:<ul><li>
Maintain Board Member Communication.</li><li>
Make all arrangements for Board of Directors&rsquo; meetings; working with the Board Secretary, prepare and send the meeting agenda.</li><li>
Create and prepare minutes from Board of Directors (BOD) meetings on behalf of the Board Secretary. Manage BOD committee minutes and official communication records.</li><li>
Communicate updates via e-mail to the Board of Directors.</li><li>
Schedule and organize meetings of the Board of Directors, including orientation, monthly meetings, committee meetings, and the annual board retreat. Maintain all records and documents concerning board work.</li></ul>
Financial Support:
In coordination with the contracted CPA, manage on-site accounts payable and accounts receivable to include:<ul><li>
Ensuring invoices are received, coded, and paid in a timely manner.</li><li>
Processing and coding payments, ensuring they are correctly deposited.</li><li>
Maintaining accurate financial records and documentation related to transactions.</li><li>
Supporting financial reporting and reconciliation processes as needed.</li></ul>
General Responsibilities:<ul><li>
Provide general administrative support, including mailing, scanning, faxing, and copying.</li><li>
Attend required meetings, staff development programs, and training sessions.</li></ul>
Essential Requirements:<ul><li>
We stay busy but like to have fun! A great sense of humor is a must!</li><li>
In love with ACCA and its mission and ready to shout it from the rooftops.</li><li>
Impeccable written and oral communication skills.</li><li>
Associate&rsquo;s degree or exemplary experience combined with a High School degree will be considered.</li><li>
Ridiculously detail oriented.</li><li>
Able to represent the President/CEO and Leadership Team with professionalism, confidentiality, and personality.</li><li>
Goal oriented.</li><li>
Able to work some evenings and weekends.</li><li>
Valid Georgia Driver&rsquo;s License required.</li></ul>
Our Hiring Process &amp; Timeline:<ul><li>
We will receive and review resumes ongoing until the position is filled.</li><li>
We will begin scheduling interviews as qualified applicants apply.</li><li>
If you are chosen for an in-person interview, we will ask for two work samples relevant to this position (ex: a process you created, writing sample or other relevant materials).</li><li>
Finalists may be invited to a second-round interview, and we will make an offer shortly after.</li><li>
We would like to have the selected candidate start no later than mid-April.</li></ul>
Benefits:<ul><li>
Generous Annual and Sick Leave Package</li><li>
11 paid holidays</li><li>
Health, dental and vision insurance offered</li><li>
Company-paid life insurance</li><li>
Company-paid long-term disability</li><li>
Employee Assistance Program</li><li>
403(b) with agency match after 1 year of service</li><li>
ACCA Scholar Program, providing scholarships to employees and dependents</li><li>
Employees are eligible for Public Service Loan Forgiveness (PSLF), the federal student loan forgiveness program</li></ul>
Applicants must fully complete an agency application and submit a cover letter and resume to Nita Norris at nnorris@accaging.org in order to receive consideration.
In all of its activities, hiring, and operations, ACCA complies with federal law and does not discriminate on the basis of age, sex, race, religion, disability, military status, sexual orientation, gender identity, or national origin. ACCA is committed to providing a respectful and welcoming environment for all clients, staff, volunteers, partners, and community members.
____________________________________________________________________________________________________________________________________</div>

Zel Technologies

<div>* This position is contingent upon contract award. *
* This position is eligible for a $500 ZelTech Non-Employee Referral fee. Contact ZelTech Recruiters for questions concerning this matter. *
Join Our Talent Community to Stay Connected! 
Job Summary: 
 
The Senior Executive Administrator provides strategic, high-level administrative support to senior and executive leadership. This role requires extensive experience operating in secure, mission-critical environments and a deep understanding of Department of the Air Force (DoW) processes and terminology. The Senior Executive Administrator acts as a trusted partner to leadership, ensuring seamless daily operations, effective communication, and adherence to security and compliance requirements. 
Responsibilities:<ul><li>
Provide senior-level administrative support to executive leadership, including complex calendar management, prioritization, and coordination of high-visibility meetings and engagements</li><li>
Anticipate executive needs and proactively manage administrative and operational requirements</li><li>
Prepare, review, and manage executive correspondence, reports, briefings, and presentations</li><li>
Serve as a primary point of contact between executive leadership, staff, and external stakeholders</li><li>
Oversee records management and documentation in compliance with DoW policies and security protocols</li><li>
Coordinate and manage executive travel, including itineraries, logistics, and expense reconciliation</li><li>
Ensure proper handling, tracking, and safeguarding of sensitive and classified information</li><li>
Utilize advanced Microsoft Office capabilities to support executive-level deliverables</li><li>
Support senior leadership initiatives, special projects, and process improvements</li><li>
Mentor or provide guidance to junior administrative staff, as needed.</li></ul> 
Requirements:<div><ul><li>
Must be a US citizen.</li><li>
Active TS/SCI with CI Poly security clearance.</li><li>
Minimum of 7 years of executive or senior administrative experience, 3 years supporting directorate level or executive staff.</li><li>
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>
Strong working knowledge and understanding of DoW processes and terminology.</li><li>
BS/BA degree from an accredited University.</li><li>
Demonstrated ability to manage multiple priorities in a fast-paced, high-security environment.</li><li>
Exceptional organizational, communication, and problem-solving skills.</li><li>
Proven ability to handle sensitive and confidential information with discretion and professionalism.</li><li>
Successful background and drug screening check</li></ul></div> 
Preferred Requirements:<ul><li>
Extensive experience supporting senior or executive-level leaders in a government or defense environment</li><li>
In-depth familiarity with classified document handling and secure office operations</li><li>
Experience using the Defense Travel System (DTS), including preparation, approval coordination, and reconciliation of travel authorizations and expense reports.</li><li>
Associate or bachelor&rsquo;s degree in business administration or a related field.</li><li>
Experience mentoring or leading administrative teams.</li><li>
Demonstrated success in process improvement or operational efficiency initiatives.</li></ul> 
Physical Demands or Work Environment:
The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<ul><li>
The majority of the time is spent in an office setting.</li><li>
Occasionally lift and/or move up to 25 pounds.</li><li>
Specific vision abilities required include close vision, distance, vision, color vision and ability to adjust focus.</li></ul> 
About ZelTech:
 Founded in 1988 by Ret. Col. Jack L. Ezzell Jr., Zel Technologies is a trusted leader in national security, providing comprehensive research, development, engineering, and operational support to the Department of Defense, the Intelligence Community, and federal agencies. Originally focused on leveraging operational and software expertise to improve time-critical targeting capabilities for the military, the company advanced its capabilities to provide scientific and HUMINT expertise for CBRNE collection and analysis. In the wake of 9/11, Zel Technologies rapidly expanded its capabilities to provide turnkey ISR support services to US Special Operations Forces (SOF), as well as advanced technical &amp; operational intelligence, physical &amp; data science, and engineering support services to the greater Intelligence and SOF Communities supporting global counterterrorism and CWMD operations.
Today, Zel Technologies remains at the forefront of intelligence missions, advancing CWMD and global counterterrorism efforts, while also addressing emerging threats posed by near-peer adversaries. Our team remains committed to delivering adaptive, innovative, and cost-effective solutions across multiple domains, in alignment with the mission priorities of the U.S. Government and its partner nations. 
Our Mission:
Through our commitment to innovation and quality, our skilled teams deliver robust, technology driven solutions and insights that empower our customers to overcome complex challenges and achieve their mission objectives. 
Our Workforce:
ZelTech team members represent a wide range of backgrounds, skills, experience, and personalities bound together by common objectives and mutual respect. You will join a caring community of professional, including many military veterans who challenge and support each other in seeking the right solutions to important matters. 
Benefits: 
<ul><li>
Medical, Dental and Vision Insurance</li><li>
401k immediate vesting with company match</li><li>
Flexible Spending Accounts</li><li>
Health Savings Account with company contributions</li><li>
Employee Assistance Program (EAP)</li><li>
Bonuses for performance</li><li>
Voluntary life/accidental death &amp; dismemberment</li><li>
Educational assistance and special training programs</li><li>
Voluntary benefits (accidental, critical illness, whole life)</li><li>
Group life insurance (Company paid)</li><li>
Short-term and Long-term Disability Insurance (Company paid)</li><li>
Paid Time Off (PTO), Holiday Leave, Jury Duty, and Military Leave</li><li>
Health and fitness reimbursement</li><li>
Referral bonuses</li><li>
Employee discounts on various services and products</li></ul> 
Equal Opportunities:
ZelTech is an equal opportunity employer and does not discriminate based on race, color, religion, creed, sex, age, sexual orientation, national origin, disability, marital status, military status, genetic predisposition, or any other basis protected by law.</div>

Executive Administrator Senior Level

Defense Holdings, Inc.

Defense Holdings, Inc. (DHi)
 Location: Hybrid (US)
 Employment Type: Full-Time
 Department: Executive Administration
 Reports To: Chief of Staff / Executive Director
 
Company Overview
 
Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.
 
At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.
 
Position Summary
 
Defense Holdings, Inc. (DHi) is seeking an Executive Office Administrator to provide high-level administrative support to senior leadership. The ideal candidate will manage executive calendars, prepare reports and presentations, coordinate internal communications, and ensure smooth office operations.
 
This role requires exceptional organizational skills, strong communication abilities, and discretion in handling sensitive executive information.
 
Key Responsibilities
 
Executive Support
 
Manage executive calendars, appointments, and travel arrangements.
 Prepare reports, presentations, and executive correspondence.
 Coordinate meetings and ensure proper follow-ups.
 
Administrative Operations
 
Maintain office systems, records, and documentation.
 Support communication across departments and teams.
 Assist in special projects, initiatives, and events as needed.
 
Reporting & Compliance
 
Generate executive-level reports and briefings.
 Ensure compliance with internal policies and confidentiality standards.
 
Cross-Functional Collaboration
 
Coordinate with internal teams, HR, and operations to support leadership objectives.
 Assist in process improvement initiatives for executive office efficiency.
 
Required Qualifications
 
Bachelor's degree in Business Administration, Executive Support, or related field.
 3–5 years of experience in executive administration or high-level administrative support.
 Proficiency in Microsoft Office Suite and collaboration tools.
 Excellent organizational, communication, and interpersonal skills.
 Ability to manage confidential and sensitive information responsibly.
 
Preferred Qualifications
 
Experience supporting executives in government contracting or defense environments.
 Familiarity with multi-office coordination and executive operations.
 
Core Competencies
 
Integrity & Confidentiality
 Attention to Detail
 Analytical Thinking
 Interpersonal Communication
 Organizational Skills
 Adaptability & Initiative
 
Work Environment
 
Professional office environment (or hybrid/remote if applicable).
 May require occasional travel.
 Must be eligible to work in the United States.
 Ability to obtain and maintain security clearance may be required.
 
Compensation & Benefits
 
Defense Holdings, Inc. (DHi) offers a competitive compensation package including:
 
Competitive base salary (commensurate with experience)
 Medical, Dental, and Vision Insurance
 401(k) with company match
 Paid Time Off (PTO) and Holidays
 Life and Disability Insurance
 Professional development opportunities
 
Equal Opportunity Employer Statement
 
Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.

Executive Office Administrator

Search 10000+ Executive services administrator jobs near you this March. New roles added regularly across leading industries. Apply today.

10000 executive services administrator jobs Near Me

Executive Administrator

Executive Administrator

Executive Administrator to CEO

Executive Administrator

Executive Administrator

Executive Administrator Senior Level

Executive Office Administrator