executive services administrator

Beverly Hills Spine & Rehabilitation Dr. Amin Javid

<p><b>Job Title: Executive Administrator</b></p><p><b>Location: Beverly Hills / Los Angeles, CA</b></p><p><b>About Us</b></p><p><b>We are a fast-paced office dedicated to delivering exceptional patient care and concierge-level service. We are seeking a highly organized, proactive Executive Administrator to support leadership and ensure seamless daily operations.</b></p><p><b>Key Responsibilities</b></p><p><b>Executive Support</b></p><ul><li>Manage and prioritize executive calendars, appointments, and high-level meetings</li><li>Coordinate domestic and international travel, including detailed itineraries</li><li>Prepare reports, presentations, and briefing materials</li><li>Handle confidential and sensitive information with the highest level of discretion</li><li>Anticipate executive needs and proactively solve problems</li></ul><p><b>Office Management</b></p><ul><li>Oversee daily office operations to maintain a polished, professional environment</li><li>Supervise and support administrative staff, ensuring efficiency and accountability</li><li>Manage office supplies, vendor relationships, and operational logistics</li><li>Assist in implementing systems to improve workflow and organization</li></ul><p><b>Communication &amp; Coordination</b></p><ul><li>Serve as the primary liaison between the CEO, clients, and internal teams</li><li>Draft, edit, and proofread high-level correspondence, emails, and documents</li><li>Coordinate internal communications and ensure alignment across departments</li></ul><p><b>Client Experience</b></p><ul><li>Provide exceptional, concierge-level service to clients and VIP guests</li><li>Address inquiries and concerns promptly and professionally</li><li>Collaborate with the client services team to maintain a luxury experience</li></ul><p><b>Compensation &amp; Benefits</b></p><ul><li><b>$24 - $28 per hour + performance-based bonuses</b></li><li><b>30&ndash;40 hours per week</b></li><li>Opportunities for growth within a rapidly expanding organization</li><li>Work in a high-end, professional environment</li></ul><p>Pay: $24.00 - $28.00 per hour</p><p>Work Location: In person</p>

Executive Administrator

Galapagos Federal Systems

<div>Overview:
<div><b>
Job Summary</b></div><div></div><div><br>
Galapagos Federal Systems LLC is seeking a highly capable and proactive professional to serve as an Executive Administrator III. This role offers the opportunity to support senior leadership within a fast-paced, mission-driven environment alongside a talented and collaborative team.</div><div></div><div><br>
The Executive Administrator III will provide direct support to the DAF Director&rsquo;s Actions Group, ensuring seamless executive operations. Responsibilities include managing office operations, coordinating high-level documentation and correspondence, facilitating communication across stakeholders, supporting administrative project execution, and ensuring effective coordination of staff activities and administrative actions.</div><div></div><div><b><br>
Key Responsibilities</b></div><div></div><div><br>
The Executive Administrator III will:</div><ul><li>
Manage classified and unclassified calendars, executive correspondence, and travel arrangements in support of senior leadership</li><li>
Prepare, track, route, and maintain action items, read-ahead packages, briefing materials, and other executive-level documentation</li><li>
Maintain document control, records management, and administrative filing systems in compliance with DoD and organizational standards</li><li>
Coordinate meeting logistics, conference room scheduling, visitor access requests (VARs), and facility-related administrative support</li><li>
Serve as a primary point of contact for administrative inquiries, internal staff coordination, and leadership support requirements</li><li>
Assist with task management, suspense tracking, and follow-up actions to ensure timely completion of leadership priorities</li><li>
Support day-to-day front office operations and provide responsive administrative support in a fast-paced, high-visibility environment
</li></ul>Requirements:
<div><b>
Skills and Experience</b></div><div></div><div><br>
The Executive Administrator III must have:</div><ul><li>
Active TS/SCI clearance required</li><li>
5+ years administrative support experience in a DoD or federal government environment</li><li>
Proficiency with MS Office Suite, classified networks (SIPR/JWICS), and electronic filing systems</li><li>
Experience with DoD travel systems (DTS), visitor processing, and security badging procedures</li><li>
Strong organizational, written, and verbal communication skills with the ability to manage multiple priorities effectively</li><li>
Demonstrated ability to handle sensitive information with discretion and maintain a high level of professionalism</li></ul><div>
Preferred:</div><ul><li>
Prior experience supporting AFSPC, Space Force, or DAF staff organizations</li><li>
Familiarity with special access program (SAP) administrative procedures</li><li>
Experience supporting SES or General Officer front offices</li></ul><div><b>
Education and Certifications</b></div><div></div><div><br>
The Executive Administrator III must have the following:</div><div></div><div><br>
Required</div><ul><li>
Bachelor&rsquo;s degree in business administration is preferred</li><li>
Experience in lieu of degree will be accepted</li></ul><div><b>
Benefits</b></div><br>
<div></div><ul><li>
Medical, dental, vision, disability, and life insurance</li><li>
Flexible Spending Accounts</li><li>
401(k)</li><li>
PTO</li><li>
Paid Parental Leave</li><li>
Tuition reimbursement</li><li>
Paid federal holidays</li></ul><div></div><div><b><br>
Security Clearance</b></div><div></div><div><br>
Must be a U.S. Citizen. A high-level Department of Defense active security clearance is/may be required. Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to government information.</div><div></div><div><b><br>
Physical Requirements</b></div><div></div><div><br>
Work may involve sitting or standing for extended periods of time and typing and reading from a computer screen. The candidate must have enough mobility, including bending, reaching, and kneeling, to complete daily duties in a prompt and efficient manner, and that may include lifting up to thirty pounds, as necessary.</div><div></div><div><b><br>
Company Summary</b></div><div></div><div><br>
Headquartered in Hawaii, Galapagos Federal Systems, LLC, is an SBA-Certified NHO-owned 8(a) Small Business specializing in global information technology solutions. We deliver professional services in IT Design &amp; Installation, Cybersecurity Engineering &amp; Support, Application Integration &amp; Development, Software &amp; Hardware Engineering, Network &amp; Systems Management, Information Systems Security, and Business Management Services.</div><div></div><div><br>
Leveraging over 30 years of providing IT services to the federal &amp; commercial market with projects found around the world, our team has innovative expertise in the development of a wide range of technological solutions. Galapagos Federal Systems, LLC is an equal opportunity employer.</div><div></div><div><br>
Our service commitment is simple - &quot;Quality IT Solutions... On Time &amp; On Budget.&quot;</div><div></div><div><b><br>
Company Employment Statement</b></div><div></div><div><br>
Galapagos Federal Systems, LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing as positions, functions, and qualifications may vary depending on business needs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</div><div></div><div><br>
Galapagos Federal Systems, LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.</div>
Posted Salary Range: USD $120,000.00 - USD $130,000.00 /Yr.</div>

Executive Administrator III

Clowns.com

<p><b>Are you looking for more than just a job&mdash;somewhere you can build a long-term career and grow into leadership?</b></p><p>We&rsquo;re hiring an <b>Executive Administrator</b> who thrives in a fast-paced environment, communicates clearly, solves problems proactively, and takes ownership of outcomes. This role is ideal for someone who wants to <b>develop into a senior operations or executive management over time</b>.</p><p>Whether you already have HR experience or are looking to grow into it, we will <b>train and mentor the right candidate</b>.</p><p><b>Why Join Us?</b></p><p>First Entertainment has been in business for over 15 years, with established operations in New York and expansion into Deerfield Beach, Florida. We are entering a <b>high-growth phase</b>, building the infrastructure and leadership team that will support our next stage.</p><p>When you join us, you&rsquo;re not just filling a role&mdash;you&rsquo;re stepping into a company where:</p><ul><li><b>Growth is intentional</b> &ndash; we promote from within and develop leaders</li><li><b>Your role expands with performance</b> &ndash; high performers take on more responsibility quickly</li><li><b>You gain exposure to leadership decisions</b> &ndash; work directly with executives and operations</li><li><b>You build real business skills</b> &ndash; HR, operations, recruiting, and team management</li></ul><p>This position can evolve into roles such as:</p><ul><li>Senior Executive Administrator</li><li>HR Manager / People Operations</li><li>Operations Manager</li></ul><p><b>Responsibilities</b></p><p>You will play a central role in supporting leadership, building systems, and helping scale the team:</p><ul><li>Manage recruiting processes: post job ads, screen applicants, schedule interviews, and assist in hiring decisions</li><li>Maintain and track applicant pipelines and hiring metrics</li><li>Support onboarding, training coordination, and performance tracking</li><li>Oversee vendor relationships and handle procurement needs</li><li>Communicate with team members via phone, chat, and email</li><li>Assist with HR functions, including payroll adjustments, benefits, and employee records</li><li>Ensure compliance with company policies and maintain accurate records</li><li>Address employee questions and support a positive workplace culture</li><li>Help compile HR metrics and prepare reports for leadership</li></ul><p><b>What We&rsquo;re Looking For</b></p><ul><li>Experience in administration, office management, HR, or similar roles</li><li>Strong organizational skills and ability to manage multiple priorities</li><li>Excellent written and verbal communication</li><li>Detail-oriented with strong problem-solving ability</li><li>Comfortable with Google Workspace (Docs, Sheets, etc.) and general computer use</li><li>Self-motivated, reliable, and results-driven</li></ul><p><b>Education &amp; Experience</b></p><ul><li>2+ years of administrative experience required</li><li>Degree in Business Administration, Human Resources, or related field preferred (not required)</li></ul><p><b>Job Details</b></p><ul><li><b>Pay:</b> $23 &ndash; $30 per hour (based on experience)</li><li><b>Type:</b> Full-time, In-person</li><li><b>Schedule:</b> Monday to Friday</li></ul><p><b>Benefits include:</b></p><ul><li>401(k)</li><li>Health, Dental, and Vision Insurance</li><li>Paid Personal, Sick, and Vacation Days</li><li>Quarterly and Year-End Bonuses</li></ul><p>Pay: $23.00 - $30.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Centex Office Pros

<p><b>Executive Operations Administrator</b></p><p>Clark Commercial Inc D/B/A Centex Office Pros</p><p>Full-Time | M&ndash;F<br/>Reports to: Company Vice President of Operations</p><ul><li>This role supports ownership by organizing work, maintaining task flow, and ensuring execution across operations, finance, and communication.</li><li>The Candidate will operate between dual leadership styles, translate direction into action, and maintain control of information, documentation, and follow-through.</li></ul><p><b>Core Function</b></p><ul><li>Capture tasks from calls, texts, and meetings.</li><li>Convert them into structured, actionable items.</li><li>Track progress and ensure completion without follow-up from leadership.</li><li>Organize and maintain documents, files, and communication.</li><li>Draft clear, professional output from rough or incomplete input.</li><li>Support operational flow by keeping priorities aligned and work moving.<b>Work Environment</b></li><li>Operate in a fast-paced environment with shifting priorities.</li><li>Receive direction that may be direct, incomplete, or time-sensitive.Clarify quickly, execute, and adjust as needed.</li><li>Maintain consistency, structure, and control without requiring constant supervision.</li></ul><p><b>Requirements</b></p><ul><li>Strong computer proficiency</li><li>Google Workspace (Drive, Docs, Sheets, Chat)</li><li>Microsoft Office Suite</li><li>Adobe Acrobat Pro</li><li>Canva</li><li>Familiarity with:</li><li>Apple / iOS / Mac environment</li><li>QuickBooks (reporting, data entry)</li><li>Timekeeping / field systems (ExakTime or similar)</li><li>Reliable transportation</li><li>Ability to pass background check</li><li>Credit review required (used as a behavioral metric, not a disqualifier)</li></ul><p><b>Professional Standard</b></p><ul><li>Communicate clearly, concisely, and in structured format when required.</li><li>Demonstrate execution ability through written responses and organization of information.</li><li>AI is a tool, not a replacement for original thought, discernment, and Judgement.</li></ul><p><b>Keys to Success</b></p><p>Ability to follow instructions, and processes <i><b>before</b></i> recreating or offering improvements.</p><p>Ability to organize and triage tasks into time relevant execution</p><p>Ability to prove competency with skillsets, experience, or references provided in resume.</p><p><b>Development</b></p><p>Training will be provided through courses, workshops, or independent study.</p><p>Reimbursement or tuition assistance available upon completion of approved training.</p><p><b>Additional Considerations</b></p><p>Proficient at conducting open-source research on companies, individuals, and networks as needed.</p><p>Gather, organize, and present information in usable formats to support leadership decision-making.</p><p>Calm under what feels like chaos, and focused on achieving positive outcomes</p><p><b>Application Instruction</b></p><p>Submit your application in a two page memo maximum. I'f I cant make a ma decision on you in 2 min, it too long.<br/>I'm looking for:</p><ul><li>Organization of thought</li><li>Clarity of communication</li><li>Ability to structure information</li><li>Ability to conduct analysis on position fit, applicable skillsets and any training/skills needed to be successful.</li></ul><p>Must include:</p><ul><li>Name</li><li>Proof of qualifications and background relevant to position requirements</li><li>Current email, contact information, and current place of employment (this will be kept strictly confidential).</li><li>Current Salary or Wage</li></ul><p><b>RESUMES</b> and <b>REFERENCES</b> will be requested <b>after</b> application is reviewed.</p><p>Pay: $34,000.00 - $52,000.00 per year</p><p>Benefits:</p><ul><li>Employee assistance program</li><li>Paid time off</li><li>Professional development assistance</li><li>Tuition reimbursement</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Executive administrative support: 3 years (Required)</li><li>Google Workspace: 2 years (Required)</li><li>Microsoft Office: 2 years (Required)</li><li>QuickBooks: 1 year (Required)</li></ul><p>Location:</p><ul><li>Belton, TX 76513 (Preferred)</li></ul><p>Shift availability:</p><ul><li>Day Shift (Required)</li></ul><p>Ability to Commute:</p><ul><li>Belton, TX 76513 (Required)</li></ul><p>Work Location: In person</p>

Executive Operations Admininstrator

GIFT BOX QA

<p><b>Title:</b> Operations Executive - Immigration Services</p><p><b>Company</b>: Hawkeye Consultancy &amp; Services</p><p><b>Position Type</b>: Full-time</p><p><b>About Us:</b></p><p>Hawkeye Consultancy &amp; Services is a leading provider of immigration assistance services, dedicated to assisting individuals and businesses navigate the complexities of immigration processes efficiently. We specialize in various immigration assistance services, including work permit processing, visit visa facilitation, residency applications, and more. Our team is committed to providing personalized assistance and expert guidance to all our clients, ensuring a smooth and hassle-free experience.</p><p><b>Job Description:</b></p><p>We are seeking a dynamic and detail-oriented Operations Executive to join our team and oversee the immigration, work permit and visit visa processing operations. The ideal candidate will have a strong understanding of immigration procedures, excellent organizational skills, and the ability to manage multiple tasks simultaneously. As an Operations Executive, you will play a pivotal role in ensuring the timely and accurate processing of files and documents.</p><p><b>Responsibilities:</b></p><p>- Manage the end-to-end process of work permit applications and visit visa applications, ensuring compliance with relevant regulations and guidelines.</p><p>- Liaise with government authorities, embassies, and other relevant stakeholders to facilitate the timely processing of immigration documents.</p><p>- Provide guidance and assistance to clients regarding documentation requirements, application procedures, and timelines.</p><p>- Maintain accurate records of all immigration-related activities and documentation.</p><p>- Stay updated on changes to immigration laws, policies, and procedures, and communicate relevant updates to the team.</p><p>- Collaborate with internal teams to streamline processes and improve efficiency in immigration operations.</p><p>- Handle inquiries and resolve issues related to work permits and visit visas promptly and professionally.</p><p><b>Requirements:</b></p><p>- Bachelor's degree in a relevant field.</p><p>- Previous experience in immigration services or related field preferred.</p><p>- Strong knowledge of work permit processes, visit visa procedures, and immigration regulations.</p><p>- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.</p><p>- Exceptional attention to detail and accuracy in document processing.</p><p>- Excellent communication and interpersonal skills.</p><p>- Ability to work independently and collaboratively in a fast-paced environment.</p><p>- Proficiency in Microsoft Office suite and other relevant software applications.</p><p>- Fluency in English is a must.</p><p>Join our team and be part of a dynamic and rewarding work environment where your contributions make a real difference in people's lives. If you are passionate about immigration services and thrive in a challenging role, we want to hear from you. Apply now with your resume and cover letter outlining your relevant experience and why you are the ideal candidate for this position.</p><p>Job Type: Full-time</p><p>Pay: QAR2,000.00 - QAR3,000.00 per month</p>

Operations Executive - Immigration Services

The Holding Group of Companies

<p>We are seeking a highly organized, proactive, and professional Executive Secretary to provide high-level administrative support to senior management. The ideal candidate will be detail-oriented, discreet, and capable of managing multiple priorities in a fast-paced corporate environment.</p><p><b>Key Responsibilities</b></p><ul><li>Provide comprehensive administrative and secretarial support to executives and senior leadership</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, edit, and format reports, presentations, and correspondence</li><li>Handle confidential documents and maintain organized filing systems</li><li>Coordinate travel arrangements, including flights, accommodations, and itineraries</li><li>Act as a liaison between executives and internal/external stakeholders</li><li>Organize meetings, take minutes, and follow up on action items</li><li>Screen and direct phone calls and emails professionally</li><li>Maintain office supplies and ensure smooth day-to-day office operations</li><li>Assist in special projects and perform other administrative duties as assigned</li></ul><p><b>Requirements</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration or related field preferred</li><li>Proven experience as an Executive Secretary, Executive Assistant, or similar role</li><li>Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>Excellent written and verbal communication skills in English (Arabic is a plus)</li><li>Exceptional organizational and time-management skills</li><li>Ability to handle sensitive information with confidentiality and professionalism</li><li>Strong multitasking and problem-solving abilities</li><li>Professional demeanor and interpersonal skills</li></ul><p><b>Preferred Qualifications</b></p><ul><li>Experience working in a corporate or multinational environment</li><li>Knowledge of office management systems and procedures</li><li>Familiarity with business correspondence and report writing</li></ul><p>Job Type: Full-time</p><p>Pay: QAR5,000.00 - QAR6,000.00 per month</p><p>Work Location: In person</p>

execcutive secretary

Zones IT Solutions

<div>
 <strong>
  Description
  <br/>
  <br/>
 </strong>
 Company Overview:
 <br/>
 <br/>
 When it comes to IT solution providers, there are a lot of choices. But when it comes to providers with innovative and differentiating end-to-end service offerings, there&rsquo;s really only one: Zones &ndash; First Choice for IT.TM
 <br/>
 <br/>
 Zones is a Global Solution Provider of end-to-end IT solutions with an unmatched supply chain. Positioned to be the IT partner you need, Zones, a Minority Business Enterprise (MBE) in business for over 35 years, specializes in Digital Workplace, Cloud &amp; Data Center, Networking, Security, and Managed/Professional/Staffing services. Operating in more than 120 countries, leveraging a robust portfolio, and utilizing the highest certification levels from key partners, including Microsoft, Apple, Cisco, Lenovo, Adobe, and more, Zones has mastered the science of building digital infrastructures that change the way business does business ensuring whatever they need, they can Consider IT Done. Follow Zones, LLC on Twitter @Zones, and LinkedIn and Facebook.
 <br/>
 <br/>
 <strong>
  Position Overview
  <br/>
  <br/>
 </strong>
 We are seeking a proactive and organized Admin Executive to join our team. The ideal candidate will have significant experience in handling administrative tasks, implementing procurement strategies, managing vendor relationships, and ensuring smooth coordination of events. The role requires a strong attention to detail, excellent negotiation skills, familiarity and comfort in using ERP systems and Microsoft Office.
 <br/>
 <br/>
 <strong>
  What You&rsquo;ll Do As The Administration Executive
  <br/>
  <br/>
 </strong>
 Employees employed in the role of Administration Executive shall be required to apply their independent mind and demonstrate intellectual abilities in their decision-making.
 <br/>
 <br/>
 The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not intended to be a comprehensive list of the duties and responsibilities of the position, and the duties and responsibilities may change without notice.
 <br/>
 <br/>
 <strong>
  Administrative Support
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Oversee day-to-day administrative operations and provide support to the Admin Manager.
  </li>
  <li>
   Maintain accurate documentation of office supplies, facilities, f ixed assets and other administrative records.
  </li>
  <li>
   Coordinate with internal departments to ensure all admin-related requests are handled promptly and efficiently.
  </li>
  <li>
   Procurement and Vendor Management:
  </li>
  <li>
   Implement procurement strategies to optimize cost, quality, and timely delivery of goods and services.
  </li>
  <li>
   Maintain updated records of orders, delivery schedules, and vendor details.
  </li>
  <li>
   Establish and maintain strong relationships with vendors and service providers.
  </li>
  <li>
   Negotiate prices, contracts, and terms with vendors to achieve the best value for the organization.
  </li>
  <li>
   Inventory and Asset Management:
  </li>
  <li>
   Oversee inventory control and ensure accurate tracking of all office supplies and equipment.
  </li>
  <li>
   Implement best practices for inventory management, including periodic audits and reordering of assets and supplies.
  </li>
  <li>
   Ensure proper documentation and upkeep of fixed asset records.
  </li>
  <li>
   Event Coordination:
  </li>
  <li>
   Coordinate, and execute events of various nature, whether indoor or outdoor, such as team-building activities, corporate meetings, and other organizational events.
  </li>
  <li>
   Liaise with vendors, venues, and internal teams to ensure all event requirements are met.
  </li>
  <li>
   Manage event logistics, including budgeting, scheduling, and post -event evaluation.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What You Will Bring To The Team
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree in business administration, Management, or a related field.
  </li>
  <li>
   Minimum of 5-8 years of experience in administration, procurement or event management.
  </li>
  <li>
   Strong organizational and multitasking abilities.
  </li>
  <li>
   Excellent communication and negotiation skills.
  </li>
  <li>
   Knowledge and prior experience of bookkeeping is a plus.
  </li>
  <li>
   Proficiency in MS Office and familiarity with ERP systems.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Zones Offers a Comprehensive Benefits Package
  <br/>
  <br/>
 </strong>
 At Zones, we are committed to fostering an inclusive and diverse workplace where every team member is valued and supported. We offer life insurance, optional health insurance, EOBI, and a voluntary pension scheme in line with Company policy. Employees also enjoy additional perks such as Complimentary meals, and access to our in-house gym.
 <br/>
 <br/>
 We take pride in being an equal opportunity employer and remain dedicated to maintaining a workplace free from discrimination of any kind. If you are passionate about driving innovation in IT, sales, engineering, or operations, Zones provides a dynamic and collaborative environment to help you grow your career.
 <br/>
 <br/>
 All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, or pregnancy.
 <br/>
 <br/>
 Job timings: Rotational Shifts
 <br/>
 <br/>
</div>


Administration Executive

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10000 executive services administrator jobs Near Me

Executive Administrator

Executive Administrator III

Executive Administrator

Executive Operations Admininstrator

Operations Executive - Immigration Services

execcutive secretary

Administration Executive