executive services administrator

USPI Saint Louis Regional Office (09008)

<b> United Surgical Partners International </b>, the country's largest ASC platform, is currently seeking a <b>SWAT (float pool) Administrator</b> to cover states in the <b>Midwest</b>.<br><br> The ideal candidate for this role will be an experienced Ambulatory Surgery Center (ASC) Administrator. <br><br> <b>Job Summary</b> <ul> <li> Responsible for directing, coordinating, and controlling all aspects of the operating functions, processes, and staff of the facility while demonstrating the primary goal of efficiently providing surgical services that exceed customer expectations and improve clinical and financial operations. </li> </ul> <b>Responsibilities and Expectations</b> <ul> <li> The daily operation of the facility. </li> <li> Serving, along with any committee appointed for the purpose, as a liaison between the Governing Board, the Medical Staff, and all departments of the facility. </li> <li> Reporting the pertinent activities concerning the facility to the Governing Board at regular intervals. </li> <li> Appointing a person responsible for the facility in the absence of the Administrator. </li> <li> Planning for the services provided by the facility and the operation of the facility. </li> <li> Overall management of the Partnership as outlined in the Operating or Limited Partnership Agreement as applicable. </li> <li> Lead discussion/presentation during Monthly Operations Review call with USPI's Home Office team. </li> <li>Up to <b>25% travel</b> required. Selected candidates will be required to pass a Motor Vehicle Record check. </li> </ul> <b>Business Operations</b> <ul> <li> Deploy, monitor, and ensure that USPI's EDGETM is the foundation of the facility's operational processes and appropriately integrated within the facility's QPI program. </li> <li> Ensure compliance with USPI's policies and procedures as related to internal controls. </li> <li> Develop, monitor, and control the staffing needs, operations budget, and capital budget. </li> <li> Develop, monitor, and control the purchasing plan to stay within the proposed budget and maintain compliance with group purchasing initiatives. </li> <li> Ensure compliance with government regulatory agencies and accrediting bodies. </li> <li> Negotiate and control all external contracts, such as those with physicians, ancillary services, plant maintenance, and purchasing agreements. </li> <li> Establish pricing for procedures based on cost analysis and local market standards. </li> <li> Foster positive work relationships among all departments of the facility and act as liaison between UPSI's Home Office and all staff at the facility. </li> <li> Develop and ensure compliance with appropriate departmental policy and procedure manuals for use by the staff. </li> <li> Closely monitor variations in the financial performance of the facility to avoid cash flow problems. </li> </ul> <b>Personnel Administration </b> <ul> <li> Hold monthly staff meetings outlining goals and priorities of the facility. </li> <li> Manage exempt and non-exempt employees in accordance with the facility policies utilizing sound principles of practice and fairness. </li> <li> Review employee performance as evaluated by their respective managers, ensuring that reviews occur as scheduled or at least annually for each employee. </li> <li> Review and approve the disciplinary action and/or discharge of employees. </li> <li> Evaluate management performance and other staff as designated. </li> <li> Approve the addition or deletion of positions as well as approve applicants for employment in new or vacant positions. </li> </ul> <ul> <li> Develop employee productivity analysis, utilizing USPI's Staff Tracker, and assure efficiency of staff levels through increases or reductions in the work force as necessitated by changes in surgical case volume. </li> <li> Implements a program of job-based orientation, training, and ongoing evaluation for all employees. </li> <li> Manage all employee files and records. </li> <li> Provide educational opportunities for professional staff development. Promote the implementation of positive customer relations by the employees and physicians. </li> </ul> <b>Clinical Services</b> <ul> <li> Ensure that the surgical programs and clinical services are in compliance with the respective components of regulatory body and accrediting body standards. Work in conjunction with the Medical Director and Medical Executive Committee in the evaluation and development of existing and new surgical services at the facility. </li> <li> Manage the clinical departments of nursing, central supply, medical records, and housekeeping, and supervise the contracted services of laboratory, radiology, pharmaceuticals, laundry, and biomedical engineering. </li> <li> Monitor the adequate function of surgical equipment and patient care equipment through contracted services and follow-up on repairs. </li> <li> Develop and implement a sales/marketing plan and lead the facility's sales team in accordance with USPI's Sales Plan and the business plan for the facility. </li> <li> Identify and develop new services defined as appropriate for ambulatory surgery centers. </li> <li> Foster positive public relations, marketing, and planning. </li> </ul> <b>Quality Improvement </b> <ul> <li> Develop, evaluate, and promote implementation of a continuous quality improvement program. </li> <li> Administer the infection control program and medical staff review of the quality improvement program. </li> <li> Identify and correct quality care issues. </li> <li>Develop statistical indicators to use in evaluating the overall operations and quality of care provided.</li> <li>Serve as a member of the Quality Improvement Committee.</li> </ul> <b>Medical Staff Relationships </b> <ul> <li> Process the credentialing of practitioners of the facility. </li> <li> Collaborate with the Medical Director in the review and revision of the Medical Staff Bylaws and Rules and Regulations on a biannual basis. </li> <li> Collaborate with the Medical Director and serve as a liaison in problem areas with the medical staff. Promote positive relationships between employees and practitioners. </li> <li> Develop a system whereby physician's needs and their patients' needs are defined in order to determine the proper mix of services and efficiencies. </li> </ul> <b>Administrative Representative</b> <ul> <li> Attend corporate administrative meetings representing the facility. </li> <li> Act in accordance with the vision, mission, and business philosophy of the facility. </li> <li> Maintain membership in professional associations relevant to ambulatory surgery facilities and healthcare administration. </li> <li> Stay current in changes in the healthcare environment, such as reimbursement, legislative issues and business law, and act accordingly in the best interest of the corporation. </li> </ul> <b>Personal Development and Professionalism</b> <ul> <li> Identify areas that require additional reinforcement through education, consultation, or practicum. </li> <li> Attend all mandatory in-services and meetings. </li> <li> Follow the facility's professional conduct and dress code policy. </li> <li> Maintain patient, physician, and employee privacy and confidentiality per policy. </li> <li> Communicate effectively and courteously with visitors, physicians and their office staff, patients, and employees. </li> </ul> <b>Criteria for Evaluation</b> <ul> <li> Patient/family/physician/employee feedback </li> <li> Annual Goals </li> </ul> <br><br><b>Required Experience:</b><br> <b>Qualifications </b> <ul> <li> Bachelor's degree or equivalent work experience. </li> <li> Minimum three years of experience in an Ambulatory Surgery Center (ASC) Administrator position. </li> <li> Good command of the English language, both verbal and written. </li> <li> Ability to work well with physicians, employees, patients, and others. </li> <li> The Governing Board may determine other qualifications as seen fit. </li> </ul> <b>Working Conditions and Physical Requirements</b> <ul> <li> Mobility to move about the facility to supervise employees and activities. </li> <li> Office environment typical, but frequent exposures to patient care areas. </li> </ul> <b> Travel: Frequent - Must be willing to travel to serve as Administrator within assigned region, as well as outlying regions based on need. This may include company provided temporary housing based on location. </b> <br><br> <em> USPI complies with federal, state, and/or local laws regarding mandatory vaccination of its workforce. If you are offered this position and must be vaccinated under any applicable law, you will be required to show proof of full vaccination or obtain an approval of a religious or medical exemption prior to your start date. If you receive an exemption from the vaccination requirement, you will be required to submit to regular testing in accordance with the law. </em> <br><br> Employment practices will not be influenced or affected by an applicant's or employee's race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Tenet will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship.<br><br>

SWAT Administrator

Microsoft

<div><b>Overview</b><br>
<div><div>
The <b>Office of Applied Research (OAR)</b>, part of the Experiences + Devices (E+D) organization and housed within Collaborative Apps and Platforms (CAP), drives applied research across CAP and E+D. It does so by partnering with product groups, fostering the broader E+D research community, and linking E+D&rsquo;s research programs to work in Microsoft Research and the academic community. The Chief Scientist and Corporate Vice President (CVP) of OAR is hiring an <b>Executive Business Administrator</b>.</div><p>
As an Executive Business Administrator, you will support the team through executive communication, prioritization, and operational excellence, as well as a high degree of integrity and confidentiality. You will support the Chief Scientist and a broader team of researchers and technical advisors in OAR.</p><p>
Microsoft&rsquo;s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.</p></div><b><br>
Responsibilities</b><br>
<div><ul><li><b>
Calendar &amp; Meeting Management:</b> Strategically manage executive calendars, prioritize meetings, and coordinate logistics to support business needs.</li><li><b>
Cross-Functional Communication:</b> Act as a liaison between executives, teams, and external partners; share information and best practices to drive efficiency.</li><li><b>
Leadership &amp; Mentorship:</b> Lead by example, mentor Business Support professionals, and contribute to discipline growth and team culture.</li><li><b>
Event Planning:</b> Manage and execute events end-to-end, ensuring alignment with business goals and demonstrating executive presence.</li><li><b>
Project Management:</b> Oversee complex projects, streamline processes, and ensure operational excellence across business groups.</li><li><b>
Resource &amp; Expense Management:</b> Own expense tracking, budget planning, and compliance with financial policies; manage supplies and vendor relationships.</li><li><b>
Rhythm of Business (ROB):</b> Partner with leadership to build and maintain ROB cadence, ensuring alignment and communication across teams.</li><li><b>
Space Planning:</b> Oversee office space management, including moves, restacks, and future planning based on organizational needs.</li><li><b>
T</b><b>eam Support &amp; Recruitment:</b> Drive headcount management, recruitment, onboarding/offboarding, and team experience initiatives.</li><li><b>
Travel Coordination:</b> Manage executive travel logistics, itineraries, and compliance with travel policies for domestic and international trips.</li></ul></div><br>
<b>
Qualifications</b><p><b><br>
Required Qualifications:</b></p><div><ul><li>
7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.</li></ul></div><div>
</div><div><b>
Preferred Qualifications:</b><ul><li>
Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)<ul><li>
OR equivalent experience.</li></ul></li><li>
4+ years experience serving as mentor or direct/indirect (e.g., team leader) supervisor to others.</li><li>
5+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).</li></ul></div><br>
<br>
<br>
<p>Business Support ATR-E - The typical base pay range for this role across the U.S. is USD $32.84 - $66.30 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $44.81 - $72.69 per hour.
</p><p></p><p>Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here:<br>
https://careers.microsoft.com/us/en/us-corporate-pay</p><p><br>
This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.</p><p></p><p><br>
Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process<b>.</b></p></div>

Executive Business Administrator

Confidential

<div>
 <p>
  <strong>
   Location:
  </strong>
  Abu Dhabi, UAE
 </p>
 <p>
  <strong>
   Experience Required:
  </strong>
  Minimum 3 years
 </p>
 <p>
  <strong>
   Employment Type:
  </strong>
  Full-time
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are seeking a highly organized and proactive
  <strong>
   Executive Administrator
  </strong>
  to provide comprehensive administrative and coordination support to a senior leadership office. The ideal candidate will demonstrate strong communication skills, excellent attention to detail, and the ability to manage multiple priorities in a structured and fast-paced environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <strong>
   Administrative &amp; Office Support
  </strong>
 </p>
 <ul>
  <li>
   Provide day-to-day administrative support to the leadership office, ensuring smooth workflow and well-organized operations.
  </li>
  <li>
   Manage clerical functions, reception duties, and essential record keeping.
  </li>
 </ul>
 <p>
  <strong>
   Communication &amp; Correspondence
  </strong>
 </p>
 <ul>
  <li>
   Prepare, draft, and edit official letters, memos, and correspondence.
  </li>
  <li>
   Coordinate with internal departments and external stakeholders to ensure timely and accurate communication.
  </li>
  <li>
   Receive messages, handle incoming/outgoing mail, and maintain an organized filing system for easy accessibility.
  </li>
 </ul>
 <p>
  <strong>
   Scheduling &amp; Coordination
  </strong>
 </p>
 <ul>
  <li>
   Organize and maintain the manager&rsquo;s agenda and meeting calendar.
  </li>
  <li>
   Coordinate meetings, logistics, and conference room bookings to ensure efficient time management and avoid scheduling conflicts.
  </li>
  <li>
   Greet and assist visitors; answer and route telephone calls professionally.
  </li>
 </ul>
 <p>
  <strong>
   Documentation &amp; Reporting
  </strong>
 </p>
 <ul>
  <li>
   Assist in preparing presentations, reports, charts, and other documentation as required.
  </li>
  <li>
   Record, write, and distribute meeting minutes.
  </li>
 </ul>
 <p>
  <strong>
   Team Collaboration &amp; Professional Development
  </strong>
 </p>
 <ul>
  <li>
   Collaborate with internal teams to support seamless departmental operations and foster a culture of integration.
  </li>
  <li>
   Engage in ongoing professional development to enhance skills and support organizational growth.
  </li>
  <li>
   Perform any additional tasks assigned by the line manager in support of sector activities.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements
  </strong>
 </p>
 <ul>
  <li>
   UAE Nationals Only (with valid Family Book)
  </li>
  <li>
   Minimum 3 years of relevant administrative experience
  </li>
  <li>
   Strong written and verbal communication skills in English and Arabic
  </li>
  <li>
   High level of professionalism, confidentiality, and organizational skills
  </li>
  <li>
   Proficiency in MS Office (Word, Excel, PowerPoint)
  </li>
  <li>
   Ability to handle multiple tasks with accuracy and attention to detail
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Administrator

Arcadis

<div>
 Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.
 <br/>
 <br/>
 We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world&rsquo;s most complex challenges and deliver more impact together.
 <br/>
 <br/>
 <strong>
  Role description:
  <br/>
  <br/>
 </strong>
 We are looking for a dependable and detail-oriented Executive Administrator to support leaders and provide administrative assistance to the broader team. This role combines executive support with team coordination, inbox and calendar management, tracker maintenance, and preparation of reports and documentation. The ideal candidate is proactive, organized, and able to manage multiple priorities efficiently.
 <br/>
 <br/>
 <strong>
  Role accountabilities:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide comprehensive administrative support to assigned leaders, including calendar management, scheduling meetings, and coordinating with internal and external stakeholders.
  </li>
  <li>
   Monitor and manage shared inboxes, flagging priority items, responding where appropriate, and ensuring timely follow-ups.
  </li>
  <li>
   Prepare and format reports, presentations, and documents in line with company standards; assist with data entry and basic analysis in Excel.
  </li>
  <li>
   Maintain and update team trackers, dashboards, and documentation to support project tracking and business reporting.
  </li>
  <li>
   Organize and manage documents and resources using SharePoint or other internal systems, ensuring accuracy and accessibility.
  </li>
  <li>
   Support meeting coordination including agenda creation, minutes, follow-ups, and action tracking.
  </li>
  <li>
   Assist with the coordination of team activities, stakeholder meetings, engagement events, and onboarding logistics.
  </li>
  <li>
   Raise purchase orders and support documentation for finance and procurement processes as needed.
  </li>
  <li>
   Provide general administrative support to the broader team and contribute to the smooth execution of day-to-day operations.
  </li>
  <li>
   Complete any other administrative tasks as assigned by leadership.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications &amp; Experience:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Strong communication and interpersonal skills
  </li>
  <li>
   Excellent organizational and multitasking abilities
  </li>
  <li>
   Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word); experience with SharePoint is an advantage
  </li>
  <li>
   High level of discretion and professionalism when handling sensitive information
  </li>
  <li>
   Ability to work independently, manage time effectively, and adapt to changing priorities
   <br/>
   <br/>
  </li>
 </ul>
 Why Arcadis?
 <br/>
 <br/>
 We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It&rsquo;s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.
 <br/>
 <br/>
 You&rsquo;ll do meaningful work, and no matter what role, you&rsquo;ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.
 <br/>
 <br/>
 Together, we can create a lasting legacy.
 <br/>
 <br/>
 Join Arcadis. Create a Legacy.
 <br/>
 <br/>
 Our Commitment to Equality, Diversity, Inclusion &amp; Belonging
 <br/>
 <br/>
 We want you to be able to bring your best self to work every day which is why equality and inclusion is at the forefront of all our activities. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity employer; women, minorities, and people with disabilities are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, caste, creed, colour, religion, sex, age, disability, marital status, sexual orientation, and gender identity.
 <br/>
 <br/>
</div>


Executive Administration

New York City Department of Housing Preservation & Development

<p></p><div><div><div><div><div><div><h1 class="jobSectionHeader"><b>Executive Agency Counsel
</b></h1></div><div><div><div><div><ul><li>HOUSING PRESERVATION &amp; DVLPMNT
</li></ul></div></div><div><div>Posted On: 12/16/2025
</div></div><div><div><ul><li>Full-Time
</li></ul></div></div><div><div><div>Location
</div><div>NYC-ALL BOROS</div>
</div></div></div><div><div><div><ul><li>No Exam Required
</li></ul></div></div><div><div><div><div>Department
</div><div>Contracts &amp; Real Estate Divisi</div>
</div></div></div><p></p><div><div><div>Salary Range:</div>
<div>$120,000.00 &ndash; $130,000.00</div>
</div></div></div></div><div><div><p><b>Save</b></p>
</div></div></div></div></div></div><div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<div><div><div>About the Agency:<br>
<br>
The New York City Department of Housing Preservation and Development (HPD) is the nation&rsquo;s largest municipal housing preservation and development agency. Its mission is to promote quality housing and diverse, thriving neighborhoods for New Yorkers through loan and development programs for new affordable housing, preservation of the affordability of the existing housing stock, enforcement of housing quality standards, and educational programs for tenants and building owners.<br>
<br>
Your Team:<br>
<br>
Within HPD&rsquo;s Office of Legal Affairs (OLA&rsquo;s), the Contracts and Real Estate Division (CRED) handles, among other things, all of HPD&rsquo;s legal work related to real estate development, land-use planning, and asset management. The division&rsquo;s primary responsibility is to provide legal services to the agency&rsquo;s affordable housing development programs, including by advising on real estate financings, sales and leases of City-owned property, and affordable housing regulatory agreements, and by closing the agency&rsquo;s real estate transactions. The division is also responsible for advising on planning, pre-development, and asset management matters and affordable housing development policy and program design and implementation<br>
<br>
Your Impact:<br>
<br>
You will be part of a team of talented attorneys and support staff who provide critical legal services to the agency as it executes the City&rsquo;s ambitious affordable housing plan.<br>
<br>
Your Role:<br>
<br>
Your role will be to provide legal services to the agency&rsquo;s affordable housing development programs and associated offices on related matters. This position will primarily provide legal services for the Universal Affordability Preference program, created by the recent City of Yes for Housing Opportunity zoning text amendments, as well as the Mandatory Inclusionary Housing and Voluntary Inclusionary Housing programs. The position may also involve providing legal services to the agency&rsquo;s planning and predevelopment division regarding land use and zoning matters.<br>
<br>
Your Responsibilities:<br>
<br>
<ul><li>Support the agency&rsquo;s development programs by providing legal services to the agency&rsquo;s affordable housing development programs.</li></ul><br>
<ul><li>Perform closings of construction and permanent financings, dispositions of City-owned property, and affordable housing regulatory agreements.</li></ul><br>
<ul><li>Prepare and review complex legal documents related to real estate transactions and governmental approvals.</li></ul><br>
<ul><li>Analyze federal, state, and local statutes and regulations.</li></ul><br>
<ul><li>Handle other complex legal issues pertaining to the implementation of affordable housing programs.</li></ul><br>
<ul><li>Negotiate difficult and complex issues, transactions, and documents.</li></ul><br>
<ul><li>Work collaboratively with agency colleagues and partners.</li></ul><br>
Preferred skills<br>
<br>
<ul><li>Experience in a transactional real estate practice</li></ul><br>
<ul><li>Experience with New York City zoning and land use</li></ul><br>
<ul><li>Familiarity with State and City laws and rules relating to affordable housing creation and preservation, including, for example, statutory loan authorities under the Private Housing Finance Law and General Municipal Law, rent stabilization and the Rent Stabilization Code, and New York City zoning and land use laws and regulations</li></ul><br>
<ul><li>Familiarity with federal, state, and local affordable housing subsidy programs and policy</li></ul><br>
<ul><li>Excellent writing, legal research, and analytical skills</li></ul><br>
<ul><li>Experience managing and supervising attorneys and other professionals</li></ul><br>
<ul><li>Ability to draft legislation and rules</li></ul><br>
<ul><li>Ability to review and analyze proposed legislation and rules</li></ul><br>
<ul><li>Ability to liaise with litigation counsel to protect agency programs and processes</li></ul><br>
<ul><li>Excellent interpersonal and communication skills</li></ul><br>
EXECUTIVE AGENCY COUNSEL - 95005</div><p><b><br>
Minimum Qualifications</b></p><p><br>
Admission to the New York State Bar; and four years of recent full-time responsible, relevant, satisfactory legal experience subsequent to admission to any bar, eighteen months of which must have been in the supervision of other attorneys, in an administrative, managerial or executive capacity, or performing highly complex and significant legal work.
<br>
<br>
Incumbents must remain Members of the New York State Bar in good standing for the duration of this employment.</p><p><b><br>
Public Service Loan Forgiveness</b></p><br>
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education&rsquo;s website at https://studentaid.gov/pslf/.<br>
<p><b>
Residency Requirement</b></p><br>
New York City Residency is not required for this position<br>
<p><b>
Additional Information</b></p><div></div><p><br>
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.</p></div>
</div><div><div><p><b>
</b></p><p><b>Save</b></p>
</div></div></div></div><div><div><div><div><div><div><div>Job ID
</div><div>761720</div>
</div></div><div><div><div><div>Posted until
</div><div>01/12/2026</div>
</div></div></div><div><div><div><div>Title code
</div><div>95005</div>
</div></div></div><div><div><div><div>Civil service title
</div><div>EXECUTIVE AGENCY COUNSEL</div>
</div></div></div><div><div><div><div>Title classification
</div><div>Non-Competitive-5</div>
</div></div></div><div><div><div><div>Business title
</div><div>Executive Agency Counsel</div>
</div></div></div></div><div><div><div><ul><li><div>Experience Level: </div>Manager
</li></ul></div></div><div><div><div><div>Job level
</div><div>M1</div>
</div></div></div><div><div><div><div>Number of positions
</div><div>2</div>
</div></div></div><div><div><div><div>Work location
</div><div>100 Gold Street</div>
</div></div></div><div><div><ul><li><div>Category: </div>Legal Affairs
</li></ul></div></div></div></div></div></div><div><div><div><div><div>Executive Agency Counsel</div></div></div></div></div></div><p></p>

Executive Agency Counsel

Zones IT Solutions

<div>
 <strong>
  Description
  <br/>
  <br/>
 </strong>
 Company Overview:
 <br/>
 <br/>
 When it comes to IT solution providers, there are a lot of choices. But when it comes to providers with innovative and differentiating end-to-end service offerings, there&rsquo;s really only one: Zones &ndash; First Choice for IT.TM
 <br/>
 <br/>
 Zones is a Global Solution Provider of end-to-end IT solutions with an unmatched supply chain. Positioned to be the IT partner you need, Zones, a Minority Business Enterprise (MBE) in business for over 35 years, specializes in Digital Workplace, Cloud &amp; Data Center, Networking, Security, and Managed/Professional/Staffing services. Operating in more than 120 countries, leveraging a robust portfolio, and utilizing the highest certification levels from key partners, including Microsoft, Apple, Cisco, Lenovo, Adobe, and more, Zones has mastered the science of building digital infrastructures that change the way business does business ensuring whatever they need, they can Consider IT Done. Follow Zones, LLC on Twitter @Zones, and LinkedIn and Facebook.
 <br/>
 <br/>
 <strong>
  Position Overview
  <br/>
  <br/>
 </strong>
 We are seeking a proactive and organized Admin Executive to join our team. The ideal candidate will have significant experience in handling administrative tasks, implementing procurement strategies, managing vendor relationships, and ensuring smooth coordination of events. The role requires a strong attention to detail, excellent negotiation skills, familiarity and comfort in using ERP systems and Microsoft Office.
 <br/>
 <br/>
 <strong>
  What You&rsquo;ll Do As The Administration Executive
  <br/>
  <br/>
 </strong>
 Employees employed in the role of Administration Executive shall be required to apply their independent mind and demonstrate intellectual abilities in their decision-making.
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 <br/>
 <em>
  The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not intended to be a comprehensive list of the duties and responsibilities of the position, and the duties and responsibilities may change without notice.
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  <br/>
 </em>
 <strong>
  Administrative Support
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  <br/>
 </strong>
 <ul>
  <li>
   Oversee day-to-day administrative operations and provide support to the Admin Manager.
  </li>
  <li>
   Maintain accurate documentation of office supplies, facilities, f ixed assets and other administrative records.
  </li>
  <li>
   Coordinate with internal departments to ensure all admin-related requests are handled promptly and efficiently.
  </li>
  <li>
   Procurement and Vendor Management:
  </li>
  <li>
   Implement procurement strategies to optimize cost, quality, and timely delivery of goods and services.
  </li>
  <li>
   Maintain updated records of orders, delivery schedules, and vendor details.
  </li>
  <li>
   Establish and maintain strong relationships with vendors and service providers.
  </li>
  <li>
   Negotiate prices, contracts, and terms with vendors to achieve the best value for the organization.
  </li>
  <li>
   Inventory and Asset Management:
  </li>
  <li>
   Oversee inventory control and ensure accurate tracking of all office supplies and equipment.
  </li>
  <li>
   Implement best practices for inventory management, including periodic audits and reordering of assets and supplies.
  </li>
  <li>
   Ensure proper documentation and upkeep of fixed asset records.
  </li>
  <li>
   Event Coordination:
  </li>
  <li>
   Coordinate, and execute events of various nature, whether indoor or outdoor, such as team-building activities, corporate meetings, and other organizational events.
  </li>
  <li>
   Liaise with vendors, venues, and internal teams to ensure all event requirements are met.
  </li>
  <li>
   Manage event logistics, including budgeting, scheduling, and post -event evaluation.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What You Will Bring To The Team
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree in business administration, Management, or a related field.
  </li>
  <li>
   Minimum of 5-8 years of experience in administration, procurement or event management.
  </li>
  <li>
   Strong organizational and multitasking abilities.
  </li>
  <li>
   Excellent communication and negotiation skills.
  </li>
  <li>
   Knowledge and prior experience of bookkeeping is a plus.
  </li>
  <li>
   Proficiency in MS Office and familiarity with ERP systems.
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   <br/>
  </li>
 </ul>
 <strong>
  Zones Offers a Comprehensive Benefits Package
  <br/>
  <br/>
 </strong>
 At Zones, we are committed to fostering an inclusive and diverse workplace where every team member is valued and supported. We offer life insurance, optional health insurance, EOBI, and a voluntary pension scheme in line with Company policy. Employees also enjoy additional perks such as Complimentary meals, and access to our in-house gym.
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 We take pride in being an equal opportunity employer and remain dedicated to maintaining a workplace free from discrimination of any kind. If you are passionate about driving innovation in IT, sales, engineering, or operations, Zones provides a dynamic and collaborative environment to help you grow your career.
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 All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, or pregnancy.
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 Job timings: Rotational Shifts
</div>


Administration Executive

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