executive services administrator

Abu Dhabi projects and infrastructure centre

Job Title: Executive Administrator&nbsp;The Executive Administrator serves as a key support figure within the organization, providing comprehensive, high-level administrative assistance to executive leadership. This role is instrumental in ensuring the smooth and efficient operation of the executive office by managing a wide range of administrative responsibilities with professionalism, discretion, and attention to detail.&nbsp;Working in close collaboration with executives and their respective teams, the Executive Administrator is responsible for managing complex calendars, scheduling and coordinating meetings, preparing documentation, and ensuring all logistical arrangements are handled efficiently. The role requires proactive planning, adaptability, and the ability to prioritize multiple tasks in a fast-paced environment.&nbsp;In addition to managing daily operations, the Executive Administrator serves as a primary point of contact for both internal and external stakeholders, fostering clear and professional communication on behalf of the executive office. A critical aspect of the role includes handling sensitive and confidential information with the utmost discretion and maintaining a high standard of organizational integrity and confidentiality.&nbsp;By anticipating the needs of the executive team and responding with timely and effective support, the Executive Administrator contributes to enhancing productivity, streamlining workflows, and enabling leadership to focus on strategic priorities.

Executive Administrator (Executive Director Governance & Planning)

Elbait Consultants

The Role
 Join our dynamic manufacturing company in Jeddah as an Executive Secretary to the company CEO. We are looking for a detail-oriented and highly organized Saudi National professional to provide top-level administrative support to our executive team. This role offers an excellent opportunity to work in a vibrant environment at King Abdullah Economic City (KAEC) and contribute to our company's success. Responsibilities: - Manage and maintain executives' schedules, appointments, and travel arrangements efficiently. - Prepare and edit correspondence, reports, and presentations with accuracy and professionalism. - Coordinate meetings, conferences, and events, including logistics and communications. - Handle confidential information with discretion and maintain a high level of professionalism. - Liaise with internal departments and external stakeholders to facilitate smooth communication and operations. - Assist in the preparation of budgets, expense reports, and other administrative tasks as required. - Provide proactive support to the executive team, anticipating needs and ensuring efficient workflow.
 
Requirements
 <ul>
<li>Saudi National with relevant experience as an Executive Secretary or in a similar administrative role. - Strong organizational and time management skills with the ability to prioritize tasks effectively. - Excellent written and verbal communication skills in English and Arabic. - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software. - Discreet and trustworthy, with the ability to handle sensitive and confidential information. - Detail-oriented with a problem-solving mindset and the ability to work independently and in a team. - Familiarity with the manufacturing industry and KAEC business environment is a plus.</li>
</ul>
About the company
 Elbait is a boutique type of executive search & recruitment management consulting firm based in Dubai. The unique understanding about the market needs, cultural awareness and professionalism enable the firm to offer its services to diversified portfolio of clients that operates in the ME region. Elbait is committed to seek the most suitable professionals on international, regional as well as national basis. Elbait committed to have well-defined partnership with Clients to meet their talent acquisition and executive needs on both Practice and Function basis. In addition, it committed to ensure remarkable contribution to the welfare of Stake-holders, Clients and Job-seekers. Industries: - FMCG, Consumer goods & retail - Construction, Engineering, Oil & Gas, infrastructure (technical & non-technical) - Automotive - Property Management & Real- Estate Functions across industries (other than above): - Sales & Marketing - HR & IT - Finance & Accounting

Executive Secretary - Saudi National - KAEC

ibex

<div>
 This is a full-time on-site
 
 Senior Admin
 
 
 Executive
 
 role located in Karachi at ibex. The individual will assist in various tasks related to the company's general admin operations, Fleet management. incumbent may also possess strong analytical and problem solving capabilities.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 The incumbent will be the face of the company and would be responsible for supervising housekeeping, travel arrangements, incoming and outgoing calls etc.
 </li>
 <li>
 Proficient with Microsoft office word, excel and PowerPoint.
 </li>
 <li>
 Must possess multi-task handling ability and hands-on with administrative procedures and clerical actions.
 </li>
 <li>
 Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
 </li>
 <li>
 Handling of services i.e. Security, Housekeeping, Transportation, Time Office functions etc.
 </li>
 <li>
 Handle the public relation activates guest facilitation and residential management.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Must have a Bachelor&rsquo;s degree.
 </li>
 <li>
 Fluent English (Oral and Verbal)
 </li>
 <li>
 Basic knowledge of computer skills (MS Word &amp; Excel).
 </li>
 <li>
 Full-time, Rotational Shifts
 </li>
 <li>
 Ability to commute
 </li>
 </ul>
</div>

Senior Administration Executive

Classic Fashion Apparel Industry Ltd. Co.

<div>
 
 
 📌 We are Hiring: Executive &ndash; Administration
 
 
 
 
 📍 Irbid, Jordan | 🏢 Classic Fashion Industries Co. Ltd.
 
 
 
 
 
 
 We&rsquo;re looking for a
 
 proactive and organized Executive &ndash; Administration
 
 to support our Chief Administrative Officer in a fast-paced apparel environment.
 
 
 
 
 
 
 What You&rsquo;ll Do:
 
 
 <ul>
 <li>
 Manage CAO&rsquo;s calendar, meetings, travel, and correspondence
 </li>
 <li>
 Coordinate cross-department projects and communications
 </li>
 <li>
 Track strategic initiatives and follow up on action items
 </li>
 <li>
 Maintain confidential records and oversee OT approvals via JIRA
 </li>
 <li>
 Support executive meetings, reports, and company-wide communications
 </li>
 </ul>
 
 
 
 
 
 You Bring:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or any related field
 </li>
 <li>
 Strong organizational, multitasking, and communication skills
 </li>
 <li>
 Discretion, professionalism, and ability to work independently
 </li>
 <li>
 Familiarity with apparel operations &amp; ERP systems (preferred)
 </li>
 </ul>
 
 
 
 
 
 📩 Apply Now and join Classic Fashion Industries Co. Ltd.&rsquo;s dynamic team!
 
 
 
 
 
 
 #WeAreHiring #ExecutiveJobs #AdminCareers #JoinOurTeam #JobsInJordan #IrbidJobs #ClassicFashionIndustries #ApparelIndustry #BusinessAdministration #OfficeManagement #CareerOpportunity #HiringNow
 
 
 
</div>

Executive - Administration

CITYFURNISH

<div>
 We are seeking a highly organized and proactive Office Admin Executive to manage and streamline daily office operations. This role ensures safe, efficient, and pleasant working conditions by overseeing administrative processes, employee support, facility management, and vendor coordination.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Facility Staff Management
 </li>
 <li>
 Supervise and coordinate tasks for housekeeping staff, ensuring duties like cleaning, tea/refreshments, pantry maintenance, and handling office errands are completed efficiently.
 </li>
 <li>
 Allocate responsibilities, conduct quality checks, and address performance or morale issues.
 </li>
 <li>
 Office Supplies &amp; Procurement
 </li>
 <li>
 Manage inventory of stationery, pantry, and other supplies.
 </li>
 <li>
 Research vendors, procure supplies cost-effectively, and maintain inventory levels to avoid stock outs.
 </li>
 <li>
 Asset Allocation &amp; Maintenance
 </li>
 <li>
 Assign office assets (e.g., laptops, joining kits) to employees and maintain an accurate asset register.
 </li>
 <li>
 Coordinate repairs, maintenance, and inventory audits.
 </li>
 <li>
 Vendor Management
 </li>
 <li>
 Identify, onboard, and manage vendor relationships for services like cleaning, catering, maintenance, and office supplies.
 </li>
 <li>
 Negotiate contracts, review service agreements, and ensure timely delivery.
 </li>
 <li>
 Office Cleanliness &amp; Utilization
 </li>
 <li>
 Ensure all office spaces including reception, meeting rooms, restrooms, and pantry are clean and well-maintained.
 </li>
 <li>
 Suggest improvements in layout or facilities for optimal space utilization.
 </li>
 <li>
 Attendance &amp; Onboarding
 </li>
 <li>
 Oversee biometric attendance system.
 </li>
 <li>
 Onboard new employees: arrange IT access, seating, and induction.
 </li>
 <li>
 Offboard employees as needed.
 </li>
 <li>
 Payments &amp; Budget Tracking
 </li>
 <li>
 Process and track vendor invoices, petty cash, and office-related expenses.
 </li>
 <li>
 Collaborate with Finance to ensure timely payments and reconcile expenses.
 </li>
 <li>
 Employee Administrative Support
 </li>
 <li>
 Act as the point of contact for employee admin requests (e.g., seating, asset needs, facility issues).
 </li>
 <li>
 Provide assistance promptly and escalate when necessary.
 </li>
 <li>
 Meetings, Events &amp; Travel
 </li>
 <li>
 Schedule meetings; prepare rooms, equipment, and refreshments.
 </li>
 <li>
 Organize office events and assist with logistics for off-site meetings.
 </li>
 <li>
 Handle travel and lodging arrangements for staff as needed.
 </li>
 <li>
 Documentation &amp; Reporting
 </li>
 <li>
 Maintain records: purchase logs, asset registers, vendor agreements, attendance, and expense sheets.
 </li>
 <li>
 Generate periodic reports on inventory, budgets, attendance, and administrative metrics.
 </li>
 <li>
 Continuous Improvement &amp; Compliance
 </li>
 <li>
 Identify process gaps and recommend improvements.
 </li>
 <li>
 Ensure compliance with health, safety, and internal policies.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Skills
 
 
 
 <ul>
 <li>
 Education: Bachelors degree (Business Administration or similar preferred)
 </li>
 <li>
 Experience: 2&ndash;3 years in office/admin support roles
 </li>
 <li>
 Technical Skills: Proficient in MS Office Suite (Word, Excel, Outlook); familiarity with attendance systems, asset tracking tools, or HRMS software is a plus.
 </li>
 <li>
 Core Abilities:
 </li>
 <ul>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 Excellent verbal and written communication
 </li>
 <li>
 Vendor negotiation and procurement savvy
 </li>
 <li>
 High attention to detail and problem-solving mindset
 </li>
 <li>
 Ability to maintain confidentiality and act with discretion
 
 </li>
 </ul>
 </ul>
 
 Key Performance Indicators (KPIs)
 
 
 
 <ul>
 <li>
 Timeliness of restocking supplies and asset provisioning
 </li>
 <li>
 Accuracy of asset and attendance records
 </li>
 <li>
 Employee satisfaction with admin services
 </li>
 <li>
 Budget adherence and control of administrative expenses
 </li>
 <li>
 Efficiency in onboarding and resolving admin-related issue
 </li>
 </ul>
</div>

Administration Executive

S. Zia Ul Haq & Sons (Pvt.) Ltd

Job Summary:The Administration Executive will be responsible for ensuring smooth day-to-day operations, maintaining discipline, managing administrative functions, and addressing employee challenges. The ideal candidate will be a retired Captain from the Army or Navy with proven leadership, organizational, and people management skills.Key Responsibilities:<ul><li>Oversee and manage all administrative operations across the organization.</li><li>Ensure discipline, code of conduct, and compliance with company policies.</li><li>Manage office facilities, security, transport, accommodation, and support services.</li><li>Handle employee grievances, welfare, and administrative challenges in a professional manner.</li><li>Supervise housekeeping, safety, and overall workplace environment.</li><li>Implement and monitor standard operating procedures (SOPs) for administrative functions.</li><li>Support senior management in strategic planning of administrative activities.</li><li>Maintain records related to attendance, leaves, travel, and logistics.</li><li>Ensure cost-effective and efficient utilization of resources.</li></ul>Requirements:<ul><li>Retired Captain rank from Army or Navy.</li><li>Strong leadership, discipline, and administrative management background.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to resolve employee and operational issues with fairness and authority.</li><li>Strong organizational, problem-solving, and decision-making abilities.</li><li>Proficiency in MS Office and report writing.</li></ul>Education &amp; Experience:<ul><li>Bachelor&rsquo;s/Master&rsquo;s degree preferred.</li><li>Minimum 10&ndash;15 years of service in Army/Navy with proven administrative and leadership record.</li><li>Previous experience in corporate administration or hospitality/catering industry will be an advantage.</li></ul>Location: Gulshan-E-Iqbal ,KarachiJob Type: Full-timePay: Rs100,000.00 - Rs120,000.00 per monthWork Location: In person

Sr. Administration Executive (Ex-Army / Navy Captain)

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