executive staff assistant

MMC Consulting

<div><b>Position Overview</b><br>
MMC Government Solutions is seeking a highly organized and experienced Executive Administrative Assistant to support the <b>Executive Director and administrative operations of the Gulf Coast Ecosystem Restoration Council (GCERC)</b>.<br>
<br>
The Executive Assistant serves as the primary liaison between executive leadership, agency staff, and external partners. The role provides executive, operational, and project support, manages office administrative functions, and ensures the efficient coordination of executive priorities, agency meetings, procurement actions, and training compliance activities. The successful candidate will operate in a high-visibility federal environment, exercising sound judgment, discretion, and initiative while supporting the Executive Director and Director of Administration.<br>
<br>
<b>Key Responsibilities</b><ul><li><b>
Executive Support and Coordination</b></li><li>
Manage the Executive Director&rsquo;s calendar, including scheduling meetings, coordinating leadership priorities, and tracking key dates and milestones.</li><li>
Coordinate agency and Council meetings, including scheduling, preparing agendas and meeting materials, and supporting follow-up actions.</li><li>
Provide meeting coordination and logistical support, including note-taking and preparation of materials for leadership engagements and large group meetings.</li><li>
Coordinate executive travel logistics, including itinerary planning and documentation.</li><li><b>
Administrative and Operational Support</b></li><li>
Provide executive and administrative support to senior leadership and assist with special projects and assignments.</li><li>
Maintain records management systems, correspondence files, and administrative documentation.</li><li>
Support procurement and administrative processes, including purchase requests and documentation tracking.</li><li>
Maintain office administrative operations, including coordination of supplies and workspace support.</li><li><b>
Training, Compliance, and Reporting</b></li><li>
Maintain and track the agency training plan, including monitoring staff training requirements and compliance records.</li><li>
Support administrative processes related to records management and FOIA coordination.</li><li>
Prepare monthly status reports and track administrative action items for leadership review.</li><li><b>
Required Skills/Experience</b></li><li>
Minimum two (2) years of experience supporting an executive, including managing complex scheduling with internal and external participants, coordinating travel arrangements, and handling daily administrative tasks.</li><li>
Experience supporting executive meetings and events, including agenda preparation, meeting materials, and logistical coordination.</li><li>
Strong organizational and administrative management skills with the ability to prioritize multiple assignments and meet deadlines.</li><li>
Excellent oral and written communication skills for effectively exchanging information and conveying ideas and concepts to a variety of stakeholders.</li><li>
Proven experience in file/records management, specifically organizing and filing relevant documents for the supported executive.</li><li>
Proficient in using a personal computer and business software, with demonstrated experience in GSuite (Google) and standard office productivity tools.</li><li>
Experience with staffing, developing, routing, and verifying correct information, particularly related to travel.</li><li>
Demonstrated ability and willingness to receive training and direction.</li><li>
Capable of reading and interpreting general procedural guidelines.</li></ul><b>
Preferred Skills/Experience</b><ul><li>
Ability to exercise sound judgment, initiative, diplomacy, and discretion while maintaining confidentiality.</li><li>
Ability to collaborate with multidisciplinary teams in high-tempo environments.</li></ul><b>
Education</b><ul><li>
Bachelor&rsquo;s degree in Business Administration, Public Administration, Finance, Accounting, or a related discipline (required).</li></ul><b>
Hours of Operation and Work Site</b><br>
Contractor staff will perform work during hours agreed upon with the client. This is a full time, 40 hours per week position. All hours must be worked <b>onsite</b>. <b>No remote work</b> is permitted for this position.<br>
<br>
<b>Location</b><br>
New Orleans, Louisiana<br>
<p>
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Executive Administrative Assistant

United Community Corporation

<div><div><b>Executive Assistant To The Executive Director &ndash; Job Description:</b></div><div><b>
United Community Corporation (UCC)</b> is a comprehensive, community-based nonprofit organization dedicated to improving and stabilizing the quality of life for individuals and families in Newark, New Jersey. UCC delivers a broad range of social, educational, recreational, and developmental services designed to support self-sufficiency, dignity, and long-term stability.<br>
<br>
<b>UCC is a multi-service agency providing:</b></div><ul><li>
Free food and clothing pantry services.</li><li>
Case management and supportive counseling for emergency shelter residents.</li><li>
Housing stabilization and rental assistance.</li><li>
Summer day camp and after-school youth programs.</li><li>
Senior services, including recreation and health and wellness education.</li><li>
Job preparation and vocational training, including computer skills.</li>
Advocacy and referral services.<br>
<li>
</li></ul><div><b>
Position Overview:</b></div><div>
The <b>Executive Administrative Assistant</b> provides high-level administrative, logistical, and coordination support to the Executive Director of United Community Corporation. This role serves as a key conduit between the Executive Director and staff, Board members, visitors, and external stakeholders. The Executive Assistant is responsible for managing communications, maintaining documentation, supporting governance activities, and ensuring smooth daily operations of the Executive Director&rsquo;s office.<br>
</div><div>
This position requires professionalism, discretion, strong organizational skills, and the ability to manage multiple priorities in a fast-paced nonprofit environment. Individual accountabilities and workload expectations will be established through annual Success Objectives aligned with organizational goals. This role offers unique visibility into agency-wide operations and presents a strong opportunity for professional growth within a growing nonprofit organization.<br>
</div><div><b>
Executive and Administrative Support:</b></div><ul><li>
Provide comprehensive administrative support to the Executive Director, including management of a highly active calendar, screening visitors and calls, preparing expense reports, and managing signature workflows.</li><li>
Draft, edit, and prepare correspondence, reports, and materials, including confidential communications.</li><li>
Coordinate complex travel arrangements, itineraries, agendas, and briefing materials for meetings and external engagements.</li><li>
Anticipate, identify, and proactively resolve scheduling or logistical challenges to ensure the most strategic use of the Executive Director&rsquo;s time.</li><li>
Coordinate all meetings for the Executive Director and routine staff meetings, including scheduling, preparation of materials, and follow-up on action items.</li><li>
Order refreshments for meetings as needed and ensure accommodation of dietary restrictions.</li><li>
Set up conference rooms, including audio-visual, virtual meeting, and conference call requirements.</li><li>
Keep the Executive Director informed of upcoming commitments, key decisions, office needs, and staff-related matters.</li></ul><div><b>
Board of Directors and Governance Support:</b></div><ul><li>
Provide administrative support to the Board of Directors and Board Committees, including maintaining rosters, coordinating meetings, preparing agendas, collecting materials, and ensuring timely distribution of board packets.</li><li>
Attend monthly Board meetings as needed to provide coordination support and assist with collection and distribution of meeting minutes.</li><li>
Prepare, maintain, and organize Board records and governance documentation in accordance with organizational policies.</li></ul><div><b>
Internal Coordination and Staff Support:</b></div><ul><li>
Coordinate Executive quarterly meetings with program departments and monthly meetings with program directors.</li><li>
Serve as a communication bridge between the Executive Director and internal departments, fostering effective, respectful, and empathetic communication.</li><li>
Research, prioritize, and follow up on incoming issues and concerns addressed to the Executive Director.</li><li>
Lead staff appreciation efforts, including tracking birthdays, years of service, and other staff milestones.</li><li>
Adhere to professional standards and organizational policies in all interactions.</li></ul><div><b>
Office Operations and Communications:</b></div><ul><li>
Answer incoming calls, welcome visitors, respond to routine inquiries, and represent the Office of the Executive Director with professionalism.</li><li>
Maintain confidentiality of all documents, communications, and sensitive information.</li><li>
Prepare records, contracts, personnel documentation, and other materials for signature or submission; ensure proper filing and distribution.</li><li>
Attend meetings, take minutes, and distribute documentation to attendees, including staff meeting minutes.</li><li>
Sort and distribute incoming mail and deliveries; process outgoing mail and coordinate messenger and delivery services.</li>
Perform other job-related duties as assigned.<br>
<li>
</li></ul><div><b>
Qualifications:</b></div><div><b>
Education and Experience:</b></div><ul><li>
Associate&rsquo;s Degree required, plus a minimum of four (4) years of related administrative or executive support experience.</li><li>
A higher degree may be considered in lieu of some years of experience.</li></ul><div><b>
Communication Skills:</b></div><ul><li>
Strong business writing skills and the ability to communicate clearly and professionally with staff at all organizational levels.</li><li>
Ability to navigate organizational structure and departmental responsibilities with discretion and clarity.</li></ul><div><b>
Computer and Technical Skills:</b></div><ul><li>
Demonstrated proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.</li><li>
Ability to create professional reports, organizational charts, diagrams, and presentations.</li></ul><div><b>
Personal Characteristics and Competencies:</b></div><div><b>
Personal Attributes:</b></div><ul><li>
Self-starter with strong initiative and creative problem-solving abilities.</li><li>
Exceptional interpersonal and relationship-building skills.</li><li>
Ability to multitask, adapt to change, and work effectively under pressure.</li><li>
Demonstrated commitment to high professional and ethical standards and a diverse, inclusive workplace.</li><li>
Strong commitment to community development, social services, and human services.</li><li>
Ability to maintain composure and a sense of humor in high-demand situations.</li></ul><div><b>
Core Competencies:</b></div><ul><li><b>
Professionalism:</b> Demonstrates tact, respect, accountability, and follow-through; reacts well under pressure.</li><li><b>
Planning and Organizing:</b> Effectively prioritizes work, manages time, sets goals, and coordinates tasks for self and others.</li><li><b>
Quality and Accuracy:</b> Demonstrates attention to detail, seeks continuous improvement, and applies feedback constructively.</li><li><b>
Time Management:</b> Manages multiple priorities efficiently and completes projects in a fast-paced environment with minimal supervision.<br>
</li></ul><div><b>
Work Environment:</b></div><ul><li>
The employee may occasionally be required to lift and move up to 20 pounds.</li><li>
The work environment characteristics described represent those encountered while performing the essential functions of this job.</li></ul></div>

Executive Assistant

City University of New York

<div><p>Confidential Executive Assistant - Office of the Dean</p>
<p><b>POSITION DETAILS</b></p>
<p>The CUNY School of Medicine (CUNY SoM) located in the heart of Harlem, New York, is the only medical school in the City University of New York system and the only public medical school in Manhattan. Building upon 50 years of success as the Sophie Davis School of Biomedical Education, the institution transitioned to the CUNY School of Medicine (SoM) in 2016. The CUNY SoM offers an accelerated BS/MD degree (7-year program) and a Physician Assistant Master&rsquo;s Degree (27 months program). True to its legacy of access, opportunity, and community transformation, the medical school&rsquo;s mission remains to recruit highly talented students as diverse as New York City itself. CUNY SoM places a special emphasis on training high quality, culturally competent health professionals and scientists equipped to address the healthcare needs of New York&rsquo;s medically under-served communities. As a major priority, CUNY SoM also seeks to enhance the recruitment and retention of senior leadership, faculty, and staff to more closely reflect the diversity of our student body.</p>
<p>The School of Medicine is currently seeking a Confidential Executive Assistant. The successful candidate will play a crucial role in providing high-level administrative support, including managing complex schedules, coordinating travel, and assisting with daily operations. This role will serve as a key resource of administrative support for the Office of the Dean and act as primary point of contact and gatekeeper, handling inquiries and requests as necessary. This role will also assume oversight responsibility for coordinating and managing the daily administrative functions and logistics, ensuring all duties align with the guidance provided by the Dean.</p>
<p>Reporting to the Chief of Staff and or the Dean, the Confidential Executive Assistant&rsquo;s duties include but are not limited to the following responsibilities:</p>
<ul><li><div>Provide executive-level administrative support, including directing incoming calls; taking detailed messages; scheduling meetings (in-person &amp; virtual) and conference calls; overseeing multiple calendars; managing, prioritizing and responding to phone messages and emails;</div></li>
<li><div>
Create meeting minutes by taking detailed notes and recording action items during various meetings and maintain a meeting minutes log; Improve and maintain executive office file storage/management and administrative business processes.</div></li>
<li><div>
Prepare comprehensive agendas for meetings and conferences, ensuring all relevant materials are readily available for participants; Facilitate high-level correspondence and communications, including scheduling conference calls via Zoom, MSTeams, Cisco Webex Meetings and in-person one-on-one and up to large group meetings.</div></li>
<li><div>
Provide logistical support for special programs, professional development, and internal and external meetings (in-person and virtual), including preparing materials, organizing participant schedules and arranging space and technology needs;</div></li>
<li><div>
Coordinate complex domestic and international travel arrangements for the Dean, ensuring all details are meticulously organized and itinerary is communicated in advance; Arrange for daily transportation services to and from the office, ensuring punctuality and efficiency for the Dean and special guests as well as travel and itinerary for special guest when needed.</div></li>
<li><div>
Collaborate closely with the Chief of Staff regarding daily office management, providing necessary reports and updates to ensure the office is running efficiently; Work on special project for the Dean and Chief of Staff; Assist the Chief of Staff in scheduling tours of facilities, and organizing site visits for special guests and visitors.</div></li>
<li><div>
Monitor office inventory, order supplies as needed, and adhere to the timely processing of various reports using CUNY-Buy; adhere to timely processing of travel reports.</div></li>
<li><div>
Maintain a high degree of professionalism and discretion in handling confidential information.</div></li>
<li><div>
Work closely with the Dean and various members of the leadership team to organize special projects, events and activity timelines; Utilize administrative systems and processes to track commitments and ensure completion milestones.</div></li>
<li><div>
Conduct thorough research on a diverse array of topics and produce findings into recommendations in support of the Dean&rsquo;s needs; Meet predetermined deadlines for coordinating activities (reports, meetings, workshops, training, etc.);</div></li>
<li><div>
Perform other duties as assigned by the Chief of Staff, Dean, or designee.</div></li>
</ul>
<p><b>QUALIFICATIONS</b></p>
<p>Bachelor's degree and four years' related experience required.</p>
<p><b>PREFERRED QUALIFICATIONS:</b></p>
<ul><li><div>Master&rsquo;s degree in Business Administration or related field and five years of experience in administrative support role with at least 3 years year of experience directly supporting senior/executive level staff.</div></li>
<li><div>
1-2 years of experience working in Higher Education within an urban setting.</div></li>
<li><div>
Excellent organizational, analytical, communication and interpersonal skills required.</div></li>
<li><div>
Experience with CUNYFirst or Peoplesoft, CUNY Buy, and other CUNY systems.</div></li>
<li><div>
Proficiency using Microsoft Office applications (Outlook, PowerPoint, Word and Excel); video conferencing platforms (WebEx, MS Teams and Zoom);</div></li>
<li><div>
Demonstrated problem solving, strong project management, research skills, and technology savviness/computer literacy are preferred.</div></li>
<li><div>
Ability to manage multiple projects simultaneously for different stakeholders and meet project deadlines.</div></li>
<li><div>
Ability to work well both independently and collaboratively in a diverse and rapid-paced academic medical environment. Experience working with underrepresented, low-income, and marginalized students working in health-related or STEM (Science, Technology, Engineering, Mathematics, and Medicine) fields or other health professional pipeline programs is highly desirable.</div></li>
<li><div>
Advanced understanding of the importance of inclusion in academic medicine and the impact of educational and healthcare disparities on medicine.</div></li>
<li><div>
Knowledge of CUNY policies and procedures.</div></li>
<li><div>
Demonstrated experience working in the C-Suite; collegiately and confidentially.</div></li>
<li><div>
Ability to work some evenings and weekends.</div></li>
</ul>
<p><b>CUNY TITLE OVERVIEW</b></p>
<p>Supports a Campus or University Executive as a Confidential Assistant, organizing and supervising unit activities.</p>
<ul><li><div>Creates appointment and meeting schedules, arranges meetings, and prepares for a variety of special events; maintains an ongoing calendar of reports, deadlines, and key dates and incorporates these into a schedule</div></li>
<li><div>
Coordinates Executive communications, including those requiring a high degree of sensitivity; responds to public inquiries as well as requests from within the Campus/University community</div></li>
<li><div>
Organizes, creates, and distributes key, complex management reports with a high degree of accuracy</div></li>
<li><div>
Organizes, manages, and tracks written and email correspondence, maintaining logs and records of follow-up activities</div></li>
<li><div>
Procures required internal and external resources and services and manages their utilization</div></li>
<li><div>
May supervise office staff, performing basic Human Resources functions such as recruiting and interviewing</div></li>
<li><div>
Participates in special projects and efforts to improve unit effectiveness</div></li>
<li><div>
Performs related duties as assigned.</div></li>
</ul>
<p>This position is excluded from union representation.</p>
<p><b>CUNY TITLE</b></p>
<p>Higher Education Assistant</p>
<p><b>FLSA</b></p>
<p>Non-exempt</p>
<p><b>COMPENSATION AND BENEFITS</b></p>
<p>Salary Range: $76,937 - $86,741</p>
<p>Salary commensurate with education and experience.</p>
<p>CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.</p>
<p><b>CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.</b></p>
<p><b>HOW TO APPLY</b></p>
<p>Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID: 31926 or Title: Confidential Executive Assistant. Select &quot;Apply Now&quot; and provide the requested information.</p>
<p>Candidates should provide a resume and cover letter.</p>
<p><b>CLOSING DATE</b></p>
<p>Open until April 12, 2026.</p>
<p><b>JOB SEARCH CATEGORY</b></p>
<p>CUNY Job Posting: Managerial/Professional</p>
<p><b>EQUAL EMPLOYMENT OPPORTUNITY</b></p>
<p>CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.</p>
<p><b>Job ID: </b>31926</p>
<p><b>Location: </b>CUNY School of Medicine</p>
<p><b>Job Type: </b>Full-Time</p></div>

Confidential Executive Assistant - Office of the Dean

Vast

<div><div><p>At Vast, our mission is to contribute to a future where billions of people are living and thriving in space. Vast is developing next-generation space stations to ensure a continuous human presence in space for America and its allies, enabling advanced microgravity research and manufacturing, and unlocking a new space economy for government, corporate, and private customers. Using an incremental, hardware-rich and low-cost approach, Vast is rapidly developing its multi-module Haven Station. Haven Demo's 2025 success made Vast the only operational commercial space station company to fly and operate its own spacecraft. Next, Haven-1 is expected to become the world's first commercial space station when it launches, followed by additional Haven modules to enable permanent human presence by 2030. Our team is all-in, committed to executing our mission safely and on time. If you want to work with the most talented people on Earth furthering space exploration for humanity, come join us.</p></div><p>
Vast is looking for an <b>Executive Assistant</b>, reporting to the<b> Chief of Staff, </b>to support the development of the systems that will be required for the design and build of artificial-gravity human-rated space stations.</p>
<p>
We are seeking a highly organized and proactive Senior Executive Assistant to support our C-Suite Executives in managing the day-to-day operations and play a crucial role in providing administrative support, facilitating communication, and contributing to the overall success of our organization and culture.</p>
<p>
This will be a <b>full-time</b>, <b>exempt</b> position located in our <b>Long Beach</b> location.</p>
<p><b>
Responsibilities:</b></p>
<ul>
<li>Handle sensitive information and matters with a high level of discretion and maintain confidentiality.</li>
<li>Skillfully manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements.</li>
<li>Create opportunities and initiatives to bring department team members together with a goal to further team building and team engagement.
</li><li>Draft, review and send communications on behalf of company executives.</li>
<li>Prepare and distribute materials for meetings, attend meetings and ensure all documentation is readily available.</li>
<li>Act as a central point of contact, facilitating communication between executives, internal teams and external partners.</li>
<li>Track and manage executive expenses and process reimbursements.</li>
<li>Support executives in various projects, research tasks, and initiatives.</li>
<li>Collaborate with other departments on projects as needed.</li>
</ul>
<p><b>Minimum Qualifications:</b></p>
<ul>
<li>5+ years of experience as an Executive Assistant supporting multiple C-Suite executives.</li>
<li>Advanced proficiency in Google Workspace and Slack</li>
</ul>
<p><b>Preferred Skills &amp; Experience:</b></p>
<ul>
<li>Bachelor's Degree or equivalent years of work experience in addition to minimum years of experience.</li>
<li>Experience supporting executives in a fast space startup environment.</li>
<li>Event and meeting planning.</li>
<li>Ability to think outside of the box with a sense of urgency.</li>
<li>Excellent communication, both written and verbal.</li>
<li>High level of attention to detail and accuracy.</li>
<li>Ability to handle multiple tasks and prioritize effectively.</li>
<li>Strong organizational and time-management skills.</li>
<li>A passion for DEI and fostering a positive work culture.</li>
</ul>
<p><b>Additional Requirements:</b></p>
<ul>
<li>Ability to be on site 5 days a week at our HQ in Long Beach.</li>
<li>Ability to work early mornings, evenings and/or weekends as needed.</li>
</ul>
<p><b>Pay Range:</b></p>
<ul>
<li>Executive Assistant I: $84,925 - $120,552</li>
<li>Executive Assistant II : $96,514 - $137,003</li>
</ul><div><div><b>COMPENSATION AND BENEFITS</b></div>
<div></div>
<div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div>Base salary will vary depending on job-related knowledge, education, skills, experience, business needs, and market demand. Salary is just one component of our comprehensive compensation package. Full-time employees also receive company equity, as well as access to a full suite of compelling benefits and perks, including: 100% medical, dental, and vision coverage for employees and dependents, generous paid time off; up to 20+ days of vacation for exempt staff and up to 10+ days of vacation for non-exempt staff with the ability to cash-out unused vacation annually, paid parental leave, short and long-term disability insurance, life insurance, access to a 401(k) retirement plan, ClassPass credits, personalized mental healthcare through Spring Health, and other discounts and perks. We also take pride in offering exceptional food perks, with snacks, drip coffee &amp; onsite barista, cold drinks, and dinner meals remaining free of charge, and lunch subsidized as part of Vast's ongoing commitment to providing high-quality meals for employees.</div></div><br>
</div>
</div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div><div></div><div><p><b>U.S. EXPORT CONTROL COMPLIANCE STATUS</b></p>
The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a &quot;U.S. person&quot; as defined by 22 C.F.R. &sect; 120.62 or otherwise eligible for deemed export licensing. This status includes U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending.</div><br>
<div></div>
<p><b>
EQUAL OPPORTUNITY</b></p>
<div>
Vast is an Equal Opportunity Employer; employment with Vast is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.</div></div></div>

ABC of NC Child Development Center

<div><p><b>About the Role</b></p>
<p>ABC of NC is seeking a highly organized, proactive, and relationship-oriented <b>Executive Assistant</b> to support our Executive Director and leadership team. This is an exciting opportunity for someone who thrives in a dynamic environment, enjoys managing multiple priorities, and is passionate about supporting meaningful work in the community.</p>
<p>The Executive Assistant plays a central role in coordinating executive operations, managing sensitive information, supporting organizational communication, and contributing to the success of special projects across departments. This position is ideal for someone who enjoys being the &ldquo;go-to&rdquo; person and who takes pride in ensuring excellence behind the scenes.</p>
<p><b>What You&rsquo;ll Do</b></p>
<p><b>Executive &amp; Administrative Support</b></p>
<ul><li>Manage an active executive calendar and coordinate meetings.</li>
<li>Prepare correspondence, reports, agendas, and meeting materials &mdash; often of a confidential nature.</li>
<li>Serve as a liaison between the Executive Director and internal/external key partners including but not limited to board members, donors, and staff.</li>
<li>Research, prioritize, and follow up on issues addressed to the Executive Director.</li>
<li>Support board meetings, including preparing materials and maintaining compliance with bylaws.</li>
<li>Attend and document meetings, including minutes tracking and follow-up.</li>
<li>Assist in drafting communications and coordinating executive outreach efforts.</li>
<li>Organize virtual tours, community sessions, and webinars; update registration and communication materials.</li>
<li>Lead or support special projects, often with tight deadlines and minimal direction.</li>
</ul>
<p><b>Cross-Department Support</b></p>
<ul><li>Support Development, Finance, HR, and Clinical Practice Management departments on projects, events, grants, surveys, recruiting support, scheduling, and data collection.</li>
<li>Maintain calendars and staff training logs; assist with onboarding technology setup and coordination with IT.</li>
<li>Assist with equipment tracking, event planning, visitor tours, and managing mail room operations.</li>
<li>Serve as an organizational ambassador at community events and special functions.</li>
</ul>
<p><b>General Administrative &amp; Operational Tasks</b></p>
<ul><li>Manage materials, technology, and resource checkout systems.</li>
<li>Support meeting setups, interview logistics, and training documentation.</li>
<li>Provide exceptional internal customer service across the organization.</li>
</ul>
<p><b>Why Join ABC of NC?</b></p>
<p>You&rsquo;ll be part of a mission-driven organization dedicated to serving the community and supporting impactful clinical and educational work. This role offers meaningful daily interaction, creative problem-solving, and the opportunity to contribute to multiple departments. You'll work with supportive leadership and be a valued partner to the executive team.</p></div>

Calvary Chapel Fort Lauderdale

<div><div><b>JOB TITLE: </b>Executive Administrative Assistant</div>
<div><b>DEPARTMENT:</b> Executive Leadership Office
</div><div><b>REPORTS TO:</b> Chief of Staff</div>
<div><b>STATUS:</b> Non-Exempt</div>
<div><b>HOURS:</b> Full Time (40)</div>
<div><b>LOCATION:</b> Fort Lauderdale</div>
<div>___________________________________________________________________________________</div>
<div></div><div>At Calvary Chapel, we are called to make disciples of Jesus Christ by connecting people to God, people to people, and people to outreach. Our vision is to reach our community and change our world. As a staff member, it&rsquo;s not what we do, it&rsquo;s who we are.</div>
<div></div><div><b>Your passion</b><b>:
</b></div><div>You must be highly administrative with a passion to reach our community and change our world for Jesus through faithfully serving in the Executive Leadership Office. You&rsquo;ll do this by supporting our organization, our leaders, and the priorities of the Lead Pastor, Lead Pastor&rsquo;s wife, and Chief of Staff. As the Executive Administrative Assistant, you must love hospitality, serving others, have proven organizational skills, be trustworthy, and possess Spirit-led discernment.</div>
<div></div><div><b>You are</b><b>:</b></div>
<ul><li>Convinced that a relationship with Jesus changes everything in a person&rsquo;s life</li>
<li>Committed to keeping your family as your first ministry</li>
<li>Dedicated in your personal study of God&rsquo;s Word</li>
<li>Consistently placing a high priority on worship and your personal prayer life</li>
<li>An excellent and generous steward of your personal finances</li>
<li>Obedient to God to take a Sabbath and make space for soul-keeping</li>
<li>Deeply compassionate towards people who are in need or hurting</li>
<li>Excited about global missions and local outreach &ndash; you want to change the world</li>
<li>A part of a healthy friendship community and accountability circle</li>
<li>Willing to give up personal pleasures and freedoms in order to live a life above reproach, that is aligned with our Leadership Covenant</li>
</ul>
<div></div><div><b>You will</b><b>:</b></div>
<ul><li>Provide high-level administrative, operational, and ministry support to the Lead Pastor, Lead Pastor&rsquo;s wife, and Chief of Staff</li>
<li>Demonstrate professionalism, initiative, sound judgment, and discretion while working independently in a fast-paced executive environment</li>
<li>Design, implement, and manage effective systems and workflows that support a thriving Executive Leadership Office</li>
<li>Manage calendars, schedules, communication, and priorities to maximize executive effectiveness</li>
<li>Prepare and oversee budgets, expense reports, invoices, projects, and related administrative processes</li>
<li>Serve as a trusted liaison between executive leadership, staff, board members, congregants, and external partners</li>
<li>Coordinate the work of the Lead Crew, fostering collaboration, efficiency, and excellence</li>
<li>Partner with service teams (Events, Catering, etc.) to ensure events and initiatives are well-resourced and executed with excellence</li>
<li>Plan, organize, and prepare for special events including seminars, trainings, and leadership gatherings</li>
<li>Identify challenges proactively and develop thoughtful, effective solutions</li>
<li>Maintain strict confidentiality and protect sensitive information with integrity and wisdom</li>
<li>Perform other duties as assigned by the Lead Pastor, Lead Pastor&rsquo;s wife, and Chief of Staff</li>
</ul>
<div></div><div><b>You have</b><b>:
</b></div>Spiritual maturity <ul><li>- with spiritual gifts of administration, discernment, leadership, service, exhortation, and hospitality</li>
<li>Discretion and confidentiality - makes recommendations on behalf of those you serve</li>
<li>2 - 5 years of proven ministry leadership experience</li>
<li>A high level of initiative, conscientiousness, and ability to work with minimal supervision</li>
<li>Proficiency in Google Suite, Microsoft Suite, Ministry Platform, Asana, etc.</li>
<li>Outstanding interpersonal and communication skills (written and verbal)</li>
<li>Excellent time-management skills and ability to multitask and prioritize work; Attention to details</li>
<li>The ability to deal diplomatically with a wide range of personalities</li>
<li>Competency in event planning, execution, and evaluation</li>
<li>Sound spiritual leadership as outlined in I Timothy 3; Titus 2 &amp; 3</li>
<li>Fruit of the Holy Spirit on display in your life</li>
</ul><div><div><b>What you are required to know</b><b>:</b></div>
<ul><li>We are an EEO employer</li>
<li>You may have to bend, sit or stand for prolonged periods of time, lift, pull, push and/or move up to 35 lbs.</li>
<li>This is a full-time (40 hours/week) position</li>
<li>You may have to work evenings and/or weekends to assist with special events or emergencies</li></ul></div></div>

Dallas Independent School District

<div><div>Executive Assistant I (226 Days) ANTICIPATED -(RTP20260302-025)<div>
</div></div><div>
Description<div>
</div><ul><li>
Maintain a schedule of appointments and obtain supporting documentation for all appointments, conferences, and interviews.</li><li>
Monitor the emails and correspondences.</li><li>
Communicate with central staff, campus staff, and Dallas Community in oral and written form.</li><li>
Process payroll, maintain employee records, and make travel arrangements.</li><li>
Coordinate the day to day functions of the department to meet the goals and objectives.</li><li>
Process requests for purchase orders, check requests, and other purchases and payments.</li><li>
Respond to inquiries from employees and the public in an accurate, knowledgeable, and efficient manner.</li><li>
Compile data for reports by summarizing information.</li><li>
Organize and maintain an accurate and efficient filing system.</li><li>
Perform all other tasks and duties as assigned.</li></ul><div>
</div></div><div>
Qualifications<div>
</div><ul><li>
High School Diploma or GED required.</li><li>
Associate's Degree from an accredited university preferred.</li><li>
10 or more years of Office Management or related experience required.</li><li>
Ability to perform responsibilities with limited supervision.</li><li>
Knowledge to respond effectively to common inquiries or complaints from employees, board members, local businesses, parents, or members of the general public.</li><li>
Understanding of school and district organization, operations, policies, goals and objectives.</li><li>
Awareness to manage multiple priorities simultaneously.</li><li>
Strong organizational, communication, and interpersonal skills.</li><li>
Bilingual (English/Spanish) preferred.</li></ul><div>
</div></div><div>
Work Locations: Student Engagement &amp; Support 9400 N CENTRAL EXPRESSWAY SUITE 1209 Dallas 75231</div><div>
Job: Executive Assistant I</div><div>
 Full-time</div><div>
Minimum Salary: 55,451.00</div><div>
Median Salary: 71091.00</div><div>
Job Posting: Mar 12, 2026</div></div>

Executive Assistant I (226 Days) ANTICIPATED

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Executive Assistant I (226 Days) ANTICIPATED