executive staff assistant

Randstad USA

<div>
 <p>
  <strong>
   <em>
    Executive &amp; Personal Assistant to the CEO
   </em>
  </strong>
 </p>
 <p>
  Our client is seeking a high-capacity, proactive Executive &amp; Personal Assistant (EA/PA) to serve as the primary right hand to the CEO. This onsite role is ideal for a highly organized, proactive professional who can seamlessly manage both business operations and personal responsibilities for the CEO.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The ideal candidate recognizes that supporting a CEO requires strong judgment, discretion, and the ability to navigate a fast-paced corporate environment while managing the nuances of personal support. You are a "logistics athlete" who ensures that whether the CEO in the boardroom or traveling their operations are frictionless.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <em>
    The Ideal Profile
   </em>
  </strong>
 </p>
 <p>
  We are looking for a
  <em>
   high-potential individual
  </em>
  who has established a strong foundation in executive or personal support and is ready for a career-defining role. You possess the strategic precision of an Executive Assistant combined with the "no task too small" dedication of a Personal Assistant.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <em>
    Primary Responsibilities
   </em>
  </strong>
 </p>
 <ul>
  <li>
   Manage a complex, high-volume calendar that integrates corporate commitments, board meetings, and personal appointments
  </li>
  <li>
   Arrange full travel logistics including private aviation, detailed itineraries, accommodations, and ground transportation; schedule appointments and reservations while coordinating closely with house managers and the Chief of Staff.
  </li>
  <li>
   Act as a professional gatekeeper and primary point of contact for internal stakeholders and external partners.
  </li>
  <li>
   Collaborate daily with the CEO&rsquo;s personal staff to address emerging needs and ensure seamless coordination of tasks.
  </li>
  <li>
   Plan family celebrations, and assist with occasional family member travel.
  </li>
 </ul>
 <p>
  <strong>
   Qualifications &amp; Characteristics
  </strong>
 </p>
 <ul>
  <li>
   4+ years&rsquo; experience supporting a C-suite executive.
  </li>
  <li>
   Exceptional organizational and time management skills with the ability to prioritize competing demands
  </li>
  <li>
   Experience managing complex calendars, travel (including private aviation), and high-level logistics
  </li>
  <li>
   Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Microsoft Teams
  </li>
  <li>
   Flexibility with schedule, including availability outside standard business hours as needed
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  For immediate consideration please send your resume to: cecilia.bjurstrom@randstadusa.com or grace.guenzer@randstadusa.com
 </p>
 <p>
 </p>
</div>


Executive Administrative/Personal Assistant

St. Peter's Health

<div><p>Duties and responsibilities, in a very busy and fast-paced office environment, which includes multiple phone calls and visits from the public, physicians, and staff, include but are not limited to:
</p><ul><li>Support Executives in planning, directing, managing and coordinating day-to-day business activities
</li><li>Facilitate the Executives accessibility and open lines of communication
</li><li>Maintain Executives calendar, screen incoming telephone calls and greet visitors
</li><li>Coordinate meeting and conference schedules
</li><li>Answer/screen telephone calls, arrange conference calls, manage call back list
</li><li>Read and route incoming mail, prepare e-mail and correspondence as needed
</li><li>Compose and format documentation including letters, briefing books, communications to staff and staff meeting minutes using shorthand, hand written notes, dictation, etc.
</li><li>Initiate travel arrangements, create detailed itineraries
</li><li>Plan and manage events
</li><li>Coordinate a variety of resources, obtain information for special projects
</li><li>Create presentations and create and maintain spreadsheets and databases
</li><li>Maintain issue-specific files
</li><li>Prepare, review and track invoices and expense reports
</li>Purchase and maintain supplies and material<br>
<li>
<br>
</li></ul><p>Executive Assistant works with minimal supervision, exercising independent judgment and maintaining confidentiality. The Executive Assistant understands the requirement for flexibility and accommodates shifting priorities while representing and supporting the Executives in planning, directing, managing and coordinating St. Peters views and interests. Represents the Executives to the public, staff and physicians and communicates in a professional manner. In addition to day to day responsibilities, manages multiple large projects and works cooperatively with co-workers. Attends and takes minutes for multiple meetings during regular business hours and occasionally for meetings that are early morning and evenings.<br>
<br>
</p><p><b>KNOWLEDGE/EXPERIENCE: </b>At least five years progressively responsible administrative support experience required. Five years at an executive support level preferred. Advance typing skills. Possess demonstrated ability to use advanced functions of word process required. Demonstrated ability to use and manage advanced functions of calendars/schedules as well as provide other administrative support such as filing/copying/mail management.
<br>
<br>
Must possess advanced grammar and spelling knowledge and shorthand skills for executive correspondence, meeting minutes, and staff communication. Demonstrated ability of intermediate computer and software skills using Microsoft Word, Excel and PowerPoint. Skills/Qualifications: Travel Logistics, Scheduling, Informing Others, Presentation Skills, Self-Confidence, Meeting Management, Client Relationships, Written Communication, Promoting Process Improvement, Decision Making, Administrative Writing Skills.<br>
<br>
</p><p><b>EDUCATION: </b>Bachelor&rsquo;s Degree preferred.<br>
<br>
</p><p><b>LICENSE/CERTIFICATION/REGISTRY: </b>None</p></div>

Executive Assistant - SPH Administration

Khattaksons Pvt LTD

<p>An <b>Executive Assistant (EA)</b> shall provide high-level administrative support to senior executive . The role goes beyond basic clerical tasks and involves coordination, communication, and decision support.</p><p><b>Role Overview</b></p><p>The Executive Assistant shall support executive by managing schedules, handling communications, organizing operations, and ensuring the executive&rsquo;s day-to-day activities run efficiently.</p><p><b>Key Responsibilities</b></p><p><b>1. Calendar &amp; Schedule Management</b></p><ul><li>Manage and maintain executive calendars</li><li>Schedule meetings, appointments, and travel arrangements</li><li>Prioritize appointments and resolve scheduling conflicts</li></ul><p><b>2. Communication Handling</b></p><ul><li>Act as the point of contact between the executive and internal/external stakeholders</li><li>Screen calls, emails, and correspondence</li><li>Draft and respond to emails, memos, and reports</li></ul><p><b>3. Meeting Coordination</b></p><ul><li>Prepare agendas, presentations, and documents</li><li>Take meeting minutes and follow up on action items</li><li>Coordinate logistics for meetings and events</li></ul><p><b>4. Travel &amp; Logistics</b></p><ul><li>Arrange domestic and international travel (flights, hotels, transport)</li><li>Prepare travel itineraries and expense reports</li></ul><p><b>5. Administrative Support</b></p><ul><li>Maintain records, files, and confidential documents</li><li>Handle office management tasks when needed</li><li>Assist with project coordination and reporting</li></ul><p><b>6. Decision Support</b></p><ul><li>Conduct research and prepare briefings</li><li>Help executives make informed decisions by organizing data</li></ul><p><b>Required Skills &amp; Qualifications</b></p><ul><li>Strong organizational and time-management skills</li><li>Excellent written and verbal communication</li><li>Proficiency in tools like Microsoft Office or Google Workspace</li><li>High level of discretion and confidentiality</li><li>Problem-solving and multitasking abilities</li><li>Attention to detail</li></ul><p><b>Education &amp; Experience</b></p><ul><li>Bachelor&rsquo;s degree (often preferred)</li><li>2&ndash;5+ years of administrative or executive support experience</li></ul><p><b>Key Traits</b></p><ul><li>Professional and proactive</li><li>Reliable and trustworthy</li><li>Adaptable in fast-paced environments</li><li>Strong interpersonal skills</li></ul><p><b>Optional / Advanced Duties (Senior EA Roles)</b></p><ul><li>Managing budgets and expenses</li><li>Supervising junior administrative staff</li><li>Supporting strategic planning</li><li>Liaising with board members or investors</li></ul><p>Pay: From Rs40,000.00 per hour</p><p>Work Location: In person</p>

Executive Assistant

Department Of Family And Protective Services

<div><div>The Texas Department of Family and Protective Services (DFPS) works to build on strengths of families and communities to keep children and vulnerable adults safe, so they thrive. We do this through investigations, services, and referrals.</div><div></div><div><b><br>
What You Get Beyond Your Paycheck</b></div><div>
When you join the State of Texas, your monthly paycheck is just one part of your real income. Our benefits provide extra value that many private employers simply don&rsquo;t match&mdash;often adding hundreds of dollars each month to what you take home or save.</div><div></div><div><br>
Here&rsquo;s what you get as a full-time employee:</div><ul><li><b>
100% paid health insurance</b> for you, and 50% paid for eligible family members&mdash;saving you hundreds every month in out-of-pocket medical costs</li><li><b>
Retirement plans</b> with lifetime monthly payments after five years of state service, plus options to save even more with 401(k) and 457 plans</li><li><b>
Paid vacation, holidays, and sick leave</b> so you can recharge and take care of life outside work (that&rsquo;s time off you&rsquo;re actually paid for)</li><li><b>
Optional dental, vision, and life insurance</b>&mdash;at rates much lower than most private plans</li><li><b>
Flexible spending accounts</b> for added tax savings on health and dependent care</li><li><b>
Employee discounts</b> on things like gym memberships, electronics, and entertainment</li></ul><div></div><div><br>
You also might qualify for Public Service Loan Forgiveness, which could help you pay off federal student loans faster.</div><div>
You can see all the details here: ERS recruitment brochure</div><p></p><p><b><br>
Functional Title:</b> Executive Assistant III<br>
<b>Job Title:</b> Executive Assistant III<br>
<b>Agency:</b> Dept of Family &amp; Protectve Svc<br>
<b>Department:</b> OFFICE OF STRATEGIC OPERATIONS<br>
<b>Posting Number:</b> 11633<br>
<b>Closing Date:</b> 05/03/2026<br>
<b>Posting Audience:</b> Internal and External<br>
<b>Occupational Category:</b> Office and Administrative Support<br>
<b>Salary Group:</b> TEXAS-B-21<br>
<b>Salary Range:</b> $4,523.16 - $6,250.00<br>
<b>Pay Frequency:</b> Monthly<br>
<b>Shift:</b> Day<br>
<b>Additional Shift:</b>
<br>
<b>Telework:</b> Not Eligible for Telework<br>
<b>Travel:</b> Up to 10%<br>
<b>Regular/Temporary:</b> Regular<br>
<b>Full Time/Part Time:</b> Full time<br>
<b>FLSA Exempt/Non-Exempt:</b> Nonexempt<br>
<b>Facility Location:</b>
<br>
<b>Job Location City:</b> AUSTIN<br>
<b>Job Location Address:</b> 4900 N LAMAR BLVD<br>
<b>Other Locations:</b>
<br>
<b>MOS Codes:</b> 0100,0111,0170,3372,3381,4430,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN,YN<br>
YNS</p><br>
<div><div><p><b>
Brief Job Description:</b></p></div><div><p>
Performs advanced (senior-level) professional assistance work for an executive or multiple executives involving coordinating high-level administrative operations of an agency, division, or department. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.</p></div><p></p><div><p><b><br>
Essential Job Functions (EJFs):</b></p></div><div><p>
Coordinates calendars, and meetings; develops trip itineraries and presentation and handout materials; coordinates travel for an executive(s).
</p></div><div><ul><li><p>Serves as the first line assistant for a varying array of needs for department Directors.
</p></li></ul></div><div><ul><li><p>Completes special assignments by participating in stakeholder and other meetings as special project or division representative.</p></li></ul></div><div><ul><li><p>
Participates in various meetings on behalf of the department.</p></li></ul></div><div><ul><li><p>
Coordinates and facilitates meetings with internal and external stakeholders.
</p></li></ul></div><div><ul><li><p>Coordinates all travel itineraries for leadership.</p></li></ul></div><div><ul><li><p>
Provides primary support and coordinates activities for the Commissioner and/or executive team to include scheduling, travel arrangements, preparation of travel vouchers, and processing of expenses</p></li></ul></div><div><ul><li><p>
Manages the Commissioner&rsquo;s and/or executive team's daily calendar and schedules meetings with executive staff and external entities.</p></li></ul></div><div><ul><li><p>
Assists in coordinating and tracking executive assignments and activities; makes travel arrangements;</p></li></ul></div><p></p><div><p><br>
Completes expense and mileage reports for an executive(s).</p></div><div><ul><li><p>
Serves as the subject matter expert for department for any staff that need to travel or use the eTravel system, including any leadership members.</p></li></ul></div><div><ul><li><p>
Enters and submits all travel claims for the department leadership in the eTravel system, which includes all incurred expenses from said trips as well as any mileage incurred.</p></li></ul></div><p></p><div><p><br>
Prepares and/or proofs for accuracy various documents, including correspondence, memos, meeting notices and agendas, charts, presentation slides, handouts, forms, and spreadsheets.</p></div><div><ul><li><p>
Prepares, reviews and approves for processing all program action memos and job audits for department.
</p></li></ul></div></div><div><div><ul><li><p>Oversees and assists by providing research, preparing briefing, reports, presentations, project documentation and other information required to assure project success
</p></li></ul></div><div><ul><li><p>Works in partnership with leadership to determine scope, timelines and content of materials.
</p></li></ul></div><div><ul><li><p>Maintains and updates the department&rsquo;s organizational chart quarterly.</p></li></ul></div><div><ul><li><p>
Coordinates, acquires, transcribes, or composes various executive assignments and information for Commissioner&rsquo;s and/or executive team's attention and signature.</p></li></ul></div><p></p><div><p><br>
</p></div><div><p>Greets visitors, answers and screens phone calls, takes messages, and sets up conference calls for an executive(s).
</p></div><div><ul><li><p>Represents leadership as the coordinator of reports, project support coordination, and ensuring compliance with program, agency, and state requirements in partnership with directors, managers, team leads, partner agencies, and external stakeholders.
</p></li></ul></div><div><ul><li><p>Serves as the first line of contact for staff, internal stakeholders, other programs, and external stakeholders who have general inquiries regarding department operations as needed.</p></li></ul></div><div><ul><li><p>
Interacts routinely with the Commissioner, Deputy Commissioner, Assistant Deputy Commissioner and other members of the DFPS Executive Team; legislative and Governor&rsquo;s Office staff; executive level staff from private agencies and other state agencies; representatives from various federal agencies; and the general public.
</p></li></ul></div><div><ul><li><p>Maintains and updates the calendar for leadership.</p></li></ul></div><div><ul><li><p>
Answers Executive Suite phone lines.</p></li></ul></div><div><ul><li><p>
Sets meetings and conference calls for many members of leadership.</p></li></ul></div><div><p><br>
</p></div><div><p>Provides input into developing and revising administrative policies, procedures, standards, and methods, and provides guidance and interpretation on policies and procedures.
</p></div><div><ul><li><p>Participates in weekly divisional meetings to document progress of activities/strategies for the department.
</p></li></ul></div><div><ul><li><p>Analyzes program processes and/or policies to provide input and assists with alignment of those strategies as requested.
</p></li></ul></div><div><ul><li><p>Ensures all reasonable accommodation requests and ergonomic assessments follow federal/state requirements.</p></li></ul></div><div><ul><li><p>
Coordinates with Civil Rights to ensure all accessibility items/hardware are purchased in a timely manner.
</p></li></ul></div><div><ul><li><p>Meets short deadlines and ensures sensitive information is held in strict confidence</p></li></ul></div></div><p></p><div><div><p><br>
Communicates objectives, tasks, and decisions to staff on behalf of an executive(s).</p></div><div><ul><li><p>
Assists with the planning and facilitation of approved projects within department which are employee led initiatives aimed at improving morale and retention.</p></li></ul></div><div><ul><li><p>
Disseminates all necessary information to affected staff in a timely manner.
</p></li></ul></div><div><ul><li><p>Responds to sensitive issues, concerns and questions raised by the public providers, other agencies and internal staff. Answers inquiries from staff, the general public, or others regarding meetings.
</p></li></ul></div><div><ul><li><p>Promotes and demonstrates appropriate respect for cultural diversity among coworkers and all work-related contacts.<br>
</p></li></ul></div><p></p><div><p>May advise and assist an executive on high-level administrative matters and operations.</p></div><div><ul><li><p>
Manages tracking and coordinating with program support to ensure all staff have adequate work accommodations.
</p></li></ul></div><div><ul><li><p>Maintains accurate files, statistics and legislative analysis for the Executives.</p></li></ul></div><div><ul><li><p>
Collects executive and legislative reports and communication for department.
</p></li></ul></div><div><ul><li><p>Any other duties as assigned/requested by leadership.</p></li></ul></div><div><ul><li><p>
Coordinates with other support staff in the executive suite and develops standards and methods to ensure coverage for and general support to executive staff in this location.</p></li></ul></div><div><p><br>
</p></div><div><p>Revise administrative policies, procedures, standards, and methods, and provide guidance and interpretation on policies and procedures.
</p></div><div><ul><li><p>Assists leadership staff members in editing and revising policy and procedures housed on the SafetyNet or otherwise.<br>
</p></li></ul></div><p></p><div><p>Assist an executive(s) with general human resource management actions and budget preparation.</p></div><div><ul><li><p>
Serves as the point of contact for program budget requests and inquires for department, when necessary.</p></li></ul></div></div><div><div><ul><li><p>
Reviews and approves all purchasing with division funds, cost pool purchasing, and PPE purchasing for department to include operations and policy &amp; performance management.
</p></li></ul></div><div><ul><li><p>Assists with the hiring of staff and serves as the facilitator and tracker of all associated skills tests for program administrators as needed.
</p></li></ul></div><div><ul><li><p>Reviews position control elements to ensure accuracy of FTEs.
</p></li></ul></div><div><ul><li><p>Coordinates and facilitates all shipping and receiving of goods, including state issued assets, for all satellite and partner offices.</p></li></ul></div><div><ul><li><p>
Maintains the supply closet and inventory of all goods at headquarters.
</p></li></ul></div><div><ul><li><p>Receives, validates, and approves program orders and communicates with accounts payable/receivable to ensure all purchase orders are paid timely.</p></li></ul></div><div><p><br>
</p></div><div><p>May oversee and supervise the work of others.</p></div><div><p><br>
</p></div><div><p>Performs related work as assigned</p></div><p></p><div><p><b><br>
Knowledge, Skills, and Abilities (KSAs):</b></p></div><div><ul><li><p>
Ability to maintain the security and integrity of the infrastructure per Governor Abbott Executive Order GA-48.</p></li></ul></div><div><ul><li><p>
Knowledge of accepted business practices and procedures.
</p></li></ul></div><div><ul><li><p>Knowledge of applicable rules, regulations, and policies.
</p></li></ul></div><div><ul><li><p>Knowledge of related legislative and legal practices and procedures.</p></li></ul></div><div><ul><li><p>
Knowledge of agency programs, organization, policies, and procedures.
</p></li></ul></div><div><ul><li><p>Knowledge of state agencies and organization.
</p></li></ul></div><div><ul><li><p>Skill in the use of standard office equipment and software.</p></li></ul></div><div><ul><li><p>
Skill in administrative management and organization.
</p></li></ul></div></div><div><div><ul><li><p>Skill in public relations.
</p></li></ul></div><div><ul><li><p>Skill in effective verbal and written communication.
</p></li></ul></div><div><ul><li><p>Skill in proofreading.
</p></li></ul></div><div><ul><li><p>Skill in organization.</p></li></ul></div><div><ul><li><p>
Ability to handle high-level administrative issues.
</p></li></ul></div><div><ul><li><p>Ability to analyze and solve work-related problems.
</p></li></ul></div><div><ul><li><p>Ability to communicate effectively.
</p></li></ul></div><div><ul><li><p>Ability to provide guidance to others.</p></li></ul></div><div><ul><li><p>
Ability to oversee and to supervise the work of others.</p></li></ul></div><div><ul><li><p>
Ability to plan.
</p></li></ul></div><div><ul><li><p>Ability to interpret and re-write complex written material.
</p></li></ul></div><div><ul><li><p>Ability to handle highly confidential documents and information.
</p></li></ul></div><div><ul><li><p>Ability to manage multiple tasks and meet deadlines.
</p></li></ul></div><div><ul><li><p>Ability to establish and maintain effective working relationships.<br>
</p></li></ul></div><p></p><div><p><b>Registrations, Licensure Requirements or Certifications:</b></p></div><div><p>
N/A</p></div><p></p><div><p><b><br>
Initial Screening Criteria:</b></p></div><div><ul><li><p>
Bachelor&rsquo;s degree OR at least five years of progressively responsible administrative/executive support experience.</p></li></ul></div><div><ul><li><p>
Demonstrated experience supporting senior leadership (director level or higher) in a government, corporate, or large nonprofit environment.</p></li></ul></div><div><ul><li><p>
Experience with Microsoft Office 365 (Outlook, Word, Excel, Teams, PowerPoint, SharePoint) and experience managing complex calendars, travel, and expense processes - this experience must be within the last ten years.</p></li></ul></div><p></p><div><p><b><br>
Additional Information:</b></p></div><div><p>
N/A</p></div></div><p></p><p><br>
Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.</p><p>
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor&rsquo;s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions. You may also contact the DFPS Military Liaison at dfpsmilvets@dfps.texas.gov with additional questions.</p><p>
Applicants selected for hire must pass a background check and if applicable a driver&rsquo;s record check.</p><p>
State of Texas employees are required to maintain the security and integrity of critical infrastructure as defined in Section 117.001(2), State of Texas Business and Commerce Code. Applicants selected for hire comply with this code by completing related training and abiding by agency cybersecurity and communications system usage policies.</p><p>
As a state agency, DFPS is required by Texas Administrative Code (TAC 206 and 213) to ensure all Electronic Information Resources (EIR) follow accessibility standards. The staff must be familiar with the WCAG 2.1 AA and Section 508 to create accessible content including but not limited to; Microsoft Office documents, Adobe PDFs, webpages, software, training guides, video, and audio files.</p><p>
DFPS uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Employees must provide documentation to DFPS to show their identity and authorization to work in the US. Please review the following link for authorized documents: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents .</p><p>
In compliance with the Americans with Disabilities Act (ADA), HHS/DFPS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS/DFPS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.</p></div>

Executive Assistant III

KABAS

<p><b>Overview</b><br/>We are seeking a dynamic and highly organized Executive Assistant to join our team and support our leadership with efficiency and professionalism. The Executive Assistant plays a critical and strategic role in maximizing the effectiveness of the Executive Director by ensuring the seamless execution of organizational objectives and the optimization of internal operations. This position requires a proactive, highly organized, and process-oriented individual capable of managing high-level administrative tasks, driving efficiency, and standardizing critical operational procedures.</p><p><b>Responsibilities</b></p><ul><li>Act as key liaison for the Executive Director, managing communication and documentation.</li><li>Proactively track, coordinate, and execute strategic objectives and special projects as directed by the Executive Director.</li><li>Prepare confidential reports, presentations, and correspondence for internal and external stakeholders</li><li>Design, implement, and maintain effective cross-functional processes to improve collaboration and workflow across departments.</li><li>Conduct analyses of current procedures to identify bottlenecks and implement strategies for increasing work efficiency.</li><li>Develop, document, and manage comprehensive Standard Operating Protocols (SOPs) for key administrative and operational funtions to ensure consitstency and compliance.</li><li>Oversee and manage the end-to-end enrollment procedures, ensuring a smooth, efficient, and well documented process for all applicants.</li><li>Coordinate with relevant teams (e.g., admissions, finance) to streamline enrollment-related tasks.</li><li>Monitor enrollment metrics and report on progress to the Executive Director</li><li>Meet with supervisory staff on a bi-weekly basis</li><li>Provide weekly updates</li><li>Attend or participate in Continued Education activities (e.g. online modules, professional development)</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience as an executive assistant or in a similar administrative role</li><li>Demonstrated ability to develop, document, and implement organizational processess or SOPs.</li><li>Exceptional organization, project management, and problem solving skills</li><li>Strong profeciency in all Google Workspace applications and other relevent office software.</li><li>Excellent writeen and verbal communication skills, with professional and siscreet demeanor</li></ul><p>Join us as an Executive Assistant where your proactive approach will empower our leadership team to excel. We value energetic individuals who thrive on organization, communication excellence, and delivering top-tier support. This is more than just an administrative role &mdash; it&rsquo;s an opportunity to contribute meaningfully to our organization&rsquo;s success while developing your career in a vibrant environment.</p><p>Pay: $23.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Signature School Inc

<div><p><b>Job Title: </b>Executive Administrative Assistant, 2026-2027 Academic Year
</p><p><b>Location: </b>Signature School, 610 Main Street, Evansville, IN 47708</p><p><b>
Reports To:</b> Executive Director
</p><p><b>Starting Date:</b> July 20, 2026</p><p></p><p><b><br>
About Signature School
</b></p><p>Signature School is a 9-12 public charter high school in Evansville, Indiana. It is an International Baccalaureate (IB) and Advanced Placement (AP) Capstone Program school. Recent recognitions include being named the #1 Best High School in Indiana and the #2 Best Charter nationwide by US News &amp; World Report, and #1 in the country on the Jay Mathews Challenge Index.<br>
</p><p></p><br>
<p><b>Position Summary</b></p><p>
Serving as the first point of contact, the person in this role is pivotal in setting the tone for students and visitors every day. This individual must maintain a professional and friendly demeanor while balancing the competing needs of students, parents, staff, and community members. The position manages the daily operations of the main office and serves as the assistant to the Executive Director. The role requires strict confidentiality, sound judgment, excellent spoken and written communication skills, and the ability to maintain an organized, responsive front office.<br>
</p><p></p><br>
<p><b>Essential Duties and Responsibilities</b>
</p><p><b>Office Operations &amp; Executive Support</b>
</p><ul><li>Open the main building daily at 7:00 AM.
</li><li>Serve as assistant to the Executive Director and complete other administrative tasks as required.
</li><li>Manage building access by greeting and directing visitors, ensuring security protocols are followed.
</li><li>Route incoming phone calls, take messages, and make daily school-wide announcements over the loudspeaker.
</li><li>Receive and distribute mail, deliveries, and coordinate school-wide mailings.
</li><li>Utilize the Student Information System (PowerSchool) to input and retrieve information.
</li></ul><p> Organize and maintain physical and digital office files. Manage office supply inventory and ordering.
</p><ul><li>Coordinate textbook distribution, collection, and purchasing in conjunction with the Bookstore Manager.
</li><li>Serve as the staff liaison for coordinating school lunch locations.
</li><li>Prepare compliance reports for the IDOE, regulatory agencies, and external requests.<br>
</li></ul><p></p><br>
<p><b>Student Needs &amp; Attendance</b>
</p><ul><li>Utilize PowerSchool to input and track daily attendance in compliance with state requirements.
</li><li>Calculate and submit year-end attendance reports to the state.
</li><li>Enforce legal and policy regulations regarding the release of students to authorized guardians.
</li><li>Provide initial care and assistance for ill students.
</li><li>Maintain compliance with state guidelines for medication distribution and execute the school's internal medication protocols.
</li><li>Serve as a witness and note-taker during confidential meetings involving students, families, or other</li></ul><p>
parties alongside the Executive Director.
</p><ul><li>Manage the prospective student shadow program, including scheduling, student ambassador matching, and family communication.<br>
</li></ul><p></p><br>
<p><b>Safety &amp; Facility Environment
</b></p><ul><li>Maintain active awareness of the interior and exterior school environment and take initiative to address situations using sound judgment.
</li><li>Schedule and execute monthly school safety drills in compliance with state requirements.
</li><li>Coordinate building maintenance and vendor services, directing cleaners, painters, plumbers, elevator technicians, and relevant city or state officials.
</li><li>Manage space reservations for internal school facilities, the Victory Theatre, and other external sites for school events.<br>
</li></ul><p></p><br>
<p><b>Qualifications
</b></p><ul><li>Bachelor&rsquo;s degree required.
</li><li>Minimum of three years of professional work experience.
</li><li>Proven ability to manage multiple tasks in an active, fast-paced environment.
</li><li>Excellent spoken and written communication skills.
</li><li>Demonstrated ability to maintain strict confidentiality and build professional rapport with students, families, and staff.<br>
</li></ul><p></p><br>
<p><b>Compensation and Benefits</b>
</p><p>This position offers a competitive salary commensurate with experience. The comprehensive benefits package includes a pension and a flexible work schedule.<br>
</p><p></p><br>
<p><b>How to Apply</b> Interested candidates should submit a resume and a cover letter detailing their interest in the role to Ms. Jean Hitchcock, Executive Director, at jean.hitchcock@signature.edu or by mail to:<br>
</p><p></p><br>
<p>Signature School
</p><p>610 Main Street
</p><p>Evansville, IN 47708<br>
</p><p></p><br>
<p><b>Note</b>
</p><p>Signature School employment opportunities are separate from the Evansville Vanderburgh School Corporation (EVSC). Candidates who have applied through the EVSC portal must submit a separate application to Signature School. Non-Discrimination Policy Signature School does not discriminate against any individual on the basis of race, color, religion, gender, sexual orientation, veteran status, national origin, age, and disability or limited English proficiency in its programs or employment policies as required by the Indiana Civil Rights Laws (I.C. 22-9-1), Title IV and VI (Civil Rights Act of 1964), the Equal Pay Act of 1973, Title IX (Educational Amendments), and Section 504 (Rehabilitation Act of 1973).</p></div>

Executive Administrative Assistant

Modern Wealth Management

<div><h2 class="jobSectionHeader"><b>Job Title</b></h2><p>
Executive Assistant</p><h2 class="jobSectionHeader"><b>
Location</b></h2><p>
Monterey, CA</p><h2 class="jobSectionHeader"><b>
Reports To</b></h2><p>
Chief of Staff</p><p></p><h2 class="jobSectionHeader"><b>
Job Overview</b></h2><p>
The Executive Assistant provides high-level administrative, operational, and strategic support to senior executives, ensuring the efficient operation of the executive office. This role is responsible for managing complex schedules, coordinating meetings and travel, handling confidential information with discretion, and serving as a key liaison between executives and internal and external stakeholders. In addition, this position oversees and coordinates the work of other Executive Assistants to ensure consistency, coverage, and high standards of executive support across the organization.</p><p></p><h2 class="jobSectionHeader"><b>
Key Responsibilities</b></h2><ul><li>
Manage executive calendars, schedule meetings, and coordinate appointments to ensure efficient and effective use of executive time.</li><li>
Arrange and manage travel itineraries, accommodations, and transportation for executives, anticipating needs and handling logistics end to end.</li><li>
Prepare, review, and distribute correspondence, reports, presentations, and other materials on behalf of executives with a high level of accuracy and professionalism.</li><li>
Screen and prioritize incoming calls, emails, and correspondence, redirecting inquiries as appropriate and ensuring timely follow-up on action items.</li><li>
Coordinate and facilitate executive meetings, including preparing agendas, taking meeting notes, tracking action items, and ensuring follow-through.</li><li>
Serve as a trusted partner to executives by anticipating needs, proactively identifying potential issues, and providing solutions-oriented administrative support.</li><li>
Manage confidential and sensitive information with the highest level of discretion, ensuring compliance with company policies and professional standards.</li><li>
Act as a liaison between executives and internal and external stakeholders, representing the executive office in a professional and responsive manner.</li><li>
Provide leadership, coordination, and day-to-day guidance to other Executive Assistants, including assigning coverage, sharing best practices, and ensuring alignment and consistency in executive support.</li><li>
Support onboarding, training, and coordination of Executive Assistants to promote collaboration, continuity, and operational effectiveness across executive teams.</li><li>
Assist with special projects and ad-hoc initiatives as assigned, demonstrating flexibility and adaptability in a fast-paced environment.</li></ul><p></p><h2 class="jobSectionHeader"><b>
Qualifications</b></h2><ul><li>
Bachelor&rsquo;s degree in Business Administration, Communications, or a related field preferred.</li><li>
Minimum of 3 years of experience as an Executive Assistant or senior administrative professional supporting senior leaders or C-suite executives.</li><li>
Demonstrated experience coordinating or leading the work of other administrative or Executive Assistant professionals preferred.</li><li>
Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools.</li><li>
Exceptional organizational, time management, and prioritization skills with the ability to manage multiple competing demands.</li><li>
Strong written and verbal communication skills with a high degree of professionalism.</li><li>
Proven ability to handle confidential and sensitive information with discretion and sound judgment.</li><li>
Proactive, detail-oriented, and adaptable with a service-oriented mindset.</li></ul><p></p><h2 class="jobSectionHeader"><b>
Key Competencies / Skills</b></h2><ul><li>
Executive-level administrative support</li><li>
Calendar and travel management</li><li>
Cross-functional coordination and communication</li><li>
Leadership and administrative team coordination</li><li>
Attention to detail and follow-through</li><li>
Confidentiality and professionalism</li><li>
Ability to work independently while collaborating across teams</li></ul><p></p><h2 class="jobSectionHeader"><b>
Equal Employment Opportunity Statement</b></h2><p>
We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other protected status under applicable law. We are committed to providing reasonable accommodations for qualified individuals with disabilities throughout the hiring process.</p></div>

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