executive staff assistant

Maximus KSA | ماكسيموس السعودية

<div>
 
 We are seeking a
 
 highly experienced Senior Executive Assistant
 
 to provide professional, high-level support to a Senior Manager in Riyadh. This role requires a seasoned individual who can seamlessly manage both professional and personal matters, ensuring the smooth operation of the manager&rsquo;s daily activities.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide comprehensive executive-level support, including calendar management, correspondence, document preparation, and meeting coordination.
 </li>
 <li>
 Handle sensitive and confidential information with discretion and professionalism.
 </li>
 <li>
 Coordinate travel arrangements, itineraries, and logistics for both business and personal purposes.
 </li>
 <li>
 Manage home-related administrative duties, including scheduling household staff, overseeing vendors and services, and coordinating family appointments or events.
 </li>
 <li>
 Anticipate needs and proactively resolve issues to optimize the manager&rsquo;s time and focus.
 </li>
 <li>
 Serve as a trusted point of contact, liaising with internal departments, government entities, and external stakeholders.
 </li>
 <li>
 Support in organizing both corporate and personal events.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Requirements
 
 
 <ul>
 <li>
 
 4+ years of experience
 
 as an Executive Assistant or Personal Assistant at a senior level, preferably within government or large organizations.
 </li>
 <li>
 Strong bilingual communication skills (Arabic and English, spoken and written).
 </li>
 <li>
 Exceptional organizational skills, attention to detail, and ability to manage multiple priorities.
 </li>
 <li>
 High level of discretion, integrity, and professionalism.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and digital collaboration tools.
 </li>
 <li>
 Strong interpersonal skills with the ability to work with senior stakeholders and household staff alike.
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 Competitive government package and benefits.
 </li>
 <li>
 Opportunity to work closely with senior leadership in a prestigious role.
 </li>
 <li>
 A dynamic and professional working environment in Riyadh.
 </li>
 </ul>
 
 
 
 
 If you are a highly organized, resourceful, and discreet professional who thrives in fast-paced environments and can balance both office and home-related executive support, we invite you to apply.
 
</div>

Senior Executive Assistant

Pakson International Plastic Industries (Pvt.) Ltd

Job SummaryWe are looking for a Personal Staff Officer / Executive Assistant / Secretary to provide high-level administrative and personal support to senior management. The ideal candidate will be organized, efficient, and capable of handling multiple tasks with professionalism and confidentiality.Responsibilities<ul><li>Manage daily schedules, appointments, and meetings for executives.</li><li>Draft, review, and manage correspondence, memos, and official communication.</li><li>Coordinate travel plans, logistics, and event arrangements.</li><li>Maintain records, filing systems, and confidential documents.</li><li>Prepare reports, presentations, and meeting minutes.</li><li>Serve as a communication link between management, staff, and external contacts.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree (Business Administration or related field preferred).</li><li>2+ years of experience as a Personal Assistant, Secretary, or similar role.</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Proficient in MS Office (Word, Excel, PowerPoint).</li><li>Discretion and professionalism in handling confidential matters.</li></ul>Benefits<ul><li>Competitive salary and allowances.</li><li>Professional and supportive work environment.</li><li>Growth and career advancement opportunities.</li></ul>How to ApplyPlease submit your CV and a recent photo to: [hrmanager@boss.com] 0324-9209099 / 0324-9202114Job Type: Full-timePay: Rs40,000.00 - Rs60,000.00 per monthWork Location: In person

Personal Staff Officer / Assistant / Secretary

Abu Dhabi University

<div>
 
 
 KEY INFORMATION ON THE ROLE
 
 
 
 
 Position Title
 
 : Executive Assistant
 
 
 
 Department:
 
 College of Business
 
 
 
 
 
 
 JOB PURPOSE
 
 
 
 The purpose of this role is to manage the Dean&rsquo;s Office and ensure that all day-to-day operations of the College run smoothly and efficiently. The Executive Assistant serves as the primary point of contact for internal and external stakeholders, maintains the Dean&rsquo;s schedule and priorities, and coordinates College-level projects, committees, and communications on behalf of the Dean.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 The Executive Assistant oversees the Dean&rsquo;s Office operations, ensures effective coordination with internal and external stakeholders, and provides high-level administrative and strategic support as outlined below:
 
 
 
 
 
 
 Office &amp; Executive Support
 
 
 <ul>
 <li>
 Manages the Dean&rsquo;s calendar, correspondence, and daily priorities, ensuring confidentiality and timely completion of all tasks.
 </li>
 <li>
 Coordinates and prepares agendas, reports, and presentations for meetings and committees.
 </li>
 <li>
 Screens incoming communication, reviews correspondence, and drafts responses on behalf of the Dean.
 </li>
 <li>
 Manages travel arrangements, expense reports, and reimbursements for the Dean and other College representatives.
 </li>
 <li>
 Maintains accurate filing systems (both electronic and hard copy) for official correspondence, policies, and strategic documents.
 </li>
 <li>
 Liaises closely with HR and Finance for all Dean-related approvals, faculty overloads, and expense payments.
 </li>
 <li>
 Attends telephonic and in-person calls for the Dean, screening and prioritizing before forwarding.
 </li>
 </ul>
 
 
 
 
 
 Coordination &amp; Liaison
 
 
 <ul>
 <li>
 Oversees and provides guidance to the Administrative Assistant and departmental support staff.
 </li>
 <li>
 Coordinates activities and communications between the Dean, Associate Deans, Chairs, and other University departments.
 </li>
 <li>
 Organizes and supports College-level committees, including Curriculum and Assurance of Learning, and Advisory Boards.
 </li>
 <li>
 Drafts minutes and tracks action items arising from meetings and ensures follow-through.
 </li>
 <li>
 Screens registration-related requests such as change of major, manual entry of grades, and ensures proper review before relaying to the Dean.
 </li>
 </ul>
 
 
 
 
 
 Student, Faculty, and College Affairs
 
 
 <ul>
 <li>
 Screens and routes student and parent inquiries &amp; complaints, ensuring appropriate escalation.
 </li>
 <li>
 Oversees the distribution of course materials, surveys, and departmental communications.
 </li>
 <li>
 Supports onboarding and orientation of new faculty.
 </li>
 <li>
 Compiles departmental reports, survey results, and documentation related to accreditation or performance reviews.
 </li>
 <li>
 Screens new student admission documents and obtains approval from the Dean.
 </li>
 <li>
 Compiles lists of books to be purchased by the library based on department chairs&rsquo; recommendations.
 </li>
 </ul>
 
 
 
 
 
 Events and Representation
 
 
 <ul>
 <li>
 Supports the planning and execution of college events, meetings, and workshops.
 </li>
 <li>
 Represents the Dean&rsquo;s Office in internal and external events when delegated.
 </li>
 </ul>
 
 
 
 
 
 Minimum Educational Qualifications Required for the Role
 
 
 <ul>
 <li>
 A Bachelor&rsquo;s Degree and a secretarial professional certification
 </li>
 </ul>
 
 
 
 
 
 Minimum Years of Experience Required
 
 
 <ul>
 <li>
 3 years of experience in related field
 </li>
 </ul>
 
 
 
 
 
 Nature of Relevant Experience Required
 
 
 <ul>
 <li>
 3 years&rsquo; experience
 </li>
 </ul>
 
 
 
 
 
 Language - Skills
 
 
 <ul>
 <li>
 English is required
 </li>
 <li>
 Arabic is preferred
 </li>
 </ul>
 
 
 
 
 
 Special Skills and Abilities
 
 
 <ul>
 <li>
 Exceptional organizational and time-management skills; discretion and professionalism in handling confidential information; strong written and verbal communication; advanced MS Office and ERP system proficiency; ability to manage multiple priorities under pressure; proven experience managing an executive office or academic dean&rsquo;s office.
 </li>
 </ul>
 
 
 
 
 Apply the CV: Executive Assistant
 
</div>

Executive Assistant

Integrant

<div>Job Title: Executive Assistant
Company: Integrant
Location: On-site (Cairo, Egypt)
As an Executive Assistant at Integrant, you will play a critical role in supporting the executive team by managing their schedules, communications, and administrative tasks. Your attention to detail, exceptional organizational skills, and ability to multitask will be essential in ensuring the smooth operation of the executive office.
Key Responsibilities<ul>
<li>
Confidentiality &amp; Compliance</li>
<li><ul><li>Handle sensitive information with discretion and always maintain a high level of confidentiality.</li>
<li>Ensure compliance requirements are met through organizational and procedural measures, including monitoring and reporting.</li>
<li>Assist with confidential HR or business matters as needed.</li>
</ul></li><li>Executive Support</li>
<li><ul><li>Act as a liaison between executives and staff, ensuring effective communication and timely follow-up.</li>
<li>Support the manager in strategic initiatives and ad hoc assignments.</li>
<li>Prepare and organize materials for meetings, including agendas and reports.
</li><li>Take meeting notes, capture key decisions, and track follow-up actions.</li>
</ul></li><li>Task &amp; Workflow Management</li>
<li><ul><li>Track and follow up on tasks and action items assigned to different teams to ensure timely execution.</li>
<li>Assist in managing legal and compliance workflows and deadlines.</li>
<li>Support various executive projects and manage deadlines effectively.</li>
</ul></li><li>Documentation &amp; Communication</li>
<li><ul><li>Prepare, edit, and proofread correspondence, reports, and presentations for executive review.</li>
<li>Assist in the preparation of internal and external communications.</li>
<li>Handle administrative requests and queries from senior managers and employees.</li>
</ul></li><li>Operational &amp; Administrative Support</li>
<li><ul><li>Ensure smooth day-to-day communication and workflow.</li>
<li>Supervise and guide team members, including the Senior Office Administrator and Office Manager, overseeing visa applications, medical insurance, procurement, and facilities.
</li></ul></li></ul>Requirements
Requirements<ul><li><ul><li><ul>
<li>
Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li>
<li>Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, and Outlook).</li>
<li>Excellent communication skills, both written and verbal, in English.</li>
<li>Proactive and adaptable mindset with a problem-solving attitude.</li>
<li>Strong interpersonal skills and the ability to build effective relationships across various department</li>
</ul></li></ul></li></ul>
Benefits<ul>
<li>
Why Integrant?</li>
<li>Competitive compensation package</li>
<li>In-house Technical and English training programs</li>
<li>Interest free loans</li>
<li>Flexible work schedules</li>
<li>Perks: events, sponsored lunch, game area, rooftop hangout + more!</li></ul></div>

Homegrown Olympics Management Enterprises

&#10024; About the RoleWe are looking for a highly organized, resourceful, and dependable Executive Assistant to provide full support to the CEO This role is critical in ensuring that the company&rsquo;s operations, projects, and administrative tasks run efficiently and on schedule.The ideal candidate is a college graduate with previous experience as an Executive Assistant or Virtual Assistant&mdash;preferably someone who has worked in a corporate or multinational environment and is confident in handling a fast-paced, dynamic workload.You will act as the CEO&rsquo;s strategic right hand &mdash; managing schedules, tracking tasks, organizing meetings, and ensuring that all projects and deliverables are moving forward smoothly.&#10024; Key Responsibilities1. Meeting &amp; Task Management<ul><li>Attend meetings and take clear, detailed minutes.</li><li>Document all assigned tasks per staff member, monitor progress, and follow up regularly.</li><li>Provide consistent status updates and reminders to ensure accountability and completion.</li></ul>2. Calendar &amp; Scheduling<ul><li>Manage the CEO&rsquo;s calendar, set appointments, and coordinate internal and external meetings.</li><li>Anticipate scheduling needs and handle any changes or conflicts efficiently.</li></ul>3. Travel &amp; Logistics<ul><li>Arrange all travel requirements including flight bookings, accommodations, visas, and itineraries.</li><li>Ensure seamless coordination for both local and international business trips.</li></ul>4. Project Coordination<ul><li>Assist in overseeing company projects and ensuring timely completion within set deadlines.</li><li>Maintain a clear timeline of deliverables and proactively track progress.</li></ul>5. Communication &amp; Reporting<ul><li>Draft and proofread professional emails, letters, memos, and presentations in English and Tagalog.</li><li>Prepare daily or weekly updates summarizing company activities, pending issues, and priorities.</li><li>Serve as a reliable point of contact between the CEO and internal/external stakeholders.</li></ul>6. Administrative &amp; Executive Support<ul><li>Handle confidential information with utmost discretion.</li><li>Act as a &ldquo;runner&rdquo; for urgent or ad-hoc tasks the CEO or management may need done.</li><li>Support the CEO in ensuring day-to-day operations are running smoothly and efficiently.</li></ul>&#10024; Qualifications<ul><li>Bachelor&rsquo;s Degree (required).</li><li>Minimum 3 years of experience as an Executive Assistant, Virtual Assistant, or in a similar administrative support role.</li><li>Preferably with experience in a large corporation or multinational organization.</li><li>Excellent written and spoken communication skills in both English and Tagalog.</li><li>Strong ability to draft emails, reports, and presentations with professionalism and accuracy.</li><li>Highly organized, detail-oriented, and able to multitask effectively.</li><li>Proficient in Google Workspace, Microsoft Office Suite, and project management tools (e.g., Asana, Trello, ClickUp).</li><li>Trustworthy, proactive, and capable of working independently with minimal supervision.</li></ul>&#10024; Preferred Attributes<ul><li>Strong sense of ownership and accountability.</li><li>Professional demeanor with excellent interpersonal skills.</li><li>Fast learner who can adapt to changing priorities.</li><li>Problem-solver who takes initiative and follows through on commitments.</li></ul>Job Type: Full-timeBenefits:<ul><li>Company events</li><li>Employee discount</li><li>Promotion to permanent employee</li></ul>Work Location: In person

People Matter PH

We&rsquo;re Hiring: Executive AssistantLocation: Taguig Work Setup: Onsite Shift: Day shiftWe&rsquo;re looking for a highly organized and competitive Executive Assistant to provide comprehensive administrative and operational support. The ideal candidate has a strong background in executive-level coordination and experience working with global stakeholders.Key Responsibilities:<ul><li>Provide end-to-end executive support including calendar management, travel arrangements, and meeting coordination.</li><li>Handle confidential correspondence, reports, and presentations with discretion and accuracy.</li><li>Serve as a primary point of contact for local and global stakeholders, ensuring effective communication and collaboration.</li><li>Coordinate logistics for executive meetings, events, and business trips.</li><li>Track and follow up on key deliverables, deadlines, and priorities.</li><li>Support office operations and assist with special projects as needed.</li></ul>Qualifications:<ul><li>At least 5-7 years of experience as an Executive Assistant, preferably in a multinational or corporate environment.</li><li>Proven experience supporting global teams.</li><li>Excellent communication and interpersonal skills, with strong attention to detail.</li><li>Proficient in Microsoft Office and virtual collaboration tools.</li><li>Highly organized, proactive, and able to manage multiple priorities under pressure.</li><li>Bachelor&rsquo;s degree in Business Administration or related field preferred.</li></ul>Job Type: Full-timePay: Php80,000.00 - Php100,000.00 per monthBenefits:<ul><li>Company events</li><li>Health insurance</li><li>Life insurance</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Executive Assistant: 7 years (Preferred)</li></ul>Work Location: In person

Executive Assistant (With Competitive Pay!)

Hiring Talent

We are looking for a highly organized and proactive Executive Assistant for our US based client.Experience: 3 to 4 yearsShift: 6:00 PM &ndash; 4:00 AM (Night Shift)Job Type: OnsiteTransport: Pick &amp; Drop ProvidedKey Responsibilities:<ul><li>Provide day-to-day administrative support to the management team.</li><li>Coordinate meetings, appointments, and travel arrangements.</li><li>Prepare reports, presentations, and correspondence as required.</li><li>Maintain confidentiality of sensitive information.</li><li>Liaise with internal teams and external partners to ensure smooth communication and workflow.</li><li>Assist in project coordination and follow-ups to ensure timely completion of tasks.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>Proven experience as an Executive Assistant, Personal Assistant, or similar role.</li><li>Excellent communication and coordination skills.</li><li>Strong organizational and time management abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Ability to multitask and prioritize in a fast-paced environment.</li></ul>Interested candidates may apply.Job Type: Full-timeApplication Question(s):<ul><li>Are you comfortable working onsite in night shift?</li><li>Do you speak English fluently?</li></ul>Experience:<ul><li>executive assistant: 3 years (Preferred)</li></ul>Work Location: In person

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