executive staff assistant

International Schools Group (ISG)

<div><div><div><h1 class="jobSectionHeader"><b>Executive Assistant</b></h1>
<div><div><div><b>ISG Jubail</b></div>
(JUB)
</div><div>September 29, 2025</div>
</div></div><div><h2 class="jobSectionHeader"><b>Position Description</b></h2>
<div><div><div><div><b>LOCATION</b></div> <div>Al Jubail, Eastern, Saudi Arabia</div>
</div><br>
<div><div><b>SCHOOL / SITE</b></div> <div>ISG Jubail</div>
</div><br>
<div><div><b>DIVISION / DEPARTMENT</b></div> <div>Whole School</div>
</div><br>
<div><div><b>POSITION TYPE</b></div> <div>Support Staff</div>
</div><br>
<div><div><b>SUBJECT / STAGES</b></div> <div>-</div>
</div><br>
<div><div><b>WORK DAYS / HOURS</b></div> <div>210 days @ 8 hours per day</div>
</div><br>
<div><div><b>POSITION STATUS</b></div> <div>Full time</div>
</div><br>
<div><div><b>SALARY CODE</b></div> <div>Support Staff</div>
</div><br>
<div><div><b>ELIGIBLE APPLICANTS</b></div> <div>Saudi / GCC National</div>
</div><br>
<div><div><b>POSITION START DATE</b></div> <div>As Soon As Possible</div>
</div><br>
<div><div><b>APPLICATION DEADLINE</b></div> <div>Until filled</div>
</div><br>
<div><div><b>REPORTS TO</b></div> <div>Dr. Jamie Martin</div>
</div><br>
<div><div><b>REQUISITION NUMBER</b></div> <div>05-2526-073</div>
</div><br>
</div></div></div><p></p><h2 class="jobSectionHeader"><b>Summary</b></h2>
<p>We are looking for an executive assistant to the principal/administrator to provide comprehensive organized administrative support to the principal&rsquo;s/administrator&rsquo;s office, by ensuring the efficient and effective operation of the principal's/administrator&rsquo;s office. The ideal candidate will possess exceptional organizational, communication and interpersonal skills, with a proven ability to manage multiple priorities, take accountability for actions and supervise the administrative support team, in a fast-paced environment. The executive assistant specializes in creating a friendly environment</p>
<p></p><h2 class="jobSectionHeader"><b>Position Duties</b></h2>
<p>
The successful candidate will be expected to:</p>
<ul>
<li>Demonstrate a commitment to the safety and security of children and young people (child protection).</li>
<li>Acquire and maintain a working knowledge of ISG District organization policies, practices and procedures.</li>
<li>Provide administrative, finance related records and personal assistant support to the principal/administrator.</li>
<li>Screen visitors, phone calls and distribute correspondence for the principal/administrator.</li>
<li>Manage principal&rsquo;s/administrator&rsquo;s and or department&rsquo;s calendar and diary, and schedule meetings.</li>
<li>Be the primary point of contact among administrators, employees, parents and other external partners.</li>
<li>Manage information flow in a timely and accurate manner.</li>
<li>Make travel and accommodation arrangements for the principal/administrator.</li>
<li>Take minutes during meetings.</li>
<li>Format information and respond to internal and external communication &ndash; memos, emails, presentations, reports etc.</li>
<li>Research and organize data to represent the administrator for presentation to directors, executives and others.</li>
<li>Redirect communication and enquiries to the appropriate persons for action.</li>
<li>Manage the school&rsquo;s or department&rsquo;s bookkeeping and other site-based finance related duties, prepare requisitions, manage petty cash etc.</li>
<li>Handle sensitive and confidential information with discretion.</li>
<li>Communicate with and prepare documentation for the ISG Human Resources department (both recruitment and employee relations).</li>
<li>Communicate with and prepare documentation for other departments as needed.</li>
<li>Work with other schools or departments to develop shared resources and to establish best practice operating procedures.</li>
<li>Assist with events planning.</li>
<li>Organize and maintain the office filing system.</li>
<li>Supervise/oversee the performance of other administrative support staff.</li>
<li>Contribute to decision-making as required.</li>
<li>Ensure that support staff working areas are kept presentable at all times.</li>
<li>Book facilities and equipment for meetings and events and ensure the needed is available.</li>
<li>Communicate and collaborate in a professional manner.</li>
<li>Manage all staff professional development initiated by the principal/administrator - if applicable.</li>
<li>Support the Master Schedule Building Team - if applicable.</li>
<li>Perform other duties assigned by your principal/administrator.</li>
</ul><h2 class="jobSectionHeader"><b>Qualifications and Knowledge</b></h2>
<p>The ideal candidate will have:</p>
<ul>
<li>Minimum of bachelor&rsquo;s degree in a related field of study.</li>
<li>Excellent MS Office and Google Suite knowledge.</li>
</ul><h2 class="jobSectionHeader"><b>Experience and Skills</b></h2>
<p>The ideal candidate will have:</p>
<h3 class="jobSectionHeader"><b>
Experience</b></h3>
<ul><li>Previous work experience as an executive assistant, personal assistant or similar role.</li>
<li>Previous work experience in supervising other employees.</li>
</ul><h3 class="jobSectionHeader"><b>Skills</b></h3>
<ul><li>Expert in English (both written and verbal).</li>
<li>Ability to make decisions as needed.</li>
<li>Accountability for your decisions.</li>
<li>Outstanding organizational and time management skills.</li>
<li>Ability to exercise discretion and maintain confidentiality.</li>
<li>Ability to supervise other employees.</li></ul></div></div>

Executive Assistant

OISSG Consultancy

<p><b>Position: Executive Assistant/Admin </b></p><p><b>Salary offer:</b> QAR 3,000 &ndash; 4,000</p><p><b>Company Description</b></p><p>OISSG Consultancy is a Doha-based local Qatar Security Services Firm. Our qualified resident team in Doha comprises over 60 consultants, providing full lifecycle security services solutions, including both advisory and technical. We serve a diverse range of clients including government, semi-government, private, and SMEs, delivering integrated security services solutions.</p><p><b>Role Description</b></p><p>This is a full-time on-site role for an Executive Assistant located in Doha, Qatar. The Executive Assistant will handle day-to-day tasks such as providing executive administrative support, managing expense reports, and offering general administrative assistance. The role also involves communicating with various stakeholders on behalf of the executives and ensuring smooth operations within the office.</p><p><b>Key Responsibilities:</b></p><p>&middot; Managing Directors' calendars and schedules</p><p>&middot; Answering or screening emails, calls, and in-person appointments</p><p>&middot; Coordinating travel and logistics for business trips, including booking travel, preparing itineraries, and supporting executives in completing expense reports</p><p>&middot; Managing documents and confidential information with appropriate discretion</p><p>&middot; Overseeing general office processes, such as ordering office supplies for departments or leading administrative support staff</p><p>&middot; Serving as the liaison between executives and internal/external partners</p><p>&middot; Assisting with special projects by coordinating resources and tracking progress.</p><p><b>Qualifications:</b></p><p>&middot; Proven experience as an Executive Administrative Assistant, Senior Executive Assistant, or in another secretarial position</p><p>&middot; Full comprehension of office management systems and procedures</p><p>&middot; Excellent knowledge of MS Office</p><p>&middot; Proficiency in English</p><p>&middot; Exemplary planning and time management skills</p><p>&middot; Up-to-date with advancements in office gadgets and applications</p><p>&middot; Ability to multitask and prioritize daily workload</p><p>&middot; High-level verbal and written communication skills</p><p>&middot; Discretion and confidentiality</p><p>&middot; High School degree; additional qualification as a personal assistant would be considered an advantage</p><p>&middot; Good communication skills</p><p>&middot; Ability to work independently and collaboratively in a team environment</p><p>&middot; Willing to Join Immediately</p><p>Job Type: Full-time</p>

<p><b>Job Summary:</b></p><p>Managing communications, coordinating meetings and corporate travel itineraries, and preparing documents and presentations.</p><p><b>Key Responsibilities:</b></p><p>&middot; Managing Directors' calendars and schedules</p><p>&middot; Answering or screening emails, calls, and in-person appointments</p><p>&middot; Coordinating travel and logistics for business trips, including booking travel, preparing itineraries, and supporting executives in completing expense reports</p><p>&middot; Managing documents and confidential information with appropriate discretion</p><p>&middot; Overseeing general office processes, such as ordering office supplies for departments or leading administrative support staff</p><p>&middot; Serving as the liaison between executives and internal/external partners</p><p>&middot; Assisting with special projects by coordinating resources and tracking progress.</p><p><b>Qualifications:</b></p><p>&middot; Proven experience as an Executive Administrative Assistant, Senior Executive Assistant, or in another secretarial position</p><p>&middot; Full comprehension of office management systems and procedures</p><p>&middot; Excellent knowledge of MS Office</p><p>&middot; Proficiency in English</p><p>&middot; Exemplary planning and time management skills</p><p>&middot; Up-to-date with advancements in office gadgets and applications</p><p>&middot; Ability to multitask and prioritize daily workload</p><p>&middot; High-level verbal and written communication skills</p><p>&middot; Discretion and confidentiality</p><p>&middot; Additional qualification as a personal assistant would be considered an advantage</p><p>&middot; Ability to work independently and collaboratively in a team environment</p><p>&middot; Willing to Join Immediately</p><p>Job Type: Full-time</p><p>Pay: QAR3,000.00 - QAR4,000.00 per month</p>

Executive Admin Assistant

Citi

<div>
 We are looking for an Executive Assistant to perform a variety of administrative tasks and support our Riyadh HQ CEO and leadership team.
 <br/>
 <br/>
 The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars, appointments, conference calls, arranging meetings and ad-hoc events, making travel arrangements, processing expenses and invoices, working with business documentation, presentations, budgets and agendas, maintaining accurate document filing system on the share drive and providing other administrative support to the leadership team
 <br/>
 <br/>
 Responsibilities:
 <br/>
 <br/>
 <ul>
  <li>
   Directly supports the Riyadh HQ CEO and leadership team
  </li>
  <li>
   Manages day to day calendar(s) of the Riyadh HQ CEO and Leadership team
  </li>
  <li>
   Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
  </li>
  <li>
   May prepare and review materials and correspondence for meetings, including pre-meeting briefs, minutes of meetings, agendas and follow up on action plans
  </li>
  <li>
   Assist with creation/modification of presentations, spreadsheets, and other various documents
  </li>
  <li>
   Conduct desktop research on select topics that may be requested from the Managing Director level manager
  </li>
  <li>
   Establish and nurture contacts with other Senior Executive Assistants within the firm, and represent the office of the RHQ in the most professional fashion
  </li>
  <li>
   Preparing memos, letters, invoices, statements and other documents
  </li>
  <li>
   Liaising with clients, colleagues and other stakeholders
  </li>
  <li>
   Greeting visitors and clients
  </li>
  <li>
   Track and oversight of business projects
  </li>
  <li>
   Support the RHQ CEO &amp; leadership team with arranging dinners, social events and public appearances
  </li>
  <li>
   Supports with Researching new business ventures or projects
  </li>
  <li>
   Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
  </li>
  <li>
   Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
  </li>
  <li>
   Orders supplies and process invoices through Procure to Pay system
  </li>
  <li>
   Process and follow-up on Virtual Requests
  </li>
  <li>
   Assists in ad-hoc reports special projects as needed
  </li>
  <li>
   Trains, coaches or guides other administrative staff when required
   <br/>
   <br/>
  </li>
 </ul>
 Previous Experience:
 <br/>
 <br/>
 <ul>
  <li>
   Minimum 5 years of work experience as an Executive Assistant, Personal Assistant or similar role
  </li>
  <li>
   Previous office administration experience preferably within a large and complex financial services or similar organization supporting Senior Management
  </li>
  <li>
   Fluent in Arabic and English
  </li>
  <li>
   Exceptional organisational and diary management skills with attention to details
  </li>
  <li>
   Flawless communication and presentation skills, both written and verbal
  </li>
  <li>
   Consistently demonstrates clear and concise written and verbal communication skills
  </li>
  <li>
   Highly proficient in Microsoft Office
   <br/>
   <br/>
  </li>
 </ul>
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 <strong>
  Job Family Group:
  <br/>
  <br/>
 </strong>
 Business Strategy, Management &amp; Administration
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 <br/>
 <strong>
  Job Family:
  <br/>
  <br/>
 </strong>
 Administrative Support
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 <br/>
 <br/>
 <strong>
  Time Type:
  <br/>
  <br/>
 </strong>
 Full time
 <br/>
 <br/>
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 <br/>
 <br/>
 <strong>
  Most Relevant Skills
  <br/>
  <br/>
 </strong>
 Please see the requirements listed above.
 <br/>
 <br/>
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 <br/>
 <br/>
 <strong>
  Other Relevant Skills
  <br/>
  <br/>
 </strong>
 For complementary skills, please see above and/or contact the recruiter.
 <br/>
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 <br/>
 <br/>
 <em>
  Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.
  <br/>
  <br/>
 </em>
 <em>
  If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review
 </em>
 <em>
  Accessibility at Citi.
  <br/>
  <br/>
 </em>
 <em>
  View Citi&rsquo;s EEO Policy Statement and the Know Your Rights poster.
 </em>
</div>


Senior Executive Assistant

Litmus7

<div>
 <p>
  We are looking for a highly experienced and proactive Executive Assistant. This role goes far beyond traditional administrative support you will operate as a trusted advisor, confidential gatekeeper, and project coordinator, contributing to high-impact initiatives and ensuring operational efficiency at the executive level.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Executive Support:
  </strong>
 </p>
 <ul>
  <li>
   Act as a strategic partner to senior executive, ensuring seamless coordination of business activities.
  </li>
  <li>
   Manage complex and dynamic calendars, schedules, and high-level meetings across multiple time zones.
  </li>
  <li>
   Prepare briefing materials, reports, and presentations for executive meetings, board reviews, and client engagements.
  </li>
  <li>
   Handle confidential information with utmost discretion and integrity.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Project Management &amp; PMO Support:
  </strong>
 </p>
 <ul>
  <li>
   Assist in planning, execution, and monitoring of key business and strategic initiatives in collaboration with internal stakeholders.
  </li>
  <li>
   Track project milestones, identify risks, and ensure timely follow-ups on action items and deliverables.
  </li>
  <li>
   Support the PMO in driving governance, compliance, reporting, and operational consistency across initiatives.
  </li>
  <li>
   Maintain and update documentation, reports, and progress dashboards for executive visibility.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Stakeholder Management &amp; Communication:
  </strong>
 </p>
 <ul>
  <li>
   Serve as a liaison between executives and internal/external stakeholders.
  </li>
  <li>
   Draft high-quality communications, meeting summaries, and follow-ups.
  </li>
  <li>
   Coordinate cross-functional efforts and manage stakeholder expectations with professionalism and agility.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Required Qualifications &amp; Skills:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in business administration, Management, or related field.
  </li>
  <li>
   Minimum 5 years of experience as an Executive Assistant, preferably supporting C level leaders in the IT industry.
  </li>
  <li>
   Strong exposure to PMO/Business Administration including project tracking, milestone reporting, and governance.
  </li>
  <li>
   Expert-level proficiency in Microsoft Excel, including Pivot Tables, VLOOKUP, Power Query, and Macros.
  </li>
  <li>
   Demonstrated ability to build and maintain dashboards that enable executive decision-making.
  </li>
  <li>
   Exceptional verbal and written communication skills.
  </li>
  <li>
   Strong interpersonal skills, emotional intelligence, and ability to influence without authority.
  </li>
  <li>
   High attention to detail, organizational discipline, and problem-solving capabilities.
  </li>
  <li>
   Ability to manage multiple priorities in a high-pressure, deadline-driven environment.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Growth Opportunities:
  </strong>
 </p>
 <p>
  Joining us as an Executive Assistant means becoming a critical part of a fast-growing, globally expanding organization. With the company doubling its headcount year on year, this role offers significant potential for career growth and professional development, including:
 </p>
 <ul>
  <li>
   Exposure to Global Leadership: Work closely with senior executives and cross-functional global teams, gaining deep insights into strategic business operations at an international scale.
  </li>
  <li>
   Expanded Scope of Responsibility: As the organization scales, you will have the opportunity to take on larger, more complex projects, lead process improvements, and contribute to shaping the Executive Office&rsquo;s efficiency and impact.
  </li>
  <li>
   Career Progression: Potential to evolve into strategic roles such as PMO Lead, Business Operations Manager, or Chief of Staff, leveraging your growing expertise in project management and executive coordination.
  </li>
  <li>
   Professional Development: Access to training, certifications, and mentoring programs to sharpen leadership, project management, and technical skills.
  </li>
  <li>
   Influence and Visibility: Play a pivotal role in enabling business growth and transformation, becoming a key partner to senior leadership in driving organizational success.
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Assistant (Bangalore)

Zayed University

<div>
 The Opportunity
 <br/>
 The office of the Vice President seeks for an incumbent for the position of Executive Assistant. To provide operational, administrative and protocol support on the Dubai Campus to the Vice President and areas of responsibility connected to the Vice President&rsquo;s Office.
 <br/>
 <br/>
 The Responsibilities
 <br/>
 - Screens and prioritizes incoming items to ensure the Vice President and his staff are advised of current issues.
 <br/>
 - Assists in planning and organizing visits of dignitaries to the Zayed University Abu Dhabi campus with the campus Protocol Coordinator.
 <br/>
 - Ensures appropriate protocol is implemented when dealing with senior officials of the government, industry and higher education.
 <br/>
 - Facilitates implementation of directives and projects requested by the Vice President or the Executive Assistant and monitors the progress of these directives or projects.
 <br/>
 - Prepares letters, reports and speeches in Arabic for the Vice President.
 <br/>
 - Reviews sensitive Arabic documents prepared by others to ensure accuracy and propriety.
 <br/>
 - Maintains and confirms the Vice President&rsquo;s diary in cooperation with the Administrative Officers in Dubai.
 <br/>
 - Organizes and schedules meetings, notifies attendees of location and timing.
 <br/>
 - Maintains an up-to-date and accurate filing system of all documents received through the Vice President&rsquo;s Office in Abu Dhabi and works with the Administrative Officers in Dubai to ensure all the VP staff are made aware of the documents on a need-to-know basis.
 <br/>
 <br/>
 The Requirements
 <br/>
 - Must possess Bachelor&rsquo;s Degree and a minimum of 4 years of relevant administrative experience in a role at a high level of administration or an equivalent combination of educations, skills and experience.
 <br/>
 - High degree of computer competency
 <br/>
 - Excellent verbal and written skills in both English and Arabic
 <br/>
 - Strong interpersonal skills
 <br/>
 <br/>
 The Benefits
 <br/>
 The University&rsquo;s benefits package is highly attractive, with competitive salaries free of tax in the U.A.E., Cash housing, annual vacation airline tickets for the employee and immediate family, educational subsidies for children and healthcare is provided to the employee and sponsored family members.
 <br/>
 <br/>
 While we appreciate all applications, you will be contacted only if you are selected for an interview.
 <br/>
 <br/>
 For any inquires or issues please contact Recruitment@zu.ac.ae
</div>


British International for Education

<div><p><b>Executive Assistant (Local Contract)</b></p><p><b>
Job Summary</b></p><p>
As one of our Executive Assistant's, you will play a pivotal role in supporting the senior management team with a wide range of administrative, organisational, and strategic tasks. Ideally, you will have experience working in a British school environment, allowing you to bring an understanding of the unique requirements and culture associated with the British education system.</p><p><b>
Key Responsibilities</b></p><ul><li>
Providing comprehensive administrative support to the senior management team, including diary management, correspondence, and scheduling meetings</li><li>
Organizing and preparing agendas for leadership meetings, taking minutes, and following up on actions</li><li>
Acting as the first point of contact for internal and external stakeholders on behalf of the senior leadership team</li><li>
Managing confidential information with discretion, ensuring compliance with school policies and regulations</li><li>
Supporting the senior leadership team with strategic planning, including handling special projects and initiatives</li><li>
Coordinating travel arrangements and itineraries for the senior leadership team</li><li>
Assisting with school communications, including liaising with parents, staff, and external partners</li><li>
Drafting reports, presentations, and correspondence as required</li><li>
Maintaining efficient electronic and paper-based filing systems</li></ul><p><b>
About You</b></p><ul><li>
Previous experience as an Executive Assistant, ideally within a British school or education setting</li><li>
Strong understanding of the British education system and its administrative processes</li><li>
Exceptional organizational and multitasking skills, with the ability to work efficiently under pressure</li><li>
Excellent written and verbal communication skills, with a professional and approachable demeanor</li><li>
High level of proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with school management systems</li><li>
Ability to handle sensitive and confidential information with discretion</li><li>
A proactive, problem-solving mindset, with a flexible and adaptable approach to tasks</li><li>
Strong interpersonal skills, with the ability to build positive relationships with staff, parents, and external stakeholders</li></ul><p><b>
Safeguarding</b></p>
<p>Prospective candidates should submit the details of at least two previous employers as referees which must be their two most recent employers, covering a minimum of four years of employment, or all of their employment if the candidate has less than four years of experience.</p>
<p>If a candidate has only one previous employer, two references can be provided from the same employer.</p>
<p>For candidates in a school where the line manager is providing a reference, the reference must be countersigned by the Head Teacher or Principal.</p>
<p>All successful applicants will be required to undergo an enhanced criminal background check and must provide a detailed residential history for the last ten (10) years.</p>
<p>The British School of Kuwait (BSK) is committed to safer recruitment practices.</p><p>
</p><p>Ae1GhmGmFB</p></div>

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