executive staff assistant

KinFitz & Co

<div><p><b>Executive Assistant, Beauty and Fragrance, Dubai
</b></p><p>Are you an experienced Executive Assistant who thrives working directly alongside a highly driven founder, and who can move seamlessly between board level priorities and the pace of a personal brand built in the public eye?
</p><p>Our client is a fast growing, globally recognised beauty and fragrance brand, founded in 2018 and now operating at genuine international scale. Based in Dubai, they are continuing to build out their own dedicated processes and leadership structure as the business matures. They are hiring an Executive Assistant to work closely with the founder and partner directly with the Chief of Staff, supporting everything from high level business projects to the day to day running of the founder&rsquo;s world.
</p><p>This is not a standard nine to five support role. The founder is highly engaged and hands on across the business, and this person will need to move at her pace, often outside of typical office hours. A separate Personal Assistant handles the founder&rsquo;s personal life and logistics, so this role is firmly focused on the business side, though the two will work closely together.
</p><p><b>What&rsquo;s in it for you:
</b></p><ul><li><p>Direct, close proximity to a founder who is genuinely building and shaping a category leading global brand
</p></li><li><p>Real variety, from partnering on business projects with the Chief of Staff to supporting major brand moments and high profile initiatives
</p></li><li><p>A creative, fast moving environment within the beauty and fragrance world, not a traditional corporate setting
</p></li><li><p>Base salary up to AED 25,000 per month plus 10% discretionary bonus and a strong benefits package
</p></li></ul><p><b>What you&rsquo;ll be doing:
</b></p><ul><li><p>Managing a complex, fast changing calendar alongside the Chief of Staff
</p></li><li><p>Partnering on business projects and initiatives that span the wider leadership team
</p></li><li><p>Coordinating international travel, often at short notice
</p></li><li><p>Preparing materials and briefings ahead of high level meetings
</p></li><li><p>Acting as a trusted point of contact between the founder, the Chief of Staff, and senior stakeholders
</p></li><li><p>Staying one step ahead of shifting priorities and pre empting what&rsquo;s needed before it&rsquo;s asked for
</p></li></ul><p><b>What we need:
</b></p><ul><li><p>Proven experience as an Executive Assistant supporting a founder, chairman, or senior executive in a high profile, fast paced environment
</p></li><li><p>Comfort with genuine flexibility around working hours and last minute change
</p></li><li><p>Strong international travel availability, with no visa restrictions that would prevent short notice travel to the UK or US
</p></li><li><p>Based in Dubai for the long term, this is a role for someone building a career here, not a short term stop
</p></li><li><p>Excellent judgement, discretion, and the ability to build trust quickly with senior stakeholders
</p></li><li><p>A genuine interest in beauty, fragrance, or the wider creative and lifestyle space is a strong plus
</p></li></ul><p>If you want to work at the centre of a brand that&rsquo;s still being built, not just maintained, we&rsquo;d like to hear from you.</p></div>

Executive Assistant

Texas Health and Human Services Commission

<div><p>Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.</p><p></p><p><b><br>
Functional Title: </b>Executive Assistant II<br>
<b>Job Title: </b>Executive Assistant II<br>
<b>Agency: </b>Health &amp; Human Services Comm<br>
<b>Department: </b>Purchasing - Consolidated 2<br>
<b>Posting Number: </b>19231<br>
<b>Closing Date: </b>08/12/2026<br>
<b>Posting Audience: </b>Internal and External<br>
<b>Occupational Category: </b>Business and Financial Operations<br>
<b>Salary Range: </b>$4,020.33<b> </b>- $5,416.66<br>
<b>Pay Frequency: </b>Monthly<br>
<b>Salary Group: </b>TEXAS-B-19<br>
<b>Shift: </b>Day<br>
<b>Additional Shift: </b>Days (First)<br>
<b>Telework:</b><br>
<b>Travel:</b><br>
<b>Regular/Temporary: </b>Regular<br>
<b>Full Time/Part Time: </b>Full time<br>
<b>FLSA Exempt/Non-Exempt:</b> Nonexempt<br>
<b>Facility Location:</b>
<br>
<b>Job Location City:</b> AUSTIN<br>
<b>Job Location Address:</b> 1100 W 49TH ST (DHSB)<br>
<b>Other Locations:</b>
<br>
<b>MOS Codes:</b> 0100,0111,0170,3372,3381,4430,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN,YN<br>
YNS</p><br>
<div><b>
Job Description:</b></div><div></div><div><br>
Procurement &amp; Contracting Services is looking to hire an Executive Assistant II.</div><div><br>
</div><div>Executive Assistant II performs complex professional assistance work for multiple executives of the Procurement and Contracting Services division at the Texas Health and Human Services Commission. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. Provides technical guidance on administrative matters to the Deputy Associate Commissioners, Directors, managers and office staff.</div><div><br>
</div><div>Work involves planning, directing, and coordinating administrative operations, developing, reviewing, and communicating administrative policies, procedures, standards, and methods. Plans and prepares division reports and coordinates calendars, meetings, and calls. Prepares agendas for meetings and documents action items. Assists with purchasing activities on behalf of the division and tracks requisitions to facilitate timely acquisition of goods and services.</div><div><br>
</div><div>Assigns, tracks, and coordinates administrative assignments and activities on behalf of executive management. Communicates with various levels of staff and routinely deals with executive leadership needs. Provides backup to the reception area.</div><div><br>
</div><div><b>Essential Job Functions:</b></div><div><br>
</div><div>Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
</div><div>20% Scheduling: This position manages multiple calendars for PCS executive management, including:</div><ul><li>
coordinating and scheduling appointments and meetings;</li><li>
coordinating and preparing agendas, meeting notes or minutes, and documenting action items;</li><li>
coordinating assigned projects and deadlines and communicating to respective management and/or staff to ensure completion;</li><li>
organizing and scheduling team training and engagement activities;</li><li>
assisting with scheduling interviews, contacting applicants, providing job posting/description, and confirming interviews; and</li><li>
reserving conference/training rooms for associated activities.</li></ul><div><br>
</div><div>20% Purchasing Activities: Assists in the coordination and acquisition of goods and services for the division, to include:</div><ul><li>
researching goods and services utilizing procurement policies and processes;</li><li>
submitting complete and accurate requisitions and supporting documentation;
</li><li>utilizing agency procurement and contracting systems (CAPPS and SCOR) to provide status updates and retrieve contract documentation;</li><li>
ensuring timely and accurate receipt of goods and services and completion of required receiving documentation; and</li><li>
completing the division&rsquo;s requisitions tracking worksheet to ensure payment and completion of acquisition.</li></ul><div><br>
</div><div>15% Policies and Procedures: Assists in the creation and maintenance of the division policies and procedures, to include:</div><ul><li>
formulating new or updating existing administrative policies, procedures, forms, and templates for continuous improvement; and</li><li>
ensuring communication to PCS staff.</li></ul><div><br>
</div><div>15% Reporting: This position assists executive management with internal and external reporting, to include:</div><ul><li>
identifying and maintaining weekly, monthly, quarterly, or annual reporting of program and/or team activities and assignments;</li><li>
requesting and compiling team updates from management staff; and</li><li>
ensuring reporting to executive management and/or external entity.</li></ul><div><br>
</div><div>10% Travel: Coordinates travel activities on behalf of the division and tracks expenditures, to include:</div><ul><li>
coordinating itineraries with management or staff member;</li><li>
assisting with or completing travel arrangements utilizing agency travel policies and processes;</li><li>
assisting with travel reimbursements, if applicable; and</li><li>
completing the division&rsquo;s travel expense tracking worksheet.</li></ul><div><br>
</div><div>10% Customer Service: Provides customer service excellence in alignment with the PCS Customer Service Principles, to include:</div><div>
Actively demonstrating the eight core pillars of customer service: be responsive; set clear and realistic expectations; be transparent; be courteous; be consistent; be resourceful; embrace complaints; and be intentional about continuous improvement.</div><div><br>
</div><div>10% Other Duties As Assigned: Assists with additional duties to include, but not limited to:</div><div>
ensuring records management processes are adhered to;</div><div>
serving as backup to the division receptionist, including handling incoming/outgoing mail and bids, and greeting customers and guests;</div><div>
actively participating and/or serving in a supporting role to meet the agency's obligations for emergency or disaster response; and</div><div>
completing other duties as assigned.</div><div><br>
</div><div><b>Registrations, Licensure Requirements or Certifications:</b></div><div><br>
</div><div>N/A</div><div><br>
</div><div><b>Knowledge Skills Abilities:</b></div><div><br>
</div><div>Knowledge of business administration practices and procedures.</div><div>
Knowledge of applicable HHSC rules, regulations, and policies.</div><div>
Skill in the use of computers and Microsoft Office Suite or equivalent, to include Word, Excel, and/or presentation software programs.</div><div>
Ability to manage high-level administrative issues; to analyze and solve work-related problems; make informed decisions; and to communicate solutions effectively.</div><div>
Ability to prepare concise reports, summaries, documents, and other publications.</div><div>
Ability to organize and prioritize assignments; develop work plans; coordinate administrative assignments; and adhere to strict deadlines.</div><div>
Ability to build effective working relationships; provide guidance to others; to coordinate with other staff, departments, executive leadership, officials, agencies, organizations, and the public.</div><div>
Ability to communicate effectively both verbally and in writing.</div><div>
Ability to maintain sensitive and/or confidential information.</div><div>
Ability to take initiative.</div><div>
Ability to interpret policies and procedures and to come to reasonable conclusions.</div><div>
Ability to work independently with minimal supervision.</div><div>
Ability to utilize agency financial and contracting systems effectively.</div><div>
Ability to accurately type a minimum of 50 words per minute.</div><div>
Must be detail oriented.</div><div>
Must be able to work in a fast-paced environment with competing priorities.</div><div>
Must provide customer service excellence.</div><div></div><div><br>
</div><div><b>Initial Screening Criteria:</b></div><div><br>
</div><div>Four years' experience providing professional administrative assistance. Two years&rsquo; experience providing professional administrative assistance to senior or executive staff, preferred.</div><div></div><div><br>
Graduation from an accredited college or university with major coursework in a field related to program area is preferred.</div><div></div><div><b><br>
Additional Information:</b></div><div><br>
</div><div>N/A
</div><p>Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.</p><p></p><p><b><br>
Active Duty, Military, Reservists, Guardsmen, and Veterans</b>:</p><p>
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor&rsquo;s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.</p><p></p><p><b><br>
ADA Accommodations:</b></p><p>
In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.</p><p></p><p><b><br>
Pre-Employment Checks and Work Eligibility:</b></p><p>
Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.</p><p></p><p><br>
HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form</p><p><b>
Telework Disclaimer:</b></p><p>
This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.</p></div>

Executive Assistant II

Madonna Rehabilitation Hospital

<div></div><div><div><div><div><div><div>Job ID: 0007KF</div>
<div>Omaha-Madonna Main Campus</div>
<div>Madonna Rehab Hospital</div>
<div>Full Time - Day</div>
</div></div><p></p><div><h2 class="jobSectionHeader"><b>Job Description</b></h2>
<div><p> <b>JOB DESCRIPTION</b><br>
<br>
<b>Job Title: Executive Assistant
</b><br>
<b>Job Code: 880092</b><br>
Immediate Supervisor: Assigned Executive
<br>
Status: Non-exempt<br>
<br>
<b>JOB OVERVIEW</b></p>
<ul>
<li>Responsible for providing high-level administrative, operational, and strategic support to executive leadership.</li>
<li>Requires ability to adapt to varying work styles, priorities and preferences of executive leadership.</li>
<li>This role manages complex schedules, coordinates communications, handles confidential information, and serves as a liaison between executives, internal teams, board members, and external stakeholders.</li>
<li>Regularly exercises discretion and independent judgment when making decisions and problem solving.</li>
<li>Responsible for high quality service delivery and customer relations for Madonna as a whole, including upholding the mission and values for the organization.<br>
<br>
<b>ESSENTIAL FUNCTIONS</b><br>
<br>
<b>1. Executive Support</b></li>
<li>Manage complex executive calendars, scheduling, and meeting coordination, which includes prioritizing appointments and resolving scheduling conflicts.</li>
<li>Compose, edit, and maintain complex reports, letters, memos, spreadsheets, and presentations.</li>
<li>Prepare and distribute meeting agendas, reports, and related materials. May be assigned to maintain the digital Board website platform.</li>
<li>Attend meetings as requested or assigned and record/distribute meeting minutes and action items.</li>
<li>Complete other tasks and responsibilities as assigned by manager or other executive leaders.<br>
<br>
<b>2. Communication &amp; Relationship Management</b></li>
<li>Serve as a primary point of contact for internal and external stakeholders with responsibility for answering calls, greeting visitors, and handling mail.</li>
<li>Draft, edit, and proofread correspondence, reports, and executive communications.</li>
<li>Maintain professional relationships with Board members, senior leaders, external stakeholders, vendors, and staff.</li>
<li>Facilitate communication between departments and leadership teams.</li>
<li>Handle sensitive and confidential information with discretion.<br>
<br>
<b>3. Administrative &amp; Operational Coordination</b></li>
<li>Design, organize, and maintain secure, accessible digital and physical record systems for executive records, files, and confidential documentation.</li>
<li>Coordinate logistics for leadership meetings, conferences, and organization events.</li>
<li>Coordinate and arrange hospital tours and specialized meetings for outside guests.</li>
<li>Support project tracking and follow-up for executive initiatives.</li>
<li>Assist with budget tracking, invoice processing, and expense reconciliation.</li>
<li>Order office supplies and track inventory levels to ensure efficient business operations.</li>
<li>Handle frequent interruptions and shift work priorities fluidly without impacting performance.<br>
<br>
<b>4. Strategic &amp; Organizational Support</b></li>
<li>Support strategic initiatives, organizational priorities, and special projects led by executive leadership through proactive administrative management.</li>
<li>Conduct research, compile data, and analyze information independently for executive decision-making.</li>
<li>Monitor deadlines and ensure timely completion of key deliverables.</li>
<li>Coordinate completion of new Board member orientation sessions and annual attestation forms.<br>
<b>QUALIFICATIONS</b><br>
<br>
<b>Education &amp; Experience</b></li>
<li>Associate&rsquo;s degree required; Bachelor&rsquo;s degree preferred in Business Administration, Communications, or related field.</li>
<li>Minimum five (5) years of administrative assistant work experience required or equivalent experience as determined by Madonna.</li>
<li>Prior experience with office management and supporting C-level executives preferred.<br>
<b>Knowledge &amp; Skills</b></li>
<li>Advanced skills in Microsoft Suite and Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and ability to design and edit graphic presentation materials.</li>
<li>Adept keyboarding skills and experience with calendar management and virtual meeting platforms (i.e. Zoom, MS Teams). Proficient use of audio and video technology for on-site and off-site meetings.</li>
<li>Must be self-motivated and work independently with minimal supervision.</li>
<li>Strong attention to detail and accuracy and excellent verbal and written communication skills, collaboration, organization, time management, critical thinking and problem-solving skills.</li>
<li>Strong interpersonal skills to work in demanding situations without adverse reaction and interact in a positive manner with staff and public.</li>
<li>Ability to manage multiple priorities under tight deadlines.</li>
<li>High level of discretion, integrity, and professionalism and must maintain strict confidentiality.<br>
<b>Other Requirements</b></li>
<li>Valid Nebraska driver&rsquo;s license and proof of good driving record required.</li>
<li>Background checks required; applicants must provide necessary authorizations.<br>
<b>PHYSICAL DEMANDS AND ENVIRONMENTAL CONDITIONS</b></li>
<li>Primarily indoor work; may lift and carry up to 20 pounds occasionally.</li>
<li>Frequent stooping, kneeling, reaching, handling, and manipulation of papers and files.</li>
<li>Mobility required to travel to internal and external meetings or events as needed.</li>
<li>Continuous verbal communication and hearing required in person and by telephone.</li>
<li>Requires sufficient visual acuity (near and far), including depth perception.<br>
</li>
</ul></div></div><p></p><div><h2 class="jobSectionHeader"><b>Requirements</b></h2>
<div>No additional requirements from any stated in the above description.</div></div></div></div></div><p></p>

Executive Assistant - Omaha (FT Days, Mon-Fri)

San Francisco Campus for Jewish Living

<p></p><div><div><p>Nestled in San Francisco's Excelsior neighborhood on a nine-acre campus, the San Francisco Campus for Jewish Living (SFCJL) is the leading senior services organization in Northern California. Our continuum of care includes: the Frank Residences assisted living and memory care; the Jewish Home and Rehabilitation Center, offering long-term skilled nursing, short-term rehabilitation, an acute geriatric psychiatric unit for adults over the age of 65; and our Foundation.</p>
<p>
Founded in 1871 and formerly known as the Jewish Home, our legacy grounds us as our vision propels us forward. Today, we've evolved to support more than 2,500 older adults each year through innovative, comprehensive programs rooted in the Jewish values of compassion, community, and excellence. We are equally proud of our inclusive culture, where 950 team members of diverse faiths and backgrounds work together in shared purpose.</p>
<h4 class="jobSectionHeader"><b>
WHY WORK WITH US</b></h4>
<ul><li>Mission-driven nonprofit organization</li>
<li>Competitive compensation and comprehensive benefits</li>
<li>Meaningful work that positively impacts the lives of older adults every day</li>
<li>Inclusive community, welcoming to all (you do not need to be Jewish to live or work here)</li>
<li>Supportive, team-oriented environment</li>
<li>Opportunities for professional growth and development</li>
<li>Collaborative leadership focused on enhancing the employee experience</li></ul></div><p></p><p><b><br>
POSITION SUMMARY</b></p>
<p>
The Senior Executive Assistant (SEA) reports to the Chief Executive Officer (CEO) and plays a crucial role in supporting the executive team, contributing to the overall success and effectiveness of the San Francisco Campus for Jewish Living (SFCJL). Exceptional organizational skills, discretion, and the ability to handle sensitive information are required. The SEA serves as the primary point of contact for internal and external stakeholders, ensuring the smooth functioning of the executives' office with a proactive and resourceful approach. The SEA can anticipate needs, problem-solve, and execute tasks with efficiency and professionalism.</p>
<p><b>
KEY RESPONSIBILITIES</b></p><br>
<p><b>
 Board Liaison:</b></p>
<ul>
<li>Serves as the primary point of contact between the Board of Trustees and executive leadership, ensuring clear and timely communication.</li>
</ul><ul><li>Coordinates Board and committee meetings, including scheduling, agenda development, materials, and follow-up documentation.</li>
</ul><ul><li>Maintains accurate, organized, and confidential records of Board actions, resolutions, and compliance requirements.</li>
</ul><ul><li>Supports onboarding and engagement of new Board members, fostering strong and professional relationships.</li>
</ul><ul><li>Assists with Board retreats, strategic initiatives, and executive-level projects to advance organizational priorities.</li>
</ul><ul><li>Monitors governance compliance, including Board terms, roles, and adherence to bylaws and policies.</li>
</ul>
<p><b> Administrative Support:</b></p>
<ul>
<li>Manages complex executive calendars, schedules appointments, and coordinates meetings for the CEO and CFO.
</li></ul><ul><li>Schedules, coordinates, and supports meetings. Documents meeting minutes.</li>
</ul><ul><li>Troubleshoots minor technical issues for executives as needed.</li>
</ul><ul><li>Professionally manages phone calls, emails, and written correspondence.</li>
</ul><ul><li>Prepares documents, reports, and presentations. Has excellent written skills and is familiar with software to support executives' needs.</li>
</ul><ul><li>Arranges travel itineraries, including flights, accommodations, and transportation.</li>
</ul>
<p><b> Communication Liaison:</b></p>
<ul>
<li>Acts as a primary point of contact for internal and external stakeholders, including staff, clients, vendors, board members, and donors. Relays messages and facilitates communication with strong customer service skills.</li>
</ul><ul><li>Drafts, proofreads, and edits correspondence and other written materials on behalf of the executive team.</li>
</ul><ul><li>Maintains the highest professional and positive relationships with all contacts, representing the organization in a courteous and professional manner.</li>
</ul>
<p><b> Information Management:</b></p>
<ul>
<li>Manages confidential information with discretion and integrity, maintains electronic databases (e.g., PolicyStat) and physical filing systems to ensure organization and accessibility.</li>
</ul><ul><li>Conducts research, gathers data, and compiles reports as assigned by the executive team</li>
</ul>
<p><b> Financial Oversight and Policy Compliance:</b></p>
<ul>
<li>Tracks and ensures the accuracy of financial documentation, billing submissions, and expense-related processes in alignment with organizational policies.</li>
</ul><ul><li>Oversees the processing of invoices and expense reports, verifying compliance with organizational policies and signature authority guidelines.</li>
</ul><ul><li>Acts as a liaison between executives and team members to enforce financial procedures and resolve discrepancies.</li>
</ul>
<p><b>Administrative Leadership:</b></p>
<ul>
<li>Directly supervises one SFCJL Executive Assistant and is responsible for overseeing their performance.
</li></ul><ul><li>Provides guidance and oversight to administrative staff, establishing a dotted-line reporting relationship to campuswide Executive Assistants to ensure consistency in administrative practices.</li>
</ul><ul><li>Develops and implements standard operating procedures for administrative tasks across departments.</li>
</ul><ul><li>Mentors administrative personnel, offering training and support to enhance efficiency and professional development.</li>
</ul><ul><li>Coordinates and project manages compliance, licensing, and regulatory renewal activities by tracking key deadlines and deliverables, partnering with cross-functional teams to ensure timely completion and submission of required documentation.</li>
</ul><ul><li>Serves as a central point of contact for administrative coordination, promoting effective communication and collaboration among staff.</li>
</ul>
<p><b>JOB DETAILS</b></p><br>
<ul>
<li><b>Pay Rate: </b>$130,000 - $160,000</li>
<li><b>Hours:</b> Full-Time</li>
<li><b>Reports To:</b> Chief Executive Officer (CEO)</li>
<li><b>Provides Direct Supervision To:</b> Executive Assistant</li>
<li><b>Provides Dotted-Line Leadership To:</b> Campus Executive Assistants</li>
</ul>
<p><b>REQUIRED QUALIFICATIONS</b></p><br>
<ul>
<li>Bachelor's degree in Business Administration, Communications, Public Administration, or a related field preferred; or an equivalent combination of education and experience totaling at least eight (8) years.<br>
</li>
</ul><ul><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint, OneDrive) and other relevant software applications (e.g., Zoom, DocuSign) with experience maintaining executives' phone, calendar, and travel schedules using Microsoft Office. Ability to learn and troubleshoot new software applications as needs arise.</li>
</ul><ul><li>Strong communication skills, both written and oral, with the ability to interact effectively with individuals at all levels of the organization.</li>
</ul><ul><li>Exceptional organizational skills, with the ability to prioritize tasks, manage multiple deadlines, and adapt to changing priorities in a fast-paced environment.</li>
</ul><ul><li>Discretion and professionalism in handling sensitive information and confidential matters.</li>
</ul><ul><li>Attention to detail and accuracy in all work activities, ensuring high-quality deliverables and outcomes.</li>
</ul><ul><li>Ability to work independently with minimal supervision, while also functioning effectively as part of a collaborative team.</li>
</ul><ul><li>Flexibility and adaptability to accommodate the evolving needs and priorities of the organization.</li>
</ul><ul><li>Commitment to upholding ethical standards and promoting a positive organizational culture.</li>
</ul>
<p><b>PHYSICAL REQUIREMENTS</b></p><br>
<ul>
<li>Must be able to sit for up to 75% of the workday.</li>
</ul><ul><li>Must be able to stand and walk throughout the workday.</li>
</ul><ul><li>Must be able to push and pull up to 20 lbs. unassisted.</li>
</ul><ul><li>Must be able to lift up to 20 lbs.</li>
</ul><ul><li>Must be able to bend and reach.</li>
</ul><ul><li>Must have good manual dexterity for typing and operation of office machinery, including computers.</li>
</ul><div><h1 class="jobSectionHeader"><b>OUR INVESTMENT IN YOU</b></h1>
<p>
Full Benefits (Medical, Dental, &amp; Vision), 403(b) Retirement Plan, Paid Time Off (PTO), Tuition Reimbursement, Commuter Benefits, Weekday Shuttle Services to and from Glen Park Station.</p>
<h1 class="jobSectionHeader"><b><i>
San Francisco Campus for Jewish Living is committed to employing a diverse and inclusive workforce, and provide Equal Employment Opportunity for all individuals regardless of race, color, religion, gender, age, national origin, marital status, sexual orientation, gender identity, status as a protected veteran, genetic information, status as a qualified individual with a disability, or any other characteristic protected by law.</i></b></h1>
<h1 class="jobSectionHeader"><b><i>Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.</i></b></h1></div></div>

Senior Executive Assistant

GlamourBox Salon LLC

<p>Executive Assistant (Part-Time)</p><p><b>Location:</b> Dubai, UAE<br/><b>Company:</b> Glamourbox Home Service Salon<br/><b>Employment Type:</b> Part-Time (5 hours per day)</p><p>About Glamourbox</p><p>Glamourbox is a premium home service beauty company providing high-quality beauty services across Dubai. We are looking for a proactive, highly organized Executive Assistant who will act as the owner's right hand, ensuring the business operates efficiently while coordinating projects, administration, and day-to-day operations.</p><p>This is <b>not</b> a traditional administrative role. We are looking for someone who takes ownership, solves problems proactively, follows up relentlessly, and helps move the business forward.</p><p>Key ResponsibilitiesExecutive Support</p><ul><li>Manage the Managing Director's calendar and appointments.</li><li>Organize meetings and prepare meeting agendas.</li><li>Manage emails and prioritize important correspondence.</li><li>Arrange travel and personal/business appointments.</li><li>Prepare documents, presentations, and reports.</li><li>Follow up on delegated tasks and ensure deadlines are met.</li></ul><p>Operations Support</p><ul><li>Coordinate with the Booking Coordinator and support daily operations when required.</li><li>Ensure technicians have the necessary uniforms, supplies, and equipment.</li><li>Monitor operational workflows and identify areas for improvement.</li><li>Ensure company procedures and SOPs are followed.</li><li>Track operational issues until they are fully resolved.</li></ul><p>Human Resources Administration</p><ul><li>Schedule interviews and coordinate recruitment.</li><li>Prepare employment contracts and onboarding documents.</li><li>Coordinate visa, medical, and employee documentation.</li><li>Maintain accurate employee records.</li><li>Monitor leave balances, attendance, probation periods, and contract renewals.</li></ul><p>Finance Administration</p><ul><li>Prepare invoices and supporting documents for approval.</li><li>Follow up on outstanding customer payments.</li><li>Organize receipts and business expenses.</li><li>Coordinate with the company's accountant.</li><li>Prepare simple weekly and monthly financial summaries.</li></ul><p>Marketing Coordination</p><ul><li>Coordinate content shoots and marketing activities.</li><li>Schedule social media content with the marketing team.</li><li>Coordinate with designers, photographers, and influencers.</li><li>Assist with promotional campaigns and business events.</li></ul><p>Supplier &amp; Inventory Coordination</p><ul><li>Order office and salon supplies.</li><li>Obtain and compare supplier quotations.</li><li>Follow up on deliveries.</li><li>Monitor inventory levels and ensure timely replenishment.</li></ul><p>Project Coordination</p><ul><li>Website updates</li><li>New service launches</li><li>Marketing campaigns</li><li>Staff accommodation coordination</li><li>Vehicle leasing</li><li>Supplier sourcing</li><li>Business events</li><li>Process improvements</li></ul><p>Weekly Responsibilities</p><p>Every week, prepare a management summary including:</p><ul><li>Sales summary</li><li>Number of bookings</li><li>Technician utilization</li><li>Customer complaints and feedback</li><li>Google review updates</li><li>Low inventory items</li><li>Staff attendance</li><li>Completed tasks</li><li>Outstanding action items</li><li>Priorities for the coming week</li></ul><p>Monthly Responsibilities</p><ul><li>Review and update SOPs.</li><li>Organize team meetings.</li><li>Maintain HR records.</li><li>Prepare KPI and business performance reports.</li><li>Track company expenses.</li><li>Research competitors and industry trends.</li><li>Present at least two process improvement ideas each month.</li></ul><p>Requirements</p><ul><li>Previous experience as an Executive Assistant, Personal Assistant, Office Manager, or Operations Coordinator.</li><li>Excellent organizational and time management skills.</li><li>Strong written and verbal English communication skills.</li><li>Proficient in Google Workspace and Microsoft Office.</li><li>Comfortable using AI tools such as ChatGPT to improve productivity, Like Notion.</li><li>Able to manage multiple priorities simultaneously.</li><li>Highly proactive with excellent follow-up skills.</li><li>Professional, trustworthy, and able to maintain confidentiality.</li><li>Experience in the beauty, hospitality, or service industry is an advantage.</li></ul><p>Working Hours</p><ul><li>Part-Time</li><li>5 hours per day</li><li>Tuesday to Sunday. (flexible schedule)</li></ul><p>What We're Looking For</p><p>We want someone who doesn't wait to be told what to do.</p><p>You notice problems before they become issues. You follow up until tasks are completed. You enjoy organizing people, improving processes, and making the owner's life easier so the business can grow.</p><p>If you're proactive, resourceful, detail-oriented, and enjoy taking ownership, we'd love to hear from you.</p><p>Pay: AED25.00 - AED30.00 per hour</p><p>Work Location: Hybrid remote in Dubai (Dubai)</p>

Shriners Children's

<div><p><b>Company Overview</b></p><p></p><p>
Shriners Children&rsquo;s is an organization that respects, supports, and values each other. Named as the 2025 best mid-sized employer by Forbes, we are engaged in providing excellence in patient care, embracing multi-disciplinary education, and research with global impact. We foster a learning environment that values evidenced based practice, experience, innovation, and critical thinking. Our compassion, integrity, accountability, and resilience define us as leaders in pediatric specialty care for our children and their families.</p><p></p><p>
With 20+ hospitals, outpatient clinics, ambulatory care centers and outreach locations across the globe, we provide excellent care to children up to age 18 regardless of their family&rsquo;s ability to pay or insurance status. Please click here to learn more about our locations.</p><p></p><p><b>
Job Description</b></p><p></p><p>
The Executive Assistant provides administrative support to the Chief and Medical Staff. Maintains calendars, makes travel arrangements, coordinates schedules, attends meetings and composes minutes and other correspondence as directed. Assists with special projects, answers questions, directs employees, visitors and patient families and other constituents to appropriate resources. Maintains confidentiality with sensitive business communications. Shriners Spokane is looking for a full-time Executive Assistant to join the team!</p><p></p><p><b>
Key Responsibilities:</b></p><ul><li>
Answers incoming phone call courteously, dispatching calls as appropriate &amp; taking accurate message information. Initiates &amp; maintains filing systems allowing for easy document retrieval.</li><li><p>
Makes airline, hotel &amp; rental care arrangements for the Chief &amp; Medical Staff office as needed.</p></li><li><p>
Coordinates in-house meetings as requested. Maintains a calendar of available meeting space and answers requests for use of such, in-house and out of house. Facilitates meeting set-up and catering as necessary.</p></li><li><p>
Assists with special events as directed, coordinates group visits &amp; conducts tours upon request</p></li><li><p>
Prepares correspondence for Chief &amp; Medical Staff office in an accurate &amp; timely manner. Meeting minutes are accurately transcribed &amp; distributed w/in ten working days of each meeting.</p></li></ul><p></p><p><b>
Required Qualifications:</b></p><ul><li><p>
7 years Executive Assistant/Clerical, preferably in a hospital setting</p></li><li><p>
Strong computer skills and database applications (MS Word, Powerpoint, Excel).</p></li></ul><p></p><p><b>
Preferred Qualifications:</b></p><ul><li><p>
Associate or Bachelors in related field</p></li><li><p>
Medical Terminology helpful</p></li></ul><p></p>
The pay range for this position is $29.23 - $43.85. Compensation is determined based on years of relevant experience and departmental equity.</div>

US - Executive Assistant, Medical Staff

Archdiocese of St. Paul & Minneapolis

<div></div><div><div><div><div><div>Published
</div><div>July 29, 2026</div>
</div><div><div>Expires
</div><div>August 28, 2026</div>
</div><div><div>Location
</div><div>Saint Paul, Minnesota
</div></div><div></div><div><div>Category
</div><div>Administration
</div></div><div><div>Job Type
</div><div>Full-time
</div></div><div><div>Organizational Name</div>
<div>Catholic Community Foundation of Minnesota</div>
</div><div><div>Organizational City</div>
<div>Saint Paul</div>
</div><div><div>Position Contact Name</div>
<div>Anne Kocon</div>
</div><div><div>Position Contact Title</div>
<div>Executive Assistant</div>
</div><div><div>Position Contact Email</div>
<div>kocona@ccf-mn.org</div>
</div><div><div>How many employees are serving at your location?</div>
<div>30 or less</div>
</div></div><div><h3 class="jobSectionHeader"><b>Description</b></h3>
<div><p>The Executive Assistant performs administrative, organizational, and support services for the President, the Board of Directors, and its committees.</p>
<p><b>Responsibilities</b></p>
<ul><li>Executive Support - Assist President with all aspects of Foundation business:</li>
<li><div><ul><li>Oversee all scheduling of appointments and manage daily calendar. Set recurring meetings with key staff, board, and Archdiocese leadership as directed.</li>
<li>Oversee preparation for all appointments and meetings (e.g. agenda, hospitality, research, presentations. Schedule any sessions needed to prepare for appointments).</li>
<li>Manage activities and projects in which the President is involved, keeping them informed of project status, next action steps, and timelines.</li>
<li>Interact with key CCF constituents on behalf of the President.</li>
<li>Manage President's correspondence and filing, ensuring clarity, accuracy, sensitivity, and confidentiality of all communication undertaken on behalf of the President.</li>
<li>Serve as gatekeeper - interface with Board and staff members, schedule times for individual staff to meet with President rather than interrupt workflow.</li>
<li>Meet regularly with President to understand their goals and initiatives, as well as to update them on status of in-progress and upcoming activities and projects.</li>
</ul></div></li><li>Board/Committees - Provide administrative support to the Board of Directors and all of its committees:
<ul><li>Key staff liaison, along with the President, to the CCF Board of Directors with special attention to Executive, Strategic Planning, and Governance Committees.</li>
<li>Oversee preparation for all Board and committee meetings (e.g. scheduling, agenda, confirmation of quorum attendance, hospitality, PowerPoint presentations as needed). Confirm locations/technology at meeting sites.</li>
<li>Work with CCF executive leadership team to create and publish quarterly Board reports and committee materials via the Board portal, serving as primary Board liaison for the portal.</li>
<li>Communicate with Board and committee members as needed between meetings.</li>
<li>Attend assigned Board and committee meetings and prepare concise and accurate minutes, in accordance with corporate record best practices.</li>
<li>Track all Board and committee action items for follow up and discuss with President to determine next actions.</li>
<li>Oversee and maintain corporate record of all Board and committee actions.</li>
<li>Other duties as assigned.</li>
</ul></li><li>Event Management - Oversee the planning and implementation of board related events.</li>
<li>Presentations - Prepare presentations for Board and other events where CCF President has responsibilities.</li>
<li>HR Support - Partner with VP of Finance and Administration on Performance Review Coordination, and Onboarding processes and assist with other HR projects as they arise.</li><br>
</ul></div><p></p><h3 class="jobSectionHeader"><b>Qualifications</b></h3>
<div><p><b>Experience</b>
<br>
3-5 years of executive support experience required, preferably supporting a CEO, president, executive director, or board of directors. Experience coordinating board and committee meetings and managing confidential information. Experience with Salesforce, board portals, and administrative systems preferred.</p>
<p><b>Education</b>
<br>
4-year degree preferred.</p>
<p><b>Skills</b></p>
<ul><li>Emotionally intelligent, flexible, adaptable, able to gracefully handle changing calendars and shifting priorities.</li>
<li>Able to work in an atmosphere of ambiguity and move forward confidently.</li>
<li>Excellent time and project management.
<br>
Able to find and suggest creative solutions to problems that arise.</li>
<li>Able to work both collaboratively and independently, with minimal instruction and guidance.</li>
<li>Proficient in Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, Teams, and emerging productivity tools such as Microsoft Copilot.</li>
<li>Able to manage technology at board and committee meetings as needed.</li>
</ul><p><b>Characteristics</b></p>
<ul><li>Diplomatic and candid, with high standards of integrity</li>
<li>Committee to supporting and enhancing the team spirit.</li>
<li>Proactive, takes initiative, able to anticipate what needs to be done and make recommendations to the President.</li>
<li>High energy to keep up with fast-paced environment.</li>
<li>Friendly, with an outgoing manner.</li>
<li>A commitment to the mission of CCF is also desired.</li>
</ul><p><b>Compensation</b></p>
<p>The salary range for this position is $72,000 - $82,000, commensurate with experience and qualifications.</p>
<p>CCF offers a comprehensive benefits package, including 403(b) retirement plan with employer match and discretionary contributions; employer-subsidized medical, dental, and disability coverage; fully-paid life insurance and access to additional voluntary benefits; generous paid time off plus 11 paid holidays; flexible spending accounts, Calm app access, and summer Fridays.</p></div></div></div></div><p></p>

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