executive staff assistant

Alachua County

JOB
<br>Graduation from high school or equivalent, and three years general office/clerical and/or customer service experience; or any equivalent combination of related training and experience. College course work will substitute for experience on a year for year basis. Must be able to type at a rate of 35 correct words per minute as required by the position. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status.SKILLS TESTING REQUIRED – Only applicants who meet the minimum qualifications and submit the required skills testing scores will be referred to the next step in the recruitment for this position. This position requires a passing score on the following County's skills assessment tests: Microsoft Excel, Microsoft Word, MS PowerPoint and with a minimum score of moderate knowledge and typing with minimum correct words of 35 wpm. The assessment tests can be taken in person or remotely through the CareerSource North Central Florida. The applicant must contact CareerSource North Central Florida at: assessment@careersourcencfl.com to arrange testing. Passing scores must be received by the Human Resources Office via email at achr@alachuacounty.us no later than five business days after the posting closes. CareerSource North Central Florida is not responsible for submitting test scores to the Alachua County Human Resources Office. All scores are valid only for a period of 2 years from the date of testing. Successful completion of all applicable background checks pre-hire and ongoing are required.
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EXAMPLE OF DUTIES
<br>This is highly specialized and complex office work performing office and administrative duties of wide variety and scope for the Alachua County Board of County Commissioners (BoCC) and the County Manager's Office.An employee assigned to this classification is expected to make decisions and act independently in accordance with established office policies and procedures. Supervisor may review non-routine decisions.Work is performed under the direction of a higher level supervisor and is reviewed through conferences, reports and observation of results obtained.

Executive Staff Assistant-- Pending Board Approval

Il Sorpasso

<p><b>Job Summary</b><br/>We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will possess excellent communication skills, strong office management abilities, and proficiency with various office software. This role offers an opportunity to work in a dynamic environment where attention to detail and multitasking are essential. The Executive Assistant will be responsible for managing schedules, handling correspondence, and ensuring smooth daily operations within the organization.</p><p><b>Responsibilities</b></p><ul><li>Manage and maintain executive calendars, schedule meetings, and coordinate appointments using calendar management tools</li><li>Prepare and proofread documents, reports, and correspondence with attention to accuracy and professionalism</li><li>Handle incoming calls via multi-line phone systems with excellent phone etiquette, directing inquiries appropriately</li><li>Assist with office management tasks including filing, data entry, and maintaining organized records</li><li>Support customer service efforts by responding to inquiries promptly and professionally</li><li>Utilize software such as Microsoft Office, Google Workspace, QuickBooks, and other relevant tools for administrative tasks</li><li>Perform bookkeeping duties as needed, including basic invoicing and expense tracking</li><li>Support personal assistant duties for executives such as travel arrangements and personal scheduling</li><li>Collaborate with team members to ensure efficient workflow and project coordination</li></ul><p><b>Skills</b></p><ul><li>Proven experience in office management, clerical work, or administrative support roles</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry skills</li><li>Familiarity with QuickBooks and bookkeeping is a plus</li><li>Excellent organizational skills with the ability to prioritize tasks effectively</li><li>Exceptional typing speed and accuracy for document preparation and data entry tasks</li><li>Bilingual abilities are preferred to assist diverse client needs</li><li>Experience in front desk operations or medical/dental receptionist roles is advantageous</li><li>Strong customer service skills combined with professional phone etiquette and support capabilities</li><li>Ability to handle multiple responsibilities efficiently while maintaining attention to detail</li><li>Time management skills to meet deadlines in a fast-paced environment</li></ul><p>This position offers an engaging work environment where your organizational talents will contribute significantly to the success of our team. We value professionalism, initiative, and a positive attitude in our staff.</p><p>Job Type: Part-time</p><p>Pay: $35,000.00 - $60,000.00 per year</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Vision insurance</li></ul><p>Work Location: Hybrid remote in Jacksonville, FL (Saint Johns County)</p>

Executive assistant

Solomon Page

<div>
 Our client is looking to fill the role of Executive Assistant. This Executive Assistant will support two Vice Presidents on the Subscriber Growth &amp; Monetization team. This is a fast-paced, high-visibility role requiring strong organizational skills, discretion, and the ability to manage competing priorities with minimal direction.
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   Start Date: 4/8/2026
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   Pay Rate: $26&ndash;$30 per hour
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   Duration: 0&ndash;6 months
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   Schedule: Monday&ndash;Thursday onsite, Friday remote
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   Hours: 9:00 AM &ndash; 6:00 PM
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   Location: New York, NY (Hudson Square)
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   Overtime: Possible (must be pre-approved)
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  Responsibilities:
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   Manage complex, high-volume calendars across multiple time zones
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   Coordinate internal meetings, including video conferencing, room bookings, and logistics
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   Handle all travel arrangements (flights, hotels, ground transportation) and expense reporting
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   Provide day-to-day administrative support including calls, mail, document tracking, and supply management
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   Coordinate team events, offsites, and departmental communications
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   Partner with internal teams, executives, and administrative staff across the organization
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   Maintain office operations (supplies, kitchen, shared spaces)
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   Assist with special projects as needed
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   Provide backup support to other Executive Assistants as required
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  Required Qualifications:
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   3+ years of experience supporting Director-level or above executives in a corporate environment
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   Prior experience at The Walt Disney Company
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   Strong written and verbal communication skills
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   Ability to multitask, prioritize, and manage a high volume of work independently
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   Highly organized with strong attention to detail and follow-through
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   Professional, discreet, and able to handle confidential information
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   Collaborative with strong interpersonal skills
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   Proactive and resourceful with a solution-oriented mindset
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   Ability to anticipate executive needs and adapt to changing priorities
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   Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) and Google Suite
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  Additional Information:
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   Must have prior Disney experience
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   Strong communication, reliability, and professionalism are essential
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   Experience coordinating across executive offices is required
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   Collaborative mindset and ability to work closely with other Executive Assistants
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   Passion for Disney brands and streaming platforms is a plus
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   SVOD experience preferred
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 If you meet the required qualifications and are interested in this role, please apply today.
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  The Solomon Page Distinction
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 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
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  About Solomon Page
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 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
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 Opportunity Awaits.
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Executive Assistant

Construction Employerz

<p><b>Job Title: </b>Executive Assistant</p><p><b>Seniority Level: </b>Mid Level</p><p><b>Employment Type: </b>Full-Time (Onsite)</p><p><b>Time: </b>5:00 PM &ndash; 1:00 AM PST (Can vary according to client&rsquo;s time zone)</p><p><b>Overview</b></p><p>We are seeking a highly organized and proactive Executive Assistant to support our CEO. The ideal candidate will act as the CEO&rsquo;s right hand, providing vital administrative and executive support. This role requires excellent communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will liaise with top management and employees, ensuring smooth operations and effective communication.</p><p><b>Key Responsibilities</b></p><p>● <b>Administrative Support:</b></p><p>o Manage the CEO&rsquo;s schedule, including arranging travel plans and appointments.</p><p>o Handle correspondence on behalf of the CEO, including emails, calls, and inquiries.</p><p>o Screen calls and emails, responding professionally and directing as appropriate.</p><p>o Prepare presentations, reports, and other essential documents with minimal direction.</p><p>● <b>Communication and Liaison</b></p><p>o Act as a gatekeeper for the CEO, managing access and prioritizing time effectively.</p><p>o Communicate on behalf of the CEO with stakeholders, project managers, and staff.</p><p>o Serve as a bridge between the CEO&rsquo;s office and internal departments, maintaining effective communication channels.</p><p>o Represent the company and the CEO positively, demonstrating excellent follow-up skills and informed decision-making.</p><p>● <b>Executive Coordination</b></p><p>o Support senior management by scheduling meetings, coordinating agendas, and facilitating cross-departmental collaboration.</p><p>o Organize complex calendars and schedules, resolving any conflicts.</p><p>o Provide reminders for meetings and upcoming tasks, ensuring the CEO is well-prepared for all engagements.</p><p>o Manage and organize the CEO&rsquo;s workflow, including email management and task organization.</p><p>● <b>HR and Employee Support</b></p><p>o Organize and manage new employee orientation, onboarding, and training programs.</p><p>o Provide IT support as needed for new hires and ongoing training.</p><p>o Oversee the training program, including maintaining documentation, scheduling classes, and generating reports.</p><p>o Explain employee benefits and programs, such as medical insurance and 401K.</p><p>o Monitor employee performance aspects, such as attendance and sick leave.</p><p>o Maintain employee records and paperwork with discretion and confidentiality.</p><p>o Plan and oversee company social and training events.</p><p>● <b>Operational Support</b></p><p>o Ensure all project sites are supported with necessary supplies and essentials.</p><p>o Provide administrative support across various departments as needed.</p><p>o Oversee website workflow management.</p><p><b>Qualifications</b></p><p>● Bachelor&rsquo;s Degree required.</p><p>● Minimum of 2 years of experience in a similar role preferred.</p><p>● Superb written and oral communication skills.</p><p>● Basic understanding of the construction industry.</p><p>● Proficiency in Microsoft Outlook, Excel, PowerPoint, and Word.</p><p>● Proficient in copy, scan, and email.</p><p>● Strong organizational skills, with the ability to manage multiple tasks efficiently.</p><p>● Demonstrated competencies in communication, planning, flexibility, customer service, problem-solving, attention to detail, and teamwork.</p><p>● Ability to maintain high levels of discretion and confidentiality.</p><p>If you are a resourceful, proactive individual with a passion for supporting executive leadership in a dynamic environment, we encourage you to apply.</p><p>Work Location: In person</p>

The General Hospital Corporation

<div>Site: The General Hospital Corporation<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
Summary<br>
Specializes in providing administrative and secretarial support to executives or chairs (e.g., heads of divisions, departments, or administrative units). Responsibilities may include coordination and scheduling, correspondence and presentation preparation, and travel arrangements. Requires highly proficient/advanced administrative skills.<br>
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Does this position require Patient Care?<br>
No<br>
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Essential Functions<br>
<ul><li>Perform secretarial and administrative duties for an executive or chief.</li><li>Manage schedule, arrange appointments, travel, meetings including coordinating documents, refreshments and resources, and conference calls.
</li><li>Prepares correspondence, meeting minutes or executive summaries.</li><li>Maintains files and office supplies, budget records, reconciles and verifies expenses, and completes reimbursements.</li><li>Work requires some analysis and use of initiative and independent judgment.</li><li>Remain knowledgeable of corporate policy.</li><li>Often called upon to interpret and communicate executive or board's intent to other employees.</li><li>Perform payroll functions for executive team.</li><li>Assists other administrative/executive assistants and may assist with orientation and training of staff.</li><li>May make contacts of a sensitive, complex, and confidential nature.</li><li>Completes routine tasks under minimal supervision.</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><div>
Education<br>
High School Diploma or Equivalent required. Bachelor&rsquo;s degree in Business, or related field preferred<br>
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Can this role accept experience in lieu of a degree?<br>
No<br>
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Licenses and Credentials<br>
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Experience<br>
Experience as an Administrative Assistant to Executive or Chair or Senior Leader 3-5 years required<br>
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Knowledge, Skills and Abilities<br>
<ul><li>Requires highly proficient/advanced administrative skills and office applications skills.</li><li>Ability to proofread and edit written documents.</li><li>Ability to manage more complex phone calls, and give more detailed information, solving more complex issues as appropriate.</li><li>Highly proficient in all communication skills (phone, verbal and written).</li><li>Ability to handle sensitive information and situations with poise and professionalism.</li><li>Strong organizational, coordination and judgment skills.</li><li>Ability to prioritize effectively.</li><li>Ability to problem solve and troubleshoot.</li><li>Ability to analyze a situation and determine best course of action within established guidelines.</li><li>Basic math knowledge with some knowledge of bookkeeping.</li><li>Advanced understanding and use of medical terminology and comprehension of billing and fiscal information.</li><li>Ability to demonstrate good leadership skills in a team environment, including ability to provide guidance, orient, train and assist other administrative staff.</li></ul></div><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><p>
General Overview:<br>
Research in the Ob/Gyn Department at MGH includes basic and clinical science performed in the Vincent Center for Reproductive Biology. Researchers&rsquo; primary research emphasis include infertility, aging and cancer as they pertain to the ovary and uterus.</p><p></p><p>
The Executive Assistant performs duties of a responsible and discretionary nature to assist the MGB Vice Chair of Research, Director of the VCRB. Administrative Director, Faculty, Associate Faculty, and staff. The position serves as a resource to other Ob/Gyn employees at all levels and acts as liaison between VCRB and MGB Ob/Gyn Offices. The Executive Assistant works independently, receiving minimal supervision and guidance, and possesses expert knowledge of office routine, machines, and information systems, as well as an understanding of the organization, programs and procedures related to the work of the Center staff. Daily responsibilities encompass scheduling of administrative meetings, calendar management, coordinating activities with other departments and hospital leadership, and helping the Administration with department projects and initiatives. The candidate must have well-developed organizational and communication skills capable of working independently to produce consistent quality work with minimal supervision and guidance.</p><p></p><p>
Additional duties include purchasing, accounts payable, and database management, and preparing documents needed for grant applications. Additionally, the Executive Assistant will help coordinate various HR functions for non-clinical, research personnel, including new hire coordination, and timekeeping and offboarding.</p><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Onsite<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
60 Blossom Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$23.34 - $33.37/Hourly<p></p><p><b><br>
Grade</b></p>
5<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Maven Recruiting Group

<div>
 High-profile ultra-high-net-worth private family office is seeking a Senior Executive Personal Assistant to support a Principal in San Francisco. This is a high-impact role for someone with experience supporting top-tier principals and who brings strong judgment, organization, and attention to detail to managing complex personal and operational priorities.
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  Job Title:
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 Senior Executive Personal Assistant
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  Location:
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 San Francisco, CA (Onsite)
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  Compensation:
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 $200K - $300K base + benefits
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  Industry:
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 Private Family Office
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  About the Role:
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 As the Senior Executive Personal Assistant, you will serve as a trusted partner to the Principal, supporting both day-to-day execution and broader coordination across personal and household operations. You will play a key role in ensuring priorities are managed effectively, workflows remain organized, and operations run smoothly in a fast-paced environment.
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  Responsibilities:
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   Serve as a strategic and operational partner to the Principal, managing priorities, workflows, and day-to-day execution
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   Coordinate across household staff, vendors, advisors, and external partners to ensure alignment across all operations
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   Oversee special projects end-to-end, including events, travel logistics, property-related initiatives, and personal projects
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   Manage communications, including drafting correspondence, organizing updates, and tracking key details
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   Identify opportunities to streamline systems and improve processes across household and family office operations
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  Qualifications:
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   Experience supporting UHNW principals or private family offices
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   Hospitable and service-oriented
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   Proactive, patient, and detail-oriented
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   Discreet with strong judgment
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   Unflappable in fast-paced environments
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 Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
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  Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.
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 For Internal Use:
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Personal Assistant

HVQ Holding

The Role
<br>We are seeking a high-caliber, multilingual Executive Assistant to operate as a strategic partner to senior leadership, combining executive support with analytical thinking, systems building, and business problem-solving capabilities. This is not a traditional EA role. The successful candidate will function as a hybrid of: * Executive Assistant * Business Analyst * Operator / Junior Chief of Staff You will be deeply embedded in both business and personal workflows, acting as a force multiplier for executive decision-making, structuring ambiguity, and driving execution through data, systems, and proactive ownership. The ideal candidate holds an MBA or strong analytical degree, has project management experience, and thrives in high-performance, multicultural environments. Key Responsibilities Executive Leverage & Administration • Own and manage the Director’s calendar as a strategic asset, prioritizing based on ROI and impact • Act as a gatekeeper for communications and decision flow • Prepare and review high-level correspondence, reports, and presentations • Handle confidential and sensitive matters with utmost discretion • Integrate and manage both professional and personal scheduling seamlessly Analytical & Decision Support (Key Differentiator) • Conduct structured research on markets, companies, and investment opportunities • Prepare: - Briefing notes - Business summaries - Decision memos • Translate complex data into clear, actionable insights • Build simple models, frameworks, and structured outputs to support decision-making Systems, Tools & Process Optimization • Design, implement, and optimize workflows across: - Email, calendar, CRM, and task management systems • Build dashboards and trackers using: - Notion, Excel, Airtable, or similar tools • Utilize AI tools (e.g., ChatGPT, automation platforms) to: - Draft communications - Summarize data - Accelerate research • Identify inefficiencies and automate repetitive processes Project & Execution Management • Track strategic initiatives and ensure execution momentum • Coordinate across cross-functional teams and stakeholders • Translate ideas into structured execution plans • Ensure timelines, deliverables, and priorities are met Communication & Output Management • Draft high-quality: - Emails - Investor communications - Internal memos and reports • Prepare meeting agendas, briefs, minutes, and follow-ups • Maintain clear, concise, and executive-level communication standards Travel, Events & Lifestyle Integration • Manage complex international travel and logistics • Coordinate meetings, leadership events, and executive engagements • Handle personal matters with professionalism and confidentiality • Align personal and business priorities across time zones
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Requirements
<br>Education • MBA (Business / Finance) – Strongly Preferred OR Degree in: • Mathematics • Engineering • Computer Science • Business / Finance • Commerce Experience • 3–6 years in: • Executive support to senior leadership • Consulting / investment / startups / operations • Experience in project management and business analysis is required • Prior experience with Athena or similar high-performance EA environments is a strong advantage Technical Skills Advanced proficiency in: • Microsoft Office / Google Workspace • Excel / Google Sheets (data handling & analysis) • Experience with: • Notion / ClickUp / Asana / Airtable / CRM tools • Familiarity with: • AI tools and workflow automation • Basic no-code / systems thinking (preferred) Communication & Language Skills • Multilingual preferred • Fluent in English (business-level proficiency required) • Strong written and verbal communication skills • Ability to synthesize complex information clearly Core Competencies • Strategic thinking and structured problem-solving • High level of ownership and accountability • Ability to manage multiple priorities simultaneously • Strong analytical and decision-support capability • High attention to detail and excellence • Discretion, professionalism, and integrity • Proactive mindset (anticipates vs reacts) What Differentiates This Role • You will drive decisions, not just support them • You will build systems, not just manage tasks • You will operate as a junior Chief of Staff / strategic operator • Exposure to high-level decision-making and business strategy Success Metrics • Increase in executive time spent on high-value activities • Speed and quality of decision support • Reduction in operational inefficiencies • Quality of output (reports, briefs, communication) • Ability to independently manage workflows and priorities
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About the company
<br>HVQ Holding is a family office with business in multiple sectors which includes construction, trading, retail, fashion, IT among others. Based on the in-depth understanding of economies and enterprises we have consolidated a diversified portfolio. Our Company is commitment to excellence across all of our business lines. We are continuously looking to hire creative, driven, innovative and talented professionals to play the required role in this organization, providing a career platform for employees in various industries.

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Executive Staff Assistant-- Pending Board Approval

Executive assistant

Executive Assistant

Executive Assistant

Executive Assistant

Personal Assistant

Executive Assistant