executive staff assistant

Aansav Realty And Infrastructure Pvt Ltd

Job Role: Executive AssistantWe are a Construction company based out of Margao for the last 20 years. We subsequently started a few more companies/firms, and our sister companies are into Hospitality and F&amp;B. We are looking for a young dynamic person who can join our team as an Executive Assistant. We are a young company looking to hire talent who are willing to learn and show proactivity on the job.As an Executive Assistant, you will provide essential support to our MD and HR Head by managing daily communications, coordinating meetings, follow-ups, and scheduling. You will serve as a liaison between leadership and staff, ensuring smooth operations and efficient workflow across departments.Skills &amp; Requirements:Bachelor's degree or equivalent (industry standard)Up to 2 years of relevant experienceExcellent organizational and time-management skillsStrong communication and interpersonal abilitiesProficiency in MS Office (Word, Excel, PowerPoint)Ability to multitask and prioritize effectivelyDiscretion and confidentiality in handling sensitive informationProactive attitude and problem-solving mindsetJoin us to be part of a vibrant and growing organization, supporting our leadership with professionalism and efficiency.Job Type: Full-timeWork Location: In person

Executive Assistant

Naxnova

<div>
 
 The
 
 "Executive Assistant (EA)"
 
 position is a critical position supporting to
 
 "Managing Director (MD)"
 
 as it directly impacts their efficiency and effectiveness. A skilled executive assistant streamlines operations by managing schedules, prioritizing tasks and facilitating communication. Can allows the Managing Director to focus on strategic decisions and leadership, ultimately driving the company's success. The role also serves as a liaison between the director and other stakeholders, ensuring that important information flows smoothly and that deadlines are met.
 
 
 
 
 <ul>
 <li>
 
 Position:
 
 Executive Assistant (EA)
 </li>
 <li>
 
 Reporting to:
 
 Managing Director (MD)
 </li>
 <li>
 
 Location:
 
 Corporate Office, Andheri (East), Mumbai.
 </li>
 <li>
 
 Business Division:
 
 Traditional (Decoratives) + Printed Electronics
 </li>
 <li>
 
 Scope:
 
 3 Traditional Facilities in India + 1 Printed Electronics + New Facilities
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Oversee and manage the Managing Director's complex calendar, scheduling meetings and coordinating logistics.
 </li>
 <li>
 Prepare high-quality presentations, reports and correspondence for internal and external stakeholders.
 </li>
 <li>
 Serve as the primary point of contact between the Managing Director and clients, partners and team members.
 </li>
 <li>
 Facilitate communication and collaboration across departments to support project initiatives.
 </li>
 <li>
 Coordinate travel arrangements, including itineraries and accommodations, ensuring efficiency and cost-effectiveness.
 </li>
 <li>
 Maintain confidentiality while managing sensitive information and documents.
 </li>
 <li>
 Assist in strategic planning and project management, tracking deadlines and deliverables.
 </li>
 <li>
 Mentor and oversee junior administrative staff as needed.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, management, or a related field; advanced degree preferred.
 </li>
 <li>
 5+ years of experience as an executive assistant or in a senior administrative role, preferably supporting C-level executives.
 </li>
 <li>
 Exceptional organizational, time management and multitasking skills.
 </li>
 <li>
 Strong written and verbal communication skills with attention to detail.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and familiarity with project management tools.
 </li>
 <li>
 Ability to handle confidential information with integrity and professionalism.
 </li>
 <li>
 Demonstrated ability to work independently and collaboratively in a fast-paced environment.
 </li>
 <li>
 Opportunity to work closely with senior leadership in a dynamic and innovative environment.
 </li>
 <li>
 Professional growth and development opportunities.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 If you are passionate about driving business growth, fostering business relationships and contributing to our vision of excellence, we encourage you to apply!
 
 
</div>

Pavago

Job Title: Executive Assistant (EA)
 Position Type: Full-Time, Remote
 Working Hours: U.S. client business hours (with flexibility for executive schedules, travel, and urgent needs)
 
About the Role: 
Our client is seeking an Executive Assistant to provide high-level administrative and operational support to senior executives. This role goes beyond basic admin tasks — the EA acts as a gatekeeper, project manager, and trusted partner, ensuring executives are prepared, informed, and able to focus on strategic priorities.
 
Responsibilities:Calendar & Scheduling: 
<ul>
<li>Manage complex executive calendars, including internal/external meetings, travel, and events.</li>
<li>Anticipate conflicts, prioritize requests, and optimize time usage.</li>
<li>Schedule across multiple time zones using Outlook or Google Calendar.</li>
</ul>
Communication & Correspondence: 
<ul>
<li>Draft, proofread, and send emails or memos on behalf of executives.</li>
<li>Screen calls, messages, and requests, escalating only what requires executive attention.</li>
<li>Serve as a liaison between executives, employees, clients, and partners.</li>
</ul>
Meeting Preparation & Follow-Up: 
<ul>
<li>Prepare agendas, talking points, and briefing documents.</li>
<li>Collect and synthesize background materials ahead of meetings.</li>
<li>Record minutes, track action items, and ensure follow-up.</li>
</ul>
Travel & Logistics: 
<ul>
<li>Coordinate domestic and international travel (flights, hotels, transportation).</li>
<li>Prepare detailed itineraries and handle last-minute changes.</li>
<li>Process reimbursements and expense reports.</li>
</ul>
Project Support: 
<ul>
<li>Assist with research, data gathering, and report preparation.</li>
<li>Track progress on executive priorities and initiatives.</li>
<li>Manage confidential information with discretion.</li>
</ul>
Administrative Operations: 
<ul>
<li>Maintain organized digital filing systems.</li>
<li>Manage document version control and approvals.</li>
<li>Support onboarding or offboarding of senior staff as needed.</li>
</ul>
What Makes You a Perfect Fit: 
<ul>
<li>Highly organized, detail-oriented, and proactive.</li>
<li>Strong communicator with professional polish.</li>
<li>Able to anticipate needs and problem-solve independently.</li>
<li>Comfortable working in fast-paced, high-pressure environments.</li>
</ul>
Required Experience & Skills (Minimum): 
<ul>
<li>3+ years of experience supporting senior executives.</li>
<li>Proficiency with Microsoft Office and Google Workspace.</li>
<li>Experience managing complex calendars and travel itineraries.</li>
<li>Excellent written and verbal communication.</li>
</ul>
Ideal Experience & Skills: 
<ul>
<li>Prior experience in high-growth startups, professional services, or executive-level support roles.</li>
<li>Familiarity with collaboration tools (Slack, Zoom, Notion, Asana).</li>
<li>Experience handling sensitive or confidential information.</li>
<li>Background supporting multiple executives simultaneously.</li>
</ul>
What Does a Typical Day Look Like?
 An Executive Assistant’s day revolves around keeping the executive organized, informed, and focused. You will:
 <ul>
<li>Begin by reviewing the executive’s calendar and preparing briefing notes for the day.</li>
<li>Screen emails and calls, flagging urgent items and drafting responses where appropriate.</li>
<li>Coordinate meetings and logistics, ensuring agendas, materials, and follow-ups are clear.</li>
<li>Manage travel plans and expense reports when required.</li>
<li>Track executive priorities, following up with team members to ensure deliverables are met.</li>
<li>Wrap the day by summarizing outstanding items, updating the calendar, and preparing tomorrow’s agenda.</li>
</ul>
In essence: you are the executive’s right hand, ensuring they operate at maximum efficiency and effectiveness.
 
Key Metrics for Success (KPIs): 
<ul>
<li>Calendar accuracy and minimized conflicts.</li>
<li>Timely communication and follow-up on executive priorities.</li>
<li>High satisfaction from executives and stakeholders.</li>
<li>On-time completion of expense reporting and travel logistics.</li>
<li>Reduced administrative burden on executives (measured by time freed).</li>
</ul>
Interview Process: 
<ul>
<li>Initial Phone Screen</li>
<li>Video Interview with Pavago Recruiter</li>
<li>Practical Task (e.g., draft an executive briefing memo or manage a sample scheduling scenario)</li>
<li>Client Interview with Executives</li>
<li>Offer & Background Verification</li>
</ul>

UCC Holding

<div>
 
 
 Job Description:
 
 
 
 We are seeking a highly organized and proactive Executive Personal Assistant to support our executive team. The ideal candidate will manage schedules, coordinate meetings, handle communications, and assist with daily administrative tasks to ensure smooth operations. Strong communication skills, discretion, and the ability to multitask in a fast-paced environment are essential.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage executive calendars and appointments
 </li>
 <li>
 Coordinate travel arrangements and itineraries
 </li>
 <li>
 Handle confidential correspondence and communications
 </li>
 <li>
 Prepare reports, presentations, and documents
 </li>
 <li>
 Liaise with internal teams and external partners
 </li>
 <li>
 Anticipate executive needs and provide proactive support
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Min 4+ years of experience as a personal or executive assistant
 </li>
 <li>
 Excellent organizational and time management skills
 </li>
 <li>
 Strong written and verbal communication
 </li>
 <li>
 Discretion and confidentiality
 </li>
 <li>
 Proficient with MS Office and scheduling tools
 </li>
 <li>
 Arabic language skills preferred but not required
 </li>
 </ul>
 
 
</div>

Executive Personal Assistant

Blue Star Manufacturing Pvt Ltd

Job Title: Executive AssistantCompany: BlueStar MFG Location: Lahore (Onsite) Job Type: Full-time Department: Executive OfficeAbout UsBlueStar MFG is a leading manufacturing and apparel company dedicated to innovation, growth, and operational excellence. As part of our leadership support team, we are seeking a highly organized and proactive Executive Assistant to provide administrative and strategic support to senior management.Role OverviewThe Executive Assistant will act as the right hand to the CEO and senior leadership, ensuring smooth daily operations. This role requires excellent communication, organizational, and multitasking skills, along with the ability to handle confidential information with discretion.Key Responsibilities<ul><li>Provide comprehensive administrative support to the CEO and senior management.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Handle email correspondence, draft communications, and prepare official documents.</li><li>Coordinate local and international travel arrangements, including logistics and itineraries.</li><li>Assist in organizing internal and external meetings, events, and presentations.</li><li>Maintain accurate filing systems and ensure easy access to important documents.</li><li>Follow up on pending tasks and ensure timely completion of assigned responsibilities.</li><li>Act as a liaison between executives and internal/external stakeholders.</li><li>Support in preparing reports, meeting minutes, and presentations.</li><li>Handle sensitive and confidential information with the highest level of professionalism.</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>2&ndash;4 years of proven experience as an Executive Assistant, Personal Assistant, or Office Coordinator.</li><li>Strong organizational and time-management skills.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Ability to prioritize tasks, work independently, and meet deadlines.</li><li>Professional demeanor with strong interpersonal skills.</li><li>Experience in managing travel logistics and executive-level correspondence.</li></ul>Why Join BlueStar MFG?<ul><li>Opportunity to work closely with top leadership and gain exposure to strategic decision-making.</li><li>Collaborative and supportive work culture.</li><li>Competitive salary and benefits package.</li><li>Career growth and professional development opportunities.</li></ul>Job Type: Full-timeWork Location: In person

Executive Assistant Female

Kadernani Commercial Brokers

Job Title: Executive AssistantCompany: Kadernani ConsultantsLocation: Dubai, United Arab EmiratesJob Type: Full-timeJob DescriptionWe are seeking a highly organized and resourceful Executive Assistant with a legal background to provide comprehensive support to senior management. The ideal candidate will assist in managing daily administrative operations, drafting and reviewing legal and business documents and ensuring all activities comply with company policies and UAE regulations.Key Responsibilities<ul><li>Provide executive-level administrative support to the Managing Director and senior executives.</li><li>Draft, review, and proofread contracts, agreements and other legal correspondence.</li><li>Maintain and organize confidential legal and corporate documents.</li><li>Schedule and coordinate meetings, appointments and travel arrangements.</li><li>Record minutes of meetings and follow up on action items.</li><li>Liaise with legal counsel, government authorities and external partners as required.</li><li>Conduct basic legal research and prepare summaries or reports as directed.</li><li>Manage the Managing Director&rsquo;s calendar and handle communication on their behalf with professionalism and discretion.</li><li>Prepare executive-level presentations, reports and internal memoranda.</li><li>Ensure compliance with company policies, procedures and applicable laws.</li><li>Coordinate with different departments to ensure smooth workflow and timely task completion.</li><li>Handle all confidential information with integrity and always maintain strict confidentiality.</li></ul>Requirements<ul><li>Available to join immediately.</li><li>Bachelor&rsquo;s degree in law, Legal Studies, or a related field (mandatory).</li><li>Minimum 3 years of experience in the UAE as an Executive Assistant, Legal Assistant, or in a similar role.</li><li>Experience in a legal firm is preferred.</li><li>Excellent written and verbal communication skills in English.</li><li>Strong understanding of UAE legal documentation and procedures.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Exceptional organizational, multitasking, and time-management skills.</li><li>Professional demeanour, discretion and attention to detail.</li></ul>Job Type: Full-time

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