executive staff assistant

Royal Avenue Investments

<div>
 <p>
  The ideal candidate for this position will excel in a high-pressure environment, managing executive-level logistics. They should have relevant experience that demonstrates their ability to handle a wide range of administrative tasks, ensuring smooth daily operations. Attention to detail and creative problem-solving skills are essential for success in this role.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Control workflow
  </li>
  <li>
   Handle all logistics CEO related Interact with leadership, internally and externally
  </li>
  <li>
   Executive support: complex scheduling, travel management, and high-level coordination.
  </li>
  <li>
   Personal &amp; family support: Travel itineraries, hotel arrangements, household staff and visa renewals.
  </li>
  <li>
   Acting as a trusted point of contact, ensuring confidentiality at all times.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Ideal Profile:
  </strong>
 </p>
 <ul>
  <li>
   Minimum 3 years&rsquo; experience as an Executive Assistant in the UAE.
  </li>
  <li>
   Presentable, highly organized, discreet, and adaptable.
  </li>
  <li>
   Flexible and available to meet the demands of a dynamic, fast-paced lifestyle.
  </li>
  <li>
   Communication skills, written/verbal, English and any European Language is a plus.
  </li>
  <li>
   Ability to prioritize and meet deadlines Keep information confidential.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  This is a unique opportunity for a professional Executive Assistant ready to take on a
  <strong>
   challenging yet rewarding role
  </strong>
  .
 </p>
 <p>
 </p>
</div>


Executive Assistant to Chief Executive Officer

CIVILIAN COMPLAINT REVIEW BD

<div></div><div><div><div><div><div><div><div><ul><li><b>CIVILIAN COMPLAINT REVIEW BD
</b></li></ul></div></div><div><div><b>Posted On: </b><b>09/03/2025
</b></div></div><div><div><ul><li><b>Full-Time
</b></li></ul></div></div><div><div><div><b>Location
</b></div><div><b>NYC-ALL BOROS</b></div>
</div></div><div><div><ul><li><b>No Exam Required
</b></li></ul></div></div><div><div><div><div><b>Department</b></div>
<div><b>Civilian Complaint Review Bd</b></div>
</div></div></div><p></p><div><div><div><b>Salary Range:</b></div><b>
</b><div><b>$62,868.00 &ndash; $97,593.00</b></div><b>
</b></div></div></div></div></div></div><div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<div><div><div>The Civilian Complaint Review Board (&ldquo;CCRB&rdquo;) is charged with investigating, mediating, and prosecuting complaints which members of the public file against New York City police officers alleging the use of force, abuse of authority, discourtesy, offensive language, untruthful statements made by officers, and racial profiling and biased policing. The Board consists of 15 members who are appointed by the Mayor, the City Council and Public Advocate or designated by the police commissioner. The Board is responsible for governing the agency. The Executive Director is responsible for the day-to-day operations of the agency. As the largest police oversight agency in the United States, the CCRB currently investigates approximately 4,500 complaints each year.<br>
<br>
The CCRB seeks an Executive Assistant to report directly to the Executive Director. Responsibilities will include, but are not limited to:<br>
<br>
<ul><li>Managing confidential files, multiple schedules and calendars for the Executive Director, executive staff members, and board members</li><li>Handling confidential secretarial duties for the Executive Director and other executive staff.</li><li>Responding to all incoming requests for meetings in a professional manner</li><li>Prepare draft responses for the Executive Director&rsquo;s signature</li><li>Plan, arrange and participate in teleconferences and video-conferences</li><li>Scheduling board panels</li><li>Attending weekly internal Board Panel Meetings
</li><li>Sending email reminders of monthly board meetings</li><li>Corresponding with appropriate units regarding board meeting scheduling and attendance
</li><li>Scheduling and onboarding new board members</li><li>Complete various complex projects, as needed.</li></ul><br>
Executive Assistant will work in-person five days a week<br>
<br>
COMMUNITY COORDINATOR - 56058</div><p><b><br>
Minimum Qualifications</b></p><p><br>
1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
<br>
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
<br>
3. Education and/or experience which is equivalent to &quot;1&quot; or &quot;2&quot; above. However, all candidates must have at least one year of experience as described in &quot;1&quot; above.</p><p><b><br>
Preferred Skills</b></p><br>
- Exhibit high level of discretion and good judgement - Ability to work independently - Display a strong attention to detail - Ability to multi-task in a fast-paced environment. - Ability to maintain and meet deadlines<br>
<p><b>
Public Service Loan Forgiveness</b></p><br>
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education&rsquo;s website at https://studentaid.gov/pslf/.<br>
<p><b>
Residency Requirement</b></p><br>
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.<br>
<p><b>
Additional Information</b></p><div></div><p><br>
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.</p></div>
</div><div><div><p><b>
</b></p><p><b>Shortlist</b></p>
</div></div></div></div><p></p><div><div><div><div><div><div><div><b>Job ID
</b></div><div><b>722727</b></div>
</div></div><div><div><div><div><b>Title code</b></div>
<div><b>56058</b></div>
</div></div></div><div><div><div><div><b>Civil service title</b></div>
<div><b>COMMUNITY COORDINATOR</b></div>
</div></div></div><div><div><div><div><b>Title classification</b></div>
<div><b>Non-Competitive-5</b></div>
</div></div></div><div><div><div><div><b>Business title</b></div>
<div><b>Executive Assistant</b></div>
</div></div></div><p></p><div><div><ul><li><div><b>Experience Level: </b></div><b>Experienced (Non-Manager)
</b></li></ul></div></div><div><div><div><div><b>Job level</b></div>
<div><b>00</b></div>
</div></div></div><div><div><div><div><b>Number of positions</b></div>
<div><b>1</b></div>
</div></div></div><div><div><div><div><b>Work location</b></div>
<div><b>100 Church St., N.Y.</b></div>
</div></div></div><div><div><ul><li><div><b>Category: </b></div><b>Administration &amp; Human Resources
</b></li></ul></div></div></div></div></div></div><p></p><div><div><div><div><div><b>Executive Assistant</b></div></div></div></div></div></div><p></p>

Executive Assistant

Ulster University Qatar

<p>The Executive Assistant (EA) will provide high-level executive, administrative, and operational support to the leadership of Artan Consultancy and Educational Services (ACES). This role requires excellent organizational, communication, and coordination skills to ensure seamless management of priorities across the two institutions. The EA will serve as a trusted point of contact, ensuring discretion, efficiency, and professionalism in all matters.</p><p><b>Executive Support</b></p><ul><li>Manage executive calendars, coordinate meetings, and oversee appointments for leadership of both University and School.</li><li>Prepare meeting agendas, take accurate minutes, and ensure timely follow-up on action items.</li><li>Draft, review, and proofread correspondence, reports, and presentations for leadership approval.</li><li>Handle highly confidential information with discretion and professionalism.</li></ul><p><b>Communication &amp; Liaison</b></p><ul><li>Act as a central communication link between ACES leadership, staff, parents, students, and external stakeholders.</li><li>Liaise with ministries, educational authorities, vendors, and partner institutions on behalf of leadership.</li><li>Support the coordination of internal and external communications to ensure consistent messaging across both entities.</li></ul><p><b>Administrative &amp; Operational Management</b></p><ul><li>Coordinate domestic and international travel, including visas, itineraries, and logistics.</li><li>Organize and manage events, workshops, board meetings, and official functions.</li><li>Process invoices, purchase orders, and expense claims in coordination with Finance.</li><li>Maintain structured filing systems (digital and physical) for accessible record-keeping and compliance.</li></ul><p><b>Project &amp; Task Coordination</b></p><ul><li>Support and track progress of strategic initiatives and special projects led by the University and School.</li><li>Consolidate reports, updates, and data for leadership review.</li><li>Monitor deadlines and ensure deliverables are achieved in line with ACES</li></ul><p><b>Skills</b></p><ul><li>Exceptional organizational and multitasking abilities.</li><li>Strong interpersonal and stakeholder management skills.</li><li>High integrity and ability to maintain strict confidentiality.</li><li>Proactive problem-solving and initiative-taking.</li><li>Ability to thrive in a fast-paced and dynamic academic environment.</li><li>Full-time role based in Doha, Qatar.</li><li>Requires flexibility in working hours to meet the demands of University and School leadership schedules.</li><li>Travel between within and outside Qatar may be required.</li></ul><p><b>Specialized Training / Knowledge Required </b></p><ul><li>Strong IT proficiency (MS Office Suite, digital collaboration tools, and presentation software).</li><li>Excellent command of written and spoken English; Arabic knowledge is an advantage.</li></ul><p><b>Education &amp; Qualifications</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Hospitality Management, Education Administration, or related field.</li></ul><p><b>Experience</b></p><ul><li>2&ndash;3 years of progressive experience as an Executive Assistant, Secretary, or Personal Assistant.</li><li>Prior experience in education, creative industries, or large organizations preferred.</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Have you ever worked in the educational sector before?</li></ul><p>Experience:</p><ul><li>Relevant : 3 years (Required)</li></ul>

Pantera Capital

<div>
 <br/>
 <br/>
 Pantera Capital is the first institutional investment firm focused exclusively on bitcoin, other digital currencies, and companies in the blockchain tech ecosystem. Pantera launched the first cryptocurrency fund in the United States in 2013. The firm subsequently launched the first exclusively-blockchain venture fund. In 2017, Pantera was the first firm to offer an early-stage token fund. Pantera manages $5.6bn across three strategies &ndash; passive, hedge, and venture &ndash; exclusively focused on bitcoin, other digital currencies, and companies in the blockchain tech ecosystem.
 <br/>
 <br/>
 Pantera is hiring an exceptional Executive Assistant to provide comprehensive professional and personal support to its President. The ideal candidate thrives in a fast-paced, dynamic environment, is proactive and detail-oriented, and brings curiosity and problem-solving skills to every task. The ideal candidate has experience supporting a senior executive in a high-pressure setting and is eager to take ownership, anticipate needs, and keep the machine running smoothly. This role requires presence at least four days a week in our New York office.
 <br/>
 <br/>
 <strong>
  Responsibilities:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide high-level, detail oriented executive support to the President.
  </li>
  <li>
   Coordinate and manage multiple complex calendars, scheduling meetings and prioritizing appointments.
  </li>
  <li>
   Serve as the primary point of contact for internal and external stakeholders, ensuring timely and professional correspondence.
  </li>
  <li>
   Arrange domestic and international travel itineraries, accommodations, and logistics.
  </li>
  <li>
   Assist in organizing and managing logistics for industry conferences, ensuring seamless participation for the executive.
  </li>
  <li>
   Conduct targeted market research and prepare briefing materials
  </li>
  <li>
   Assist in the preparation of presentations and board/committee materials
  </li>
  <li>
   Prepare and submit monthly expense reports and track reimbursements, as necessary.
  </li>
  <li>
   Provide additional support as required by the executive, adapting to changing priorities and urgent needs.
  </li>
  <li>
   Cohesively collaborate with other Administration staff and Executive Assistants.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum of 5 years of experience as an Executive Assistant or similar administrative role supporting C-suite or senior executive, preferably in a financial services environment.
  </li>
  <li>
   Proven experience managing complex calendars, travel arrangements, and high-level communications.
  </li>
  <li>
   Exceptional attention to detail and organizational skills.
  </li>
  <li>
   Strong problem-solving skills with the capacity to think critically and find solutions to unexpected challenges.
  </li>
  <li>
   Ability to anticipate needs and proactively address issues before they become problems.
  </li>
  <li>
   Handles confidential information with discretion and professionalism, while always maintaining strict confidentiality
  </li>
  <li>
   Strong work ethic, with a commitment to excellence and continuous improvement.
  </li>
  <li>
   Positive, professional, and energetic demeanor
  </li>
  <li>
   Excellent written and verbal communication skills
  </li>
  <li>
   Proven ability to handle sensitive and confidential information with discretion.
  </li>
  <li>
   Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  </li>
  <li>
   Familiarity with AI productivity tools (ChatGPT, scheduling automation, Notion AI, etc.), with a growth mindset for learning new platforms
  </li>
  <li>
   Familiarity with/interest in Blockchain is a plus.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Compensation:
  <br/>
  <br/>
 </strong>
 $150,000 - $175,000 USD*
 <br/>
 <br/>
 <ul>
  <li>
   Compensation range is provided as an estimate and will be determined based on the candidate's experience and qualifications.
  </li>
 </ul>
</div>


Frontline Source Group - Nationwide Staffing & Executive Search

<div>
 <p>
  Our client is seeking a highly organized and detail-oriented Executive and Personal Assistant to provide dedicated support to two senior leaders within their private equity team in Austin Texas. This direct-hire opportunity requires exceptional professionalism, strong judgment, and the ability to manage complex schedules, travel, and day-to-day operational needs with discretion.
 </p>
 <p>
 </p>
 <p>
  <strong>
   Company Profile:
  </strong>
 </p>
 <p>
  Well-established and growing private equity firm. The firm manages multi-million-dollar investments and partners with high-level executives and entrepreneurs across industries. Known for its entrepreneurial spirit, collaborative culture, and track record of success, the company provides a fast-paced, professional environment where precision and excellence are key.
 </p>
 <p>
 </p>
 <p>
  <strong>
   Executive and Personal Assistant Role:
  </strong>
 </p>
 <p>
  This Executive and Personal Assistant role is ideal for someone who thrives in a fast-paced, dynamic environment and brings a proactive, polished, and resourceful approach to executive support
 </p>
 <p>
  Manage complex and frequently changing calendars, including internal and external meetings across multiple time zones
 </p>
 <p>
  Arrange and coordinate domestic and international travel (flights, hotels, ground transport, itineraries)
 </p>
 <p>
  Handle booking and expense reporting as a core function
 </p>
 <p>
  Provide daily executive support to two senior leaders, ensuring follow-through and accuracy on all commitments
 </p>
 <p>
  Act as communication liaison, drafting, reviewing, and managing correspondence on behalf of executives
 </p>
 <p>
  Prepare agendas, meeting materials, and ensure timely follow-up actions
 </p>
 <p>
  Provide occasional personal assistance including errands, reservations, and ad hoc requests to enable executive focus on core responsibilities
 </p>
 <p>
  Coordinate with internal teams and vendors to maintain seamless office operations
 </p>
 <p>
  Support special projects with light research, data organization, and other assigned tasks
 </p>
 <p>
 </p>
 <p>
  <strong>
   Executive and Personal Assistant Background Profile:
  </strong>
 </p>
 <p>
  5&ndash;7+ years of Executive Assistant or Personal Assistant experience supporting senior executives
 </p>
 <p>
  Experience in financial services, private equity, or professional services preferred; open to candidates from other high-demand industries.
 </p>
 <p>
  Exceptional organizational skills and proven ability to manage shifting priorities
 </p>
 <p>
  Strong attention to detail, accuracy, and follow-through
 </p>
 <p>
  Professional demeanor with strong interpersonal skills and a polished, approachable style
 </p>
 <p>
  Strong written and verbal communication abilities
 </p>
 <p>
  Proficiency with Microsoft Office Suite, Outlook, and modern collaboration tools
 </p>
 <p>
 </p>
 <p>
  <strong>
   Features and Benefits:
  </strong>
 </p>
 <p>
  Comprehensive medical, dental, and vision benefits
 </p>
 <p>
  Generous PTO and paid holidays
 </p>
 <p>
  Retirement savings plan with employer contributions
 </p>
 <p>
  Exciting, fast-paced work environment with exposure to private equity and financial services
 </p>
 <p>
  Direct access to senior leadership and opportunity to play a pivotal role in executive support
 </p>
 <p>
  Collaborative and professional team culture where accuracy, reliability, and initiative are highly valued
 </p>
</div>


Executive and Personal Assistant

Al Safa Consultancy

<p><b>Job Summary:</b></p><p>We are seeking a highly organized and proactive <b>Executive Assistant / Office Coordinator</b> to provide comprehensive administrative and executive support to the <b>Managing Director</b> of a leading architectural firm in Dubai. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to handle a wide range of tasks efficiently in a fast-paced environment.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage the Managing Director&rsquo;s calendar, appointments, and scheduling of meetings.</li><li>Prepare reports, presentations, and correspondence on behalf of the Managing Director.</li><li>Handle confidential documents and sensitive information with discretion.</li><li>Act as the primary point of contact between the Managing Director and internal/external stakeholders.</li><li>Organize and attend meetings, taking minutes and ensuring follow-up on action points.</li><li>Assist in project coordination, liaising with clients, consultants, and internal teams.</li><li>Manage emails, phone calls, and daily communications in a professional manner.</li><li>Oversee office administration tasks to ensure smooth operations.</li><li>Support business development activities, research, and client relationship management.</li></ul><p><b>Qualifications &amp; Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>5+ years of experience as an Executive Assistant, preferably in an architecture, engineering, or design firm.</li><li>Exceptional organizational and multitasking skills.</li><li>Strong communication abilities in English and Russian; Arabic is a plus.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other business tools.</li><li>Ability to work independently, take initiative, and exercise sound judgment.</li><li>Strong attention to detail and problem-solving skills.</li><li>Flexibility to work outside standard office hours when required.</li></ul><p><b>Benefits:</b></p><ul><li>Competitive salary based on experience.</li><li>Health insurance and other benefits as per UAE labor law.</li><li>Professional growth opportunities in a dynamic and creative work environment.</li></ul><p>Job Type: Full-time</p><p>Pay: AED10,000.00 - AED15,000.00 per month</p><p>Application Question(s):</p><ul><li>What is your expected salary?</li><li>How soon you are able to join?</li><li>Where are you currently located in UAE?</li></ul><p>Experience:</p><ul><li>Executive Assistant: 5 years (Preferred)</li></ul>

Executive Assistant (Russian Speaking)

Charterhouse Middle East

<div>
 <p>
  <strong>
   Competitive Salary
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Charterhouse is working with an international organization within the technology space, to recruit an Executive Assistant to provide professional support to the Managing Director.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Executive Assistant will provide high quality administrative support to the Managing Director whilst working within a fast-paced environment. Responsibilities in this role will include extensive diary management, complex travel arrangements across different time zones and itinerary management.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Additionally, the Executive Assistant will review and prepare correspondence including emails, presentations and reports, will oversee and ensure smooth operations of the Managing Directors Office, including the management of office supplies, vendor coordination and office logistics.
 </p>
 <p>
  Alongside the above, this role will involve collaborating with other departments, organise events, support marketing, finance and in other administrative tasks where required. As a trusted employee working closely with senior management, this role will entail handling confidential information, therefore, a proven track record as a loyal employee is essential.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The successful candidate will be well-presented professionally, with 5 years similar work experience within a corporate or prestige organisation. The ideal candidate will be highly motivated and results driven, possessing with excellent organisational skills and the proven ability to prioritise tasks efficiently to meet deadlines. A proven track record of providing high-level service and exceptional communication and written skills in English is essential for this position. Proficiency in using MS Office, including Power Point and Excel is a must.
 </p>
</div>


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