executive staff assistant

KL Marketing and Consulting Management Co. W.L.L.

Job Title: Executive AssistantLocation: Adliya, BahrainCompany: KL Marketing and Consulting Management CompanyPosition Overview: The Executive Assistant will provide high-level administrative support to the Managing Director. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion.Key Responsibilities:<ul><li>Manage calendars and schedule meetings</li><li>Prepare reports, presentations, and correspondence</li><li>Act as a point of contact between executives and internal or/and external stakeholders</li><li>Handle confidential documents and communications with integrity</li><li>Assist with project management and follow-up on action items</li><li>Organize, update, and maintain accurate records and files</li><li>Execute tasks and responsibilities as assigned by the Managing Director.</li></ul>Qualifications:<ul><li>Proven experience as an Executive Assistant or similar role</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and time-management abilities</li><li>Proficiency in Microsoft Office Suite</li><li>Ability to work independently and prioritize tasks effectively</li><li>High level of discretion and professionalism</li></ul>Preferred Qualifications:<ul><li>Bachelor&rsquo;s degree or equivalent experience</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your earliest available start date?</li></ul>Experience:<ul><li>Executive Assistant: 1 year (Preferred)</li></ul>

Executive Assistant

HealthTrust

<div><h5 class="jobSectionHeader">Introduction</h5>
Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As a Executive Administrative Assistant with HealthTrust Supply Chain you can be a part of an organization that is devoted to giving back!
SCHEDULE: Monday - Friday 8:30am - 5:30pm
This position is located in Coral Springs, FL<h5 class="jobSectionHeader">
Benefits</h5>
HealthTrust Supply Chain, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:<ul><li>
Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.</li><li>
Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.</li><li>
Free counseling services and resources for emotional, physical and financial wellbeing 
</li><li>
401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service) 
</li><li>
Employee Stock Purchase Plan with 10% off HCA Healthcare stock 
</li><li>
Family support through fertility and family building benefits with Progyny and adoption assistance. 
</li><li>
Referral services for child, elder and pet care, home and auto repair, event planning and more 
</li><li>
Consumer discounts through Abenity and Consumer Discounts 
</li><li>
Retirement readiness, rollover assistance services and preferred banking partnerships 
</li><li>
Education assistance (tuition, student loan, certification support, dependent scholarships) 
</li><li>
Colleague recognition program 
</li><li>
Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence) 
</li><li>
Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.</li></ul>
Learn more about Employee Benefits
Note: Eligibility for benefits may vary by location. 
Would you like to unlock your potential with a leading healthcare provider dedicated to the growth and development of our colleagues? Join the HealthTrust Supply Chain family! We will give you the tools and resources you need to succeed in our organization. We are looking for an enthusiastic Executive Administrative Assistant to help us reach our goals. Unlock your potential!<h5 class="jobSectionHeader">
Job Summary and Qualifications</h5> 
The Executive Assistant provides administrative support to ensure efficient operation of the CSC. Supports senior leadership through a variety of tasks related to organization, communication and administrative functions. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all duties are completed accurately and delivered with high quality and in a timely manner. The Executive Assistant relies on experience and independent judgment to plan and accomplish goals, a wide degree of creativity and latitude is expected and a proactive approach to the needs of the facility/organization. 
Major Responsibilities: 
<ul><li>
Performing complex administrative duties including responding for executive when unavailable, composing correspondence, and coordinating resources across corporate functions</li><li>
Handling various administrative details with initiative and good judgment</li><li>
Independent decision making related to work and projects assigned</li><li>
Providing general administrative support including typing, answering multiple phone lines, indexing and filing documents, making copies, handling travel arrangements, and scheduling meetings</li><li>
Answering inquiries and/or referring callers/visitors to appropriate person/department</li><li>
Gathering information and developing summaries as requested</li><li>
Developing and implementing office procedures related to coordination of interoffice communication, records and systems</li><li>
Ensuring adequacy of office supplies and equipment</li><li>
Assisting other staff as requested</li></ul> 
Education &amp; Experience: 
<ul><li>
High School diploma or GED Required Bachelors Degree Preferred</li><li>
4-5 years of administrative experience supporting senior level executives including at least one year in a healthcare organization (appropriate education may be substituted for experience) Required</li></ul> 
HealthTrust Supply Chain is a critical part of HCA Healthcare&rsquo;s strategy. Our focus is to improve performance and reduce costs. We do this by joining non-clinical and administrative functions. HealthTrust Supply Chain best practice methodologies. We develop, apply and monitor cost-efficient initiatives and programs for HCA Healthcare. By improving facility efficiency, medical professionals can focus on our mission - patient care.
HCA Healthcare has been recognized as one of the World&rsquo;s Most Ethical Companies&reg; by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses. 
 
&quot;There is so much good to do in the world and so many different ways to do it.&quot;- Dr. Thomas Frist, Sr. 
HCA Healthcare Co-Founder
Be a part of an organization that invests in you! We are reviewing applications for our Executive Administrative Assistant opening. Qualified candidates will be contacted for interviews. Submit your application and help us raise the bar in patient care!
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</div>

Executive Administrative Assistant

Al-Wafiq Global Pvt Ltd

Location: Saudi Arabia Gender Requirement: Male Salary: Based on experience Education: Bachelor&rsquo;s Degree preferred (not mandatory if substantial experience exists) Language Requirement: Proficient in English; knowledge of Arabic is a plusJob SummaryWe are seeking a highly organized, responsible, and proactive Executive Assistant who will play a vital role in supporting the daily activities of the company&rsquo;s top executive. The Executive Assistant will act as the right-hand person to the Boss, ensuring seamless daily operations, handling sensitive matters with discretion, and maintaining a professional working relationship at all times.Key ResponsibilitiesAdministrative Support<ul><li>Manage and maintain the Boss&rsquo;s calendar, including scheduling meetings, appointments, and travel.</li><li>Prepare meeting agendas, take minutes, and follow up on action items.</li><li>Organize and maintain files, records, and important documents.</li><li>Handle confidential and sensitive information with the utmost discretion.</li><li>Draft emails, letters, memos, and reports in English (and Arabic if required).</li></ul>Communication Management<ul><li>Act as the point of contact between the Boss and internal/external stakeholders.</li><li>Screen calls, emails, and messages; respond when appropriate and escalate when necessary.</li><li>Coordinate with departments and keep the Boss updated on key matters.</li></ul>Travel &amp; Logistics<ul><li>Arrange flights, hotels, transportation, and visas as needed.</li><li>Prepare travel itineraries and ensure smooth execution of travel plans.</li></ul>Office &amp; Personal Tasks<ul><li>Assist with professional and occasional personal tasks.</li><li>Keep the Boss&rsquo;s office organized, equipped, and well-maintained.</li><li>Handle errands and special requests with flexibility.</li></ul>Reporting &amp; Documentation<ul><li>Assist in preparing presentations, reports, and data analysis.</li><li>Monitor deadlines and ensure timely submission of reports/documents.</li></ul>Professional Conduct<ul><li>Maintain a polished, professional appearance and demeanor.</li><li>Ensure punctuality, reliability, and confidentiality at all times.</li><li>Adapt to the Boss&rsquo;s working style and preferences for maximum efficiency.</li></ul>Requirements<ul><li>Experience: Minimum 2&ndash;5 years as an Executive Assistant or Personal Assistant ( Only candidates with Executive Assistant experience will be accepted. Any other field experience = CV Rejected).</li><li>Education: Bachelor&rsquo;s Degree preferred, not mandatory if strong experience exists.</li><li>Language: Proficient in English; Arabic knowledge is a plus.</li><li>Tech Skills: Strong expertise in Microsoft Office (Word, Excel, PowerPoint), Outlook, IT knowledge, AnyDesk, calendar apps.</li><li>System Skills: Comfortable with laptop &amp; desktop usage.</li><li>Soft Skills: Organization, strong follow-ups, discretion, problem-solving, communication, and time management.</li><li>Nationality: Open to all nationalities &ndash; must already be in Saudi Arabia or willing to relocate.</li></ul>Additional Notes<ul><li>Only candidates with Executive Assistant experience will be considered. Others will be rejected automatically.</li><li>Strong skills in MS Office, IT systems, Outlook, AnyDesk, Laptop/Desktop handling, organization, and follow-ups are mandatory.</li><li>Flexibility in working hours may be required.</li><li>Must handle pressure and maintain composure in a fast-paced environment.</li><li>A professional, respectful, and trustworthy attitude is essential.</li></ul>How to Apply: Submit your CV in PDF format only via our website: https://piece-of-fabric1.odoo.com/jobs/executive-assistant-31CVs without Executive Assistant experience will be Rejected.Job Type: Full-timeApplication Question(s):<ul><li>Strong skills in MS Office, IT systems, Outlook, AnyDesk, Laptop/Desktop handling, organization, and follow-ups are mandatory.</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Executive Assisant: 1 year (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>Location:<ul><li>Jeddah (Required)</li></ul>

Work Generations Pvt Ltd

Work Generations pvt ltd Job Title: Account Executive Location: KPZ Galaxy Mall, 1st Floor Bahria Intellectual Village, Phase 7 Bahria Town, Rawalpindi Reports To: CEOPosition Summary:We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support senior leadership. This role requires a professional who can manage schedules, coordinate meetings, handle confidential information, and serve as a key liaison between executives and stakeholders. The ideal candidate will be resourceful, adaptable, and possess strong communication and problem-solving skills.Key Responsibilities:<ul><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Serve as a primary point of contact between executives and internal/external stakeholders.</li><li>Handle confidential information with discretion.</li><li>Manage expense reports, reimbursements, and budgets related to executive functions.</li><li>Monitor and respond to email and other communications on behalf of the executive.</li><li>Conduct research, compile data, and prepare briefings and reports as needed.</li><li>Assist with special projects, both internal and external.</li><li>Anticipate the needs of the executive and act accordingly.</li><li>Manage and maintain executives schedules, including meetings, travel, and appointments.</li></ul>Qualifications:<ul><li>Proven experience as an Executive Assistant, Personal Assistant, or similar role.</li><li>Exceptional organizational and time-management skills.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite Word, Excel, PowerPoint, Outlook and scheduling tools.</li><li>Ability to handle multiple tasks, prioritize responsibilities, and meet deadlines.</li><li>High level of discretion and confidentiality.</li><li>Bachelor&rsquo;s degree preferred but not required.</li></ul>Preferred Skills:<ul><li>Experience supporting C-level executives.</li><li>Ability to work independently and as part of a team.</li><li>Strong attention to detail and proactive problem-solving skills.</li></ul>Job Type: Full-timeWork Location: In person

Seddiqi Holding

<div>
 
 Seddiqi Holding is a Family-owned and managed company with a unique, diversified portfolio of businesses and brands across numerous sectors. The business includes Ahmed Seddiqi, Seddiqi Properties, Swiss Watch Services and Mizzen.
 
 
 
 
 
 We are looking to hire an Executive Assistant who will strategically supports the Senior Director -Talent and Culture by ensuring seamless operations, effective communication, and project execution. It enhances organizational efficiency through proactive administrative management and liaison with stakeholders. The role drives operational success by prioritizing tasks, managing schedules, and delivering high-quality support.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 Executive Support
 
 
 
 <ul>
 <li>
 Manages the Executive&rsquo;s complex calendar, ensuring all appointments, meetings, and engagements are scheduled, prioritized, and optimized
 </li>
 <li>
 Act as the primary point of contact, handling confidential correspondence and communications with internal/external stakeholders.
 </li>
 <li>
 Organize meetings, prepare agendas, compile documents, and ensure accurate follow-up and documentation.
 </li>
 <li>
 Attend meetings, record meeting minutes, including decisions made and action items. Maintain accurate records of the meetings, if needed.
 </li>
 <li>
 Arrange detailed travel itineraries, prepare visa documentation, expense reports, travel budget, and hospitality arrangements (e.g., restaurant reservations)
 </li>
 <li>
 Assist and Coordinate agendas for senior management team meetings, department meetings, off-sites, and staff meetings, if necessary.
 </li>
 <li>
 Keep the Executive well informed of upcoming responsibilities, deadlines and follow-ups.
 </li>
 <li>
 Receive and interact with visitors, ensuring professional hospitality.
 </li>
 </ul>
 
 
 
 
 
 
 Office and Project Management
 
 
 
 <ul>
 <li>
 Track and follow up on projects and deliverables assigned to functional teams and departments on behalf of Senior Director
 </li>
 <li>
 Maintain systems to monitor key initiatives, deadlines, and reports, ensuring timely updates and execution
 </li>
 <li>
 Act as a liaison between the Senior Director&rsquo;s office and other departments/ business units to drive operational efficiency.
 </li>
 <li>
 Support / carries out special projects as assigned by the Senior Director, if required.
 </li>
 </ul>
 
 
 
 
 
 
 Documentation and Communication
 
 
 
 <ul>
 <li>
 Draft, review, and proofread high-quality correspondence, presentations, reports, for the Senior Director
 </li>
 <li>
 Maintain organized digital and physical filing systems for accurate documentation.
 </li>
 <li>
 Screen and prioritize calls, emails, and correspondence, escalating critical matters to the executive&rsquo;s attention, and ensures timely follow up.
 </li>
 <li>
 Ensure smooth communication between Senior Director and internal / external stakeholders.
 </li>
 <li>
 Manages approvals on behalf of the executive using platforms such as SAP Concur, SuccessFactors, Ariba, and others, as needed.
 </li>
 </ul>
 
 
 
 
 
 
 Data and Technology
 
 
 
 <ul>
 <li>
 Analyze functional data to prepare executive summaries or dashboards as required.
 </li>
 <li>
 Utilize tools like Excel to track performance metrics and project progress.
 </li>
 <li>
 Support the implementation and use of digital tools and platforms for departmental efficiency.
 </li>
 </ul>
 
 
 
 
 
 
 Additional Responsibilities
 
 
 
 <ul>
 <li>
 Manage and update contact databases, tracking VIP relations and correspondence.
 </li>
 <li>
 Build and maintain strong relationships with key stakeholders in the organization.
 </li>
 <li>
 Anticipate and prepare information for meetings, appointments, and presentations.
 </li>
 <li>
 Handle matters requiring attention or delegate appropriately in the executive&rsquo;s absence.
 </li>
 </ul>
 
 
 
 
 
 In order to be successful in this role, you should have:
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent.
 </li>
 <li>
 5-8 years job related experience and 3-4 years of experience supporting Senior Leaders/C-Level Executive.
 </li>
 <li>
 Proven experience as an Office Assistant or Manager
 </li>
 <li>
 Functional experience (for eg: HR) is an added advantage.
 </li>
 <li>
 Exceptional communication skills (verbal and written)
 </li>
 <li>
 English - Excellent verbal and written communication.
 </li>
 <li>
 Arabic - Good verbal and written communication is an added advantage.
 </li>
 <li>
 Project management knowledge is an added advantage.
 </li>
 </ul>
 
 
 
 
 If you are ready for your next challenge, apply now!
 
</div>

White Force Group

<div>
 
 
 Urgent Hiring For Executive Assistant
 
 
 
 
 Location &ndash; Gurgaon Sec 18
 
 
 
 
 Experience &ndash; 3 to 5 Years working experience as an Executive Assistant
 
 
 
 
 Industry - EdTech / Drone Technology / Agriculture / Skill Development
 
 
 
 
 Salary &ndash; UPTO 8 LPA
 
 
 
 
 Note &ndash; Immediate joiner or max with the 15 Days of notice period only
 
 
 
 
 
 
 
 Role Overview:
 
 
 
 
 We are seeking a highly skilled and reliable Executive Assistant (EA) to support senior leadership in managing daily operations, strategic tasks, and confidential communications. The ideal candidate will be proactive, detail-oriented, and experienced in working in fast-paced, dynamic environments.
 
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 &bull; Act as a liaison between senior executives and internal/external stakeholders
 
 
 
 
 &bull; Manage complex calendars, schedule meetings, and organize travel logistics
 
 
 
 
 &bull; Prepare, review, and manage professional documents such as reports, presentations, and emails
 
 
 
 
 &bull; Coordinate high-level meetings, including agenda planning, minutes, and follow-ups
 
 
 
 
 &bull; Handle sensitive information with a high level of confidentiality and discretion
 
 
 
 
 &bull; Track tasks, action items, and deadlines to ensure timely completion
 
 
 
 
 &bull; Conduct research, compile data, and assist in preparing analytical reports
 
 
 
 
 &bull; Support internal coordination across departments for project execution
 
 
 
 
 &bull; Draft professional correspondence and maintain clear communication on behalf of executives
 
 
 
 
 &bull; Assist with operational or administrative tasks as needed
 
 
 
 
 
 
 
 Required Skills and Qualifications:
 
 
 
 
 &bull; Bachelor&rsquo;s degree in Business Administration, Commerce, or a related field
 
 
 
 
 &bull; 3&ndash;7 years of proven experience as an Executive Assistant or in a similar executive support role
 
 
 
 
 &bull; Proficiency in MS Office (Word, Excel, PowerPoint, Outlook); experience with Google Workspace is a plus
 
 
 
 
 &bull; Excellent organizational, communication, and interpersonal skills
 
 
 
 
 &bull; Ability to prioritize, multitasks, and works independently under pressure
 
 
 
 
 &bull; Strong problem-solving mindset with attention to detail
 
 
 
 
 &bull; High level of professionalism and reliability
 
 
 
 
 
 
 
 Interested candidates can share their resume in below mentioned email
 
 
 
 
 ilyas@white-force.com
 
 
 
 
 9300755707
 
 
 
 
</div>

Grand Flora Group

Executive Assistant to COOGrand Flora Group LLC &ndash; Dubai, UAEKey Responsibilities1. Administrative SupportManage and organize the COO&rsquo;s calendar, meetings, and travel schedules.Draft, review, and manage correspondence, reports, and presentations.Prepare meeting agendas, minutes, and follow-ups.2. Operational SupportCoordinate with department heads and teams to ensure timely updates and reporting to the COO.Assist in monitoring key projects, deliverables, and deadlines.support the COO in decision-making by preparing accurate briefing materials.3. CommunicationServe as the primary point of contact between the COO and internal/external stakeholders.Handle confidential information with integrity and discretion.Maintain professional communication across all channels.4. Other DutiesOrganize events, workshops, or internal meetings as required.Manage expense reports and budgets related to the COO&rsquo;s office.Provide general office management and administrative support as needed.Requirements.Proven experience as an Executive Assistant, Personal Assistant, or similar administrative role.Strong organizational and multitasking skills.Excellent written and verbal communication in English (Arabic is a plus).Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).High level of discretion and professionalism.Ability to work under pressure and handle fast-paced tasks.Valid UAE Driving License is a must.Job Type: Full-timePay: AED2,500.00 - AED4,500.00 per monthExperience:<ul><li>Executive Assistant : 5 years (Preferred)</li></ul>License/Certification:<ul><li>driving license (Required)</li></ul>

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