executive support

InterImage

<div>The Executive Support &amp; Corporate Communications Specialist supports executive leadership and assists with internal operations, corporate communications, business initiatives, innovative marketing strategies, and business development coordination within a fast-paced federal contracting environment.
This role serves as a trusted partner to executive leadership and supports a broad range of responsibilities including executive coordination, communications support, event and meeting logistics, operational administration, business development activities, and creative engagement initiatives. The ideal candidate is proactive, adaptable, detail-oriented, and capable of managing competing priorities with professionalism, discretion, and sound judgment.
Key responsibilities include:<ul><li>
Providing administrative and operational support to executive leadership, including calendar management, scheduling, meeting coordination, and travel logistics
</li><li>Preparing presentations, reports, briefing materials, meeting materials, and professional correspondence
</li><li>Supporting internal and external communications initiatives, including announcements, newsletters, corporate messaging, executive communications, and innovative marketing strategies
</li><li>Assisting with executive participation in conferences, networking events, speaking engagements, and industry meetings
</li><li>Supporting development of creative outreach, branding, recruiting, and employee engagement initiatives aligned with company objectives
</li><li>Coordinating across internal departments including Human Resources, Finance, Contracts, Security, Recruiting, and Operations
</li><li>Supporting the Business Development team by identifying and tracking federal opportunities using platforms and resources such as SAM.gov, GovWin, FPDS, USAspending, and agency forecast tools
</li><li>Conducting market, agency, customer, and competitor research to support business development, capture planning, and strategic growth initiatives
</li><li>Assisting with proposal coordination, capability materials, executive briefing documents, and business development administrative activities
</li><li>Conducting research and compiling information to support executive decision-making and strategic initiatives
</li><li>Maintaining confidentiality and professionalism when handling sensitive business information and communications
</li><li>Supporting special projects and operational initiatives as assigned
</li></ul>This position offers broad exposure to executive operations, communications strategy, marketing initiatives, and business functions within the government contracting industry. 
Requirements 
 
Required Qualifications<ul><li>
Bachelor&rsquo;s degree or equivalent combination of education and relevant professional experience
</li><li>1&ndash;3+ years of professional experience in executive support, communications, administration, operations, marketing, business development coordination, or related roles
</li><li>Strong written and verbal communication skills with the ability to interact professionally with internal and external stakeholders
</li><li>Excellent organizational skills and strong attention to detail
</li><li>Demonstrated ability to manage multiple priorities in a fast-paced, deadline-driven environment
</li><li>High level of professionalism, discretion, integrity, and sound judgment when handling sensitive or confidential information
</li><li>Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration platforms such as Microsoft Teams
</li><li>Ability to work independently while coordinating effectively across multiple teams and stakeholders
</li><li>Strong problem-solving, coordination, and follow-through capabilities
</li></ul>Preferred Qualifications<ul><li>
Experience supporting executives or senior leadership
</li><li>Experience within a government contracting, federal consulting, professional services, or corporate environment
</li><li>Familiarity with federal contracting processes, proposal coordination, capture support, or business development activities
</li><li>Familiarity with SAM.gov, GovWin, FPDS, USAspending, or related federal market research tools
</li><li>Experience coordinating conferences, events, external engagements, or executive meetings
</li><li>Exposure to communications, branding, recruiting support, or public-facing corporate initiatives
</li>Experience with social media coordination, content development, or professional marketing initiatives is a plus 
<li>
</li></ul> 
 
Benefits 
<ul><li>
Eligible employees may participate in company-sponsored benefits programs, which may include:</li><li><ul><li>
Company-paid medical, dental, and vision insurance for employee-only coverage
</li><li>401(k) retirement plan with employer contributions
</li><li>Paid time off and paid holidays
</li><li>Professional development and training opportunities
</li><li>Hybrid work flexibility, where applicable
</li><li>Employee assistance resources</li></ul></li></ul></div>

Executive Support & Corporate Communications Specialist

Aquent

<div>
 Are you a highly organized, proactive, and forward-thinking professional ready to be the linchpin for a creative design organization? We are looking for a pivotal individual to ensure seamless operations and foster efficient communication for multiple design leaders. In this role, you won&rsquo;t just manage schedules; you&rsquo;ll be the strategic coordinator who empowers our design teams to bring visionary projects to life, directly impacting the pace and success of our innovative endeavors.
 
 
 <ul>
 <li>
 Creative Operations &amp; Executive Support
 </li>
 <li>
 Location: Culver City, CA
 </li>
 <li>
 Schedule: In-Office T/W/Th; Remote M/F
 </li>
 <li>
 Pay Comments: W2, weekly pay, benefits, 401k w/ match
 </li>
 <li>
 Background screening required
 
 
 </li>
 </ul>
 We are seeking a proactive, high-energy partner to support two of our Senior Leads across
 
 Design and Strategy
 
 . This role isn&rsquo;t just about managing calendars; it&rsquo;s about sitting at the &ldquo;crossroads&rdquo; of our services and navigating the beautiful friction between creative production and strategic execution.
 
 
 The ideal candidate thrives in the middle of the action, excels at resolving conflicting priorities in real-time, and understands the unique rhythm of a fast-paced creative agency or production house.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 The Hub of Strategy &amp; Design: Provide dedicated, high-touch support to two Senior Leads, ensuring their time is optimized as they bridge multiple service lines and departments.
 </li>
 <li>
 Tactical Calendar Management: Manage &ldquo;the daily&rdquo; of heavy, ever-shifting calendars. You aren&rsquo;t just moving blocks; you are auditing invites, anticipating missing stakeholders, and adjusting for venue changes on the fly.
 </li>
 <li>
 Conflict Resolution: Act as the primary filter for multiple, often conflicting, requests. You&rsquo;ll need the confidence to &ldquo;get in the middle,&rdquo; prioritize effectively, and keep projects moving without missing a beat.
 </li>
 <li>
 High-Velocity Communication: Serve as the air traffic controller for the team using Slack and iCal, ensuring responsiveness and clarity across all channels.
 </li>
 <li>
 Leadership Partnership: Leverage prior experience supporting Director-level leadership (or higher) to anticipate needs before they are articulated.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Industry Experience: Proven track record in the Production, Creative, or Design industries. You understand the workflow of a fast-paced agency environment.
 </li>
 <li>
 Operational Excellence: You don&rsquo;t just keep up; you stay ahead. You are known for being incredibly proactive, timely, and detail-oriented.
 </li>
 <li>
 Adaptability: Experience supporting multiple leaders simultaneously, specifically in environments where roles and projects overlap.
 </li>
 <li>
 Tech Savvy: Expert-level proficiency in Slack and iCal is a must.
 
 
 </li>
 </ul>
 
 About Aquent Talent
 
 
 
 Aquent Talent connects the best talent in marketing, creative, and design with the world&rsquo;s biggest brands.
 
 
 Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match.
 
 
 Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We&rsquo;re about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.
 
 
 
 Client Description
 
 
 
 Our client is a global leader in consumer technology, renowned for redefining the intersection of hardware, software, and services. Known for their uncompromising commitment to world-class design and user experience, they create products that have become essential to daily life. You will be joining a team that values craftsmanship and simplicity, working on high-impact projects that reach hundreds of millions of people worldwide.
 
 
</div>

Administrative Assistant (Creative Operations & Executive Support) [209018]

<div>At PwC, our people in risk and compliance focus on maintaining regulatory compliance and managing risks for clients, providing advice, and solutions. They help organisations navigate complex regulatory landscapes and enhance their internal controls to mitigate risks effectively. As a risk management generalist at PwC, you will provide advisory and practical support to teams across a wide range of specialist risk and compliance areas. 
Focused on relationships, you are building meaningful client connections, and learning how to manage and inspire others. Navigating increasingly complex situations, you are growing your personal brand, deepening technical expertise and awareness of your strengths. You are expected to anticipate the needs of your teams and clients, and to deliver quality. Embracing increased ambiguity, you are comfortable when the path forward isn&rsquo;t clear, you ask questions, and you use these moments as opportunities to grow.
Examples of the skills, knowledge, and experiences you need to lead and deliver value at this level include but are not limited to:<ul><li>
Respond effectively to the diverse perspectives, needs, and feelings of others.</li><li>
Use a broad range of tools, methodologies and techniques to generate new ideas and solve problems.</li><li>
Use critical thinking to break down complex concepts.</li><li>
Understand the broader objectives of your project or role and how your work fits into the overall strategy.</li><li>
Develop a deeper understanding of the business context and how it is changing.</li><li>
Use reflection to develop self awareness, enhance strengths and address development areas.</li><li>
Interpret data to inform insights and recommendations.</li><li>
Uphold and reinforce professional and technical standards (e.g. refer to specific PwC tax and audit guidance), the Firm's code of conduct, and independence requirements.</li></ul> 
The Opportunity
As part of the Risk and Compliance team, you will support the Corporate Finance function by managing essential administrative tasks and maintaining compliance with internal protocols. As a Senior Associate, you will analyze complex problems, mentor junior team members, and build meaningful client relationships while navigating the intricacies of our operations. This role offers a unique chance to enhance your personal brand and technical knowledge while contributing to the overall success of our firm. 
Responsibilities<ul><li>Manage essential administrative functions within the Corporate Finance team</li><li>Verify adherence to internal compliance protocols and standards</li><li>Analyze intricate issues and propose viable solutions</li><li>Mentor and guide junior team members in their development</li><li>Cultivate substantial relationships with clients to enhance service delivery</li><li>Navigate operational complexities to support team objectives</li><li>Contribute to the enhancement of personal branding and technical skills</li><li>Assist in the overall success of the firm through collaborative efforts</li></ul> 
What You Must Have<ul><li>High School Diploma</li><li>At least 2 years of experience</li></ul> 
What Sets You Apart<ul><li>Proven experience in managing executive support tasks</li><li>Demonstrating proficiency in compliance and onboarding processes</li><li>Excelling in managing employee data and records</li><li>Utilizing Salesforce for accurate data retrieval</li><li>Managing marketing branding and deck updates</li><li>Creating and maintaining expense review reports</li><li>Supporting accounts payable and invoicing processes</li><li>Managing offsite record retention processes</li><li>Familiarity with technology management and support</li></ul> 
The salary range for this position is: $70,700 - $127,300. Actual compensation within the range will be dependent upon the individual's skills, experience, qualifications and location, and applicable employment laws. All hired individuals are eligible for an annual discretionary bonus. PwC offers a wide range of benefits, including medical, dental, vision, 401k, holiday pay, vacation, personal and family sick leave, and more. To view our benefits at a glance, please visit the following link: https://pwc.to/benefits-at-a-glance
As PwC is an equal opportunity employer, all qualified applicants will receive consideration for employment at PwC without regard to race; color; religion; national origin; sex (including pregnancy, sexual orientation, and gender identity); age; disability; genetic information (including family medical history); veteran, marital, or citizenship status; or, any other status protected by law.
PwC does not intend to hire experienced or entry level job seekers who will need, now or in the future, PwC sponsorship through the H-1B lottery, except as set forth within the following policy: https://pwc.to/H-1B-Lottery-Policy.
Learn more about how we work: https://pwc.to/how-we-work
For only those qualified applicants that are impacted by the Los Angeles County Fair Chance Ordinance for Employers, the Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, San Diego County Fair Chance Ordinance, and the California Fair Chance Act, where applicable, arrest or conviction records will be considered for Employment in accordance with these laws. At PwC, we recognize that conviction records may have a direct, adverse, and negative relationship to responsibilities such as accessing sensitive company or customer information, handling proprietary assets, or collaborating closely with team members. We evaluate these factors thoughtfully to establish a secure and trusted workplace for all.</div>

Business Operations & Executive Support Specialist

City of Charlotte, NC

<div>Date Opened: Friday, April 10, 2026 12:00 AM<h2 class="jobSectionHeader">
</h2>Close Date: Friday, April 17, 2026 12:00 AM<h2 class="jobSectionHeader">
</h2>Department: Aviation Department<h2 class="jobSectionHeader">
</h2>Function Administrative Support<h2 class="jobSectionHeader">
</h2>Salary: $65,196.00 - $81,495.00 Commensurate with Experience<h1 class="jobSectionHeader">
</h1>Welcome to the City of Charlotte
Charlotte is America&rsquo;s Queen City, opening her arms to a diverse and inclusive community of residents, businesses and visitors alike. Here you will find a safe, family-oriented city where people work together to help everyone thrive. The mission of the City of Charlotte is to deliver quality public services and promote the safety, health, and quality of life for all residents.
Our guiding principles include:<ul><li>
Attracting and retaining a skilled and diverse workforce</li><li>
Valuing teamwork, openness, accountability, productivity, and employee development</li><li>
Providing all customers with courteous, responsive, accessible, and seamless quality services</li><li>
Taking initiative to identify, analyze, and solve problems</li><li>
Collaborating with stakeholders to make informed decisions</li></ul>
SUMMARY
The Administrative Officer Senior provides executive-level support to the Chief Infrastructure Officer (CIO) at Charlotte Douglas International Airport while serving as the supervisor and operational leader of the administrative support function within the CIO&rsquo;s portfolio.
 
 
The role is responsible for leading, developing, and overseeing a team of administrative professionals, ensuring consistent delivery of high-quality, efficient, and customer-focused administrative services across the Department Divisions. This position directs and manages all administrative operations in the CIO&rsquo;s portfolio, aligning team performance, workflows, and priorities with division goals and initiatives.
 
 
This role works closely with the Administration Division Manager and other Aviation Department leaders to execute key initiatives. This position requires strong leadership, sound judgement, and the ability to balance strategic priorities with day-to-day operational demands in a fast-paced environment. This role regularly interacts with all levels of the organization, airport tenants and stakeholders, partners, elected city officials and the general public.
ESSENTIAL DUTIES &amp; RESPONSIBILITIES: 
1. Provides high-level executive support to the Chief Infrastructure Officer and serves as the key liaison between the CIO and members of the Directors&rsquo; Management Team. Prepares and reviews correspondence, presentations, reports, meeting agendas, and summaries on behalf of the CIO. 
2. Leads, manages and develops a team of four (4) administrative professionals that support Directors and Managers, ensuring efficient, consistent and customer-focused service delivery across the CIO&rsquo;s portfolio. The team is responsible for: 
a. Administrative, Customer Service &amp; Executive Support: 
Serving as the primary point of contact for visitors, employees, and stakeholders; managing office operations including calls, email, mail, and visitor coordination; supporting executive workflow through calendar management, meeting scheduling, and preparation of agendas and summaries; coordinating interviews, events, and logistics; tracking and responding to issues and correspondence; and providing general administrative and basic technology support. 
b. Employee and Operational Support Services: 
Coordinating travel, accommodations, and reimbursements; performing authorized signer duties in compliance with federal regulations; assisting with irregular operations; and managing office supplies and related logistics. 
c. Procurement and Financial Administration: 
Supporting procurement card (P-Card) processing and reconciliation; preparing pre-purchase requisitions; monitoring budgets; and assisting with division-specific projects as requested by leadership. 
3. Manages and prioritizes the CIO&rsquo;s complex calendar, appointments, and engagements. Coordinates logistics for executive meetings, conference calls, interviews, and special events, ensuring seamless execution. 
4. Oversees performance management and employee development by establishing performance expectations, delivering regular feedback, and conducting performance reviews. Ensures staff have proper training, tools, and resources to perform their job duties effectively. 
5. Manages, directs, and oversees the process and procedures of Aviation specific impact notices and correspondence to stakeholders, tenants and partners. Ensures communications maintain compliance with Director&rsquo;s Notice expectations. 
6. Provides budget oversight and administrative guidance on behalf of department leadership. Assists with procurement processes including Pre-Purchase requisitions, data collection, reconciliation, and budget analysis. 
7. Oversees and ensures compliance with Authorized Signers responsibilities and badging processes within the CIO&rsquo;s portfolio, including adherence to federal regulations, proper documentation, notifications, and required audits. 
8. Leads and coordinates administrative support for emergency response efforts and irregular operations for the Administrative Services Division. Coordinates staffing, caterers and hotels for employees during events. Serves on teams as needed. 
9. Completes special projects, leads and oversees large committees and special event initiatives on behalf of the CIO, and performs directed research. 
10. Other duties, as assigned.
SUPERVISORY RESPONSIBILITIES:<ul><li>Yes &ndash; Direct supervision of multiple employees, including responsibility for hiring input, training, performance management, coaching and development.</li></ul>
COMPENSATION:
The salary for this position ranges from $73,345 - $81,495. Commensurate with Experience. The position is hybrid eligible.<div>
MINIMUM QUALIFICATIONS: 
<ul><li>A master&rsquo;s degree and no experience, bachelor&rsquo;s degree with 1-year relevant experience, or an associate&rsquo;s degree with 3 years relevant experience, or a high school diploma (or equivalent) with 5 years relevant experience.</li></ul></div><div>
PREFERRED QUALIFICATIONS: 
<ul><li>Administrative experience supporting multiple executive-level (C-Suite) roles.</li><li>Mid-level management experience supervising administrative or operational support teams.</li><li>Course work in business, aviation management or public administration is helpful.</li><li>Demonstrated customer service skills coupled with strong interpersonal skills.</li><li>Demonstrated strong leadership skills with the ability to create, develop and lead a cohesive team.</li><li>Proficient in Microsoft Office Suite.</li><li>Familiarity with Workday is helpful.</li></ul></div> 
COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES:<div>
Knowledge of: 
<ul><li>Must be able to professionally communicate ideas, recommendations, requests clearly and effectively on behalf of staff/the supporting team members.</li><li>Demonstrated skills using Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) effectively.</li><li>Skills to compose, edit and print professional letters and memos in Word, enter data in Excel, and independently compose professional emails, enter and organize data, and schedule appointments in Outlook.</li><li>Principle and practices of supervision, team leadership, and performance management</li></ul></div><div>
Skill in: 
<ul><li>Leading, coaching and developing employees</li><li>Delegating work and managing team priorities in a fast-paced environment</li><li>Building strong working relationships across diverse teams</li><li>Providing excellent customer service to internal and external customers</li><li>Organization and time management</li><li>Collaboration and teamwork</li><li>Troubleshooting and problem-solving techniques</li></ul></div><div>
Ability to: 
<ul><li>Manage time well and keep work organized in an effective manner.</li><li>Handle complex, confidential, and sensitive executive level information.</li><li>Take initiative, investigate, detect and analyze problems, and identify possible solutions in support of established goals.</li><li>Proactively identify and effectively respond to issues, concerns, and needs.</li><li>Work independently and collaboratively across diverse workgroups.</li><li>Maintain effective working relationships and represent the Airport in a positive manner.</li></ul></div>
WORKING CONDITIONS AND PHYSICAL DEMANDS:<div>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
<ul><li>This position is relatively free from unpleasant environmental conditions or hazards and is generally sedentary. Incumbents may be required to exert up to 5 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.</li></ul></div>
ADA AND OTHER REQUIREMENTS: 
Positions in this class typically require grasping, stooping, squatting, kneeling, crouching, reaching, pushing, talking, hearing, seeing, and repetitive motions.<div>
Physical Requirements: 
<ul><li>Essential and marginal functions may require maintaining physical condition necessary for sitting, standing, climbing, or walking extended periods of time</li><li>Light to moderate lifting and carrying; some crouching, stooping, squatting, crawling, reaching, pushing, and pulling when performing tasks</li><li>Adequate vision, hearing, and speech required</li></ul></div><div>
Sensory Requirements: 
<ul><li>Concentrated and attentive use of one or more senses (visual, audio, and other sensory modalities) for proof reading, data entry, tabulating data</li><li>Ability to operate in an environment with frequent interruptions from people and or noises, which in return could result in some level of stress, fatigue, or strain</li><li>Comprehension of written information in work related documents</li><li>Ability to hear, understand and distinguish speech</li></ul></div> 
ADDITIONAL INFORMATION:
This job description is not intended to be and should not be construed as an inclusive list of all the responsibilities, skills, or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, management reserves the right to modify, add or remove duties and assign other duties at any time. This job description does not constitute a written or implied contract of employment.
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performance of their duties just as though they were written out in this job description. 
CONDITIONS OF EMPLOYMENT
The City&rsquo;s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.
Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate&rsquo;s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.
Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.
The City of Charlotte is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, religion, color, sex, national origin, marital status, age, disability, sexual orientation, political affiliation or on the basis of actual or perceived gender as expressed through dress, appearance, or behavior. 
Our culture is to serve the community honorably.
HOW TO APPLY
Apply online.
Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.
You are welcome to visit the City of Charlotte Human Resources Department lobby, where self-service application kiosks are available. They are located in our office at 700 East 4th Street, Suite 200, Charlotte, NC 28202. We are open Monday through Friday, from 9:30 a.m. to 3:30 p.m. (EST), excluding official City holidays.
For questions about your application or the hiring process, please email Careers@ci.charlotte.nc.us.
The City of Charlotte is committed to making our services and programs accessible to all. Upon request, auxiliary aids, written materials in alternate formats, language access, and other reasonable accommodations or modifications will be provided. To make a request, please fill out the Innovation &amp; Technology ADA request form or call 704.336.4120.
BENEFITS
The City of Charlotte provides a comprehensive benefits package to eligible employees. 
The City of Charlotte is a drug and alcohol-free workplace.</div>

Administrative & Executive Support Supervisor -Aviation CIO

Courageous Transformations

Courageous Transformations is seeking a highly organized, professional, and dependable Executive Assistant to support executive leadership within a fast-paced behavioral healthcare and opioid treatment program (OTP) environment.This role is ideal for someone who thrives in high-level administrative support, can manage competing priorities, maintains strict confidentiality, and communicates professionally with leadership, staff, external agencies, and patients.The ideal candidate is emotionally mature, detail-oriented, proactive, and able to remain calm under pressure while supporting executive operations and organizational initiatives.Essential Responsibilities Executive &amp; Administrative Support<ul><li>Manage executive calendars, scheduling, meetings, and follow-up coordination</li><li>Prepare correspondence, reports, presentations, meeting agendas, and internal communications</li><li>Coordinate executive meetings and maintain meeting minutes when needed</li><li>Assist leadership with special projects and operational initiatives</li><li>Maintain organized electronic and physical filing systems</li></ul>Operational &amp; Compliance Support<ul><li>Assist with preparation and organization of audit, accreditation, and compliance documentation</li><li>Support tracking related to CARF, DEA, Medicaid, licensing, and regulatory requirements</li><li>Maintain strict confidentiality in accordance with HIPAA and 42 CFR Part 2</li><li>Assist with policies, procedures, onboarding documentation, and operational workflows</li><li>Coordinate communication between departments to support organizational efficiency</li></ul>Office Coordination<ul><li>Assist with onboarding logistics and training coordination</li><li>Monitor office supply and administrative needs</li><li>Support facility-related administrative requests and vendor coordination</li></ul>Qualifications<ul><li>Minimum 3 years of administrative support experience required</li><li>Executive support experience strongly preferred</li><li>Healthcare, behavioral health, or OTP experience preferred</li><li>Strong organizational, multitasking, and communication skills</li><li>Proficiency in Microsoft Office Suite, Outlook, Excel, Word, Teams, and EMR environments.</li><li>Ability to handle confidential information with professionalism and discretion</li><li>Ability to work independently in a fast-paced environment</li></ul>Preferred Attributes<ul><li>Strong follow-through and accountability</li><li>Calm and professional under pressure</li><li>Comfortable interacting with executive leadership</li><li>Able to professionally navigate competing priorities and leadership dynamics</li><li>Detail-oriented and proactive problem solver</li><li>Emotionally mature with strong interpersonal skills</li></ul>Benefits:<ul><li>401(k)</li><li>Dental insurance</li></ul>Work Location: In person

Executive Operations Support

Gatik

<div><h3 class="jobSectionHeader">Who we are</h3>

Gatik, the leader in autonomous middle-mile logistics, is revolutionizing the B2B supply chain with its autonomous transportation-as-a-service (ATaaS) solution and prioritizing safe, consistent deliveries while streamlining freight movement by reducing congestion. The company focuses on short-haul, B2B logistics for Fortune 500 retailers and in 2021 launched the world's first fully driverless commercial transportation service with Walmart. Gatik's Class 3-7 autonomous trucks are commercially deployed across major markets, including Texas, Arkansas, and Ontario, Canada, driving innovation in freight transportation.

The company's proprietary Level 4 autonomous technology, Gatik Carrier&trade;, is custom-built to transport freight safely and efficiently between pick-up and drop-off locations on the middle mile. With robust capabilities in both highway and urban environments, Gatik Carrier&trade; serves as an all-encompassing solution that integrates advanced software and hardware powering the fleet, facilitating effortless integration into customers' logistics operations.
<h3 class="jobSectionHeader">
About the role</h3>
<div><div>We are looking for a reliable, highly organized, resourceful, and proactive professional to manage Office Operations &amp; Executive Support. This role is essential to keeping our office running smoothly day to day, with a strong focus on hands-on support; from stocking snacks and handling packages to troubleshooting facility issues and ensuring a clean, professional environment. 
You'll also support our executives with day-to-day administrative needs, including calendar management, meeting coordination, and travel planning. This position requires someone who's comfortable rolling up their sleeves, takes initiative, and is trusted to handle sensitive information with discretion. This is a Contract position. 
</div>
<div>This role is onsite 5 days a week at our Mountain View, CA office.</div>
<h3 class="jobSectionHeader">What you'll do</h3>
</div><h4 class="jobSectionHeader">Office &amp; Facilities Operations</h4>
<ul><li>Take full ownership of the office environment - ensure it stays clean, organized, and well-stocked.</li>
<li>Manage snack and supply inventory, receive and distribute packages, and spot minor issues (e.g., a stained carpet or a light that's out) before they become problems.</li>
<li>Be the primary point of contact for all visitors, vendors, and service personnel entering the building - ensure check-in processes are smooth and professional.</li>
<li>Troubleshoot and coordinate basic facility needs (e.g., coordinating repairs with electricians, plumbers, porters, cleaners, etc.).</li>
<li>Monitor facility budgets and manage vendor agreements.</li>
</ul><h4 class="jobSectionHeader">Executive Support</h4>
<ul><li>Provide high-level administrative support including calendar management, meeting prep, and inbox triage.</li>
<li>Ensure executives are prepared for meetings, travel, and deliverables.</li>
<li>Be available for urgent executive needs outside standard hours, including weekends, when necessary.</li>
</ul><h4 class="jobSectionHeader">Travel &amp; Logistics</h4>
<ul><li>Coordinate complex travel itineraries for executives, team members, and visitors - handle bookings, changes, and related documentation.</li>
<li>Assist with logistics for leadership off-sites and events.</li>
<li>Be available for urgent travel issues during weekends if needed (e.g., rebooking flights).</li>
</ul><h3 class="jobSectionHeader">What we're looking for</h3>
<ul><li>3+ years of experience in executive support, office/facilities management, or operations.</li>
<li>Comfortable with hands-on office work - keeping things tidy, handling basic maintenance issues, and ensuring the workspace runs smoothly.</li>
<li>Highly responsive and dependable, especially for time-sensitive issues.</li>
<li>Strong organizational skills and ability to manage multiple responsibilities.</li>
<li>High level of discretion and ability to handle confidential information with professionalism.</li>
<li>Excellent interpersonal and communication skills.</li>
<li>Tech-savvy with tools like Google Workspace, Slack, Concur, etc.</li>
<li>Self-starter with a &quot;see it, solve it&quot; mindset.</li>
</ul><h3 class="jobSectionHeader">Bonus Points</h3>
<ul><li>Prior experience supporting executives in a startup or fast-paced environment.</li>
<li>Experience coordinating with service vendors or managing building access.</li>
<li>Familiarity with front desk or facilities-related responsibilities.</li>
</ul>
Salary Range - $80,000- $120,000
<h3 class="jobSectionHeader">
More about Gatik</h3>

Founded in 2017 by experts in autonomous vehicle technology, Gatik has rapidly expanded its presence to Mountain View, Dallas-Fort Worth, Arkansas, and Toronto. As the first and only company to achieve fully driverless middle-mile commercial deliveries, Gatik holds a unique and defensible position in the AV industry, with a clear trajectory toward sustainable growth and profitability.

We have delivered complete, proprietary AV technology - an integration of software and hardware - to enable earlier successes for our clients in constrained Level 4 autonomy. By choosing the middle mile &ndash; with defined point-to-point delivery, we have simplified some of the more complex AV challenges, enabling us to achieve full autonomy ahead of competitors. Given extensive knowledge of Gatik's well-defined, fixed route ODDs and hybrid architecture, we are able to hyper-optimize our models with exponentially less data, establish gate-keeping mechanisms to maintain explainability, and ensure continued safety of the system for unmanned operations.

Visit us at Gatik for more company information and Careers at Gatik for more open roles.
<h3 class="jobSectionHeader">
Notable News</h3>
<ul><li>Bloomberg: Autonomous Trucking Firm Gatik Inks Contracts Worth $600 Million</li>
<li>Forbes: Hundreds' Of Gatik Robot Delivery Trucks Headed For U.S. Roads</li>
<li>Forbes:Gatik And Loblaw Announce Largest Commercial Deployment Of AV Trucks</li>
<li>Forbes: Forget robotaxis. Upstart Gatik sees middle-mile deliveries as the path to profitable AVs</li>
<li>Tech Brew: Gatik AI exec unpacks the regulations that could shape the AV industry</li>
<li>Business Wire: Gatik Paves the Way for Safe Driverless Operations ('Freight-Only') at Scale with Industry-First Third-Party Safety Assessment Framework</li>
<li>Auto Futures: Autonomous Trucking Group Gatik Secures Investment From NIPPON EXPRESS HOLDINGS</li>
<li>Automotive News: Gatik foresees hundreds of self-driving trucks on road soon, and that's just the beginning</li>
<li>Forbes: Isuzu And Gatik Go All In To Scale Up Driverless Freight Services</li>
<li>Bloomberg: Autonomous Vehicle Startup Takes Off by Picking Off Easier Routes</li>
<li>Reuters: Driverless vehicles on limited routes bump along despite US robotaxi scrutiny</li>
</ul><h3 class="jobSectionHeader">Taking care of our team</h3>

At Gatik, we connect people of extraordinary talent and experience to an opportunity to create a more resilient supply chain and contribute to our environment's sustainability. We are diverse in our backgrounds and perspectives yet united by a bold vision and shared commitment to our values. Our culture emphasizes the importance of collaboration, respect and agility.

We at Gatik strive to create a diverse and inclusive environment where everyone feels they have opportunities to succeed and grow because we know that together we can do great things. We are committed to an inclusive and diverse team. We do not discriminate based on race, color, ethnicity, ancestry, national origin, religion, sex, gender, gender identity, gender expression, sexual orientation, age, disability, veteran status, genetic information, marital status or any legally protected status.</div>

Office Coordinator and Executive Support (Contract to Hire)

American University in the Emirates

<div>Job Title: Executive Office Support Assistant

Department: Office of the Vice President / President 
Institution: American University in the Emirates (AUE)

Job Purpose

The Executive Office Support Assistant provides high-level operational and administrative support to the Office of the President/Vice President. The role ensures the efficient functioning of executive operations, supports decision-making processes, and facilitates communication and coordination between internal and external stakeholders. 


Qualifications &amp; Education
<ul>
<li>Bachelor&rsquo;s or Master&rsquo;s degree in Business Administration or a related field.</li></ul> 


Experience
<ul>
<li>Minimum of 4 to 7 years of administrative experience supporting senior or top-level management in a higher education or similar professional environment.</li></ul> 


Skills / Knowledge / Competencies
<ul>
<li>Strong multitasking and organizational skills.</li>
<li>Bilingual proficiency (Arabic and English) is mandatory.</li>
<li>Demonstrated independence, sound judgment, and a high level of responsibility.</li>
<li>Knowledge of academic and administrative procedures, student policies, and university protocols.</li>
<li>Ability to maintain professionalism in all interactions with faculty, students, and external stakeholders.</li>
<li>Strong commitment to confidentiality and discretion.</li>
<li>Ability to manage the smooth day-to-day operations of an executive office.</li>
<li>Effective problem-solving skills with the ability to resolve issues independently.</li></ul> 


Key Responsibilities
<ul>
<li>Screen, review, and prioritize incoming correspondence and matters, ensuring the President/Vice President is informed of key issues.</li>
<li>Coordinate and plan visits of dignitaries and official guests in collaboration with the Protocol Director.</li>
<li>Support the implementation of directives, projects, and initiatives assigned by the President/Vice President, and monitor progress to ensure timely completion.</li>
<li>Draft, review, and edit letters, reports, speeches, and official documents in Arabic.</li>
<li>Verify the accuracy and appropriateness of sensitive Arabic documents prepared by others.</li>
<li>Maintain and update the President&rsquo;s/Vice President&rsquo;s calendar, meetings, and appointments.</li>
<li>Organize and schedule meetings, ensuring all attendees are properly informed of timings and logistics.</li>
<li>Interact professionally with internal and external visitors, demonstrating tact, discretion, and sound judgment.</li>
<li>Manage multiple simultaneous tasks and projects, ensuring timely and effective execution.</li>
<li>Operate with minimal supervision while contributing effectively as a member of the broader university team.</li>
<li>Handle highly confidential information with the utmost discretion.</li>
<li>Represent the President&rsquo;s Office in interactions with external officials, institutions, and partner organizations.</li>
<li>Ensure high accuracy and adherence to deadlines in all tasks and deliverables.</li></ul> 


About American University in the Emirates (AUE):

The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is located in Dubai Intl. Academic City.

AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.

At AUE, we believe Nothing is Impossible is the Pathway to Success

AUE comprises seven dynamic colleges: College of Law, College of Education, College of Design, College of Business Administration, College of Media and Mass Communication, College of Engineering and Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.

The American University in the Emirates is accredited by SACSCOC (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master&rsquo;s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels

The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.

The College of Business Administration is a proud member of AACSB (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by AACSB) as of 2022.

The Bachelor of Computer Science in the College of Engineering and Technology is accredited by the Computing Accreditation Commission of ABET.

NASAD (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the College of Design, the designation of Substantial Equivalency with accredited programs in the United States.</div>

Executive Office Support Assistant

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