executive support

Unifrutti Group

<div>
 <p>
  <strong>
   Company Description
  </strong>
 </p>
 <p>
  <strong>
   Unifrutti Group is a global leader in premium fresh fruit, delivering high-quality produce year-round through a fully integrated supply chain from farm to retailer. Founded in 1948 as a family business and now headquartered in Abu Dhabi, Unifrutti operates in over 50 countries and manages a diverse portfolio of 300+ fruit varieties across 20,000 hectares in Latin America, Asia, Europe, and Africa. With a workforce of over 17,000 and 50+ processing and cold storage facilities, the company provides consistent freshness and quality to more than 1,000 customers globally. Unifrutti is committed to sustainability and innovation in becoming the world&rsquo;s leading multi-fruit company. Learn more at
  </strong>
  www.unifruttigroup.com and on our official YouTube channel.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Introduction
  </strong>
 </p>
 <ul>
  <li>
   The Executive Support Assistant provides high‑level, trusted administrative and coordination support to the Group CHRO and N‑1 senior leaders, ensuring smooth day‑to‑day operations, effective stakeholder management, and disciplined follow‑through on priorities.
  </li>
  <li>
   The role acts as a central coordination hub across executive, HR and communication activities, supporting leadership effectiveness while also providing hands‑on assistance across core HR operations and employee lifecycle processes.
  </li>
  <li>
   Reporting to the Group CHRO, the role supports leadership governance, internal communications execution, change and engagement initiatives, and HR administration, enabling efficient execution of People and Culture priorities across the Group.
  </li>
  <li>
   The role requires a high degree of discretion, organisational rigour and adaptability, operating across executive agendas, HR processes and cross‑functional coordination in a fast‑paced, multicultural environment.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   High-Level Summary of the Role
  </strong>
 </p>
 <ul>
  <li>
   Provide high‑level executive and administrative support to the Group CHRO and senior leadership.
  </li>
  <li>
   Act as a coordination and communication hub across HR, leadership and key stakeholders.
  </li>
  <li>
   Support execution of internal communications, engagement and change initiatives.
  </li>
  <li>
   Provide operational HR support across the employee lifecycle.
  </li>
  <li>
   Ensure confidentiality, accuracy and disciplined follow‑through across all activities.
  </li>
 </ul>
 <p>
 </p>
 <p>
  <strong>
   Functional Responsibilities
  </strong>
 </p>
 <ol>
  <li>
   <strong>
    Executive and Administrative Support
   </strong>
  </li>
 </ol>
 <ul>
  <li>
   Provide comprehensive administrative and coordination support to the Group CHRO and N‑1 leaders.
  </li>
  <li>
   Manage complex calendars, meetings, travel arrangements and expense coordination.
  </li>
  <li>
   Prepare agendas, presentations, reports and meeting minutes for leadership forums.
  </li>
  <li>
   Track action items, decisions, deadlines and follow‑ups arising from executive meetings.
  </li>
  <li>
   Act as a key liaison between leadership and internal / external stakeholders.
  </li>
  <li>
   Handle highly confidential information with discretion and professionalism.
  </li>
  <li>
   Support ad‑hoc leadership initiatives, projects and governance requirements.
  </li>
 </ul>
 <p>
  <strong>
   2.&nbsp;&nbsp;&nbsp;&nbsp;Communications Support &amp; Execution
  </strong>
 </p>
 <ul>
  <li>
   Support planning and execution of internal communications initiatives.
  </li>
  <li>
   Coordinate leadership messages, announcements and employee updates.
  </li>
  <li>
   Manage content publishing across intranet and internal communication channels.
  </li>
  <li>
   Maintain communications calendars, templates and materials.
  </li>
  <li>
   Coordinate translations and support basic tracking of engagement metrics.
  </li>
 </ul>
 <p>
  <strong>
   3. Change Management and Engagement Support
  </strong>
 </p>
 <ul>
  <li>
   Support coordination of HR and organisational change initiatives.
  </li>
  <li>
   Schedule rollout briefings, training sessions and stakeholder updates.
  </li>
  <li>
   Maintain stakeholder, champion and change‑network trackers.
  </li>
  <li>
   Prepare basic change support materials (FAQs, guides, toolkits).
  </li>
  <li>
   Collect feedback, adoption insights and escalate risks or issues as needed.
  </li>
 </ul>
 <p>
  <strong>
   4. HR Operations and Employee Lifecycle Support
  </strong>
 </p>
 <ul>
  <li>
   Support the Group HR Manager / CHRO with HR operational activities across the employee lifecycle.
  </li>
  <li>
   Assist with onboarding, offboarding and employee record maintenance.
  </li>
  <li>
   Extract, consolidate and analyse HR data to support reporting and learning &amp; development activities.
  </li>
  <li>
   Support employee engagement activities, internal events and HR communications.
  </li>
  <li>
   Coordinate with HR Operations, Country HR and other stakeholders to ensure timely execution.
  </li>
 </ul>
 <p>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Human Resources or a related field.
  </li>
  <li>
   Certification in Office Administration, Business Administration or HR (Foundation / Associate level) is an advantage (e.g. CIPD Foundation, SHRM Essentials or equivalent).
  </li>
  <li>
   Minimum 5+ years&rsquo; experience in an executive assistant, senior administrative or HR support role.
  </li>
  <li>
   Proven experience supporting senior leadership or C‑suite stakeholders.
  </li>
  <li>
   Fluent in English and Spanish (written and verbal).
  </li>
  <li>
   Familiarity with HR operations, employee lifecycle processes and basic UAE labour law concepts is an advantage.
  </li>
  <li>
   Experience working in a global, matrix or multicultural organisation preferred.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Competency Requirements
  </strong>
 </p>
 <ul>
  <li>
   Strong organisational, planning and time‑management skills.
  </li>
  <li>
   Excellent written and verbal communication capability.
  </li>
  <li>
   High level of discretion, confidentiality and professional judgment.
  </li>
  <li>
   Ability to multitask across executive, HR and communication priorities.
  </li>
  <li>
   Strong stakeholder coordination and relationship management skills.
  </li>
  <li>
   High attention to detail with disciplined execution.
  </li>
  <li>
   Comfortable working in fast‑paced, evolving environments with changing priorities.
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Support Assistant

ticketnetwork

<div><p>Since 2002, TicketNetwork has served the ticketing and event industry as the go-to platform team for promoters, venues, and resale operators looking to manage and grow their ticketing business. Offering cutting edge e-commerce technology, affiliate marketing, and unrivaled expertise in the entertainment industry, TicketNetwork has been providing top-tier, customizable solutions to provide great service to consumers and clients alike.</p>
<p>
We&rsquo;re excited to announce an opportunity to advance your career as a <b>Executive Support Specialist</b></p><br>
<p></p>
<p><b>
Position Summary:</b></p>
<p>
The Executive Support Specialist role is part of TicketNetwork&rsquo;s Career Starting Program, designed to give early career professionals hands on experience through meaningful, project based work across the organization. In this role, you&rsquo;ll support teams such as Engineering, Marketing, Sales, Project Management, and Business Operations, contributing to research, analysis, documentation, and operational initiatives that matter to the business.This position is ideal for individuals who are eager to learn quickly, take initiative, and work across teams in a dynamic environment. Within approximately one year, successful Executive Support Specialists are expected to transition into a role within the company by demonstrating strong performance, building relationships, and proactively exploring areas of interest within TicketNetwork.</p>
<p><b>
Primary Responsibilities</b><br>
.&bull; Business support &ndash; Support teams across the organization through meaningful, project based work.</p>
<p><b>
Responsibilities may include</b></p>
<ul>
<li>research, analysis,</li>
<li>documentation,</li>
<li>data organization,</li>
<li>process support,</li>
<li>and other initiatives that contribute to real business outcomes.</li>
<li> <b>Cross Functional Collaboration</b> &ndash;</li>
<li>Work closely with team members and stakeholders across departments to understand goals, gather information, and support ongoing initiatives.</li>
<li>Develop professional communication skills by participating in meetings, coordinating follow ups, and delivering clear, organized outputs.<br>
<b> Skill cultivation &amp; Career Exploration</b></li>
<li>Actively build business, technical, and analytical skills by learning how different parts of the organization operate.</li>
<li>Take ownership of personal growth by seeking feedback, exploring areas of interest, and proactively positioning yourself for a future full time role within TicketNetwork.</li></ul><br>
<div><br>
<b>Candidates who are successful in utilizing the Career Starting Program as a foundation for professional growth will move into a variety of business areas, such as:</b><br>
<ul><li>Web Development &amp; Data Resource Management
</li><li>Product Management &amp; Project Management</li><li>Business Intelligence
</li><li>Marketing &amp; Content Development</li><li>Business Development &amp; Sales
</li><li>Accounting &amp; Finance</li><li>Customer Relations</li><li>Business Operations</li></ul></div>
<p><b>
Required Skills:</b></p>
<ul><li>Communicates effectively &ndash; Communicates clearly and candidly, is approachable, engages people; provides and seeks feedback, articulates needs and expectations, actively listens.</li><li>Achieves results through teamwork &ndash; Is open to new ideas, works inclusively and collaboratively, builds partnerships, holds self and others accountable, involves others to accomplish individual and team goals</li><li>Leads innovation &ndash; Challenges the status quo, embraces technology, champions and implements process improvements, shares creative ideas</li><li>Delivers excellence &ndash; Is action oriented, sets clear expectations and drives for results, monitors progress, acts decisively, solves problems, can be counted on to exceed customers&rsquo; and clients&rsquo; expectations</li><li>Leads through positive influence &ndash; Demonstrates strong character and a committed work ethic; takes personal responsibility for own development; role models who exhibit traits such as integrity, respect, transparency and embracing the mullet</li><li>Proactively seeks advancement &ndash; Develops action plans to reach goals, concentrates on chief priorities, visualizes and plans for the future, understands the industry and marketplace.</li></ul>
<p><b>
Qualification:</b></p>
<p>
Bachelor's Degree.</p>
<p><b>
Schedule</b></p>
<p>
8am-5pm schedule or</p>
<p>
9am-6pm schedule</p></div><p></p>

Executive Support Specialist

MongoDB

<div><p>MongoDB is seeking a Senior Manager, Executive Support<b> </b>to lead and shape our Executive Support department, ensuring alignment with our most senior assistants and their executives. This role will be based out of New York City, and provide coaching and development to the Senior Executive Assistants supporting C-suite executives across the company. Your day will consist of designing scalable frameworks for communication, operations, and team development, while collaborating closely with CSuite executives, their assistants, and cross-functional teams to ensure business priorities are seamlessly executed.</p>
<p>
The right candidate will have a strategic mindset and strong relationship-building skills, able to juggle the sophisticated and elevated expectations of senior leaders while championing operational excellence. You should feel comfortable interacting with senior leadership, managing experienced assistants, prioritizing needs effectively across geographies, business units, and rapidly shifting priorities. You should be highly organized, able to build and scale frameworks, and passionate about leading teams with a focus on engagement and development.</p>
<h3 class="jobSectionHeader"><b>
Responsibilities</b></h3>
<ul><li>Iterate on and champion the Executive Support function, developing scalable frameworks that drive consistency and operational excellence globally</li>
<li>Management of Executive Assistants to the CSuite executives: provide mentorship, and own processes to ensure growth and alignment on cross functional company priorities</li>
<li>Act as a liaison between Senior Executives and Assistants to CSuite Leaders, building and nurturing strong relationships with executives and their assistants to enable effective communication and seamless execution of individual expectations across scheduling, traveling and key deliverables</li>
<li>Balance and meet the high demands of C-suite leaders by thoroughly understanding their priorities, anticipating their needs, and ensuring all executive support processes are tailored to meet dynamic requirements</li>
<li>Foster team engagement and growth across the global executive support function in partnership with another Senior Manager and the Director of the department</li>
<li>Develop and implement processes, tools, and best practices to drive operational efficiency while enabling business priorities to be executed seamlessly across regions and business units. Ensure alignment on expectations globally</li>
<li>Implement strategies for growth and development within the Executive Support team, including training, development initiatives, and fostering a collaborative culture levels of support</li>
</ul><h3 class="jobSectionHeader"><b>Requirements</b></h3>
<ul><li>Experience: 10+ years of relevant experience in executive support leadership roles, ideally supporting C-suite executives and managing global teams in a dynamic, fast-paced environment</li>
<li>Proven ability to lead and mentor high-performing teams, with exceptional skills in motivating and developing others</li>
<li>Ability to navigate elevated expectations and interact confidently and discreetly with senior leaders and stakeholders</li>
<li>Exceptional interpersonal skills, with a track record of building trust and managing relationships effectively at the most senior levels of an organization</li>
<li>Strong ability to design scalable frameworks and optimize operations to support the evolving needs of a global organization</li>
<li>Deep understanding of operational efficiency, with experience managing and improving workflows across regions and business units</li>
<li>Ability to communicate clearly, concisely, and effectively, both verbally and in writing, with attention to detail in sensitive matters</li>
<li>Adept at managing multiple priorities, anticipating challenges, and implementing practical solutions quickly and efficiently</li>
<li>Proficiency with tools such as Google Workspace, calendar management systems, video conferencing software, and presentation tools</li>
<li>Open to working flexible hours and traveling periodically to MongoDB offices or events as needed</li>
<li>Demonstrated understanding of managing across time zones and regions, enabling engagement across teams worldwide</li>
</ul><h3 class="jobSectionHeader"><b>About MongoDB</b></h3>
<p>
MongoDB is built for change, empowering our customers and our people to innovate at the speed of the market. We have redefined the database for the AI era, enabling innovators to create, transform, and disrupt industries with software. MongoDB's unified database platform, the most widely available, globally distributed database on the market, helps organizations modernize legacy workloads, embrace innovation, and unleash AI. Our cloud-native platform, MongoDB Atlas, is the only globally distributed, multi-cloud database and is available across AWS, Google Cloud, and Microsoft Azure.</p>
<p>
With offices worldwide and over 60,000 customers, including 75% of the Fortune 100 and AI-native startups, relying on MongoDB for their most important applications, we're powering the next era of software.</p>
<p>
Our compass at MongoDB is our Leadership Commitment, guiding how and why we make decisions, show up for each other, and win. It's what makes us MongoDB.</p>
<p>
To drive the personal growth and business impact of our employees, we're committed to developing a supportive and enriching culture for everyone. From employee affinity groups, to fertility assistance and a generous parental leave policy, we value our employees' wellbeing and want to support them along every step of their professional and personal journeys. Learn more about what it's like to work at MongoDB, and help us make an impact on the world!</p>
<p>
MongoDB is committed to providing any necessary accommodations for individuals with disabilities within our application and interview process. To request an accommodation due to a disability, please inform your recruiter.</p>
<p>
MongoDB, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type and makes all hiring decisions without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.</p><p><br>
<i>
Req ID: 1273391163</i></p></div>

Senior Manager, Executive Support

Infinite Management Solutions, LLC

<div><b>Job Title: Executive Support Specialist</b><br>
<b>Location: Dayton, OH</b><br>
<b>Employment Type: Full-Time</b><br>
<br>
<i>Infinite Management Solutions, LLC is a woman and veteran owned business that focuses on delivering results by providing innovative solutions to challenge the status quo. We have over 75 years of combined experience and are dedicated to solving complex business problems. Our staff embody Professionalism, Integrity, and Excellence while achieving each customer's desired outcome. We consistently deliver high quality results on time and in the most cost effective manner. Our focus on continuous improvement and growth keeps us ahead of competitors. We are professional problem solvers. We improve the world of our customers and help them accelerate change by ensuring effective and flexible operations, streamlining processes, developing customer centric communications, and enabling data-driven decisions.</i><br>
<br>
<b>Position Summary</b><br>
This role serves as a key organizational and operational support function, providing process analysis, strategic communications support, and end‑to‑end event coordination in a fast‑paced government program environment.<br>
The Specialist will work closely with key stakeholders to analyze current processes, track program actions, support high‑visibility meetings and events, and develop materials that enable informed decision‑making and effective stakeholder communication. Further duties and responsibilities include, but are not limited to:<br>
<br>
<b>Key Responsibilities (List not all inclusive):</b><br>
<br>
<b>Program Analysis &amp; Support</b><ul><li>
Review and analyze established processes and procedures that generate, record, and track program activities.</li><li>
Provide actionable recommendations to key stakeholders to evolve, streamline, or improve current practices.</li><li>
Analyze program transitions and recommend<b> </b>alternative transition mechanisms for consideration.</li><li>
Maintain comprehensive documentation to support continuity of operations and knowledge transfer.</li><li>
Organize data effectively and communicate key insights to enable successful program execution and informed leadership decisions.</li></ul><b>
Meeting &amp; Action Item Management</b><ul><li>
Attend regular meetings, working groups, conferences, and workshops as directed by leadership.</li><li>
Capture accurate meeting minutes and document key decisions.</li><li>
Maintain a centralized log of open and closed action items, including status, owners, and outcomes.</li><li>
Track resolution of closed actions and provide summary reporting as needed.</li></ul><b>
Strategic Communications Support</b><ul><li>
Use collected program data and insights to develop a semiannual strategic communications presentation for leadership.</li><li>
Support preparation of briefings, talking points, and presentation materials for internal and external stakeholders.</li><li>
Ensure materials are accurate, professional, and aligned with Government messaging objectives.</li><li>
Collaborate with or leverage Technical Writer support as appropriate.</li></ul><b>
Event Planning &amp; Execution (Virtual and In‑Person)</b><br>
Provide full lifecycle coordination and on‑site support for events, conferences, workshops, and working meetings, including:<br>
<b>Pre‑Event Planning</b><ul><li>
Identify and evaluate candidate venues; coordinate contracting of selected venue.</li><li>
Develop event agendas in coordination with program leadership.</li><li>
Identify and coordinate speakers following leadership approval.</li><li>
Manage online and on‑site registration processes.</li><li>
Develop event materials and coordinate shipping/logistics to event locations.</li></ul><b>
On‑Site / Live Event Support</b><ul><li>
Oversee room setup and venue readiness.</li><li>
Manage registration check‑in and attendee support.</li><li>
Coordinate all venue services (A/V, computers, electronics).</li><li>
Support tabletop displays and exhibits.</li><li>
Provide customer service support to attendees.</li><li>
Coordinate photo and video capture as required.</li><li>
Facilitate slide presentations in plenary and breakout sessions.</li><li>
Confirm final attendee counts and develop attendee demographic summaries.</li></ul><b>
Post‑Event Activities</b><ul><li>
Support teardown and shipment of event materials to storage facilities.</li><li>
Compile post‑event documentation, metrics, and lessons learned.</li></ul><b>
Additional Duties</b><ul><li>
Participate in related meetings to gain insight into interactions across the program, partners, and supply chains.</li><li>
Perform other related duties as assigned by the Director or Program Lead.</li><li>
Adhere to all organizational policies, including ethical and behavioral standards.</li></ul><b>
Required Qualifications:</b><ul><li>
Bachelor&rsquo;s degree from an accredited institution in business, communications, or a related field (preferred), with minimum of 5 years of experience in program coordination, administrative support, strategic communications, stakeholder engagement, or a similar role; an associate degree or equivalent relevant experience may be considered in lieu of a bachelor&rsquo;s degree.</li><li><b>
Expertise in similar contract/consultant position servicing DOD client (highly preferred)</b></li><li><b>
Meets U.S. citizenship and work eligibility requirements for federal contractors
</b></li><li><b>Must be able to obtain and maintain a Department of Defense (DOD) Secret clearance, if required</b></li></ul><b>
Skills &amp; Competencies:</b><ul><li>
Exceptional verbal and written communication skills</li><li>
Excellent attention to detail</li><li>
Strong analytical and problem-solving acumen; ability to anticipate program needs and evolving requirements</li><li>
Demonstrated ability to manage multiple priorities and deadlines in a government environment</li><li>
Experience supporting meetings, senior level stakeholders, and cross functional teams</li><li>
Proven ability to interact professionally with senior leaders, including civilians, military personnel, and contractors</li><li>
Ability to maintain confidentiality and exercise discretion</li><li>
Proficient with Microsoft Outlook, Word, Excel, PowerPoint, Access</li><li>
Experience using ServiceNow CRM (preferred) or similar systems to track workflows, actions, or stakeholder requests</li></ul><b>
Infinite Management Solutions, LLC is a Service-Disabled Veteran-Owned Small Business (SDVOSB) and a 100% woman-owned company. We are an equal opportunity employer and comply with all applicable federal, state, and local laws governing employment practices. All qualified applicants will be considered based on merit and business need. We welcome Veterans and transitioning service members to explore opportunities within our team.</b><br>
<br>
<b>Physical Requirements:</b><ul><li>
Prolonged periods of sitting at a desk and working on a computer</li><li>
Manual dexterity sufficient to operate a computer keyboard, mouse, and other office equipment</li><li>
Visual acuity for close work, such as reading on screens and in print and working on a computer
</li><li>Occasional lifting of materials or equipment weighing up to 20 pounds</li><li>
Ability to communicate effectively, both verbally and in writing, in a professional office environment</li><li>
Sufficient physical ability to move about the workspace to attend meetings, access files, and perform other job-related tasks</li></ul>
This position description reflects IMS's assignment of essential functions; nothing in this job description restricts the Company's latitude to assign or reassign duties and responsibilities to this job at any time.
<br>
<p></p><p>btUNuAHqPM</p></div>

Goodwill Industries of Tulsa

<div><div><div><p><b>Job Title:</b></p><p><br>
Administrative Assistant &ndash; Executive Support</p></div><div><p><b><br>
Department:</b></p><p><br>
Administration</p></div><p></p><div><div><p><b><br>
Reports To:</b></p></div><p></p><div><p><br>
Chief Marketing and Development Officer &ndash; Supports Marketing, IT, and Mission Services</p></div></div><div><p><b><br>
Job Function:</b></p><p><br>
Administrative</p></div><div><p><b><br>
Job Code:</b></p><p><br>
 1011</p></div></div><p></p><h1 class="jobSectionHeader"><b><br>
Job Summary:</b></h1><p>
The Administrative Assistant provides high-level administrative support to the Executive Team. This position plays a key role in cross-functional coordination, scheduling, communication, and document management.</p><h1 class="jobSectionHeader"><b>
Essential Duties &amp; Responsibilities:</b></h1><ul><li>
Provide direct administrative support to the Executive Team, ensuring timely and professional assistance with scheduling, correspondence, and logistics.</li><li>
Manage complex calendars across departments, coordinating meetings, events, and travel for Executive Team members.</li><li>
Prepare, proofread, and format a wide range of documents, including presentations, reports, board materials, memos, and internal communications.</li><li>
Act as a liaison between the Executive Team and internal staff, ensuring clear and timely communication.</li><li>
Support cross-departmental project coordination and documentation needs, including meeting agendas, minutes, and follow-up items.</li><li>
Prepare and submit expense reports and reimbursements; reconcile receipts and documentation; coordinate with Finance/Accounting to resolve discrepancies.</li><li>
Maintain confidential records and files in accordance with organizational standards.</li><li>
Assist with planning and execution of special projects, meetings, or leadership initiatives as assigned.</li><li>
Support onboarding/offboarding logistics for Executive Team members and direct reports (workspace readiness, access request coordination, equipment, and welcome communications) in partnership with IT and HR.</li><li>
Perform other duties and special projects as assigned, including coordination support for cross-department initiatives.</li><li>
Order office supplies and assist with administrative functions that support the smooth operations of the corporate office.</li></ul><p></p><h1 class="jobSectionHeader"><b><br>
Educational Requirements:</b></h1><ul><li>
High school diploma or equivalent required; associate&rsquo;s degree or administrative certification preferred.</li></ul><h1 class="jobSectionHeader"><b>
Other Job Requirements:</b></h1><ul><li>
Minimum of 3 years of administrative support experience, preferably in an executive or cross-functional support role.</li><li>
Advanced level proficiency in Microsoft Office suite (Outlook, Word, Excel, PowerPoint) and document management systems.</li><li>
Quickly learns and adopts new technology, is proficient with cloud tools and reporting.</li><li>
Confidently manages executive calendars and priorities, keeping leaders on time, on task, and prepared. Anticipates conflicts, triages requests, and diplomatically maintains boundaries to ensure commitments are met.</li></ul><p></p><div><div><br>
Page Break</div></div><br>
<p></p><ul><li>
Proactively identifies needs and brings solutions, with strong planning and follow-through.</li><li>
Takes ownership, works independently, and delivers high-quality outcomes with minimal direction.</li><li>
Professional, poised, and discreet; communicates clearly with senior leaders and represents leadership well.</li><li>
Excellent verbal and written communication skills.</li><li>
Professional discretion and ability to handle sensitive and confidential information.</li><li>
Ability to work independently as well as collaboratively with all levels of the organization.</li><li>
Experience working in a mission-driven organization is a plus.</li><li>
Exceptional attention to detail, problem-solving ability, and organizational skills. Strong interpersonal and communication skills. Ability to handle confidential information with integrity.</li><li>
Position is considered to be a safety-sensitive position because it includes tasks or duties that Goodwill reasonably believes could affect the safety and health of the employee or others.</li><li>
Must have a valid Oklahoma Driver's License, with a good driving record.</li><li>
Must maintain appropriate requirements for legal vehicle operation, including current automobile insurance and license plates.</li><li>
Must be eligible for a positive outcome on the required State of Oklahoma criminal conviction background check.</li><li>
Must maintain compliance with Goodwill's Drug and Alcohol Abuse Policy.</li></ul><h1 class="jobSectionHeader"><b>
Physical Requirements:</b></h1><p>
Talking, hearing, stooping, kneeling, crouching, reaching, handling, seeing, and accommodation. Lifting/Carrying/Pushing/Pulling: (Sedentary Work).</p><p>
Lifting 10 lbs. Occasionally lifting and/or carrying such articles as dockets, ledgers, and small tools.</p><p>
Although a sedentary job is defined as one that involves sitting, a certain amount of walking and standing is often necessary to carry out job duties. Jobs are sedentary if walking and standing are required only occasionally, and other sedentary criteria are met.</p></div>

Administrative Assistant-Executive Support

Tecolote Research

<div><div><div><p><b>Overview</b></p><p>
Headquarters United States Air Force, Office of the Assistant Secretary of the Air Force for Space Acquisition and Integration.</p><p><b>
Responsibilities</b></p><div>
<div>Provide support by facilitating the oversight and direction of staff actions, ensuring staff compliance, and ensuring the Front Office is prepared to successfully execute the duties of the day. The Contractor establishes and maintains effective working relationships with the organization&rsquo;s internal and external stakeholders, thrives in a work environment with high expectations, and executes diverse work assignments while maintaining strict attention to detail.</div><br>
<div></div><ul>
<li>Perform administrative tasks including maintaining records, schedules, and correspondence.</li><li>
Preview staff packages and documentation to ensure compliance with standards set forth in HQ Operating Instruction and other related staff guides.</li><li>
Communicate the Principals&rsquo; direction to staff officers in coordination with government leadership, as required.</li><li>
Monitor progress on staff action items, track progress against suspense deadlines, prepare periodic reports on action status and keep the principals aware of late, pending, new actions.</li><li>
Manage records generated during the execution of the principal&rsquo;s projects and programs in accordance with statute and regulations, as well as military directives and instructions.</li><li>
Make recommendations and prepare briefings, point papers, and other materials based on the principal&rsquo;s direction.</li><li>
Working familiarity with typical HQ staff packages and documentation to include Electronic Staff Summary Sheets (eSSS), &ldquo;buckslips&rdquo;, memoranda, and official letter correspondence.</li><li>
Proficiency with using Microsoft Office and other standard computer applications.</li><li>
Experience working successfully with senior executives at multiple organizational levels.</li><li>
Experience fostering stable and productive working relationships that communicate expectations and promote cooperation.</li><li>
Experience communicating effectively and concisely using a variety of styles and techniques appropriate to the audience.</li><li>
Ability to work collaboratively with personnel at all levels of the organization.</li><li>
Exemplary writing and editing skills with strict attention to detail.</li><li>
Ability to adapt to rapidly adjust to changing work environments while maintaining high levels of performance and support.</li></ul>
</div><p><b>Skills Required</b></p><div>
<div><b>Skills Required</b></div><ul>
<li>Active Top-Secret clearance with SCI eligibility.</li><li>
Working familiarity with typical HQ staff packages and documentation to include Electronic Staff Summary Sheets (eSSS), &ldquo;buckslips&rdquo;, memoranda, and official letter correspondence.</li><li>
Working familiarity with standard HQ task and correspondence coordination tools to include Enterprise Task Management System (ETMS-2), and Correspondence and Task Management System (CATMS).</li><li>
Proficiency with using Microsoft Office and other standard computer applications.</li><li>
Experience working successfully with senior executives at multiple organizational levels.</li><li>
Experience fostering stable and productive working relationships that communicate expectations and promote cooperation.</li><li>
Experience communicating effectively and concisely using a variety of styles and techniques appropriate to the audience.</li><li>
Ability to work collaboratively with personnel at all levels of the organization.</li><li>
Exemplary writing and editing skills with strict attention to detail.</li><li>
Ability to adapt to rapidly adjust to changing work environments while maintaining high levels of performance and support.</li></ul>
<div><b>Desired Skills:
</b></div><ul><li>Familiarity with Defense Space and National Security Space in the areas of policy, strategy, requirements, capabilities, architectures, programs, acquisition, and operations.</li><li>
Familiarity with civil, commercial and international space capabilities.</li><li>
Experience with AFSPC, SMC, NRO, NASA, NOAA.</li></ul>
<div><b>Education</b></div><ul>
<li>Bachelor&rsquo;s Degree and 3-7 years of relevant work experience serving in a headquarters (HQ) staff element</li></ul>
</div><p><b>Education</b></p><p>
Bachelor&rsquo;s degree required, preferably in math, engineering, business, or the sciences.</p><div></div><div><div><div><h3 class="jobSectionHeader"><b>Full-Time</b></h3></div><div></div><div><h3 class="jobSectionHeader"><b>Security
Clearance</b></h3></div><div></div><div><h3 class="jobSectionHeader"><b>Mid-Level</b></h3></div><div><div>
business
</div><h3 class="jobSectionHeader"><b>On-site</b></h3></div></div></div></div></div><div><p><b>
Benefits</b></p><p>
We offer competitive salaries commensurate with education and experience. We have an excellent benefits package that includes:
</p><p></p><div><div><div><h3 class="jobSectionHeader"><b>Health &amp; Welfare</b></h3>
Company Paid
<ul><li>Major Medical Insurance for employees and family members</li><li>
Dental Insurance for employees and family members</li><li>
Vision Insurance for employees (employee-paid for family members)</li><li>
Group Life Insurance</li><li>
Accidental Death and Dismemberment Insurance</li><li>
Travel Accident Insurance</li><li>
Long-Term Disability</li></ul>
Voluntary
<ul><li>Short-Term Disability</li><li>
Supplemental Life Insurance</li><li>
Flexible Spending Account (pre-tax deferrals for health care expenses)</li></ul></div></div><p></p><div><div><h3 class="jobSectionHeader"><b>
Retirement</b></h3>
Money Purchase Pension Plan - 100% Company funded defined contribution retirement plan. One-year entry waiting period and 5-year vesting. Core Funds available and a self-directed brokerage account option.<br>
<ul><li>
</li><br>
<li>Employee Stock Ownership Plan - 100% Company funded discretionary contribution. 100% vested after one-year entry waiting period.
</li></ul></div></div><p></p><div><div><h3 class="jobSectionHeader"><b>Time Off</b></h3><p>
Tecolote&rsquo;s generous paid time off benefits give employees the flexibility they need to relax, recharge and take care of the unexpected.
</p><ul><li>Annual Leave</li><li>
Bereavement Leave</li><li>
Holidays</li><li>
Jury Duty/Witness Leave</li><li>
Military Leave</li><li>
Sick Leave</li></ul></div></div></div></div><div></div><p><b>
Location</b></p><div><p>
Arlington Operations</p><p>
2231 Crystal Drive</p><p>
Suite 702</p><p>
Arlington, Virginia 22202-3724</p><p>
(703) 414-3290</p>
Get Directions</div><div></div><div><div><div>
Submit Resume
</div></div></div><div></div><p><b>Tracking Number:</b> 003-26-9</p></div>

Executive Support

The Walt Disney Company

<div><div><p><b>Department Description:</b></p></div><div><div><div><div><div><div><div><div><div><p>
At Disney, we&rsquo;re storytellers. We make the impossible, possible. The Walt Disney Company (TWDC) is a world-class entertainment and technological leader. Walt&rsquo;s passion was to continuously envision new ways to move audiences around the world&mdash;a passion that remains our touchstone in an enterprise that stretches from theme parks, resorts and a cruise line to sports, news, movies and a variety of other businesses. Uniting each endeavor is a commitment to creating and delivering unforgettable experiences &mdash; and we&rsquo;re constantly looking for new ways to enhance these exciting experiences.</p><p></p><p>
The Enterprise Technology mission is to deliver technology solutions that align to business strategies while enabling enterprise efficiency and promoting cross-company collaborative innovation. Our group drives competitive advantage by enhancing our consumer experiences, enabling business growth, and advancing operational excellence.</p><p></p><p><b>
Team Description:</b></p></div></div></div></div></div></div></div></div></div><p>
The Premier Services Organization in Enterprise Technology manages technology services for Disney&rsquo;s C-Suite, Board of Directors, and Executive offices. Its team&mdash;including Managers, Specialists, Analysts, and the Bunsen &amp; Beakers Lab Technicians&mdash;monitors operations and uses analytics and feedback to improve service. Premier Services works with business partners, customers, and suppliers to ensure effective service delivery and resolves issues across the enterprise.</p><p></p><p><b>
What You&rsquo;ll Do:
</b></p><p>Delivery of end-to-end IT services for executive and critical business clients. This will include all service request fulfillment, issue resolution, key communications, and status reporting. Responsibilities include:</p><p></p><p><b>
Responsibilities of the role:</b></p><ul><li><p>
Deliver day-to-day IT services and solutions. Includes consultation with executives, technical analysis, and solution development.</p></li><li><p>
Ability to prioritize and manage deliverables in high-profile, time-sensitive / high-pressure situations while maintaining professionalism.</p></li><li><p>
Monitors end-to-end delivery of services, proactively communicates issues to clients, and provides alternate solutions as required.</p></li><li><p>
Coordinate and communicate support problems across multiple vendors and suppliers for impacting issues.</p></li><li><p>
Ensures escalation of service issues is handled appropriately.</p></li><li><p>
Maintains a detailed understanding of the Client Services portfolio of services and establishes strong relationships with all areas of IT service delivery.</p></li><li><p>
Implements and manages continuous improvement activities to better enable solutions for clients.</p></li><li><p>
Assist Enterprise Technology product managers, engineers in strategy and planning exercises as it pertains to the executive and broad client community.</p></li><li><p>
Adhere to company policies, procedures, and standards.</p></li><li><p>
Create system and support documentation as required in the knowledge base.</p></li><li><p>
Must have functional knowledge of Video Conferencing and A/V technologies as they exist in an enterprise.</p></li><li><p>
Provide home IT support and solutions for defined clients.</p></li><li><p>
Provide after-hours support for IT projects, special events, Priority1 incidents, and executive client requests as needed.</p></li><li><p>
Must maintain the ability to work autonomously while maintaining the ability to provide visibility to critical &ldquo;items.&rdquo;</p></li><li><p>
Must maintain the ability to analyze complex business/technical data and develop innovative solutions. Deliver day-to-day IT services and solutions. Includes consultation with executives, technical analysis, and solution development.
</p></li><li><p>Additionally, advanced communication skills are a must, particularly the ability to communicate technical information to non-technical audiences.</p></li></ul><p></p><p><b>
Required Qualifications &amp; Skills:
</b></p><ul><li><p>A minimum of 3 years of progressive experience in an IT related field</p></li><li><p>
A minimum of 3 years of progressive experience in Client Services support</p></li><li><p>
A minimum of 3 years of experience providing executive level support (white-glove)</p></li></ul><p></p><p><b>
Preferred Qualifications:</b></p><ul><li><p>
Travel may be required. Local area travel within the Greater Los Angeles area as well as Anaheim, Orange County; OR, travel on the East coast from Bristol, CT to New York, NY and possibly Orlando, FL.</p></li><li><p>
Travel outside of the assigned coast (East or West) varies.</p></li></ul><p></p><p><b>
Education:</b></p><ul><li><p>
Bachelor&rsquo;s degree in Computer Science, Information Systems, Software, Electrical or Electronics Engineering, or comparable field of study, and/or equivalent work experience.</p></li></ul><br>
The hiring range for this position in California is $97,500.00 to $130,700.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate&rsquo;s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.</div>

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