executive support specialist

Brown & Brown

<div>
 Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers.
 
 
 
 Brown &amp; Brown
 
 is seeking an
 
 Office Operations &amp; Executive Support Specialist
 
 to join our growing team in
 
 Milwaukee, WI!
 
 
 
 This exciting and unique role combines executive support, office coordination, event planning, and marketing assistance into one dynamic role. It calls for exceptional organizational, communication, and multitasking skills, as well as a high level of professionalism and discretion.
 
 
 We&rsquo;re seeking an energetic, detail-oriented individual who thrives in a fast-paced environment and can confidently manage multiple priorities. In this role, you&rsquo;ll be instrumental in ensuring seamless operations for our senior leadership team and the office, while fostering a positive and engaging workplace culture.
 
 
 You&rsquo;ll handle a variety of responsibilities, including managing calendars, coordinating meetings, planning office events, preparing presentations, processing expense reports, ordering supplies, and safeguarding confidential information.
 
 
 
 How You Will Contribute
 
 
 
 <ul>
 <li>
 Provide high-level administrative support to senior executives, including calendar management, travel arrangements, and expense reporting.
 </li>
 <li>
 Serve as the first point of contact for visitors and incoming calls, delivering a polished and professional experience.
 </li>
 <li>
 Organize and coordinate office events, team meetings, and celebrations to foster engagement and collaboration.
 </li>
 <li>
 Assist with marketing initiatives, including creating PowerPoint presentations and supporting internal communications.
 </li>
 <li>
 Manage office supplies and vendor relationships to ensure a well-equipped and efficient workspace.
 </li>
 <li>
 Handle confidential information with the utmost discretion.
 </li>
 <li>
 Support day-to-day office operations and special projects as needed.
 
 
 </li>
 </ul>
 
 Skills &amp; Experience To Be Successful
 
 
 
 <ul>
 <li>
 Previous experience in administrative support, office coordination, or event planning preferred.
 </li>
 <li>
 Strong proficiency in Microsoft Office Suite, especially Excel and PowerPoint.
 </li>
 <li>
 Excellent organizational and time management skills with the ability to prioritize effectively.
 </li>
 <li>
 Exceptional verbal and written communication skills.
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality.
 </li>
 <li>
 Energetic, proactive, and adaptable to changing priorities.
 
 
 </li>
 </ul>
 
 Teammate Benefits &amp; Total Well-Being
 
 
 
 We go beyond standard benefits, focusing on the total well-being of our teammates, including:
 
 
 <ul>
 <li>
 Health Benefits: Medical/Rx, Dental, Vision, Life Insurance, Disability Insurance
 </li>
 <li>
 Financial Benefits: ESPP; 401k; Student Loan Assistance; Tuition Reimbursement
 </li>
 <li>
 Mental Health &amp; Wellness: Free Mental Health &amp; Enhanced Advocacy Services
 </li>
 <li>
 Beyond Benefits: Paid Time Off, Holidays, Preferred Partner Discounts and more.
 
 
 </li>
 </ul>
 
 Not reflective of all benefits. Enrollment waiting periods or eligibility criteria may apply to certain benefits. Benefit details and offerings may vary for subsidiary entities or in specific geographic locations.
 
 
 
 
 The Power To Be Yourself
 
 
 
 As an Equal Opportunity Employer, we are committed to fostering an inclusive environment comprised of people from all backgrounds, with a variety of experiences and perspectives, guided by our Diversity, Inclusion &amp; Belonging (DIB) motto, &ldquo;The Power to Be Yourself&rdquo;.
 
 
</div>

Office Operations & Executive Support Specialist

Aumovio

<div>Company Description 
The Company
Since its spin-off in September 2025 AUMOVIO continues the business of the former Continental group sector Automotive as an independent company. The technology and electronics company offers a wide-ranging portfolio that makes mobility safe, exciting, connected, and autonomous. This includes sensor solutions, displays, braking and comfort systems as well as comprehensive expertise in software, architecture platforms, and assistance systems for software-defined vehicles. In the fiscal year 2024 the business areas, which now belong to AUMOVIO, generated sales of 19.6 billion Euro. The company is headquartered in Frankfurt, Germany and has about 87.000 employees in more than 100 locations worldwide.
Ready to take your career to the next level? The future of mobility isn&rsquo;t just anyone&rsquo;s job. Make it yours!
Join AUMOVIO. Own What&rsquo;s Next. 
 
 
Job Description 
HOW YOU WILL MAKE AN IMPACT
The Procurement Coordinator &amp; Communication Specialist is responsible to support the North America Non-Production Material (NPM) Purchasing organization. This includes administrative activities as assigned, analytical support, as well as proposing solutions to observed problems. They will cultivate and maintain relationships with intra-organizational and external contacts. Additionally, this person will provide administrative support for the Head of NPM North America and assist with departmental coordination activities as necessary.
THE RESPONSIBILITIES<ul><li>
Global scorecard support in tracking of NPM KPI information, data and interpretation including analyzing correlations, risks and highlighting areas needing attention and improvement.</li><li>
Additional Purchasing tasks including, but not limited to, managing Purchasing requests, negotiations, ad-hoc reporting/analysis, audits.</li><li>
Coordinate and assist in preparing presentations for internal management meetings and workshops.</li><li>
Design, refine, and deliver professional presentations, ensuring clarity, impact, and alignment with corporate standards.</li><li>
Key contact to management of personnel.</li><li>
Demonstrate exemplary customer service.</li><li>
Administration of calendar, travel coordination, submitting and reviewing expense reports for Head of NPM North America.</li><li>
Provide support on various activities, such as incoming calls for Head of NPM North America, tracking of trainings, obtaining contract signatures, maintaining group intranet site.</li><li>
Support digitalization of processes and documentation to improve efficiency, transparency, and accessibility of departmental information.</li></ul> 

Qualifications 
WHAT YOU BRING TO THE ROLE<ul><li>
High school diploma or equivelent</li><li>
Minimum 5 years of office/administrative support or relevant experience</li><li>
Knowledge of MS Office tools.</li><li>
Strong verbal and written skills.</li><li>
Affinity for cooperation with people and intercultural competencies.</li><li>
Excellent communication and presentation skills, with proven ability to create and deliver professional presentation materials.</li><li>
Ability to work under pressure, driving execution.</li><li>
Ability to identify areas of improvement and take initiative to propose solutions.</li><li>
Creativity, reliability, integrity, teamwork to operate with global perspective.</li><li>
Proficiency in AI tools and comfort with adopting new technologies to support process improvements.</li><li>
Experience or interest in digital transformation initiatives, including automation and process optimization.</li></ul>
OPEN TO VISA?
<ul><li>Legal authorization to work in the U.S. is required. We will not sponsor individuals for employment visas now or in the future for this job posting</li></ul>
RELOCATION PACKAGE OFFERED?
<ul><li>No relocation assistance is offered for this position.</li></ul> 
Additional Information 
THE PERKS<ul><li>
Immediate Benefits</li><li>
Robust Total Rewards Package</li><li>
Paid Time Off</li><li>
Volunteer Time Off (if applicable)</li><li>
Employee Discounts</li><li>
Competitive Bonus Programs</li><li>
Employes 401k Match</li><li>
Diverse &amp; Inclusive Work Environment with 20+ Employee Resource groups.</li><li>
Telecommute Work (if applicable)
</li><li>Employee Assistance Program</li><li>
Future Growth Opportunities, including personal and professional</li><li>
And many more benefits that come with working for a global industry leader!</li></ul>
All your information will be kept confidential according to EEO guidelines.
EEO-Statement:
EEO / AA / Disabled / Protected Veteran Employer. AUMOVIO offers equal employment opportunities to all qualified individuals, without regard to unlawful consideration to race, color, sex, sexual orientation, gender identity, age, religion, national origin, disability, veteran status, or any other status protected by applicable law. In addition, AUMOVIO complies with government regulations where they apply. To be considered, you must apply for a specific position for which AUMOVIO has a current posted job opening. Qualifying applications will be considered only for the specific opening(s) to which you apply. If you would like to be considered for additional or future job openings, we encourage you to reapply for other opportunities as they become available. Further, AUMOVIO provides reasonable accommodations to qualified individuals with a disability. 
Ready to take your career to the next level? The future of mobility isn&rsquo;t just anyone&rsquo;s job. Make it yours! Join AUMOVIO. Own What&rsquo;s Next.
<div></div>EEO-Statement: 
EEO / AA / Disabled / Protected Veteran Employer. AUMOVIO offers equal employment opportunities to all qualified individuals, without regard to unlawful consideration to race, color, sex, sexual orientation, gender identity, age, religion, national origin, disability, veteran status, or any other status protected by applicable law. In addition, as a federal contractor, AUMOVIO complies with government regulations, where they apply, including affirmative action responsibilities for qualified individuals with a disability and protected veterans. To be considered, you must apply for a specific position for which AUMOVIO has a current posted job opening. Qualifying applications will be considered only for the specific opening(s) to which you apply. If you would like to be considered for additional or future job openings, we encourage you to reapply for other opportunities as they become available. Further, AUMOVIO provides reasonable accommodations to qualified individuals with a disability. 
 
Ready to take your career to the next level? The future of mobility isn&rsquo;t just anyone&rsquo;s job. Make it yours! Join AUMOVIO. Own What&rsquo;s Next.</div>

Procurement & Executive Support Specialist

Whiteshield

<div>Whiteshield is a global policy advisory and AI economics firm known for our ability to respond to global challenges rapidly and incisively. We use the most advanced tools and technology and combine them with our team of leading international experts to engage decision-makers in tackling society's most significant challenges. We are recognized for our rapid decision support, innovation, data science algorithms and deep policy expertise. We are specialists in &quot;connecting the dots&quot; between policy, business and technology.
We are looking for a highly organized, proactive, and detail-driven Office Coordinator &amp; Executive Support Specialist to join our team. This role is ideal for someone who thrives in a fast-paced environment, enjoys supporting leadership, and takes pride in creating a seamless, welcoming, and efficient office experience. You will play a key role in supporting executive priorities, managing daily office operations, and ensuring a smooth visitor and employee experience. The ideal candidate is a strong communicator with excellent judgment, a solutions-oriented mindset, and the ability to handle sensitive information with discretion. If you are someone who brings energy, professionalism, and reliability to everything you do - and loves being the go-to person who keeps the office running at its best - we would love to hear from you.
Requirements
Executive Administrative Support<ul><li>Manage complex calendars and proactively prioritize competing meetings, deadlines, and commitments with key stakeholders.</li><li>Assist with travel arrangements, logistics, and itinerary planning.</li><li>Monitor and organize email communications, ensuring timely follow-up on key items.</li><li>Track and manage expenses, receipts, reimbursements, and budget-related administrative tasks.</li><li>Support occasional personal tasks and errands with professionalism and discretion.</li><li>Maintain a high level of discretion, sound judgment, and professionalism in handling confidential or sensitive matters.</li><li>Serve as a liaison between leadership and internal/external stakeholders to ensure smooth communication and follow-through.</li><li>Handle special projects and tasks that support executive priorities.</li></ul>
Office Operations &amp; Coordination<ul><li>Oversee daily office operations to maintain a clean, organized, and efficient workspace.</li><li>Manage office supplies and equipment.</li><li>Coordinate meeting room schedules, team events, and on-site meetings.</li><li>Assist with onboarding processes such as workspace setup and materials preparation.</li><li>Serve as the main point of contact for building management, service providers, and visitors.</li><li>Maintain office safety and security by following safety procedures and controlling visitor access to the office as appropriate.</li><li>Ensure the office environment reflects a welcoming, professional atmosphere.</li></ul>
Front Desk &amp; Visitor Experience<ul><li>Greet and assist visitors, clients, and team members in a warm, professional and friendly manner.</li><li>Answer and route incoming calls and respond to general inquiries.</li><li>Manage incoming and outgoing mail, deliveries, and packages.</li><li>Maintain reception and common areas to uphold brand and firm standards.</li><li>Be present day to day to support employees and visitors as required.</li></ul>
Benefits
WHY CHOOSE US |
Our Commitment to Equal Opportunities: At Whiteshield, we are committed to providing equal opportunities in employment regardless of individual characteristics. We recognize that our employees feel appreciated when their thoughts and values are respected and considered. We&rsquo;re committed to maintaining and driving an inclusive culture and workplace where all talents are nurtured and feel empowered to contribute.
Celebrating Achievements: At Whiteshield, we seek to reward those who demonstrate exceptional individual achievements above and beyond expectations in the pursuit of continuously seeking excellence for our clients. When individuals excel, we show our appreciation and celebrate achievements by generously recognizing and supporting the career progression of those who make unique contributions to the firm.
Empowering Our People: At Whiteshield, we recognize that our employees are the core to our success and believe that when our exceptional talent comes together, and wellbeing is a priority &ndash; innovation thrives. We are dedicated to promoting and encouraging a healthy work-life balance and adopting a genuinely flexible working model to empower our employees to pursue a balance that suits their personal needs.</div>

Executive & Office Assistant (UAE National)

Vocus Communications

40 Miller St, North Sydney NSW 2060, Australia Are you looking for an awesome place to work, where you can proudly be your authentic self, and be part of ? We are looking for apassionateteam player whoaligns with our valuesand culture, takes pride in their unique contributions, and can challenge the status quo with disruptive thinking. If this sounds like you, come and join us! The Opportunity Join Vocus in a pivotal role as Executive Assistant to our Chief Executive Officer, based in our North Sydney office. This is a unique opportunity to provide strategic and high-level executive and administrative support, ensuring the CEO's time, communications, and priorities are seamlessly managed. As the central coordination point for the CEO's office, you'll play a key role in forward planning, managing complex scheduling, and facilitating smooth day-to-day operations. You'll foster strong relationships across the Executive Leadership Team, Board, and external stakeholders, enabling effective communication and collaboration at the highest levels. This Sydney-based position offers flexible hybrid working arrangements and the chance to make a meaningful impact in a dynamic, fast-paced environment. Vocus has a flexible working policy, however this role will need to be in the office two days. What you'll be doing day-to-day As the EA to the CEO, your responsibilities will also include, <ul> <li>Providing a high-level administrative and executive support to the CEO, ensuring their time, priorities, and communications are effectively managed.</li> <li>Proactively manage and prioritise the CEO's diary, using strong judgement to balance priorities, stakeholder meetings, and business demands.</li> <li>Coordinate domestic and international travel, managing all related expenses and approvals.</li> <li>Prepare and support presentations, board papers, and briefing materials in collaboration with key stakeholders.</li> <li>Engage with the Executive Leadership Team, Board members, and external partners, managing introductions, follow-ups, and communications on behalf of the CEO.</li> <li>Attend leadership meetings to stay across business priorities and share relevant updates with the wider EA community.</li> <li>Manage approvals and workflows on behalf of the CEO, including travel, leave, purchase orders, and executive team expenses.</li> <li>Plan and coordinate logistics for meetings, events, and business functions, ensuring all details are executed seamlessly.</li> <li>Promote collaboration within the EA and administration community, building strong working relationships across the business and living the Vocus 'One Team' value.</li> <li>Handle confidential and sensitive information with professionalism, and discretion at all times.</li> </ul> What you'll bring to this role <ul> <li>To be successful in this role you'll have a minimum 5+ years' experience supporting a C-suite executive, ideally a CEO, in a fast-paced and complex organisation.</li> <li>Demonstrated ability to apply strong judgement and make informed decisions when managing competing priorities.</li> <li>Exceptional organisational and time management skills, with strong attention to detail and follow-through.</li> <li>Excellent written and verbal communication skills, including the ability to prepare and edit correspondence, presentations, and reports.</li> <li>Strong relationship management skills with the confidence to engage effectively with executives, board members, and external partners.</li> <li>Highly proactive, resourceful, and able to anticipate needs with minimal direction.</li> <li>Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Excel) and strong overall business systems capability.</li> <li>Discreet, adaptable, and calm under pressure, with a professional approach and alignment to the Vocus "One Team" value.</li> </ul> What We Offer Working at Vocus will give you rewarding experiences and the opportunity to do extraordinary work. You will enjoy: <ul> <li>Diverse and dynamic teams with a supportive and inclusive culture.</li> <li>Supportive career development plans with comprehensive ongoing training, support, and development opportunities.</li> <li>Flexible hours and a hybrid working environment</li> <li>Generous discounts on power, gas, mobile and internet; plus, discounts to over 400 retailers.</li> <li>Competitive leave options, including anniversary leave, purchased leave, parental leave, volunteering leave, and study leave</li> <li>Study assistance programs to excel your personal growth, learning and development.</li> <li>Health and wellness offerings, including access to our wellbeing initiatives that can help you from a financial, psychological, and physical perspective.</li> </ul> Working at Vocus is never just a job - it's personal. We're crazy about our customers and believe our people are the difference. Our wonderfully diverse team and a vibrant culture define us. We care about the impact we have on our people, our customers, and our communities and are committed to operating as a responsible, ethical business. We pride ourselves on setting audacious and ambitious goals and believe that we can play our part in changing the Australian telecommunications landscape and make a fundamental difference to people's lives. With us, you'll have the opportunity to lead and inspire teams, work on projects that are shaping the future of telecommunications and become part of a culture that thrives on creativity, encourages new ideas, and provides a collaborative and inclusive environment. About Us As Australia's specialist fibre and network solutions provider, we own and operate 25,000km of secure, high-capacity fibre connecting people, businesses, governments, and communities across Australia to the world. Through our well-known retail brands, we deliver simple and affordable broadband, mobile, voice and energy services with the purpose of Building Critical Connections. Enabling Better Possibilities. Ready to take the next step? If you like the sound of this role and think you'd do a great job, but are worried you don't tick every box, we encourage you to back yourself - we know that diverse groups are less-likely to apply for roles they're not 100% qualified for, but just as likely to succeed at them! We are a proud equal opportunity employer committed to providing a safe, diverse, and inclusive working environment where all our team members feel like they belong. We know diversity makes us stronger and we encourage applications irrespective of background, age, origin, gender, sexual orientation, identity, or ability. If you feel comfortable, please let us know if you have any accessibility requirements upon application, so we can make any adjustments required to support you throughout our recruitment process. 40 Miller St, North Sydney NSW 2060, Australia

Executive Assistant to the CEO

PepsiCo

<div>
 
 Overview
 
 
 
 We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our Senior Vice President (SVP)/ Vice President (VP). This role requires a high level of professionalism, discretion, and the ability to anticipate needs while managing a wide range of administrative and executive support tasks in a fast-paced environment.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Manage and optimize the SVP/VP&rsquo;s calendar, scheduling meetings, appointments, and travel arrangements.
 </li>
 <li>
 Prepare, review, and organize correspondence and other confidential documents.
 </li>
 <li>
 Coordinate internal and external meetings, including logistics, agendas, and follow-ups.
 </li>
 <li>
 Serve as a liaison between the SVP and internal/external stakeholders.
 </li>
 <li>
 Handle expense reports, invoices, and budget tracking as needed.
 </li>
 <li>
 Maintain strict confidentiality and discretion in all interactions.
 </li>
 <li>
 Taking care of all activities related to SVP&rsquo;s office.
 </li>
 <li>
 Visa processing.
 </li>
 <li>
 Maintaining &amp; Updating tracking tracker.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred; equivalent experience considered.
 </li>
 <li>
 Minimum of 5 years of experience in an executive support role, preferably supporting C-level or SVP executives.
 </li>
 <li>
 Exceptional organizational, time management, and multitasking abilities.
 </li>
 <li>
 Strong verbal and written communication skills.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with collaboration tools like Teams and Concur is a plus.
 </li>
 </ul>
</div>

Executive Assistant

Hawthorne Lane

<div>
 
 The Executive Assistant will support a results-driven executive within a global financial service firm. This role requires an EA who thrives in a fast-moving environment and can fluidly transition between critical executive support and hands-on tasks that keep the day running smoothly. The ideal professional has deep experience supporting C-suite leaders in fintech or high-growth technology settings, demonstrates polished communication and operational excellence, and brings a humble, service-oriented approach, whether arranging multi-leg international travel or assisting with micro-daily tasks. If you go above and beyond and are energized by purpose-driven work, this opportunity may be an exciting match.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide high-level business support by managing complex, shifting calendars; coordinating detailed domestic and international travel; and acting as a trusted liaison for the Executive.
 </li>
 <li>
 Schedule and coordinate meetings, appointments, and cross-functional gatherings with precision and exceptional follow-through.
 </li>
 <li>
 Assist in planning special events, managing RSVPs and logistics to ensure seamless execution.
 </li>
 <li>
 Serve as a confident gatekeeper and point of contact for internal teams, external partners, investors, and vendors, ensuring information flows accurately and discreetly.
 </li>
 <li>
 Conduct research and prepare polished business documents, presentations, reports, spreadsheets, and executive summaries, including financial or product-related materials. Take clear meeting notes and drive follow-up actions.
 </li>
 <li>
 Manage expense reports, reconciliation, and budget-related tracking with accuracy and urgency.
 </li>
 <li>
 Maintain an exceptionally organized workspace, both digital and physical including contact databases, operational documents, and key records.
 </li>
 <li>
 Support day-to-day operational needs with humility, professionalism, and a &ldquo;no task too small&rdquo; mindset including preparing meeting materials, printing/binding documents, or assisting with light personal or office requests that keep the executive&rsquo;s day running smoothly.
 
 
 </li>
 </ul>
 
 
 Why You&rsquo;ll Love Working Here:
 
 
 <ul>
 <li>
 Generous compensation and benefits package.
 </li>
 <li>
 Compassionate, driven, and intellectually curious team and leadership.
 </li>
 <li>
 An office environment that is unwavering in core values.
 </li>
 </ul>
 
 
 What We&rsquo;re Looking For:
 
 
 <ul>
 <li>
 EA Experience. You have at least 5-7 years of experience supporting an Executive in financial technology, sales or technology environment. Candidates with C-suite experience will stand out!
 </li>
 <li>
 Discretionary. You are trusted with sensitive information, confidential initiatives, and high-level internal and external relationships.
 </li>
 <li>
 Operational agility. You manage competing priorities with ease and can pivot quickly as executive needs evolve.
 </li>
 <li>
 Humble &amp; service oriented. You bring a grounded, team-first approach, equally comfortable handling high-profile executive responsibilities and hands-on tasks with grace.
 </li>
 <li>
 Expert travel planner. You excel at coordinating complex, multi-city international itineraries and anticipating the needs of senior leaders.
 </li>
 <li>
 Nimble team player. You collaborate well across departments, stay composed under pressure, and continuously find ways to support the broader mission.
 </li>
 </ul>
 
 
 
 
 Essential to Hawthorne Lane&rsquo;s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.
 
</div>

Executive Assistant to Finance Principal

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