executive support specialist

City of Durham, NC

<div><div><div><div><div><b>Salary</b><div>
</div></div></div><div><div>$46,293.00 - $56,277.00 Annually</div>
</div></div><div><div><div><b>Location
</b></div></div><div></div><div><div>101 City Hall Plaza, Durham, NC</div>
</div></div></div><div><div><div><div><b>Job Type</b></div>
</div><div><div>PT w/ benefits (30 hours or more per week)</div>
</div></div><div><div><div><b>Job Number</b></div>
</div><div><div>26-05994</div>
</div></div></div><div><div><div><div><b>Department</b></div>
</div><div><div>Technology Solutions</div>
</div></div><div><div><div><b>Opening Date</b></div>
</div><div><div>06/22/2026</div></div></div></div></div>
<br><div><div><div><h2 class="jobSectionHeader"><b>Position Description</b></h2></div><br>
<div><p><br>
<br>
Work, Serve, Thrive. With the City of Durham<br>
Advance in your career while making a real difference in the community you serve.<br>
<br>
Salary Range: $52,000 &ndash; $72,800 annually ($25.00 &ndash; $35.00/hr)<br>
Work Day/Hours: 8:00 AM &ndash; 5:00 PM<br>
<br>
Department Overview<br>
The City of Durham&rsquo;s nationally recognized, award-winning Technology Solutions Department (TSD) provides enterprise-wide technology services to all City departments, including infrastructure, cybersecurity, application services, data analytics, and geographic information systems. Our team is recognized nationally by the Public Technology Institute, ICMA Center for Performance Measurement, and Digital Cities Survey. If you can offer the skills to innovate and the passion to serve, bring your talent to Durham.<br>
<br>
Position Purpose<br>
The purpose of this position is to provide high-level administrative support to three (3) Assistant Directors within the Technology Solutions Department. This role was established to relieve the Executive Assistant to the CIO&mdash;who currently supports the full TSD executive team&mdash;by assuming dedicated support for the Assistant Directors&rsquo; portfolios. The Executive Administrative Specialist also serves as the designated backup to the Executive Assistant to the CIO, ensuring continuity of executive-level operations across all TSD leadership. The ideal candidate exercises sound judgment, maintains strict confidentiality, and demonstrates the ability to manage competing priorities across multiple executive portfolios simultaneously.</p></div>
<div><h2 class="jobSectionHeader"><b>Duties/Responsibilities</b></h2></div>
<div><div>Executive Calendar &amp; Schedule Management<br>
<ul><li>Manage and maintain complex, multi-layered calendars for three (3) Assistant Directors, proactively resolving scheduling conflicts and ensuring alignment with departmental priorities.</li><li>Coordinate and schedule internal and external meetings, including City Council briefings, interdepartmental leadership meetings, vendor engagements, and staff all-hands sessions.</li><li>Prepare daily and weekly executive briefing packages including agendas, background materials, and action items.</li><li>Monitor and respond to calendar requests, applying prioritization judgment consistent with each Assistant Director&rsquo;s preferences and departmental objectives.</li></ul><br>
Travel Coordination &amp; Expense Management<br>
<ul><li>Arrange all domestic and local travel logistics for three Assistant Directors, including transportation, lodging, conference registrations, and itinerary preparation.</li><li>Process travel authorizations and reimbursement requests in accordance with City of Durham travel policies and procedures.</li><li>Maintain travel expenditure records and reconcile travel-related expenses against departmental budget allocations.</li></ul><br>
Administrative &amp; Operational Support<br>
<ul><li>Draft, review, edit, and proofread correspondence, memoranda, reports, and presentations on behalf of the Assistant Directors.</li><li>Coordinate logistics for departmental events, town halls, leadership retreats, and project milestone meetings.</li><li>Serve as a first point of contact for inquiries directed to the Assistant Directors&rsquo; offices, triaging and routing communications appropriately.</li><li>Process purchase card (P-Card) transactions, procurement documentation, and supply requisitions for the Assistant Directors.</li><li>Assist with preparation of presentations and briefing materials for City Council, budget sessions, and executive leadership reviews.</li></ul><br>
Timekeeping &amp; Temporary Workforce Management<br>
<ul><li>Serve as the designated timekeeping administrator for temporary employees, student interns, and co-op workers assigned to TSD.</li><li>Track cumulative hours worked by each intern and temporary employee to ensure compliance with the 1,200-hour annual cap per City of Durham policy and applicable NC OSHR guidelines.</li><li>Issue timely notifications to Assistant Directors and hiring supervisors when an intern or temporary employee approaches 80%, 90%, and 100% of their allotted hour threshold.</li><li>Submit and reconcile payroll records for temporary employees in coordination with Oracle Fusion ERP, ensuring accuracy and timeliness each pay period.</li><li>Maintain personnel files and onboarding documentation for interns and temporary hires, including offer letters, I-9 verifications, and assignment agreements.</li></ul><br>
Executive Support &amp; Liaison Functions<br>
<ul><li>Act as liaison between the Assistant Directors and other City departments, external vendors, and community stakeholders.</li><li>Serve as the designated backup to the Executive Assistant to the CIO, assuming full administrative support responsibilities for the CIO&rsquo;s office during absences or peak coverage periods.</li><li>Attend select meetings to capture action items, prepare minutes, and track follow-up commitments.</li></ul><br>
Other Responsibilities<br>
<ul><li>Provide administrative support to TSD leadership on special projects and departmental planning activities.</li><li>Participate in technology adoption initiatives and continuous process improvement efforts.</li><li>Maintain a high level of customer service when supporting staff, City officials, vendors, and external contacts.</li></ul></div></div><br>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications &amp; Experience</b></h2></div>
<div><ul><li>Associate&rsquo;s degree in Business Administration, Public Administration, Office Management, or a closely related field; relevant experience may substitute.</li><li>Minimum three (3) years of progressively responsible administrative support experience, with at least one (1) year supporting senior-level management.</li><li>Experience in a government, public sector, or large organizational environment strongly preferred.</li><li>Prior experience with timekeeping, payroll support, or temporary workforce tracking preferred.</li><li>Valid North Carolina Driver&rsquo;s License.</li></ul></div><br>
<div><h2 class="jobSectionHeader"><b>Additional Preferred Skills</b></h2></div>
<div><ul><li>Bachelor&rsquo;s degree in Business Administration, Public Administration, or a related field.</li><li>Advanced proficiency in Microsoft 365 suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).</li><li>Experience with ERP systems (e.g., Oracle Fusion, Tyler Technologies Munis) and document management platforms.</li><li>Familiarity with municipal HR policies, NC OSHR guidelines, and public sector procurement regulations.</li><li>Exceptional written and verbal communication skills, with demonstrated ability to draft professional correspondence independently.</li><li>Ability to exercise discretion and maintain strict confidentiality regarding personnel matters and executive communications.</li></ul></div></div></div><p></p>
<br><p></p><div><div><div><p><b>Benefits - Part-Time (1,000 hours or more per year)</b></p><ul><li>401(k) retirement plan (5.0% of salary)</li><li>State retirement plan</li></ul><b>Benefits Part-Time (Average 30 hours per week over 12 month period)</b><ul><li>401(k) retirement plan (5.0% of salary)</li><li>State retirement plan effective first day of the month following date of hire</li><li>Health insurance &amp; Dental and life insurance effective first day of the month following date of hire</li><li>Pro-rated vacation, pro-rated sick, pro-rated floating holiday, parttime holiday pay (based on scheduled hours for that day) <b>after one year of service</b></li></ul></div></div></div><p></p>
<br><div><div><div><div><b>Employer</b></div>
<div>City of Durham</div>
</div></div><div><div><div><b>Address</b></div>
<div><p>101 City Hall Plaza<br>
<br>
Durham, North Carolina, 27701
</p></div></div></div><div><div><div><b>Website</b></div>
<div>http://agency.governmentjobs.com/durhamnc</div></div></div></div>

Executive Administrative Specialist

Duke Health

<div><p>At Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together.</p><p><br>
Work Location: onsite</p><h3 class="jobSectionHeader"><b><br>
</b></h3><h3 class="jobSectionHeader"><b>
Position Summary</b></h3><p>
The Executive Administrative Specialist serves as a trusted member of the Executive Office, providing seamless administrative and operational support to the Office of the Chief Executive Officer. As the primary administrative support to the CEO, this role is responsible for managing complex calendars, coordinating travel and meetings, processing expenses, supporting executive events, and ensuring the efficient execution of day-to-day operations.<b> The ideal candidate is highly organized, proactive, detail-oriented, and thrives in a fast-paced environment where discretion, professionalism, and exceptional follow-through are essential.</b></p><h3 class="jobSectionHeader"><b><br>
</b></h3><h3 class="jobSectionHeader"><b>
Key Responsibilities</b></h3><p><b>
Executive Office Operations</b></p><ul><li><p>
Act as the CEO&rsquo;s ambassador, living our DUHS values of teamwork, integrity, diversity, excellence, and safety every day.</p></li><li><p>
Treat all team members and external constituents with respect and professionalism at all times.</p></li><li><p>
Demonstrate the courage to challenge the norm, question direction, and recommend innovative solutions.</p></li><li><p>
Handle sensitive business and confidential information with absolute discretion, tact, and diplomacy.</p></li><li><p>
Coordinate executive-level meetings with internal and external stakeholders while optimizing the CEO&rsquo;s complex calendar; use independent judgment to ensure time is aligned with priorities, key relationships, and leadership needs.</p></li><li><p>
Proactively anticipate needs, mitigate risks, and resolve issues.</p></li><li><p>
Act as a trusted gatekeeper for time, information, and communications, ensuring appropriate prioritization and response.</p></li><li><p>
Use sound judgment to keep the CEO&rsquo;s office informed of any changes or issues that may impact daily activities or schedules.</p></li><li><p>
Triage incoming communication to the CEO and ensure appropriate follow-up occurs within the CEO&rsquo;s office.</p></li><li><p>
Coordinate travel logistics and accommodations, including detailed itineraries, flights, lodging, and transportation, inclusive of DUHS Board of Directors meetings.</p></li><li><p>
Review, prepare, and submit expense reports, invoices, and purchase requests with minimal oversight, resolving discrepancies and escalating issues as needed to support uninterrupted operations.</p></li><li><p>
Support the planning and organization of internal events, off-site meetings, retreats, and conference travel for both small and large groups of executives, inclusive of the DUHS Board of Directors.</p></li><li><p>
Navigate company resources, build relationships, and interface with various departments on behalf of the CEO to collect information, respond to requests, and obtain services.</p></li><li><p>
Own assigned processes and administrative office projects end-to-end, including conducting research, synthesizing background materials, and organizing executive-level content (presentations, reports, briefing materials).</p></li><li><p>
Proactively drive timelines and outcomes while coordinating and influencing cross-functional teams and stakeholders at multiple leadership levels to ensure alignment, momentum, and successful outcomes.</p></li><li><p>
Independently manage and coordinate contracts, approvals, and related administrative workflows, exercising judgment to ensure compliance, timeliness, and appropriate routing.</p></li><li><p>
Partner with executive suites&rsquo; teams to ensure seamless daily operations of the suite, conference room management, and supply management.</p></li><li><p>
Act as a collaborative team player who works well with others and demonstrates a willingness to support teammates.</p></li></ul><p></p><p><b><br>
Board of Directors Logistics &amp; Coordination</b></p><ul><li><p>
Coordinate logistics for Board of Directors and committee meetings, including scheduling, room setup, materials distribution, and technology support.</p></li><li><p>
Partner with the DUHS Board Secretary to ensure timely preparation and delivery of board materials.</p></li><li><p>
Track board calendars, key milestones, and annual cycles (e.g., meetings, retreats, committee cadence).</p></li><li><p>
Support on-site execution of board meetings, including day-of coordination, stakeholder communication, and issue resolution.</p></li><li><p>
Assist in coordinating board member travel, accommodations, and itineraries as needed.</p></li><li><p>
Ensure a high-quality, seamless experience for board members and senior leaders through strong attention to detail, proactive planning, and a service-first mindset.</p></li></ul><h3 class="jobSectionHeader"><b><br>
</b></h3><h3 class="jobSectionHeader"><b>
Required Qualifications</b></h3><p><b>
Education</b></p><ul><li><p>
Work requires a business/office management background generally equivalent to a bachelor's degree in a business or related field.</p></li><li><p>
Knowledge generally acquired through six (6) years of executive administrative support experience of increasing variety and/or complexity.</p></li></ul><p><b>
Experience</b></p><ul><li><p>
5&ndash;7 years of high-level executive support experience (specifically supporting C-Suite or VP-level executives).</p></li><li><p>
Background and experience supporting at the C-Suite level is highly preferred.</p></li></ul><p></p><h3 class="jobSectionHeader"><b><br>
Knowledge, Skills, and Abilities</b></h3><ul><li><p><b>
Communication:</b> Excellent written and verbal communication skills with the ability to proofread executive-level correspondence and presentations with strict attention to detail.</p></li><li><p><b>
Critical Thinking:</b> Strong critical thinking and problem-solving skills; ability to anticipate needs/challenges and mitigate risks before they escalate.</p></li><li><p><b>
Subject Matter Expertise:</b> In-depth knowledge of department policies, procedures, and goals, as well as administrative support in completing complex tasks.</p></li><li><p><b>
Time Management:</b> Demonstrated skills to plan, manage, and coordinate an executive's activities and major functions while juggling multiple tasks and meeting demanding deadlines.</p></li><li><p><b>
Confidentiality:</b> Demonstrated ability and temperament to work safely and securely with highly sensitive information.</p></li><li><p><b>
Collaboration:</b> Proven ability to gain the confidence and cooperation of peers.</p></li><li><p><b>
Under Pressure:</b> Demonstrated attention to detail and decision-making skills to respond effectively to high-pressure situations.</p></li><li><p><b>
Initiative:</b> Must be self-directive and able to take initiative independently.</p></li><li><p><b>
Technical Proficiency:</b> Preferred proficiency in the Microsoft suite (Outlook, PowerPoint, Excel, Word, Teams), virtual meeting setup (Zoom, Teams), Concur expense management, and SAP.</p></li></ul><p></p><div><p><br>
Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status.</p><div><p><br>
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas&mdash;an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.</p><b><br>
Essential Physical Job Functions:</b><div><p>
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.</p></div></div></div></div>

Executive Administrative Specialist - Office of the Chief Executive Officer

MedVet

<div><p><b>About MedVet</b></p><p>
MedVet, founded in 1988, is a network of about 45 emergency and specialty veterinary hospitals for companion animals. Owned and led by veterinarians, MedVet is committed to delivering the highest quality and most compassionate veterinary care available in the nation. MedVet provides specialty referral services for in-depth care and patient management, as well as emergency services, available 24 hours a day, 365 days a year.</p><p><b>
Role Summary</b></p><div><p>
Reporting to the Chief Executive Officer, the Senior Executive Administrative Specialist serves as a trusted operational partner to the CEO and supports the effectiveness of the MedVet Leadership Team (C-Level Leaders). The role blends high-level executive support, meeting and project coordination, information management, and technology-enabled workflow improvement. Working across the leadership team, this role manages priorities, prepares the CEO and executive stakeholders for key meetings, drives follow-through on commitments, organizes critical information, coordinates complex travel and supports Board and leadership operating cadence. This highly collaborative role requires discretion, sound judgment, critical thinking skills, and the ability to anticipate needs in a fast-moving environment.</p><p>
And yes, you are welcome to bring your well-behaved pet to work on your in-person office days, which typically will be Tuesday &amp; Thursday but will vary based on executive schedules.</p><p><b>
Responsibilities include, but are not limited to</b></p></div><p><b><i>
CEO Support and Prioritization</i></b></p><ul><li>
Manage the CEO's calendar, scheduling requests, travel logistics, and priority flow with a focus on protecting time for the highest-impact work.</li><li>
Prepare the CEO for meetings through agendas, briefing notes, background research, talking points, and organized materials.</li><li>
Anticipate scheduling conflicts, missing inputs, and follow-up needs; proactively resolve issues before they become distractions.</li><li>
Draft and edit correspondence, presentations, updates, and other executive communications, often of a confidential nature.</li><li>
Coordinate logistics for executive meetings, offsites, and high-priority external engagements.</li><li>
Serve as a trusted gatekeeper and point of coordination for internal and external stakeholders seeking time or decisions from the CEO.</li></ul><p>
 <b><i>Executive Administrative and Cross-Functional Coordination</i></b></p><ul><li>
Coordinate the operating rhythm of the MedVet Leadership Team, including leadership meetings, planning sessions, and recurring review cadences.</li><li>
Capture action items, decisions, and commitments from key meetings, leveraging technology as appropriate; maintain trackers and ensure timely follow-through.</li><li>
Partner with senior leaders to gather inputs, monitor deadlines, and keep strategic priorities moving without requiring constant CEO intervention.</li><li>
Support the CEO and CFO in preparation for Board of Directors including agendas, draft materials, logistics, and post-meeting follow-up.</li><li>
Help maintain a professional, responsive experience for Board members, external partners, and senior stakeholders interacting with the CEO.</li><li>
Provide support as needed to MedVet Leadership Team members on complex calendar requests, including external events.</li><li>
Maintain organized files, contact records, briefing materials, and reference information for the CEO and Leadership team</li><li>
Create concise summaries of updates, issues, and risks so the CEO can quickly understand what requires attention.</li><li>
Coordinate special projects on behalf of the CEO or other Leadership Team members, including research, benchmarking, event support, and sensitive internal initiatives.</li><li>
Manage cross-functional communication related to CEO-sponsored priorities, ensuring the right people have the right information at the right time. Work closely with the Leadership Team and VP of Communications as needed.</li><li>
Support expense reporting, travel documentation, approvals, and related administrative workflows as needed.</li></ul><p>
 <b><i>Technology, Reporting, and Workflow Improvement</i></b></p><ul><li>
Use tools such as Microsoft Office, presentation platforms, spreadsheets, collaboration tools, and AI-enabled productivity tools to improve efficiency and output quality.</li><li>
Build and maintain simple dashboards, trackers, templates, and document systems that strengthen visibility, follow-through, and knowledge retention. This should be done in alignment with the COO and the CIO, leveraging current workflow and technology systems.</li><li>
Ensure accuracy, version control, and confidentiality across executive materials, reports, and shared information.</li><li>
Identify opportunities to streamline executive workflows and recommend process improvements that increase responsiveness and reduce friction.</li></ul><div><p><b>
Knowledge, Skills, and Abilities</b></p></div><p>
The ideal candidate has a bachelor's degree and a minimum of 5 years of experience supporting a senior business leader in an executive assistant, executive administrative, business partner, or similar role. MBA Preferred but not required. In addition, this position requires:</p><ul><li>
Exceptional discretion, judgment, and professionalism in handling sensitive and confidential matters.</li><li>
Strong calendar management, prioritization, and follow-through skills in a fast-paced environment.</li><li>
Excellent written and verbal communication skills, including the ability to prepare polished executive materials, leveraging AI appropriately.</li><li>
Demonstrated ability to anticipate needs, solve problems independently, and exercise sound judgment with limited direction.</li><li>
Strong organizational skills and the ability to manage multiple priorities simultaneously with accuracy and urgency.</li><li>
Proven ability to build productive relationships across the organization.</li><li>
Comfort working across both strategic and administrative work, shifting easily between detailed execution and big-picture support.</li><li>
High proficiency with Microsoft Office, virtual meeting platforms, and collaboration/project management tools.</li><li>
Confidence using spreadsheets, presentation tools, dashboards, and AI-enabled productivity tools to synthesize information and improve workflows.</li><li>
Comfortable working autonomously in a highly collaborative environment.</li><li>
Moderate flexibility outside standard hours.</li></ul><p></p><div>
MedVet offers competitive compensation and full benefits package, including paid time off, health insurance, dental, vision, and 401K.</div><div>
</div><div>
Come as you are. MedVet is an equal opportunity employer. We are also a drug-free organization; therefore, employment with MedVet is dependent upon the passing of a drug screen and background check.</div><div>
</div><div><i>
MedVet does not accept unsolicited resumes from third-party recruiters.</i></div></div><p></p>

Senior Executive Administrative Specialist / CEO Chief of Staff (Hybrid in Columbus, OH)

San Diego Zoo

<p></p><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2>
</div><div>Posted Wednesday, July 8, 2026 at 5:00 AM | Expires Thursday, July 16, 2026 at 4:59 AM
</div><div><div><div><div><div>San Diego Zoo Wildlife Alliance is an international, nonprofit conservation organization with two front doors: the San Diego Zoo and the San Diego Zoo Safari Park. We integrate wildlife health and care, science, and education to develop sustainable conservation solutions.</div><br>
</div></div><div></div><div><div><div><b>HOW YOU WILL IMPACT OUR MISSION</b>
<br>
The Senior Executive Assistant provides high level administrative support to the CEO and COO, ensuring seamless executive operations. This role requires a high degree of independent judgment, discretion, and decision-making in handling executive communications, project management, and workflow coordination. This position reports to the Chief of Staff.
<br>
<br>
<b>WHAT YOU WILL DO</b></div>
<ul><li>Provide direct administrative support to the CEO and COO, including managing complex calendars, coordinating appointments, and serving as a liaison with the executive team, team leaders, and external VIPs on scheduling and administrative matters.</li>
<li>Anticipate needs and ensure the CEO/COO are well informed of upcoming commitments and responsibilities by gathering, drafting, and proofreading meeting details, agendas, correspondence, and reports, and recording accurate meeting notes when needed.</li>
<li>Provide comprehensive administrative support to the executive office, including research, project coordination, reservations, and managing ad hoc requests.</li>
<li>Prepare expense reports for executive office staff and assist in tracking shipments and materials to and from the executive office.</li>
<li>Serve as the primary greeter for headquarters and executive offices, supporting the executive office while maintaining the utmost discretion and confidentiality.</li>
<li>Independently plan, coordinate, and execute high-level meetings, engagements, and special events involving executive leadership and external stakeholders.</li>
<li>Prepare and support materials for executive meetings and engagements, including developing presentations, briefing materials, executive summaries, and speeches.</li>
<li>Operate, support, and train others on conference room A/V equipment in the building, and assist with meeting setup as needed.</li>
<li>Support preparation and coordination of Board of Trustees materials and presentations, including assisting with the creation and organization of board-level content.</li>
<li>Ensure proper record keeping, organizational systems, and policy compliance for executive documents, expenses, and agreements.</li>
<li>Continuously evaluate and improve executive office procedures and coordinate office logistics, including safety coordination, office supply management, and other operational needs, to ensure efficiency and the smooth functioning of the executive office.</li>
<li>Assist with planning and coordination of executive office travel, including building itineraries, coordinating schedules, and booking flights, hotels, and rental cars.</li><br>
</ul><div><br>
<b>WHAT WE ARE LOOKING FOR<br>
</b><br>
</div><div>This is a temporary position for up to 6 months.<br>
</div><div><br>
<b>JOB EXPERIENCE
</b></div><ul><li>Minimum 5 years of experience providing executive-level or equivalent support, with experience in decision-making, project management, and customer service required.</li>
Exceptional travel arrangement experience with proven success working across multiple time zones required.<br>
<li>
<br>
<br>
</li></ul><div><b>EDUCATION AND CERTIFICATIONS</b></div>
Bachelor's degree in related field preferred.<br>
<ul><li>
<br>
<br>
</li></ul><div><b>SKILLS AND KNOWLEDGE</b></div>
<ul><li>Proven experience in managing and overseeing critical executive functions.</li>
<li>Ability to handle sensitive and confidential information with the highest level of professionalism and integrity.</li>
<li>Exceptional verbal and written communication skills, with the ability to interact with executives, board members, and high-profile stakeholders.</li>
<li>Ability to analyze situations, anticipate challenges, and independently develop solutions that align with executive priorities.</li>
<li>Advanced proficiency in Microsoft Office Suite, project management tools, and executive-level reporting software.</li>
<li>Positive attitude and energy, team-oriented, and a deep desire to learn are essential to success.</li>
<li>Demonstrated ability to manage complex situations with a high level of tact and diplomacy.</li>
<li>Must have superior organizational and time management skills with the ability to multitask and prioritize effectively.</li>
</ul></div></div><div><div><div><b>SOME OF THE REWARDS YOU WILL ENJOY AS A TEAM MEMBER</b></div>
<ul><li>Free admission to the San Diego Zoo and the San Diego Zoo Safari Park
</li><li>Family Passes
</li><li>Complimentary Tickets</li>
<li>Free Parking at the San Diego Zoo &amp; San Diego Zoo Safari Park</li>
<li>Local and In-House Discounts
</li><li>Employee Assistance Program
</li>Wellness Program<br>
<li>
<br>
</li></ul><div><b>IMPORTANT DETAILS
</b></div><ul><li>Location: San Diego, CA</li>
<li>Position Type: Temporary Salaried Full-Time Exempt Position - 6 months</li>
Salary Range: $99,482 to $111,917<br>
<li>
<br>
</li></ul><div><b>About The Salary Ranges</b></div>
<div>The posted salary range represents the full compensation potential for this role over time. Initial hiring offers are typically made within the lower to mid portion of the range and are based on a combination of relevant experience, skills, qualifications, internal equity, and organizational considerations. Placement near the top of the range is generally reserved for individuals who demonstrate sustained performance, growth, and expanded responsibilities in the role over time.<br>
<br>
</div><div><b>Fraudulent Recruiting</b>
<br>
Beware of fraudulent recruiting. Legitimate San Diego Zoo Wildlife Alliance contacts will use an @sdzwa.org email address. We do not request money, checks, equipment orders, or sensitive personal data during the recruitment process. San Diego Zoo Wildlife Alliance only conducts interviews via phone, Zoom, Teams or in-person.
</div><div>If you have been asked for any of the above, or believe you have been contacted by someone posing as a San Diego Zoo Wildlife Alliance employee, please e-mail sdzwacareers@sdzwa.org. If you feel that you have been the victim of fraud, please contact your financial institution(s) immediately.<br>
<br>
</div><div>At San Diego Zoo Wildlife Alliance, we celebrate our differences and foster a culture of belonging. Diversity strengthens our employees, enriches our guests&rsquo; experiences, deepens our connection to our community, and supports the wildlife we serve.</div><br>
<div></div><div>All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.</div>
<div>If you require a reasonable accommodation to complete an application, please email your request to sdzwacareers@sdzwa.org and provide the job title and location to which you are applying.</div>
<div>As a Federal Contractor, San Diego Zoo Wildlife Alliance is required to participate in the E-Verify Program to confirm eligibility to work in the United States. We are not offering sponsorship for this position at this time.</div>
<div>San Diego Zoo Wildlife Alliance is a drug free workplace.<br>
</div></div></div></div></div><div></div><div><div><div><div><div><div>
</div></div></div></div></div></div><div></div><div><div><div><div><div>2920 Zoo Dr, San Diego, CA 92101, USA</div></div></div></div></div></div>

Senior Executive Assistant - Temporary - San Diego Zoo Wildlife Alliance

Lake Region Healthcare

<div><p>The Executive Coordinator provides strategic executive, administrative, and development support to Lake Region Healthcare&rsquo;s CEO. The Executive Coordinator plays an extremely important role within the executive function, ensuring efficient and effective operations for our lead executive. The incumbent must be highly proactive and be able to effectively manage and exercise initiative in resolving situations that do not require the CEO&rsquo;s attention. He/she must have excellent decision-making skills and a keen sense of priorities in managing requests for the CEO&rsquo;s time, as well as assisting with time management for the CEO. The position is a visible extension of the lead executive and must demonstrate a commitment to the organizational philosophy of operating within a person-centered care environment.
</p><p>The position serves as a strategic partner to the CEO, anticipating needs, aligning priorities, and enabling execution of organizational strategies. The Executive Coordinator is an informal leader within the organization which models professionalism, responsiveness, and accountability to drive follow-through on executive directives.
</p><p>Strong interpersonal and communication skills are essential for this position. The position functions as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, and will organize and coordinate executive outreach and external relations efforts and oversee special projects. The Executive Coordinator has contact with trustees, employees, medical and clinical staff, volunteers, patients, community leaders, and personnel. The incumbent has access to sensitive, confidential information and must be able to maintain those confidences and act with discretion. The Executive Coordinator must be flexible in rearranging his/her schedule as priorities necessitate. The incumbent establishes the work procedures and priorities within imposed deadlines.<br>
</p><p>Duties include but are not limited to:</p><ul><li>
Manage and optimize the CEO&rsquo;s calendar, priorities, travel, and daily activities to ensure strategic and effective use of executive time.</li><li>
Serve as a key liaison between the CEO, Board of Trustees, executive leadership, community partners, healthcare organizations, and other internal and external stakeholders.</li><li>
Coordinate Board and executive committee meetings, including agenda development, meeting logistics, documentation, minutes, and maintenance of confidential records.</li><li>
Prepare and oversee executive communications, reports, presentations, correspondence, and other materials while ensuring alignment with organizational goals and messaging.</li><li>
Provide high-level administrative and operational support to the CEO by anticipating needs, resolving issues independently, improving administrative processes, and facilitating effective decision-making and organizational coordination.</li></ul><p>
</p><p><b>Hours/Shifts</b><br>
80 hours biweekly, day shifts, Monday to Friday.</p><p>
</p><p><b>Compensation</b><br>
Hourly wage range of $32.69-$41.85. Please note that final compensation will be determined based on experience, qualifications and internal equity considerations.</p><p>
</p><p><b>Benefit Offerings</b><br>
Lake Region Healthcare is pleased to offer a comprehensive benefit program designed to meet your unique needs. This includes medical and dental coverage; HSA, FSA and 401k plans; EAP, life and disability coverage; voluntary accident, critical illness and hospital indemnity coverage; pet insurance, ID theft protection and legal services. For eligible new employees, the effective date of coverage for most plans is the first of the month, following a 30-day waiting period.<br>
</p><p><b>EEOC</b><br>
Lake Region Healthcare provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.</p><p>
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.</p><p>
Requirements are representative of minimum levels of knowledge, skills, and/or abilities.</p><ul><li>
Outstanding customer service skills.</li><li>
Superior organizational skills and attention to detail.</li><li>
Excellent communication skills both verbally and written.</li><li>
A strong level of confidence, and comfort working in a fast-paced environment with a high level of professionalism.</li><li>
A bachelor's degree in business, communications, non-profit administration, human services, healthcare or a related field or equivalent professional/administrative experience.</li><li>
Notary Public Commissioned or ability to obtain upon hire.</li><li>
Strong critical thinking skills with the ability to conduct research, analyze, and present data in a succinct and well-written manner.</li><li>
Ability to work independently and with professional discretion.</li><li>
Proficiency in Windows, including MS Word, EXCEL and PowerPoint.</li><li>
Must be able to attend the work site per schedule.</li><li>
Successful completion of the pre-employment background study and health screening process required.</li></ul><p>
</p><p><b>Preferred Qualifications</b></p><ul><li>
A master&rsquo;s degree in business, communications, healthcare administration or related field.</li><li>
Previous administrative experience.</li><li>
Experience working in healthcare.</li></ul></div>

Executive Coordinator (Executive Assistant to the CEO)

<div><div><div><div>United States - Utah</div>
</div><div><div>Business management, administration and support
</div></div><div><div>Global Wealth Management
</div></div><div><p><b>Job Reference #</b></p>
<div>338403BR</div>
</div><div><p><b>City</b></p>
<div>Salt Lake City</div>
</div><div><p><b>Job Type</b></p>
<div>Full Time
</div></div><div><p><b>Your role</b></p>
<div>The Executive Assistant &amp; Office Coordinator is critical to ensuring the effective coordination of executive priorities and day-to-day office operations. The position requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, executive-facing environment.<br>
<br>
This is an in-office role based in the Salt Lake City headquarters and requires regular on-site presence to support business and leadership needs.<br>
<br>
Key Responsibilities:<br>
<br>
Office Operations &amp; Coordination<br>
<ul><li>Serve as a key operational contact for the UBS Bank USA Salt Lake City headquarters office.</li><li>Coordinate office operations, including visitor management, seating arrangements, executive meeting logistics, and general administrative support.</li><li>Partner with Facilities, Security, and the Salt Lake City management team to ensure smooth and efficient office operations.</li><li>Support broader office management activities, including oversight of supplies, equipment, and workspace organization.</li></ul><br>
Executive &amp; Governance Support<br>
<ul><li>Provide administrative support to the Head of Governance, including calendar management, meeting preparation, and coordination of priorities.</li><li>Coordinate management committee and governance-related meetings, including scheduling, attendee tracking, materials preparation, and logistics, as needed.</li></ul><br>
Meetings, Events &amp; Executive Engagement<br>
<ul><li>Assist in planning and coordinating onsite leadership meetings, town halls, and executive visits.</li><li>Provide on-site support for the visiting senior executives (CEO, President), ensuring a seamless experience during visits to Salt Lake City.</li></ul><br>
Administrative &amp; Operational Support<br>
<ul><li>Manage procurement requests, including approval and coordination of office supplies and equipment purchasing.</li><li>Coordinate travel arrangements and expense reporting for the Head of Governance.</li><li>Maintain and administer filing systems (electronic and manual), ensuring accuracy, accessibility, and compliance with organizational policies.</li><li>Handle incoming communications, including calls and mail, with professionalism and discretion.</li></ul>
Perform and coordinate routine and specialized administrative tasks as needed to support business priorities</div>
</div><div><p><b>Your team</b></p>
<div>The Executive Assistant &amp; Office Coordinator provides high-level administrative and operational support to the Head of Governance for UBS Bank USA, within the Office of the President. This is an in-office role based in the Salt Lake City headquarters and requires regular on-site presence to support business and leadership needs.</div>
</div><div><p><b>Your expertise</b></p>
<ul><li>Bachelor&rsquo;s degree preferred.</li><li>Ideally 5+ years of administrative or executive support experience, preferably in a financial services or corporate environment.</li><li>Advanced proficiency in Microsoft Office Suite, with strong PowerPoint skills required.</li><li>Exceptional organizational and time management skills, with strong attention to detail.</li><li>Proven ability to manage multiple priorities, work under pressure, and meet deadlines.</li><li>Strong problem-solving skills with the ability to proactively identify issues and implement solutions.</li><li>Demonstrated initiative and ability to work independently with minimal supervision.</li><li>High level of discretion, professionalism, and sound judgment in handling confidential information.</li><li>Excellent interpersonal and communication skills, with a collaborative and positive team-oriented mindset.</li></ul>
</div><div><p><b>About us</b></p>
<div>UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, Switzerland, UBS is present in more than 50 markets around the globe.<br>
We know that great work is never done alone. That&rsquo;s why we place collaboration at the heart of everything we do. Because together, we&rsquo;re more than ourselves. Want to find out more? Visit ubs.com/careers.</div>
</div><div><p><b>How we hire</b></p>
<div>We may request you to complete one or more assessments during the application process. Learn more</div>
</div><div><p><b>Join us</b></p>
<div>At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We&rsquo;re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That&rsquo;s why collaboration is at the heart of everything we do. Because together, we&rsquo;re more than ourselves.<br>
We&rsquo;re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.</div>
</div><div><p><b>Disclaimer / Policy statements</b></p>
<div>UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.</div></div></div></div><div></div>

Executive Assistant & Office Coordinator

RIDGLEA COUNTRY CLUB

<div><p><b>Job Summary:</b></p><p>
The Executive Assistant serves as a highly trusted administrative, governance, and operational support partner to the General Manager/COO, helping ensure the smooth flow of executive operations, internal coordination, and member-facing service delivery at Ridglea Country Club.</p><p></p><p><br>
This position provides executive-level administrative support, coordinates Board and committee governance processes, manages leadership meetings and internal schedules. The Executive Assistant serves as a key liaison between leadership, committees, and internal departments, requiring exceptional discretion, professionalism, organizational strength, and the ability to balance executive support responsibilities with operational leadership in a fast-paced private club environment.</p><p></p><p><b><br>
Essential Duties and Responsibilities:</b></p><p></p><p><i><br>
Executive Administration</i></p><ul><li>
Provides direct administrative support to the General Manager / COO and executive leadership team.</li><li>
Manages executive calendars, scheduling, appointments, internal deadlines, and meeting coordination.</li><li>
Prepares correspondence, presentations, reports, and executive communications.</li><li>
Maintains organized records, files, and confidential administrative documentation.</li></ul><p></p><p><i><br>
Governance &amp; Board Support</i></p><ul><li>
Provides administrative support to the Board of Directors, Committees, and Ridglea Country Club Charitable Foundation.</li><li>
Coordinates meeting logistics including scheduling, room setup, materials preparation, and distribution.</li><li>
Prepares agendas, supporting documentation, and meeting packets.</li><li>
Records and distributes minutes and follow-up action items.</li><li>
Maintains governance records, committee rosters, and archival documentation.</li><li>
Attend all committee meetings and oversee video conferencing.</li></ul><p><i><br>
 Internal Coordination &amp; Leadership Support</i></p><ul><li>
Coordinates leadership meetings, department meetings, retreats, and internal planning sessions.</li><li>
Manages internal calendars for operational deadlines, governance milestones, and leadership priorities.</li><li>
Tracks assignments, follow-up items, and strategic initiatives to ensure accountability.</li><li>
Serves as a liaison between leadership, committees, and internal departments.</li></ul><p><b><i><br>
 </i></b><i>Professional Standards</i></p><ul><li>
Maintains knowledge of RCC Bylaws, House Rules, and policies, supporting their consistent application.</li><li>
Adheres to all operational standards, procedures, and service expectations.</li><li>
Participates in professional development opportunities relevant to executive administration, hospitality leadership, governance, and organizational effectiveness.</li><li>
Performs additional duties and special projects as assigned.</li></ul><p></p><p><b><br>
Qualifications / Requirements</b></p><ul><li>
Advanced proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and other business productivity tools.</li><li>
Highly organized and detail-oriented, with exceptional administrative, time management, and follow-through skills.</li><li>
Demonstrated ability to manage competing priorities, shifting deadlines, executive support responsibilities, and operational demands with accuracy and discretion.</li><li>
Strong written and verbal communication skills, with the ability to prepare professional correspondence, agendas, reports, and meeting documentation.</li><li>
Sound judgment, discretion, and emotional intelligence in handling confidential information, governance matters, and sensitive leadership communications.</li><li>
Proven ability to coordinate complex schedules, meetings, calendars, and organizational priorities.</li><li>
Strong interpersonal and relationship-management skills, with the professionalism to interact confidently with Board members, committee leadership, members, and senior staff.</li><li>
Ability to anticipate needs, think proactively, and maintain organizational flow in a fast-paced executive environment.</li><li>
Flexibility to work occasional evenings or weekends to support Board meetings, committee meetings, and special Club events.</li></ul><p></p><p><b><br>
Education / Training / Experience</b></p><ul><li>
Bachelor&rsquo;s degree in Business Administration, Hospitality Management, Communications, or related field preferred; equivalent professional experience will be considered.</li><li>
Minimum of 5 years of progressive administrative, executive support, hospitality leadership, or member-facing operational experience, preferably in a private club or service-driven environment.</li><li>
Prior experience supporting senior leadership, governance processes, or Board/committee administration strongly preferred.</li><li>
Supervisory or team leadership experience preferred.</li></ul><p></p><p><b><br>
BENEFITS:</b></p><p>
Ridglea Country Club offers a competitive salary and a comprehensive benefits package including:</p><ul><li>
Medical, dental, and vision insurance</li><li>
401(k) retirement plan</li><li>
HRA Reimbursement</li><li>
Life insurance</li><li>
Short- term &amp; Long-term disability</li><li>
Paid time off</li><li>
Employee meals</li><li>
Pro Shop discounts</li><li>
And more!</li></ul><p><b>
Equal Opportunity Employer</b></p></div>

Executive Assistant

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