executive support specialist

GigaBrands

<div>
 
 About GigaBrands
 
 
 
 GigaBrands is a fast-growing global eCommerce growth partner helping brands scale profitably across marketplaces, with deep expertise in Amazon operations, advertising, brand management, and performance optimization. The team operates in a high-performance, entrepreneurial environment focused on ownership, accountability, and measurable impact.
 
 
 
 About The Role
 
 
 
 GigaBrands is hiring an
 
 Executive Assistant on behalf of a client
 
 to support executive leadership in managing operations, communications, and strategic initiatives. This role requires a highly organized, proactive professional capable of handling confidential matters while managing multiple priorities in a fast-paced corporate environment.
 
 
 The ideal candidate thrives under pressure, anticipates needs before they arise, and can independently manage projects and executive coordination with minimal supervision.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Serve as liaison between the CEO and management team
 </li>
 <li>
 Support implementation and coordination of special projects and executive initiatives
 </li>
 <li>
 Facilitate meetings, corporate events, and executive engagements
 </li>
 <li>
 Manage executive calendar, scheduling, and travel logistics
 </li>
 <li>
 Manage and prioritize executive email communications
 </li>
 <li>
 Prepare and coordinate presentations, reports, and executive communications
 </li>
 <li>
 Drive internal and external communication coordination when required
 </li>
 <li>
 Perform clerical and executive administrative duties
 </li>
 <li>
 Handle confidential information with professional discretion
 </li>
 <li>
 Execute additional assignments and tasks delegated by the CEO
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Valid passport and willingness to travel when required
 </li>
 <li>
 Reliable, goal-oriented, and committed professional
 </li>
 <li>
 Self-motivated with the ability to thrive in fast-paced corporate environments
 </li>
 <li>
 Quick learner eager to take on new responsibilities
 </li>
 <li>
 Strong organizational and project management skills
 </li>
 <li>
 Exceptional problem-solving capabilities
 </li>
 <li>
 Impeccable multitasking and prioritization skills
 </li>
 <li>
 Excellent time management and attention to detail
 </li>
 <li>
 Professional, friendly, and confident demeanor
 </li>
 <li>
 Exceptional interpersonal and communication skills
 </li>
 <li>
 High degree of trustworthiness and dependability
 </li>
 <li>
 Ability to handle complex situations and provide creative solutions
 </li>
 <li>
 Pride in delivering high-quality work and continuous improvement
 </li>
 <li>
 Strong ownership mentality with a proactive, "can-do" attitude
 </li>
 <li>
 Professional discretion and confidentiality required
 
 
 </li>
 </ul>
 
 Skills &amp; Technical Requirements
 
 
 
 <ul>
 <li>
 Fluency in English (spoken and written) is mandatory
 </li>
 <li>
 Portuguese language proficiency is highly preferred
 </li>
 <li>
 Strong command of Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Forms, Slides)
 </li>
 <li>
 Familiarity with productivity and project management tools
 </li>
 <li>
 Experience supporting remote or virtual teams is an advantage
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 
 Benefits &amp; Working Conditions
 
 
 
 <ul>
 <li>
 Full-time employment (40 hours per week)
 </li>
 <li>
 Competitive salary package
 </li>
 <li>
 Opportunity to work directly with executive leadership
 </li>
 <li>
 Exposure to international operations and travel opportunities
 </li>
 <li>
 High-growth, performance-driven work environment
 </li>
 </ul>
</div>

Executive Assistant/ Personal Assistant - KS001

<div>
 
 About GigaBrands
 
 
 
 GigaBrands is an innovative eCommerce solutions provider, dedicated to helping brands succeed across various digital marketplaces, particularly through optimized Amazon strategies. With a focus on empowering businesses through expert guidance and robust operational support, our team thrives in a dynamic environment that rewards ambition and creativity.
 
 
 
 About The Role
 
 
 
 We are seeking a dedicated
 
 Executive Assistant
 
 to join our team and support our executive leadership. The ideal candidate is driven, highly organized, and excels in multitasking while maintaining exceptional attention to detail. This role involves providing critical administrative support and managing various executive functions to enhance operational efficiency and ensure smooth communications.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Act as a point of contact between executives and internal/external stakeholders
 </li>
 <li>
 Coordinate executive meetings, travel arrangements, and schedules
 </li>
 <li>
 Assist in the preparation of meeting agendas, materials, and minutes
 </li>
 <li>
 Manage and prioritize executive communications, including emails and calls
 </li>
 <li>
 Support the execution of special projects and initiatives
 </li>
 <li>
 Maintain confidentiality and exercise discretion in handling sensitive information
 </li>
 <li>
 Perform additional administrative tasks as required to support executive leadership
 
 
 </li>
 </ul>
 
 Why Join Us?
 
 
 
 At GigaBrands, we believe in fostering a collaborative and empowering work culture where every team member is encouraged to grow and contribute to our mission. Join us and play a key role in shaping the future of eCommerce success!
 
 
 
 Requirements
 
 
 
 <ul>
 <li>
 Proven experience in an administrative support role, preferably in an executive setting
 </li>
 <li>
 Exceptional organizational skills with the ability to handle multiple priorities
 </li>
 <li>
 Strong communication skills, both verbal and written
 </li>
 <li>
 Ability to operate with discretion and maintain confidentiality
 </li>
 <li>
 Proficient in technology, including Google Workspace and other project management software
 </li>
 <li>
 Self-motivated and able to work independently in a fast-paced environment
 </li>
 <li>
 Demonstrates problem-solving capabilities and a proactive approach to tasks
 </li>
 <li>
 Professional demeanor with a focus on collaboration and teamwork
 </li>
 <li>
 Fluency in English is required; knowledge of other languages is a plus
 
 
 </li>
 </ul>
 
 Expectations:
 
 
 
 <ul>
 <li>
 Full-time commitment (40 hours/week)
 </li>
 <li>
 Ability to adapt to changing priorities and work schedules
 </li>
 <li>
 Willingness to engage in continued professional development and growth opportunities
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 
 Benefits &amp; Working Conditions
 
 
 
 <ul>
 <li>
 Full-time employment (40 hours per week)
 </li>
 <li>
 Competitive salary package
 </li>
 <li>
 Opportunity to work directly with executive leadership
 </li>
 <li>
 Exposure to international operations and travel opportunities
 </li>
 <li>
 High-growth, performance-driven work environment
 </li>
 </ul>
</div>

Executive Assistant

Sunlight Group

Job description:We are looking for a detail-oriented paralegal expertise with executive support, requiring strong analytical skills, legal drafting experience, and organizational capabilityKey ResponsibilitiesLegal &amp; Compliance Support<ul><li>Assist in reviewing, drafting, and vetting agreements, contracts, MoUs, and legal documents relating to real estate projects, joint ventures, leases, and vendor contracts.</li><li>Conduct legal research on property law, land acquisition, corporate governance, and compliance frameworks.</li><li>Maintain and update compliance trackers across statutory, regulatory, and contractual obligations.</li><li>Liaise with external counsel and regulatory authorities for ongoing litigations, notices, and due diligence.</li><li>Prepare legal notes, and briefing papers for the Director&rsquo;s decision-making.</li></ul>Skill<ul><li>Provide high-level executive support including calendar management, meeting coordination, and correspondence handling.</li><li>Prepare presentations, reports, and board papers on legal and compliance matters.</li><li>Track ongoing legal cases, compliance matters, and regulatory changes, ensuring timely escalation and closure.</li><li>Coordinate with internal departments (Sales, Finance, Projects, HR) for legal and compliance inputs.</li><li>Manage confidential information with discretion and integrity.</li><li>Added advantage previous work experience in real-estate firm</li></ul>Intrested candidate share your resume to this watsup no 7305951576 About uswww.sunlightgroup.coJob Type: Full-timePay: ₹18,000.00 - ₹25,000.00 per monthBenefits:<ul><li>Cell phone reimbursement</li><li>Health insurance</li></ul>Work Location: In person

Paralegal Assistant/Legal Assistant

Savvital

<div>
 
 
 ABOUT THE COMPANY
 
 
 
 Savvital is a forward-thinking organization that provides diversified services to small and medium-sized businesses in the international market to enable them to build their future while benefiting from our customized solutions. Our team of educated experts are motivated individuals excited to handle tasks that add real capacity to a client&rsquo;s workday.
 
 
 Our mission is to provide affordable solutions to growing companies through strategic task delegation. We envision creating an ecosystem that resonates with the human touch every business needs.
 
 
 
 
 
 
 ABOUT THE ROLE
 
 
 
 As an
 
 Executive Assistant / Project Coordinator
 
 , you will provide high-level executive and operational support to the CEO, COO, and CFO of one of Savvital&rsquo;s US-based clients. This is a strategic, high-visibility role requiring a proactive, resourceful, and highly organized professional who can operate as a trusted right hand to leadership.
 
 
 You will manage executive priorities, coordinate cross-functional projects, and ensure seamless communication across stakeholders. The ideal candidate is ambitious, tech-savvy, confident, creative, and exceptionally articulate, with the ability to anticipate needs and execute with precision in a fast-paced virtual environment.
 
 
 
 
 
 
 WHAT YOU&rsquo;LL BE DOING
 
 
 
 
 Executive Leadership Support
 
 
 <ul>
 <li>
 Manage complex executive calendars, scheduling, and meeting coordination across multiple time zones.
 </li>
 <li>
 Anticipate leadership needs and proactively resolve scheduling conflicts or competing priorities.
 </li>
 <li>
 Prepare executive briefing materials, reports, presentations, and strategic communications.
 </li>
 <li>
 Handle high-level email correspondence and professional phone communication on behalf of leadership.
 </li>
 <li>
 Maintain discretion and confidentiality when handling sensitive information.
 </li>
 </ul>
 
 
 Project Coordination &amp; Execution
 
 
 <ul>
 <li>
 Support cross-functional initiatives from planning through execution.
 </li>
 <li>
 Track deliverables, timelines, and follow-ups to ensure accountability and progress.
 </li>
 <li>
 Prepare meeting agendas, document notes, and manage action items to ensure alignment.
 </li>
 <li>
 Identify process improvement opportunities and present structured recommendations to leadership.
 </li>
 <li>
 Assist in developing systems that improve operational efficiency and clarity.
 </li>
 </ul>
 
 
 
 
 
 Communication &amp; Stakeholder Engagement
 
 
 <ul>
 <li>
 Draft high-quality internal and external communications; strong creative writing skills are required.
 </li>
 <li>
 Assist with presentations, webinars, and executive-facing materials.
 </li>
 <li>
 Provide exceptional stakeholder communication and customer service.
 </li>
 <li>
 Represent executive leadership professionally in all written and verbal interactions.
 </li>
 </ul>
 
 
 
 
 
 WHAT WE&rsquo;RE LOOKING FOR
 
 
 <ul>
 <li>
 3+ years of experience in executive support, project coordination, or similar high-level administrative roles (experience supporting C-suite preferred).
 </li>
 <li>
 Highly proactive with strong initiative and forward-thinking mindset.
 </li>
 <li>
 Confident, polished, and articulate communicator with exceptional written and verbal skills.
 </li>
 <li>
 Strong multitasking and organizational abilities, with the capacity to manage multiple priorities simultaneously.
 </li>
 <li>
 Tech-savvy and comfortable working in digital, remote collaboration environments.
 </li>
 <li>
 Professional, discreet, and experienced in handling confidential information.
 </li>
 <li>
 Strong presentation coordination and webinar support experience.
 </li>
 <li>
 Strategic thinker with high emotional intelligence and a solution-oriented mindset.
 </li>
 <li>
 Detail-oriented with strong big-picture awareness.
 </li>
 <li>
 Strong customer service orientation and stakeholder management skills.
 </li>
 <li>
 Proficient with MS 365.
 </li>
 <li>
 ClickUp is a huge plus.
 </li>
 </ul>
 
 
 
 
 
 COMPENSATION &amp; BENEFITS
 
 
 <ul>
 <li>
 Market-competitive base salary.
 </li>
 <li>
 Performance-based incentives.
 </li>
 <li>
 Allowances for internet, electricity, and wellbeing.
 </li>
 <li>
 Medical insurance coverage.
 </li>
 <li>
 Annual bonuses and increments.
 </li>
 <li>
 Company-wide success bonuses.
 </li>
 </ul>
 
 
 
 
 
 &ldquo;Our motto from our inception has been to put our employees first! We value the uniqueness and experience each individual brings to the organization.&rdquo;
 
 
 
 
 
 
 
 You can send your CVs to recruitment@savvital.us.
 
 
 
 
</div>

Executive Assistant - Project Coordinator

WEbook.com

<div>Do you want to love what you do at work? Do you want to make a difference, an impact, transform peoples lives? Do you want to work with a team that believes in disrupting the normal, boring, and average?
If yes, then this is the job you're looking for,webook.com is Saudi's #1 event ticketing and experience booking platforms in terms of technology, features, agility, revenue serving some of the largest mega events in the Kingdom surpassing over 2 billion sales.
Role Overview :
We are seeking a highly organized, proactive, and discreet Senior Executive Secretary to provide high-level administrative support to the Chief Executive Officer (CEO). This role is critical in enabling the CEO to focus on strategic priorities by managing the flow of information, optimizing time, and acting as a trusted liaison between the CEO and internal/external stakeholders.
As a key partner to the CEO, the ideal candidate will bring strong executive presence, exceptional judgment, and the ability to thrive in a fast-paced, high-growth environment that is transitioning toward international scale and more structured corporate governance.
Key Responsibilities
Executive Support<ul>
<li>
Manage and prioritize the CEO&rsquo;s complex calendar, including meetings, travel, and key deadlines.</li>
<li>Screen and respond to incoming communications, ensuring timely follow-ups and appropriate delegation.</li>
<li>Prepare agendas, briefing materials, and minutes for executive meetings and board interactions.</li>
<li>Coordinate travel arrangements, expense reporting, and logistical support for international engagements.</li>
</ul>
Stakeholder Management<ul>
<li>
Serve as a liaison between the CEO and senior leadership team, board members, investors, clients, and partners.</li>
<li>Maintain confidentiality and handle sensitive information with integrity and professionalism.</li>
<li>Draft high-quality correspondence, presentations, and internal communications on behalf of the CEO.</li>
</ul>
Operational Efficiency<ul>
<li>
Anticipate needs and proactively manage the CEO&rsquo;s priorities and workflow.</li>
<li>Drive accountability by following up on action items, ensuring alignment across stakeholders.</li>
<li>Support project management for executive-level initiatives as needed.</li>
</ul>
Governance and Compliance<ul>
<li>
Assist in preparing board materials, maintaining corporate records, and ensuring alignment with governance practices.</li>
<li>Coordinate with Legal, Finance, and HR on executive-level documentation and scheduling.</li>
</ul>
Requirements<ul>
<li>
Proven experience (5+ years) supporting C-level executives, preferably in a tech or high-growth company.</li>
<li>Exceptional organizational and time management skills; able to multitask and prioritize under pressure.</li>
<li>Strong written and verbal communication skills with attention to detail.</li>
<li>High level of discretion, professionalism, and emotional intelligence.</li>
<li>Tech-savvy; proficient in Microsoft 365, Google Workspace, and productivity tools (e.g., Slack, Notion, Zoom).</li>
<li>Familiarity with corporate governance, board processes, and investor communications is a strong plus.</li>
<li>Bachelor&rsquo;s degree preferred; equivalent work experience considered.</li></ul></div>

Senior Executive Secretary

Travel + Leisure Co.

<div>We Put the World on Vacation
Travel + Leisure Co. is the world&rsquo;s leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide.
Join Travel + Leisure Co. and help us bring holiday dreams to life by supporting our Senior Vice President of Resort Operations. 
We&rsquo;re looking for someone who&rsquo;s proactive, trustworthy, and naturally organised the kind of person who stays one step ahead and keeps things running smoothly. In this role, you&rsquo;ll manage day-to-day priorities, communications, and logistics at an executive level with confidence and discretion. 
You&rsquo;ll work closely with our Administrative Assistant in Bundall, Queensland, and collaborate with the wider EA team to make sure everything is coordinated seamlessly and our executive support is second to none. 
How You'll Shine
<ul><li>Act as the primary liaison and gatekeeper for the Senior Vice President of Resort Operations</li>
<li>
Manage email inbox, complex calendar, and global travel logistics</li>
<li>
Draft, proofread, and format executive-level documents and communications</li>
<li>
Coordinate meetings, agendas, minutes, and follow-up actions</li>
<li>
Organise bi-annual Executive Offsites and company events</li>
<li>
Handle expense reports, approvals, and board communications</li>
<li>
Support VIP travel, guest logistics, and internal/external liaison</li>
<li>
Maintain organisational charts, passwords, and system access records</li>
<li>
Coordinate YPO-related communications and meetings</li>
<li>
Provide flexible support outside standard hours when required</li> 
</ul>
What You&rsquo;ll Bring<ul>
<li>
Proven experience supporting senior executives (C-suite or SVP level)</li>
<li>
Ability to manage sensitive, confidential matters with professionalism</li>
<li>
Strong time management, multitasking, and prioritisation skills</li>
<li>
Advanced MS Office skills; shorthand and minute-taking are essential</li>
<li>
Excellent interpersonal, written, and verbal communication skills</li>
<li>
A team player with a customer-first mindset and a strong work ethic</li>
<li>
Willingness to travel occasionally for events and executive support</li>
</ul>
How You'll be Rewarded
<ul><li>Professional development funding</li>
<li>
Discounted hotel stays across Australia, Fiji, and New Zealand</li>
<li>
Great career development opportunities</li>
<li>
Birthday Leave</li>
</ul>
Where Memories Start with You
Hospitality is at the heart of all we do at Travel + Leisure Co. Here, you&rsquo;ll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another. We're always looking ahead to what&rsquo;s next and how we can strengthen our business, its neighboring communities, and the customer experience. Join our global team and build a career where memories start with you.
We are an equal opportunity employer, and all applications will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to MyCareer@travelandleisure.com, including the title and location of the position for which you are applying.</div>

<div>We Put the World on Vacation
Travel + Leisure Co. is the world&rsquo;s leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide.
Join Travel + Leisure Co. and contribute to our mission of making holiday dreams come true by providing high-level executive support to the President and Managing Director, International Operations.
This role requires a proactive, discreet, and detail-oriented professional who can confidently manage daily operations, communications, and logistics at the executive level. You&rsquo;ll collaborate closely with our Administrative Assistant in Bundall, Queensland and work alongside the broader EA team to ensure seamless coordination and executive support.
How You'll Shine
<ul><li>Act as the primary liaison and gatekeeper for the President &amp; Managing Director, International Operations.</li>
<li>
Manage email inbox, complex calendar, and global travel logistics</li>
<li>
Draft, proofread, and format executive-level documents and communications</li>
<li>
Coordinate meetings, agendas, minutes, and follow-up actions</li>
<li>
Organise bi-annual Executive Offsites and company events</li>
<li>
Handle expense reports, approvals, and board communications</li>
<li>
Support VIP travel, guest logistics, and internal/external liaison</li>
<li>
Maintain organisational charts, passwords, and system access records</li>
<li>
Coordinate YPO-related communications and meetings</li>
<li>
Provide flexible support outside standard hours when required</li> 
</ul>
What You&rsquo;ll Bring<ul>
<li>
Proven experience supporting senior executives (C-suite or SVP level)</li>
<li>
Ability to manage sensitive, confidential matters with professionalism</li>
<li>
Strong time management, multitasking, and prioritisation skills</li>
<li>
Fluency in both Arabic and English</li>
<li>
Advanced MS Office skills; shorthand and minute-taking are essential</li>
<li>
Excellent interpersonal, written, and verbal communication skills</li>
<li>
A team player with a customer-first mindset and a strong work ethic</li>
<li>
Willingness to travel occasionally for events and executive support</li>
</ul>
How You'll be Rewarded
<ul><li>Professional development funding</li>
<li>
Discounted hotel stays across Australia, Fiji, and New Zealand</li>
<li>
Great career development opportunities</li>
<li>
Birthday Leave</li>
</ul>
Where Memories Start with You
Hospitality is at the heart of all we do at Travel + Leisure Co. Here, you&rsquo;ll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another. We're always looking ahead to what&rsquo;s next and how we can strengthen our business, its neighboring communities, and the customer experience. Join our global team and build a career where memories start with you.
We are an equal opportunity employer, and all applications will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to MyCareer@travelandleisure.com, including the title and location of the position for which you are applying.</div>

Executive Assistant to President & Managing Director, International Operations

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