executive support specialist

Knase Co, Inc

<p><strong>Job Overview</strong><br />We are seeking a highly competent and proactive <strong>Remote Executive Support Specialist</strong> to provide comprehensive administrative support to senior leadership. In this role, you will manage executive calendars, coordinate meetings and travel arrangements, prepare and review business documents, and handle confidential company information with the highest level of discretion and professionalism. You will serve as a trusted administrative partner, ensuring executives remain organized, informed, and focused on strategic priorities.</p><p> </p><p>The ideal candidate is detail-oriented, possesses excellent organizational and communication skills, and thrives in a fully remote work environment. The ability to anticipate executive needs, manage multiple priorities, and maintain strict confidentiality is essential. While prior experience in executive or administrative support is valued, we welcome applicants from all experience levels who demonstrate strong administrative aptitude, professionalism, and a willingness to learn. Comprehensive training and ongoing support are provided to be successful in this role.<br /><br /><strong>Responsibilities</strong><br />* Provide high-level administrative support to the executive team, managing calendars, scheduling meetings, and coordinating complex travel arrangements.<br />* Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.<br />* Act as the primary point of contact for internal and external stakeholders, handling enquiries with professionalism and discretion.<br />* Manage confidential and sensitive information with the utmost integrity.<br />* Organise and coordinate executive meetings, company events, and conferences, including agenda preparation and minute-taking.<br />* Assist with the planning and execution of special projects as directed by the leadership team.<br />* Handle expense reporting, invoice processing, and other basic financial administration for the executive office.<br />* Anticipate the needs of the executive team and proactively address issues to ensure a seamless workflow.<br /><br /><strong>Qualifications</strong><br />* Proven experience in a senior administrative role, such as an Executive Assistant, Personal Assistant, or Office Manager.<br />* Exceptional organisational, planning, and time-management skills with a strong ability to multitask and prioritise effectively.<br />* Excellent written and verbal communication skills, with meticulous attention to detail.<br />* Full proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).<br />* Demonstrated ability to maintain confidentiality and exercise discretion.<br />* A proactive and resourceful problem-solver with the ability to work independently.<br />* Experience within a manufacturing or industrial equipment environment is desirable but not essential.<br /><br /><strong>Why You'll Love Working With Us</strong><br />Competitive salary with opportunities for career growth.<br />Comprehensive medical, dental, and vision insurance.<br />Paid time off, company holidays, and wellness benefits.<br />Paid training and ongoing professional development.<br />Supportive, collaborative team culture.<br />Modern technology and resources to help you succeed.</p><p> </p><p><strong>Equal Opportunity Employer</strong></p><p>Knase Company Incorporated is committed to fostering a diverse, equitable, and inclusive workplace. We are proud to be an Equal Opportunity Employer and make all employment decisions based on qualifications, merit, and business needs. Qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, ancestry, citizenship status, age, disability, genetic information, marital status, military or veteran status, or any other status protected by applicable federal, state, or local laws.</p>

Executive Support Specialist

HarmonyCares

<div>Overview:
<div>
HarmonyCares is a leading national value-based provider of in-home primary care services for people with complex healthcare needs. Headquartered out of Troy, Michigan, HarmonyCares operates home-based primary care practices in 14 states. HarmonyCares employs more than 200+ primary care providers to deliver patient-centered care under an integrated, team-based, physician-driven model.</div><div></div><div><b><br>
Our Mission</b> &ndash; To bring personalized, quality-based healthcare to the home of patients who have difficult accessing care.</div><div></div><div><b><br>
Our Shared Vision</b> &ndash; Every patient deserves access to quality healthcare.</div><div></div><div><b><br>
Our Values</b> &ndash; The way we care is our legacy. Every interaction counts. Go the extra mile. Empower and support each other.</div><div></div><div><b><br>
Why You Should Want to Work with Us</b></div><ul><li>
Health, Dental, Vision, Disability &amp; Life Insurance, and much more</li><li>
401K Retirement Plan (with company match)</li><li>
Tuition, Professional License and Certification Reimbursement</li><li>
Paid Time Off, Holidays and Volunteer Time</li><li>
Paid Orientation and Training</li><li>
Great Place to Work Certified</li><li>
Established in 11 states</li><li>
Largest home-based primary care practice in the US for over 28 years, making a huge impact in healthcare today!</li></ul><div></div><div><br>
More details about the benefits we offer can be found at https://careers.harmonycares.com/benefits.</div>
Responsibilities:
<div>
The Executive Operations Associate supports the CEO's office. This position will provide hands-on executive support for the entire executive leadership team while also leveraging technology, AI, and automation to help improve how the CEO&rsquo;s office operates.
<br>
This position will be proactive in anticipating the CEO&rsquo;s needs, managing competing priorities, keeping commitments, and ensuring the executive office runs efficiently as well as helping to oversee daily office operations, coordinate meetings, visitors, vendors and manage supplies needs in order to create a professional and well-organized experience for employees and executives alike.</div><div></div><div><b><br>
Essential Duties and Responsibilities</b></div><ul><li>
Manage the calendar, priorities, travel, and communications for the executive team</li><li>
Ensure the executive office runs smoothly, including meeting coordination, office needs, follow-up and executive logistics</li><li>
Prepare agendas, presentations, briefing materials, summaries, and other executive communications</li><li>
Coordinate key priorities and cross functional work, helping keep commitments, decisions and next steps moving forward</li><li>
Research business topics and turn information into clear, useful insights and recommendations</li><li>
Develop dashboards, trackers, and reporting that provide visibility into key priorities and work</li><li>
Strongly leverage AI, automation, and technology to improve productivity, simply administrative work, and strengthen how information is organized and managed</li><li>
Continuously identify better ways to support the CEO, improve processes, and increase effectiveness of the executive office</li><li>
Anticipate needs, solve problems, and serve as a trusted and dependable partner</li><li>
This is an overview of the duties, responsibilities and requirements for this position. Employees will be required to perform other job-related assignments as requested.</li></ul><div><b>
In this role you may work with. . .</b></div><ul><li>
Executive leadership</li><li>
Senior leadership</li><li>
Internal teams</li><li>
Visitors and guests</li><li>
Vendors</li></ul>
Qualifications:
<div><b>
Required Knowledge, Skills and Experience</b></div><ul><li>
Bachelor&rsquo;s degree in business administration or a related field</li><li>
3+ years of experience in executive support, executive partnership, office operations or similar</li><li>
Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment</li><li>
Curious, resourceful, and interested in understanding how the business operates</li><li>
Comfortable working through ambiguity, changing priorities, and unexpected needs</li><li>
Confident using technology, AI, automation, and new productivity tools to improve how work gets done</li><li>
Strong written and verbal communication skills, with the ability to communicate clearly and professionally</li><li>
Sound judgement, discretion, and the ability to handle confidential information</li><li>
Strong accountability, follow through, and proactive approach to solving problems</li><li>
Comfortable working with senior executives, board members, employees, and external partners</li><li>
Flexible, dependable, and willing to step in wherever needed to help the executive office run smoothly</li></ul><div><b>
Preferred Knowledge, Skills and Experience</b></div><ul><li>
Advanced degree in business administration or a related field</li></ul>
Pay Transparency: Individual compensation packages are based on various factors unique to each candidate, including skill set, experience, qualifications, and other job-related considerations.</div>

Executive Operations Associate On-Site Brentwood TN

Gulf Overseas HR Consultancy

<p>We are seeking a highly organized and professional <b>Executive Secretary</b> to provide executive-level administrative and secretarial support to senior management.</p><p><b>Key Responsibilities</b></p><ul><li>Manage executive calendars, appointments, and meetings.</li><li>Prepare, translate, and maintain correspondence, reports, presentations, and official documents in <b>Arabic and English</b>.</li><li>Draft meeting agendas, record minutes, and follow up on action items.</li><li>Coordinate travel arrangements, accommodation, and itineraries.</li><li>Screen calls, emails, and visitors professionally.</li><li>Maintain confidential files, records, and documentation.</li><li>Liaise with internal departments, clients, suppliers, and government entities when required.</li><li>Track pending tasks and ensure timely follow-up.</li><li>Provide administrative and operational support to senior management.</li></ul><p>Requirements</p><ul><li>Male candidate.</li><li>5&ndash;6 years of experience as an Executive Secretary or in a similar executive support role.</li><li><b>Fluent in both Arabic and English (spoken and written) &ndash; Mandatory.</b></li><li>Strong organizational, communication, and multitasking skills.</li><li>High level of professionalism and ability to handle confidential information.</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook).</li></ul><p>Work Location: In person</p>

Executive Secretary (Male)

VANGUARD MAINTENANCE & ELECTRICAL

<div><h2 class="jobSectionHeader"><b>Who We Are</b></h2><p>
Vanguard is a dynamic, growth-oriented electrical contractor with deep roots in New York City since 2007. We specialize in low voltage temperature controls and Building Management Systems (BMS), delivering smart, efficient solutions for commercial and industrial clients while focusing exclusively on intelligent building automation rather than traditional high-voltage electrical work.</p><p>
Following a strategic pivot during COVID, Vanguard expanded into Texas and has grown to more than 250 employees serving clients across New York City, Westchester County, Dallas-Fort Worth, Austin, San Antonio, and surrounding markets.</p><p>
As we continue to grow, we remain committed to building an exceptional culture where people are empowered to make an impact, solve problems, and contribute to something bigger than themselves. We believe operational excellence starts with great people, and we're looking for individuals who thrive in a fast-paced, collaborative environment.</p><h2 class="jobSectionHeader"><b>
About the Role</b></h2><p>
The Senior Executive Assistant serves as the leader of Vanguard's Executive Office, ensuring executive support is delivered with consistency, excellence, and professionalism. This role oversees the Executive Assistant team and Front Desk operations while providing high-level executive support and ensuring the Executive Office functions efficiently as the company continues to grow.</p><h2 class="jobSectionHeader"><b>
Key Responsibilities</b></h2><p><b>
Executive Office Leadership</b></p><ul><li>
Lead, coach, mentor, and develop the Executive Assistant team and Front Desk / Office Administrator.</li><li>
Conduct onboarding, training, regular one-on-ones, and performance evaluations.</li><li>
Assign work, balance workloads, and establish priorities across the Executive Office.</li><li>
Review work for quality, accuracy, and consistency before it reaches executive leadership.</li><li>
Foster a collaborative, service-focused culture centered on accountability and operational excellence.</li></ul><p><b>
Executive Support</b></p><ul><li>
Partner directly with executive leadership to manage calendars, communications, travel, meetings, and confidential business matters.</li><li>
Coordinate executive priorities while anticipating needs and resolving conflicts before they arise.</li><li>
Prepare executive briefings, reports, presentations, and meeting materials.</li></ul><p><b>
Executive Office Operations</b></p><ul><li>
Develop, document, and continuously improve Executive Office processes and Standard Operating Procedures (SOPs).</li><li>
Oversee executive calendars, travel coordination, expense reporting, meeting logistics, and administrative workflows.</li><li>
Ensure executive documentation, contracts, and confidential records are properly maintained.</li></ul><p><b>
Team &amp; Cross-Functional Coordination</b></p><ul><li>
Collaborate with HR, Operations, Accounting, Marketing, and department leaders to support executive initiatives.</li><li>
Coordinate household vendors and external service providers in support of executive leadership.</li><li>
Ensure consistent communication between executive leadership and internal stakeholders.</li></ul><p><b>
Strategic Projects</b></p><ul><li>
Lead administrative and operational projects assigned by executive leadership.</li><li>
Identify opportunities to improve Executive Office efficiency through automation, process improvements, and best practices.</li><li>
Support company initiatives requiring executive coordination.</li></ul><h2 class="jobSectionHeader"><b>
Qualifications</b></h2><ul><li>
7+ years supporting C-level executives.</li><li>
2+ years leading administrative professionals or Executive Assistants.</li><li>
Strong leadership, coaching, and people management skills.</li><li>
Exceptional organizational abilities.</li><li>
Advanced Microsoft Office proficiency.</li><li>
Experience with executive budgeting, travel, project management, and confidential communications.</li></ul><h2 class="jobSectionHeader"><b>
Compensation &amp; Benefits</b></h2><p><b>
Base Salary:</b> $105,000&ndash;$130,000 annually, commensurate with experience, qualifications, and demonstrated success.</p><p><b>
Bonus:</b> Performance-based bonus tied to individual and company performance.</p><p><b>
Benefits Include:</b></p><ul><li>
Comprehensive Medical, Dental &amp; Vision Insurance</li><li>
401(k)</li><li>
Paid Time Off</li><li>
Paid Holidays</li><li>
Professional Development Opportunities</li><li>
Career Advancement within a rapidly growing organization</li></ul><h2 class="jobSectionHeader"><b>
Why Join Us?</b></h2><p><b>
Growth Opportunities: </b>Lead and grow Vanguard's Executive Office while working directly with executive leadership, with clear opportunity for continued advancement as the company scales.</p><p><b>
Collaborative Culture: </b>Join a team that values accountability, service, and operational excellence, where your leadership shapes how the Executive Office supports the entire organization.</p><p><b>
Meaningful Work: </b>Your leadership will directly strengthen executive effectiveness and organizational efficiency at one of the fastest-growing building automation companies in the country.</p><p><i>
This job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Vanguard Maintenance and Electrical, Inc. reserves the right to modify this description at any time</i></p></div>

Senior Executive Assistant

San Diego Zoo

<p></p><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2>
</div><div>Posted Wednesday, July 8, 2026 at 5:00 AM | Expires Thursday, July 16, 2026 at 4:59 AM
</div><div><div><div><div><div>San Diego Zoo Wildlife Alliance is an international, nonprofit conservation organization with two front doors: the San Diego Zoo and the San Diego Zoo Safari Park. We integrate wildlife health and care, science, and education to develop sustainable conservation solutions.</div><br>
</div></div><div></div><div><div><div><b>HOW YOU WILL IMPACT OUR MISSION</b>
<br>
The Senior Executive Assistant provides high level administrative support to the CEO and COO, ensuring seamless executive operations. This role requires a high degree of independent judgment, discretion, and decision-making in handling executive communications, project management, and workflow coordination. This position reports to the Chief of Staff.
<br>
<br>
<b>WHAT YOU WILL DO</b></div>
<ul><li>Provide direct administrative support to the CEO and COO, including managing complex calendars, coordinating appointments, and serving as a liaison with the executive team, team leaders, and external VIPs on scheduling and administrative matters.</li>
<li>Anticipate needs and ensure the CEO/COO are well informed of upcoming commitments and responsibilities by gathering, drafting, and proofreading meeting details, agendas, correspondence, and reports, and recording accurate meeting notes when needed.</li>
<li>Provide comprehensive administrative support to the executive office, including research, project coordination, reservations, and managing ad hoc requests.</li>
<li>Prepare expense reports for executive office staff and assist in tracking shipments and materials to and from the executive office.</li>
<li>Serve as the primary greeter for headquarters and executive offices, supporting the executive office while maintaining the utmost discretion and confidentiality.</li>
<li>Independently plan, coordinate, and execute high-level meetings, engagements, and special events involving executive leadership and external stakeholders.</li>
<li>Prepare and support materials for executive meetings and engagements, including developing presentations, briefing materials, executive summaries, and speeches.</li>
<li>Operate, support, and train others on conference room A/V equipment in the building, and assist with meeting setup as needed.</li>
<li>Support preparation and coordination of Board of Trustees materials and presentations, including assisting with the creation and organization of board-level content.</li>
<li>Ensure proper record keeping, organizational systems, and policy compliance for executive documents, expenses, and agreements.</li>
<li>Continuously evaluate and improve executive office procedures and coordinate office logistics, including safety coordination, office supply management, and other operational needs, to ensure efficiency and the smooth functioning of the executive office.</li>
<li>Assist with planning and coordination of executive office travel, including building itineraries, coordinating schedules, and booking flights, hotels, and rental cars.</li><br>
</ul><div><br>
<b>WHAT WE ARE LOOKING FOR<br>
</b><br>
</div><div>This is a temporary position for up to 6 months.<br>
</div><div><br>
<b>JOB EXPERIENCE
</b></div><ul><li>Minimum 5 years of experience providing executive-level or equivalent support, with experience in decision-making, project management, and customer service required.</li>
Exceptional travel arrangement experience with proven success working across multiple time zones required.<br>
<li>
<br>
<br>
</li></ul><div><b>EDUCATION AND CERTIFICATIONS</b></div>
Bachelor's degree in related field preferred.<br>
<ul><li>
<br>
<br>
</li></ul><div><b>SKILLS AND KNOWLEDGE</b></div>
<ul><li>Proven experience in managing and overseeing critical executive functions.</li>
<li>Ability to handle sensitive and confidential information with the highest level of professionalism and integrity.</li>
<li>Exceptional verbal and written communication skills, with the ability to interact with executives, board members, and high-profile stakeholders.</li>
<li>Ability to analyze situations, anticipate challenges, and independently develop solutions that align with executive priorities.</li>
<li>Advanced proficiency in Microsoft Office Suite, project management tools, and executive-level reporting software.</li>
<li>Positive attitude and energy, team-oriented, and a deep desire to learn are essential to success.</li>
<li>Demonstrated ability to manage complex situations with a high level of tact and diplomacy.</li>
<li>Must have superior organizational and time management skills with the ability to multitask and prioritize effectively.</li>
</ul></div></div><div><div><div><b>SOME OF THE REWARDS YOU WILL ENJOY AS A TEAM MEMBER</b></div>
<ul><li>Free admission to the San Diego Zoo and the San Diego Zoo Safari Park
</li><li>Family Passes
</li><li>Complimentary Tickets</li>
<li>Free Parking at the San Diego Zoo &amp; San Diego Zoo Safari Park</li>
<li>Local and In-House Discounts
</li><li>Employee Assistance Program
</li>Wellness Program<br>
<li>
<br>
</li></ul><div><b>IMPORTANT DETAILS
</b></div><ul><li>Location: San Diego, CA</li>
<li>Position Type: Temporary Salaried Full-Time Exempt Position - 6 months</li>
Salary Range: $99,482 to $111,917<br>
<li>
<br>
</li></ul><div><b>About The Salary Ranges</b></div>
<div>The posted salary range represents the full compensation potential for this role over time. Initial hiring offers are typically made within the lower to mid portion of the range and are based on a combination of relevant experience, skills, qualifications, internal equity, and organizational considerations. Placement near the top of the range is generally reserved for individuals who demonstrate sustained performance, growth, and expanded responsibilities in the role over time.<br>
<br>
</div><div><b>Fraudulent Recruiting</b>
<br>
Beware of fraudulent recruiting. Legitimate San Diego Zoo Wildlife Alliance contacts will use an @sdzwa.org email address. We do not request money, checks, equipment orders, or sensitive personal data during the recruitment process. San Diego Zoo Wildlife Alliance only conducts interviews via phone, Zoom, Teams or in-person.
</div><div>If you have been asked for any of the above, or believe you have been contacted by someone posing as a San Diego Zoo Wildlife Alliance employee, please e-mail sdzwacareers@sdzwa.org. If you feel that you have been the victim of fraud, please contact your financial institution(s) immediately.<br>
<br>
</div><div>At San Diego Zoo Wildlife Alliance, we celebrate our differences and foster a culture of belonging. Diversity strengthens our employees, enriches our guests&rsquo; experiences, deepens our connection to our community, and supports the wildlife we serve.</div><br>
<div></div><div>All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.</div>
<div>If you require a reasonable accommodation to complete an application, please email your request to sdzwacareers@sdzwa.org and provide the job title and location to which you are applying.</div>
<div>As a Federal Contractor, San Diego Zoo Wildlife Alliance is required to participate in the E-Verify Program to confirm eligibility to work in the United States. We are not offering sponsorship for this position at this time.</div>
<div>San Diego Zoo Wildlife Alliance is a drug free workplace.<br>
</div></div></div></div></div><div></div><div><div><div><div><div><div>
</div></div></div></div></div></div><div></div><div><div><div><div><div>2920 Zoo Dr, San Diego, CA 92101, USA</div></div></div></div></div></div>

Senior Executive Assistant - Temporary - San Diego Zoo Wildlife Alliance

Siemens

<div><p><b>Senior Executive Assistant</b></p><p>
Siemens / Asset Management Software | Raleigh, NC</p><p></p><p>
At Siemens, we help organizations transform maintenance and operations through connected insights, AI-powered technology, and intelligent asset management solutions. Our software enables customers to manage the full lifecycle of assets, facilities, and infrastructure while improving efficiency, reducing risk, and optimizing long-term investments. By connecting data, people, and processes, we empower organizations to make smarter decisions, maximize asset performance, and achieve more resilient operations.</p><p></p><p><b><br>
Description:</b></p><p>
We are seeking a highly experienced <b>Senior Executive Assistant</b> to serve as a strategic partner to members of the Executive Leadership Team.</p><p>
This role extends far beyond traditional administrative support. The Senior Executive Assistant acts as an Executive Business Partner who enables organizational effectiveness, strengthens executive operating rhythms, drives accountability for key initiatives, and ensures leaders are focused on the highest-value business priorities.</p><p>
Operating within a centralized Executive Support organization, this individual serves as a trusted advisor and operational partner to senior executives across Product, Technology, Strategy, and Operations Support Services.</p><p>
The successful candidate possesses exceptional business acumen, executive presence, organizational intelligence, sound judgment, and the ability to manage ambiguity while operating at the highest levels of the organization.</p><p><b>
Work Location &amp; Schedule</b></p><ul>
<li>This position is based on site at our Siemens Asset Management Software USA office in Raleigh, North Carolina and requires in-office attendance Monday through Friday during standard business hours. Relocation assistance will not be provided.</li>
<li>Due to the highly collaborative nature of supporting executive leadership, regular in-person partnership is essential to success in this role.</li>
<li>Additional flexibility may be required to support executive schedules, leadership meetings, and key business priorities.</li></ul><p><b>
You&rsquo;ll make an impact by:</b></p><p><b>
Executive Partnership &amp; Strategic Support</b></p><ul>
<li>Serve as a trusted business partner and representative for executive leaders.</li>
<li>Understand organizational priorities, strategic objectives, and business outcomes to proactively align executive time and attention.</li>
<li>Anticipate emerging priorities, risks, conflicts, and opportunities before they require executive intervention.</li>
<li>Act as a force multiplier by improving executive effectiveness, focus, and organizational impact.</li>
<li>Prepare executives with comprehensive briefing materials, context, stakeholder insights, and decision-support information.</li>
<li>Support executive decision-making through data gathering, issue tracking, and preparation of recommendations.</li>
<li>Ensure executive actions and commitments are translated into clear ownership, accountability, and follow-through.</li></ul><p><b>
Executive Operations &amp; Business Rhythm Management</b></p><ul>
<li>Manage executive operating cadences, including leadership team meetings, quarterly business reviews, annual planning cycles, strategic off-sites, board interactions, and company-wide communications.</li>
<li>Design and maintain systems that track priorities, commitments, milestones, and organizational dependencies.</li>
<li>Drive execution of leadership action items and strategic deliverables.</li>
<li>Monitor progress against executive priorities and proactively escalate risks, bottlenecks, or missed commitments.</li>
<li>Coordinate cross-functional initiatives involving multiple executive leaders and stakeholder groups.</li>
<li>Improve organizational efficiency through process optimization and operational discipline.</li>
</ul><p><b>
Executive Calendar &amp; Priority Management</b></p><ul>
<li>Own executive calendar strategy to optimize time, focus, and business impact.</li>
<li>Apply business judgment to prioritize meetings, requests, and competing demands.</li>
<li>Ensure executive time allocation reflects organizational priorities.</li>
<li>Balance internal leadership needs with customer, partner, investor, and employee engagements.</li>
<li>Exercise independent decision-making regarding scheduling priorities and executive access.</li>
</ul><p><b>
Executive Communications &amp; Stakeholder Management</b></p><ul>
<li>Facilitate communication between executive leaders and internal and external stakeholders.</li>
<li>Draft, review, and coordinate executive communications, presentations, town halls, talking points, and briefing materials.</li>
<li>Build trusted relationships with leaders across the organization.</li>
<li>Partner effectively with executive leadership, customers, board members, external advisors, and business partners.</li>
<li>Serve as an ambassador for executive leaders, demonstrating professionalism, credibility, and sound judgment.</li>
</ul><p><b>
Leadership Team Facilitation</b></p><ul>
<li>Drive planning and execution of Executive Leadership Team meetings.</li>
<li>Support agenda development, decision tracking, and leadership team effectiveness.</li>
<li>Facilitate preparation for strategic planning sessions, business reviews, and executive off-sites.</li>
<li>Capture key outcomes, decisions, risks, and follow-up actions.</li>
<li>Establish disciplined governance around executive commitments and leadership priorities.</li>
</ul><p><b>
Executive Project &amp; Program Leadership</b></p><ul>
<li>Independently lead projects that improve executive effectiveness and organizational performance.</li>
<li>Coordinate cross-functional initiatives on behalf of executive leaders.</li>
<li>Develop project plans, stakeholder engagement strategies, communication plans, and progress reporting mechanisms.</li>
<li>Partner with senior leaders to remove obstacles and accelerate execution.</li>
<li>Identify opportunities to simplify processes and improve organizational agility.</li>
</ul><p><b>
Board &amp; Corporate Governance Support</b></p><ul>
<li>Support board meeting preparation and governance activities.</li>
<li>Coordinate executive reviews, presentation materials, supporting documentation, and decision packages.</li>
<li>Ensure alignment across executive stakeholders regarding board deliverables and timelines.</li>
<li>Maintain strict confidentiality of highly sensitive corporate information.</li>
</ul><p><b>
AI, Productivity &amp; Continuous Improvement</b></p><ul>
<li>Leverage AI-enabled workplace technologies, workflow automation, and digital productivity tools to improve executive support effectiveness.</li>
<li>Identify opportunities to automate recurring administrative processes.</li>
<li>Use data and analytics to improve executive productivity, meeting effectiveness, and operational efficiency.</li>
<li>Champion continuous improvement initiatives across the Executive Support function.</li>
<li>Contribute to development of best practices, standards, playbooks, and capability-building programs for Executive Assistants.</li>
</ul><p><b>
Leadership Across the Executive Support Function</b></p><ul>
<li>Share best practices, tools, and operating models that elevate executive support capabilities.</li>
<li>Provide coverage and support for Executive Leadership Team members as needed.</li>
<li>Contribute to a culture of excellence, accountability, inclusion, innovation, and continuous learning.</li></ul><p></p><p><b><br>
You&rsquo;ll win us over by:</b></p><p><b>
Experience &amp; Expertise</b></p><ul>
<li>10+ years supporting senior executives in complex, fast-paced organizations.</li>
<li>Experience supporting C-suite executives, Executive Leadership Teams, or Board-level interactions.</li>
<li>Demonstrated success serving as a strategic business partner to executive leaders.</li>
<li>Experience managing highly complex calendars, priorities, stakeholder relationships, and cross-functional initiatives.</li>
<li>Proven ability to influence outcomes across organizations without direct authority.</li>
<li>Experience coordinating global stakeholders across multiple regions and time zones.</li>
</ul><p><b>
Skills &amp; Attributes</b></p><ul>
<li>Exceptional organizational, project management, and communication skills.</li>
<li>Strong business acumen and ability to exercise independent judgment.</li>
<li>Ability to manage confidential and highly sensitive information with discretion.</li>
<li>Advanced proficiency with Microsoft Office 365, including Outlook, Teams, PowerPoint, Excel, and Word.</li>
<li>Strong stakeholder management and relationship-building skills.</li>
<li>Ability to work effectively in a fast-paced, ambiguous, and highly visible environment.</li></ul><p></p><p><b><br>
You'll Thrive Even More If You Also Bring</b></p><ul>
<li>Experience supporting multiple C-suite executives within a complex, global organization.</li>
<li>Experience managing Executive Leadership Team operating rhythms, strategic planning cycles, and board-related activities.</li>
<li>Advanced skills in executive communications, including presentations, briefing materials, talking points, and stakeholder correspondence.</li>
<li>Formal project or program management experience leading cross-functional initiatives from planning through execution.</li>
<li>Experience establishing governance processes, driving accountability, and tracking strategic priorities.</li>
<li>Knowledge of board governance, corporate reporting, and executive-level decision-making processes.</li>
<li>Experience leveraging AI-enabled tools, workflow automation, and productivity technologies to improve efficiency.</li>
<li>A continuous improvement mindset with a track record of simplifying processes and enhancing organizational effectiveness.</li>
<li>Experience mentoring or partnering with other Executive Assistants within a centralized support organization.</li>
<li>Exposure to Product, Technology, SaaS, Strategy, or Operations organizations.</li></ul><p><b><br>
You&rsquo;ll benefit from:</b></p><ul>
<li>Competitive compensation and comprehensive benefits package.</li>
<li>Flexible and hybrid work opportunities where available.</li>
<li>Professional development and continuous learning opportunities.</li>
<li>Exposure to senior leadership and strategic business initiatives.</li>
<li>A collaborative, innovative, and inclusive culture.</li>
<li>The opportunity to make a meaningful impact across the organization.</li>
</ul><p>
Qualified Applicants must be legally authorized for employment in the United States. Qualified Applicants will not require employer sponsored work authorization now or in the future for employment in the United States.</p><p>
At Siemens, you'll have the opportunity to grow your career while helping organizations operate smarter, safer, and more sustainably. We foster a culture of innovation, collaboration, and continuous learning, where employees are empowered to make a difference every day. If you're excited about solving real-world challenges and shaping the future of asset management, we encourage you to apply.</p><p></p><p><b><br>
Our Commitment to Equity and Inclusion in our Diverse Global Workforce:
</b></p><p>We value your unique identity and perspective. We are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society, while ensuring that we attract the best talent based on qualifications, skills, and experiences. We welcome you to bring your authentic self and transform the every day with us.
</p>Siemens maintains a Drug Free workplace in accordance with applicable law.<br>
<div></div>
$81,753 $140,148</div>

Experts Plus Recruitment Services

<div>
 We are urgently recruiting on behalf of a
 <strong>
  leading UAE Federal Government Ministry
 </strong>
 for an experienced and highly organized
 <strong>
  Administrative Support Coordinator
 </strong>
 to provide executive-level administrative and coordination support.
 <br/>
 <br/>
 This role requires a proactive professional with excellent organizational, communication, and stakeholder management skills who can effectively support senior leadership in a fast-paced government environment while maintaining the highest level of professionalism and confidentiality.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide comprehensive administrative and coordination support to the Office
  </li>
  <li>
   Manage executive calendars, appointments, meetings, and official schedules
  </li>
  <li>
   Coordinate internal and external meetings, prepare agendas, record meeting minutes, and follow up on action items
  </li>
  <li>
   Prepare official correspondence, presentations, reports, briefing notes, and executive documents in Arabic and English
  </li>
  <li>
   Liaise with internal departments and external stakeholders to facilitate effective communication and ensure timely completion of assigned tasks
  </li>
  <li>
   Track incoming correspondence, requests, and assignments, ensuring timely responses and appropriate follow-up
  </li>
  <li>
   Coordinate travel arrangements, accommodation, and logistics for official missions and events
  </li>
  <li>
   Maintain confidential records, files, and documentation in compliance with government policies and information security requirements
  </li>
  <li>
   Monitor the implementation of executive decisions and follow up with relevant departments
  </li>
  <li>
   Support the planning and coordination of executive meetings, workshops, official visits, and events
  </li>
  <li>
   Prepare periodic reports and dashboards on assigned initiatives and operational matters
  </li>
  <li>
   Coordinate administrative and procurement requirements for the Executive Office, where applicable
  </li>
  <li>
   Perform other duties assigned to support the effective operation of the Office
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   3-5 years of experience in executive administration, executive office coordination, or executive assistant roles
  </li>
  <li>
   Proven experience managing executive calendars, appointments, and competing priorities in a senior leadership environment
  </li>
  <li>
   Experience coordinating high-level meetings, workshops, and official visits, including preparing agendas, Minutes of Meeting, and tracking action items
  </li>
  <li>
   Strong experience drafting official correspondence, briefing notes, reports, and presentations
  </li>
  <li>
   Experience managing document routing, approvals, and executive workflows, with familiarity using document management systems, government systems, and ERP platforms
  </li>
  <li>
   Experience working within a UAE Federal Government Ministry, government entity, semi-government organization, or Royal or Executive Office
  </li>
  <li>
   Professional proficiency in Arabic for preparing official correspondence
  </li>
 </ul>
</div>


Administrative Support Coordinator

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