executive support specialist

State of Nebraska

<div>The work we do matters!
Hiring Agency:
State Treasurer - Agency 12 
 
Location:
Lincoln, NE 
 
Hiring Rate:
$21.635 
 
Job Posting:
JR2025-00021913 Public Affairs &amp; Operations Specialist (Open) 
 
Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):
01-14-2026 
 
Job Description:
Are you a creative, organized, and detail-oriented professional seeking a mission-focused career in public service? The Nebraska State Treasurer&rsquo;s Office is seeking a Public Affairs &amp; Operations Specialist to support a fast-paced constitutional office.
 
 
This dynamic, &ldquo;all-hands-on-deck&rdquo; role is ideal for a recent graduate or early-career professional who wants hands-on experience in communications, executive support, and essential office operations. The position is intentionally flexible and will evolve over time based on office priorities and the employee&rsquo;s strengths. 
 
 
 
Look at what we have to offer!
 
 
<ul><li>13 paid holidays
</li><li>Vacation and sick leave that begin accruing immediately
</li><li>Military leave
</li><li>156% (that's not a typo!) state-matched retirement
</li><li>Tuition reimbursement
</li><li>Employee assistance program
</li><li>79% employer paid health insurance plans
</li><li>Dental and vision insurance plans
</li><li>Employer-paid $20,000 life insurance policy
</li><li>Public Service Loan Forgiveness Program (PSLF) through the Federal government
</li><li>Wide variety and availability of career advancement as the largest and most diverse employer in the State
</li><li>Opportunity to be part of meaningful work and make a difference through public service
</li><li>Training and Development based on your career aspirations
</li><li>Fun, inviting teammates
</li><li>A safe and secure environment
</li></ul> 
At the State, we stand by our core values of treating others with dignity and respect, acting ethically in all situations, and creating an environment where our customer is our top priority. Apply to join our team today! 
 
Job Duties:
&middot; Public Engagement and Communications: Assist in executing communication strategies, including social media content, graphic design (e.g., Adobe tools), short videos, website updates, drafting press releases, and similar duties. Support legislative tracking and communications as needed. 
 
&middot; Executive Support: Assist with scheduling, logistics, and preparation for the Treasurer&rsquo;s meetings and statewide events. Help coordinate meetings and ensure materials and logistics are in place for public appearances. 
 
&middot; Office Operations: Support day-to-day administrative functions, including processing accounts payable, ordering supplies, data entry, and other essential office tasks. 
 
&middot; Special Projects: Support the management team with reports, research, and special projects to help the office meet its statutory and operational obligations. Perform other duties as assigned within the scope of the classification.
Requirements / Qualifications
Minimum Qualifications:
Bachelor's degree in Communications, Journalism, Marketing, Digital Media, Business, Political Science, or a related field. Equivalent experience may substitute for education. One year of relevant experience (internships included) in communications, public relations, digital media, administrative support, or a related area. Familiarity with social media platforms and content management tools. Working knowledge of graphic design software (e.g., Adobe Suite) and Microsoft tools.
Preferred Qualifications: Preferred qualifications include experience with writing, graphic design, and supporting professional communications. Familiarity with public policy or state government programs is beneficial.
Other: Occasional travel for statewide events is required. A valid driver&rsquo;s license or ability to provide independent authorized transportation is required. Regular and reliable attendance is required. 
 
Knowledge, Skills, &amp; Abilities: Strong written, verbal, and interpersonal communication skills, with keen attention to detail. Ability to manage multiple priorities. Comfortable working independently while collaborating with internal and external partners. Proficiency with graphic design software and social media platforms and management tools. Professional judgment, discretion, and adaptability in a fast-moving office environment. 
 
 
If you're currently employed by the State of Nebraska, please don't apply through this external career site. Instead, log in to Workday and open the Jobs Hub - Internal Apply app from your home landing page. You can access Workday anytime through the Link web page: https://link.nebraska.gov/ 
<h2 class="jobSectionHeader"> 
Benefits
</h2>We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.
 
 
Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits
Equal Opportunity Statement
The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.</div>

Public Affairs & Operations Specialist

Vocus Communications

40 Miller St, North Sydney NSW 2060, Australia Are you looking for an awesome place to work, where you can proudly be your authentic self, and be part of ? We are looking for apassionateteam player whoaligns with our valuesand culture, takes pride in their unique contributions, and can challenge the status quo with disruptive thinking. If this sounds like you, come and join us! The Opportunity Join Vocus in a pivotal role as Executive Assistant to our Chief Executive Officer, based in our North Sydney office. This is a unique opportunity to provide strategic and high-level executive and administrative support, ensuring the CEO's time, communications, and priorities are seamlessly managed. As the central coordination point for the CEO's office, you'll play a key role in forward planning, managing complex scheduling, and facilitating smooth day-to-day operations. You'll foster strong relationships across the Executive Leadership Team, Board, and external stakeholders, enabling effective communication and collaboration at the highest levels. This Sydney-based position offers flexible hybrid working arrangements and the chance to make a meaningful impact in a dynamic, fast-paced environment. Vocus has a flexible working policy, however this role will need to be in the office two days. What you'll be doing day-to-day As the EA to the CEO, your responsibilities will also include, <ul> <li>Providing a high-level administrative and executive support to the CEO, ensuring their time, priorities, and communications are effectively managed.</li> <li>Proactively manage and prioritise the CEO's diary, using strong judgement to balance priorities, stakeholder meetings, and business demands.</li> <li>Coordinate domestic and international travel, managing all related expenses and approvals.</li> <li>Prepare and support presentations, board papers, and briefing materials in collaboration with key stakeholders.</li> <li>Engage with the Executive Leadership Team, Board members, and external partners, managing introductions, follow-ups, and communications on behalf of the CEO.</li> <li>Attend leadership meetings to stay across business priorities and share relevant updates with the wider EA community.</li> <li>Manage approvals and workflows on behalf of the CEO, including travel, leave, purchase orders, and executive team expenses.</li> <li>Plan and coordinate logistics for meetings, events, and business functions, ensuring all details are executed seamlessly.</li> <li>Promote collaboration within the EA and administration community, building strong working relationships across the business and living the Vocus 'One Team' value.</li> <li>Handle confidential and sensitive information with professionalism, and discretion at all times.</li> </ul> What you'll bring to this role <ul> <li>To be successful in this role you'll have a minimum 5+ years' experience supporting a C-suite executive, ideally a CEO, in a fast-paced and complex organisation.</li> <li>Demonstrated ability to apply strong judgement and make informed decisions when managing competing priorities.</li> <li>Exceptional organisational and time management skills, with strong attention to detail and follow-through.</li> <li>Excellent written and verbal communication skills, including the ability to prepare and edit correspondence, presentations, and reports.</li> <li>Strong relationship management skills with the confidence to engage effectively with executives, board members, and external partners.</li> <li>Highly proactive, resourceful, and able to anticipate needs with minimal direction.</li> <li>Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Excel) and strong overall business systems capability.</li> <li>Discreet, adaptable, and calm under pressure, with a professional approach and alignment to the Vocus "One Team" value.</li> </ul> What We Offer Working at Vocus will give you rewarding experiences and the opportunity to do extraordinary work. You will enjoy: <ul> <li>Diverse and dynamic teams with a supportive and inclusive culture.</li> <li>Supportive career development plans with comprehensive ongoing training, support, and development opportunities.</li> <li>Flexible hours and a hybrid working environment</li> <li>Generous discounts on power, gas, mobile and internet; plus, discounts to over 400 retailers.</li> <li>Competitive leave options, including anniversary leave, purchased leave, parental leave, volunteering leave, and study leave</li> <li>Study assistance programs to excel your personal growth, learning and development.</li> <li>Health and wellness offerings, including access to our wellbeing initiatives that can help you from a financial, psychological, and physical perspective.</li> </ul> Working at Vocus is never just a job - it's personal. We're crazy about our customers and believe our people are the difference. Our wonderfully diverse team and a vibrant culture define us. We care about the impact we have on our people, our customers, and our communities and are committed to operating as a responsible, ethical business. We pride ourselves on setting audacious and ambitious goals and believe that we can play our part in changing the Australian telecommunications landscape and make a fundamental difference to people's lives. With us, you'll have the opportunity to lead and inspire teams, work on projects that are shaping the future of telecommunications and become part of a culture that thrives on creativity, encourages new ideas, and provides a collaborative and inclusive environment. About Us As Australia's specialist fibre and network solutions provider, we own and operate 25,000km of secure, high-capacity fibre connecting people, businesses, governments, and communities across Australia to the world. Through our well-known retail brands, we deliver simple and affordable broadband, mobile, voice and energy services with the purpose of Building Critical Connections. Enabling Better Possibilities. Ready to take the next step? If you like the sound of this role and think you'd do a great job, but are worried you don't tick every box, we encourage you to back yourself - we know that diverse groups are less-likely to apply for roles they're not 100% qualified for, but just as likely to succeed at them! We are a proud equal opportunity employer committed to providing a safe, diverse, and inclusive working environment where all our team members feel like they belong. We know diversity makes us stronger and we encourage applications irrespective of background, age, origin, gender, sexual orientation, identity, or ability. If you feel comfortable, please let us know if you have any accessibility requirements upon application, so we can make any adjustments required to support you throughout our recruitment process. 40 Miller St, North Sydney NSW 2060, Australia

Executive Assistant to the CEO

Confidenial Company

Personal Assistant to Executive LeadershipAbu Dhabi, UAE | Full-Time | OnsiteAs Property Shop Investments (PSI)&mdash;the UAE&rsquo;s #1 real estate company with 1,300+ professionals across 50+ nationalities&mdash;continues its ambitious global expansion, we are looking for a highly organized, proactive, and experienced Personal Assistant to support our Executive Leadership Team.This is a high-impact role within the Executive Office, ideal for a professional who thrives in a fast-paced, confidential, and results-driven environment.Interested candidates please send your cv - darshika.chugh@psinv.netKey ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Manage executive calendars, meetings, and complex travel arrangements</li><li>Prepare presentations, agendas, reports, and briefing documents</li><li>Handle confidential correspondence and official communications with discretion</li><li>Screen, prioritize, and manage communications on behalf of the Executive Office</li></ul>Operational &amp; Strategic Coordination<ul><li>Liaise with internal departments to align with leadership priorities</li><li>Prepare executive summaries, business reports, and project updates</li><li>Attend meetings when required, manage minutes, and track follow-ups</li><li>Support strategic initiatives and special leadership projects</li></ul>Travel, Events &amp; Office Coordination<ul><li>Organize domestic and international travel, visas, and logistics</li><li>Coordinate executive participation in meetings, conferences, and corporate events</li><li>Maintain organized records, databases, and executive documentation</li><li>Communicate professionally with senior stakeholders, partners, and external entities</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field</li><li>4&ndash;6 years of experience supporting senior leadership as an Executive/Personal Assistant</li><li>Excellent written and verbal communication skills in English and Arabic</li><li>Strong organizational, multitasking, and time-management abilities</li><li>Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)</li><li>High level of professionalism, discretion, integrity, and presentation skills</li></ul>What We Offer<ul><li>Competitive, tax-free salary</li><li>Company-sponsored UAE visa and health insurance</li><li>Structured onboarding and continuous learning through PSI Academy</li><li>Direct exposure to senior leadership and strategic decision-making</li><li>Opportunity to be part of PSI&rsquo;s international and European expansion</li><li>Dynamic, collaborative, and diverse work environment</li><li>Regular team activities and corporate events</li></ul>Why Join PSI?<ul><li>Award-winning real estate leader with 13 consecutive years of excellence</li><li>Work closely with top developers including Aldar, Modon, Emaar, and Imkan</li><li>Be part of a diverse team of 1,300+ professionals from 50+ nationalities</li><li>Live and work in Abu Dhabi, one of the world&rsquo;s safest and most future-focused cities</li></ul>Job Type: Full-time

Executive Assistant

We are seeking a highly experienced Senior Support Services Executive based in Dubai to work directly with the Principal and Executive Leadership.This position functions as a trusted right hand to leadership, supporting executive, organizational, compliance, and family office&ndash;related matters across the business.Key Responsibilities<ul><li>Provide end-to-end executive and principal support across corporate and personal matters with the highest level of confidentiality</li><li>Act as a central coordination point between leadership, internal teams, consultants, partners, and external stakeholders</li><li>Oversee the full employee lifecycle (recruitment coordination, onboarding, contracts, visas, insurance, offboarding, and end-of-service processes)</li><li>Maintain and implement internal HR and administrative policies in line with regulatory and organizational requirements</li><li>&middot; Manage corporate compliance, licenses, insurance, and government-related documentation and renewals</li><li>&middot; Liaise directly with government authorities and service providers to ensure uninterrupted operations</li><li>&middot; Lead complex administrative initiatives including office relocations, renovations, and major operational transitions</li><li>Oversee procurement, vendor coordination, facilities, and asset management</li><li>Coordinate executive-level proposals, bids, supplier registrations, and pre-qualification documentation</li><li>Manage logistics for external events, conferences, travel, and executive engagements</li></ul>Candidate Profile<ul><li>With at least 5-7 years&rsquo; experience in executive support, operations, HR coordination, and governance</li><li>Proven track record supporting principals, owners, or senior executives in complex environments</li><li>Strong knowledge of regulatory compliance, government liaison (PRO services), and corporate administration</li><li>High level of discretion, sound judgment, and stakeholder management capability</li><li>Comfortable operating independently with broad responsibility and minimal oversight</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>How much is your salary expectation?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>HR and Admin: 5 years (Preferred)</li></ul>

Senior Support Services Executive

London Strategy

<div>
 
 
 About the Role:
 
 
 
 We are seeking a highly organised and proactive
 
 Backoffice
 
 
 HR &amp; Executive Support
 
 professional to join our growing team in Dubai. This role focuses on providing comprehensive administrative and operational support across Human Resources and executive functions, ensuring smooth day-to-day operations and effective coordination.
 
 
 You will play a key role in supporting HR administration, managing documentation, coordinating schedules, and assisting senior leadership with executive and office support tasks. This position is ideal for a detail-oriented professional who thrives in a fast-paced, structured environment and is keen to contribute to the efficiency, compliance, and overall effectiveness of a dynamic consultancy.
 
 
 
 
 
 HR &amp; People Operations Support
 
 
 <ul>
 <li>
 Manage and support UK and UAE HR processes for full-time employees across the employee lifecycle.
 </li>
 <li>
 Support end-to-end HR operations, including onboarding and offboarding, for UK and UAE employees.
 </li>
 <li>
 Coordinate visa processing and sponsorship for UK &amp; UAE-based employees in collaboration with external providers.
 </li>
 <li>
 Partner with the recruitment team on job postings, defining role requirements, and interview coordination.
 </li>
 <li>
 Support compensation, benefits, payroll inputs, and leave management for UK and UAE employees.
 </li>
 <li>
 Support performance management cycles, HR documentation, and employee records.
 </li>
 <li>
 Assist with training and development, employee recognition programmes, and engagement initiatives.
 </li>
 <li>
 Support the implementation and ongoing maintenance of HR policies and processes, ensuring consistency and compliance across regions.
 </li>
 <li>
 Maintain accurate, confidential HR records and support ad-hoc people-related projects.
 </li>
 </ul>
 
 
 
 
 Executive Assistant &amp; Business Support
 
 
 <ul>
 <li>
 Provide dedicated Executive Assistant support to the Managing Director, including calendar management, travel arrangements, and meeting coordination across time zones.
 </li>
 <li>
 Prepare agendas, presentations, reports, and briefing materials.
 </li>
 <li>
 Act as a trusted point of contact between the MD and internal/external stakeholders.
 </li>
 <li>
 Manage expenses and support administrative follow-ups.
 </li>
 <li>
 Assist with internal events, team meetings, and global offsites.
 </li>
 <li>
 Support ad-hoc operational and administrative projects as required.
 </li>
 <li>
 Handle sensitive and confidential information with professionalism and discretion.
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in human resources, Business Administration, Management, or a related field.
 </li>
 <li>
 Proven 3-6 years&rsquo; experience in an HR administration, People Operations, Executive Assistant, or similar Backoffice support role.
 </li>
 <li>
 Hands-on experience supporting HR processes across the employee lifecycle, ideally within professional services or consulting environments.
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); experience with HR systems is a plus.
 </li>
 <li>
 Experience supporting senior leadership or C-suite executives is highly desirable.
 </li>
 <li>
 Exposure to UK and/or UAE employment practices, payroll processes, and visa coordination is an advantage.
 </li>
 <li>
 Ability to quickly adapt to new systems and processes.
 </li>
 </ul>
 
 
 
 
 Employment Details:
 
 
 <ul>
 <li>
 Location: Dubai
 </li>
 <li>
 Job Type: Full-time
 </li>
 <li>
 Working Hours: Standard business hours
 </li>
 </ul>
 
 
 
 
 
 
 
 
 About London Strategy: We are an IT consulting firm based in London with vast experience in M&amp;A, IT, and transformation services. Our team transforms complexity into priority actions, a clear timeline, and executive decisions supported by appropriate governance. You can work with senior advisors with Big 4 and top-tier advisory firm backgrounds. Our success comes from a shared belief in rolling up our sleeves, working hard to solve complex challenges, executing plans, and implementing technology to help transform organisations. As we grow and deepen our impact on organisations worldwide, we seek the right people to join us on our mission.
 
 
 
 
</div>

Backoffice Human Resource & Executive Support

PROPERTY SHOP INVESTMENT LLC - HQ

Personal Assistant to Executive LeadershipAbu Dhabi, UAE | Full-Time | OnsiteAs Property Shop Investments (PSI)&mdash;the UAE&rsquo;s #1 real estate company with 1,300+ professionals across 50+ nationalities&mdash;continues its ambitious global expansion, we are looking for a highly organized, proactive, and experienced Personal Assistant to support our Executive Leadership Team.This is a high-impact role within the Executive Office, ideal for a professional who thrives in a fast-paced, confidential, and results-driven environment.Key ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Manage executive calendars, meetings, and complex travel arrangements</li><li>Prepare presentations, agendas, reports, and briefing documents</li><li>Handle confidential correspondence and official communications with discretion</li><li>Screen, prioritize, and manage communications on behalf of the Executive Office</li></ul>Operational &amp; Strategic Coordination<ul><li>Liaise with internal departments to align with leadership priorities</li><li>Prepare executive summaries, business reports, and project updates</li><li>Attend meetings when required, manage minutes, and track follow-ups</li><li>Support strategic initiatives and special leadership projects</li></ul>Travel, Events &amp; Office Coordination<ul><li>Organize domestic and international travel, visas, and logistics</li><li>Coordinate executive participation in meetings, conferences, and corporate events</li><li>Maintain organized records, databases, and executive documentation</li><li>Communicate professionally with senior stakeholders, partners, and external entities</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field</li><li>4&ndash;6 years of experience supporting senior leadership as an Executive/Personal Assistant</li><li>Excellent written and verbal communication skills in English and Arabic</li><li>Strong organizational, multitasking, and time-management abilities</li><li>Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)</li><li>High level of professionalism, discretion, integrity, and presentation skills</li></ul>What We Offer<ul><li>Competitive, tax-free salary</li><li>Company-sponsored UAE visa and health insurance</li><li>Structured onboarding and continuous learning through PSI Academy</li><li>Direct exposure to senior leadership and strategic decision-making</li><li>Opportunity to be part of PSI&rsquo;s international and European expansion</li><li>Dynamic, collaborative, and diverse work environment</li><li>Regular team activities and corporate events</li></ul>Why Join PSI?<ul><li>Award-winning real estate leader with 13 consecutive years of excellence</li><li>Work closely with top developers including Aldar, Modon, Emaar, and Imkan</li><li>Be part of a diverse team of 1,300+ professionals from 50+ nationalities</li><li>Live and work in Abu Dhabi, one of the world&rsquo;s safest and most future-focused cities</li></ul>Apply online or share your CV at darshika.chugh@psinv.netJob Type: Full-timeApplication Question(s):<ul><li>Can you join immediately?</li><li>Are you fluent in Arabic and English?</li></ul>Experience:<ul><li>Personal Assistant: 1 year (Preferred)</li></ul>Location:<ul><li>Abu Dhabi (Preferred)</li></ul>Work Location: In person

Executive Assistant to CEO

TalentPop App

<div>
 
 Executive Assistant &ndash; Remote, Full-Time Opportunity
 
 
 
 
 Be the strategic right hand that keeps leaders moving forward.
 
 
 
 We&rsquo;re a fast-growing E-Commerce enablement company on a mission to help brands scale through world-class talent &mdash; and we&rsquo;re launching one of our most exciting roles of 2025:
 
 Executive Assistant (EA)
 
 .
 
 
 As an EA, you&rsquo;ll be the strategic right hand to founders, department leads, and executives &mdash; keeping them organized, focused, and moving fast. You&rsquo;ll manage calendars, inboxes, travel, meetings, and special projects while anticipating needs before they arise. Your work will have a direct impact on our clients&rsquo; ability to lead effectively and scale their businesses.
 
 
 
 What You&rsquo;ll Do
 
 
 
 <ul>
 <li>
 Manage calendars, emails, travel, and logistics with precision
 </li>
 <li>
 Support high-stakes decision-making through research and preparation
 </li>
 <li>
 Coordinate projects end-to-end with a proactive, solutions-first mindset
 </li>
 <li>
 Act as a trusted liaison between clients and stakeholders
 </li>
 <li>
 Maintain professionalism, confidentiality, and exceptional communication
 
 
 </li>
 </ul>
 
 What We&rsquo;re Looking For:
 
 
 
 <ul>
 <li>
 More than 6 months of administrative or executive assistant experience (preferably supporting high-level executives or clients)
 </li>
 <li>
 Clear, confident, and discreet communicator (verbal and written)
 </li>
 <li>
 Thrives in fast-paced, high-pressure environments
 </li>
 <li>
 Tech-savvy and quick to learn
 </li>
 <li>
 Available full-time during U.S. business hours (40 hrs/week)
 
 
 </li>
 </ul>
 
 Technical Requirements:
 
 
 
 <ul>
 <li>
 Stable DSL, Cable, or Fiber internet connection (minimum 25 Mbps for both donwload and upload speed)
 </li>
 <li>
 Personal PC or laptop with at least an i5 processor (or equivalent)
 
 
 </li>
 </ul>
 
 Why You&rsquo;ll Love Working Here:
 
 
 
 <ul>
 <li>
 100% remote work &mdash; work from anywhere
 </li>
 <li>
 Growth opportunities through performance reviews and skill development
 </li>
 <li>
 Paid time off to support your work-life balance
 </li>
 <li>
 Health and dental insurance (or a health stipend based on location)
 </li>
 <li>
 Access to learning tools and constructive feedback to support your career path
 </li>
 <li>
 A collaborative and supportive work environment where your contributions truly matter
 
 
 </li>
 </ul>
 
 Important:
 
 To be considered for this position, please make sure to include the following application code in your submission:
 
 EA
 
 . This code helps us quickly identify applicants for the Executive Assistant role. Applications submitted without this code may experience delays in processing. Be sure to highlight it clearly when you apply so our recruitment team knows you&rsquo;ve carefully read the job posting.
 
 
 
 Apply now and grow with TalentPop!
 
</div>

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