executive support specialist

Allstate Floral, Inc.

<div>
 
 
 
 
 
 Executive Support &amp; Operations
 
 
 
 
 
 
 
 
 
 We are seeking a highly experienced, proactive, and exceptionally organized
 
 Executive Assistant / Executive Administrator
 
 to provide high-level support to our executive leadership team while contributing to key operational initiatives.
 
 
 
 
 
 
 
 
 This role requires strong judgment, discretion, and the ability to
 
 anticipate executive needs, proactively communicate progress, and take initiative without requiring frequent direction
 
 . The successful candidate will function as a trusted partner to leadership&mdash;bringing structure, visibility, and follow-through to a fast-paced environment.
 
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 
 
 
 Executive &amp; Administrative Support
 
 
 
 
 <ul>
 <li>
 
 
 
 
 Manage complex executive calendars with accuracy, efficiency, and foresight using Outlook.
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 Proactively anticipate executive needs
 
 by monitoring schedules, priorities, deadlines, and commitments, and taking appropriate action without being asked.
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 Proactively keep executives and senior leadership informed of project status, key milestones, risks, and next steps
 
 &mdash;particularly for events and special initiatives&mdash;so leadership does not need to ask for updates.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Provide concise, timely status updates and recommendations to support executive decision-making.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Keep executives well informed of upcoming responsibilities, deadlines, and potential conflicts, following up as needed to ensure preparedness.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Screen and manage phone calls, emails, and correspondence on behalf of executives to ensure timely, professional responses.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Arrange complex domestic and international travel for executives and trade-show teams, including detailed itineraries and logistics.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Prepare executive-level presentations, reports, organizational charts, and supporting materials.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Reconcile and submit executive corporate expenses accurately and on time using Paycom.
 
 
 
 
 </li>
 </ul>
 
 
 
 
 Meetings, Events &amp; Hospitality
 
 
 
 
 <ul>
 <li>
 
 
 
 
 Plan, coordinate, and execute meetings and company events of varying scale.
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 Own the end-to-end planning and execution of major annual company events
 
 , including:
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 Annual Company Picnic
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 Annual Year-End Holiday Party &amp; Awards Presentation
 
 
 
 
 
 </li>
 </ul>
 </li>
 <li>
 
 
 
 
 For these major events, assume full ownership, including:
 
 
 
 
 <ul>
 <li>
 
 
 
 
 Developing and managing event budgets in alignment with executive guidance
 
 
 
 
 </li>
 <li>
 
 
 
 
 Sourcing, negotiating, and coordinating with venues, caterers, entertainment, rentals, and other vendors
 
 
 
 
 </li>
 <li>
 
 
 
 
 Establishing and
 
 leading an event planning committee
 
 , including setting meeting cadence, assigning responsibilities, and driving accountability
 
 
 
 
 </li>
 <li>
 
 
 
 
 Creating detailed project timelines, task lists, and internal communications
 
 
 
 
 </li>
 <li>
 
 
 
 
 Designing and managing the
 
 run-of-show
 
 , including agendas, awards flow, speeches, and program timing
 
 
 
 
 </li>
 <li>
 
 
 
 
 Coordinating logistics such as invitations, RSVPs, seating, d&eacute;cor, audiovisual needs, and on-site setup
 
 
 
 
 </li>
 <li>
 
 
 
 
 Providing
 
 regular, proactive status updates to executives
 
 on planning progress, risks, and readiness
 
 
 
 
 </li>
 <li>
 
 
 
 
 Serving as the primary point of contact on the day of the event to ensure smooth execution
 
 
 
 
 </li>
 <li>
 
 
 
 
 Conducting post-event wrap-up, vendor reconciliation, and follow-up as needed
 
 
 
 
 </li>
 </ul>
 </li>
 <li>
 
 
 
 
 Prepare meeting agendas, take minutes when requested, and establish systems to track and close out follow-up items.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Host key customers and visitors with a high level of professionalism and hospitality, including room preparation, refreshments, meals, and elevated service when appropriate.
 
 
 
 
 </li>
 </ul>
 
 
 
 
 Operational &amp; Relationship Support
 
 
 
 
 <ul>
 <li>
 
 
 
 
 Coordinate with external vendors and contractors for maintenance, repairs, and operational needs.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Support executives in managing business contacts and following up on key relationships.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Collaborate cross-functionally on special projects requiring discretion, organization, and attention to detail.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Maintain a strong working knowledge of Allstate Floral&rsquo;s leadership, operations, and business priorities.
 
 
 
 
 </li>
 </ul>
 
 
 
 
 Professional Standards
 
 
 
 
 <ul>
 <li>
 
 
 
 
 Handle sensitive and confidential information with the highest level of discretion.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Represent the executive office and company professionally in communication, appearance, and conduct.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Run business-related errands as needed.
 
 
 
 
 </li>
 </ul>
 
 
 
 
 Required Qualifications &amp; Competencies
 
 
 
 
 <ul>
 <li>
 
 
 
 
 Proven experience as an Executive Assistant, Senior Executive Assistant, or Executive Administrator supporting senior leadership.
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 Demonstrated ability to anticipate executive needs, proactively communicate status, and drive work forward without frequent direction.
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 Exceptional organizational, planning, and time-management skills.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Strong written and verbal communication skills with the ability to deliver concise, executive-ready updates.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Excellent interpersonal and customer service skills, with the ability to interact effectively with executives, employees, customers, vendors, and company ownership.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Proven ability to
 
 lead cross-functional committees
 
 and hold contributors accountable.
 
 
 
 
 </li>
 <li>
 
 
 
 
 High level of professionalism, discretion, and sound judgment.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Strong attention to detail with the ability to identify and resolve discrepancies.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
 
 
 
 
 </li>
 <li>
 
 
 
 
 Ability to learn and use enterprise systems and office technologies.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Ability to multitask, manage competing priorities, and meet deadlines.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Dependable, persistent, and able to work independently.
 
 
 
 
 </li>
 </ul>
 
 
 
 
 Education
 
 
 
 
 <ul>
 <li>
 
 
 
 
 High school diploma required.
 
 
 
 
 </li>
 <li>
 
 
 
 
 Additional education or certification as an Executive or Personal Assistant is a plus.
 
 
 
 
 </li>
 </ul>
 
 
 
 
 
 
 Salary Range
 
 
 
 
 
 
 
 
 $28.00 - $33.00 hourly, depending on experience.
 
 
 
 
 
 
 
 
 
 Benefits
 
 
 
 
 <ul>
 <li>
 
 
 
 Medical
 
 
 
 </li>
 <li>
 
 
 
 Dental
 
 
 
 </li>
 <li>
 
 
 
 Vision
 
 
 
 </li>
 <li>
 
 
 
 Life Insurance
 
 
 
 </li>
 <li>
 
 
 
 401(k)
 
 
 
 </li>
 <li>
 
 Paid Time Off
 
 </li>
 <li>
 
 
 
 Paid Holidays
 
 
 
 </li>
 </ul>
 
 
 
 
 
 About Allstate Floral
 
 
 
 
 
 
 
 
 
 Allstate Floral is a leading home d&eacute;cor company that has become known for its innovative designs and breadth of high-quality artificial flowers and home d&eacute;cor accessories.&nbsp; Products include decorative flowers, plants, trees, home accents and holiday d&eacute;cor sold through a broad spectrum of global retailers, distributors, and interior designers.&nbsp; Allstate Floral fosters an energetic work environment of creativity and collaboration. As the&nbsp;leading importer with the largest in-stock decorative flowers, greenery and home decor, Allstate Floral is always looking to&nbsp;recruit and retain exceptional people&nbsp;who are skilled, confident, innovative and committed to providing excellent customer service to buyers.
 
 
 
 
 
 
 
 
 
 Allstate Floral is an equal opportunity employer.
 
 
 
 
 
 
 
 
 
 Please see our&nbsp;Privacy Notice to California Job Applicants.
 
 
 
 
 
 
</div>

Executive Assistant/Executive Administrator

B&B Hotel Hannover-City

Are you holding an Emirati Family Book? Then you may be the candidate we are looking for. We are seeking a professional and highly organized Executive Secretary / Department Coordinator to provide executive-level support to the CEO while coordinating daily departmental operations. The ideal candidate should possess strong communication skills in English and Arabic, excellent administrative abilities, and the flexibility to support business events during weekends and evenings when required.Key Responsibilities<ul><li>Provide high-level administrative and secretarial support to the CEO.</li><li>Manage calendars, meetings, appointments, travel arrangements, and correspondence.</li><li>Coordinate departmental activities, schedules, and internal communication.</li><li>Prepare reports, presentations, meeting minutes, and official documents.</li><li>Liaise with internal departments, external stakeholders, and clients professionally.</li><li>Support event coordination, including weekend and evening events when required.</li><li>Maintain confidentiality of sensitive business information and executive communications.</li><li>Ensure smooth office operations and assist in resolving administrative issues efficiently.</li><li>Deliver excellent customer service while maintaining strong professional relationships.</li></ul>Required skills/ Education/ Experience<ul><li>Any Bachelors Degree</li><li>Must be hold Emirati Family book</li><li>Minimum 2&ndash;3 years of experience in an Executive Secretary, Executive Assistant, or similar coordination role.</li><li>Proven track record of supporting C-Suite executives.</li><li>Strong communication skills in English and Arabic (spoken and written).</li><li>Proficient in Microsoft Office Applications (Word, Excel, PowerPoint, Outlook).</li><li>Ability to work under pressure and manage multiple priorities effectively.</li><li>Flexible to work during weekends and evenings for events and business requirements.</li><li>Strong organizational, interpersonal, and customer service skills.</li><li>Team player with a professional and positive attitude.</li></ul>Salary: AED 10000/MonthLocation: DubaiType of Employment: Full time / PermanentWhat you can expect from the employerOpportunity to grow and develop creative skillsSupportive and collaborative work environmentExposure to real-world projects and branding work.Pay: AED9,000.00 - AED10,000.00 per hourApplication Question(s):<ul><li>Are you an Emirati national ?</li><li>Are you okay to work 5 days a week?</li><li>Do you have min 2&ndash;3 years of experience in an Executive Secretary, Executive Assistant, or similar coordination role.</li></ul>Work Location: In person

Executive Secretary

The Brokerage A Real Estate Company

Bookkeeper &amp; Executive AssistantThe Brokerage A Real Estate Company | Coral Gables, FloridaCompany OverviewAt The Brokerage A Real Estate Company, we deliver a white-glove real estate experience defined by sophistication, precision, and exceptional service. Rooted in Coral Gables, our firm blends market expertise with elevated client care, innovative systems, and a culture of excellence.We are committed to supporting both our clients and our agents with seamless operations, refined processes, and the highest standards of professionalism.Position OverviewWe are seeking a highly organized, detail-oriented Bookkeeper &amp; Executive Assistant to support the financial and operational backbone of our brokerage. This dual-role position requires discretion, efficiency, and a proactive mindset.You will play a critical role in maintaining financial integrity, processing commissions, and supporting executive leadership in daily operations, ensuring our firm continues to operate at a luxury, white-glove standard.Key ResponsibilitiesFinancial &amp; Bookkeeping Duties<ul><li>Maintain accurate, up-to-date financial records using accounting platforms such as QuickBooks.</li><li>Manage accounts payable and accounts receivable with precision and timeliness</li><li>Perform bank reconciliations, general ledger management, and balance sheet reconciliations</li><li>Prepare and record journal entries in accordance with GAAP standards</li><li>Assist with financial reporting, budgeting, and account analysis</li><li>Support tax preparation and compliance requirements</li><li>Ensure all financial records meet regulatory and brokerage compliance standards</li></ul>Commission &amp; Real Estate Accounting<ul><li>Process and track realtor commissions from contract to disbursement</li><li>Maintain accurate commission records, disbursement authorizations, and transaction files</li><li>Ensure all data related to closings, commissions, and agent payments is complete, organized, and compliant</li><li>Coordinate with title companies, agents, and the compliance department to confirm accuracy of financial details</li><li>Monitor incoming and outgoing wires and maintain proper documentation</li></ul>Executive Assistant Duties<ul><li>Provide direct administrative support to executive leadership</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare internal reports, correspondence, and presentations</li><li>Assist with office operations, vendor coordination, and project management</li><li>Maintain confidentiality in all financial and executive matters</li><li>Support day-to-day brokerage operations to ensure a seamless workflow</li></ul>Qualifications &amp; Experience<ul><li>Proven experience in bookkeeping, accounting, or financial administration</li><li>Strong proficiency in accounting software (QuickBooks, Xero, Sage, or similar)</li><li>Solid understanding of general ledger, debits &amp; credits, reconciliations, and financial reporting</li><li>Experience handling commission structures or real estate transactions is highly preferred</li><li>Exceptional attention to detail and organizational skills</li><li>Ability to manage multiple priorities in a fast-paced, high-performance environment</li><li>Strong communication skills with a polished, professional demeanor</li><li>Experience in an executive support role is a plus</li></ul>What We Offer<ul><li>Opportunity to work within a fast-growing real estate brokerage</li><li>A collaborative, high-performance team environment</li><li>Exposure to high-level real estate operations and executive leadership</li><li>A role that is both analytical and strategic, with room for growth</li></ul>Ideal Candidate ProfileYou are polished, proactive, and precise. You thrive in structured environments, take ownership of your responsibilities, and understand the importance of discretion and excellence in a luxury brand. You bring both financial expertise and executive-level support skills, helping elevate the internal operations of the firm.Pay: $18.00 - $23.00 per hourBenefits:<ul><li>Paid time off</li><li>Paid training</li></ul>Work Location: In person

Bookkeeper

Khazna Data Centers

<div>
 
 Since 2012,
 
 Khazna
 
 has become the
 
 leading wholesale data center provider in the Middle East and North Africa
 
 , delivering reliable and scalable infrastructure to support the region&rsquo;s growing digital ecosystem.
 
 
 
 
 
 We are seeking an
 
 Executive Assistant
 
 to join us and serve as a dedicated strategic partner and administrative lead for a senior executive. The primary goal is to maximize the executive&rsquo;s efficiency by managing complex operational tasks, streamlining communications and overseeing specialized projects. The EA acts as a high-level liaison between the executive and internal/external stakeholders, ensuring that the office runs seamlessly and strategic priorities are met.
 
 
 
 
 
 
 
 
 
 KEY ACCOUNTABILITIES:
 
 
 
 
 Complex Calendar &amp; Schedule Management
 
 
 <ul>
 <li>
 
 Strategic Scheduling:
 
 Own the executive&rsquo;s calendar, resolving conflicts and prioritizing meetings based on business needs.
 </li>
 <li>
 
 Gatekeeping:
 
 Serve as the primary point of contact, managing the executive&rsquo;s time and access.
 </li>
 <li>
 
 Travel Logistics:
 
 Plan and book all travel, including transport, lodging, and detailed itineraries.
 </li>
 </ul>
 
 
 Communication &amp; Liaison
 
 
 <ul>
 <li>
 
 Writing &amp; Editing:
 
 Draft and polish emails, memos, and announcements on behalf of the executive.
 </li>
 <li>
 
 Bridge-Building:
 
 Act as a link between the executive and their team to ensure instructions are clear and tasks are tracked.
 </li>
 <li>
 
 Meeting Support:
 
 Set agendas, take minutes, and follow up on action items to ensure goals are met.
 </li>
 </ul>
 
 
 Projects &amp; Information
 
 
 <ul>
 <li>
 
 Project Tracking:
 
 Support special projects by managing deadlines and coordinating with other departments.
 </li>
 <li>
 
 Discretion:
 
 Handle confidential business and personnel information with total privacy.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 QUALIFICATIONS &amp; COMPETENCIES:
 
 
 <ul>
 <li>
 5+ years of experience providing support at the executive level (C-suite, VP, or Senior Director).
 </li>
 <li>
 Bachelor&rsquo;s degree preferred, or equivalent professional experience.
 </li>
 <li>
 Expert proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 
 Proactive Anticipation:
 
 The ability to stay two steps ahead, identifying potential issues and solving them before they reach the executive.
 </li>
 <li>
 
 Exceptional Communication:
 
 Strong verbal and written skills with the ability to interact confidently with all levels of the organization.
 </li>
 <li>
 
 Adaptability:
 
 Comfort working in a fast-paced environment with shifting priorities and high-pressure deadlines.
 </li>
 <li>
 
 Professional Judgment:
 
 The ability to make independent decisions regarding the executive's time and resources with minimal supervision.
 </li>
 </ul>
 
 
</div>

Executive Assistant (Immediate Joiner)

Amentum

<div>Amentum is currently seeking qualified candidates to serve as an operations Administrative Assistant to support Towed Artillery Systems for the Program Manager Self Propelled Howitzer Systems (SPHS), CPE Offensive Fires, at Picatinny Arsenal, New Jersey. This position will be on-site daily. The ideal candidate for this role would be a former junior artillery officer or senior noncommissioned officer within the Adjutant General Branch. This position is not yet funded, position contingent upon funding award. Other duties may be assigned to support client and contract deliverables.
Job Duties and Responsibilities:<ul>
<li>
Serve as the principal administrative advisor and executive support specialist to the O-5 director.</li>
<li>Manage and maintain the O-5&rsquo;s calendar, taskings, battle rhythm events, coordination of meetings, and operational briefs.</li>
<li>Coordinate travel orders (DTS), itineraries, and visit requests.</li>
<li>Prepare, proofread, and finalize official correspondence in accordance with Army regulations (e.g., AR 25-50).</li>
<li>Manage calls, visitors, and correspondence; prioritize issues requiring director&rsquo;s attention.</li>
<li>Manage, assess, coordinate, complete, and report, internal and external program requirements (taskers) across the product office, higher headquarters, and external organizations.</li>
<li>Coordinate staff packages for decision and signature; ensure completeness and regulatory compliance.</li>
<li>Ensure synchronization of administrative actions across operations, supplies, and personnel sections.</li>
<li>Monitor awards, evaluations (OER/NCOER), officer and enlisted actions, and civilian personnel actions.</li>
<li>Track rating schemes and evaluation timelines; notify leadership of pending requirements.</li>
<li>Assist with onboarding/offboarding packets, leave control logs, and accountability rosters.</li>
<li>Maintain confidentiality of sensitive personnel and command information.</li>
<li>Manage records in accordance with ARIMS and Army information governance policies.</li>
<li>Maintain classified and unclassified filing systems (as required by clearance level).</li>
<li>Ensure proper handling of FOUO/CUI and classified materials.</li>
<li>Oversee digital and hardcopy recordkeeping systems for command continuity.</li>
<li>Develop and maintain SOPs for executive administration functions.</li>
<li>Recommend improvements to administrative processes and workflow systems.</li>
<li>Provide continuity books and transition support for incoming commanders and staff.</li>
<li>Execute all regular transaction processes necessary to maintain operations, records, and databases.</li>
</ul>
Required Qualifications:<ul>
<li>
Bachelor&rsquo;s degree or 10 years of experience with military or government related duties.</li>
<li>Proficient in Microsoft Office, Outlook, and TEAMs applications.</li>
<li>Ability to talk and interact with people proactively.</li>
<li>Critical thinker.</li>
<li>Program Management (PM) awareness.</li>
<li>Able to multitask and adjust quickly.</li>
<li>Must be able to obtain and maintain a US Government Secret Clearance. Please note US Citizenship is required to obtain Secret Clearance. This position can start while in the process of obtaining a Secret Clearance, but a positive adjudication/determination will be required for continued employment.</li>
</ul>
Preferred Qualifications:<ul>
<li>
Previous experience working with Army artillery systems.</li>
<li>4+ years familiarity with Operations, Administration, or Project Management preferably in a Government Acquisition program.</li>
<li>Familiarity with the Enterprise Task management Software Solution (ETMS2)</li>
<li>Previous PM or Ops experience.</li>
<li>Clearance: a SECRET security clearance.</li>
</ul>
Compensation and Benefits:
HIRING SALARY RANGE: $48.00-$62.50 hourly (salary to be determined by the education, experience, knowledge, skills and abilities of applicant internal equity, and alignment with market data). 
Compensation Details:
$48.00-$62.50 
The compensation range or hourly rate listed for this position is provided as a good-faith estimate of what the company intends to offer for this role at the time this posting was issued. Actual compensation may vary based on factors such as job responsibilities, education, experience, skills, internal equity, market data, applicable collective bargaining agreements, and relevant laws. 
Benefits Overview:
Our health and welfare benefits are designed to support you and your priorities. Offerings include:<ul>
<li>
Health, dental, and vision insurance</li>
<li>
Paid time off and holidays</li>
<li>
Retirement benefits (including 401(k) matching)</li>
<li>
Educational reimbursement</li>
<li>
Parental leave</li>
<li>
Employee stock purchase plan</li>
<li>
Tax-saving options</li>
<li>
Disability and life insurance</li>
<li>
Pet insurance</li></ul> 
Note: Benefits may vary based on employment type, location, and applicable agreements. Positions governed by a Collective Bargaining Agreement (CBA), the McNamara-O'Hara Service Contract Act (SCA), or other employment contracts may include different provisions/benefits. 
Original Posting:
03/11/2026 - Until Filled
Amentum anticipates this job requisition will remain open for at least three days, with a closing date no earlier than three days after the original posting. This timeline may change based on business needs. 
Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters.</div>

Operations analyst

Next Step Community Mental Health

Overview Next Step Community Mental Health, INC. is seeking a dynamic and highly organized Personal Assistant to support executive leadership and ensure smooth daily operations. This role offers an exciting opportunity to be at the center of a fast‑paced, evolving environment. The ideal candidate will demonstrate exceptional organization, strong follow‑through, proactive problem‑solving abilities, and the flexibility needed to support a small but rapidly growing organization.This position involves supporting the Executive Director across multiple locations&mdash;including the administrative office and the Executive Director&rsquo;s home&mdash;and may require travel in the Executive Director&rsquo;s personal vehicle for work‑related purposes. Full travel flexibility is required.Duties &amp; Responsibilities<ul><li>Manage complex calendars using Microsoft Outlook, scheduling meetings, appointments, and events with precision.</li><li>Coordinate and plan events, conferences, and meetings, including logistics such as venue bookings, materials, and catering.</li><li>Prepare correspondence, reports, presentations, and operational documents with attention to detail.</li><li>Maintain professional phone etiquette when managing multi-line phone systems, screening calls, and supporting communication needs.</li><li>Perform data entry tasks using QuickBooks, and maintain both digital (Google Workspace) and physical filing systems.</li><li>Assist with office management tasks including supply procurement and maintaining a well-organized environment.</li><li>Support project coordination by tracking deadlines, preparing documentation, and ensuring follow‑through across multiple departments.</li><li>Conduct proofreading and transcription to ensure accuracy and professionalism in all communications.</li><li>Assist with HR coordination tasks as delegated, handling sensitive and personal information with strict confidentiality.</li><li>Provide support across various departments as needed, contributing to multiple projects simultaneously.</li><li>Pick up and drop off orders, materials, or documents as needed for business operations.</li><li>Draft professional emails, memos, and follow‑up communications on behalf of the Executive Director.</li><li>Follow up consistently with leadership and staff to ensure tasks, deadlines, and deliverables are met.</li><li>Support work/life integration tasks that enhance executive efficiency.</li><li>Be available after hours via phone or text if urgent matters arise (compensated accordingly).</li></ul>Required Skills &amp; Qualifications<ul><li>Minimum of 2 years of executive support or personal assistant experience.</li><li>Proven reliability, professionalism, and ability to maintain absolute confidentiality.</li><li>Reliable transportation and willingness to travel within a 50‑mile radius regularly.</li><li>Ability to adapt quickly to change in a fast‑moving, small‑company environment with no resistance to shifting priorities.</li><li>Strong organizational skills with the ability to multitask efficiently.</li><li>Excellent verbal and written communication skills, including strong phone communication&mdash;not solely text or email.</li><li>Proficiency with Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and DocuSign.</li><li>Knowledge of QuickBooks or basic bookkeeping principles.</li><li>Strong problem‑solving and decision‑making abilities; able to work independently with minimal supervision.</li><li>Self‑motivated, proactive, and able to anticipate needs.</li><li>Ability to develop ideas, propose solutions, and follow through to execution.</li><li>High attention to detail, excellent typing skills, and strong proofreading abilities.</li><li>Organized, dependable, and able to manage multiple responsibilities simultaneously.</li><li>Quick and eager learner who can adapt to evolving processes and systems.</li><li>Willingness to accompany the Executive Director to various locations, including her home, administrative offices, and community-based locations.</li><li>Full travel flexibility is required.</li></ul>Additional Information<ul><li>Part-time position with the opportunity to transition to full-time.</li><li>Pay rate: TBD based on experience and qualifications.</li><li>Compensation provided for any after-hours time worked.</li></ul>Job Types: Full-time, Part-time, ContractApplication Question(s):<ul><li>Are you available after hours via phone or text if urgent matters arise?</li></ul>Experience:<ul><li>Personal assistant: 2 years (Required)</li></ul>Work Location: Hybrid remote in Miramar, FL 33023

Personal Assistant

Solomon Page

<div>
 We are looking for an Executive Assistant for a top media &amp; entertainment company out of their Burbank, CA offices! Our client is seeking a highly proactive, assertive Executive Assistant to support a senior creative leader who is standing up a new enterprise-wide creative execution team, while temporarily maintaining responsibilities at Company. This is a fast paced, high-volume role that requires strong judgment, confidence, and real time, in office support. Manager is Head of Creation and needs someone who can help keep her on task, protecting her time, comfortable being blunt but professional, must work well with others and have a collaborative nature when necessary.
 
 
 <ul>
 <li>
 Pay rate: $42.00-$46.00/hr based on experience
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 End to end calendar management and time protection for a senior executive
 </li>
 <li>
 Proactively manage daily and weekly operating rhythm; prevent over booking
 </li>
 <li>
 Provide real time, in office support (time checks, interruptions, day of adjustments)
 </li>
 <li>
 Actively push back, enforce breaks, and protect executive priorities
 </li>
 <li>
 Rapidly adapt to last minute changes and shifting priorities
 </li>
 <li>
 Book and manage travel arrangements
 
 
 
 </li>
 </ul>
 
 Required Qualifications:
 
 
 
 <ul>
 <li>
 Seasoned EA who is confident, proactive, and comfortable being assertive
 </li>
 <li>
 Experience supporting senior or C suite executives in fast moving environments
 </li>
 <li>
 Strong judgment and ability to independently manage competing priorities
 </li>
 <li>
 Comfortable interrupting meetings and advocating for executive time
 </li>
 <li>
 Prior Company experience is a nice to have, not required
 
 
 
 </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Executive Assistant

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