executive support specialist

Insight Global

<div>
 <p>
  <strong>
   Title:
  </strong>
  Executive Technology Support Specialist
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Rockville, MD
 </p>
 <p>
  <strong>
   Contract:
  </strong>
  6 month to permanent
 </p>
 <p>
  <strong>
   Onsite Expectations
  </strong>
  : 5 days per week in office.
 </p>
 <p>
  <strong>
   Travel Expectations
  </strong>
  : up to 10% as needed
 </p>
 <p>
  <strong>
   Hours
  </strong>
  : standard office schedule is 8:00am-5:00pm ET, Mon-Fri
 </p>
 <p>
  <strong>
   Start Date
  </strong>
  : ASAP
 </p>
 <p>
  <strong>
   Pay Rate
  </strong>
  : $90K-$110K
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Description
  </strong>
 </p>
 <p>
  This role provides dedicated, high-touch technical support to C-suite executives, senior leadership, and VIP personnel. Responsibilities include priority installation, configuration, and troubleshooting of executive technology systems including premium workstations, displays, mobile devices, and specialized peripherals. The position requires exceptional communication skills when delivering personalized software, hardware and application support tailored to executive workflows. This specialist provides rapid incident response with discretion, maintains meticulous documentation of executive equipment, manages white-glove deployment of new technology, and ensures executive assets receive thorough inventory tracking and proactive maintenance. Must demonstrate composure under pressure and maintain confidentiality when supporting time-sensitive executive functions.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Profile Tasks/Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Deliver white-glove VIP Support for executive management and administrative staff, ensuring prioritized response times and seamless technology integration for high-level operations.
  </li>
  <li>
   Provide extensive Windows and Mac support, including the deployment, configuration, and advanced troubleshooting of macOS devices and integrated Apple ecosystem applications.
  </li>
  <li>
   Perform daily monitoring of the Helpdesk Ticketing System to ensure all requests are being responded to within the assigned SLA. Provide support for requests, investigate, and troubleshoot issues.
  </li>
  <li>
   Provide Tier 2 &amp; 3 technical support for system users. Manage Active Directory/Office 365 by creating, changing, and deleting user accounts per request.
  </li>
  <li>
   Repair and recover from hardware or software failures. Coordinate and communicate with impacted constituencies.
  </li>
  <li>
   Collaborate with the Desktop Engineering team to perform system and software testing procedures.
  </li>
  <li>
   Update assigned tickets and continuously coordinate necessary work.
  </li>
  <li>
   Advise management of potential risks that may have an impact on the IT environment.
  </li>
  <li>
   Assist in the management of Service Desk resources for optimal performance.
  </li>
  <li>
   Maintain a professional demeanor and behavior across all communication channels including in-person interactions, phone conversations, email correspondence, virtual meetings, and instant messaging platforms.
  </li>
  <li>
   Demonstrate emotional intelligence and cultural sensitivity when addressing diverse stakeholders; effectively represent the organization's values through clear, concise, and respectful communication while adapting tone and technical content appropriately for different audiences.
  </li>
  <li>
   Lead the execution of core tasks and responsibilities without close supervision and with latitude for independent judgment.
  </li>
  <li>
   Lead IT support needs for executive management staff and their administrative support staff; must be available for on-call duties.
  </li>
  <li>
   Provide feedback and guidance to junior team members regarding the execution of core tasks and responsibilities.
  </li>
  <li>
   Share knowledge related to industry best practices and standards with others across the team.
  </li>
  <li>
   Maintain professional demeanor and behavior at all times in all forms of communication.
  </li>
  <li>
   Perform other duties as assigned by manager.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Profile Minimum Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   Typically requires a bachelor's degree. May have an advanced degree or specialized certification/licensure.
  </li>
  <li>
   The skills required for this role are typically demonstrated by 15 plus years of relevant experience.
  </li>
  <li>
   1-3 Years of dedicated VIP/Executive support
  </li>
  <li>
   1-3 Years of extensive Mac support (JAMF certifications)
  </li>
  <li>
   Ability to work varying shifts, including periodic night, weekend assignments and on call
  </li>
 </ul>
</div>


Executive Technology Support Specialist

Career Group

<div>
 <p>
  <strong>
   Executive Support Specialist
  </strong>
 </p>
 <p>
 </p>
 <p>
  A boutique, mission-driven litigation law firm is hiring for an Executive Support Specialist to support the C-Suite in their NYC office. They are seeking a motivated and talented administrative professional to join their team.
 </p>
 <p>
 </p>
 <p>
  <strong>
   Salary
  </strong>
  commensurate with experience
  <strong>
   :
  </strong>
  $120,000 - $150,000 + paid overtime + discretionary bonus + excellent benefits package + free lunch onsite a few days/week
 </p>
 <p>
 </p>
 <p>
  <strong>
   Location:
  </strong>
  This role is based in office Monday &ndash; Friday in Midtown
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Hours:
  </strong>
  9:00 a.m. &ndash; 6:00 p.m. daily with flexibility as needed
 </p>
 <p>
 </p>
 <p>
  <strong>
   Responsibilities include
  </strong>
  :
 </p>
 <ul>
  <li>
   Provides administrative support to firm leadership
  </li>
  <li>
   Manages meeting agendas and leadership schedules
  </li>
  <li>
   Schedules meetings and calls
  </li>
  <li>
   Screens phone calls and emails
  </li>
  <li>
   Prepares expense reports and billing statements
  </li>
  <li>
   Manages complex calendars
  </li>
  <li>
   Supports ad hoc projects as needed
  </li>
  <li>
   Maintains and updates data trackers and reports
  </li>
  <li>
   Sends mail and packages for the office
  </li>
  <li>
   Arranges travel and manages travel plan changes as needed
  </li>
  <li>
   Maintains appropriate records for files, insurance claims, and internal records
  </li>
  <li>
   Assists with new client intake processes
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
  :
 </p>
 <ul>
  <li>
   5-7 years of administrative support; experience within a law firm is a plus
  </li>
  <li>
   Must have longevity on resume &ndash; no job hoppers!
  </li>
  <li>
   Bachelor&rsquo;s degree is preferred
  </li>
  <li>
   Proficiency in
   <strong>
   </strong>
   Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
  </li>
  <li>
   Strong communication and organizations skills with exceptional attention to detail and ability to prioritize
  </li>
  <li>
   Ability to work flexible hours and handle sensitive documentation with discretion
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Please submit your resume to apply!
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
  </strong>
 </p>
</div>


Executive Assistant

Partnership For Strong Families Inc

<div><div><div>The Executive Assistant/Internal Communication Specialist serves as a strategic partner to the President &amp; CEO and plays a central role in advancing organizational alignment, communication, and operational effectiveness.</div></div><div><div>
This position is responsible for:</div></div><ul><li><div>
Providing high-level executive support to the CEO.</div></li><li><div>
Leading and managing internal communications across the agency.</div></li><li><div>
Supporting executive leadership coordination and agency-wide initiatives.</div></li><li><div>
Enhancing employee engagement through clear, consistent, and mission-driven communication.</div></li><li><div>
Overseeing special projects that strengthen organizational culture and operational alignment.</div></li></ul><div><div>
The role requires exceptional judgment, discretion, initiative, and the ability to manage complex priorities in a fast-paced environment.</div></div><div><div>
This position may involve acquiring, accessing, using, and safeguarding Protected Health Information in accordance with applicable law and agency policies.</div></div><p>
</p><div><div><b>ESSENTIAL JOB FUNCTIONS</b></div></div><div><div><b>
Executive Support to the President &amp; CEO</b></div></div><div><div><b>
Strategic Executive Partnership</b></div></div><ul><li><div>
Serve as a trusted advisor and strategic thought partner to the CEO.</div></li><li><div>
Proactively manage the CEO&rsquo;s priorities, ensuring alignment with strategic goals.</div></li><li><div>
Anticipate needs and provide forward-looking support to enhance executive effectiveness.</div></li><li><div>
Track and monitor key initiatives, deadlines, and executive deliverables.</div></li><li><div>
Prepare briefing materials, executive summaries, reports, and presentations.</div></li></ul><div><div><b>
Executive Operations &amp; Administrative Leadership</b></div></div><ul><li><div>
Manage an extremely active and dynamic calendar with strategic prioritization.</div></li><li><div>
Coordinate complex meetings, travel, itineraries, and logistics.</div></li><li><div>
Screen and prioritize correspondence, drafting responses when appropriate.</div></li><li><div>
Research and analyze issues presented to the CEO and recommend action steps.</div></li><li><div>
Prepare confidential correspondence, reports, and communications.</div></li><li><div>
Reconcile corporate credit card expenses and prepare monthly expense reports.</div></li><li><div>
Maintain confidentiality and professionalism at all times.</div></li><li><div>
Perform other related duties as assigned.</div></li></ul><div><div><b>
Executive Team Coordination</b></div></div><ul><li><div>
Coordinate Executive Leadership Team meetings and retreats.</div></li><li><div>
Develop agendas in partnership with the CEO.</div></li><li><div>
Attend meetings as needed and document action items and follow-up responsibilities.</div></li><li><div>
Monitor progress on executive team commitments and cross-department initiatives.</div></li></ul><div><div><b>
Internal Communications Strategy</b></div></div><ul><li><div>
Develop and implement a comprehensive internal communications strategy aligned with the agency&rsquo;s strategic plan.</div></li><li><div>
Ensure consistent messaging that reinforces mission, vision, values, and culture.</div></li><li><div>
Establish structured communication pathways between executive leadership and staff.</div></li><li><div>
Design and implement communication plans for organizational changes, initiatives, and major announcements.</div></li><li><div>
Evaluate communication effectiveness and adjust strategies accordingly.</div></li></ul><div><div><b>
Employee Engagement &amp; Culture Support</b></div></div><ul><li><div>
Support leadership in strengthening workplace culture through transparent communication.</div></li><li><div>
Develop and deliver internal messaging that promotes employee recognition, engagement, and morale.</div></li><li><div>
Coordinate CEO messaging including staff updates, town halls, video messages, and written communications.</div></li><li><div>
Partner with HR and leadership to support employee wellness and engagement initiatives.</div></li><li><div>
Assist with internal campaigns that promote workforce stability and retention.</div></li></ul><div><div><b>
Content Development &amp; Messaging</b></div></div><ul><li><div>
Draft internal announcements, newsletters, executive updates, and agency-wide communications.</div></li><li><div>
Develop talking points and communication tools for leadership.</div></li><li><div>
Translate complex policy or strategic initiatives into accessible messaging for staff.</div></li><li><div>
Maintain brand consistency across internal communications materials.</div></li><li><div>
Develop visual materials (charts, dashboards, presentations) to support executive communication.</div></li><li><div>
Coordinate internal calendar of events and major agency milestones.</div></li><li><div>
Ensure timely dissemination of information across departments and programs.</div></li></ul><div><div><b>
Event &amp; Initiative Support</b></div></div><ul><li><div>
Assist in planning agency-wide meetings, leadership retreats, and staff engagement events.</div></li><li><div>
Coordinate logistics including facilities, vendors, communications, and budgets.</div></li><li><div>
Develop internal communications materials to support agency campaigns and events.</div></li></ul><div><div><b>
Education &amp; Experience</b></div></div><ul><li><div>
Associate&rsquo;s degree in related field required; bachelor&rsquo;s degree preferred.</div></li><li><div>
Five (5) to ten (10) years of executive-level administrative experience.</div></li><li><div>
Experience in internal communications, organizational development, or corporate communications strongly preferred.</div></li><li><div>
Experience supporting senior executives in complex organizations preferred.</div></li><li><div>
Possession of a valid, State of Florida driver&rsquo;s license to operate the motor vehicle operated; Requirement exists at the time of hire and as a condition of continued employment.</div></li></ul></div>

Executive Assistant/Internal Communications Specialist

JKZ LLP

<div><p><b>Exemption Status</b><b>:</b> Hourly Non-Exempt</p>
<p><b>Remote Options/Office Hours</b><b>:</b> On-Site/Hybrid</p>
<p><b>Classification</b><b>:</b> Administrative Support</p>
<p><b>Reports To</b><b>:</b> Managing Partner</p>
<p><b>Summary of Position</b>:</p>
<p>The Executive Assistant to the Managing Partner of JKZ LLP (&ldquo;JKZ&rdquo; or the &ldquo;Firm&rdquo;) provides high-level executive, administrative, and operational support, including assisting with firm-wide initiatives. This role requires a highly organized, detail-oriented professional with sound judgment, discretion, and the ability to manage competing priorities in a fast-paced environment.</p>
<p>Serving as a primary liaison to firm leadership, partners, referral sources, vendors, and business partners, the Executive Assistant anticipates needs, maintains strict confidentiality, and helps manage the Managing Partner's professional obligations, including leadership duties, speaking engagements, marketing, recruiting, client relations, and business travel.</p>
<p>Spanish language proficiency is preferred, as the Firm works with many international clients and events, and the Executive Assistant may assist with communications and coordination in Spanish.</p>
<p>JKZ employees are expected to &ldquo;Think Outside the Box,&rdquo; applying creativity, sound judgment, and initiative to deliver thoughtful solutions and exceptional client service. The Accounting Specialist is expected to model and uphold JKZ's mission, vision, and values in all professional interactions and to consistently produce work that meets or exceeds the JKZ Standard.</p>
<p><b>Direct Reports:</b> N/A</p>
<p><b>Essential Duties and Responsibilities, including but not limited to</b>:</p>
<p><b>1. Executive &amp; Administrative Support</b></p>
<ul><li>Maintain organization of the Managing Partner's responsibilities, priorities, deadlines, and firm leadership obligations.</li></ul>
<ul><li>Manage the Managing Partner's calendar, ensuring strategic scheduling of meetings, calls, and commitments.</li></ul>
<ul><li>Serve as a gatekeeper for the Managing Partner by managing requests for time, prioritizing communications, and ensuring the Managing Partner's time is allocated effectively.</li></ul>
<ul><li>Draft correspondence, presentations, reports, and other documents in accordance with firm formatting standards.</li></ul>
<ul><li>Prepare spreadsheets, reports, and materials for meetings, presentations, and internal communications.</li></ul>
<ul><li>Track and process expense reimbursements and maintain related documentation.</li></ul>
<ul><li>Assist with attorney time entry and administrative tasks as needed.</li></ul>
<ul><li>Provide backup support to the Managing Partner's Legal Secretary when necessary.</li></ul>
<p><b>2. Liaison &amp; Relationship Management</b></p>
<ul><li>Serve as a key liaison between the Managing Partner and firm leadership, partners, administrative departments, and staff.</li></ul>
<ul><li>Communicate with clients, vendors, referral sources, and business partners on behalf of the Managing Partner.</li></ul>
<ul><li>Manage communications and ensure timely follow-up on requests, issues, and action items.</li></ul>
<ul><li>Maintain professional and effective relationships with internal and external stakeholders.</li></ul>
<p><b>3. Marketing, Business Development &amp; Recruiting Support</b></p>
<ul><li>Assist with marketing initiatives, speaking engagements, and business development activities involving the Managing Partner.</li></ul>
<ul><li>Coordinate logistics for conferences, presentations, and professional engagements.</li></ul>
<ul><li>Support recruiting efforts and professional networking initiatives.</li></ul>
<ul><li>Assist with projects related to the Firm's strategic growth and business development goals.</li></ul>
<p><b>4. Travel &amp; Event Coordination</b></p>
<ul><li>Coordinate and manage domestic and international travel arrangements.</li></ul>
<ul><li>Prepare travel itineraries and ensure all logistics are arranged in advance.</li></ul>
<ul><li>Assist with planning and coordination of firm events, partner meetings, and employee engagement initiatives.</li></ul>
<ul><li>Support logistics related to conferences, meetings, and firm functions.</li></ul>
<p><b>5. Project &amp; Operations Support</b></p>
<ul><li>Support firm initiatives and operational projects as directed by the Managing Partner.</li></ul>
<ul><li>Track project timelines and ensure follow-up on assignments and outstanding items.</li></ul>
<ul><li>Assist with coordination of new client intake processes when needed.</li></ul>
<ul><li>Provide general operational support related to firm management priorities.</li></ul>
<p><b>6. Limited Personal Support</b></p>
<ul><li>Provide limited personal administrative support to the Managing Partner, including personal calendaring or coordination of select appointments when necessary.</li></ul>
<p><b>7. Confidentiality &amp; Professional Discretion</b></p>
<ul><li>This position requires the highest level of confidentiality, discretion, and professionalism. The Executive Assistant will have access to sensitive firm information, including but not limited to personnel matters, financial data, client information, compensation discussions, and firm strategy.</li></ul>
<ul><li>The Executive Assistant is expected to exercise sound judgment in handling confidential information and communications and must maintain strict confidentiality at all times. The ability to manage sensitive matters with discretion and professionalism is essential to the success of this role.</li></ul>
<p><b>Knowledge, Experience and Skills Requirements</b><b>:</b></p>
<p>To perform this job successfully, an individual must be able to satisfactorily perform all essential duties. The requirements listed below are representative of the knowledge, skill, and physical and mental abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p>
<p><b>1. Mental Demands</b></p>
<ul><li>Manage multiple tasks, deadlines, and priorities simultaneously.</li></ul>
<ul><li>Work in a fast-paced environment with frequent interruptions and shifting priorities.</li></ul>
<ul><li>Exercise sound judgment and maintain strict confidentiality.</li></ul>
<ul><li>Analyze information and identify issues requiring attention.</li></ul>
<ul><li>Maintain strong attention to detail and a high level of accuracy.</li></ul>
<ul><li>Communicate clearly and professionally with individuals at all levels of the Firm and external organizations.</li></ul>
<ul><li>Work independently while collaborating effectively within a team environment.</li></ul>
<p><b>2. Physical Demands &amp; Work Environment</b></p>
<ul><li>Prolonged periods of sitting and working at a computer.</li></ul>
<ul><li>Frequent use of office equipment including computer, phone, copier, and scanner.</li></ul>
<ul><li>Occasional standing, walking, bending, and lifting up to 20 pounds.</li></ul>
<ul><li>Work is performed primarily in a professional office environment.</li></ul>
<ul><li>Occasional attendance at firm meetings, events, or off-site engagements may be required.</li></ul>
<p><b>3. Education &amp; Experience</b></p>
<ul><li>Minimum of five (5) years of recent experience supporting a Managing Partner or shareholder in a law firm or other professional services firm.</li></ul>
<ul><li>Prior experience in a legal or professional services environment strongly preferred.</li></ul>
<ul><li>Demonstrated experience managing complex schedules, projects, and executive-level responsibilities.</li></ul>
<p><b>4. Knowledge, Skills &amp; Abilities</b></p>
<ul><li>Strong organizational and time-management skills with the ability to prioritize competing demands.</li></ul>
<ul><li>Exceptional attention to detail and commitment to accuracy.</li></ul>
<ul><li>Ability to communicate clearly and professionally with internal and external stakeholders.</li></ul>
<ul><li>Spanish language proficiency preferred to support international client communications and events.</li></ul>
<ul><li>Ability to work independently while collaborating effectively within a team environment.</li></ul>
<ul><li>Positive attitude, intellectual curiosity, dependability, and strong work ethic.</li></ul>
<ul><li>Ability to take initiative, anticipate needs, and proactively address issues.</li></ul>
<ul><li>Proficiency in MS Office (Word, Excel, Outlook) and modern law firm practice management software.</li></ul>
<ul><li>Excellent command of English, including grammar, usage, form, and style.</li></ul>
<p><b>Additional Information</b>:</p>
<p>This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. JKZ LLP is an equal opportunity employer committed to creating an inclusive and diverse workforce. We comply with the ADA and other applicable laws and consider reasonable accommodations to qualified individuals with disabilities that may be necessary for individuals to perform essential functions.</p></div>

Executive Assistant to Managing Partner

Simon-Kucher

<div>
 <strong>
  To support the teams working on our exciting projects, we are looking for
 </strong>
 <strong>
  Executive Assistant
  <br/>
  <br/>
 </strong>
 <strong>
  In the United States
  <br/>
  <br/>
 </strong>
 This role intentionally combines the breadth of a traditional Administrative Assistant position with the depth, judgment, and proactive partnership of a senior Executive Assistant. It supports a Senior Partner in a global consulting environment by ensuring operational excellence, disciplined priority management, and reliable follow‑through across client work, business development, firm leadership, and recruiting.
 <br/>
 <br/>
 The role goes beyond task execution. You will serve as a high‑trust extension of the Partner; bringing order, clarity, and foresight to a fast‑moving environment so the Partner can stay focused on high‑impact work.
 <br/>
 <br/>
 <strong>
  What Makes Us Special
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Become part of a unique entrepreneurial team. Think independently, use your initiative, and take some risks. Entrepreneurship is a powerful force that drives the growth not only of our firm but our clients and people.
  </li>
  <li>
   Unlock the power of opportunity. Advance your career in a thriving company with a startup feel. We invest in your professional development every step of the way.
  </li>
  <li>
   Enjoy balance and flexible working. Be empowered to do your best work &ndash; whether it&rsquo;s from home or in the office.
  </li>
  <li>
   Prioritize your health and wellbeing. No matter where you live, we offer a competitive suite of health benefits to help keep you and your loved ones safe.
  </li>
  <li>
   Invest in your future. All US and Canadian employees enjoy 401(k) &amp; RRSP benefits with company matching. Our Employee Bonus Opportunity Program ensures that when our firm grows, you grow with us.
  </li>
  <li>
   Work in a values-driven culture. At Simon-Kucher, our vision is to become the world's leading growth specialist. Our values guide the way we do business and communicate our distinctiveness. They sum up what we stand for, influence our culture, and drive how and why we do things.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  How You Will Create An Impact
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Own and optimize the Partner&rsquo;s calendar with a strong bias toward strategic priorities; anticipate conflicts and adjust proactively (no surprises).
  </li>
  <li>
   Coordinate, manage, and support internal and external meetings, conference calls, video sessions, and events end-to-end (agendas, logistics, preparation, follow-ups).
  </li>
  <li>
   Manage inbox triage and message prioritization; draft responses and take first-pass actions to keep momentum moving.
  </li>
  <li>
   Track key deliverables, deadlines, decisions, and commitments across multiple workstreams; ensure reliable follow-through and early risk-flagging.
  </li>
  <li>
   Ensure the Partner is prepared for key meetings with the right context, materials, and pre-reads well in advance.
  </li>
  <li>
   Serve as a point of coordination with internal teams, firm leadership, clients, and external partners; maintain professional and timely communication.
  </li>
  <li>
   Support client-facing projects with administrative coordination (scheduling, CRM updates, contract submission requests, gifting, travel/logistics).
  </li>
  <li>
   Maintain client and prospect databases; compile customer profiles and maintain opportunity pipelines to support business development efforts.
  </li>
  <li>
   Support outbound marketing and profile initiatives (conferences, webinars, white papers, targeted outreach); provide light social media support and content coordination.
  </li>
  <li>
   Support budget preparation and tracking for the Partner; interface with Accounts Payable and Finance on payments, expenses, and budget management.
  </li>
  <li>
   Interface with Legal for contract coordination and with HR, Marketing, IT, and Operations for cross-functional support and execution.
  </li>
  <li>
   Assist with recruiting logistics (candidate scheduling, interview coordination, follow-ups) and occasional onboarding support in coordination with office leadership.
  </li>
  <li>
   Provide backup coverage for other assistants as needed; contribute to office initiatives and continuous improvement of operating systems.
  </li>
  <li>
   Take ownership of ad hoc projects that improve efficiency, responsiveness, and professionalism across the Partner&rsquo;s day-to-day operations.
  </li>
  <li>
   Interface effectively with colleagues globally across multiple countries and time zones.
  </li>
  <li>
   This is a remote role and must be based in the pacific time zone.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Your Profile
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   You&rsquo;ll act as a trusted operational and strategic partner to the Partner, proactively managing time, priorities, and workflows so meetings start on time, materials are prepared in advance, and commitments are met without last-minute fire drills.
  </li>
  <li>
   You&rsquo;ll build systems for prioritization, decision routing, inbox management, weekly planning, and follow-up.
  </li>
  <li>
   You&rsquo;ll operate with discretion and confidence, managing up when needed and helping the Partner shift from reactive work to intentional, high-value execution.
  </li>
  <li>
   The result is a smoother, more professional experience for clients, colleagues, and teams.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Skills &amp; Experience:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree required or equivalent relevant work experience.
  </li>
  <li>
   10+ years of experience supporting senior leaders in consulting, professional services, or similarly fast-paced organizations.
  </li>
  <li>
   Exceptional organizational skills; ability to bring order to complexity and manage multiple priorities simultaneously.
  </li>
  <li>
   Strong written and verbal communication skills; comfort interacting with senior stakeholders and external clients.
  </li>
  <li>
   High emotional intelligence, discretion, sound judgment, and ability to handle confidential information.
  </li>
  <li>
   Ability to anticipate needs, operate with minimal direction, and manage up confidently and tactfully.
  </li>
  <li>
   Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, Zoom, Slack).
  </li>
  <li>
   Strong attention to detail, accuracy, and follow-through; service mindset and problem-solving orientation.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Success in This Role Looks Like:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Meetings start on time, run cleanly, and are consistently well prepared.
  </li>
  <li>
   Deadlines and commitments are tracked and met reliably, with fewer last-minute escalations.
  </li>
  <li>
   Calendar and inbox are under control and aligned with true priorities.
  </li>
  <li>
   The Partner feels less reactive, more focused, and better supported.
  </li>
  <li>
   Clients and colleagues experience smoother coordination and consistently professional engagement.
   <br/>
   <br/>
  </li>
 </ul>
 The pay range for this position $95,000-$105,000 per year. Compensation may vary depending on relevant experience, skills, geographic location, and business needs. We offer a comprehensive package of benefits including paid time off, 13 paid holidays per year, medical/dental/vision insurance, basic life insurance, and 401(k) to eligible employees.
 <br/>
 <br/>
 <strong>
  About Simon-Kucher
  <br/>
  <br/>
 </strong>
 Simon-Kucher is a global consultancy with more than 2,000 employees in 30+ countries. Our sole focus is on unlocking better growth that drives measurable revenue and profit for our clients. We achieve this by optimizing every lever of their commercial strategy &ndash; product, price, innovation, marketing, and sales &ndash; based on deep insights into what customers want and value. With 40 years of experience in monetization topics of all kinds, we are regarded as the world&rsquo;s leading pricing and growth specialist.
 <br/>
 <br/>
 Simon-Kucher is an Equal Employment Opportunity (&ldquo;EEO&rdquo;) employer. Our employment decisions are made without regard to race, color, religion, gender, national origin, age, disability, marital status, veteran or militarily status, or any other legally protected status.
 <br/>
 <br/>
 We believe in building a culture that embraces belonging, creating an environment in which our people feel valued, are able to be themselves and feel their contribution matters. If we get that right, great things will happen; people will grow faster, innovate, feel valued, and create better outcomes for everyone &ndash; our people, our clients and, of course, our business.
 <br/>
 <br/>
 Simon-Kucher North America Talent Acquisition Team
 <br/>
 <br/>
 RecruitingNorthAmerica@simon-kucher.com
 <br/>
 <br/>
 simon-kucher.com/careers
 <br/>
 <br/>
</div>


N Y C District Council Carpenters Welfare Fund

<p></p><div><p><b>Job Posting: Executive Assistant</b><br>
<b>Location: New York City</b><br>
<b>Organization: New York City District Council of Carpenters Benefit Funds</b><br>
<b>Employment Type: Full-Time &ndash; On Site</b><br>
<b>Salary Range: $80,000 - $95,000</b></p><p><br>
</p><p><b>Job Summary</b></p><p><b>
The New York City District Council of Carpenters Benefit Funds is seeking a highly professional, proactive, and discreet Executive Assistant to provide strategic administrative support to the Executive Director and senior leadership team, including the Director of Finance and Director of Operations.</b></p><p><b>
This role serves as a trusted partner to executive leadership and plays a critical role in ensuring organizational efficiency, executive effectiveness, and seamless internal and external communication.</b></p><p><b>
The Executive Assistant reports directly to the Executive Director and operates with a high level of judgment, confidentiality, and initiative.</b></p><p><br>
</p><p><b>Key Responsibilities</b></p><ul><li><b>
Provide high-level executive support to the Executive Director and senior leadership team.</b></li><li><b>
Manage complex and dynamic executive calendars, prioritizing sensitive matters and aligning scheduling with organizational priorities.</b></li><li><b>
Serve as a gatekeeper and liaison between leadership and internal/external stakeholders.</b></li><li><b>
Prepare, edit, and manage executive correspondence, presentations, reports, and meeting materials.</b></li><li><b>
Coordinate and support Board and Committee meetings, including logistics, materials preparation, and minutes.</b></li><li><b>
Oversee executive communications including reviewing incoming correspondence and routing appropriately.</b></li><li><b>
Coordinate travel arrangements, itineraries, and accommodations for executives and Trustees.</b></li><li><b>
Track action items and follow-ups to ensure leadership initiatives move forward.</b></li><li><b>
Support cross-functional projects and special initiatives led by senior leadership.</b></li><li><b>
Maintain confidentiality while handling sensitive organizational and personnel information.</b></li><li><b>
Assist with office operations, vendor coordination, and executive-level administrative processes.</b></li></ul><p><br>
</p><p><b>Required Skills &amp; Competencies</b></p><ul><li><b>
Exceptional organizational and time-management skills</b></li><li><b>
Strong written and verbal communication abilities</b></li><li><b>
Professional judgment and discretion in handling confidential matters</b></li><li><b>
Ability to anticipate executive needs and operate proactively</b></li><li><b>
Strong relationship-building and stakeholder management skills</b></li><li><b>
Advanced proficiency in Microsoft Office Suite and digital collaboration tools</b></li><li><b>
Ability to manage multiple priorities in a fast-paced environment</b></li></ul><p><br>
</p><p><b>Education &amp; Experience</b></p><ul><li><b>
Bachelor&rsquo;s Degree required (Business Administration or related field preferred)</b></li><li><b>
3&ndash;5 years of experience supporting senior executives or leadership teams</b></li><li><b>
Experience supporting Board-level activities strongly preferred</b></li></ul><p><br>
</p><p><b>Benefits</b></p><p><b>
Benefits include:</b></p><ul><li><b>
Defined contribution retirement plan with generous employer contributions</b></li><li><b>
Family health coverage with no employee premium</b></li><li><b>
Dental and vision benefits</b></li><li><b>
Continuing education support</b></li><li><b>
Paid time off</b></li></ul><p><br>
</p><p><b>How to Apply</b></p><p><b>
Please submit your resume to:</b><br>
<b>resume2026@nyccbf.org</b></p><p><br>
</p><p><b>Equal Opportunity Employer</b></p><p><b>
The NYCDCC Benefit Funds are committed to Equal Employment Opportunity and prohibit discrimination on any protected basis under federal, state, or local law.</b></p><p><b>
Reasonable accommodation is available for applicants during the hiring process. Requests may be submitted to </b><b>resume2026@nyccbf.org</b><b>.</b></p></div>

Turner Venture Holdings

<div>
 <p>
  <strong>
   Executive Assistant / Personal Assistant (EA/PA) &mdash; CEO-Level Support
  </strong>
 </p>
 <p>
  <strong>
   Location: Austin, TX (In-Person)
  </strong>
 </p>
 <p>
  We are hiring an Executive Assistant / Personal Assistant (EA/PA) to support a high-profile executives across business and personal priorities. This is a very high-trust role requiring excellent judgment, discretion, responsiveness, and execution.
 </p>
 <p>
  This position requires the candidate to be flexible, including availability outside standard business hours as needed.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Location &amp; Travel
  </strong>
 </p>
 <ul>
  <li>
   Based in
   <strong>
    Austin, TX
   </strong>
   with
   <strong>
    regular in-person support
   </strong>
  </li>
  <li>
   Day-to-day locations vary across the Austin area based on schedule and commitments
  </li>
  <li>
   Must be comfortable driving locally for operational needs (e.g., document/package pickup and drop-off)
  </li>
  <li>
   Occasional travel with the executive may be required
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <p>
  <strong>
   Executive Support (Business)
  </strong>
 </p>
 <ul>
  <li>
   Manage and maintain a complex calendar across time zones
  </li>
  <li>
   Schedule and coordinate meetings, events, and travel
  </li>
  <li>
   Prioritize inbound requests and protect executive time
  </li>
  <li>
   Prepare the executive for meetings (agendas, docs, reminders, context)
  </li>
  <li>
   Handle confidential and sensitive communications with discretion
  </li>
  <li>
   Needs to be responsive on nights, weekends, and holidays.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Personal Assistant Support (Personal Operations)
  </strong>
 </p>
 <ul>
  <li>
   Manage professional and personal scheduling and appointments for the executive
  </li>
  <li>
   Coordinate household staff, vendors, and service providers
  </li>
  <li>
   Track bills, subscriptions, and recurring administrative tasks
  </li>
  <li>
   Coordinate home-related logistics (scheduling repairs, deliveries, maintenance)
  </li>
  <li>
   Organize events
  </li>
  <li>
   Run errands, assist with personal shopping
  </li>
  <li>
   Coordinate medical appointments, childcare coverage and other personal sensitive matters
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Email, Communications &amp; Executive Presence
  </strong>
 </p>
 <ul>
  <li>
   Manage multiple inboxes and triage communications
  </li>
  <li>
   Draft responses and follow-ups when appropriate
  </li>
  <li>
   Maintain tracking systems so nothing is missed
  </li>
  <li>
   Communicate professionally with high-profile contacts and stakeholders
  </li>
  <li>
   Represent the executive with strong executive presence in person when needed
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Spreadsheets, Reporting &amp; Admin Systems
  </strong>
 </p>
 <ul>
  <li>
   Maintain multiple spreadsheets for expense tracking and reporting (including tax-related organization)
  </li>
  <li>
   Ensure records are accurate, complete, and organized
  </li>
  <li>
   Maintain clear systems for recurring administrative workflows
  </li>
  <li>
   Coordinate with finance team on payments and invoices to vendors
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   HR and Oversight
  </strong>
 </p>
 <ul>
  <li>
   Interview nanny, housekeeper candidates
  </li>
  <li>
   Talk to vendors, contractors, hospitality managers, concierge services
  </li>
  <li>
   Coordinate with staff and manage employment matters
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   7+ years supporting senior executives (EA and/or PA)
  </li>
  <li>
   Experience supporting a high-profile executive (CEO/founder/UHNW or equivalent)
  </li>
  <li>
   Strong calendar management and scheduling experience
  </li>
  <li>
   High discretion and strong judgment with confidential matters
  </li>
  <li>
   High emotional intelligence and strong interpersonal skills
  </li>
  <li>
   Strong written communication and follow-through
  </li>
  <li>
   Comfortable managing spreadsheets and operational tracking
  </li>
  <li>
   Proficiency with Google Workspace (Gmail, Calendar, Docs, Drive, Meet)
  </li>
  <li>
   Valid driver&rsquo;s license and comfort driving locally as needed
  </li>
 </ul>
</div>


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