exhibition coordinator

Spectacular Exhibition and Events

Spectacular Events and Exhibitions are trusted partner for comprehensive, innovative solutions in creative design and build services for exhibitions. With 16 + years of expertise spanning trade shows, events, conferences, and interior design, we excel in tailoring every detail to your exact requirements, ensuring cost-efficiency and optimal results. We&rsquo;re looking for a detail-oriented and proactive Project / Production Coordinator to join our dynamic team and support our upcoming exhibitions.Key responsibilities:-Experience in exhibition field, stand booth and able to read drawings-First point of contact with the client and run the project till completion(Approvals &ndash; passes, approvals from venue, from safety)- Preparing quotations, estimations and project reports- Should be efficient in MS office and Excel-&middot; Project Planning and Coordination: Assist in developing project plans, timelines, and budgets for exhibition events. Track and report progress to ensure deadlines and objectives are met.&middot; On-Site Coordination: Provide hands-on support during exhibition setup, operation, and teardown, working closely with the team to address last-minute issues and ensure smooth execution.&middot; Client and Stakeholder Communication: Serve as the primary contact for exhibitors, clients, and other stakeholders, addressing inquiries, providing updates, and ensuring all requirements are met.&middot; Budget Tracking and Reporting: Assist in monitoring project budgets, processing invoices, and providing regular budget updates to ensure all financial targets are met.&middot; Logistics Management: Oversee the logistical aspects of exhibition materials, storage, and on-site distribution. Maintain inventory and manage the transportation of displays.&middot; Marketing and Promotion Support: Collaborate with the marketing team to support promotional activities, including social media coordination, email campaigns, and event listings.&middot; Documentation and Reporting: Prepare reports, presentations, and other documentation to capture event performance, attendee feedback, and lessons learned for future exhibitions.Qualifications:&middot; 1-3 years of UAE experience in project coordination, preferably in exhibitions, events, or related industries.&middot; Strong organizational skills with the ability to multitask and manage time effectively.&middot; Excellent communication and interpersonal skills.&middot; Proficiency in project management software.&middot; Ability to work independently and as part of a collaborative team.&middot; Flexibility to work weekends and evenings as required during exhibitions.Job Types: Full-time, PermanentPay: AED5,000.00 - AED6,000.00 per month

Project Coordinator (Exhibition Industry)

INFYA EXHIBITION STAND FITTING AND EXECUTION LLC

Job description:Exhibition procurement is the process of sourcing and acquiring all the necessary goods, services, and resources for a successful exhibition, including planning, negotiating, ordering, and managing the delivery of everything from raw materials to marketing collateral. It involves defining goals, budgeting for costs like staff, materials, and transportation, and securing everything from exhibition stand materials and branding to products for sale and payment systems. Planning and strategy<ul><li>Set goals and budget: Determine sales goals, identify the products you will sell, and calculate the costs for necessary raw materials, equipment, staff, and transportation.</li><li>Create a timeline: Start planning at least three months in advance, as effective selling at an exhibition requires a strategic, organized approach.</li><li>Price products appropriately: Factor in all exhibition-related costs when setting prices to ensure profitability.</li></ul>Sourcing and logistics<ul><li>Identify needs: Determine exactly what you will need to procure, such as exhibition stand elements, promotional materials, and inventory.</li><li>Procure materials: Acquire all necessary materials, including roll-up banners, flyers, branded packaging, and price tags.</li><li>Secure necessary equipment: Arrange for items like display stands, payment systems and account details for transfers.</li><li>Plan transportation: Organize the logistics for both staff and products to and from the exhibition venue.</li></ul>Requirements:Candidates must have 3&ndash;5 years of experience in events and exhibition management and hold a valid UAE driving license.Please do not apply if you do not have experience in events and exhibitions. Relevant industry experience is required for this position. Salary is negotiable and will be discussed during the interview.Job Type: Full-timePay: AED10,000.00 - AED18,000.00 per monthWork Location: In person

Procurement Manager

An Exhibition Production Manager plans, budgets, and oversees the entire lifecycle of exhibitions, from design to installation and de-installation, coordinating teams (curators, designers, technicians, contractors) to ensure projects meet quality, budget, and tight deadlines, focusing heavily on logistics, technical execution (AV, lighting, construction), safety (HSE), and vendor management for a seamless, impactful visitor experience. Key Duties &amp; ResponsibilitiesPlanning &amp; Strategy<ul><li>Project Lifecycle: Lead planning for temporary, touring, and permanent exhibits, including design, fabrication, installation, and dismantling.</li><li>Budget &amp; Timeline: Develop and manage production budgets, secure bids, track costs, and ensure adherence to schedules.</li><li>Collaboration: Work with curators, designers, operations, registrar, and education teams.</li><li>Vendor Management: Source, vet, and manage freelance staff, contractors, and suppliers (fabricators, AV, lighting).</li></ul>Execution &amp; On-Site Management<ul><li>Technical Oversight: Supervise construction, lighting, audio-visual, and interactive elements.</li><li>Installation/De-installation: Manage the physical build and strike, including art handling, mounting, and movement.</li><li>Logistics: Coordinate venue preparation, infrastructure, and exhibitor operations.</li><li>Problem-Solving: Address technical and logistical issues swiftly, often under pressure.</li></ul>Quality &amp; Compliance<ul><li>Standards: Implement and maintain museum/brand standards for quality, conservation, security, and environmental controls.</li><li>HSE: Ensure health, safety, and security protocols are followed during all phases.</li><li>Quality Control: Monitor outsourced work and internal production for adherence to standards.</li></ul>Job Type: Full-timePay: AED10,000.00 - AED20,000.00 per monthLicense/Certification:<ul><li>UAE Driving License with own car (Preferred)</li></ul>Willingness to travel:<ul><li>50% (Preferred)</li></ul>

Production Manager

Alida Global

Job Summary:We are seeking a detail-oriented and proactive Project Coordinator to support the planning and execution of exhibition stands and interior fit-out projects. The ideal candidate will coordinate between internal teams, clients, and suppliers to ensure timely and high-quality project delivery.---Key Responsibilities:- Assist Project Manager in planning, execution, and delivery of exhibition/fit-out projects- Coordinate with design, production, procurement, and site teams- Track project timelines, deliveries, and installation schedules- Handle client communication and follow-ups on project details- Prepare documentation: work orders, material requisitions, reports- Support on-site team during installation and dismantling phases- Ensure compliance with company standards and client requirements---Requirements:- Bachelor's Degree or Diploma in Engineering, Interior Design, or related fieldJob Type: Full-timePay: From QAR3,500.00 per month

Administrator and Project Coordinator

ROTA Intl

WE'RE HIRING! Position Project Coordinator (1) Duration: 2months (might be extendable)We are looking for an experienced Project Coordinator to manage a 2-month project from start to finish, ensuring everything runs smoothly and on time.Qualifications:<ul><li>Experience in project coordination, preferably in the exhibition industry.</li><li>Strong skills in venue &amp; client communication, site management, and project reporting.</li><li>Engineering or Architecture background preferred.</li><li>Strong organizational and communication skills.</li><li>Holds a valid QID.</li><li>Willing to work on a project basis and can start immediately.</li></ul>Job Types: Part-time, Permanent, Temporary

Project Coordinator

Right Now Group

An exciting opportunity has arisen for an Air FreightProject Coordinator to join a leading logistics provider specialising in global event and exhibition freight forwarding. This role would suit someone with export air freight experience who is looking to expand their knowledge into project coordination and client pricing. You will be working as part of a busy, fast-paced team managing time-critical international shipments for high-profile events, exhibitions, and projects around the world. Key Responsibilities Air Freight Project Coordinator: <ul> <li>Coordinate air freight export shipments from start to finish, ensuring all deadlines and client requirements are met.</li><li>Prepare and process all relevant export documentation, including air waybills, commercial invoices, and customs entries.</li><li>Liaise with airlines, overseas agents, and internal departments to ensure smooth movement of goods.</li><li>Support project teams in managing logistics for international events and exhibitions.</li><li>Learn and assist with client quotations and pricing, helping to develop cost-effective logistics solutions.</li><li>Monitor shipments and provide regular updates to clients to ensure exceptional customer service.</li><li>Maintain accurate records in the company's logistics system (CargoWise experience highly desirable).</li></ul> Candidate Requirements Air Freight Project Coordinator: <ul> <li>Minimum 1 year's experience in air freight export operations, preferably within a time-sensitive or project-led environment.</li><li>Confident in cutting air waybills and preparing export documentation.</li><li>Experience with CargoWise and customs entries is an advantage.</li><li>Strong communication and organisational skills with excellent attention to detail.</li><li>Keen to learn the commercial and pricing side of freight forwarding.</li><li>Able to work well under pressure and manage multiple shipments simultaneously.</li></ul> What's on Offer for an Air Freight Project Coordinator: <ul> <li>Salary of £30,000 - £35,000 (depending on experience)</li><li>Location: Hayes</li><li>Hours: Mon - Fri 09:00 - 17:30</li><li>Opportunity to grow within a dynamic, global events logistics team.</li><li>Training and development to build both operational and commercial skills.</li><li>A varied and exciting workload supporting international exhibitions and live events.</li></ul>

Air Freight Project Coordinator

QES Event Management LLC

<ul><li>Exhibition Sales &amp; Marketing Professionals (Exhibitions Only) </li></ul>Dubai, UAE | QES This role is NOT for generic sales or marketing candidates. We are hiring experienced professionals from the exhibition industry who know how to sell exhibition stands and generate exhibitor business.If you have not worked with custom or modular exhibition stands, this role is not suitable.Who We Are QES delivers exhibition stand design, build, and turnkey solutions for local and international exhibitors across major UAE exhibitions.We are restructuring our commercial team and are looking for proven performers, not learners.Roles Covered by This Ad <ul><li>Exhibition Sales Manager</li><li>Exhibition Sales Executive</li><li>Exhibition Marketing / Lead Generation Specialist (B2B)</li></ul>(Role will be defined based on experience and results.)What You Will Actually Do<ul><li>Bring and close real exhibition business</li><li>Work directly with exhibitors, marketing managers, and decision-makers</li><li>Sell custom &amp; modular stands, not generic services</li><li>Price stands based on sqm, design complexity, and timelines</li><li>Build pipelines months before exhibitions, not last-minute calls</li><li>Generate or convert qualified exhibitor leads</li><li>Close deals and develop repeat clients</li></ul>Mandatory Experience (No Exceptions) <ul><li>2+ years in exhibition or event sales / marketing</li><li>Hands-on experience with:</li><li>Exhibition stand solutions</li><li>Booth sizes, sqm pricing, fit-out processes</li><li>Clear understanding of how exhibitions work in the UAE</li><li>Ability to show past deals, clients, or exhibitions handled</li><li>Strong negotiation and closing ability</li></ul>❌ No exhibition experience = no shortlisting❌ Telemarketing, retail, or pure digital marketing profiles will be rejectedPerformance-Based CultureThis is a results-first role. Expected timeline: <ul><li>30 days: pipeline + meetings</li><li>60 days: proposals + negotiations</li><li>90 days: closed deals</li></ul>Compensation <ul><li>Fixed salary based on experience</li><li>Strong commission / performance incentives</li><li>No cap for high performers</li><li>Long-term growth for people who bring revenue</li></ul>How to Apply (Important)Apply with your CV only if you can answer YES to at least one: <ul><li>I have sold exhibition stands before</li><li>I have generated B2B exhibitor leads</li><li>I have closed exhibition or event projects</li></ul>In your application, briefly mention:<ul><li>Exhibitions you worked on</li><li>Your role and deal size (approx.)</li></ul>Final Note We are not building a large team &mdash; we are building a strong one.Job Type: Full-timePay: From AED3,500.00 per monthExperience:<ul><li>sales exhibition stands: 1 year (Preferred)</li><li>Exhibitions Marketing : 1 year (Preferred)</li><li>marketing executive: 1 year (Preferred)</li></ul>

Sales & Marketing Executive

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