exhibition coordinator

Road and Transport, RTA Dubai

Core Duties
<ul>
<li>Welcome and coordinate with RTA exhibition delegates and stakeholders</li>
<li>Plan, supervise, and manage exhibitions, including financial operations and promotional activities</li>
<li>Develop event topics, choose speakers, and finalize agendas</li>
<li>Ensure event facilities meet requirements and compliance with applicable regulations</li>
<li>Organize marketing campaigns, brochures, and publications to promote events</li>
<li>Monitor event activities to ensure participant satisfaction and resolve arising issues</li>
<li>Coordinate with internal departments to update exhibitions with awards, projects, and milestones</li>
<li>Build and manage relationships with sponsors and committees to review budgets and event progress</li>
<li>Develop internal policies, processes, and special plans for RTA exhibitions, updating annually</li>
<li>Prepare reports and evaluations to continuously improve event outcomes</li>
</ul>

Events and Exhibition Coordinator

Pure Magic Exhibition & Conference Organizing

Position Overview: The Exhibition/Event Coordinator is responsible for planning, coordinating, and executing a variety of events and exhibitions. This role requires a highly organized, detail-oriented, and proactive individual with excellent interpersonal and communication skills. The Coordinator will work closely with internal teams and external clients to ensure seamless execution of events.Key Responsibilities:Event Coordination:<ul><li>Plan, organize, and execute events such as exhibitions, conferences, trade shows, seminars, workshops, and corporate functions.</li><li>Collaborate with clients to understand their objectives and preferences.</li><li>Coordinate all event logistics, including venue selection, catering, audiovisual setup, and transportation.</li><li>Oversee event setup, registration, attendee communication, and on-site management.</li><li>Be available on weekends for on-site event coordination as needed.</li></ul>Client Relationship Management:<ul><li>Build and maintain strong relationships with clients, understanding their needs and providing tailored solutions.</li><li>Respond promptly and professionally to client inquiries, concerns, and feedback.</li><li>Provide exceptional service throughout the event planning and execution process.</li><li>Maintain accurate documentation of events, client interactions, and sales activities.</li><li>Generate reports on event outcomes and related metrics.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Event Management, Hospitality, Marketing, or a related field.</li><li>0-1 years of experience in the event or exhibition industry.</li><li>Fluency in English; additional languages are a plus.</li><li>Strong written and verbal communication skills.</li><li>Excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.</li><li>Ability to work collaboratively in a team environment and contribute positively to team goals.</li><li>Flexibility to work during peak event periods and adapt to changing schedules.</li><li>UAE driving license is an advantage.</li></ul>Job Type: Full-time

Event Coordinator

Al-hattab Group of Companies

Our Holding Group is currently looking for a PROJECT COORDINATOR with Marketing experience for our Exhibition and Events Company to start Immediately.Qualifications:<ul><li>Speaks Arabic &amp; English Fluently</li><li>with Marketing Epxerience is Mandatory required</li><li>Good communication skills written and speaking</li><li>Microsoft Office Skills</li><li>Must be locally available in QATAR with valid Qatar ID</li><li>Valid Qatar driving license is required</li><li>Can start Immediately</li></ul>Job Type: Full-timePay: From QAR5,500.00 per monthApplication Question(s):<ul><li>What is your Visa status Family or Working Visa? REQUIRED TO ANSWER</li><li>What is your Qatar ID Occupation/Profession? REQUIRED TO ANSWER</li><li>Will you be able to accept our budget Salary package of 5,500 - 6,000 all inclusive? REQUIRED TO ANSWER</li><li>Will you be able to Join Immediately within the next day maximum to 5days once you are selected? REQUIRED TO ANSWER</li></ul>Experience:<ul><li>Marketing: 1 year (Required)</li><li>Microsoft: 1 year (Preferred)</li><li>Project Coordinator: 1 year (Required)</li></ul>Language:<ul><li>English &amp; Arabic Fluently (Preferred)</li></ul>License/Certification:<ul><li>Qatar ID (Preferred)</li><li>Qatar Driving License (Preferred)</li></ul>

PROJECT COORDINATOR for Exhibition & Events

INFYA EXHIBITION STAND FITTING AND EXECUTION LLC

Job Summary: We are seeking a detail-oriented and creative Event &amp; Exhibition Coordinator/Manager to plan, organize, and execute events and exhibitions from concept to completion. The role requires strong organizational, budgeting, and vendor management skills, as well as the ability to thrive in fast-paced environments.Key Responsibilities: Planning and Concept Development<ul><li>Collaborate with clients to understand their needs, budgets, and objectives.</li><li>Assist in developing the overall concept and vision for events and exhibitions.</li></ul>Budget Management<ul><li>Prepare and manage event budgets to ensure cost-effectiveness.</li><li>Track expenses and negotiate with vendors to secure competitive rates.</li></ul>Logistics and Vendor Coordination<ul><li>Identify and book suitable venues.</li><li>Research, liaise, and coordinate with vendors for catering, d&eacute;cor, equipment, and services.</li><li>Oversee the timely delivery and setup of event materials.</li></ul>On-site Execution<ul><li>Develop detailed event timelines and supervise staff/volunteers.</li><li>Manage on-site setup including design, technical aspects, and d&eacute;cor.</li><li>Troubleshoot technical or operational issues promptly.</li><li>Act as the main point of contact for clients and vendors during events.</li></ul>Promotion and Marketing<ul><li>Plan and implement marketing strategies to maximize attendance.</li><li>Coordinate publicity efforts with internal or external marketing teams.</li></ul>Post-Event Management<ul><li>Oversee breakdown and cleanup after events.</li><li>Collect feedback from clients and participants.</li><li>Prepare post-event reports highlighting outcomes and improvements.</li></ul>Required Skills and Qualities:<ul><li>Strong organizational and multitasking abilities.</li><li>Excellent attention to detail and time management.</li><li>Creativity and problem-solving skills.</li><li>Strong communication and relationship-building skills.</li><li>Effective negotiation and budget management abilities.</li><li>Flexibility to work long hours, weekends, and under pressure.</li></ul>Job Type: Part-timePay: AED5,000.00 - AED7,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>

Freelancer Project Coordinator

leid Technical works LLC

Experience in Exhibition stand building is a MUST.Minimum 5 years experienceEstimation of exhibition stands, interpret &amp; read drawings &amp; technical drawings.Cross check with Designers on the designSite supervisionCoordinating with clientsTraining capacityImmediate joiningJob Type: Full-timePay: Up to AED7,000.00 per month

Cost Estimator

Polymer Bags Manufacturing Company

Liaison &amp; Communication<ul><li>Act as the primary contact point for international agents, exhibitors, and vendors regarding operational and logistical requirements.</li><li>Ensure timely dissemination of information to all stakeholders before, during, and after the exhibition.</li></ul>Exhibitor Support &amp; Services<ul><li>Coordinate and process additional exhibitor requirements such as extra furniture, electricity load, compressed air, internet, and other utilities.</li><li>Maintain a detailed record of all additional orders and ensure proper invoicing and payment tracking.</li><li>Provide on-site assistance to exhibitors for smooth setup, breakdown, and show days.</li></ul>Operational Coordination<ul><li>Work closely with venue management and internal teams to ensure exhibitor requirements are fulfilled.</li><li>Monitor exhibition hall readiness, including booth construction progress, electricity distribution, signage, and other facilities.</li></ul>Job Type: Full-timeWork Location: In person

Sales Coordinator (Female)

Sharjah Architecture

Sharjah Architecture Triennial (SAT) is a regional platform for architecture from West and South Asia to North and East Africa. Physically anchored in Sharjah in the United Arab Emirates, with Al Qasimiyah School as a main venue, it aims to engage diverse audiences and stakeholders at the neighbourhood, host city and regional levels in a collective conversation on architecture. SAT programming opens new space for critical reflection through exhibitions, publications, research, public programmes, and community-based activities, in addition to Triennial editions. Taking an expanded view of architecture and welcoming multi-disciplinary approaches, SAT extends from local to international contexts in order to question the social and environmental across multi-scalar social, cultural, and economic perspectives.Job SummarySharjah Architecture Triennial is seeking for a self-motivated Architect and Programme Coordinator to plan, design and oversee the adaptive reuse and structural repairs of its venues, in alignment with institutional priorities. The role involves contributing to initiatives that support the institution's mission and public programmes, as well as assisting in the preparation and production of the successive Sharjah Architecture Triennial editions. This includes liaising with participants and curators, facilitating the enrichment, development, planning, and production of their work.Main Responsibilities• Work on adaptive reuse projects at various stages of completion.• Engage in time management and efficient phasing of projects to meet design and construction deadlines.• Support the senior architect throughout the various phases of the design process- Conduct field and literary research, and prepare concept and schematic packages, including drawings, renderings and models- Validate project design documentation, plans, elevations, renderings, visualizations and models- Review detailed drawings and shop drawings by execution architects and or contractors for architectural projects and exhibitions2. Exhibition Design• Contribute to exhibition design, and the design of exhibition elements.• Work on interior and exterior space preparation, as needed for exhibitions and events.• Assist in the development, detailing, and production of architecture installations during the Sharjah Architecture Triennial editions.• Conceive interior and exterior lighting strategies, and coordinate the design of a cohesive set of interior elements and furniture.3. Production• Plan and execute projects in accordance with the required scope of work.• Liaise with execution architects, vendors, and contractors to develop project details and source materials and services.• Coordinate with participants and contractors to ensure effective communication and seamless project execution.4. Programming• Conceive ideas for events and collaborate with team members in brainstorming sessions.• Select and engage participants, meeting with them to formulate event content.• Coordinate logistics for events and ensure smooth execution.• Create and manage content for events and exhibitions.• Work closely with team members to understand the material needs of programs, including digital directories and workshop spaces.• Prepare briefs and present to various programs, make final selections, and manage implementation.5. Research• Conduct and coordinate research activities for various projects.• Produce graphics and visual materials to support research and program development.• Work on small exhibitions and seminars, contributing to both research and design aspects.• Participate in renovation projects, such as the ongoing school renovation, providing research and design support.6. Archiving• Coordinate the visual documentation of architecture and exhibition projects as needed.• Track, organize, and maintain project archives and physical models.• Assist with light administrative duties and ensure that drawing and model-making supplies are organized and replenished.• Contribute to the formation of a library on architectural detailing.• Update spatial and occupational guidelines for foundation venues to inform both subsequent designs and users.• Work with the Operation Coordinator on the bid process, and coordinate with contractors, subcontractors, manufacturers, and suppliers.• Work with the Operation Coordinator on the site supervision of architectural projects and exhibition construction.Additional Responsibilities:• Support cross-departmental initiatives as needed, demonstrating flexibility and adaptability in fulfilling various tasks.RequirementsEducation: Bachelor's degree in Architecture, Design, or a related field.Experience:• Minimum of 3-4 years of experience in architecture and exhibition design, with a focus on adaptive reuse projects.• Proven experience in research and graphic work, particularly in the context of architectural projects and exhibitions.• Experience in managing and coordinating small exhibitions and seminars.• Hands-on experience in renovation projects and ongoing support tasks.• Demonstrated ability to lead and mentor junior team members and interns.Skills:• Proficiency in architectural design software (e.g., AutoCAD, Revit, Rhino) and graphic design software (e.g., Adobe Creative Suite).• Strong research skills, with the ability to produce high-quality visual and graphic materials.• Excellent project management and organizational skills.• Ability to coordinate logistics and manage event programming effectively.• Strong communication and interpersonal skills, with the ability to work collaboratively with diverse teams.• Detail-oriented with a strong emphasis on quality and accuracy.• Flexibility and adaptability in handling various tasks and responsibilities as needed.• Strong problem-solving skills, with the ability to handle multiple projects simultaneously.• Commitment to personal and professional growth, with a clear understanding of career development goals.• Ability to work under pressure and meet deadlines in a fast-paced environment.Please submit your application (resume, cover letter, portfolio and names/contact details for two (2) references, in English) by email to with the job title 'ARCHITECT AND PROGRAMME COORDINATOR' in the subject heading and to the attention of Human Resources, Sharjah Architecture Triennial, Al Qasimiyah School, Al Manakh, Sharjah, UAE. Only successful applicants will be contacted.<img src="https://www.jobg8.com/Tracking.aspx?KHgzDCyz%2b4x4vVneRwoaE7h%2fcRvOTxD2t" width="0" height="0" />

10-04-2025 Architect and Programme Coordinator

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