experience design vice president

American University in the Emirates

<div>Job Title: Executive Office Support Assistant

Department: Office of the Vice President / President 
Institution: American University in the Emirates (AUE)

Job Purpose

The Executive Office Support Assistant provides high-level operational and administrative support to the Office of the President/Vice President. The role ensures the efficient functioning of executive operations, supports decision-making processes, and facilitates communication and coordination between internal and external stakeholders. 


Qualifications &amp; Education
<ul>
<li>Bachelor&rsquo;s or Master&rsquo;s degree in Business Administration or a related field.</li></ul> 


Experience
<ul>
<li>Minimum of 4 to 7 years of administrative experience supporting senior or top-level management in a higher education or similar professional environment.</li></ul> 


Skills / Knowledge / Competencies
<ul>
<li>Strong multitasking and organizational skills.</li>
<li>Bilingual proficiency (Arabic and English) is mandatory.</li>
<li>Demonstrated independence, sound judgment, and a high level of responsibility.</li>
<li>Knowledge of academic and administrative procedures, student policies, and university protocols.</li>
<li>Ability to maintain professionalism in all interactions with faculty, students, and external stakeholders.</li>
<li>Strong commitment to confidentiality and discretion.</li>
<li>Ability to manage the smooth day-to-day operations of an executive office.</li>
<li>Effective problem-solving skills with the ability to resolve issues independently.</li></ul> 


Key Responsibilities
<ul>
<li>Screen, review, and prioritize incoming correspondence and matters, ensuring the President/Vice President is informed of key issues.</li>
<li>Coordinate and plan visits of dignitaries and official guests in collaboration with the Protocol Director.</li>
<li>Support the implementation of directives, projects, and initiatives assigned by the President/Vice President, and monitor progress to ensure timely completion.</li>
<li>Draft, review, and edit letters, reports, speeches, and official documents in Arabic.</li>
<li>Verify the accuracy and appropriateness of sensitive Arabic documents prepared by others.</li>
<li>Maintain and update the President&rsquo;s/Vice President&rsquo;s calendar, meetings, and appointments.</li>
<li>Organize and schedule meetings, ensuring all attendees are properly informed of timings and logistics.</li>
<li>Interact professionally with internal and external visitors, demonstrating tact, discretion, and sound judgment.</li>
<li>Manage multiple simultaneous tasks and projects, ensuring timely and effective execution.</li>
<li>Operate with minimal supervision while contributing effectively as a member of the broader university team.</li>
<li>Handle highly confidential information with the utmost discretion.</li>
<li>Represent the President&rsquo;s Office in interactions with external officials, institutions, and partner organizations.</li>
<li>Ensure high accuracy and adherence to deadlines in all tasks and deliverables.</li></ul> 


About American University in the Emirates (AUE):

The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is located in Dubai Intl. Academic City.

AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.

At AUE, we believe Nothing is Impossible is the Pathway to Success

AUE comprises seven dynamic colleges: College of Law, College of Education, College of Design, College of Business Administration, College of Media and Mass Communication, College of Engineering and Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.

The American University in the Emirates is accredited by SACSCOC (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master&rsquo;s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels

The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.

The College of Business Administration is a proud member of AACSB (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by AACSB) as of 2022.

The Bachelor of Computer Science in the College of Engineering and Technology is accredited by the Computing Accreditation Commission of ABET.

NASAD (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the College of Design, the designation of Substantial Equivalency with accredited programs in the United States.</div>

Executive Office Support Assistant

The American University in the Emirates (AUE)

<div>
 
 Job Title: Executive Secretary - President&rsquo;s Office
 
 
 
 
 Department:
 
 Office of the President
 
 
 
 Institution:
 
 American University in the Emirates (AUE)
 
 
 
 Job Purpose
 
 
 
 The Executive Secretary provides high-level administrative and operational support to the Office of the President/Vice President. The role is responsible for ensuring the efficient functioning of executive operations, supporting decision-making processes, and facilitating effective communication and coordination with internal and external stakeholders.
 
 
 
 Qualifications &amp; Education
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s or Master&rsquo;s degree in Business Administration or a related field.
 
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 Minimum of 4 to 7 years of administrative experience supporting senior or executive-level management, preferably within a higher education or similarly structured professional environment.
 
 
 
 </li>
 </ul>
 
 Skills / Knowledge / Competencies
 
 
 
 <ul>
 <li>
 Excellent organizational and multitasking abilities.
 </li>
 <li>
 Bilingual proficiency in Arabic and English is mandatory.
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality.
 </li>
 <li>
 Strong decision-making skills with the ability to work independently.
 </li>
 <li>
 Knowledge of academic and administrative procedures, student policies, and university protocols.
 </li>
 <li>
 Strong interpersonal and communication skills when dealing with diverse stakeholders.
 </li>
 <li>
 Ability to manage and coordinate executive office operations efficiently.
 </li>
 <li>
 Strong problem-solving skills with attention to detail and accuracy.
 
 
 
 </li>
 </ul>
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Screen, review, and prioritize incoming correspondence, ensuring the President/Vice President is informed of critical matters.
 </li>
 <li>
 Coordinate and organize official visits, including dignitaries and VIP guests, in collaboration with the Protocol Director.
 </li>
 <li>
 Support the execution of directives, projects, and strategic initiatives, ensuring timely follow-up and completion.
 </li>
 <li>
 Draft, review, and edit official correspondence, reports, and speeches, particularly in Arabic.
 </li>
 <li>
 Verify the accuracy and quality of sensitive Arabic documents prepared by other departments.
 </li>
 <li>
 Manage and maintain the President&rsquo;s/Vice President&rsquo;s calendar, including meetings and appointments.
 </li>
 <li>
 Organize meetings and ensure all participants are informed of schedules, agendas, and logistics.
 </li>
 <li>
 Serve as a professional point of contact for internal and external stakeholders.
 </li>
 <li>
 Handle multiple tasks and priorities simultaneously while meeting deadlines.
 </li>
 <li>
 Maintain strict confidentiality of sensitive information and documents.
 </li>
 <li>
 Represent the President&rsquo;s Office in communications with external entities, partners, and officials.
 </li>
 <li>
 Ensure high standards of accuracy, efficiency, and professionalism in all deliverables.
 
 
 
 </li>
 </ul>
 
 About American University in the Emirates (AUE):
 
 
 
 The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is in Dubai Intl. Academic City.
 
 
 AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.
 
 
 
 At AUE, we believe Nothing is Impossible is the Pathway to Success
 
 
 
 AUE comprises seven dynamic colleges: College of Law, College of Education, College of Health Science, College of Design, College of Business Administration, College of Media and Mass Communication, College of Engineering and Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.
 
 
 The American University in the Emirates is accredited by
 
 SACSCOC
 
 (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master&rsquo;s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels
 
 
 The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.
 
 
 The
 
 College of Business Administration
 
 is a proud member of
 
 AACSB
 
 (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by
 
 AACSB
 
 ) as of 2022.
 
 
 The Bachelor of Computer Science in the
 
 College of Engineering and Technology
 
 is accredited by the Computing Accreditation Commission of
 
 ABET
 
 .
 
 
 
 NASAD
 
 (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the
 
 College of Design
 
 , the designation of Substantial Equivalency with accredited programs in the United States.
</div>

Executive Secretary – President’s Office

Bulls Custom Solutions

Overview:Bulls Custom Solutions is seeking a dynamic Vice President of Operations to lead our operational strategy and ensure the successful execution of our custom design services. This executive role will be essential in driving efficiency and operational excellence within the organization.Key Responsibilities:<ul><li>Oversee and manage daily operations across all departments, ensuring alignment with business objectives.</li><li>Develop and implement operational policies and procedures to enhance productivity and efficiency.</li><li>Collaborate with leadership to establish goals and monitor performance metrics.</li><li>Identify areas for improvement and implement strategies to optimize operational processes.</li><li>Ensure compliance with industry standards, quality assurance, and safety regulations.</li><li>Foster a culture of continuous improvement and innovation within the operations team.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field; an MBA or advanced degree is preferred.</li><li>Proven experience as a Vice President of Operations or in a similar senior management role.</li><li>Strong understanding of operational management, project management, and supply chain processes.</li><li>Excellent leadership, communication, and interpersonal skills.</li><li>Ability to analyze complex operational data and make strategic decisions.</li></ul>Why Join Us?At Bulls Custom Solutions, we are dedicated to providing exceptional custom design services. Join our team to take on a leadership role where your expertise will significantly impact our operational success.نوع الوظيفة: دوام كامل, دوام جزئي, دائمالراتب المدفوع: ﷼١٠٠٫٨٩&nbsp;لكل ساعةموقع العمل: على الطريق

Vice President of Operations

Dawson

<div>
 
 
 
 Administrative Assistant
 
 
 
 
 
 
 Manufacturing &amp; Water Management Solutions
 
 
 
 
 
 
 $58,000k-$68,000k DOE
 
 
 
 
 
 
 Monday-Friday, 8:00am-5:00pm
 
 
 
 
 
 
 Hilliard, Ohio (onsite)
 
 
 
 
 
 
 Permanent Opportunity
 
 
 
 
 
 
 
 
 
 Under the direct supervision of the Administrative Manager, this position provides administrative support to the Executive Vice President-Supply Chain, Vice President-Manufacturing, Vice President-Logistics, Customer Service and Demand Planning, Vice President Advanced Engineering and Vice President Continuous Improvement. This position deals with a diverse group of important internal contacts in all levels of the organization, as well as external business associates, customers, vendors and visitors. Independent judgment is required to plan, prioritize and organize the diverse workload.
 
 
 
 
 
 
 
 
 
 Why You&rsquo;ll Love This Job:
 
 
 
 <ul>
 <li>
 Full benefits: Dental, Medical, Vision, Disability
 </li>
 <li>
 401k Match
 </li>
 <li>
 PTO/Holiday
 </li>
 <li>
 Dynamic work environment
 </li>
 <li>
 Hands-on Training
 </li>
 </ul>
 
 
 
 
 
 
 What You&rsquo;ll Do:
 
 
 
 <ul>
 <li>
 Scheduling and coordination of meetings, business conferences, programs, and Supply Chain executive team business travel
 </li>
 <li>
 Developing, compiling, and editing reports and presentations using Excel, PowerPoint, and other desktop software
 </li>
 <li>
 Receiving and processing invoices, tracking payments, and setting up new vendors
 </li>
 <li>
 Creating Purchase Orders in Oracle for Supply Chain departments
 </li>
 <li>
 HR &amp; Talent support for the Supply Chain team, including scheduling travel, interview agendas, and onboarding agendas for new hires
 </li>
 <li>
 Assembling highly confidential and time-sensitive information for Executive Business Leaders
 </li>
 <li>
 Managing, tracking, and distributing Supply Chain CIP&rsquo;s
 </li>
 <li>
 General support to Supply Chain Director-level positions
 </li>
 </ul>
 
 
 
 
 
 
 What We&rsquo;re Looking For:
 
 
 
 <ul>
 <li>
 Ability to work in a fast-paced environment with demonstrated ability to juggle and prioritize multiple competing tasks and demands
 </li>
 <li>
 High level of interpersonal skills to handle sensitive and confidential situations; position continually requires demonstrated poise and tact
 </li>
 <li>
 Strong attention to detail in composing, typing, or proofreading materials, establishing priorities, and meeting deadlines
 </li>
 <li>
 Organizational skills and project management experience
 </li>
 <li>
 Knowledge of office administrative procedures
 </li>
 <li>
 Working knowledge of a variety of computer software applications including Microsoft Office, Word, Advanced Excel, PowerPoint, and Oracle
 </li>
 <li>
 Analytical ability to gather and summarize data for reports
 </li>
 <li>
 Excellent oral and written communication skills
 </li>
 <li>
 Professional appearance and telephone etiquette
 </li>
 <li>
 4-year college degree
 </li>
 <li>
 3&ndash;5 years of related experience
 </li>
 </ul>
 
 
</div>

Administrative Assistant

Govig & Associates

<div>
 
 
 Rare opportunity to step into a high-impact leadership role with a premier real estate development firm experiencing continued national growth! This is an exciting chance to work on transformative projects, build strategic relationships, and help shape the future of development throughout the region!
 
 
 
 
 
 
 
 Govig
 
 &ndash; Your #1 full-service recruiting firm, your access to the best opportunities available, is seeking a
 
 VICE PRESIDENT OF DEVELOPMENT
 
 for a high-profile real estate development organization.
 
 
 
 
 
 
 About the company
 
 . Founded in 2010, our client is a nationally recognized real estate development firm offering a comprehensive range of services to clients and capital partners, including acquisitions, dispositions, development, asset management and corporate services. With a strong regional presence and national reach, the firm develops and manages a diverse portfolio across multiple asset classes.
 
 
 
 
 
 
 About the position.
 
 The Vice President of Development will be engaged in all phases of the commercial real estate development process for the Southwestern Region, including identification, investigation, management and successful delivery of new build-to-suit and speculative opportunities. Specific responsibilities include project feasibility, market analysis, site acquisition, entitlements, as well as leasing and sales. Additional duties include establishing strong broker relationships, coordination with municipalities, and management of architects, engineers, consultants, and contractors. The individual will work in conjunction with the construction management team. Responsibilities will include but are not limited to:
 
 
 Market Analysis &amp; Pre-Development:
 
 <ul>
 <li>
 Market Analysis: Understanding target markets, finding opportunities, and recommending strategic direction for projects.
 </li>
 <li>
 Financial Modeling: Developing financial models for potential projects and refining the cost and revenue assumptions to generate an accurate projection of performance and risk for the organization.
 </li>
 <li>
 Due Diligence: Ensuring all necessary due diligence is completed in a timely manner to support project entitlements and development.
 </li>
 </ul>
 
 Development:
 
 <ul>
 <li>
 Design Management: Work with Development Services (construction management) team to procure and manage multidisciplinary design teams from concept through construction closeout.
 </li>
 <li>
 Entitlements: Successfully complete all necessary design, due diligence, legal efforts, and community development actions to gain entitlements and infrastructure service for projects. Oversee the drafting and implementation of design and construction contracts; issue contract modifications, incorporating material scope or administrative revisions
 </li>
 <li>
 Permitting: Complete all necessary efforts needed to secure permits allowing the timely construction of projects.
 </li>
 </ul>
 
 Financing/Project Approval:
 
 <ul>
 <li>
 Facilitate the creation of financing/approval packages for projects to present to our internal team.
 </li>
 </ul>
 
 Construction
 
 <ul>
 <li>
 Work with Development Services Team to oversee the schedule, performance, budgets, and completion of construction by in-house construction management team to ensure delivery meets performance projections and quality levels represented to customers.
 </li>
 <li>
 Provide high-quality customer service to all stakeholders from buyers, lessees, lenders, and other stakeholders involved with projects.
 </li>
 </ul>
 
 Outreach:
 
 <ul>
 <li>
 Develop strong personal and company relationships with key stakeholders through networking, industry events, and community involvement.
 </li>
 </ul>
 
 
 
 
 
 What you need.
 
 To be a hero in this role, the Vice President of Development will have:
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business, finance, real estate, or construction is highly preferred.
 </li>
 <li>
 10+ years of experience in development, construction, or real estate brokerage. Industrial and office development experience is preferred.
 </li>
 <li>
 Professional interaction with team members, stakeholders, brokers, government officials and staff.
 </li>
 <li>
 Building positive working relationships with fellow coworkers at all levels within the organization.
 </li>
 <li>
 Exercising sound judgment when making decisions.
 </li>
 <li>
 Able to meet deadlines as necessary.
 </li>
 <li>
 Effectively working with minimal supervision.
 </li>
 <li>
 Excellent written, verbal, and interpersonal communication skills.
 </li>
 <li>
 Outstanding negotiation, presentation, and people skills.
 </li>
 <li>
 Strong organization and attention to detail skills.
 </li>
 <li>
 Exceptional communication skills both verbal and written.
 </li>
 <li>
 Good problem solving/creative thinking.
 </li>
 <li>
 &ldquo;Can-do&rdquo; attitude, pro-active and resourceful.
 </li>
 <li>
 Multi-tasking and extensive organization and follow up.
 </li>
 <li>
 Must possess exceptional communication skills, the attention to detail required to manage projects and people, and a high level of experience in property development.
 </li>
 <li>
 Real Estate knowledge required.
 </li>
 <li>
 Must have knowledge of Microsoft Office software products, including Outlook, Excel, Word, Teams, and Projects.
 </li>
 <li>
 Must have excellent organizational skills and the ability to prioritize.
 </li>
 <li>
 Must be able to work in a team oriented, fast-paced environment and work under pressure.
 </li>
 </ul>
</div>

Vice President of Development

City University of New York

<div>Assistant Vice President for Marketing &amp; Communications (ECP)
POSITION DETAILS
The City College of New York (CCNY), a senior college of The City University of New York (CUNY), seeks an innovative Assistant Vice President for Marketing and Communications (AVP) to lead a modern, data-driven transformation of the College's digital experience and institutional brand. Reporting to the Senior Vice President for Institutional Advancement, Communications and External Relations, the AVP serves as CCNY's chief communications and brand officer, responsible for a unified strategy across marketing, creative, digital, web, media relations, and public affairs.
The successful candidate will shape CCNY's marketing and communications ecosystem with a forward-looking vision centered on customer-grade digital UX, brand consistency, and audience-focused engagement. The AVP will elevate CCNY's public website and digital channels, mature analytics and insights, implement governance and accessibility standards, and orchestrate compelling storytelling that advances recruitment, reputation, fundraising, and community engagement.
Duties include but are not limited to:
Digital Strategy &amp; Web Leadership
<ul><li><div>Lead the strategy, roadmap, and execution for CCNY's public website and key digital channels, including UX research, content strategy, information architecture, accessibility, performance, and security.</div></li>
<li><div>
Implement a centralized governance model (standards, workflows, review/approval processes, service levels) and a college-wide liaison network to keep content accurate, timely, and on-brand.</div></li>
<li><div>
Integrate analytics (e.g., web, SEO, CRM/CMS signals) to monitor task completion, engagement, and conversion; drive iterative improvements through A/B testing and insights.</div></li>
</ul>
Brand &amp; Creative Stewardship
<ul><li><div>Own the institutional brand strategy and visual identity; ensure coherence across digital, print, social, broadcast, and environmental applications.</div></li>
<li><div>
Direct development of signature campaigns, recruitment marketing, editorial series, publications, and multimedia assets that amplify CCNY's mission and impact.</div></li>
</ul>
Marketing &amp; Audience Growth
<ul><li><div>Architect multi-channel, audience-centric campaigns that grow awareness, consideration, applications/inquiries, and event participation.</div></li>
<li><div>
Establish performance frameworks (KPIs, dashboards, pacing reviews) and optimize media mix and creative based on evidence.</div></li>
</ul>
Media Relations &amp; Public Affairs
<ul><li><div>Oversee proactive media strategy, executive visibility, thought leadership, and rapid-responseprotocols;cultivaterelationshipswithlocal,national,andhigher-edmedia.</div></li>
<li><div>
Coordinatemessagingandalignmentacrossinternalandexternalstakeholders.</div></li>
</ul>
Team, Vendors &amp; Operations
<ul><li><div>Leadanddevelopahigh-performing,multidisciplinaryteamspanningDigital/Web, Marketing &amp; Creative, Editorial/PR, and broadcast (e.g., WHRC).</div></li>
<li><div>
Recruittokeycapabilitiessupportingdigitaltransformation(e.g.,WebsiteContent&amp; Creative Specialist, Website Data &amp; Technology Assistant) and manage agencies/vendors, RFPs/SOWs, budgets, and contracts.</div></li>
<li><div>
Promoteacultureofaccessibility,inclusion,andcontinuouslearning.</div></li>
</ul>
QUALIFICATIONS
This position is in CUNY&rsquo;s Executive Compensation Plan. All executive positions require a minimum of a bachelor&rsquo;s degree and eight years&rsquo; of related experience.
Preferred Qualifications:
<ul><li><div>Master's degree in marketing, communications, journalism, public affairs, design, or related field.</div></li>
<li><div>
8+ years of progressive leadership in marketing, communications, or digital strategy in higher education or a similarly complex organization.</div></li>
<li><div>
Demonstrated success leading enterprise-level digital initiatives (website rebuilds, design systems, content governance, analytics) and brand programs with measurable outcomes.</div></li>
<li><div>
Strong track record building and managing cross-functional teams, agencies, and vendor portfolios.</div></li>
<li><div>
Exceptional communication, stakeholder management, and executive advisory skills.</div></li>
<li><div>
Experience overseeing large-scale website redesigns and digital governance within complex organizations.</div></li>
<li><div>
Proficiency with web analytics/SEO, content operations, UX research methods, and accessibility standards (e.g., WCAG).</div></li>
<li><div>
Depth in media relations and issues/crisis communications.</div></li>
<li><div>
Commitment to equity, inclusion, belonging, and accessibility, and to supporting first-generation students.</div></li>
</ul>
CUNY TITLE
Assistant Vice President
COMPENSATION AND BENEFITS
Salary Range: $175,000 - $195,000. Salary commensurate with education and experience.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
HOW TO APPLY
If you are viewing this job posting in CUNYfirst, please click on &quot;Apply Now&quot; on the bottom of this page and follow the instructions.
If you are viewing this job posting externally, please apply as follows:
Go to www.cuny.edu and click on &quot;Employment&quot;
Click &quot;Search job listings&quot;
Click on &quot;More search options&quot;
Search by Job Opening ID number 32055
Click on the &quot;Apply Now&quot; button and follow the instructions.
PLEASE NOTE THAT YOU MUST UPLOAD A COVER LETTER AND RESUME AS ONE DOCUMENT IN ANY OF THE FOLLOWING FORMATS: doc, .docx, .pdf, .rtf, or text format.
CLOSING DATE
May 8, 2026
JOB SEARCH CATEGORY
CUNY Job Posting: Executive
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID: 32055
Location: City College of New York</div>

Assistant Vice President for Marketing & Communications (ECP)

BALANI Custom Clothiers

<div>Job Title: Executive Assistant &amp; Administrative Coordinator
Reports to: Vice President of Balani Custom Clothiers
Location: Chicago, IL
Job Type: Full-Time, Exempt, In-Person
We are seeking a polished, proactive, and highly organized Executive Assistant &amp; Administrative Coordinator to support the Vice President of Balani Custom Clothiers. This role will help take the lead on managing the flow of projects, relationships, and other priorities that allows our leadership to focus on growing the brand.
JOB RESPONSIBILITIES:
<ul><li>Executive Assistant to the Vice President</li><li>
Monitor and manage the VP's email inbox - triaging incoming messages, flagging priority items requiring immediate attention and drafting responses with impeccable attention to tone, grammar and brand voice</li><li>
Vendor project management; keeping VP informed at every stage - proactively managing timelines, deliverables and driving projects to completion</li><li>
Manage complex calendars for the VP; including client meetings, vendor appointments, and Showroom events</li><li>
Attention to day-to-day office operations across Showroom locations, ensuring supplies, systems, and workflows run smoothly and consistently</li><li>
Continuously identify opportunities to streamline, challenge and improve internal processes</li><li>
Track action items, deadlines, and project milestones across multiple workstreams ensuring ongoing project movement</li><li>
Meet-and-greet clients creating a welcoming and professional environment</li><li>
Assist the Vice President and the marketing team with social media updates (including refreshing Facebook, Instagram, Twitter, etc.), sharing details about upcoming events and exciting news within the Balani community</li><li>
Must have ability to manage online CRM</li><li>
Responsibilities are not all-inclusive and will include other duties as assigned</li></ul>
IDEAL CHARACTERISTICS OF BALANI EMPLOYEES:
<ul><li>Proactive problem solver who takes initiative and anticipates needs instinctively</li><li>
Highly detail-oriented execution with strategic awareness</li><li>
Operates independently with strong decision making abilities</li><li>
Strong sense of ownership and accountability</li><li>
Systems oriented thinker with creative instincts</li><li>
Places importance on a routinely planned and organized day and life overall</li><li>
Prompt, reliable and accurate</li><li>
Calm, patient and emotionally aware</li><li>
Exudes top tier professionalism</li><li>
Brings positive energy and loves helping others</li></ul>
Education:
<ul><li>Bachelor's (Preferred)</li></ul>
Experience:
<ul><li>Brings 3+ years of experience as an Executive Assistant or Administrative Coordinator experience reflecting a strong grasp of administrative and operational functions</li><li>
Tech savvy; experience with various office equipment, such as printers, fax machines, projectors. Along with a solid proficiency in Microsoft Excel, Powerpoint and Google Suite</li><li>
Retail or similar industry experience a plus</li></ul>
Compensation:
<ul><li>$60,000-$75,000 annual salary; commensurate with experience</li></ul>
Benefits:
<ul><li>Medical, Dental, Vision, 401K, Life insurance</li></ul></div>

Executive Assistant & Administrative Coordinator

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