experienced administrative assistant 1 year

Dawa Medical LLC

Job Summary We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace.Responsibilities<ul><li>Maintain organized filing systems, both physical and digital, including data entry and document proofreading to ensure accuracy.</li><li>Support bookkeeping tasks using QuickBooks or similar accounting software, including invoicing and expense tracking.</li><li>Provide excellent customer service by assisting clients, answering inquiries, and supporting overall office management activities.</li><li>Handle clerical tasks such as typing correspondence, managing office supplies, and supporting personal assistant duties when required.</li><li>Review commercial invoice</li><li>Report adverse events to FDA</li></ul>Skills<ul><li>Detail oriented</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently.</li><li>Bilingual abilities are highly desirable to assist diverse client needs and enhance communication.</li><li>Previous office or administrative experience is preferred, especially in roles such as medical or dental receptionist or office clerk.</li><li>Knowledge of office management practices including filing systems, data entry, proofreading, and calendar management.</li><li>Join us in creating a positive impact through your proactive support and organizational excellence! This role is perfect for someone eager to grow their administrative career in a lively environment where every day brings new opportunities to shine.</li></ul>Pay: $20.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Experience:<ul><li>Administrative: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Spanish (Preferred)</li></ul>Ability to Commute:<ul><li>Miami, FL 33126 (Required)</li></ul>Work Location: In person

Experienced Administrative Assistant (1 year)

Omega Security Service

Nation Security is a leading provider of comprehensive security solutions throughout Florida. We are seeking a highly skilled professional to serve as the central support hub for our executive office, working directly with our Chief Executive Officer (CEO).Position OverviewThis is a high-impact, fast-paced role ideal for a proactive, exceptionally organized professional. The Executive Administrative Assistant will act as the CEO&rsquo;s trusted partner, managing complex schedules, overseeing communications, and facilitating interactions with internal teams, clients, and franchise partners in both English and Spanish.Key ResponsibilitiesExecutive Calendar Oversight<ul><li>Strategically manage and streamline the CEO&rsquo;s busy calendar, coordinating meetings, site visits, and operational reviews across multiple Florida regions.</li></ul>Travel Coordination<ul><li>Arrange all aspects of domestic business travel, including flights, lodging, and transportation&mdash;ensuring timely and efficient itineraries for client and franchise visits.</li></ul>Bilingual Communications Support<ul><li>Serve as the primary communication link for the CEO. Prepare, manage, and draft professional correspondence, proposals, and internal communications in English and Spanish for clients, vendors, and executive staff.</li></ul>Meeting &amp; Presentation Preparation<ul><li>Develop thorough meeting agendas, briefing documents, and operational reports for executive sessions, internal team meetings, and external presentations.</li></ul>Administrative &amp; Financial Support<ul><li>Maintain daily administrative operations, including accurate expense reporting, invoice coordination, office management, and company event support.</li></ul>Confidential Information Management<ul><li>Handle sensitive information such as client contracts, personnel data, and financial materials with absolute professionalism and discretion.</li></ul>Qualifications<ul><li>Experience: Minimum of 3+ years in administrative support, including 1&ndash;2 years supporting a C-level executive (CEO, President, COO). Experience in security services, logistics, or a related field is preferred.</li><li>Language Skills: Bilingual proficiency in English and Spanish (verbal and written) is required.</li><li>Technical Skills: Advanced abilities in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</li><li>Core Competencies: Highly resourceful, detail-focused, proactive, and able to anticipate needs while performing well under pressure.</li><li>Availability: Full-time, on-site presence at our Miami, FL headquarters is required.</li></ul>Nation Security, LLC is an Equal Opportunity Employer.Pay: $50,000.00 - $60,000.00 per yearBenefits:<ul><li>Employee assistance program</li><li>Employee discount</li><li>Flexible schedule</li><li>Tuition reimbursement</li></ul>Experience:<ul><li>Executive administrative support: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Spanish (Required)</li></ul>Work Location: In person

Executive Assistant to the CEO

Miami Hype

<div>
 
 Administrative Assistant
 
 
 
 Premier Youth Volleyball Club &ndash; South Florida
 
 
 
 
 Full-Time | In-Office (9:00 AM &ndash; 5:00 PM)
 
 
 
 
 
 
 About the Club
 
 
 We are one of South Florida&rsquo;s fastest-growing youth volleyball organizations, serving athletes ages 8&ndash;18 across developmental, regional, and national programs.
 
 
 
 
 
 Our environment is fast-paced and detail-driven, where strong organization and communication are essential to delivering a high-quality experience for players and families.
 
 
 
 
 
 We are seeking a reliable and highly organized
 
 Administrative Assistant
 
 to support the daily operations of the club and help maintain structure across all systems.
 
 
 
 Role Overview
 
 
 
 
 
 The
 
 Administrative Assistant
 
 is responsible for managing the club&rsquo;s day-to-day administrative functions, including communication, scheduling support, billing, and general office operations.
 
 
 
 
 
 This is a
 
 full-time, in-office role (9&ndash;5)
 
 that requires someone who is:
 
 <ul>
 <li>
 Organized and detail-oriented
 </li>
 <li>
 Responsive and professional
 </li>
 <li>
 Comfortable handling multiple tasks throughout the day
 </li>
 </ul>
 
 
 
 
 You will work closely with leadership and coaching staff to ensure that
 
 operations run smoothly and communication stays clear and consistent
 
 .
 
 
 
 Key Responsibilities
 
 
 
 
 
 1. Front Office &amp; Communication
 
 <ul>
 <li>
 Answer and manage
 
 phone calls, emails, and daily inquiries
 
 </li>
 <li>
 
 Serve as a point of contact for parents, players, and new prospects
 
 </li>
 <li>
 
 Provide accurate information regarding programs, schedules, and registration
 
 </li>
 <li>
 
 Ensure timely and professional communication at all times
 
 </li>
 </ul>
 
 
 
 
 2. Billing &amp; Administrative Support
 
 <ul>
 <li>
 Manage
 
 billing, invoices, and payment tracking
 
 </li>
 <li>
 
 Assist families with account questions and payment-related concerns
 
 </li>
 <li>
 
 Maintain organized financial records and administrative documentation
 
 </li>
 <li>
 
 Support backend systems such as registration platforms and spreadsheets
 
 </li>
 </ul>
 
 
 
 
 3. Scheduling &amp; Program Support
 
 <ul>
 <li>
 Assist with
 
 practice schedules, court assignments, and calendar updates
 
 </li>
 <li>
 
 Support coordination of clinics, camps, and club programming
 
 </li>
 <li>
 
 Help ensure all schedules are accurate, updated, and clearly communicated
 
 </li>
 <li>
 
 Assist with tryout organization and general program logistics
 
 </li>
 </ul>
 
 
 
 
 4. Office Operations &amp; Organization
 
 <ul>
 <li>
 Maintain organized systems for:
 </li>
 <li>
 Player rosters
 </li>
 <li>
 Schedules
 </li>
 <li>
 Communication records
 </li>
 <li>
 Administrative files
 </li>
 <li>
 Support daily office operations and ensure a structured environment
 </li>
 <li>
 Assist with preparation for meetings, events, and internal needs
 </li>
 </ul>
 
 
 
 
 5. Staff &amp; Leadership Support
 
 <ul>
 <li>
 Provide administrative support to
 
 club leadership and coaching staff
 
 </li>
 <li>
 
 Assist with coordinating internal communication and documentation
 
 </li>
 <li>
 
 Help ensure coaches and leadership have what they need to operate efficiently
 
 </li>
 </ul>
 
 
 
 
 6. Community &amp; Event Support
 
 <ul>
 <li>
 Assist with organizing
 
 club events, clinics, and community initiatives
 
 </li>
 <li>
 
 Support communication and coordination for community service efforts
 
 </li>
 <li>
 
 Help maintain a positive and professional club presence
 
 </li>
 </ul>
 
 
 
 
 Qualifications
 
 
 
 
 
 Required
 
 <ul>
 <li>
 Ability to work
 
 in-office, full-time (9&ndash;5)
 
 </li>
 <li>
 
 Strong organizational and multitasking skills
 
 </li>
 <li>
 
 Excellent communication (phone, email, in-person)
 
 </li>
 <li>
 
 High attention to detail and follow-through
 
 </li>
 <li>
 
 Ability to work in a fast-paced environment
 
 </li>
 </ul>
 
 
 
 
 Preferred
 
 <ul>
 <li>
 Previous administrative or office experience
 </li>
 <li>
 Experience in youth sports, athletics, or service-based environments
 </li>
 <li>
 Familiarity with scheduling systems or registration platforms
 </li>
 </ul>
 
 
 
 
 Who This Role Is For
 
 
 This role is for someone who:
 
 <ul>
 <li>
 Is naturally organized and dependable
 </li>
 <li>
 Communicates clearly and professionally
 </li>
 <li>
 Can manage multiple responsibilities without getting overwhelmed
 </li>
 <li>
 Takes pride in keeping systems clean, structured, and efficient
 </li>
 </ul>
 
 
 
 
 What Success Looks Like
 
 <ul>
 <li>
 Communication is handled quickly and professionally
 </li>
 <li>
 Billing and records are accurate and up to date
 </li>
 <li>
 Schedules are clear and organized
 </li>
 <li>
 Leadership and coaches feel supported
 </li>
 <li>
 Daily operations run smoothly and efficiently
 </li>
 </ul>
 
 
 
</div>

Administrative Assistant

Morgan Auto Group

<div>We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our dealership. The ideal candidate will have strong communication skills, a positive attitude, and the ability to multitask in a fast-paced environment. This role is critical in ensuring smooth administrative processes and excellent customer service.

Key Responsibilities:
<ul>
<li>Greet and assist customers and visitors in a professional and friendly manner</li>
<li>Answer and direct incoming phone calls, take messages, or route calls appropriately</li>
<li>Handle daily clerical and administrative tasks including filing, data entry, scanning, and document management</li>
<li>Assist with preparing sales and service paperwork, including vehicle purchase agreements, invoices, and title documentation</li>
<li>Maintain office supplies inventory and place orders as needed</li>
<li>Schedule appointments and maintain calendars for management or service departments</li>
<li>Support accounting functions such as processing payments, reconciling daily transactions, and preparing bank deposits</li>
<li>Coordinate with various departments (Sales, Service, Parts) to ensure smooth internal communication and operations</li>
<li>Maintain a clean and organized front desk and customer waiting area</li>
<li>Perform other duties and special projects as assigned by management</li>
</ul>
Qualifications:
<ul>
<li>High school diploma or equivalent required; Associate&rsquo;s degree preferred</li>
<li>1&ndash;2 years of administrative or office support experience, preferably in a dealership or similar environment</li>
<li>Strong computer skills, including Microsoft Office Suite (Word, Excel, Outlook)</li>
<li>Experience with dealership management systems (e.g., CDK, Reynolds &amp; Reynolds) is a plus</li>
<li>Excellent organizational, time management, and multitasking skills</li>
<li>Strong interpersonal and communication skills</li>
<li>Professional appearance and demeanor</li>
</ul>
grts</div>

Administrative Assistant at Kendall Hyundai

Castle Group

<div>Overview:

The Administrative Assistant provides a wide variety of administrative support services for the Condo Association, including support and assistance to the management office.
The Administrative Assistant provides exemplary service in a manner consistent with the Castle Group's values and mission. He or she performs all responsibilities while demonstrating outstanding customer service skills as a representative of Castle Royal Service.
Responsibilities:
<div>
Essential Duties and Responsibilities</div><ul><li>
Answers telephones promptly and assists residents with questions and concerns.</li><li>
Tracks resident issues to enable Property Manager to identify major problems or trends.</li><li>
Maintains Association files, mail, binders, and office supply inventory.</li><li>
Attends Board Meetings as requested.</li><li>
Creates/posts newsletters and notices. Assists the manager with updating the website as needed.</li><li>
Maintains homeowner roster, database, mail instructions, and homeowner files.</li><li>
Assists in reviewing leases, if applicable, and processing new owner approval and interview packages.</li><li>
Review receivable reports and assist the property manager in forwarding collection packages to counsel.</li><li>
Inputs/Processes/Closes work orders as required for landscape, maintenance, housekeeping, etc.</li><li>
May be responsible for the processing of Association expense checks.</li><li>
Records miscellaneous income in assigned software.</li><li>
Assists residents with account balance inquiries. Researches discrepancies, processes overpayment refunds, and processes owner credits and charges as instructed by the Property Manager.</li><li>
Process ARCs and assist residents in booking amenity reservations.</li><li>
Assists residents with access control requests (new fob, gate remotes, transponders, etc).</li><li>
In the absence of a Covenants Coordinator, conduct the following:</li><li>
Inspect the community on a recurring schedule as determined by the Association. Update all inspection data into the assigned compliance system, including issuing and closing out with consistent enforcement, ensuring completion</li><li>
Upload violations to the Production folder for mail-outs daily.</li><li>
Respond to resident inquiries with the information necessary to correct the violation in a timely manner.</li><li>
Ensures all safety precautions and procedures are followed while performing duties.</li><li>
Performs property inspections and follows up on work orders as needed as directed by the Property Manager</li><li>
Other duties and responsibilities as assigned by the Property Manager.</li></ul>
Qualifications:
<div>
Qualifications</div>
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<div>
Education and Experience</div><ul><li>
High school diploma or equivalency required.</li><li>
A minimum of One (1) year of administrative support or related work experience is required. Must possess a strong administrative background.</li><li>
Intermediate command of computer hardware/software, specifically Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint, Teams).</li><li>
Position may require valid Driver&rsquo;s License.</li></ul><div></div><div> 
Skills and Abilities</div><ul><li>
Strong customer service, communication, and interpersonal skills.</li><li>
Strong conflict resolution skills with ability to handle and diffuse conflict situations required.</li><li>
Able to work under tight deadlines and use time effectively based on key priorities.</li><li>
Excellent verbal and written communication skills through the ability to communicate, receive, and exchange ideas and information using spoken and written language.</li><li>
Excellent interpersonal and office management skills.</li><li>
Excellent organizational skills and a high attention to detail.</li><li>
Ability to prioritize tasks in a fast-paced environment.</li><li>
Multiple language fluency is desirable and may be required depending on the community&rsquo;s needs.</li><li>
Ability to learn new technology.</li><li>
Ability to act with integrity, professionalism, and confidentiality.</li></ul><div> 
Physical requirements</div><div>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</div> 
<div></div><ul><li>
Able to work under pressure, maintain composure and utilize good judgement during emergency/difficult and stressful situations.</li><li>
Ability to lift 30lbs. following appropriate safety procedures.</li><li>
Ability to:</li><li>
Work in a seating sationary position for long periods of time</li><li>
Walk and climb stairs.</li><li>
Handle, grasp, feel objects and equipment.</li><li>
Reach with hands and arms.</li><li>
Extensive use of fingers for typing and visual use of the computer monitor.</li><li>
Repeat various motions with wrists, hands and fingers.</li><li>
Ability to detect auditory and/or visual emergency alarms.</li><li>
Ability to hear, understand, and respond appropriately to verbal requests made in person and over the telephone.</li><li>
Visual ability correctable to 20/20.</li><li>
Ability to respond verbally in an understandable, professional manner in person and over the telephone.</li><li>
May be required to travel for training sessions off-site on an infrequent, ad-hoc basis.</li><li>
May be required to cover for administrative staff at other communities within reasonable distance when needed.</li></ul><div></div><div> 
EQUAL EMPLOYMENT OPPORTUNITY</div><div>
Castle is an equal opportunity employer and prohibits discrimination and harassment of any kind. All employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or any other protected status under federal, state, or local laws.</div><div></div><div> 
DISCLAIMER</div><div>
This job description is intended to convey information essential to understanding the scope of the position and is not exhaustive. Duties, responsibilities, and activities may change or be supplemented at any time based on organizational needs. In addition, management has the right to change any portion of this job description at any time and for any reason.</div></div><div></div>

Administrative Assistant- Condo

A+ Dental of Aventura

We are looking for a competent dental assistant who will make the dentist&rsquo;s office more efficient and pleasant for patients.Bilingual (English/Spanish) preferred<ul><li>Experience in dental assisting (it is a plus no mandatory )</li><li>Friendly, professional, and team-oriented</li><li>Organized and detail-oriented</li><li>Passion for patient care</li></ul>Position Details:<ul><li>Full-time</li><li>Monday&ndash;Friday + 1 Saturday/month</li><li>Competitive pay based on experience</li><li>Paid holidays &amp; vacation</li></ul>Join a positive, supportive environment where we focus on delivering high-quality care and creating beautiful smiles every dayAventura, FLCall/Text: 305-935-4800Send your resume to: AplusdentalAventura@gmail.comJob Type: Full-timePay: $15.00 - $20.00 per hourBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li><li>Paid time off</li><li>Professional development assistance</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Dental Assisting: 1 year (Preferred)</li><li>EHR systems: 1 year (Preferred)</li></ul>Language:<ul><li>Spanish (Preferred)</li></ul>License/Certification:<ul><li>Registered Dental Assistant (Required)</li><li>X-Ray Certification (Preferred)</li></ul>Work Location: In person

Dental Assistant

Ameristar Oil LLC

RESPONSIBILITIES Answering the phone.Taking orders from clients.Billing/emailing clients.Invoices on Quick Books.WORK EXPERIENCE Secretary, receptionist, and or office assistant experience.SKILLS Bilingual(Spanish/English)Some to little experience with Quick Books.EDUCATIONHigh school diplomaJob Type: Full-timePay: $15.00 - $17.50 per hourBenefits:<ul><li>Employee discount</li></ul>Experience:<ul><li>Microsoft Office: 1 year (Required)</li><li>Customer Service: 1 year (Required)</li></ul>Work Location: In person

Office Secretary

Explore 280+ Experienced administrative assistant 1 year in Miami this May. Find roles across top companies and apply now to boost your career.