export documentation executive

Signature HR Services

Designation: &quot;Export Documentation Executive&quot;Location: Makarba, S. G. Highway,AhmedabadCompany: A fast growing start up in to export of Fashion &amp; FMCGJob Type: Permanent, Full-TimeObjective:To support our client expanding global presence in processed spices and ready-made garments, this role will oversee complete export documentation and coordinate logistics, ensuring seamless, compliant, and on-time international shipments.Key Responsibilities:Prepare, verify, and maintain complete export documentation including:Commercial Invoices, Packing Lists, Bills of Lading / Airway Bills, Shipping Bills, Certificates &amp; related export documentsCoordinate with: Freight forwarders, Logistics service providers, Customs brokers/CHAEnsure full compliance with export regulations and documentation standardsTrack international shipments and provide timely updates to internal teams and customersIdentify, communicate, and resolve shipment or documentation issues proactivelyMaintain export records, MIS reports, and operational documentationProvide administrative and operational support to the export operations teamTake on expanded responsibilities as export volumes and markets growRequirements &amp; Skills:Background in: Logistics, Supply Chain Management, International Trade, Business or related fieldStrong experience in: Export operations &amp; documentation, Shipment coordinationExcellent attention to detail and organizational skillsProficiency in MS Excel (intermediate to advanced functions preferred)Good communication and coordination abilitiesExperience in apparel or FMCG exports will be an advantageInterested candidate with relevant experience can share their profiles to :hr.signaturehrservices@gmail.comJob Types: Full-time, PermanentPay: ₹350,000.00 - ₹450,000.00 per yearWork Location: In person

Export Documentation Executive

Atharva Minerals

Description:Prepare and manage export documents: Invoice, Packing List, BL/AWB, COO, Shipping Bill, LC documents, etc. Ensure documentation accuracy as per country-specific and customer requirements. Coordinate with CHA, freight forwarders, and shipping lines for timely documentation.Operations &amp; Logistics Plan and execute export shipments end-to-end. Coordinate with production/warehouse for dispatch schedules. Track shipments and update clients on delivery status. Handle customs clearance coordination and resolve operational issues.Compliance &amp; Coordination Ensure adherence to DGFT, customs, and export regulations. Maintain records and filing of export documents. Liaise with banks for LC, payments, and export-related paperwork. Coordinate with overseas buyers for shipping instructions and timelines.Job Type: Full-timePay: ₹20,000.00 - ₹30,000.00 per monthApplication Question(s):<ul><li>Do you have exp on Prepare and manage export documents: Invoice, Packing List, BL/AWB, COO, Shipping Bill, LC documents?</li><li>Do you Coordinate with CHA, freight forwarders, and shipping lines for timely documentation?</li></ul>Work Location: In person

Vandana ispat 

Job Title: Export Documentation SpecialistLocation: Shankar Nagar Raipur Job Type: Full-TimeAbout UsWe are a well-established organization in the agro-industry, specializing in rice processing and exports. With over three decades of industry experience, we have built a strong global presence and are recognized among the top exporters of non-basmati rice from India, known for quality, compliance, and reliability.Position OverviewWe are looking for an organized and detail-oriented Export Documentation Specialist to join our export operations team. The role involves preparing, reviewing, and maintaining export documentation for international shipments while ensuring compliance with applicable trade regulations and internal processes.Freshers with strong academic backgrounds are welcome to apply. Training will be provided.Key Responsibilities<ul><li>Assist in preparing and processing export documents such as commercial invoices, packing lists, shipping bills, and related paperwork.</li><li>Ensure compliance with export regulations, customs requirements, and international trade guidelines.</li><li>Coordinate with internal teams and external partners (freight forwarders, CHA, shipping lines, banks).</li><li>Maintain accurate and well-organized records of export shipments and documentation.</li><li>Support the export team in daily documentation and coordination activities.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in International Business, Logistics, Commerce, or a related field.</li><li>Freshers are encouraged to apply, especially candidates with good academic records.</li><li>Strong attention to detail and documentation accuracy.</li><li>Basic knowledge of export procedures is an advantage but not mandatory.</li><li>Good communication and coordination skills.</li><li>Willingness to learn and grow in export documentation.</li></ul>Salary12,000 &ndash; 25,000 per month (Depending on candidate profile and skills)How to ApplyInterested candidates may connect on 9575550209 to apply or share their updated resume.Job Type: Full-timePay: ₹12,000.00 - ₹25,000.00 per monthWork Location: In person

Fair Exports (India) Pvt. Ltd Aluva & Mumbai

Export Documentation ExecutiveRole Overview: The Export Documentation Executive is responsible for preparing, managing, and dispatching export-related documents, coordinating with CHAs (Customs House Agents), and ensuring timely and accurate communication with consignees regarding shipments. The role requires strong attention to detail, organizational skills, and familiarity with international trade documentation and compliance requirements.Key Responsibilities:Shipment Communication:<ul><li>Send order confirmation emails to consignees, clearly mentioning shipment dispatch details including expected delivery timelines.</li></ul>Document Preparation &amp; Dispatch: +<ul><li>Prepare covering letters for all consignments to accompany the shipment documents being sent via courier.</li><li>Receive original shipment documents from the CHA post-dispatch and verify all contents.</li><li>Obtain authorized signature on documents after verification and prepare them for courier dispatch.</li></ul>Courier Handling:<ul><li>Book couriers and dispatch original shipment documents to consignees.</li><li>Share document details, including courier tracking slip and ETA, via email to the consignee for smooth customs clearance.</li></ul>Data Management:<ul><li>File the first original or copy of each shipment document physically in box files on a month-wise basis.</li><li>Maintain a digital folder structure storing full set of consignment documents categorized by month.</li></ul>Coordination &amp; Reporting:<ul><li>Follow up regularly with the CHA for timely receipt of original documents from port.</li><li>Coordinate with the accounts team by sharing monthly export sales data for reconciliation and financial reporting.</li></ul>Certification Handling:<ul><li>Prepare and process the Certificate of Origin (COO) using the DGFT portal in compliance with destination country requirements.</li></ul>Key Skills &amp; Tools:<ul><li>Export Documentation &amp; International Logistics</li><li>Knowledge of INCOTERMS, DGFT portal &amp; COO documentation</li><li>Courier Coordination &amp; Tracking</li><li>MS Office / Google Workspace (Excel, Word, Drive)</li><li>Email Communication &amp; Documentation Filing</li><li>Strong Organizational and Time-Management Skills</li></ul>Job Types: Full-time, PermanentPay: ₹25,000.00 - ₹32,000.00 per monthBenefits:<ul><li>Leave encashment</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>EXPORT DOCUMENTATION: 3 years (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li><li>Hindi (Preferred)</li></ul>Location:<ul><li>Aluva, Kerala (Preferred)</li></ul>Work Location: In person

Export Documentation Executive- Aluva

apt logistics

Responsibilities:<ul><li>Handle sea export documentation (FCL/LCL)</li><li>Prepare Invoice, Packing List, Shipping Bill, BL draft/final</li><li>Coordinate with CHA and shipping lines for booking &amp; clearance</li><li>File VGM and submit Shipping Instructions (SI)</li><li>Coordinate with overseas agents regarding shipment status, pre-alerts, and documentation</li><li>Track ETD/ETA and provide timely updates to customers &amp; agents</li><li>Ensure export compliance and documentation accuracy</li></ul>Requirements:<ul><li>1&ndash;4 years experience in sea export documentation</li><li>Knowledge of ICEGATE &amp; customs procedures</li><li>Strong follow-up and coordination skills</li><li>Proficient in MS Office</li></ul>Job Type: Full-timePay: ₹20,000.00 - ₹25,000.00 per monthWork Location: In person

Sea Export Documentation Executive

SODALTECH

We are looking for a detail-oriented professional with hands-on experience in import&ndash;export documentation and sales coordination to support our domestic and international business operations.Key ResponsibilitiesExport &amp; Import Documentation<ul><li>Prepare and verify pre-shipment and post-shipment export documents (Invoice, Packing List, B/L, COO, Shipping Bill, Drawback, RoDTEP, EPCG, etc.)</li><li>Handle LC documentation, amendments, and compliance</li></ul><ul><li>Coordinate with freight forwarders, liners, and courier agencies until receipt of original documents</li></ul><ul><li>Prepare import documents and support bank closure formalities</li></ul><ul><li>Handle Bill of Entry, Shipping Bill approvals, and discrepancy resolution</li></ul>Banking, Forex &amp; Compliance<ul><li>Coordinate with banks for foreign remittance closures (BRCs) and inward remittance queries</li></ul><ul><li>Work closely with Forex, Accounts, ECGC, and Insurance departments</li></ul><ul><li>Ensure ECGC applications, renewals, and export insurance compliance</li></ul><ul><li>Liaise with customs authorities for clarifications when required</li></ul>Customer &amp; Sales Coordination<ul><li>Coordinate with overseas buyers post-shipment for document approval and delivery</li></ul><ul><li>Prepare export invoices, proforma invoices etc.</li></ul><ul><li>Support sales team with order processing and customer communication</li></ul>Domestic Documentation<ul><li>Prepare E-invoices, E-way bills, and inter-company invoices</li></ul><ul><li>Assist with purchase orders and internal billing coordination</li></ul><ul><li>Support dispatch documentation and customer communication</li></ul>Internal Coordination &amp; Support<ul><li>Coordinate with Design, Production, Accounts, and Marketing teams</li></ul><ul><li>Maintain accurate records and documentation</li></ul><ul><li>Support management with documentation and reporting as required</li></ul>Required Skills:<ul><li>Experience in Import&ndash;Export documentation (Engineering / Manufacturing preferred)</li></ul><ul><li>Working knowledge of LCs, Incoterms, ECGC, RoDTEP, EPCG</li></ul><ul><li>Familiar with banking, forex, and customs procedures</li></ul><ul><li>Good communication and coordination skills</li></ul><ul><li>Detail-oriented and process driven</li></ul>Qualification:<ul><li>Any degree with Import&ndash;Export / Logistics / International Business</li></ul><ul><li>2&ndash;5 years of relevant experience</li></ul>Why Join Us<ul><li>Exposure to international markets</li></ul><ul><li>Stable manufacturing organization</li></ul><ul><li>Opportunity to work closely with senior management</li></ul><ul><li>Long-term growth and learning</li></ul>Job Type: Full-timePay: ₹216,000.00 - ₹360,000.00 per yearBenefits:<ul><li>Provident Fund</li></ul>Work Location: In person

Import Export Documentation Executive

| CargoPeople Logistics & Shipping PVT LTD

&middot; Arranging Transport vehicles.&middot; Give planning, coordination with plant for dispatches.&middot; Communicating with management for Liner activities.&middot; Candidate must have the knowledge of Freight Forwarding.&middot; Should have an experience in handling Export documentation.&middot; Preparing daily reports on shipments delivery schedule.&middot; Should have good communication and computer skills.&middot; Should have an awareness of Export Schemes.&middot; Preparation of Export Documents (Pre and Post Shipment Documents)&middot; Co-ordination with the suppliers and shipping agents for the execution of shipment and other export related responsibilities.&middot; Ability to work with little supervision and track multiple processes.&middot; Candidates must have knowledge of SI filling, VGM filling, odes, MMD3.&middot; Co-ordinate with customer for custom clearance.Job Types: Full-time, PermanentPay: ₹20,000.00 - ₹35,000.00 per monthBenefits:<ul><li>Cell phone reimbursement</li><li>Health insurance</li><li>Paid sick time</li><li>Provident Fund</li></ul>Experience:<ul><li>total work: 1 year (Preferred)</li></ul>Work Location: In person

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