export documentation executive

preetgroup.com

Job Summary:The Export Documentation Executive is responsible for handling end-to-end export documentation, shipping coordination, invoicing, and customs clearance activities. The role ensures compliance with international trade regulations and timely execution of export orders.Key Responsibilities:1. Documentation:&middot; Prepare, verify, and manage export documents such as:o Commercial Invoice &amp; Packing Listo Shipping Bill / Export Declarationo Bill of Lading / Airway Billo Certificate of Origin (COO)o Insurance Certificateo Letter of Credit (LC) documentationo Export Incentive / Duty Drawback documents&middot; Ensure accuracy and completeness of all shipping and export-related papers.2. Shipping Coordination:&middot; Coordinate with freight forwarders, shipping lines, and CHA (Customs House Agents) for booking, container arrangements, and timely shipment.&middot; Track shipments and provide updates to clients and internal teams.&middot; Ensure correct application of INCOTERMS (FOB, CIF, EXW, etc.).3. Invoicing &amp; Finance:&middot; Prepare export invoices as per buyer/LC requirements.&middot; Liaise with banks for submission/negotiation of export documents under LC.&middot; Coordinate with the accounts team for realization of export proceeds and follow up on outstanding payments.4. Customs &amp; Compliance:&middot; Handle customs clearance procedures in coordination with CHA.&middot; Ensure compliance with DGFT, FEMA, RBI, and other regulatory guidelines.&middot; Maintain accurate records for audit and statutory purposes.Qualifications &amp; Skills:&middot; Graduate in Commerce / International Business / Logistics; MBA preferred.&middot; Extensive years of experience in export documentation, shipping, or customs clearance.&middot; Good knowledge of international trade practices, export incentives, and customs procedures.&middot; Familiarity with ERP systems and MS Office.&middot; Strong attention to detail, accuracy, and organizational skills.&middot; Good communication and coordination ability.Job Type: Full-timePay: &#8377;30,000.00 - &#8377;45,000.00 per monthWork Location: In person

Export Documentation Executive

Shiksit

Position: Export Documentation Executive Location: Wagle Estate, Thane Experience: 2&ndash;3 yearsKey Responsibilities<ul><li>Prepare all export documents: Invoice, Packing List, BL/AWB, COO, shipping instructions, and compliance papers.</li><li>Coordinate with freight forwarders, CHA, customs, and international clients for document requirements.</li><li>Ensure accuracy in HS codes, product details, and country-specific regulations.</li><li>Track shipments, follow up on sailing schedules, and ensure timely dispatch.</li><li>Maintain shipment records, export registers, and documentation MIS.</li><li>Coordinate with internal teams for invoicing, packing details, dispatch, and logistics support.</li></ul>Qualifications &amp; Skills<ul><li>Graduate/Postgraduate in International Trade, Business, or similar field.</li><li>2&ndash;3 years of experience in export documentation/logistics.</li><li>Good knowledge of export procedures, customs rules, and Incoterms.</li><li>Strong English communication and MS Office skills.</li><li>Detail-oriented and good at handling deadlines.</li></ul>Job Types: Full-time, PermanentPay: &#8377;45,000.00 - &#8377;50,000.00 per monthBenefits:<ul><li>Health insurance</li><li>Provident Fund</li></ul>Work Location: In person

Mahavir Industries

Company DescriptionMahavir Group is a leading manufacturer of Dyestuff &amp; Pigment Powder with three manufacturing units. We have over 44 years of experience in manufacturing and exporting to around 40 countries across the world. We are committed to quality and environmental protection, holding various certifications for our compliance with international standards.Role Description The Export Documentation Executive will be responsible for overseeing the preparation of export documents, coordinating with logistics providers and ensuring compliance with regulatory requirements. This is a full-time on-site role located in Ahmedabad.Qualifications<ul><li>Bachelor's degree in commerce or a related field</li><li>At least 2-4 years of experience in export documentation processes and procedures</li><li>Knowledge of regulatory requirements for export and import of goods</li><li>Excellent communication and interpersonal skills</li><li>Attention to detail and ability to prioritize and multitask</li><li>Proficiency in Microsoft Office, particularly in Excel and Word</li><li>Ability to work independently and as part of a team</li></ul>Job Type: Full-timePay: &#8377;10,097.57 - &#8377;30,000.00 per monthBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Company DescriptionMahavir Group is a leading manufacturer of Dyestuff &amp; Pigment Powder with three manufacturing units. We have over 44 years of experience in manufacturing and exporting to around 40 countries across the world. We are committed to quality and environmental protection, holding various certifications for our compliance with international standards.Role Description The Export Documentation Executive will be responsible for overseeing the preparation of export documents, coordinating with logistics providers and ensuring compliance with regulatory requirements. This is a full-time on-site role located in Ahmedabad.Qualifications<ul><li>Bachelor's degree in commerce or a related field</li><li>At least 2-4 years of experience in export documentation processes and procedures</li><li>Knowledge of regulatory requirements for export and import of goods</li><li>Excellent communication and interpersonal skills</li><li>Attention to detail and ability to prioritize and multitask</li><li>Proficiency in Microsoft Office, particularly in Excel and Word</li><li>Ability to work independently and as part of a team</li></ul>Job Type: Full-timePay: &#8377;18,000.00 - &#8377;25,000.00 per monthBenefits:<ul><li>Cell phone reimbursement</li></ul>Work Location: In person

GESTAMP AUTOMOTIVE CHENNAI PVT LTD

<ul><li>An Export Documentation Executive prepares and manages all paperwork for international shipments, ensuring compliance with regulations and smooth logistics. Key duties include creating pre- and post-shipment documents like invoices and packing lists, coordinating with freight forwarders and customs, and maintaining organized records. Key responsibilities</li><li>Document preparation: Create and process all required export documents, such as commercial invoices, packing lists, certificates of origin, and bills of lading.</li><li>Regulatory compliance: Ensure all documentation adheres to international, country-specific, and customs regulations.</li><li>Coordination: Liaise with various parties including shippers, freight forwarders, banks, customs brokers, and suppliers to coordinate shipments and resolve document queries.</li><li>Record keeping: Maintain accurate and organized records of all export transactions for billing and audit purposes.</li><li>Logistics support: Assist with logistical aspects, such as coordinating container arrangements and tracking shipments until delivery.</li><li>Communication: Prepare daily reports and inform customers about shipment status, including any delays or early arrivals.</li><li>Necessary skills and qualifications Strong attention to detail and accuracy.</li><li>Excellent organizational and record-keeping skills.</li><li>Good communication and interpersonal skills.</li><li>Proficiency in computer operations and data entry.</li><li>Knowledge of export/import processes and relevant documentation.</li><li>Ability to work long hours in a seated position.</li><li>Tamil candidates only</li></ul>Job Types: Full-time, Permanent, FresherPay: &#8377;8,848.49 - &#8377;30,521.24 per monthBenefits:<ul><li>Food provided</li></ul>Work Location: In person

BlueBerry Agro

Tally Prime MustEXCEL MustPre &amp; Post Documentation and Logistics.Prepare BRC , ARE-1, B/L Draft &amp; Insurance CertificateRebate claim filingBooking Trucks / Containers, Making Export Invoices, Packing List, Travelling Shipment, Letter of Credit,Sending samples to customer &amp; taking feedbackcoordination with Overseas Buyers , Cha, Freight Forwarders, Shipping Agents, Preparation of Brc.export Documentation &amp; Submission to Banks, Dgft.Liaison with Bank for negotiating of bank documentsPreparing daily reports on shipments &amp; delivery schedulekeep the Track of Remittance, Instruction to Bank, Invoices,checking the Formalities for the Bank, Dgft, Etcdealing with Bank for Export Documents Related Issues, Payment Issues.Job Type: Full-timePay: &#8377;18,000.00 - &#8377;30,000.00 per monthAbility to commute/relocate:<ul><li>Lower Parel, Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>total work: 2 years (Preferred)</li></ul>Work Location: In person

Aavesh Enterprises

Job Summary:The Dispatch &amp; Export Documentation Executive is responsible for handling all dispatch-related activities, export documentation, coordination with shipping lines, transporters, and ensuring smooth movement of goods from warehouse to customers (domestic and international). The role requires accuracy, attention to detail, and knowledge of export procedures and compliance.Key Responsibilities:Dispatch Management:<ul><li>Coordinate with production, warehouse, and sales teams for timely dispatch of goods.</li><li>Prepare dispatch plans as per customer and order requirements.</li><li>Generate delivery challans, invoices, packing lists, and other dispatch-related documents.</li><li>Liaise with transporters and freight forwarders for vehicle arrangement and shipment tracking.</li><li>Maintain records of all dispatches and logistics documentation.</li><li>Ensure proper packaging, labeling, and loading of goods to prevent damage in transit.</li></ul>Export Documentation:<ul><li>Prepare and verify all export documents such as:</li><li>Commercial Invoice</li><li>Packing List</li><li>Certificate of Origin</li><li>Bill of Lading / Airway Bill</li><li>Shipping Instructions</li><li>Export Declaration (Shipping Bill)</li><li>Coordinate with customs agents, CHA (Customs House Agents), and shipping lines for export clearance.</li><li>Ensure compliance with export laws, incoterms, and customer country regulations.</li><li>Track shipments until delivery and provide status updates to customers.</li><li>Handle post-shipment documentation and file management for audit and record purposes.</li></ul>Coordination &amp; Communication:<ul><li>Communicate with customers regarding dispatch schedules, shipment details, and documentation requirements.</li><li>Coordinate internally with finance for payment clearances and bank documentation (LC, Bill of Exchange, etc.).</li><li>Resolve issues related to delayed dispatches, documentation errors, or shipment discrepancies.</li></ul>Qualifications and Skills:<ul><li>Education: Graduate in Commerce / Logistics / International Business or related field.</li><li>Experience: 2&ndash;5 years in dispatch or export documentation (preferably in manufacturing or export house).</li><li>Technical Skills:</li><li>Knowledge of export procedures, shipping terms, and documentation.</li><li>Proficiency in MS Office, ERP systems (SAP/Tally, etc.), and email communication.</li><li>Familiarity with customs and DGFT portals.</li><li>Soft Skills:</li><li>Strong attention to detail and accuracy.</li><li>Excellent coordination and communication skills.</li><li>Ability to multitask and work under pressure.</li></ul>Job Types: Full-time, PermanentPay: &#8377;18,000.00 - &#8377;30,000.00 per monthBenefits:<ul><li>Provident Fund</li></ul>Work Location: In person

Dispatch & Export Documentation Executive

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Export Documentation Executive

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Export Documentation Executive

Export Documentation Executive

Dispatch & Export Documentation Executive