export documentation executive

Doormat Exporter

Job Description: The Export Documentation Executive will be responsible for preparing, verifying, and maintaining all export-related documents in compliance with customer, regulatory, and country-specific requirements. The role involves coordination with internal teams, freight forwarders, shipping lines, and customers to ensure timely and accurate shipment execution.Key Responsibilities:<ul><li>Prepare and review export documents such as Invoice, Packing List, BL/AWB, COO, and other required certificates</li><li>Ensure compliance with export regulations, buyer requirements, and shipping terms</li><li>Coordinate with logistics, production, and finance teams for shipment readiness</li><li>Liaise with freight forwarders and clearing agents for smooth shipment processing</li><li>Maintain accurate records and filing of export documentation</li></ul>Requirements:<ul><li>Graduate with experience in export documentation or logistics</li><li>Good knowledge of export procedures and Incoterms</li><li>Proficiency in MS Office and documentation systems</li><li>Good communication and coordination skills</li></ul>Job Types: Full-time, PermanentPay: ₹15,000.00 - ₹30,000.00 per monthWork Location: In person

Export Documentation Executive

Work Genie Technologies

Export Documentation ExecutiveLocation: Plant &ndash; Khurja Job Type: Full-Time CTC: ₹3.0 LPA &ndash; ₹4.5 LPAJob SummaryWe are looking for an experienced Export Documentation Executive to handle end-to-end export documentation and coordinate with logistics partners to ensure smooth, timely, and compliant export shipments. The role requires strong knowledge of export procedures, customs regulations, and coordination with CHA and freight forwarders.Key Responsibilities<ul><li>Prepare and manage export documentation including Commercial Invoice, Packing List, Shipping Bill, BL/AWB, Certificate of Origin (COO), Insurance documents, and LC-related documents</li><li>Coordinate with CHA, freight forwarders, shipping lines, and transporters for shipment execution</li><li>Ensure compliance with DGFT, Customs, GST, and country-specific export regulations</li><li>Track export shipments and provide timely updates to buyers and internal teams</li><li>Resolve documentation discrepancies, customs queries, and shipment issues</li><li>Maintain statutory export records and documentation for audit and compliance</li></ul>Key Performance Indicators (KPIs)<ul><li>Error-free and timely export documentation</li><li>On-time shipment execution</li><li>Compliance with export and customs regulations</li><li>Effective coordination with logistics partners and buyers</li></ul>Required Qualifications &amp; Experience<ul><li>Graduate in Commerce / International Business (preferred)</li><li>3&ndash;6 years of experience in export documentation and logistics coordination</li><li>Strong knowledge of export procedures, Incoterms, and customs documentation</li><li>Experience working with CHA, freight forwarders, and shipping lines</li></ul>Regards, Team HRJob Type: Full-timePay: Up to ₹35,000.00 per monthAbility to commute/relocate:<ul><li>Khurja, Uttar Pradesh (Bulandshahr District): Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>What is your current salary and notice period?</li></ul>Experience:<ul><li>Documentation: 3 years (Preferred)</li></ul>Work Location: In person

GP Technologies Solutions

Export Documentation ExecutiveLocation: Plant &ndash; KhurjaDepartment: Exports / International BusinessReporting To: Export Manager / Head &ndash; ExportsRole Summary:The Export Documentation Executive will be responsible for preparing and managing allexport-related documents and coordinating with logistics partners to ensure smooth and compliant export shipments.Key Responsibilities:<ul><li>Prepare export documents: Commercial Invoice, Packing List, Shipping Bill, BL/AWB, COO, Insurance, LC documents</li></ul><ul><li>Coordinate with CHA, freight forwarders, shipping lines, and transporters</li></ul><ul><li>Ensure compliance with DGFT, Customs, GST, and country-specific regulations</li></ul><ul><li>Track shipments and update buyers and internal teams</li></ul><ul><li>Resolve documentation discrepancies promptly</li></ul><ul><li>Maintain statutory export records and documentation</li></ul>KPIs:<ul><li>Error-free and timely export documentation</li></ul><ul><li>On-time shipment execution</li></ul><ul><li>Compliance with export and customs regulations</li></ul><ul><li>Effective coordination with logistics partners and buyers</li></ul>Qualification &amp; Experience:<ul><li>Graduate (Commerce / International Business preferred)</li></ul><ul><li>3&ndash;6 years of experience in export documentation</li></ul>Salary Band(CTC):3LPA to 4.5LPATeam HRGeetika Arora6396629639Job Types: Full-time, PermanentPay: ₹20,000.00 - ₹35,000.00 per monthWork Location: In person

Blue Oranges Studio

Export Documentation ExecutiveLocation: Bulandshahar Khurja(up)Education -GraduateExperience 4-5Salary: upto 35kPrepare export documents (Invoice, Packing List, BL/AWB, LC)Coordinate with CHA, freight forwarders &amp; logisticsEnsure DGFT, Customs &amp; GST complianceTrack shipments &amp; resolve documentation issuesTeamBlue orange studio8178452182Job Type: Full-timePay: ₹25,000.00 - ₹33,107.35 per monthWork Location: In person

Alliance Organics LLP

An Export Documentation Executive prepares, manages, and ensures compliance for all export paperwork (Invoices, PL, B/L, CoO, LC docs) for smooth international shipments, coordinating with freight forwarders, customs, banks, and clients, while tracking shipments and maintaining records, requiring strong knowledge of INCOTERMS, regulations, and details for air/sea freight.Key Responsibilities<ul><li>Document Preparation: Create and verify essential export documents like Commercial Invoices, Packing Lists, Bills of Lading (B/L), Certificates of Origin (CoO), and Letter of Credit (LC) documents.</li><li>Compliance: Ensure all shipments adhere to international trade laws, customs regulations, and company policies.</li><li>Coordination: Liaise with freight forwarders, shipping lines, customs brokers (CHA), banks, and internal teams (sales, production) for seamless operations.</li><li>Shipment Tracking: Monitor shipments from dispatch to delivery and provide updates to clients.</li><li>Record Management: Maintain accurate, organized records of all export transactions and documentation.</li><li>Issue Resolution: Address and resolve discrepancies or problems with documentation and customs clearance.</li><li>Reporting: Prepare daily reports on shipments and delivery schedules.</li></ul>Essential Skills &amp; Qualifications<ul><li>Education: Bachelor's degree in Commerce, Business, Logistics, or a related field.</li><li>Experience: 2-4+ years in export documentation and operations.</li><li>Knowledge: Strong grasp of INCOTERMS, LC procedures, customs clearance, and export-import terminology.</li><li>Technical: Proficiency in MS Office (Word, Excel, Outlook). Familiarity with DGFT/E-BRC is a plus.</li><li>Soft Skills: Excellent communication (written/verbal), organizational skills, attention to detail, problem-solving, and time management.</li></ul>Key Competencies<ul><li>Detail-oriented approach to manage complex paperwork.</li><li>Ability to work under pressure and meet tight deadlines.</li><li>Strong people-handling and coordination skills.</li><li>Shipment Tracking: Monitor shipments from dispatch to delivery and provide updates to clients.</li><li>Record Management: Maintain accurate, organized records of all export transactions and documentation.</li><li>Issue Resolution: Address and resolve discrepancies or problems with documentation and customs clearance.</li><li>Reporting: Prepare daily reports on shipments and delivery schedules.</li></ul>Job Types: Full-time, PermanentPay: ₹28,000.00 - ₹35,000.00 per monthExperience:<ul><li>Export Documentation: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Mumbai, Maharashtra (Required)</li></ul>Work Location: In person

HR Security India Pvt Ltd

An Export Documentation Executive prepares, manages, and ensures compliance for all export paperwork (Invoices, PL, B/L, CoO, LC docs) for smooth international shipments, coordinating with freight forwarders, customs, banks, and clients, while tracking shipments and maintaining records, requiring strong knowledge of INCOTERMS, regulations, and details for air/sea freight. Key Responsibilities<ul><li>Document Preparation: Create and verify essential export documents like Commercial Invoices, Packing Lists, Bills of Lading (B/L), Certificates of Origin (CoO), and Letter of Credit (LC) documents.</li><li>Compliance: Ensure all shipments adhere to international trade laws, customs regulations, and company policies.</li><li>Coordination: Liaise with freight forwarders, shipping lines, customs brokers (CHA), banks, and internal teams (sales, production) for seamless operations.</li><li>Shipment Tracking: Monitor shipments from dispatch to delivery and provide updates to clients.</li><li>Record Management: Maintain accurate, organized records of all export transactions and documentation.</li><li>Issue Resolution: Address and resolve discrepancies or problems with documentation and customs clearance.</li><li>Reporting: Prepare daily reports on shipments and delivery schedules.</li></ul>Essential Skills &amp; Qualifications<ul><li>Education: Bachelor's degree in Commerce, Business, Logistics, or a related field.</li><li>Experience: 2-4+ years in export documentation and operations.</li><li>Knowledge: Strong grasp of INCOTERMS, LC procedures, customs clearance, and export-import terminology.</li><li>Technical: Proficiency in MS Office (Word, Excel, Outlook). Familiarity with DGFT/E-BRC is a plus.</li><li>Soft Skills: Excellent communication (written/verbal), organizational skills, attention to detail, problem-solving, and time management.</li></ul>Key Competencies<ul><li>Detail-oriented approach to manage complex paperwork.</li><li>Ability to work under pressure and meet tight deadlines.</li><li>Strong people-handling and coordination skills.</li></ul>Job Type: Full-timePay: ₹30,000.00 - ₹35,000.00 per monthBenefits:<ul><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Provident Fund</li></ul>Language:<ul><li>English (Preferred)</li></ul>Work Location: In person

National Carriers Corporation

National Carriers CorporationJob TitleExport Documentation ExecutiveDepartmentLogistics / Supply Chain / ExportsReporting ToExport Manager / Operations Head1. Daily Executive Checklist (Step-wise)<ul><li>Check daily shipment schedule (factory stuffing / port stuffing).</li><li>Verify pending export documents and deadlines.</li><li>Follow up with CHA, transporter, shipping line, and client.</li><li>Track vessel cut-off, SI cut-off, and gate-in status.</li><li>Update shipment status in ONS software.</li><li>Respond to client emails and internal coordination mails.</li><li>Ensure all export documents are prepared and submitted on time.</li><li>Close completed shipments and file records (soft &amp; hard copies).</li></ul>2. ONS Software Knowledge &amp; Usage<ul><li>Create export shipment files in ONS.</li><li>Enter shipper, consignee, commodity, HS code, and invoice details.</li><li>Upload and update documents (Invoice, Packing List, Shipping Bill).</li><li>Track shipment status (booking, gate-in, sailing, BL release).</li><li>Generate shipment reports for management.</li><li>Maintain accurate data entry and audit readiness.</li></ul>3. Export Documentation (Core Responsibility)Step-wise Process:<ul><li>Receive export order details from client.</li><li>Prepare Commercial Invoice.</li><li>Prepare Packing List.</li><li>Verify IEC, GST, AD code, and exporter registration.</li><li>Coordinate with CHA for Shipping Bill filing.</li><li>Verify Shipping Bill details (HS Code, FOB value, scheme).</li><li>Check Let Export Order (LEO) status.</li><li>Coordinate for BL Draft approval.</li><li>Ensure final Bill of Lading (BL) issuance.</li><li>Dispatch documents to client/bank as required.</li></ul>4. E-Sanchit Documentation Handling<ul><li>Upload mandatory export documents on ICEGATE:</li><li>Invoice</li><li>Packing List</li><li>Certificate of Origin</li><li>AD Code Letter</li><li>LUT / Bond</li><li>Validate document formats and size.</li><li>Coordinate with CHA for successful E-Sanchit linkage.</li><li>Resolve rejection or query issues raised by Customs.</li><li>Maintain E-Sanchit reference numbers for records.</li></ul>5. Freight Coordination &amp; Cost Management<ul><li>Coordinate with freight forwarders and shipping lines.</li><li>Request and compare freight rates (FCL / LCL / Air).</li><li>Finalize rates after management approval.</li><li>Share freight confirmation with client.</li><li>Track freight invoices and verify charges.</li><li>Ensure freight payment status and documentation closure.</li></ul>6. LR (Lorry Receipt) &amp; Transport Coordination<ul><li>Arrange transport for factory stuffing or port delivery.</li><li>Collect LR copy from transporter.</li><li>Verify vehicle number, container number, and seal number.</li><li>Share LR details with CHA and client.</li><li>Track vehicle movement and gate-in confirmation.</li><li>Resolve transport delays or issues immediately.</li></ul>7. Client Coordination &amp; Follow-Up<ul><li>Daily communication with export clients.</li><li>Share shipment status updates.</li><li>Clarify documentation requirements.</li><li>Follow up for approvals (BL draft, invoices).</li><li>Handle client queries professionally.</li><li>Escalate issues internally when required.</li></ul>8. Email Drafting &amp; Professional Communication<ul><li>Draft clear and professional emails to:</li><li>Clients</li><li>Shipping lines</li><li>CHA</li><li>Transporters</li><li>Internal teams</li><li>Send shipment updates, reminders, and confirmations.</li><li>Maintain proper email etiquette and documentation trail.</li><li>Ensure timely responses and follow-ups.</li></ul>9. Hardcore Logistics Operations Knowledge<ul><li>Understanding of Incoterms (FOB, CIF, EXW, etc.).</li><li>Knowledge of port operations and container movement.</li><li>Awareness of customs procedures and compliance.</li><li>Handling time-critical shipments.</li><li>Managing multiple shipments simultaneously.</li><li>Problem-solving during delays, rollovers, or documentation issues.</li></ul>10. Record Maintenance &amp; Compliance<ul><li>Maintain shipment-wise files (physical &amp; digital).</li><li>Ensure compliance with DGFT &amp; Customs norms.</li><li>Maintain audit-ready documentation.</li><li>Support management during internal or external audits.</li></ul>Required Skills &amp; Qualifications<ul><li>Graduate (preferably in Logistics / Commerce).</li><li>1&ndash;3 years experience in export documentation.</li><li>Strong knowledge of Customs &amp; Shipping procedures.</li><li>Hands-on experience with ONS or similar logistics software.</li><li>Good communication &amp; coordination skills.</li><li>Ability to work under pressure and deadlines.</li></ul>National Carriers Corporation508/509 5th Floor, Raheja Plaza, Veera Desai Road,Andheri (West), Mumbai-400053WWW.national-carriers.comhr1@nationalcarriers.comHR Team (ARUN)Contact: +91 90044 56039,Job Type: Full-timePay: ₹14,000.00 - ₹33,000.51 per monthBenefits:<ul><li>Health insurance</li><li>Provident Fund</li></ul>Work Location: In person

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Export Documentation Executive

Export Documentation Executive

Export Documentation Executive

Export Documentation Executive

Export Documentation Executive

Export Documentation Executive

Export Documentation Executive