export documentation executive

NAARI

Job Title:Export Documentation Executive Location: Mumbai Experience Required: 1&ndash;2 Years Industry: Export / International Trade / Logistics Employment Type: Full-time Job Summary: We are seeking a detail-oriented Export Documentation Executive to manage and prepare export-related documentation in compliance with international shipping and regulatory requirements. The ideal candidate must have hands-on experience in end-to-end export documentation, coordination with shipping lines, CHA, banks, and internal teams. Key Responsibilities: * Prepare, verify, and process export documentation including Invoice, Packing List, BL, COO, Certificate of Origin, FTA documents, Shipping Instructions, etc. * Coordinate with CHA agents, shipping lines, freight forwarders, and transporters to ensure timely shipment. * Ensure compliance with export regulations, customs requirements, and LC (Letter of Credit) clauses. * Prepare and handle pre-shipment and post-shipment documentation for banking purposes. * Track and follow up on shipment schedules, dispatch details, and arrange documentation accordingly. * Maintain proper records of all shipments and documentation for audit and reference. * Communicate with internal sales / operations teams regarding shipment status and documentation requirements. Required Skills &amp; Qualifications: * Graduate (B.Com / BBA / MBA in International Business preferred). * 1&ndash;2 years of experience in export documentation is mandatory. * Strong knowledge of INCOTERMS LC Terms, and bank negotiation documents. * Proficient in MS Office (Excel, Word) and email communication. * Good communication, coordination, and follow-up skills. * Ability to work under deadlines with attention to detail.Job Type: Full-timePay: &#8377;10,226.16 - &#8377;34,638.35 per monthWork Location: In person

Export Documentation Executive

SRI TRADER

Job Title: Export Documentation ExecutiveLocation:AhmedabadExperience: 1&ndash;2 Years in Export Division Qualification: GraduateSalary: 15k to18kMale candidates onlyAbout the Role:We are seeking a detail-oriented and proactive Export Documentation Executive to manage and process all export-related documentation in compliance with international trade regulations. The ideal candidate will ensure accuracy and timely completion of export paperwork, coordinating effectively with logistics, finance, and clients.Key Responsibilities:<ul><li>Prepare and manage export documentation including invoices, packing lists, shipping bills, e-way bills, and other related forms.</li></ul><ul><li>Ensure all export documents comply with customs and regulatory requirements.</li></ul><ul><li>Coordinate with logistics partners, CHA, and freight forwarders for shipment formalities.</li></ul><ul><li>Maintain accurate records of all shipments and related documentation.</li></ul><ul><li>Track shipments to ensure timely delivery and resolve documentation discrepancies.</li></ul><ul><li>Assist in generating export MIS reports and maintaining export files.</li></ul><ul><li>Communicate with internal departments and clients for document approvals and updates.</li></ul>Requirements:<ul><li>Graduate in any discipline.</li></ul><ul><li>1&ndash;2 years of experience in export documentation or export operations.</li></ul><ul><li>Strong knowledge of export-related documents and procedures.</li></ul><ul><li>Proficiency in MS Office (Excel, Word) and general computer operations.</li></ul><ul><li>Good communication and coordination skills.</li></ul><ul><li>Attention to detail and ability to work under deadlines.</li></ul>Preferred Skills:<ul><li>Experience in dealing with CHA, customs, or shipping lines.</li></ul><ul><li>Familiarity with logistics and supply chain processes.</li></ul>Knowledge of international trade terms (Incoterms) will be an advantage.Job Type: Full-timePay: Up to &#8377;20,000.00 per monthApplication Question(s):<ul><li>Current salary ?</li><li>Expected salary ?</li><li>Notice period ?(immediate/15 days/30 days)</li><li>Do you have experience in export documentation ?</li></ul>Work Location: In person

Nodoos Tech solutions private limited

An Export Documentation Executive is responsible for managing and preparing all export-related documents to ensure compliance with international shipping regulations and smooth shipment processes.Key responsibilities include:<ul><li>Preparing and verifying export documents like invoices, packing lists, bills of lading, certificates of origin, and insurance certificates.</li><li>They coordinate with freight forwarders, carriers, customs brokers, and internal departments such as sales, finance, and logistics to facilitate timely delivery and regulatory compliance.</li><li>Additionally, they track shipments, resolve documentation issues, maintain accurate records, and support audits related to export activities.</li><li>The role requires close coordination with stakeholders, handling pre-shipment and post-shipment documentation, negotiating with Customs House Agents (CHAs), and managing bank documentation related to exports.</li><li>Knowledge of export policies such as EXIM, DGFT regulations, MEIS licenses, and other export incentive schemes is important.</li></ul>Job Types: Full-time, Permanent, FresherPay: &#8377;8,745.41 - &#8377;30,711.37 per monthBenefits:<ul><li>Health insurance</li><li>Provident Fund</li></ul>

GBS Impex

As an Export Documentation Executive, you will manage the full spectrum of export paperwork&mdash;from preparing commercial invoices, packing lists, certificates of origin and shipping bills to ensuring compliance with Directorate General of Foreign Trade (DGFT) regulations, customs requirements and export incentive schemes. You&rsquo;ll coordinate shipments with sales, logistics, banks and freight forwarders, track cargo until delivery, maintain accurate records and raise alerts for any discrepancies or delays. Meticulous attention to detail, strong organizational skills and up-to-date knowledge of export policy are essential to support smooth international trade operations in a fast-moving environment.<ul><li>Prior experience of 2-5 years (or more) in export documentation or EXIM operations in an export house / forwarding company / manufacturing exporter.</li><li>Strong working knowledge of DGFT regulations and export processes in India: IEC, licensing, shipping bills, COO, export incentives, etc.</li></ul>Job Types: Full-time, PermanentPay: &#8377;35,000.00 - &#8377;40,000.00 per monthWork Location: In person

All-Ways Logistics India Pvt Ltd

DEPARTMENT- EXPORT DOCUMENTATION EXECUTIVE LOCATION - 201-206, 2nd Floor, Tower-05, Infinia 12/6 Milestone, Sarai Khawaja SeCtor-27C, Mathura Road,Faridabad Haryana-121003, Delhi NCR ( India)ROLES &amp; RESOONSIBLITIES&#61656; COORDINATION WITH SHIPPING LINE&#61656; CHECKING OF EXPORT DOCUMENTATION&#61656; FILING SHIPPPING INSTRUCTIONS&#61656; PREPARING HBL/MBL&#61656; PLACING BOOKING WITH THE CARRIEER/INTTRA&#61656; FOLLOW UP FOR PAYMENT WITH CUSTOMERSEMAIL- hr.del@allwayslogisticsgroup.comOnly candidates currently employed in a freight forwarding company and residing in Delhi NCR are eligible to apply.CONTACT NUMBER: +91 92893 03717Job Type: Full-timePay: &#8377;30,000.00 - &#8377;40,000.00 per monthApplication Question(s):<ul><li>Are you currently working in freight forwarding company?</li></ul>Work Location: In person

Ocean Export Documentation executive

ACCESS WORLDWIDE CARGO

Position: Import&ndash;Export Documentation Executive Department: Customs Clearance / Freight Forwarding Location: [Insert City or Branch Name] Reporting To: Operations / Documentation Manager --- Purpose of the Role: To manage and execute all import and export documentation activities efficiently and accurately, ensuring smooth customs clearance, timely cargo movement, and compliance with all statutory requirements. The role demands coordination between clients, shipping lines, CHA, transporters, and internal teams for end-to-end documentation control. --- Key Responsibilities: 1. Documentation Management Prepare and verify import/export documents such as Invoice, Packing List, Bill of Lading, COO, LC documents, and shipping instructions. File Bill of Entry / Shipping Bill using CHA software or coordinate with CHA for the same. Ensure proper filing of pre-alerts, arrival notices, and DO releases from shipping lines. Maintain all documentation as per DGFT, Customs, and Port requirements. 2. Coordination &amp; Communication Liaise with clients, shipping lines, freight forwarders, and transporters for document collection and clearance updates. Follow up with customs, CFS, and port officials for smooth cargo clearance. Communicate shipment status and documentation progress to clients proactively. 3. Compliance &amp; Accuracy Ensure all import/export documentation adheres to Customs, DGFT, and RBI regulations. Validate HS Codes, duty structures, and license requirements before filing. Maintain records for audit and compliance purposes. 4. Operational Support Coordinate for container release, gate pass, and delivery order issuance. Assist in preparing monthly MIS reports on cleared shipments. Handle amendments, re-submissions, and re-export/re-import documentation when required. --- Skills &amp; Competencies: Strong knowledge of Customs Clearance procedures, HS Codes, and EXIM policies. Proficiency in MS Office, CHA/ICEGATE systems, and EDI filing. Excellent written and verbal communication skills. Attention to detail, accuracy, and ability to handle multiple shipments simultaneously. Strong coordination and follow-up skills. --- Qualification &amp; Experience: Graduate / Diploma in Logistics, International Business, or Supply Chain. 2&ndash;5 years of experience in import/export documentation, preferably with CHA or freight forwarding company. Knowledge of HS Codes, Port operations, and DGFT documentation preferred.Job Types: Full-time, PermanentPay: &#8377;35,000.00 per monthBenefits:<ul><li>Cell phone reimbursement</li><li>Commuter assistance</li><li>Health insurance</li></ul>Work Location: In person

Import Export Documentation Executive

Amar infogrid innovations pvt. ltd.

EXPORT IMPORT DOCUMENTATION EXECUTIVE (EXIM)Should be comfortable in ANY SHIFTS.!! Onsite Job !! In-person interview only !!About Amar infogrid: We offer operation support to an asset-based logistic company dealing with interstate transportation, storage, warehousing and freight needs in Canada &amp; US. We offer different services including customer service, backend work, accounts.Responsibilities and Duties:The candidate must have good experience in documentation execution (pre-shipment post-shipment), DGFT, Custom Clearance, exchange control, Export Orders, Export Order Management, Export/import Documentation Logistics, Export Incentives, Liasoning with Shippers, Forwarders, Bank Etc.Education &amp; Experience:<ul><li>Diploma / bachelor's degree with at least 2 years of relevant work experience</li><li>Candidate must have the knowledge of Freight Forwarding.</li><li>Proficient in using import/export documentation and customs software.</li><li>Strong understanding of customs regulations and procedures in India.</li><li>Excellent communication and negotiation skills to liaise with various stakeholders effectively.</li><li>Detail-oriented with strong organizational and multitasking abilities.</li><li>Ability to work under pressure and meet deadlines in a fast-paced environment.</li><li>Co-ordination with the suppliers and shipping agents for the execution of shipment and other export related responsibilities.</li><li>Should be aged between 24 to 40 years</li><li>Should be comfortable working in any shift.</li></ul>Job Types: Full-time, PermanentPay: &#8377;21,000.00 - &#8377;35,000.00 per monthBenefits:<ul><li>Health insurance</li><li>Leave encashment</li></ul>Ability to commute/relocate:<ul><li>Mohali, Punjab: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your age? (Candidates aged between 24 to 40 only shall apply)</li></ul>Experience:<ul><li>Export documentation: 1 year (Required)</li></ul>Work Location: In person

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