export documentation specialist

Unique Minerals

Role OverviewThe Export Operations Executive will serve as the operational backbone of the company&rsquo;s export department, managing the full documentation lifecycle, logistics coordination, customer correspondence, and banking paperwork for international shipments.The ideal candidate is meticulous, process-driven, comfortable working across forwarding agents, banks, and international buyers, and capable of independently managing export operations with minimal supervision once trained.Key ResponsibilitiesExport Documentation &amp; Customs Compliance<ul><li>Prepare, verify, and submit all export documentation.</li></ul><ul><li>Coordinate with forwarding agents for timely cargo clearance.</li></ul><ul><li>Maintain document checklists per customer and shipment, ensuring completeness before submission.</li></ul>Banking &amp; Payment Documentation<ul><li>Prepare bank collection documents, and telegraphic transfer (TT) paperwork.</li></ul><ul><li>Submit export proceeds documentation to banks and follow up on processing.</li></ul><ul><li>Maintain records of export payment receipts.</li></ul>Logistics Coordination &amp; Shipping<ul><li>Coordinate with freight forwarders and shipping lines for container booking, vessel scheduling, and cargo tracking.</li></ul><ul><li>Process and verify Bills of Lading (B/L).</li></ul><ul><li>Manage logistics partner invoicing, payment reconciliation, and account statements.</li></ul><ul><li>Monitor and flag logistics delays, surcharges, container shortages, and port issues proactively.</li></ul>Customer Communication &amp; Support<ul><li>Draft routine buyer correspondence: order confirmations, shipping updates, price list responses, and documentation transmittals.</li></ul><ul><li>Coordinate export sample, labeling, and dispatch with supporting documentation.</li></ul><ul><li>Respond to customer queries on shipment status, documentation, and delivery timelines.</li></ul><ul><li>Maintain organized customer files with all correspondence and transaction records.</li></ul>Sales Support<ul><li>Draft quotations based on pricing guidelines provided by management.</li></ul><ul><li>Execute lead follow-up sequences per templates and schedules.</li></ul><ul><li>Maintain and update CRM/lead tracking records.</li></ul>Office &amp; Administrative Support<ul><li>Manage office administration.</li></ul><ul><li>Organize and maintain physical and digital export document archives.</li></ul><ul><li>Conduct online research to support production and quality issue resolution as needed.</li></ul>Required Qualifications<ul><li>Bachelor&rsquo;s degree in Commerce, Business Administration, Supply Chain Management, or related field.</li></ul><ul><li>2&ndash;4 years of experience in export operations, preferably in a trading company, manufacturing exporter, or freight forwarding firm.</li></ul><ul><li>Working knowledge of PSW, customs procedures, and Pakistan export regulations.</li></ul><ul><li>Hands-on experience with Bills of Lading and export banking documentation.</li></ul><ul><li>Professional-level written English for international buyer correspondence.</li></ul><ul><li>Proficiency in Microsoft Office (Excel, Word, Outlook).</li></ul>Preferred Qualifications<ul><li>Experience in food-grade or mineral product exports.</li></ul><ul><li>Exposure to European, American, or East Asian buyer requirements and compliance standards.</li></ul><ul><li>Experience with freight rate negotiation and shipping line coordination.</li></ul><ul><li>Basic understanding of CRM tools (HubSpot or similar).</li></ul>Key Competencies<ul><li>Extreme Attention to Detail: Export documentation errors are costly. Zero-tolerance for mistakes in B/Ls, invoices.</li></ul><ul><li>Process Discipline: Follows SOPs consistently. Completes checklists. Doesn&rsquo;t cut corners.</li></ul><ul><li>Proactive Communication: Flags issues before they escalate. Keeps management informed on exceptions without being asked.</li></ul><ul><li>Ownership Mindset: Treats shipments as their own responsibility, not just tasks on a list.</li></ul><ul><li>Multi-tasking Under Pressure: Comfortable managing multiple shipments, deadlines, and stakeholders simultaneously.</li></ul>Job Type: Full-timePay: Rs50,000.00 - Rs70,000.00 per monthWork Location: In person

Export Operations Executive

Halifax

Job Overview:We are seeking a highly motivated and detail-oriented Export &amp; Research Executive to join our team. The ideal candidate will be responsible for handling export documentation, managing email communications with international clients, and supporting research and development activities. This role requires strong English communication skills and the ability to work independently in a fast-paced environment.Key Responsibilities:* Prepare and manage all export-related documentation (invoices, packing lists, shipping documents, etc.)* Handle professional email correspondence with international clients and partners* Coordinate with logistics and shipping departments to ensure timely deliveries* Conduct market research and assist in product development and improvement* Maintain accurate records and documentation for all export activities* Support management in day-to-day operational and research tasksRequirements:* Male candidate with a Master&rsquo;s degree (Business, Commerce, or relevant field preferred)* Minimum 2 years of experience in export documentation or a similar role* Excellent written and spoken English skills* Strong organizational and multitasking abilities* Proficiency in MS Office (especially Excel and Word)* Ability to work under pressure and meet deadlinesPreferred Skills:* Knowledge of international trade regulations and export procedures* Strong analytical and research skills* Good problem-solving attitude and attention to detailSalary &amp; Benefits:* Competitive salary package (based on experience)* Professional growth and learning opportunities* Supportive and dynamic work environmentHow to Apply:Interested candidates are encouraged to send their CV with the subject line: Application for Export &amp; Research Executive.Work Location: In person

Export & Research Executive (Male)

DP World

<div>We are looking for a detail-oriented Ocean Freight Export Operation Specialist to manage end-to-end ocean export operations and ensure smooth coordination across all stakeholders. This role is key to maintaining operational excellence, ensuring compliance with international trade regulations, and delivering high-quality service to customers.
Your Responsibilities:<ul><li>
Manage end-to-end seafreight export operations from order receipt to final invoicing,</li><li>
Ensure accurate and timely flow of documentation and shipment information,</li><li>
Coordinate with customers, customs brokers, shipping lines, and overseas agents,</li><li>
Monitor export shipments and ensure compliance with customs and international trade regulations,</li><li>
Prepare and review shipping instructions, confirm draft Bills of Lading, and ensure timely document release,</li><li>
Issue Bills of Lading and invoices after vessel departure and deliver them to customers,</li><li>
Coordinate with finance for account control, payment collection, and document release,</li><li>
Organize payment processes and ensure original documents are received and forwarded to relevant parties,</li><li>
Send pre-alerts and shipment details to overseas agents,</li><li>
Control costs, calculate profit margins, and manage invoicing processes in the system,</li><li>
Ensure accurate system entries (e.g., shipment data, costs) and support reporting processes,</li><li>
Maintain regular communication with customers, manage relationships, and support business development,</li><li>
Identify opportunities to expand business (e.g., shifting from FOB/EXW to CIF shipments),</li><li>
Evaluate suppliers, maintain relationships, and report on new supplier opportunities,</li><li>
Support sales teams with alternative solutions and service options,</li><li>
Review and approve invoices, coordinate with accounting, and ensure timely processing,</li><li>
Support documentation, archiving processes, and participate in team meetings,</li></ul> 
Your Profile:<ul><li>
Associate or Bachelor&rsquo;s degree in Logistics, Maritime, International Trade, or a related field,</li><li>
Minimum 2 years of experience in seafreight export operations,</li><li>
Good knowledge of customs regulations and ocean freight processes,</li><li>
Advanced level of English, both written and spoken,</li><li>
Proficiency in MS Office applications,</li><li>
Strong organizational and follow-up skills with attention to detail,</li><li>
Ability to work under pressure in a fast-paced environment,</li><li>
Strong communication, coordination, and teamwork skills,</li><li>
Customer-oriented and solution-focused mindset,</li><li>
Valid driving license (Class B),</li><li>
For male candidates, military service is preferably completed,</li></ul> 
Compensation
DP World offers exciting and challenging roles within a growing international organization. We strive to hire and develop the right people, locally and globally, stimulating personal growth and self-development within an informal atmosphere. We offer a market competitive compensation package.
About DP World
Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world&rsquo;s trade flow better, changing what&rsquo;s possible for the customers and communities we serve globally.
With a dedicated, diverse and professional team of more than 120,000 employees spanning 75 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that&rsquo;s fit for the future.
We&rsquo;re rapidly transforming and integrating our businesses - Ports and Terminals, Marine Services, Logistics and Technology &ndash; and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades.
What's more, we're reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we&rsquo;re at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimising disruptions from the factory floor to the customer&rsquo;s door.
WE MAKE TRADE FLOW
To Change What's Possible For Everyone 
#LI-EY1</div>

Ocean Freight Export Operation Specialist

GOLD PANEL GROUP

Key responsibilitiesHandle all export and import documentation including invoices, packing lists, bills of lading, certificates of origin, and LC documentsManage and process EFS (Export Facilitation Scheme) &mdash; filing claims, maintaining EFS accounts, ensuring timely utilization of duty-free raw material imports, and compliance with FBR/Customs EFS rulesCoordinate with freight forwarders, shipping lines, customs agents, and clearing agents for smooth shipmentsEnsure full compliance with FBR, PSW, SBP, and Customs regulations for all import and export transactionsProcess and manage GD (Goods Declarations) on WEBOC for both import and export consignmentsLiaise with banks for LC negotiation, remittances, and foreign exchange documentationMaintain records of import duties, rebates, drawbacks, and duty suspensions under applicable trade schemesSupervise and guide the import/export team for daily operations and complianceRequirementsMinimum 5 years of relevant experience in import/export operationsHands-on experience with EFS (Export Facilitation Scheme) under FBR is mandatoryProficiency in PSW GD filing, and customs proceduresSound knowledge of LC documentation, Incoterms, and international trade financeBachelor's degree in Business, Commerce, Supply Chain, or related fieldStrong communication, negotiation, and team management skillsJob Type: Full-timePay: From Rs100,000.00 per monthWork Location: In person

SENIOR IMPORT EXPORT MANAGER

Cavalier Logistics

<div><div><div>Location: Elk Grove, Illinois, USA
</div><div>Airport: ORD</div>
<div>Job ref: 221
</div></div><div>Cavalier Logistics is seeking a full-time Air Export Agent to join our Bio Pharma Services team. A well-qualified Air Export Agent will process and execute the transportation documents for export cargo consignments while both exceeding the client&rsquo;s service requests and ensuring maximum profitability for the company. Responsibilities will include determining routing of Biopharma services and international freight, review of all documentation and forms, maintaining communication with clients, and review of export process on a regular basis.
</div><div>Responsibilities include, but are not limited to: 
<ul><li>Submitting shipment pre-advices and export documents to overseas agents</li>
<li>Verifying documentation and in compliance with US and foreign government regulations, export declarations, certificates of origin and in related documents</li>
<li>Monitoring departures, shipments in transit, arrivals, providing Proof of Delivery to customers</li>
<li>Provide excellent and timely customer service by proactively informing clients of the status of their shipments and tasks that require special handling or expediting</li>
<li>Maintain client profile and databases, excellent service to internal and external customers</li>
<li>Submitting AES details for all shipments</li>
<li>Maintain warehouse activities</li>
<li>Negotiate rates with carriers and achieve consistent profit
</li><li>Provide quotes to customers and international agents</li>
<li>Develop and maintain excellent service to internal and external customers</li>
<li>Biopharma services SOP and temperature control on special freight</li>
<li>Cross training in domestic services</li>
<li>Recognize file details</li>
<li>Set up the file</li>
<li>Rate the file (including costs)</li>
<li>Complete the export paperwork</li>
<li>Breakdown and distribute documents</li>
<li>Labels, AES. Pre-alert consignee</li>
<li>Final file checklist</li>
</ul>
 
Desired Skills/Experience: 
<ul><li>Dangerous goods acceptance training
</li><li>Air cargo security training
</li><li>TSA security escort training
</li><li>Must be able to pass a background check.</li>
</ul>
 
Desired Education: 
<ul><li>Minimum high school diploma or GED</li>
</ul>
 
Benefits &amp; Compensation: 
<ul><li>Competitive Compensation &ndash; Depends on Experience</li>
<li>Health Insurance</li>
<li>Dental &amp; Vision Insurance</li>
<li>Life Insurance</li>
<li>401(k)</li>
<li>Employee Assistance Program</li>
</ul></div><div>If you enjoy a fast paced environment, are a self-starter, have great organizational skills and are a team player - apply for this great position today. No phone calls please. 
 
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.</div></div><div></div>

Air Export Agent

Bin Qutab Group

Position: Customs Clearance Officer / Executive Company: BIN QUTAB INTERNATIONAL (PVT) LTD. &ndash; Freight Forwarding &amp; Logistics Location: Head Office, 407-A/1, Gulberg III, Lahore Key Responsibilities:- Handle import/export customs documentation: GD filing, DTRE, E-Form, etc.- Liaise with customs officials, terminal operators, and shipping lines/agents- Process WeBOC/PSW clearances and resolve examination/appraisement queries- Coordinate with clients for documents, duty/tax calculations, and delivery timelines- Ensure compliance with Pakistan Customs Act, SROs, and valuation rulings- Maintain record of shipments, duties paid, and client-wise clearance statusRequirements:- 2&ndash;5 years experience in customs brokerage/clearance at Karachi/Lahore ports or dry ports- Strong knowledge of HS codes, tariff, WeBOC, PSW, and valuation procedures- IATA/FIATA/PIFFA certified candidates preferred- Good communication for handling customs, clients, and internal teams- Must be able to work under pressure and meet vessel/flight cut-offsWhat We Offer:- Market-competitive salary + performance incentives- Working with IATA, FIATA, ACAAP, PIFFA accredited company- Exposure to Air Freight, Ocean Freight &amp; Project cargo clearancesApply: Send CV to hrm@bmsons.comJob Type: Full-timeWork Location: In person

Customs Clearance Officer / Executive

Imerys

<div><h2 class="jobSectionHeader">The Company</h2><h2 class="jobSectionHeader">
Imerys is the world&rsquo;s leading supplier of mineral-based specialty solutions for the industry with &euro;3.4 billion in revenue and 12,300 employees in 40 countries in 2025. The Group offers high value-added and functional solutions to a wide range of industries and fast-growing markets such as solutions for the energy transition and sustainable construction, as well as natural solutions for consumer goods. Imerys draws on its understanding of applications, technological knowledge, and expertise in material science to deliver solutions which contribute essential properties to customers&rsquo; products and their performance. As part of its commitment to responsible development, Imerys promotes environmentally friendly products and processes in addition to supporting its customers in their decarbonization efforts.</h2><h2 class="jobSectionHeader">
Imerys is listed on Euronext Paris (France) with the ticker symbol NK.PA.</h2><h2 class="jobSectionHeader">
The Position</h2>
Customer &amp; Logistics Service Agent<h2 class="jobSectionHeader">
Job Summary</h2>
JOB SUMMARY/PURPOSE<ul><li>
Optimise the delivery lead-time, transport costs and the Quality service focusing on customer satisfaction.</li><li>
Confirm availability of goods to the customers, discussing availability and collection data with the Production plant responsible.</li><li>
Manage relationships with carriers and forwarders, confirming dates, checking invoices, claims and export documents.</li></ul> 
<div>JOB SCOPE/DIMENSIONS<ul><li>
Contribute to the On Time Delivery (OTD) and customer satisfaction indicators</li><li>
Contribute to the claims KPIs</li><li>
Responsible for maintaining a safe personal environment and acting safely at all times.</li><li>
Fully supports the location health, safety and environmental (EHS) programs by participating in their implementation, maintenance, enforcement and compliance with the company's programs.</li><li>
To support all STEP initiatives (Saving Together through Excellence in Purchasing) and participate actively in all requested projects.</li><li>
Customer service activities linked to support Sales as Sales reports or price checking.</li></ul>
 KEY TASKS AND RESPONSIBILITIES<ul><li>
Confirm sales orders to customers after planning discussion.</li><li>
Assure suppliers booking transport through TMS (Transwide) when ready, issue Delivery Notes and all related documents.</li><li>
Manage the customers urgent deliveries.</li><li>
Manage customer complaints in case root cause analysis impacts Supply Chain.</li><li>
Keep a closer relation with Customer Service to permit customers to receive all information related to the goods status.</li><li>
Send the purchase orders to suppliers, follow up these orders confirmations and also ETAs requested vs ETAs confirmed.</li><li>
Control suppliers deliveries conformity, costs generated by non-conformities (quality, delay) and that these costs are re-invoiced.</li><li>
Anticipate the delivery delay from suppliers and manage emergencies</li><li>
Forward all necessary documents to the logistics service providers</li><li>
Send input documents to the accounting department for invoices reconciliation</li><li>
Manage supplier complaints</li><li>
Ensure delivery and stock data reliability in software.</li><li>
Provide loaders short term and midterm information of daily collections.</li><li>
Follow up and monitor Supply Chain KPIs related to the function.</li></ul>
JOB SPECIFICATIONS<ul><li>
Minimum 5 years of experience in a similar function</li><li>
SAP user, preferably Hana version is a plus. Logos ERP user is an added value.</li><li>
Bachelor or Master in international Business &amp; Logistics and Supply Chain Management is a plus</li></ul>
Knowledge, skills, Imerys Leadership Behaviors<ul><li>
Strong background in all kinds of transport and export documents. Background as a customs agency or forwarder officer is an added value.</li><li>
Strong interpersonal skills to collaborate with several stakeholders, Sales, Customer services, Plant staff, Finance staff and forwarders / carriers representatives.</li><li>
Leadership. Able to coordinate small projects.</li><li>
Ability to work with ERP to execute administrative tasks. Logos / SAP</li><li>
Speak English and Turkish.</li></ul></div><h2 class="jobSectionHeader">
Position Type</h2>
Full time
and
Fixed Term (Fixed Term)
Only technical issues will be monitored through the below inbox:
recruiting.support@ imerys.com 
 
PLEASE DO NOT SUBMIT RESUMES OR APPLICATIONS TO THIS EMAIL, AS THEY WILL NOT BE REVIEWED. 
 
To ensure fairness and legal compliance in our recruitment processes, only applications received through the online application process will be considered.<h3 class="jobSectionHeader">
IMERYS is an Affirmative Action and Equal Opportunity Employer and it is our policy to not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, veteran status, or any other status protected by federal, state or local laws.</h3></div>

Customer & Logistics Service Agent

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