export documentation specialist

Dr Nutrition UAE

<div><div>Company: Dr.Nutrition Company 
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We are looking for a dedicated and detail-oriented Export Assistant to join our team. The ideal candidate will assist in managing export documentation, coordinating shipments, and ensuring smooth communication with clients and logistics partners. 
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Responsibilities:</div><ul><li>
Prepare and manage export documentation (invoices, packing lists, certificates, etc.)</li><li>
Coordinate with freight forwarders, shipping lines, and customs departments.</li><li>
Communicate with Farsi-speaking clients and suppliers.</li><li>
Track shipments to ensure timely delivery.</li><li>
Maintain export records and reports.</li><li>
Communicate with international clients and suppliers.</li>
Support the export manager in daily operations. 
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Requirements:</div><ul><li>
Previous experience in export/import or logistics preferred.</li><li>
Excellent communication skills in English (Arabic is a plus).</li><li>
Strong attention to detail and organizational skills.</li><li>
Proficiency in MS Office (Excel, Word, Outlook).</li><li>
Bachelor&rsquo;s degree in business, logistics, or a related field.</li></ul></div><div></div>

Export Executive (Speak Farsi)

Glowstone Industries Pvt. Ltd.

Key Responsibilities:<ul><li>Oversee and manage end-to-end import and export operations including documentation, logistics, customs clearance, and coordination with CHA and freight forwarders.</li><li>Ensure compliance with DGFT, Customs, EXIM, and international trade regulations.</li><li>Handle LCs (Letters of Credit), shipping documentation, and bank negotiations related to export payments.</li><li>Coordinate with production, dispatch, and finance teams to ensure timely order fulfillment and shipment.</li><li>Manage international client communication, shipping schedules, and container tracking.</li><li>Liaise with suppliers, transporters, and port authorities to ensure smooth and cost-effective logistics operations.</li><li>Maintain updated MIS on shipments, payments, freight rates, and export incentives (MEIS/RODTEP).</li><li>Identify and implement opportunities for cost optimization and process efficiency in export-import operations.</li><li>Keep abreast of changing trade policies, export incentives, and global logistics trends.</li></ul>Required Skills &amp; Qualifications:<ul><li>Graduate / Postgraduate in International Business, Logistics, or Commerce.</li><li>Minimum 5 years of experience in import-export operations, preferably in a manufacturing/export-oriented industry.</li><li>Thorough understanding of EXIM documentation, HS codes, and customs processes.</li><li>Proficiency in MS Excel, Tally / ERP systems, and export portals (ICEGATE, DGFT).</li><li>Excellent negotiation, coordination, and communication skills.</li><li>Strong analytical and problem-solving abilities with a focus on timely execution.</li></ul>Job Type: Full-timePay: &#8377;20,000.00 - &#8377;30,000.00 per monthWork Location: In person

Import/Export Manager

Perssist Corp

Job Overview: The Export Associate is responsible for coordinating the shipment of goods to international destinations. This role involves ensuring compliance with export regulations, managing documentation, and liaising with clients, freight forwarders, and carriers.Responsibilities:&middot; Prepare and process export documentation according to customs regulations, laws, or procedures.&middot; Coordinate with warehouse staff to ensure proper packaging, labelling, and loading of cargo for export.&middot; Communicate with clients to confirm shipment details and provide updates on shipment status.&middot; Make quotations and submit to customers and follow-up for orders.&middot; Follow-up with customers for orders and other related matters.&middot; Ensure that all shipments comply with international laws and regulations.&middot; Track shipments and resolve any issues that may arise during transit.&middot; Maintain accurate records of all export transactions and documentation.&middot; Follow up with Customers for outstanding payments.&middot; Lodge export bills with bank and follow-up till closure of export bills.&middot; Communicate and Follow-up with Bank, DGFT, Customs brokers and other stake holdersQualifications:&middot; Bachelor&rsquo;s degree in commerce, Logistics, or related field preferred.&middot; Minimum 2-3 year experience in the shipping or logistics industry.&middot; Familiarity with export documentation, shipping and logistic procedures.&middot; Strong organizational skills and attention to detail.&middot; Excellent communication and negotiation skills.&middot; Proficient in Microsoft Office, email, documentation / ERP software.&middot; Ability to work independently and as part of a team.Certifications (if applicable):&middot; Certificate / Diploma in export import management or international trade is a plus.Job Types: Full-time, PermanentPay: &#8377;30,000.00 - &#8377;40,000.00 per monthBenefits:<ul><li>Health insurance</li><li>Provident Fund</li></ul>Work Location: In person

Export Import Documentation Executive

preetgroup.com

Job Summary:The Export Documentation Executive is responsible for handling end-to-end export documentation, shipping coordination, invoicing, and customs clearance activities. The role ensures compliance with international trade regulations and timely execution of export orders.Key Responsibilities:1. Documentation:&middot; Prepare, verify, and manage export documents such as:o Commercial Invoice &amp; Packing Listo Shipping Bill / Export Declarationo Bill of Lading / Airway Billo Certificate of Origin (COO)o Insurance Certificateo Letter of Credit (LC) documentationo Export Incentive / Duty Drawback documents&middot; Ensure accuracy and completeness of all shipping and export-related papers.2. Shipping Coordination:&middot; Coordinate with freight forwarders, shipping lines, and CHA (Customs House Agents) for booking, container arrangements, and timely shipment.&middot; Track shipments and provide updates to clients and internal teams.&middot; Ensure correct application of INCOTERMS (FOB, CIF, EXW, etc.).3. Invoicing &amp; Finance:&middot; Prepare export invoices as per buyer/LC requirements.&middot; Liaise with banks for submission/negotiation of export documents under LC.&middot; Coordinate with the accounts team for realization of export proceeds and follow up on outstanding payments.4. Customs &amp; Compliance:&middot; Handle customs clearance procedures in coordination with CHA.&middot; Ensure compliance with DGFT, FEMA, RBI, and other regulatory guidelines.&middot; Maintain accurate records for audit and statutory purposes.Qualifications &amp; Skills:&middot; Graduate in Commerce / International Business / Logistics; MBA preferred.&middot; Extensive years of experience in export documentation, shipping, or customs clearance.&middot; Good knowledge of international trade practices, export incentives, and customs procedures.&middot; Familiarity with ERP systems and MS Office.&middot; Strong attention to detail, accuracy, and organizational skills.&middot; Good communication and coordination ability.Job Type: Full-timePay: &#8377;30,000.00 - &#8377;45,000.00 per monthWork Location: In person

Export Documentation Executive

Vidya Wires

Qualifications &amp; Experience:<ul><li>Education: BE / B.Tech &ndash; Electrical / Mechanical, Business Administration / International Trade (MBA preferred).</li><li>Experience: 2&ndash;5 years in export coordination, preferably in a manufacturing or wire/cable industry.</li></ul>Key Responsibilities:1. Sales Coordination &amp; Order Management:<ul><li>Coordinate with international customers, agents, and internal departments (production, dispatch, accounts, logistics) for order processing and execution.</li><li>Prepare and manage sales quotations, proforma invoices, and sales orders.</li><li>Follow up on customer inquiries, order confirmations, and delivery schedules.</li><li>Maintain and update customer databases, order tracking sheets, and sales reports.</li></ul>2. Export Documentation &amp; Compliance:<ul><li>Prepare and verify all pre- and post-shipment export documentation, including invoices, packing lists, certificates of origin, LC (Letter of Credit) documents, shipping bills, etc.</li><li>Coordinate with CHA (Custom House Agents), freight forwarders, and banks for export formalities and documentation.</li><li>Ensure compliance with export rules, customs regulations, and country-specific requirements.</li></ul>3. Logistics &amp; Dispatch Coordination:<ul><li>Coordinate dispatch plans with production and logistics teams to ensure timely shipment.</li><li>Track and monitor shipments until delivery and resolve any transit or customs-related issues.</li><li>Manage container bookings, freight negotiations, and transport arrangements.</li></ul>4. Customer Relationship Management:<ul><li>Maintain effective communication with customers regarding order status, documentation, and post-shipment updates.</li><li>Handle customer complaints or issues professionally and coordinate solutions internally.</li><li>Support the export sales team in customer development and new business opportunities.</li></ul>5. Reporting &amp; Analysis:<ul><li>Prepare periodic export sales reports, performance dashboards, and shipment summaries.</li><li>Monitor payment terms and coordinate with finance for realization of export proceeds.</li></ul>Job Types: Full-time, PermanentPay: &#8377;25,000.00 - &#8377;35,000.00 per monthBenefits:<ul><li>Health insurance</li><li>Provident Fund</li></ul>Work Location: In person

Export Sales Coordinator

HBK AND ASSOCIATES

Export Operations Executive (Air &amp; Ocean Export)<ul><li>Key Responsibilities:</li><li>Accurately enter invoice and cargo details into the in-house operational software TMF.</li><li>Record and acknowledge vendor invoice costs in TMF.</li><li>Update and maintain flight booking details or cargo ship booking details in TMF.</li><li>Enter product descriptions along with relevant HSN codes in TMF.</li><li>Review, verify, and ensure correctness of entries; make necessary corrections in case of errors.</li><li>Maintain proper records of export-related documentation in compliance with company policies.</li><li>TMF is the inhouse software for mantaining operational transactions</li></ul>Why Join Us?This role offers an excellent opportunity to build a long-term career in the Logistics &amp; Supply Chain industry, with exposure to international trade operations. Candidates will gain valuable hands-on experience in export documentation and operations, making this a strong career-building platform with future growth opportunities.Job Types: Full-time, Permanent, FresherPay: &#8377;7,000.00 - &#8377;18,000.00 per monthWork Location: In person

export operation executive

HILOTEX INTERNATIONAL PVT LTD

Responsible for managing and coordinating all import and export-related documentation to ensure compliance with international trade regulations. Their primary role is to facilitate smooth import export operations by handling paperwork, liaising with stakeholders, and ensuring timely shipment processing.Key Responsibilities:<ul><li>Preparing Export Documents:</li><li>Create and verify export documentation such as invoices, packing lists, bills of lading, certificates of origin, and customs declarations.</li><li>Ensure all documents meet regulatory requirements and buyer specifications.</li><li>Customs and Compliance:</li><li>Ensure compliance with international trade laws, export regulations, and customs procedures.</li><li>Work closely with government agencies, chambers of commerce, and freight forwarders to obtain necessary clearances.</li><li>Shipment Coordination:</li><li>Liaise with shipping companies, freight forwarders, and carriers to arrange timely and cost-effective transportation.</li><li>Track shipments and update clients on delivery schedules.</li><li>Customer and Supplier Communication:</li><li>Coordinate with buyers, suppliers, and internal teams to ensure smooth documentation flow.</li><li>Address and resolve any documentation-related discrepancies or issues.</li><li>Banking and Payment Documentation:</li><li>Handle Letter of Credit (LC) documentation, Bank Realization Certificates (BRCs), and export payments.</li><li>Ensure timely submission of export documents to banks for payment processing.</li><li>Record-Keeping and Reporting:</li><li>Maintain accurate records of all export transactions and document submissions.</li><li>Generate reports related to export activities and compliance status.</li></ul>Qualifications &amp; Skills Required:<ul><li>Educational Background:</li><li>Bachelor's degree in Business, International Trade, Logistics, or a related field.</li><li>Experience:</li><li>2+ years of experience in export documentation or international trade.</li><li>Technical Skills:</li><li>Knowledge of export regulations, Incoterms, and trade finance instruments.</li><li>Proficiency in documentation software and Microsoft Office Suite.</li><li>Soft Skills:</li><li>Strong organizational skills and attention to detail.</li><li>Excellent communication and problem-solving abilities.</li><li>Ability to multitask and work under tight deadlines.</li></ul>Job Types: Full-time, Permanent, FresherPay: &#8377;12,459.62 - &#8377;35,306.84 per monthBenefits:<ul><li>Cell phone reimbursement</li></ul>Work Location: In person

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