export documentation specialist

KINGS SEAFOODS

We are seeking a meticulous and detail-oriented Documentation Specialist to join our team at Kings Seafoods. As a Documentation Specialist, you will be responsible for managing all documentation related to the export of seafood products. Your primary duties will include the application of health and catch certificates, compilation of customs documentation, and ensuring all necessary export documentation is complete and accurate. Additionally, you will liaise with buyers to obtain approval for all documents, create purchase orders, and prepare proforma invoices.Responsibilities:<ul><li>Apply health and catch certificates required for the export of seafood products, ensuring compliance with regulatory standards.</li><li>Compile and manage all documentation necessary for customs clearance, including but not limited to customs declarations, certificates of origin, and shipping documents.</li><li>Coordinate with internal departments and external agencies to gather information and ensure documentation accuracy.</li><li>Liaise with buyers to obtain approval of all export documentation, resolving any issues or discrepancies promptly.</li><li>Create and manage purchase orders and proforma invoices accurately and efficiently.</li><li>Maintain organized records of all documentation and ensure they are easily accessible for audits and reference.</li><li>Stay updated on regulatory changes and industry standards related to seafood export documentation.</li><li>Collaborate with logistics and shipping teams to coordinate the timely submission of documents and facilitate smooth export operations.</li></ul>Requirements:<ul><li>Proven experience as a Documentation Specialist or similar role in the seafood industry or international trade.</li><li>In-depth knowledge of health and catch certificates, customs documentation requirements, and export regulations.</li><li>Strong attention to detail and accuracy in document preparation and data entry.</li><li>Excellent organizational and time management skills, with the ability to prioritize tasks effectively.</li><li>Proficiency in MS Office Suite (Word, Excel, Outlook) and experience with document management systems.</li><li>Strong interpersonal and communication skills for effective collaboration with internal teams.</li><li>Ability to work independently and handle multiple tasks in a fast-paced environment.</li></ul>Job Types: Full-time, PermanentPay: &#8377;20,000.00 - &#8377;25,000.00 per monthWork Location: In person

Export Import Documentation Executive

RecruiterLane Services

Key Responsibilities:<ul><li>Prepare and manage all export documentation, including commercial invoices,</li></ul>packing lists, certificates of origin, bill of lading, shipping instructions, and otherrequired documents.<ul><li>Coordinate with CHA (Custom House Agents), freight forwarders, transporters, and</li></ul>shipping lines to ensure timely shipment.<ul><li>Ensure compliance with export regulations and customer-specific documentation</li></ul>requirements.<ul><li>Handle pre- and post-shipment formalities including bank documentation for LC</li></ul>(Letter of Credit), advance payment, or DP terms.<ul><li>Track shipments and update customers on order and shipping status.</li><li>Liaise with internal departments like production, logistics, and finance for smooth</li></ul>execution of export orders.<ul><li>Maintain records of all export shipments and documentation for future reference and</li></ul>audits.<ul><li>Resolve documentation discrepancies, if any, with banks, shipping agents, or</li></ul>customs authorities.<ul><li>Stay updated with DGFT, Customs, and EXIM policy changes.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Commerce / International Business / related field.</li></ul><ul><li>Minimum 1&ndash;3 years of experience in export documentation.</li></ul><ul><li>Good knowledge of commercial, shipping terms, and export procedures.</li></ul><ul><li>Familiarity with DGFT, Customs, EDI filing, and other export compliance</li></ul>requirements.<ul><li>Strong communication and coordination skills.</li></ul><ul><li>Proficiency in MS Office (Excel, Word, Outlook).</li></ul><ul><li>Ability to handle multiple shipments and deadlines simultaneously.</li></ul>Job Types: Full-time, PermanentPay: &#8377;20,000.00 - &#8377;40,000.00 per monthWork Location: In person

Export Co-ordinator

Activ8 Chicago

Description: A global agribusiness company specializing in the export of premium forage products from the United States to livestock producers around the world. Our mission is to deliver consistent quality and reliable service, and we&rsquo;re looking for a detail&#8209;oriented professional to help keep their logistics operations running smoothly.Position Summary The Logistics Coordinator / Administrative Assistant plays a key role in managing export documentation and coordinating international shipments. This position ensures compliance with U.S. export laws and destination country import requirements, while serving as a vital communication link between suppliers, freight forwarders, and overseas customers.What We Offer Employees enjoy a competitive benefits package, which may include:<ul><li>401(k) retirement plan with company contributions</li><li>Comprehensive medical, dental, and vision coverage</li><li>Life and disability insurance</li><li>Flexible spending accounts</li><li>Paid time off (vacation, holidays, sick leave)</li><li>Wellness initiatives and employee recognition programs</li><li>Opportunities to participate in community engagement activities</li></ul>Key Duties &amp; Responsibilities<ul><li>Prepare, review, and manage export documentation (e.g., bills of lading, certificates of origin) to ensure accuracy and compliance with trade regulations</li><li>Work closely with suppliers to process and finalize export paperwork</li><li>Maintain organized shipment records and resolve documentation discrepancies</li><li>Monitor changes in export/import regulations and apply updates to processes</li><li>Coordinate with freight forwarders, carriers, and internal teams to ensure timely shipments</li><li>Uphold company standards for legal, ethical, and regulatory compliance</li><li>Provide administrative support for related business functions as needed</li><li>Perform additional tasks as assigned</li></ul>Qualifications<ul><li>High school diploma or equivalent required; Associate&rsquo;s degree preferred</li><li>Prior experience with export documentation strongly preferred</li><li>Familiarity with international shipping terms and trade practices</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.)</li><li>Strong written and verbal communication skills</li><li>Professional and courteous phone manner</li><li>High attention to detail, accuracy, and deadlines</li><li>Ability to multitask effectively in a fast&#8209;paced environment</li><li>Works well independently and as part of a team</li><li>Bilingual ability in Japanese and English is a plus</li></ul>Work Environment &amp; Physical Requirements<ul><li>Light physical activity: lifting up to 20 lbs occasionally, 10 lbs frequently</li><li>Ability to sit or stand for extended periods</li><li>Normal vision and hearing required for computer and document work</li><li>Office setting with moderate noise and minimal exposure to temperature changes</li><li>Occasional travel for training or business meetings</li></ul>While performing the duties of this job you may be required to intermittently sit, stand, walk, lift 10-25 pounds if needed. You may also be required to use close vision, distance vision, color vision, depth perception, and peripheral vision and hearing.Activ8 Recruitment &amp; Solutions / Renaissance Resources Inc. has been a trusted leader in North American recruiting for Japanese businesses for over 25 years. We specialize in connecting top talent with companies in the Automotive, Electronics, Food &amp; Beverage, Logistics, Manufacturing, Oil &amp; Gas, Banking &amp; Finance, and Entertainment industries. Our client-focused approach ensures that we understand your unique needs, whether you&rsquo;re a company seeking skilled professionals or a candidate looking for the right career opportunity. By working closely with each individual, we provide tailored solutions that drive success.We screen ALL Candidates to verify the validity of each applicant's provided information. Upon submitting your resume, we will contact only those candidates that we deem qualified for our client. If we do not contact you, we do not see the fit for the position. If we are unable to reach you in a reasonable timeframe, you will be eliminated from the pool of potential candidates.We prioritize direct applicants; third-party resumes may not be reviewed.Job Types: Full-time, Part-timePay: $17.00 - $21.00 per hourWork Location: In person

Logistics Coordinator / Administrative Assistant (KS35786)

NAARI

Job Title:Export Documentation Executive Location: Mumbai Experience Required: 1&ndash;2 Years Industry: Export / International Trade / Logistics Employment Type: Full-time Job Summary: We are seeking a detail-oriented Export Documentation Executive to manage and prepare export-related documentation in compliance with international shipping and regulatory requirements. The ideal candidate must have hands-on experience in end-to-end export documentation, coordination with shipping lines, CHA, banks, and internal teams. Key Responsibilities: * Prepare, verify, and process export documentation including Invoice, Packing List, BL, COO, Certificate of Origin, FTA documents, Shipping Instructions, etc. * Coordinate with CHA agents, shipping lines, freight forwarders, and transporters to ensure timely shipment. * Ensure compliance with export regulations, customs requirements, and LC (Letter of Credit) clauses. * Prepare and handle pre-shipment and post-shipment documentation for banking purposes. * Track and follow up on shipment schedules, dispatch details, and arrange documentation accordingly. * Maintain proper records of all shipments and documentation for audit and reference. * Communicate with internal sales / operations teams regarding shipment status and documentation requirements. Required Skills &amp; Qualifications: * Graduate (B.Com / BBA / MBA in International Business preferred). * 1&ndash;2 years of experience in export documentation is mandatory. * Strong knowledge of INCOTERMS LC Terms, and bank negotiation documents. * Proficient in MS Office (Excel, Word) and email communication. * Good communication, coordination, and follow-up skills. * Ability to work under deadlines with attention to detail.Job Type: Full-timePay: &#8377;10,226.16 - &#8377;34,638.35 per monthWork Location: In person

Export Documentation Executive

SRI TRADER

Job Title: Export Documentation ExecutiveLocation:AhmedabadExperience: 1&ndash;2 Years in Export Division Qualification: GraduateSalary: 15k to18kMale candidates onlyAbout the Role:We are seeking a detail-oriented and proactive Export Documentation Executive to manage and process all export-related documentation in compliance with international trade regulations. The ideal candidate will ensure accuracy and timely completion of export paperwork, coordinating effectively with logistics, finance, and clients.Key Responsibilities:<ul><li>Prepare and manage export documentation including invoices, packing lists, shipping bills, e-way bills, and other related forms.</li></ul><ul><li>Ensure all export documents comply with customs and regulatory requirements.</li></ul><ul><li>Coordinate with logistics partners, CHA, and freight forwarders for shipment formalities.</li></ul><ul><li>Maintain accurate records of all shipments and related documentation.</li></ul><ul><li>Track shipments to ensure timely delivery and resolve documentation discrepancies.</li></ul><ul><li>Assist in generating export MIS reports and maintaining export files.</li></ul><ul><li>Communicate with internal departments and clients for document approvals and updates.</li></ul>Requirements:<ul><li>Graduate in any discipline.</li></ul><ul><li>1&ndash;2 years of experience in export documentation or export operations.</li></ul><ul><li>Strong knowledge of export-related documents and procedures.</li></ul><ul><li>Proficiency in MS Office (Excel, Word) and general computer operations.</li></ul><ul><li>Good communication and coordination skills.</li></ul><ul><li>Attention to detail and ability to work under deadlines.</li></ul>Preferred Skills:<ul><li>Experience in dealing with CHA, customs, or shipping lines.</li></ul><ul><li>Familiarity with logistics and supply chain processes.</li></ul>Knowledge of international trade terms (Incoterms) will be an advantage.Job Type: Full-timePay: Up to &#8377;20,000.00 per monthApplication Question(s):<ul><li>Current salary ?</li><li>Expected salary ?</li><li>Notice period ?(immediate/15 days/30 days)</li><li>Do you have experience in export documentation ?</li></ul>Work Location: In person

BINNY WADS PVT.LTD

*MUST HAVE EXPORT PROCEDURES AND DOCUMENTATION KNOWLEDGE. Experience: Minimum 2 years Required Knowledge &amp; Skills:<ul><li>Manage day to day accounting transaction and entries in BUSY software.</li><li>Prepare and process export bills and documentation.</li><li>Knowledge of Busy Accounting Software.</li><li>Assist in bank reconciliation, GST filing.</li></ul>Send resume at :-+91 7988378936 /satishsingh124507@gmail.comJob Types: Full-time, FresherPay: &#8377;25,000.00 - &#8377;45,000.00 per monthBenefits:<ul><li>Health insurance</li><li>Provident Fund</li></ul>Work Location: In person

Accounts & Export Executive

Askari Shoe Project

Education: Bachelor's DegreeExperience: 5- 10 yearsRequired:<ul><li>Handle export documentation (invoices, packing lists, shipping bills, etc.)</li><li>Coordinate with freight forwarders, customs agents, and logistics providers</li><li>Ensure compliance with international trade regulations and export laws</li><li>Manage LC (Letter of Credit), B/L (Bill of Lading), and other shipping documents</li><li>Communicate with buyers/customers for order updates and shipping schedules</li><li>Track shipment status and ensure on-time delivery</li><li>Prepare and submit documents for customs clearance</li><li>Coordinate with production, warehouse, and finance teams for export readiness</li><li>Handle payment follow-ups and resolve disputes related to exports</li><li>Maintain export records and assist in audit/compliance activities</li></ul>Job Type: Full-timePay: Rs125,000.00 - Rs150,000.00 per monthWork Location: In person

Export Officer

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