export documentation specialist

Junk Pros

Location: Islamabad, PakistanCompany Overview:Pacific Paper Export is an independent trade firm in the U.S. specializing in recovered fiberand pulp for the South Asian market. We source fiber from top balers and mills, ensuring exceptional quality while delivering outstanding service to our partners. If you're looking for a meaningful role where your contributions make a real impact, this is your chance to join a growing U.S. based business that values exceptional customer support.Office Address: Street# 20, House# 97, I-11/1, IslamabadWhy Join Us?<ul><li>Work for a U.S. based business as a Direct Employee, not a third-party service provider.</li><li>Enjoy a manageable 8-hour Night shift, 5 days a week (40 Hours).</li><li>Build your skills in international trade, export documentation, and B2B sales.</li><li>Be part of a collaborative team that values your input and contribution.</li></ul>Job Type: Full-Time, In-Person.Job Description:We are looking for an Export Documentation Specialist to join our team. The ideal candidate will be responsible for managing all export paperwork, ensuring compliance with international regulations, and actively communicating with B2B clients to close new deals. This role is critical in supporting Pacific Paper Export&rsquo;s smooth operations and growth in the South Asian market.Key Responsibilities:<ul><li>Prepare and review export documents like invoices, packing lists, certificates of origin, bills of lading, and export licenses.</li><li>Ensure all documents are accurate, complete, and follow all legal rules.</li><li>Coordinate with shipping and logistics teams to meet delivery schedules.</li><li>Communicate with customers and partners via calls, emails, and text messages to gather information, solve issues, and close sales.</li><li>Work with customs brokers and freight forwarders to submit documents on time.</li><li>Track and monitor shipments to make sure paperwork and delivery are complete.</li><li>Keep detailed and organized records of all documents and communications.</li><li>Stay updated on export laws and compliance changes.</li><li>Help train team members on export documentation and compliance.</li></ul>Qualifications and Skills:<ul><li>Bachelor&rsquo;s degree in Business, International Trade, or a related field.</li><li>At least 3 years of experience in export documentation or a similar field.</li><li>Strong attention to detail and accuracy.</li><li>Excellent English communication skills (verbal and written).</li><li>Strong ability to handle multiple tasks and manage time well.</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook).</li><li>Experience with customs brokerage, freight forwarding, or CRM systems is a plus.</li><li>Strong B2B sales skills &mdash; confident in making calls, emails, and text communications to clients.</li></ul>Benefits:<ul><li>Competitive salary package.</li><li>Opportunity to work with an established and growing international company.</li><li>Professional growth and development opportunities in trade and exports.</li><li>Exposure to U.S. and international business practices and markets.</li></ul>Shift Timings: Night shift (aligned with U.S. business hours).Be part of something bigger!This isn&rsquo;t just a job &mdash; it&rsquo;s a chance to join a leading international trading firm, build yourglobal business skills, and make a real impact. Join Pacific Paper Export and help shapethe future of the recovered fiber and pulp trade!Job Type: Full-timePay: Up to Rs120,000.00 per monthAbility to commute/relocate:<ul><li>Islamabad: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Please go through this website to learn more: https://pacificpaperexport.com/</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Export documentation: 3 years (Required)</li></ul>Work Location: In person

Export Documentation Specialist

Unique Minerals

Role OverviewThe Export Operations Executive will serve as the operational backbone of the company&rsquo;s export department, managing the full documentation lifecycle, logistics coordination, customer correspondence, and banking paperwork for international shipments.The ideal candidate is meticulous, process-driven, comfortable working across forwarding agents, banks, and international buyers, and capable of independently managing export operations with minimal supervision once trained.Key ResponsibilitiesExport Documentation &amp; Customs Compliance<ul><li>Prepare, verify, and submit all export documentation.</li></ul><ul><li>Coordinate with forwarding agents for timely cargo clearance.</li></ul><ul><li>Maintain document checklists per customer and shipment, ensuring completeness before submission.</li></ul>Banking &amp; Payment Documentation<ul><li>Prepare bank collection documents, and telegraphic transfer (TT) paperwork.</li></ul><ul><li>Submit export proceeds documentation to banks and follow up on processing.</li></ul><ul><li>Maintain records of export payment receipts.</li></ul>Logistics Coordination &amp; Shipping<ul><li>Coordinate with freight forwarders and shipping lines for container booking, vessel scheduling, and cargo tracking.</li></ul><ul><li>Process and verify Bills of Lading (B/L).</li></ul><ul><li>Manage logistics partner invoicing, payment reconciliation, and account statements.</li></ul><ul><li>Monitor and flag logistics delays, surcharges, container shortages, and port issues proactively.</li></ul>Customer Communication &amp; Support<ul><li>Draft routine buyer correspondence: order confirmations, shipping updates, price list responses, and documentation transmittals.</li></ul><ul><li>Coordinate export sample, labeling, and dispatch with supporting documentation.</li></ul><ul><li>Respond to customer queries on shipment status, documentation, and delivery timelines.</li></ul><ul><li>Maintain organized customer files with all correspondence and transaction records.</li></ul>Sales Support<ul><li>Draft quotations based on pricing guidelines provided by management.</li></ul><ul><li>Execute lead follow-up sequences per templates and schedules.</li></ul><ul><li>Maintain and update CRM/lead tracking records.</li></ul>Office &amp; Administrative Support<ul><li>Manage office administration.</li></ul><ul><li>Organize and maintain physical and digital export document archives.</li></ul><ul><li>Conduct online research to support production and quality issue resolution as needed.</li></ul>Required Qualifications<ul><li>Bachelor&rsquo;s degree in Commerce, Business Administration, Supply Chain Management, or related field.</li></ul><ul><li>2&ndash;4 years of experience in export operations, preferably in a trading company, manufacturing exporter, or freight forwarding firm.</li></ul><ul><li>Working knowledge of PSW, customs procedures, and Pakistan export regulations.</li></ul><ul><li>Hands-on experience with Bills of Lading and export banking documentation.</li></ul><ul><li>Professional-level written English for international buyer correspondence.</li></ul><ul><li>Proficiency in Microsoft Office (Excel, Word, Outlook).</li></ul>Preferred Qualifications<ul><li>Experience in food-grade or mineral product exports.</li></ul><ul><li>Exposure to European, American, or East Asian buyer requirements and compliance standards.</li></ul><ul><li>Experience with freight rate negotiation and shipping line coordination.</li></ul><ul><li>Basic understanding of CRM tools (HubSpot or similar).</li></ul>Key Competencies<ul><li>Extreme Attention to Detail: Export documentation errors are costly. Zero-tolerance for mistakes in B/Ls, invoices.</li></ul><ul><li>Process Discipline: Follows SOPs consistently. Completes checklists. Doesn&rsquo;t cut corners.</li></ul><ul><li>Proactive Communication: Flags issues before they escalate. Keeps management informed on exceptions without being asked.</li></ul><ul><li>Ownership Mindset: Treats shipments as their own responsibility, not just tasks on a list.</li></ul><ul><li>Multi-tasking Under Pressure: Comfortable managing multiple shipments, deadlines, and stakeholders simultaneously.</li></ul>Job Type: Full-timePay: Rs50,000.00 - Rs70,000.00 per monthWork Location: In person

Export Operations Executive

kaushik pradipbhai foodstuff trading llc

Job Title: Import Export CoordinatorLocation: UAEJob Type: Full-timeSalary: AED 4,000 + Sales Invoice Incentives---Job Description:We are seeking a skilled and experienced Import Export Coordinator to manage daily import/export operations, documentation, and coordination with suppliers and customers.---Key Responsibilities:- Handle import and export documentation (invoices, packing list, bill of lading, etc.)- Coordinate with suppliers, freight forwarders, and clients- Manage shipment tracking and delivery schedules- Ensure compliance with UAE customs regulations- Maintain proper records of all transactions- Support sales team with invoice processing and coordination---Requirements:- Minimum 4 years UAE experience in import/export field- Strong knowledge of local market and logistics process- Good communication and coordination skills- Basic computer knowledge (Excel, documentation handling)- Home country experience will NOT be considered- Strictly no freshers allowed---Working Hours:9:30 AM to 6:30 PM---Benefits:- Company will provide employment visa- Performance-based sales invoice incentives---Application Note:Only candidates with relevant UAE experience will be considered.Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per month

Import/Export Coordinator

Royal Fans Industries

Prepare and manage export documentation (Invoice, Packing List, BL, COO, etc.)Ensure compliance with customs, regulatory, and international trade requirementsCoordinate with freight forwarders, shipping lines, and clearing agentsProcess and verify LC documents, bank submissions, and export filingsMaintain accurate records of shipments and documentationTrack shipments and ensure timely dispatch and deliveryHandle documentation discrepancies and ensure correctionsLiaise with internal departments (Sales, Finance, Logistics) for smooth executionEnsure compliance with company policies and export proceduresPay: Rs45,000.00 - Rs80,000.00 per hourExpected hours: No less than 48.0 per weekAbility to commute/relocate:<ul><li>Gujrat: Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Export / Import Documentation : 2 years (Required)</li></ul>Work Location: In person

Export Documentation Officer

Cavalier Logistics

<div><div><div>Location: Elk Grove, Illinois, USA
</div><div>Airport: ORD</div>
<div>Job ref: 221
</div></div><div>Cavalier Logistics is seeking a full-time Air Export Agent to join our Bio Pharma Services team. A well-qualified Air Export Agent will process and execute the transportation documents for export cargo consignments while both exceeding the client&rsquo;s service requests and ensuring maximum profitability for the company. Responsibilities will include determining routing of Biopharma services and international freight, review of all documentation and forms, maintaining communication with clients, and review of export process on a regular basis.
</div><div>Responsibilities include, but are not limited to: 
<ul><li>Submitting shipment pre-advices and export documents to overseas agents</li>
<li>Verifying documentation and in compliance with US and foreign government regulations, export declarations, certificates of origin and in related documents</li>
<li>Monitoring departures, shipments in transit, arrivals, providing Proof of Delivery to customers</li>
<li>Provide excellent and timely customer service by proactively informing clients of the status of their shipments and tasks that require special handling or expediting</li>
<li>Maintain client profile and databases, excellent service to internal and external customers</li>
<li>Submitting AES details for all shipments</li>
<li>Maintain warehouse activities</li>
<li>Negotiate rates with carriers and achieve consistent profit
</li><li>Provide quotes to customers and international agents</li>
<li>Develop and maintain excellent service to internal and external customers</li>
<li>Biopharma services SOP and temperature control on special freight</li>
<li>Cross training in domestic services</li>
<li>Recognize file details</li>
<li>Set up the file</li>
<li>Rate the file (including costs)</li>
<li>Complete the export paperwork</li>
<li>Breakdown and distribute documents</li>
<li>Labels, AES. Pre-alert consignee</li>
<li>Final file checklist</li>
</ul>
 
Desired Skills/Experience: 
<ul><li>Dangerous goods acceptance training
</li><li>Air cargo security training
</li><li>TSA security escort training
</li><li>Must be able to pass a background check.</li>
</ul>
 
Desired Education: 
<ul><li>Minimum high school diploma or GED</li>
</ul>
 
Benefits &amp; Compensation: 
<ul><li>Competitive Compensation &ndash; Depends on Experience</li>
<li>Health Insurance</li>
<li>Dental &amp; Vision Insurance</li>
<li>Life Insurance</li>
<li>401(k)</li>
<li>Employee Assistance Program</li>
</ul></div><div>If you enjoy a fast paced environment, are a self-starter, have great organizational skills and are a team player - apply for this great position today. No phone calls please. 
 
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.</div></div><div></div>

Air Export Agent

Human Capital HR Solutions

Job Title: PSW / WeBOC OperatorLocation: KarachiIndustry: Logistics / Freight Forwarding / Customs ClearanceSalary: Market CompetitiveAbout the RoleHuman Capital is hiring on behalf of its client in the logistics and customs clearance industry. We are looking for a detail-oriented and proactive PSW / WeBOC Operator with hands-on experience in handling import/export documentation and customs processes.This is an excellent opportunity for professionals who want to grow in a fast-paced and compliance-driven environment.Key ResponsibilitiesFile Import &amp; Export Goods Declarations (GD) through WeBOCProcess and manage documentation via Pakistan Single Window (PSW)Handle end-to-end customs clearance and regulatory proceduresPerform accurate HS Code classification and duty/tax calculationsCoordinate with customs authorities, shipping lines, and clearing agentsPrepare and verify complete shipment documentation (Invoice, Packing List, BL, etc.)Respond to assessment, examination, and query handling efficientlyEnsure compliance with customs laws, SROs, and trade regulationsRequirementsBachelor&rsquo;s degree (preferred)1&ndash;3 years of hands-on experience in PSW &amp; WeBOC systems (mandatory)Strong understanding of customs clearance proceduresKnowledge of HS Codes and applicable duty/tax structuresExperience in logistics, freight forwarding, or clearing &amp; forwarding companies preferredGood communication, coordination, and problem-solving skillsAbility to manage multiple shipments and meet tight deadlinesHow to Apply:Send your CV to: careers1.hc@gmail.comCC: careers@humancapitalintl.comSubject Line: &ldquo;PSW / WeBOC Operator&rdquo;Follow our social accounts for the latest job opportunities:<ul><li>Instagram: https://www.instagram.com/humancapitalhrsolutions/</li></ul><ul><li>LinkedIn: https://www.linkedin.com/company/human-capital-hr-solution/</li></ul><ul><li>Facebook: https://www.facebook.com/humancapitalhrsolution/</li></ul>Job Type: Full-timeWork Location: In person

PSW / WeBOC Operator

Bari Textile MIlls Pvt Limited

Operational Logistics &amp; Shipment Management<ul><li>Freight Negotiation &amp; Booking: Liaising with shipping lines and freight forwarders to secure competitive ocean freight rates.</li><li>Optimizing container space (CBM) specifically for compressed towel bales vs. carton packing to maximize value per shipment.</li><li>Documentation Management: Preparing and verifying critical export documents: Commercial Invoice, Packing List, Bill of Lading (B/L), and Certificate of Origin.</li><li>Ensuring compliance with textile-specific requirements like the GSP (Generalized System of Preferences) or FTA (Free Trade Agreement) forms to provide duty benefits to the buyer.</li><li>Incoterms Mastery: Deciding and managing risks based on agreed terms, whether it&rsquo;s FOB (Free on Board), CIF (Cost, Insurance, and Freight), or DDP (Delivered Duty Paid) for high-end boutique clients.</li><li>LC (Letter of Credit) Coordination: Working closely with the finance/banking department to ensure all shipping documents strictly match the LC terms to avoid &quot;discrepancies&quot; that delay payment.</li><li>The Shipment Workflow</li><li>Booking containers (20ft/40ft HC) based on production completion dates; arranging for pre-shipment inspections (e.g., SGS or Intertek).</li><li>Transit - Tracking the vessel movement and providing Daily Status Reports (DSR) to the international buyer.</li><li>Post-Shipment - Sending the &quot;Advice of Shipment&quot; and ensuring the original documents are couriered or electronically released (Telex Release).</li></ul>Job Type: Full-timeWork Location: In person

Export Manager

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