export documentation specialist

Harikrushna Machinetech

<div><div><div><div><div>Location: Ahmedabad</div><div>
Experience: 1-3 years</div></div></div></div><div><div>
Key Responsibilities:</div><ul><li>
Manage export inquiries, quotations, and communication with overseas clients and agents.</li><li>
Coordinate with production, dispatch, and logistics teams for order planning and shipment.</li><li>
Prepare and manage export documentation (Proforma Invoice, Packing List, Bill of Lading, etc.).</li><li>
Enter and maintain all export data and order details in the ERP system (ERP knowledge is a must).</li><li>
Ensure timely follow-up on payments, shipments, and documentation compliance.</li><li>
Coordinate with freight forwarders and CHA for export logistics.</li><li>
Support Vice President in developing new markets and maintaining client relationships.</li><li>
Prepare sales reports and MIS for management review.</li></ul><div>
Desired Candidate Profile:</div><ul><li>
Graduate / Postgraduate in International Business, Commerce, or related field.</li><li>
2&ndash;5 years&rsquo; experience in export coordination, preferably in machinery or engineering industry.</li><li>
Strong command over English (written and verbal).</li><li>
Hands-on experience in ERP software (mandatory).</li><li>
Good knowledge of export documentation, logistics, and LC handling.</li><li>
Proficient in MS Office and email communication.</li><li>
Organized, self-driven, and capable of multitasking.</li></ul></div></div>

Export Coordinator

SUPREME GLOW PRINTING SOLUTIONS

Job TitleExport Executive &ndash; Shipments &amp; DocumentationLocationIndia OfficeExperience2&ndash;4 years (Export / Logistics / Documentation)Working Hours<ul><li>9:30 AM &ndash; 6:30 PM IST</li><li>Daily reporting &amp; coordination: 9:00 PM &ndash; 10:00 PM IST</li></ul>Job SummaryWe are looking for an Export Executive to handle end-to-end export shipments and documentation. The role involves coordinating with freight forwarders, customs agents, vendors, and internal teams to ensure smooth, compliant, and timely dispatch of shipments.Key Responsibilities<ul><li>Manage end-to-end export shipments (India /China to international markets)</li><li>Prepare and coordinate export documentation (Invoice, Packing List, BL/AWB, COO, LUT, etc.)</li><li>Handle documentation queries from freight forwarders, customs agents, and clients</li><li>Coordinate with customs brokers, CHA, and logistics partners</li><li>Track shipment status and share regular updates with internal teams</li><li>Ensure compliance with export regulations and timelines</li><li>Maintain shipment records and update Google Sheets / CRM</li></ul>Required Skills &amp; Experience<ul><li>2&ndash;4 years experience in export operations / logistics / documentation</li><li>Good knowledge of export documents &amp; shipping processes</li><li>Experience coordinating with freight forwarders &amp; customs agents</li><li>Proficient in Google Sheets / Excel</li><li>Strong communication skills (email, WhatsApp, calls)</li><li>Detail-oriented with strong follow-up skills</li></ul>Compensation<ul><li>Fixed Salary (as per experience)</li></ul>Job Types: Full-time, PermanentPay: ₹20,000.00 - ₹30,000.00 per monthApplication Question(s):<ul><li>Need To Provide Handover of work done at night 9-10 PM on daily basis</li></ul>Experience:<ul><li>Export: 3 years (Preferred)</li></ul>Location:<ul><li>Delhi, Delhi (Preferred)</li></ul>Work Location: In person

Export Executive

Doormat Exporter

Job Description: The Export Documentation Executive will be responsible for preparing, verifying, and maintaining all export-related documents in compliance with customer, regulatory, and country-specific requirements. The role involves coordination with internal teams, freight forwarders, shipping lines, and customers to ensure timely and accurate shipment execution.Key Responsibilities:<ul><li>Prepare and review export documents such as Invoice, Packing List, BL/AWB, COO, and other required certificates</li><li>Ensure compliance with export regulations, buyer requirements, and shipping terms</li><li>Coordinate with logistics, production, and finance teams for shipment readiness</li><li>Liaise with freight forwarders and clearing agents for smooth shipment processing</li><li>Maintain accurate records and filing of export documentation</li></ul>Requirements:<ul><li>Graduate with experience in export documentation or logistics</li><li>Good knowledge of export procedures and Incoterms</li><li>Proficiency in MS Office and documentation systems</li><li>Good communication and coordination skills</li></ul>Job Types: Full-time, PermanentPay: ₹15,000.00 - ₹30,000.00 per monthWork Location: In person

Export Documentation Executive

Work Genie Technologies

Export Documentation ExecutiveLocation: Plant &ndash; Khurja Job Type: Full-Time CTC: ₹3.0 LPA &ndash; ₹4.5 LPAJob SummaryWe are looking for an experienced Export Documentation Executive to handle end-to-end export documentation and coordinate with logistics partners to ensure smooth, timely, and compliant export shipments. The role requires strong knowledge of export procedures, customs regulations, and coordination with CHA and freight forwarders.Key Responsibilities<ul><li>Prepare and manage export documentation including Commercial Invoice, Packing List, Shipping Bill, BL/AWB, Certificate of Origin (COO), Insurance documents, and LC-related documents</li><li>Coordinate with CHA, freight forwarders, shipping lines, and transporters for shipment execution</li><li>Ensure compliance with DGFT, Customs, GST, and country-specific export regulations</li><li>Track export shipments and provide timely updates to buyers and internal teams</li><li>Resolve documentation discrepancies, customs queries, and shipment issues</li><li>Maintain statutory export records and documentation for audit and compliance</li></ul>Key Performance Indicators (KPIs)<ul><li>Error-free and timely export documentation</li><li>On-time shipment execution</li><li>Compliance with export and customs regulations</li><li>Effective coordination with logistics partners and buyers</li></ul>Required Qualifications &amp; Experience<ul><li>Graduate in Commerce / International Business (preferred)</li><li>3&ndash;6 years of experience in export documentation and logistics coordination</li><li>Strong knowledge of export procedures, Incoterms, and customs documentation</li><li>Experience working with CHA, freight forwarders, and shipping lines</li></ul>Regards, Team HRJob Type: Full-timePay: Up to ₹35,000.00 per monthAbility to commute/relocate:<ul><li>Khurja, Uttar Pradesh (Bulandshahr District): Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>What is your current salary and notice period?</li></ul>Experience:<ul><li>Documentation: 3 years (Preferred)</li></ul>Work Location: In person

Job Title: Export Documentation Executive Location: Shyambazar, Kolkata Job Type: Full-timeSalary: 20k-25k per monthKey Responsibilities<ul><li>Prepare and manage all export documentation including invoices, packing lists, certificates of origin, shipping instructions, and export declarations.</li><li>Coordinate with freight forwarders, shipping lines, and customs brokers for smooth documentation and shipment processes.</li><li>Ensure compliance with international trade regulations, customs requirements, and company policies.</li><li>Track shipments, monitor delivery schedules, and resolve documentation-related issues.</li><li>Maintain accurate records of export shipments and documentation for audit and reporting purposes.</li><li>Communicate effectively with internal departments (logistics, sales, accounts) and external agencies.</li><li>Handle LC (Letter of Credit) documentation and ensure timely submission to banks.</li></ul>Job Type: Full-timePay: ₹20,000.00 - ₹25,000.00 per monthExperience:<ul><li>Export Documentation: 1 year (Preferred)</li></ul>Location:<ul><li>Kolkata, West Bengal (Required)</li></ul>Work Location: In person

Export Executive (Documentation)

Alliance Organics LLP

An Export Documentation Executive prepares, manages, and ensures compliance for all export paperwork (Invoices, PL, B/L, CoO, LC docs) for smooth international shipments, coordinating with freight forwarders, customs, banks, and clients, while tracking shipments and maintaining records, requiring strong knowledge of INCOTERMS, regulations, and details for air/sea freight.Key Responsibilities<ul><li>Document Preparation: Create and verify essential export documents like Commercial Invoices, Packing Lists, Bills of Lading (B/L), Certificates of Origin (CoO), and Letter of Credit (LC) documents.</li><li>Compliance: Ensure all shipments adhere to international trade laws, customs regulations, and company policies.</li><li>Coordination: Liaise with freight forwarders, shipping lines, customs brokers (CHA), banks, and internal teams (sales, production) for seamless operations.</li><li>Shipment Tracking: Monitor shipments from dispatch to delivery and provide updates to clients.</li><li>Record Management: Maintain accurate, organized records of all export transactions and documentation.</li><li>Issue Resolution: Address and resolve discrepancies or problems with documentation and customs clearance.</li><li>Reporting: Prepare daily reports on shipments and delivery schedules.</li></ul>Essential Skills &amp; Qualifications<ul><li>Education: Bachelor's degree in Commerce, Business, Logistics, or a related field.</li><li>Experience: 2-4+ years in export documentation and operations.</li><li>Knowledge: Strong grasp of INCOTERMS, LC procedures, customs clearance, and export-import terminology.</li><li>Technical: Proficiency in MS Office (Word, Excel, Outlook). Familiarity with DGFT/E-BRC is a plus.</li><li>Soft Skills: Excellent communication (written/verbal), organizational skills, attention to detail, problem-solving, and time management.</li></ul>Key Competencies<ul><li>Detail-oriented approach to manage complex paperwork.</li><li>Ability to work under pressure and meet tight deadlines.</li><li>Strong people-handling and coordination skills.</li><li>Shipment Tracking: Monitor shipments from dispatch to delivery and provide updates to clients.</li><li>Record Management: Maintain accurate, organized records of all export transactions and documentation.</li><li>Issue Resolution: Address and resolve discrepancies or problems with documentation and customs clearance.</li><li>Reporting: Prepare daily reports on shipments and delivery schedules.</li></ul>Job Types: Full-time, PermanentPay: ₹28,000.00 - ₹35,000.00 per monthExperience:<ul><li>Export Documentation: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Mumbai, Maharashtra (Required)</li></ul>Work Location: In person

Vaighai Agro Products Limted

Mobile: 93459 12525Email: hr@vaighaiagro.comCompany: Vaighai Agro Products LimitedAddress : 39(B) Anna Nagar, Madurai &ndash; 625 020https://www.gromedcoco.com/https://www.instagram.com/reel/C0NvKdpvEBI/?igsh=c3B0Y29sd3p4ZWl1Job Role &ndash; Export Documentation Key Responsibilities:1. Export &amp; Import Documents&middot; Prepare export invoices, packing list, bill of lading, certificate of origin, etc.&middot; Handle import documents for raw materials/equipment.&middot; Ensure all documents follow customs and shipping rules.2. Logistics &amp; Shipment Coordination&middot; Coordinate with shipping lines, freight forwarders, and customs agents.&middot; Track shipment status and update the team/clients.&middot; Work with warehouse team for packing, labeling, and dispatch.3. Compliance &amp; Records&middot; Maintain records of all export-import files.&middot; Ensure government rules and certificates (phytosanitary, fumigation) are followed.&middot; Stay updated with changes in export laws.4.Communication &amp; Team Coordination&middot; Coordinate with sales, production, and accounts for smooth documentation.&middot; Communicate with clients/suppliers regarding shipment details.&middot; Solve any document errors or queries quickly.Skills &amp; Qualifications:<ul><li>Degree/Diploma in Logistics, Supply Chain, International Trade or similar.</li><li>3 &ndash; 5 years experience in Export-Import work (coco peat/coir/agri industry preferred).</li><li>Good knowledge of export documentation &amp; customs clearance.</li><li>MS Office skills (Excel, Word, Outlook).</li><li>Good communication, planning &amp; coordination skills.</li><li>Knowledge of INCOTERMS, LC, export finance is an added advantage.</li></ul>Job Type: PermanentPay: ₹18,000.00 - ₹20,000.00 per monthBenefits:<ul><li>Provident Fund</li></ul>Work Location: In person

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