export documentation specialist

Guildhall

The Role
 Guildhall is hiring for Export Documentation Specialist for an international trading and logistics company that deals with perishable goods. The ideal candidate will have proven experience in preparing, reviewing, and verifying export documentation for international shipments, with a strong focus on compliance and accuracy. Key responsibilities: - Prepare, review, and verify all export documents required for international shipments, including but not limited to: Phytosanitary Certificates, Bills of Lading (Master B/L and House B/L), Certificates of Origin and other documentation related to export procedures and perishable goods shipments. - Ensure compliance with international trade regulations and export requirements. - Prepare and manage banking documentation related to exports, including: Letters of Credit and Documentary Collections. - Liaise with shipping lines, freight forwarders, and regulatory authorities to ensure smooth handling of shipments. - Maintain accurate records and ensure timely submission of all required documents. - Collaborate with internal teams (sales, logistics, finance) to support export operations.
 
Requirements
 <ul>
<li>Proven experience in export documentation, preferably in perishable goods or fresh produce. - Strong knowledge of international trade procedures, documentation, and compliance requirements. - Solid understanding of international banking regulations related to exports. - Experience handling Letters of Credit and Documentary Collections. - Excellent organizational skills and attention to detail. - Strong communication and coordination skills. - Ability to work under pressure and meet strict deadlines.</li>
</ul>
About the company
 Guildhall is the most respected HR & Headhunting Consultancy in the MENA Region. With deep, extensive knowledge of HR & Recruiting in the region, Guildhall has become a trusted partner of choice for candidates and clients. Starting from an exclusive recruitment agency in Dubai - UAE, Guildhall has grown into an elite service with the ability to cover vacancies in across MENA and Asia-pacific. Offering tailored Career Sessions and an innovative industry-first membership program designed to save money on core services. Guildhall is the partner of choice.

Export Documentation Specialist

ONE LINE SHIPPING AND LOGISTICS PVT LTD

The Import/Export Documentation Specialist is responsible for managing and overseeing all aspects of import and export documentation processes within an organization. This role includes ensuring compliance with international trade regulations, preparing and processing necessary shipping documents, and collaborating with various departments to facilitate smooth import and export operations. The specialist will play a crucial role in maintaining accurate records, coordinating with customs authorities, and ensuring timely delivery of goods while minimizing delays and ensuring compliance with legal requirements.Job Types: Full-time, Permanent, FresherPay: &#8377;10,000.00 - &#8377;25,000.00 per monthExperience:<ul><li>Document : 1 year (Required)</li></ul>Language:<ul><li>English Hindi (Required)</li></ul>Work Location: In person

Export Import Executive

Taproot exports

Job Title: Export Documentation ExecutiveJob SummaryThe Export Documentation Executive is responsible for preparing, managing, and coordinating all export-related documents in compliance with international trade laws, customer requirements, and company policies. The role ensures accurate, timely, and smooth execution of export shipments while coordinating with internal teams, freight forwarders, customs authorities, and clients.Key Responsibilities<ul><li>Prepare and manage complete set of pre-shipment and post-shipment export documentation (invoices, packing lists, certificates of origin, BL/AWB, LC documents, etc.).</li><li>Ensure compliance with international trade regulations, customs requirements, and buyer&rsquo;s specifications.</li><li>Coordinate with shipping lines, freight forwarders, CHA, transporters, and other logistics partners for smooth movement of goods.</li><li>Verify Letters of Credit (LC) terms, prepare LC documentation, and ensure timely submission to banks.</li><li>Maintain and update records of all export shipments and documentation.</li><li>Liaise with internal departments such as sales, production, and accounts to ensure accurate documentation.</li><li>Monitor shipment schedules to ensure timely dispatch and delivery.</li><li>Handle queries related to documentation from clients, shipping companies, and banks.</li><li>Support audit and compliance requirements by ensuring proper filing of export documents.</li><li>Stay updated with changes in export-import policies, trade regulations, and documentation requirements.</li></ul>Skills &amp; Competencies<ul><li>Strong knowledge of export-import procedures, documentation, and compliance requirements.</li><li>Familiarity with Incoterms, Letters of Credit, and international shipping terms.</li><li>Good communication and coordination skills.</li><li>Attention to detail and accuracy in documentation.</li><li>Proficiency in MS Office (Excel, Word) and ERP systems.</li><li>Ability to work under tight deadlines and multitask effectively.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in International Business, Commerce, Logistics, or related field.</li><li>2&ndash;5 years of experience in export documentation and logistics (preferably in manufacturing/export companies).</li><li>Knowledge of customs, DGFT, shipping, and export incentives is an advantage.</li></ul>Reporting To:FounderJob Type: Full-timePay: &#8377;20,000.00 - &#8377;33,807.84 per monthWork Location: In person

"Export Documentation Executive"

Textile City Inc.

Job Title: Logistics CoordinatorLocation: Garden Town, Lahore &ndash; Onsite Work Hours: Night Shift (6:00 PM &ndash; 3:00 AM) Experience Required: 2&ndash;4 years in logistics, supply chain, or export documentation (preferably textile/fashion industry) Education: Bachelor&rsquo;s degree in Supply Chain, Business Administration, or related fieldRole Overview:We are seeking a detail-oriented Logistics Executive to manage and coordinate all logistics operations, including dispatches, shipments, transportation, customs, and export documentation. This is a night shift, onsite role (6 PM &ndash; 3 AM, Garden Town) to align with international clients and shipment schedules.Key Responsibilities:<ul><li>Plan and coordinate local and export shipments with freight forwarders, transporters, and courier companies.</li><li>Prepare and verify export documentation (Invoice, Packing List, BL, COO, GSP, Form-E, etc.).</li><li>Ensure compliance with customs regulations, export/import laws, and textile industry standards.</li><li>Track and monitor shipments, ensuring timely delivery to international and local clients.</li><li>Manage dispatch schedules in coordination with production and sales teams.</li><li>Maintain accurate records of all logistics documents and shipments.</li><li>Handle claims, insurance, and coordination with banks for export documents under L/C or advance payments.</li><li>Negotiate freight rates and logistics contracts with service providers.</li><li>Generate weekly and monthly logistics performance reports (costs, delays, efficiency).</li><li>Support warehouse team in inventory movement, storage, and stock reconciliation.</li><li>Be available during night shift to coordinate with overseas buyers and logistics partners.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Supply Chain Management, Logistics, or related field.</li><li>2&ndash;4 years of experience in logistics/export/import operations (textile/fashion industry preferred).</li><li>Strong knowledge of export documentation, customs clearance, and shipping procedures.</li><li>Proficiency in MS Office (Excel, Word) and familiarity with ERP systems.</li><li>Strong organizational and coordination skills.</li><li>Ability to work under pressure and meet strict deadlines.</li><li>Good communication skills in English (written &amp; spoken) for international correspondence.</li><li>Must be willing to work onsite in Garden Town during night shift (6 PM &ndash; 3 AM).</li></ul>Preferred Skills:<ul><li>Certification in Supply Chain/Logistics (CSCP, CLTD, or local certifications).</li><li>Experience with international logistics &amp; Incoterms.</li><li>Familiarity with e-commerce logistics (Amazon, Wayfair, Walmart shipments).</li><li>Problem-solving skills for handling shipment delays, damages, or customs issues.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Do you have a Bachelor&rsquo;s degree in Supply Chain, Logistics, or a related field?</li><li>Have you worked in the textile or fashion industry before?</li><li>Are you familiar with export documentation (Invoice, Packing List, BL, Form-E, COO, etc.)?</li><li>Do you have knowledge of customs clearance and shipping procedures?</li><li>Have you worked with freight forwarders and international logistics partners?</li><li>Are you comfortable with the night shift (6 PM &ndash; 3 AM, Monday to Saturday)?</li><li>Are you willing to work onsite (not remote)?</li><li>Do you live in or near Garden Town (Lahore)?</li><li>Can you handle tight deadlines and multiple shipments at once?</li><li>Are you confident in communicating in English with international clients and partners?</li><li>What is your current salary?</li><li>What is your expected salary?</li></ul>Work Location: In person

Logistics Coordinator

ELSEWEDY POLYMERS

<div>
 
 Job Responsibilities:
 
 <ul>
 <li>
 Stay up-to-date with international trade laws, regulations, and embargoes imposed by various countries.
 </li>
 <li>
 Ensure compliance with these regulations when preparing and processing export documentation, including export licenses, customs declarations, and shipping documents.
 </li>
 <li>
 Prepare and maintain accurate export documentation, such as commercial invoices, packing lists, and certificates of origin.
 </li>
 <li>
 Ensure that all required export documentation is complete, accurate, and submitted within specified timeframes.
 </li>
 <li>
 Coordinate customs clearance activities, including working with customs brokers or agents to ensure smooth clearance of goods at the border.
 </li>
 <li>
 Provide excellent customer service to export clients, including addressing inquiries, resolving issues, and coordinating with internal departments to meet customer requirements.
 </li>
 <li>
 Build and maintain strong relationships with customers to facilitate ongoing business and repeat orders.
 </li>
 </ul>
 
 
 
 
 Job Qualifications:
 
 <ul>
 <li>
 Education
 
 :
 
 B.Sc. in Business Administration.
 </li>
 <li>
 Years of Experience: 0-2 years of experience.
 </li>
 <li>
 Language
 
 :
 
 Very good level of English &amp; Arabic.
 </li>
 <li>
 Computer skills
 
 :
 
 Advanced Microsoft computer skills
 </li>
 </ul>
</div>

Export Specialist

InvestorXplorer

Job description:EXPORT EXECUTIVE - SPORTS INDUSTRYSALARY - UPTO 45KJALANDHARDROP YOUR RESUME @7893677269Role Overview:We are looking for a detail-oriented and proactive Export Executive to handle all aspects of international shipments and export documentation. This role will involve coordination with freight forwarders, customs clearance, packaging, logistics, and government compliance including schemes like duty drawback. You will be a key player in ensuring smooth and timely delivery of export orders to our international clients and distributors.Key Skills &amp; Requirements:&#9679; Bachelor's degree in Commerce / Business / International Trade / Logistics or related field. &#9679; Strong knowledge of export procedures, incoterms, and documentation.&#9679; Familiarity with DGFT portal, ICEGATE, and EPC documentation is a plus.&#9679; Good understanding of logistics operations, HS codes, and international packaging norms.&#9679; Excellent communication and coordination skills.&#9679; Proficiency in Excel, Google Sheets, and Email communication. Strong attention to detail and ability to work under deadlines.What You'll Gain: &#9679; Exposure to global export operations in a leading sportswear brand. &#9679; Opportunity to work closely with international logistics and trade professionals. &#9679; Real-time involvement in government incentive schemes and shipping compliance. &#9679; Direct mentorship from experienced operations and supply chain managamentJob Types: Full-time, PermanentPay: &#8377;30,000.00 - &#8377;45,000.00 per month

Export Executive- sports

Nandan Terry Pvt Ltd

Job Title: Export Documentation Executive/Sr ExecutiveDepartment: Export / International Logistics Location: Ahmedabad Reporting To: Export Manager Experience Required: 2-5 Years (preferred) Education: Graduate in Commerce / Business / International Trade or related fieldJob Summary:We are looking for a detail-oriented and proactive Export Documentation Executive OR Sr Executive to manage the pre-shipment &amp; POST SHIPMENT preparation, processing, and coordination of all export documentation activities. The role involves handling certificates under trade agreements, coordinating with banks, freight forwarders, and customers, and ensuring timely and accurate document dispatch.Key Responsibilities:IMP - &quot;HANDLING PRE-SHIPMENT &amp; POST-SHIPMENT&quot;1)EXPORT CERTIFICATE FOR SHIPMENTS &ndash; CEPA, CO, AFTA, SAFTA, GSP ETC,2) BANK DOCUMENT PREPARATION &amp; SUBMISSION FOR BRC3) SUBMISSION OF DOCUMENTS DIRECTLY TO CUSTOMER AS WELL AS MKTG. TEAM4) UPDATING CHA / FORWARDER KYC UPDATING5) MIS AND UPDATING RECORDS, PREPARATION OF REPORTS6) VARIOUS BUYER FORMAT, VARIOUS DECLARATION, ETC.7) EXPORT DOCUMENTS TO MARKETING &amp; BUYER ON EMAIL / PHYSICAL8) ONLINE E-INVOICING AND DOCUMENTS SUBMISSIONS,9) FOLLOW-UP WITH THE FORWARDERS FOR GETTING THE DEBIT NOTE, INFORMING THEM THE PAYMENT STATUS10) EMAIL PAYMENT INFORMATION AND GETTING THE BL FOR FORWARDER11) SURRENDER THE BL AFTER GETTING PAYMENT12) EXPORT DOCUMENTS TO BUYER BY COURIER TO VARIOUS CUSTOMERS AND MERCHANDISE1. Export Certification: <ul><li>Prepare and submit export certificates (e.g., CEPA, CO, AFTA, SAFTA, GSP, etc.) as per shipment requirements.</li></ul>2Bank Documentation: <ul><li>Prepare and submit bank-related documents for BRC,Collection, LC Shipments processing.</li><li>FOLLOW-UP TO THE BANK FOR FINALIZATION &amp; NEGOTIATION OF EXPORT DOCUMENTS.</li></ul>3. Document Dispatch:<ul><li>Submit export documents directly to customers and the marketing team via email and physical copies.</li></ul>4.KYC Management:<ul><li>Regularly update KYC details for CHAs (Customs House Agents) and freight forwarders.</li><li>MIS &amp; Reporting:</li><li>Maintain export documentation records and prepare timely MIS and performance reports.</li></ul>Required Skills:<ul><li>Strong written and verbal email communication skills</li><li>Ability to follow up efficiently with banks, authorities, CHA, and logistics partners</li><li>Attention to detail and organizational skills</li><li>Basic knowledge of export trade policies and documentation</li><li>Familiarity with customs procedures and INCOTERMS</li></ul>Proficiency in MS Office (Excel, Word, Outlook)Preferred Qualifications:<ul><li>Prior experience in export documentation and coordination- Pre &amp; Post Shipment.</li><li>Exposure to international trade documentation standards and processes.</li><li>Knowledge of e-invoicing portals and DGFT / ICEGATE systems (preferred).</li></ul>Job Type: Full-timePay: &#8377;350,000.00 - &#8377;500,000.00 per yearExpected Start Date: 10/09/2025

Export Documentation Executive

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