export sales coordinator

Sam groups

<ul><li>Coordinate and process export sales orders from quotation to dispatch.</li><li>Prepare and manage export documentation (Proforma Invoice, Commercial Invoice, Packing List, Certificate of Origin, Bill of Lading, etc.) as per international trade requirements.</li><li>Communicate with overseas customers, freight forwarders, and shipping lines to ensure smooth and timely shipment.</li><li>Follow up with production, quality, and dispatch teams to ensure on-time delivery as per customer schedules.</li><li>Maintain customer databases, order records, and shipping schedules.</li><li>Ensure compliance with export laws, LC (Letter of Credit) terms, and payment conditions.</li><li>Support the sales team with quotation preparation, price negotiation inputs, and after-sales service coordination.</li><li>Monitor and track shipments, providing regular updates to clients.</li><li>Coordinate with CHA (Customs House Agents) and logistics partners for export clearance.</li><li>Prepare monthly export sales reports and assist management with market analysis</li></ul>Job Type: Full-timePay: &#8377;10,000.00 - &#8377;30,000.00 per monthWork Location: In person

Export Sales Coordinator

Astra Chemtech Private Limited

Job Title: Export Coordinator Location: Mahim Mumbai Department: International Sales / Export Reports To: Export Manager / International Business Head Company: Astra Chemtech Pvt LtdJob Summary:We are looking for a detail-oriented and proactive Export Lead Coordinator to manage and support export operations, coordinate with internal teams and international clients, and ensure smooth and timely execution of export orders. The ideal candidate will have experience in documentation, export compliance, coordination, and customer communication.Key Responsibilities:<ul><li>Coordinate with export customers and internal sales team for order planning and fulfillment.</li><li>Ensure timely documentation for pre- and post-shipment activities (invoice, packing list, BL, COO, LC, etc.).</li><li>Handle export queries, lead generation follow-ups, and customer relationship management.</li><li>Liaise with CHA, freight forwarders, transporters, and banks to manage shipments and related processes.</li><li>Track and update shipment schedules, order status, and dispatch plans.</li><li>Ensure adherence to export compliance regulations and company policies.</li><li>Prepare MIS reports related to export sales, lead status, and customer feedback.</li><li>Monitor export documentation accuracy and coordinate with logistics for timely dispatch.</li><li>Support the Export Manager with strategic plans and market research for new leads or markets.</li></ul>Key Skills and Competencies:<ul><li>Knowledge of export documentation, logistics, and INCOTERMS.</li><li>Good communication and coordination skills (written and verbal).</li><li>Strong attention to detail and organizational skills.</li><li>Ability to work with cross-functional teams.</li><li>Proficiency in MS Office (Excel, Word) and ERP systems.</li><li>Working knowledge of Letters of Credit (LC) and banking procedures related to exports.</li></ul>Qualifications:<ul><li>Graduate in Commerce / International Business / Logistics or related field.</li><li>MBA in International Business or equivalent (preferred).</li><li>4&ndash;5 years of relevant experience in in Export Business Development</li><li>Experience in handling the IndiaMART portal</li><li>Ability to search for and finalize new customers</li><li>Experience in chemical/adhesive/packaging industries (preferred).</li></ul>Job Type: Full-timePay: &#8377;14,019.61 - &#8377;50,000.00 per monthBenefits:<ul><li>Cell phone reimbursement</li><li>Provident Fund</li></ul>Work Location: In person

Vidya Wires

Qualifications &amp; Experience:<ul><li>Education: BE / B.Tech &ndash; Electrical / Mechanical, Business Administration / International Trade (MBA preferred).</li><li>Experience: 2&ndash;5 years in export coordination, preferably in a manufacturing or wire/cable industry.</li></ul>Key Responsibilities:1. Sales Coordination &amp; Order Management:<ul><li>Coordinate with international customers, agents, and internal departments (production, dispatch, accounts, logistics) for order processing and execution.</li><li>Prepare and manage sales quotations, proforma invoices, and sales orders.</li><li>Follow up on customer inquiries, order confirmations, and delivery schedules.</li><li>Maintain and update customer databases, order tracking sheets, and sales reports.</li></ul>2. Export Documentation &amp; Compliance:<ul><li>Prepare and verify all pre- and post-shipment export documentation, including invoices, packing lists, certificates of origin, LC (Letter of Credit) documents, shipping bills, etc.</li><li>Coordinate with CHA (Custom House Agents), freight forwarders, and banks for export formalities and documentation.</li><li>Ensure compliance with export rules, customs regulations, and country-specific requirements.</li></ul>3. Logistics &amp; Dispatch Coordination:<ul><li>Coordinate dispatch plans with production and logistics teams to ensure timely shipment.</li><li>Track and monitor shipments until delivery and resolve any transit or customs-related issues.</li><li>Manage container bookings, freight negotiations, and transport arrangements.</li></ul>4. Customer Relationship Management:<ul><li>Maintain effective communication with customers regarding order status, documentation, and post-shipment updates.</li><li>Handle customer complaints or issues professionally and coordinate solutions internally.</li><li>Support the export sales team in customer development and new business opportunities.</li></ul>5. Reporting &amp; Analysis:<ul><li>Prepare periodic export sales reports, performance dashboards, and shipment summaries.</li><li>Monitor payment terms and coordinate with finance for realization of export proceeds.</li></ul>Job Types: Full-time, PermanentPay: &#8377;25,000.00 - &#8377;35,000.00 per monthBenefits:<ul><li>Health insurance</li><li>Provident Fund</li></ul>Work Location: In person

Harikrushna Machinetech

<div><div><div><div><div>Location: Ahmedabad
</div><div>Experience: 2-5 Years
</div></div></div></div><div><div>Key Responsibilities:</div>
<ul>
<li>Manage export inquiries, quotations, and communication with overseas clients and agents.</li>
<li>Coordinate with production, dispatch, and logistics teams for order planning and shipment.</li>
<li>Prepare and manage export documentation (Proforma Invoice, Packing List, Bill of Lading, etc.).</li>
<li>Enter and maintain all export data and order details in the ERP system (ERP knowledge is a must).</li>
<li>Ensure timely follow-up on payments, shipments, and documentation compliance.</li>
<li>Coordinate with freight forwarders and CHA for export logistics.</li>
<li>Support the Export Manager in developing new markets and maintaining client relationships.</li>
<li>Prepare sales reports and MIS for management review.</li>
</ul>
<div>Desired Candidate Profile:</div>
<ul>
<li>Graduate / Postgraduate in International Business, Commerce, or related field.</li>
<li>2&ndash;5 years&rsquo; experience in export coordination, preferably in the machinery or engineering industry.</li>
<li>Strong command of English (written and verbal).</li>
<li>Hands-on experience in ERP software (mandatory).</li>
<li>Good knowledge of export documentation, logistics, and LC handling.</li>
<li>Proficient in MS Office and email communication.</li>
<li>Organized, self-driven, and capable of multitasking.</li></ul></div></div>

Export Sales Coordinator ( Female )

Krome Dispense Pvt ltd.

Job SummaryWe are looking for a Sales Executive to manage the complete order lifecycle &mdash; from receiving customer orders to ensuring timely dispatch. The ideal candidate will act as a bridge between customers, production, and logistics teams to ensure smooth execution, high customer satisfaction, and on-time delivery.&#11835;Key Responsibilities1. Customer Coordination<ul><li>Maintain regular communication with existing customers for new orders, order confirmations, and delivery updates.</li></ul><ul><li>Understand customer requirements, pricing, and delivery schedules to ensure accurate order entry.</li></ul><ul><li>Share order acknowledgments, proforma invoices, and dispatch details promptly.</li></ul><ul><li>Handle basic post-sales customer support (queries, complaints, and feedback).</li></ul>2. Order Processing<ul><li>Coordinate internally with the production team to check feasibility and delivery timelines.</li></ul><ul><li>Create and manage sales orders in the ERP system.</li></ul><ul><li>Ensure all required documents (POs, proformas, invoices, packing lists, etc.) are correctly generated and approved.</li></ul><ul><li>Track order status and proactively communicate updates or delays to customers.</li></ul>3. Production &amp; Logistics Coordination<ul><li>Follow up with the production department for urgent or priority orders.</li></ul><ul><li>Work closely with logistics to plan dispatch schedules and shipment tracking.</li></ul><ul><li>Ensure dispatches are made as per customer requirements (labels, documents, packaging, mode of transport).</li></ul><ul><li>Resolve bottlenecks between departments to maintain smooth operations.</li></ul>4. Sales Support &amp; Reporting<ul><li>Assist the Sales Manager in identifying repeat order potential and new opportunities with existing clients.</li></ul><ul><li>Maintain a customer database and order tracking sheet for follow-up and reporting.</li></ul><ul><li>Prepare daily/weekly MIS reports on order status, pending orders, and dispatch performance.</li></ul><ul><li>Support in ensuring timely payments by coordinating with accounts and customers.</li></ul>Job Type: Full-timePay: &#8377;25,000.00 - &#8377;50,000.00 per monthBenefits:<ul><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Provident Fund</li></ul>Work Location: In person

Hirefaast

We are seeking a Sales Coordinator to support our global sales operations. The role involves coordinating export sales for Indian, Asian, African, and Middle Eastern food products, ensuring smooth communication between customers, logistics teams, and management.Key Responsibilities:<ul><li>Manage and coordinate export sales orders from inquiry to shipment.</li></ul><ul><li>Develop and maintain strong relationships with international distributors and clients.</li></ul><ul><li>Prepare sales quotes, proforma invoices, and shipping documentation.</li></ul><ul><li>Collaborate with the production, logistics, and finance teams to ensure on-time delivery.</li></ul><ul><li>Track sales performance and report regularly to management.</li></ul><ul><li>Identify and follow up on new sales opportunities in the ethnic foods market.</li></ul>Requirements:<ul><li>Minimum 3 years of experience in export sales of ethnic or food products.</li></ul><ul><li>Excellent communication skills with fluency in English (written &amp; spoken).</li></ul><ul><li>Strong coordination, documentation, and follow-up skills.</li></ul><ul><li>Proficiency in MS Office / Google Workspace.</li></ul><ul><li>Familiarity with export documentation and INCOTERMS preferred.</li></ul>Job Types: Full-time, PermanentPay: &#8377;35,000.00 - &#8377;70,000.00 per monthAbility to commute/relocate:<ul><li>Ahmedabad, Gujarat: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>Do you have at least 3 years of experience in export sales coordination?</li><li>Have you worked with international clients and distributors (Asia, Africa, and the Middle East)?</li><li>How many years of experience do you have in export documentation and coordination?</li><li>Do you have experience preparing proforma invoices, sales quotes, and shipping documents?</li><li>Do you have experience working with INCOTERMS?</li></ul>Work Location: In person

Sales Executive – Ethnic Foods (Export Market)

Camelicious - Emirates Industry for Camel Milk & Products LLC

Position Title:Export & Logistics Executive (Sales Coordination) Department:Sales & Marketing - Exports Division Reporting To:<ul><li>Initially: Finance Director</li><li>Subsequently: Export Director / Export Manager</li></ul> Position Overview:The Export & Logistics Executive will play a pivotal role in supporting Camelicious&#x27; international sales operations by managing end-to-end export documentation, logistics coordination, and order fulfilment. This position ensures smooth communication between internal teams (Finance, Production, QA, Warehouse, Marketing) and external stakeholders (distributors, freight forwarders, and regulatory bodies), upholding the company&#x27;s reputation for compliance, service excellence, and timely delivery across all global markets. Key Responsibilities1. Export Sales Coordination<ul><li>Serve as the primary point of contact between internal departments and overseas distributors for all export order-related queries.</li><li>Coordinate order processing from quotation to shipment ensuring accuracy, timely approvals, and compliance with export regulations.</li><li>Prepare Proforma Invoices, Sales Contracts, and track order confirmations aligned with approved credit and pricing policies.</li><li>Liaise with QA and Production for product readiness, shelf-life coordination, and export batch labelling requirements.</li><li>Ensure coordination with Marketing for export-specific branding, product artwork, and bilingual label approvals (Arabic/English/target market).</li></ul>2. Export Documentation & Compliance<ul><li>Prepare and verify complete export documentation (Commercial Invoice, Packing List, COO, Health Certificate, Halal Certificate, and other country-specific documents).</li><li>Liaise with Dubai Chamber, MOCCAE, and other relevant authorities for attestation and regulatory clearance.</li><li>Coordinate with Finance for invoice generation, payment tracking, LC/TT documentation, and alignment with company DOA and Finance SOPs.</li><li>Maintain a systematic export documentation archive for audit readiness and compliance.</li></ul>3. Logistics & Shipment Management<ul><li>Coordinate with shipping lines, freight forwarders, and customs agents for cost-effective and timely shipment execution (Air/Sea/Land).</li><li>Track shipments and ensure pre-alerts, BL draft approvals, and timely dispatch of original documents to customers/banks.</li><li>Validate shipping invoices and claims (freight, insurance, demurrage, etc.) in coordination with Finance and Procurement teams.</li><li>Maintain shipment tracker covering container details, destination, delivery status, and post-shipment follow-ups.</li><li>Ensure adherence to export packaging, temperature control, and storage conditions for perishable dairy products.</li></ul>4. Financial Coordination<ul><li>Align with Finance for advance payments, credit control, LC documentation, and reconciliation of export receivables.</li><li>Support the Finance Director in periodic export sales reports, revenue recognition, and margin analysis.</li><li>Monitor foreign exchange implications and ensure cost optimization in freight and logistics arrangements.</li></ul>5. Cross-Functional & System Integration<ul><li>Work closely with HR, IT, and Finance teams during HRMS/ERP implementation to integrate export and logistics modules.</li><li>Ensure adherence to internal control policies, Delegation of Authority (DOA), and export SOPs as approved by management.</li><li>Contribute to the development of dashboards and trackers for export sales performance, shipment status, and customer fulfilment KPIs.</li></ul>6. Customer & Stakeholder Management<ul><li>Maintain a professional relationship with global distributors, customs agents, and freight partners.</li><li>Coordinate customer satisfaction surveys and resolve shipment-related complaints or discrepancies with speed and accuracy.</li><li>Support the Export Director/Manager in organizing trade shows, export promotions, and business delegation visits.</li></ul> Key Deliverables<ul><li>Zero error in export documentation and timely shipment execution.</li><li>On-time coordination of all regulatory approvals (MOCCAE, Chamber, Halal, etc.).</li><li>Efficient communication between internal teams ensuring 100% fulfilment of confirmed export orders.</li><li>Up-to-date export sales trackers and MIS reports for Finance and Management review.</li><li>Demonstrated cost savings and efficiency improvements in logistics and shipping processes.</li></ul> Skills & Competencies<ul><li>Strong knowledge of export documentation, Incoterms, customs regulations, and LC/TT transactions.</li><li>Proficiency in MS Excel, ERP/HRMS systems (preferably Magnar, Zeta, or SAP).</li><li>Excellent communication and coordination skills across multi-functional teams.</li><li>Attention to detail and accuracy in documentation.</li><li>Strong time management and ability to handle multiple shipments concurrently.</li><li>Knowledge of dairy/FMCG export processes is a strong advantage.</li></ul> Qualifications & Experience<ul><li>Bachelor&#x27;s Degree in Business Administration, International Trade, or related field.</li><li>Minimum 3 - 5 years of experience in Export Operations / Sales Coordination / Logistics within FMCG or Food & Beverage industry.</li><li>Experience in Middle East, GCC, or Asia export markets preferred.</li><li>Familiarity with UAE and GCC regulatory frameworks for food exports.</li></ul> Workplace & Reporting<ul><li>Location: Camelicious Office, Dubai (with frequent coordination with Plant, QA, and Finance).</li><li>Working Hours: As per company policy.</li><li>Reports To: Finance Director (initial phase); Export Director / Export Manager (post-transition).</li></ul>

Export & Logistics Executive

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Export Sales Coordinator

Export Sales Coordinator

Export Sales Coordinator

Export Sales Coordinator ( Female )

Export Sales Coordinator

Sales Executive – Ethnic Foods (Export Market)

Export & Logistics Executive