facilities administrative assistant

Taher Sharif Real Estate LLC

<p>We are seeking a highly organized and detail-oriented Administrative Assistant to support the Building Management Section. The successful candidate will provide administrative and operational support to ensure the efficient management of building operations, maintenance activities, tenant services, documentation, and contractor coordination.</p><p><b>Key Responsibilities</b></p><p><b>Administrative Support</b></p><ul><li>Provide day-to-day administrative support to the Building Management team.</li><li>Prepare correspondence, reports, meeting minutes, presentations, and official documents.</li><li>Maintain accurate filing systems for contracts, maintenance records, permits, and service reports.</li><li>Manage incoming calls, emails, and inquiries, ensuring timely responses.</li><li>Schedule meetings, inspections, and appointments for the Building Management team.</li></ul><p><b>Building Operations Coordination</b></p><ul><li><b>Coordinate preventive and corr</b>ective maintenance requests.</li><li>Track work orders and follow up with maintenance teams and contractors.</li><li>Maintain records of building inspections, equipment servicing, and maintenance schedules.</li><li>Assist in monitoring service provider performance and contract compliance.</li><li>Coordinate access permits and service requests for contractors and vendors.</li></ul><p><b>Tenant &amp; Customer Service Support</b></p><ul><li>Serve as the first point of contact for tenant and occupant inquiries.</li><li>Handle complaints, maintenance requests, and service follow-ups.</li><li>Maintain tenant databases and communication records.</li><li>Assist in organizing tenant notices, circulars, and building announcements.</li></ul><p><b>Documentation &amp; Reporting</b></p><ul><li>Maintain building management databases and asset records.</li><li>Prepare monthly operational and maintenance reports.</li><li>Track budgets, invoices, purchase requests, and service agreements.</li><li>Ensure proper documentation of health, safety, and compliance records.</li><li>Support audits and inspections by maintaining accurate records.</li></ul><p><b>Procurement &amp; Vendor Coordination</b></p><ul><li>Assist with obtaining quotations and processing purchase requests.</li><li>Coordinate with suppliers and service providers regarding deliveries and services.</li><li>Monitor contract expiry dates and renewal schedules.</li><li>Maintain vendor databases and documentation.</li></ul><p><b>Qualifications</b></p><ul><li>Bachelor's Degree or Diploma in Business Administration, Facilities Management, Property Management, or a related field.</li><li>Minimum 1&ndash;2 years of administrative experience, preferably in Real Estate, facilities management, property management, or building operations.</li><li>Experience working in Dubai/UAE is preferred.</li><li>Knowledge of building maintenance processes and contractor coordination is an advantage.</li></ul><p><b>Skills &amp; Competencies</b></p><ul><li>Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).</li><li>Strong organizational and document management skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Ability to manage multiple tasks and meet deadlines.</li><li>Strong attention to detail and problem-solving skills.</li><li>Experience with ERP, CAFM, or property management systems is an advantage.</li><li>Professional, customer-focused, and capable of handling confidential information.</li></ul><p><b>Preferred Requirements</b></p><ul><li>Knowledge of UAE building regulations and facilities management practices.</li><li>Experience with contractor coordination and maintenance scheduling.</li><li>Familiarity with invoice processing, budgeting support, and procurement procedures.</li></ul><p><b>KPI / Performance Indicators</b></p><ul><li>Timely processing of maintenance requests.</li><li>Accuracy of records and documentation.</li><li>Response time to tenant inquiries.</li><li>Contractor coordination efficiency.</li><li>Compliance with reporting deadlines.</li><li>Customer/tenant satisfaction levels.</li></ul><p>Pay: AED2,500.00 - AED3,000.00 per month</p><p>Experience:</p><ul><li>Real Estate: 1 year (Required)</li></ul><p>Work Location: In person</p>

Administrative Assistant – Building Management Section

Shriners Children's

<div><div>The Plant Facilities Coordinator is responsible for keeping records for the hospital's preventive maintenance program of equipment and machines, performing other clerical duties such as, but not limited to typing, filing and contacting vendors for cost comparisons. Recording and transcribing minutes for the Plant Facilities, Safety, and other committees. Also, performing clerical tasks for the Safety and Security department, Environmental Services department and relief of Switchboard Operator / Receptionist duties for the hospital. Duties include noting recommended servicing dates, reviewing warranties, filing of contracts and contacting vendors for servicing as directed. Maintains the department Materials Safety Data Sheet handbook and recording and updating of OSHA files. Works under the direct supervision of the Manager of Plant Facilities.</div><div></div><div><br>
Schedule: PRN</div><div></div><div><br>
The pay range for this position is $30.60/hr - $43.20/hr Compensation is determined based on years of relevant experience and departmental equity.</div><br>
<ul><li>
Assure accurate documentation and filing for Inspection purposes</li><li>
Maintains all Preventative and Corrective Maintenance requisitions in the ITMS system</li><li>
Maintain Security staff policies and procedures</li><li>
Performs as Clerk of the Works for ongoing projects &ndash; and maintains project management documentation through to completion</li><li>
Coordinates and manages incoming and outgoing communications both verbally and written. Ensures the Director is up to date on all department activities<br>
</li><li>
Performs daily tasks independently and prioritizes work effectively to meet the needs of the department</li><li>
Calling vendors promptly and preparing requisitions accurately, at all times and following up on pending orders. Attaching proper supporting documents to the invoice, 100% of time and forwarding to Supply Chain within two (2) days of receipt. Reporting any discrepancies immediately, at all times.</li></ul><div>
Note: This is not an all inclusive list of this job's responsibilities. The incumbent may be required to perform other related duties and participate in special projects as assigned.</div><div><b><br>
Preferred</b></div><ul><li>
High School Diploma/GED</li><li>
Two (2) years clerical experience preferred. Minimum 45 wpm desirable. Computer experience preferred and switchboard experience helpful. Excellent writing and verbal communication skills.</li></ul></div><p></p>

Plant Facilities Coordinator (PRN)

Cox Automotive

<div>The Executive Assistant II, Office Manager provides advanced administrative and operational support to Assistant Vice President(s) within the Logistics organization. This role is responsible for managing complex calendars, coordinating meetings and travel, and supporting leadership priorities through effective organization, communication, and execution.<br>
<br>
In addition to executive support, the role assists with office management and facilities coordination activities to ensure a smooth and efficient workplace environment. Responsibilities in this area include vendor coordination, supply management, and supporting facility-related processes in partnership with internal teams. The role requires strong judgment, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.<br>
<br>
<b>What You'll Do:
</b><br>
<br>
Office Operations &amp; Facilities Support<br>
<ul><li>
Supports coordination of office operations to ensure a smooth day-to-day workplace experience</li><li>
Assists with vendor coordination, service requests, and facilities-related activities</li><li>
Supports inventory tracking and ordering of office supplies and equipment</li><li>
Coordinates facilities-related requests, including maintenance, repairs, and space updates</li><li>
Assists with onboarding vendor accounts, raising purchase orders, and processing invoices</li><li>
Supports office moves, renovations, and workspace changes in partnership with Facilities</li><li>
Assists with workplace logistics such as access coordination and office readiness</li><li>
May serve as a point of contact for workplace safety programs or emergency response support, as needed</li></ul><br>
Executive Support<br>
<ul><li>
Provides advanced, highly confidential administrative support to AVP-level leaders, including calendar management, prioritization, and conflict resolution</li><li>
Coordinates complex meetings, prepares agendas and materials, and tracks follow-up actions</li><li>
Manages domestic and/or international travel arrangements and related logistics</li><li>
Prepares and edits correspondence, presentations, and reports</li><li>
Serves as a liaison between leadership, internal teams, and external stakeholders</li><li>
Anticipates executive needs and proactively resolves scheduling or administrative challenges</li></ul><br>
Administrative &amp; Project Support<br>
<ul><li>
Coordinates events, leadership meetings, and team activities</li><li>
Tracks deliverables, action items, and administrative project work</li><li>
Processes expense reports and support budget-related administrative tasks</li><li>
Maintains files, records, and documentation in accordance with company standards</li><li>
Provides cross-functional coordination and support across departments</li></ul><br>
<b>
Required Qualifications, Experience &amp; Specialized Knowledge and skills</b><br>
<ul><li>
High School Diploma or GED and 7 years' of relevant experience supporting senior leader or executives required, or any level degree or certification beyond HS diploma/GED and 5 years' experience.</li><li>
Strong organizational and time management skills with attention to detail</li><li>
Ability to manage multiple priorities and work independently with minimal supervision</li><li>
High level of professionalism, discretion, and confidentiality</li><li>
Strong written and verbal communication skills</li><li>
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)</li><li>
Demonstrated ability to anticipate needs and solve problems proactively</li></ul><br>
USD 32.26 - 48.41 per hour<br>
<br>
<b>Compensation:</b><br>
<br>
Hourly pay rate is in the range of $32.26 - $48.41/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.<br>
<br>
<b>Benefits:</b><br>
<br>
Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.<br>
<br>
Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.<br>
<br>
EOE, including disability/vets</div>

Executive Assistant, Office Manager (Central Dispatch)

Passionate Developers

<p>The Assistant Manager Administration is responsible for overseeing day-to-day administrative operations of the factory, ensuring smooth facility management, security, transportation, housekeeping, utility management, vendor coordination, and compliance with company policies. The role supports operational efficiency by maintaining a safe, organized, and productive working environment.</p><p>Key Responsibilities</p><p>Administrative Operations</p><ul><li>Manage all factory administrative activities and ensure smooth daily operations.</li><li>Develop and implement administrative policies, procedures, and controls.</li><li>Monitor administrative budgets and optimize operational costs.</li><li>Maintain records, reports, contracts, and administrative documentation.</li></ul><p>Facility &amp; Infrastructure Management</p><ul><li>Ensure proper maintenance of factory buildings, offices, warehouses, and employee facilities.</li><li>Coordinate repairs, renovations, and preventive maintenance activities.</li><li>Monitor utility consumption including electricity, gas, water, and internet services.</li><li>Ensure uninterrupted availability of factory support services.</li></ul><p>Security Management</p><ul><li>Supervise security staff and security service providers.</li><li>Ensure implementation of access control procedures for employees, visitors, and contractors.</li><li>Monitor CCTV systems and security protocols.</li><li>Investigate security incidents and recommend corrective actions.</li></ul><p>Housekeeping &amp; Workplace Management</p><ul><li>Manage housekeeping teams to maintain cleanliness and hygiene standards.</li><li>Ensure proper waste disposal and environmental compliance.</li><li>Maintain office furniture, fixtures, and factory common areas.</li></ul><p>Transport &amp; Fleet Management</p><ul><li>Manage company vehicles and transportation arrangements.</li><li>Monitor vehicle maintenance schedules, fuel consumption, and documentation.</li><li>Ensure efficient transport support for employees, visitors, and management.</li></ul><p>Vendor &amp; Contractor Management</p><ul><li>Identify, evaluate, and manage administrative service providers.</li><li>Negotiate contracts and service agreements.</li><li>Monitor vendor performance and service quality.</li><li>Process vendor invoices and coordinate payments.</li></ul><p>Compliance &amp; Safety</p><ul><li>Ensure compliance with labor laws, factory regulations, and company policies.</li><li>Support implementation of health, safety, and environmental standards.</li><li>Coordinate emergency preparedness activities and drills.</li><li>Assist in internal and external audits related to administration.</li></ul><p>Employee Support Services</p><ul><li>Manage canteen, accommodation (if applicable), and employee welfare facilities.</li><li>Coordinate events, meetings, and factory visits.</li><li>Address administrative concerns raised by employees and management.</li></ul><p>Reporting &amp; Documentation</p><ul><li>Prepare monthly administration reports and KPI dashboards.</li><li>Maintain records of assets, inventories, utilities, and contracts.</li><li>Track administrative expenses and budget utilization.</li></ul><p>Key Performance Indicators (KPIs)</p><ul><li>Administrative cost control and budget adherence.</li><li>Facility maintenance and uptime.</li><li>Security incident reduction.</li><li>Housekeeping and workplace audit scores.</li><li>Vendor performance and service quality.</li><li>Utility consumption optimization.</li><li>Employee satisfaction with administrative services.</li><li>Compliance audit results.</li></ul><p>Qualification &amp; Experience</p><p>Education</p><ul><li>Bachelor's degree in Business Administration, Management, Public Administration, or related field.</li><li>MBA/BBA preferred.</li></ul><p>Experience</p><ul><li>4&ndash;7 years of experience in Administration, Facilities Management, or Factory Administration.</li><li>Minimum 2 years in a supervisory or leadership role.</li><li>Experience in manufacturing or furniture industry preferred.</li></ul><p>Required SkillsTechnical Skills</p><ul><li>Facility and office administration.</li><li>Vendor and contract management.</li><li>Budgeting and cost control.</li><li>Fleet and transportation management.</li><li>Inventory and asset management.</li><li>MS Office (Excel, Word, PowerPoint).</li></ul><p>Behavioral Competencies</p><ul><li>Leadership and team management.</li><li>Strong communication and interpersonal skills.</li><li>Problem-solving and decision-making ability.</li><li>Organizational and multitasking skills.</li><li>Negotiation and vendor management skills.</li><li>Attention to detail and compliance orientation.</li></ul><p>Working Conditions</p><ul><li>Factory-based role.</li><li>May require extended hours during audits, maintenance shutdowns, or special projects.</li><li>Regular interaction with production, HR, procurement, security, and external vendors.</li></ul><p>Pay: Rs60,000.00 - Rs80,000.00 per month</p><p>Work Location: In person</p>

AM Admin

Lifepoint Health

<div><p><b>Administrative Assistant</b><br>
<b>Facility Name: Southern Ohio Medical Center &ndash; Portsmouth</b></p><p><b>
Shift: Full-time, Day shift</b></p><p></p><p><b><br>
Your experience matters</b></p><p><b>
Southern Ohio Medical Center &ndash; Portsmouth</b> is part of Lifepoint Health, a diversified healthcare delivery network with facilities coast to coast. We are driven by a profound commitment to prioritize your well-being so you can provide exceptional care to others. As an<b> Administrative Assistant </b>joining our team, you're embracing a vital mission dedicated to <i>making communities healthier</i><i> &reg;</i>. Join us on this meaningful journey where your skills, compassion and dedication will make a remarkable difference in the lives of those we serve.</p><p><b>
How you'll contribute</b></p><p>
An <b>Administrative Assistant </b>who excels in this role will:</p><p>
Serve as Administrative Assistant to VP/Chief Nursing Officer and VP/Chief Financial Officer. Provides support for the Nursing Supervisors and Clinical Coordinators. Assumes primary responsibility for all clerical functions of Nursing Administration.</p><p>
Assumes primary responsibility for all record keeping in nursing administration, including processing payroll and managing timekeeping software.</p><ul><li><p>
Acts as a resource for nursing services personnel, including assisting with check requests submissions and verification of expense reports for signature.</p></li></ul><p></p><ul><li><p><br>
Sorts and distributes all mail for hospital. Runs mail through postage machine and maintains all supplies and maintenance requests for postage machine.</p></li></ul><p></p><ul><li><p><br>
Acts as liaison between nursing administration, other departments, employees, medical staff and outside agencies, including managing calendars, facilitating meetings and appointments, making travel arrangements, managing email announcements, and assisting with software.</p></li></ul><p></p><ul><li><p><br>
Responsible for arranging, facilitating and taking and maintaining minutes for various department meetings, including sending notices to Physicians, compiling Agenda items for distribution, and preparing power point presentations.</p></li></ul><p></p><p><b><br>
Why join us</b></p><p>
We believe that investing in our employees is the first step to providing excellent patient care. In addition to your base compensation, this position also offers:</p><ul><li><b>
Comprehensive Benefits</b>: Multiple levels of medical, dental and vision coverage for full-time and part-time employees.</li><li><b>
Financial Protection &amp; PTO</b>: Life, accident, critical illness, hospital indemnity insurance, short- and long-term disability, paid family leave and paid time off.</li><li><b>
Financial &amp; Career Growth</b>: Higher education and certification tuition assistance, loan assistance and 401(k) retirement package and company match.</li><li><b>
Employee Well-being</b>: Mental, physical, and financial wellness programs (free gym memberships, virtual care appointments, mental health services and discount programs).</li><li><b>
Professional Development</b>: Ongoing learning and career advancement opportunities.</li></ul><p><b>
What we're looking for</b></p><ul><li>
High School Graduate or equivalent Required</li><li>
Three years previous clerical experience</li><li>
Requires critical thinking skills, decisive judgment and the ability to work with minimal supervision.</li><li>
Must be able to work in a stressful environment and take appropriate action.</li></ul><p><br>
</p><p><b>EEOC Statement</b></p><p>
&quot;Lifepoint Rehabilitation is an Equal Opportunity Employer. Southern Ohio Medical Center &ndash; Portsmouth is committed to Equal Employment Opportunity for all applicants and employees and complies with all applicable laws prohibiting discrimination and harassment in employment.&quot;</p><p>
Lifepoint Health is a leader in community-based care and driven by a mission of Making Communities Healthier. Our diversified healthcare delivery network spans 29 states and includes 63 community hospital campuses, 32 rehabilitation and behavioral health hospitals, and more than 170 additional sites of care across the healthcare continuum, such as acute rehabilitation units, outpatient centers and post-acute care facilities. We believe that success is achieved through talented people. We want to create places where employees want to work, with opportunities to pursue meaningful and satisfying careers that truly make a difference in communities across the country.</p><br>
<p></p>
We employ and provide care to people from all walks of life. We are committed to promoting healing, providing hope, preserving dignity and producing value with an inclusive workforce in which diversity is leveraged, respected, and reflective of the patients, family members, customers and team members we serve.Lifepoint Health is a leader in community-based care and driven by a mission of Making Communities Healthier. Our diversified healthcare delivery network spans 29 states and includes 63 community hospital campuses, 32 rehabilitation and behavioral health hospitals, and more than 170 additional sites of care across the healthcare continuum, such as acute rehabilitation units, outpatient centers and post-acute care facilities. We believe that success is achieved through talented people. We want to create places where employees want to work, with opportunities to pursue meaningful and satisfying careers that truly make a difference in communities across the country.</div>

Administrative Assistant

Fox Corporation

<div>
 <strong>
  <strong>
   OVERVIEW OF THE COMPANY
  </strong>
 </strong>
 Fox Corporation Under the FOX banner, we produce and distribute content through some of the world&rsquo;s leading and most valued brands, including: FOX News Media, FOX Sports, FOX Entertainment, FOX Television Stations and Tubi Media Group. We empower a diverse range of creators to imagine and develop culturally significant content, while building an organization that thrives on creative ideas, operational expertise and strategic thinking.
 <strong>
  <strong>
   JOB DESCRIPTION
   <br/>
   <br/>
  </strong>
 </strong>
 FOX&rsquo;s Corporate Office is seeking an Administrative Assistant to provide day-to-day support across facilities, vendor management, and departmental projects. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
 <br/>
 <br/>
 <strong>
  a Snapshot Of Your Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide administrative support to multiple executives, including calendar management and travel arrangements
  </li>
  <li>
   Register visitors and vendors into building systems
  </li>
  <li>
   Submit and track facilities work orders; liaise with building management
  </li>
  <li>
   Coordinate guest office and conference room reservations
  </li>
  <li>
   Organize colleague schedules for in-person and Zoom meetings
  </li>
  <li>
   Submit ID badge access requests through the Security ID office
  </li>
  <li>
   Maintain departmental files in Box
  </li>
  <li>
   Liaise with vendors (cleaners, painters, electricians, plumbers) for project updates
  </li>
  <li>
   Assist with new vendor onboarding and submit invoices for payment
  </li>
  <li>
   Finalize monthly Conference Center usage back-billing with Finance
  </li>
  <li>
   Distribute weekly food and beverage outlet menus, process weekly Fitness Center reports
  </li>
  <li>
   Support departmental projects and events
  </li>
  <li>
   Manage Seamless account and process monthly invoices
  </li>
  <li>
   Track ongoing projects, ensuring follow-up on outstanding needs
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What You Will Need
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   2+ years of administrative or office support experience
  </li>
  <li>
   Strong organizational skills and ability to prioritize
  </li>
  <li>
   Excellent written and verbal communication skills
  </li>
  <li>
   Proficiency with Microsoft Office Suite, Box, Zoom, and similar tools
  </li>
  <li>
   Detail-oriented, proactive, and comfortable handling multiple project
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  NICE TO HAVE BUT NOT A DEALBREAKER
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree
  </li>
  <li>
   Experience coordinating with vendors, facilities, or building management
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.
  <br/>
  <br/>
 </em>
 Pursuant to state and local pay disclosure requirements, the pay rate/range for this role, with final offer amount dependent on education, skills, experience, and location is $23.50-31.25 per hour. This role is also eligible for various benefits, including medical/dental/vision, insurance, a 401(k) plan, paid time off, and other benefits in accordance with applicable plan documents. Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement.
</div>


University of North Carolina at Pembroke

<div><div><div>This position is subject to the successful completion of an employment background check. An employment background check includes a criminal background check, employment verification, reference checks, license verification (if applicable) and credit history check (if applicable). In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. New employees are paid only by direct deposit to the financial institution of their choice. Candidates claiming Veterans Preference must attach a copy of their DD-214 as a part of the online application process.<br>
<br>
UNC Pembroke is an Equal Opportunity Employer. The University prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibits discrimination against all individuals based on their age, race, color, genetic information, religion, sex, sexual orientation, gender identity or expression and national origin. UNC Pembroke is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for our openings.</div>
</div><div><div><h2 class="jobSectionHeader"><b>Position Details</b></h2>
<div><div><div>Position Information
</div><p></p><div><div><div><div><b>Division</b></div> <div>Finance and Administration</div>
</div><br>
<div><div><b>Department</b></div> <div>Facilities Operations</div>
</div><br>
<div><div><b>Working Title</b></div> <div>Admin Specialist</div>
</div><br>
<div><div><b>Vacancy Type</b></div> <div>Probationary Permanent Full Time</div>
</div><br>
<div><div><b>Min T/E Requirements</b></div>
<div>High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.</div>
</div><br>
<div><div><b>FTE</b></div> <div>1</div>
</div><br>
<div><div><b>Position Overall Competency Level</b></div> <div>J</div>
</div><br>
<div><div><b>Recruitment Range</b></div> <div>$37,485 - $45,000</div>
</div><br>
<div><div><b>Anticipated Hiring Range</b></div> <div>$45,000</div>
</div><br>
<div><div><b>Position #</b></div> <div>2541</div>
</div><br>
<div><div><b>FLSA Status</b></div> <div>Non-Exempt</div>
</div><br>
<div><div><b>Months per year</b></div> <div>12</div>
</div><br>
<div><div><b>Work Schedule =e.g. 8-500</b></div> <div>8:00 a.m. - 5:00 p.m.</div>
</div><br>
<div><div><b>Work Schedule Type</b></div> <div>Flexible</div>
</div><br>
<div><div><b>Is this a grant funded position? </b></div><div>No</div>
</div><br>
<div><div><b>If yes, please indicate the end date of the grant.(if applicable)</b></div>
<div>N/A</div>
</div><br>
<div><div><b>Primary Purpose of Organization Unit</b></div>
<div>Under the supervision of the Assistant Vice Chancellor for Facilities, Facilities Management comprises of two departments &ndash; Facilities Operations; and Facilities Planning and Construction. The primary mission is delivering required services, financial oversight, and providing a liaison with appropriate Federal, State, and local agencies on matters related to planning, constructing, operating and maintaining the physical campus environment. Facilities Management strives to provide a safe, clean, accessible, and attractive environment which enhances the abilities of academic and administrative departments to provide a personalized education experience.</div>
</div><br>
<div><div><b>Primary Purpose of Position</b></div>
<div>This critical position serves within Facilities Operations and Maintenance Department in an Administrative role. Position works with campus community on various events by assisting with event related needs.</div>
</div><br>
<div><div><b>Job Description</b></div>
<div>This critical position serves within Facilities Operations and Maintenance Department in an Administrative role. This position is the computerized maintenance management system administrator. Serve as the point of contact with system vendor for annual services contract assuring that the system is properly maintained and required upgrades are installed and functional. O &amp; M Event needs coordinator. Work with campus community on various events assisting with requestor needs, operations involvement, etc. Ensures support is provided for the Facilities Work Control Center. Position is back up for departmental requisitions and p card allocations. This position is responsible for special projects involving Facilities Management. This position is the Web Information Coordinator (WIC) for Facilities Operations and Maintenance.<br>
</div>
</div><br>
<div><div><b>Management Preference</b></div>
<div>7 &ndash; 10 years experience</div>
</div><br>
<div><div><b>Lic or Certification required by statute or regulation</b></div>
<div>Valid Drivers License</div>
</div><br>
</div></div></div><div><div>Posting Information
</div><p></p><div><div><div><div><b>Job Opening Date</b></div> <div>06/15/2026</div>
</div><br>
<div><div><b>Job Closing Date</b></div> <div>06/29/2026</div>
</div><br>
<div><div><b>Posting Category</b></div> <div>Administrative Support</div>
</div><br>
<div><div><b>Posting Number</b></div> <div>SPA00744</div>
</div><div></div><div>
</div><br>
<div><div><b>Special Instructions to Applicants</b></div>
<div>This position is subject to the successful completion of an employment background check. An employment background check includes a criminal background check, employment verification, reference checks, license verification (if applicable) and credit history check (if applicable). In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. New employees are paid only by direct deposit to the financial institution of their choice. Candidates claiming Veterans Preference must attach a copy of their DD-214 as a part of the online application process.<br>
<br>
UNC Pembroke is an Equal Opportunity Employer. The University prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibits discrimination against all individuals based on their age, race, color, genetic information, religion, sex, sexual orientation, gender identity or expression and national origin. UNC Pembroke is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for our openings.</div>
</div><br>
</div></div></div></div></div><h2 class="jobSectionHeader"><b>Applicant Documents</b></h2>
<div><b>Required Documents</b></div></div></div><p></p>

Administrative Support Specialist - 2541

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5725 facilities administrative assistant jobs Near Me

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AM Admin

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Administrative Assistant

Administrative Support Specialist - 2541