facilities administrative assistant

HES Facilities Management

<div>SRC Agent<p><br>
The SRC Agent supports HES Facilities Management by greeting clients/visitors, answering phones, supporting the Director of Facilities.</p><p>
The Administrative Assistant will use a computerized work order system to distribute daily, monthly and emergency work orders to employees. This person will also organize and analyze data found in the work order system to support management in overseeing performance metrics for the facility.Essential Functions:This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of the position. Other job-related responsibilities and tasks may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.</p><p></p><p><b><br>
Job Description</b>The Administrative Assistant oversees the administrative functions related to the facilities management department. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following (other duties may be assigned):The primary responsibility of the Administrative Assistant is overseeing the administrative functions of the facilities management department. Essential aspects of this position include:</p><ul><li>
Issue / Track Work Orders</li><li>
Develop forms and related tools required to support the operations team</li><li>
Ability to use Microsoft Office products</li><li>
Track training records of staff</li><li>
Required to follow all HES Facilities, client, and regulatory agency policies.</li></ul><p></p><p><br>
EDUCATION and/or EXPERIENCE:</p><p>
High School Diploma</p><p>
LANGUAGE SKILLS:</p><p>
Ability to read and comprehend instructions, correspondence, and memos, Ability to write effective correspondence. Ability to effectively present information in one-on-one and group situations to customers, clients, and other employees or the organization.</p><p></p><p><br>
REASONING ABILITY:</p><p>
Ability to apply commonsense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.</p><p></p><p><b><br>
Benefits</b></p><ul><li>
Health Care coverage available</li><li>
Paid Vacation</li><li>
Paid Holidays</li></ul><p></p><p><br>
Minimum Qualifications The requirements listed below are representative of the minimal education, experience, knowledge, skills, and/or abilities required for this position. Education: High school diploma required, associate's degree preferred. Certifications: N/A Experience: At least three (3) years&rsquo; experience in working with a work order system.</p><p>
#Service2026</p></div>

SRC Agent

American University of Ras Al Khaimah

<div><div><h5 class="jobSectionHeader"><b>Job Summary:</b></h5>
<p>The Administrative Assistant is responsible for providing comprehensive administrative support to ensure the smooth functioning. This mainly includes managing AURAK ticking system, preparing Reports, correspondence and documents, coordinating with internal and external stakeholders, overseeing office supplies, scheduling meeting, and assisting with various administrative task related to the Office of Facilities Management&rsquo;s operation.</p>
</div><p></p><div><h5 class="jobSectionHeader"><b>Job Description:</b></h5>
<p><b>Administrative Assistant</b></p>
<p><b>American University of Ras Al Khaimah</b></p><br>
<p></p>
<p><b>General information about institution</b></p>
<p>The American University of Ras Al Khaimah (AURAK) is an independent co-education institution of Higher Education that provides an integrated American-style, undergraduate and graduate education. All programs are accredited by the Ministry of Education of the UAE; additionally, it is accredited by the U.S. regional accreditation association, the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC). The American model of higher education ensures not only skills in specific academic fields, but also a general education curriculum that exposes students to new ideas and ways of thinking critically about local and global issues. AURAK is a young and rapidly growing university. AURAK is located in Ras Al Khaimah, one of the Northern Emirates and a rapidly growing region. The beauty of Ras Al Khaimah is reflected in its traditions and diverse landscapes &mdash; its white sandy beaches, the majestic Hajjar Mountains, the expansive desert and its sands dunes, and the many historical sites.</p>
<p>AURAK values diversity, inclusiveness and cultural authenticity where all individuals are treated based on their merits and abilities. AURAK is proud to be an equal opportunities employer and encourages applications from all qualified applicants irrespective of race, color, religion, gender, national origin, disability, or age.</p>
<p><b>Job Purpose &amp; Responsibilities
</b></p><p>The Administrative Assistant is responsible for providing comprehensive administrative support to ensure the smooth functioning. This mainly includes managing AURAK ticking system, preparing Reports, correspondence and documents, coordinating with internal and external stakeholders, overseeing office supplies, scheduling meeting, and assisting with various administrative task related to the Office of Facilities Management&rsquo;s operation.</p>
<p><b>Minimum Qualification and Education</b></p>
<ul><li>Secondary education</li>
</ul>
<p><b>Required Knowledge and Skills</b></p>
<ul><li>Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook) is a must.</li>
<li>Must possess good communication, organizational, interpersonal, and problem-solving skills.</li>
<li>Strong office management skills.</li>
</ul>
<p><b>Work Experience
</b></p><p>Minimum 2-4 years' experience in the Secretarial/ Administration field.</p>
<p><b>Language proficiency required</b></p>
<p>Excellent communication skills in English, both spoken and written, are mandatory.</p>
<p><b>Competencies</b></p>
<ul><li>Service Excellence-</li>
<li>Professional Ethics and Integrity-</li>
<li>Problem-solving-</li>
<li>Time Management-</li>
<li>Teamwork-</li>
</ul>
<p><b>Reporting line</b></p>
<p>Manager of the Office of Facilities Management</p><br>
<br>
</div><b>Please create an account in order to apply for this job.</b></div>

Administrative Assistant - Office of Facilities

Samaritan's Purse

<div><p><b>Get Involved!</b>
</p><p>Samaritans Purse is seeking an <b>Administrative Assistant </b>to join our <b>Facilities</b> department in <b>North Wilkesboro, NC</b>. As an <b>Administrative Assistant, </b>you will serve as administrative support to Facilities Leadership. You will attend to schedules, meeting calendars, record keeping and other organizational needs. Come and use your gifts daily to advance the Gospel!!</p><p>
</p><p><b>A day in the life of an Administrative Assistant:</b></p><p>
</p><p></p><p>At Samaritans Purse, the Gospel really is the center of all we do! We start each day with a time of devotions and spend time praying for each other, our staff and volunteers who serve around the globe.
</p><p></p><p>In the role of <b>Administrative Assistant, </b>you will have the opportunity to:</p><p>
</p><ul><li>Maintain your personal relationship with Jesus Christ and be an effective witness for Him.</li><li>
Support Facilities Leadership with day to day operations.
</li><li>Perform data entry such as preparing documents for presentations and/or trainings, note taking, spreadsheet maintenance, and completion of reports and forms as needed.
</li><li>Respond to general mail and email correspondence as needed; provide feedback and follow up with proper parties. Respond to both internal and external communications.</li><li>
Assist in maintaining material supply inventories for the Ministry; act as key point person for addressing any problems with supply issues. Make purchases locally and keep them recorded.</li><li>
Keep schedules for staff trainings, meetings, and other project needs.</li><li>
Assist with special projects as requested.</li><li>
Create ministry informational signage and other print materials.</li><li>
All other duties as assigned.</li></ul><p>
</p><p>Check out why people love serving with Samaritans Purse: https://bit.ly/2F8Nom5</p><p>
</p><p></p><p><b>Qualifications &amp; Experience:</b></p><p>
</p><ul><li>Associate's degree (A. A.) or equivalent from two-year college or technical school and two (2) to four (4) years related experience and/or training; or equivalent combination of education and experience.</li><li>
Strong attention to detail</li><li>
Excellent communicator</li><li>
Personal effectiveness and integrity</li><li>
Ability to take initiative</li><li>
Collaboration skills</li><li>
Strong computer skills (e.g., Microsoft Word, Excel, PowerPoint, Outlook)</li></ul><p>
</p><p></p><p><b>Job Location: </b>North Wilkesboro, NC</p><p><b>
Type: </b>Full-Time</p><p><b>
Language Requirement: </b>Fluency in English (required)</p><p><b>
Benefits:</b></p><ul><li>
Medical, prescription, dental &amp; vision insurance</li><li>
Flexible Spending Account (FSA)</li><li>
Long-term and Short-term disability insurance</li><li>
Term Life Insurance</li><li>
401 (k) retirement savings plan</li><li>
10 paid holidays</li><li>
12 vacation days</li><li>
10 sick/personal days</li></ul><p>
</p><p></p><p><b><i>Samaritan's Purse Mission Statement:</i></b></p><p>
</p><p></p><p>Samaritan's Purse is a nondenominational evangelical Christian organization providing spiritual and physical aid to hurting people around the world. Since 1970, Samaritan's Purse has helped meet needs of people who are victims of war, poverty, natural disasters, disease, and famine with the purpose of sharing God's love through His Son, Jesus Christ. The organization serves the Church worldwide to promote the Gospel of the Lord Jesus Christ.</p><p>
</p><p></p><p><b><i>Samaritan's Purse Statement of Faith:</i></b></p><p>
</p><p></p><ul><li>We believe the Bible to be the inspired, the only infallible, authoritative Word of God. (1 Thessalonians 2:13; 2 Timothy 3:15-17)</li><li>We believe that there is one God, eternally existent in three persons: Father, Son, and Holy Spirit. (Matthew 28:19; John 10:30; Ephesians 4:4-6)</li><li>We believe in the deity of the Lord Jesus Christ, in His virgin birth, in His sinless life, in His miracles, in His vicarious and atoning death through His shed blood on the cross, in His bodily resurrection, in His ascension to the right hand of the Father, and in His personal return in power and glory. (Matthew 1:23; John 1:1-4 and 1:29; Acts 1:11 and 2:22-24; Romans 8:34; 1 Corinthians 15:3-4; 2 Corinthians 5:21; Philippians 2:5-11; Hebrews 1:1-4 and 4:15)</li><li>We believe that all men everywhere are lost and face the judgment of God, that Jesus Christ is the only way of salvation, and that for the salvation of lost and sinful man, repentance of sin and faith in Jesus Christ results in regeneration by the Holy Spirit. (Luke 24:46-47; John 14:6; Acts 4:12; Romans 3:23; 2 Corinthians 5:10-11; Ephesians 1:7 and 2:8-9; Titus 3:4-7)</li><li>We believe in the present ministry of the Holy Spirit, whose indwelling enables the Christian to live a godly life. (John 3:5-8; Acts 1:8 and 4:31; Romans 8:9; 1 Corinthians 2:14; Galatians 5:16, 17, 18; Ephesians 6:12; Colossians 2:6-10)</li><li>We believe in the resurrection of both the saved and the lost; the saved unto the resurrection of eternal life and the lost unto the resurrection of damnation and eternal punishment. (1 Corinthians 15:51-57; Revelation 20:11-15)</li><li>We believe in the spiritual unity of believers in the Lord Jesus Christ and that all true believers are members of His body, the church. (1 Corinthians 12:12, 27; Ephesians 1:22-23)</li><li>We believe that the ministry of evangelism and discipleship is a responsibility of all followers of Jesus Christ. (Matthew 28:18-20; Acts 1:8; Romans 10:9-15; 1 Peter 3:15)</li><li>We believe Gods plan for human sexuality is to be expressed only within the context of marriage, that God created man and woman as unique biological persons made to complete each other. God instituted monogamous marriage between male and female as the foundation of the family and the basic structure of human society. For this reason, we believe that marriage is exclusively the union of one genetic male and one genetic female. (Genesis 2:24; Matthew 19:5-6; Mark 10:6-9; Romans 1:26-27; 1 Corinthians 6:9)</li><li>We believe that we must dedicate ourselves to prayer, to the service of our Lord, to His authority over our lives, and to the ministry of evangelism. (Matthew 9:35-38; 22:37-39, and 28:18-20; Acts 1:8; Romans 10:9-15 and 12:20-21; Galatians 6:10; Colossians 2:6-10; 1 Peter 3:15)</li><li>We believe that human life is sacred from conception to its natural end; and that we must have concern for the physical and spiritual needs of our fellowmen. (Psalm 139:13; Isaiah 49:1; Jeremiah 1:5; Matthew 22:37-39; Romans 12:20-21; Galatians 6:10)</li></ul></div><p></p>

Administrative Assistant, Facilities

Aamal Services

<p><b>Job Description: Facilities Management Secretary</b></p><p><b>Company:</b> Maintenance and Management Solutions<br/><b>Location:</b> Doha, West Bay<br/><b>Job Type:</b> Permanent<br/><b>Reports to:</b> General Manager</p><p><b>Company Overview</b></p><p>MMS is a 100% Qatari-owned leading Facilities Management Company, providing services to more than 30 locations in the country for the last 18 years. MMS is also the industry leader in property and corporate facilities management services and was honored with The Best Facilities Management Company in Qatar Award in previous years. Integrated Facilities Management is our core specialist service and our facilities management solutions are based on a successful blend of best practice, reliable understanding of in-demand technology, and local operational knowledge. We provide the complete facilities management service for a large and diverse client base that includes the following sectors: commercial, residential, retail, education, leisure, banking, infrastructure, and government. MMS has the certification of ISO 9001 for its Quality Management System, ISO 45001 for Occupational Health &amp; Safety Management System and ISO 14001 for the Environmental Management. Our Mission To be the highest quality Facility Management service provided in Qatar. Our Vision To be a renowned leader, and a leading name in Facility Management Services in the region and beyond and ensuring our clients&rsquo; needs are met with high efficiency. Our Values &bull; We always put people first. &bull; We are service-oriented. &bull; We will always lead with quality.</p><p><b>Position Summary</b></p><p>We are seeking a highly organized and proactive Facilities Management Secretary to provide essential administrative and clerical support to our Facilities Management department. The ideal candidate will be the central hub for all facility-related communications, ensuring the smooth day-to-day operation of our office and building systems. You will play a critical role in maintaining vendor relationships, managing work orders, and supporting the safety and efficiency of our physical work environment.</p><p><b>Key Responsibilities</b></p><p><b>Administrative Support:</b></p><ul><li>Provide high-level administrative support to the Facilities Manager and department staff.</li><li>Manage the department's calendar, schedule meetings, and coordinate appointments.</li><li>Prepare, edit, and format correspondence, reports, presentations, and memos.</li><li>Maintain an organized filing system, both electronic and physical, for facility records, including warranties, service contracts, and compliance documents.</li><li>Answer, screen, and direct incoming phone calls and emails for the facilities department.</li></ul><p><b>Vendor and Inventory Management:</b></p><ul><li>Act as a liaison between the company and external vendors, contractors, and service providers.</li><li>Assist in obtaining quotes, processing purchase orders, and coordinating vendor site visits.</li><li>Help maintain an inventory of office and facility supplies, janitorial items, and critical spare parts.</li><li>Process and code invoices for the facilities department, ensuring accuracy and timely payment.</li></ul><p><b>Communication and Reporting:</b></p><ul><li>Distribute facility-related communications to the entire staff (e.g., notifications about maintenance, construction, or office events).</li><li>Assist in preparing regular reports on facility activities, budgets, and key performance indicators (KPIs).</li></ul><p><b>Qualifications and Skills</b></p><p><b>Required:</b></p><ul><li>Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>Proven experience (2+ years) in an administrative or secretary role, preferably within facilities management, construction, property management, or a related field.</li><li>Exceptional organizational and time-management skills with the ability to prioritize multiple tasks.</li><li>Strong verbal and written communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Professional and courteous demeanor with excellent customer service skills.</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: QAR1.00 per month</p><p>Work Location: In person</p>

Secretary/Receptionist

Hollywood Casino

<div>WE LOVE OUR WORK.:<div></div><div><b><br>
ESSENTIAL DUTIES AND RESPONSIBILITIES</b></div><ul><li>
The following and other duties may be assigned as necessary:</li><li>
Works closely with the Director of Facilities and Facilities Management in maintaining schedules, meetings, follow-up details, and other related duties as assigned</li><li>
Coordinate and oversee new hire process and scheduling candidate interviews with Facilities Management</li><li>
Coordinate Facilities-specific orientation sessions and arrange on-the-job training schedules for new hires</li><li>
Work with Facilities Management in scheduling staff to assure proper coverage of all days and shifts</li><li>
Monitor, document and report: Facilities Management and Team Member PTO/FTO leave requests, attendance, FMLA requests and leaves of absence</li><li>
Oversee Facilities inventory management system to include but not limited to: establishing inventory levels, organizing inventory storage, ordering needed inventory</li><li>
Work as a resource to Facilities Engineers in ordering materials and supplies outside of normal inventory</li><li>
Work with purchasing in procuring pricing for materials and supplies outside of normal vendors</li><li>
Request quotes for supplies and materials from vendors, creating requestions based on those quotes</li><li>
Oversight of and entering Facilities work orders, working with Facilities Management to maintain an efficient work order process, using the work order system to provide regular (monthly) and on-demand reports to provide data analysis of Facilities efficiencies</li><li>
Perform required &ldquo;My Field Audit&rdquo; monthly inspections</li><li>
Manage facilities related tasks in &ldquo;My Field Audits&rdquo;, transferring deficiencies into the department work order system and closing out completed tasks</li><li>
Coordinate site visits and inspections by Facilities Vendors, escorting or arranging for an escort for these vendors during their visits as needed</li><li>
Arrange escorts for facilities technicians needing to make entry to restricted areas</li><li>
Record and submit monthly and quarterly meter readings (ie; arcade electric, water)</li><li>
Attend monthly safety committee meetings, address safety concerns, create work orders to correct safety issues</li><li>
Attend all departmental and company training programs or meetings as directed</li><li>
Adhere to all company policies and procedures</li><li>
Adhere to all gaming laws and regulations</li><li>
Perform job duties in a safe and responsible manner including keeping areas clean and free of safety hazards, debris and litter</li><li>
Assist Facilities engineers as needed</li><li>
Other duties as assigned</li></ul>
BRING US YOUR BEST.:<div></div><div><b><br>
QUALIFICATION REQUIREMENTS</b></div><ul><li>
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be at least 21 years of age.</li><li>
Experience with Microsoft Office Suite (preferred)</li><li>
Ability to understand and become proficient with purchasing software (Coupa)</li><li>
Ability to understand and become proficient with computerized maintenance management systems (CMMS)</li><li>
Ability to understand and become proficient with basic operation of building automation software (BAS)</li><li>
Ability to effectively speak and communicate with individuals and groups of people</li><li>
Ability to accurately calculate figures and amounts and perform mathematical functions applicable to business needs.</li></ul>
STARTING SALARY: $22 per hour</div>

Facilities Coordinator (FT)

Howard University

<div><div>The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff &ldquo;for fit&rdquo; makes significant contributions to Howard University&rsquo;s overall mission.</div><div></div><div>
At Howard University, we prioritize well-being and professional growth.</div><div></div><div>
Here is what we offer:</div><ul><li><i>
Health &amp; Wellness:</i> Comprehensive medical, dental, and vision insurance, plus mental health support</li><li><i>
Work-Life Balance:</i> PTO, paid holidays, flexible work arrangements</li><li><i>
Financial Wellness:</i> Competitive salary, 403(b) with company match</li><li><i>
Professional Development:</i> Ongoing training, tuition reimbursement, and career advancement paths</li><li><i>
Additional Perks:</i> Wellness programs, commuter benefits, and a vibrant company culture</li></ul><div></div><div><br>
Join Howard University and thrive with us!</div><div><div>
https://hr.howard.edu/benefits-wellness</div></div><div></div><div>
JOB PURPOSE:</div><div>
The Administrative Assistant provides centralized administrative and operational support to the Executive Directors overseeing Physical Facilities Management (PFM), Auxiliary Enterprises, and Student Housing &amp; Commercial Portfolio Management within Enterprise Services &amp; Operations at Howard University. The position ensures efficient coordination of executive office operations by managing scheduling, communications, documentation, and administrative workflows across multiple operational units.</div><div>
The role supports leadership effectiveness by organizing meetings, preparing reports and correspondence, tracking operational tasks, and facilitating communication between internal departments, vendors, and external partners. By maintaining organized processes and ensuring timely follow-up on priorities, the Administrative Assistant enables executive leadership to focus on strategic initiatives, operational oversight, and service delivery across the University&rsquo;s facilities, housing, and auxiliary enterprise operations.</div><div></div><div>
SUPERVISORY AUTHORITY:</div><div>
This position does not have direct supervisory responsibility. The Administrative Assistant may provide administrative coordination and guidance to student workers, temporary staff, or interns supporting Enterprise Services &amp; Operations. The role also coordinates administrative activities across Physical Facilities Management (PFM), Auxiliary Enterprises, and Student Housing &amp; Commercial Portfolio Management to ensure alignment with executive priorities and operational objectives.</div><div></div><div>
NATURE AND SCOPE:</div><div>
The Administrative Assistant provides executive-level administrative coordination within Enterprise Services &amp; Operations, supporting leadership across Physical Facilities Management (PFM), Auxiliary Enterprises, and Student Housing &amp; Commercial Portfolio Management. The role supports day-to-day office operations by coordinating schedules, meetings, communications, and administrative processes across these units.</div><div>
This position operates in a fast-paced environment requiring strong organization, attention to detail, and the ability to manage multiple priorities. The Administrative Assistant regularly interacts with university leadership, operational teams, and external partners while maintaining professionalism and discretion when handling confidential information.</div><div></div><div>
PRINCIPAL ACCOUNTABILITIES:</div><ul><li>
Provide administrative support to the Executive Directors of Physical Facilities Management (PFM), Auxiliary Enterprises, and Student Housing &amp; Commercial Portfolio Management.</li><li>
Coordinate calendars, schedule meetings, and organize logistics for leadership meetings, operational briefings, and vendor engagements.</li><li>
Prepare and distribute meeting agendas, reports, presentations, and follow-up documentation.</li><li>
Draft and edit correspondence, memoranda, and administrative communications.</li><li>
Track administrative and operational tasks to ensure timely follow-up and completion.</li><li>
Support processing of purchase orders, invoices, and other financial or procurement documentation.</li><li>
Maintain organized records, files, and documentation related to operational activities and vendor contracts.</li><li>
Coordinate travel arrangements, conference logistics, and event support for executive leadership.</li><li>
Serve as an administrative liaison between Enterprise Services &amp; Operations and internal departments, vendors, and external partners.</li><li>
Perform other administrative duties as assigned to support the operational effectiveness of Enterprise Services &amp; Operations.</li><li>
Performs other job-related duties as assigned</li></ul><div></div><div>
CORE COMPETENCIES:</div><ul><li>
Knowledge of supervisory practices and principles</li><li>
Skilled in planning, analyzing, and coordinating activities, and establishing priorities</li><li>
Keen and effective communication skills with a diverse population. Must be detailed oriented and organized.</li><li>
Perform difficult and responsible administrative work using independent judgment</li><li>
Devise and adopt office procedures to change organizational needs</li><li>
Prepare clear and comprehensive reports</li><li>
Maintain complex and confidential records</li><li>
Analyze situations accurately and take effective action</li><li>
Compose correspondence independently</li><li>
Research and assemble a variety of data for reports</li><li>
Type at a rate of 60 words per minute from clear copy</li><li>
Take dictation at a rate of 100 words per minute and transcribe it accurately</li><li>
Communicate effectively and maintain cooperative relationships with others</li><li>
Knowledge of administrative principles and practices</li><li>
Works effectively with people from a variety of culturally diverse backgrounds</li><li>
Exercises discretion and ensures a high level of confidentiality</li><li>
Establishes and maintains effective and harmonious work relations with faculty, staff, students, and the general public</li></ul><div></div><div>
MINIMUM REQUIREMENTS:</div><div>
Bachelor&rsquo;s Degree in Business Administration or related field with 2-5 years of related experience. 10 years of related work experience may be substituted instead of educational qualifications.</div><div></div><div>
Compliance Salary Range Disclosure</div><div></div><div>
Expected Salary Range: $75,000 - $85,000</div></div>

Administrative Assist III

Atrium

<div>
 <strong>
  Client Overview
  <br/>
  <br/>
 </strong>
 Our client is a global real estate investment, development, and operating firm headquartered in New York City. The company develops, owns, and manages premier office, residential, and mixed-use properties in major cities worldwide, known for high-quality design, operations, and workplace environments. Our client is seeking a polished and highly detail-oriented
 <strong>
  Office Services Administrative Assistant
 </strong>
 to support the Director of Office Services at the firm's headquarters.
 <br/>
 <br/>
 <strong>
  Salary/Hourly Rate
  <br/>
  <br/>
 </strong>
 $30/hr - $32/hr
 <br/>
 <br/>
 <strong>
  Position Overview
  <br/>
  <br/>
 </strong>
 This Office Services Administrative Assistant role is central to workplace operations, maintaining an office environment that reflects the company's reputation for excellence. The position combines administrative support with facilities coordination, making it ideal for someone who thrives in fast-paced settings, enjoys organizing complex workflows, and takes pride in maintaining an exceptional office environment. The role provides strong exposure to employees and leadership across the firm, offering a great networking opportunity for internal mobility.
 <br/>
 <br/>
 <strong>
  Responsibilities Of The Office Services Administrative Assistant
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Perform regular office walkthroughs to ensure a clean, organized, and well-maintained environment.
  </li>
  <li>
   Identify and report maintenance or repair needs, coordinating service requests through internal channels as needed.
  </li>
  <li>
   Liaise with vendors, building management, and service providers to ensure the timely completion of facilities tasks.
  </li>
  <li>
   Maintain conference rooms, common areas, and shared spaces in a presentation-ready state.
  </li>
  <li>
   Provide comprehensive administrative support to the Director of Office Services, including scheduling and documentation.
  </li>
  <li>
   Track and manage maintenance requests, vendor work orders, and ongoing facilities projects.
  </li>
  <li>
   Assist with operational meetings and document office walkthrough findings.
  </li>
  <li>
   Coordinate workplace logistics such as conference room setups, deliveries, and daily operational needs.
  </li>
  <li>
   Foster a professional and approachable office presence, communicating effectively with employees and executives.
  </li>
  <li>
   Uphold professional standards in attire and conduct consistent with company culture.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Experience/Skills for the Office Services Administrative Assistant:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   2 - 4 years of experience in administrative support, office operations, or facilities coordination.
  </li>
  <li>
   Strong attention to detail with proactive problem identification.
  </li>
  <li>
   Excellent organizational skills and ability to manage multiple priorities simultaneously.
  </li>
  <li>
   Comfortable engaging with senior executives and external vendors.
  </li>
  <li>
   Professional demeanor with strong interpersonal and communication skills.
  </li>
  <li>
   Ability to bring structure and efficiency to dynamic operational environments.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Education Requirements:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree is required.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
   <br/>
   <br/>
  </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 <br/>
 <br/>
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 <br/>
 <br/>
 EOE/M/F/D/V/SO
 <br/>
 <br/>
 Position ID: 389201
</div>


Office Services Administrative Assistant - 389201

Search 10000+ Facilities administrative assistant jobs near you this March. New roles added regularly across leading industries. Apply today.