facilities administrator

McDonald's Saudi Arabia Central, Eastern, & Northern Regions

<div>
 
 
 About the Company
 
 
 
 McDonald&rsquo;s Saudi Arabia is owned and operated by Riyadh International Catering Corporation (RICC), the exclusive franchisee serving the central, eastern, and northern regions of the Kingdom. As a key contributor to the national economy, RICC proudly supports local suppliers and invests in developing Saudi talent through continuous training and career growth opportunities.
 
 
 Since its establishment in 1993, McDonald&rsquo;s Saudi Arabia has demonstrated an unwavering commitment to delivering safe, high‑quality products and exceptional service. The company upholds world‑class food safety systems, operational excellence, and a work environment that promotes development, innovation, and customer satisfaction.
 
 
 
 
 
 
 Job Purpose
 
 
 
 The
 
 Consultant &ndash; Logistics
 
 is responsible for overseeing and managing all facility and asset operations for the Head Office and the Hamburger University &ldquo;Training &amp; Recruitment Center.&rdquo; This includes preventive and corrective maintenance, utility management, contractor oversight, workspace allocation, and ensuring full compliance with safety and operational standards. The role ensures seamless day‑to‑day facility operations, cost optimization, and accurate reporting to support business continuity and employee experience.
 
 
 The Consultant works closely with internal departments, external vendors, and service providers to maintain facility efficiency, uphold contractual agreements, and ensure a clean, safe, and well‑managed working environment.
 
 
 
 
 
 
 Job Responsibilities
 
 
 <ul>
 <li>
 Oversee preventive and corrective maintenance activities for all Head Office and Hamburger University building facilities, ensuring timely execution, issue resolution, and compliance with safety and regulatory requirements.
 </li>
 <li>
 Conduct routine inspections of building systems, equipment, and work areas to identify risks, operational gaps, and improvement opportunities, maintaining updated documentation and maintenance records.
 </li>
 <li>
 Manage and supervise office crew teams, ensuring cleaning schedules, hygiene standards, and workplace organization are consistently met across all facilities.
 </li>
 <li>
 Monitor water and electricity consumption, address service interruptions, coordinate with utility providers, and identify cost‑saving opportunities to optimize resource usage.
 </li>
 <li>
 Lead and manage facility‑related contractors and vendors, ensuring adherence to SLAs, high‑quality service delivery, contract compliance, and proper verification of completed work.
 </li>
 <li>
 Oversee workspace allocation, office moves, and workstation planning, ensuring efficient space utilization and coordination of office changes.
 </li>
 <li>
 Maintain adequate stock of office supplies and facility materials, managing inventory levels within approved budgets and ensuring timely replenishment.
 </li>
 <li>
 Utilize and monitor the Building Management System (BMS) to support effective facility oversight, troubleshooting, and operational efficiency.
 </li>
 <li>
 Prepare and submit weekly facility reports covering maintenance, utilities, asset status, contractor performance, and cleaning operations for management review.
 </li>
 <li>
 Collaborate closely with the Logistics Manager, Administration Department, and cross‑functional teams to support facility operations, escalate critical issues, and ensure smooth execution of facility‑related tasks.
 </li>
 </ul>
 
 
 
 
 
 Job Requirements
 
 
 
 
 Education &amp; Certifications
 
 
 <ul>
 <li>
 Diploma in Engineering, Business Administration, or a related field (mandatory).
 </li>
 <li>
 Bachelor&rsquo;s degree in Engineering, Business Administration, or related field is preferred.
 </li>
 </ul>
 
 
 Experience
 
 
 <ul>
 <li>
 3&ndash;5 years of experience in facility operations, logistics coordination, or building management&mdash;preferably with exposure to Building Management Systems (BMS).
 </li>
 <li>
 Experience managing contractors, utilities, or facility‑related operations is strongly preferred.
 </li>
 </ul>
 
 
 Technical Skills
 
 
 <ul>
 <li>
 Strong knowledge of facility management practices and asset management.
 </li>
 <li>
 Working knowledge of Building Management Systems (BMS).
 </li>
 <li>
 Proficiency in MS Office and documentation.
 </li>
 <li>
 Strong vendor and contractor management capabilities.
 </li>
 <li>
 Understanding of cost control, safety regulations, and facility compliance standards.
 </li>
 </ul>
 
 
 Core Competencies
 
 
 <ul>
 <li>
 Strong organizational and planning skills.
 </li>
 <li>
 Excellent communication and reporting abilities.
 </li>
 <li>
 Problem‑solving mindset with high attention to detail.
 </li>
 <li>
 Ability to manage time, prioritize tasks, and handle multiple responsibilities.
 </li>
 <li>
 Ability to supervise teams and maintain a high standard of workplace quality.
 </li>
 </ul>
</div>

Assistant Facilities Administrator

Binzagr For Industry and Maintenance

<div>
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 
 Facility Operations:
 
 Manage daily operations, ensuring optimal functionality, safety, and cleanliness of all facilities.
 </li>
 <li>
 
 Maintenance Management:
 
 Develop and implement preventive maintenance programs; oversee repairs and maintenance activities performed by internal staff and external contractors.
 </li>
 <li>
 
 Budget Management:
 
 Prepare and manage the facility budget, monitor expenses, and ensure cost-effective operations.
 </li>
 <li>
 
 Compliance:
 
 Ensure all facilities comply with local, state, and federal regulations, including health and safety standards.
 </li>
 <li>
 
 Vendor Management:
 
 Identify and manage relationships with service providers, contractors, and vendors; negotiate contracts and ensure quality service delivery.
 </li>
 <li>
 
 Space Planning:
 
 Assist in planning and organizing space utilization, ensuring optimal layout and functionality.
 </li>
 <li>
 
 Sustainability Initiatives:
 
 Implement and promote sustainable practices and energy-saving measures within the facilities.
 </li>
 <li>
 
 Team Leadership:
 
 Supervise and train facility staff, ensuring high performance and professional development.
 </li>
 <li>
 
 Emergency Preparedness:
 
 Develop and maintain emergency response plans, ensuring staff are trained and prepared for emergencies.
 </li>
 </ul>
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Facility Management, Project Management, Engineering, or a related field.
 </li>
 <li>
 Minimum of 2-5 years of experience in facility management or a related field.
 </li>
 <li>
 Strong knowledge of facility management practices and building systems.
 </li>
 <li>
 Proven experience in budget management and financial reporting.
 </li>
 <li>
 Excellent communication, leadership, and interpersonal skills.
 </li>
 <li>
 Ability to manage multiple projects and priorities in a fast-paced environment.
 </li>
 <li>
 Proficient in facility management software and MS Office Suite.
 </li>
 </ul>
 
 
</div>

Facility Manager

University of Tennessee Health Science Center

<div>The Campus Planner provides oversight for monitoring Comprehensive Master Plan Implementation and revision, including processing plan amendments and preparing evaluation and appraisal reports. This role participates in the direction, development and coordination of the entire physical planning and implementation programs for land use, buildings, housing, recreation, transit, circulation, parking, urban design, conservation, capital improvement, inter-governmental coordination for the entire University. This individual will support university campus planning functions that guide the physical development of the Main Campus, UTIA, UTSI and all outlying university properties and will assist the university to identify and pursue grant funding opportunities.</div>
 <div><ul><li>Conducts planning studies to determine the near and long-term feasibility of proposed projects on the Main Campus and all university properties related to master planning, capital project planning, land use, space utilization, infrastructure development, transportation/circulation, landscape design, natural resource preservation, historic preservation, and other areas
</li><li>Verifies that proposed development or improvement projects comply with university standards as established in the Campus Master Plan, Landscape Master Plan, Image &amp; Character of UTK, and all other appropriate university guidelines, policies and standards, and advises on such; develops and disseminates new planning guidelines, policies and standards, as appropriate
</li><li>Assists in the development and update of short, mid, and long-range facilities planning efforts, especially the Campus Master Plan and Planning Department Initiatives.
</li><li>Manages the use of outside consultants and planners in major planning efforts with activities that include preparing requests for proposals, overseeing the consultant selection process and administering contracts
</li><li>Develops and maintains agreements pertaining to the use of university land or interior spaces by the campus community.
</li><li>Collects data and develops metrics data for the analysis of physical planning efforts involving land use, space utilization, campus landscape, student housing, campus transportation, sustainability and other areas; monitors and reports on such analysis regularly.
</li><li>Collects, analyzes and disseminates planning data, especially through mapping efforts across multiple media.
</li><li>Represents the Office of the University Architect in outreach efforts to both the on- and off-campus community by serving on, or leading, university committees and by representing the University in relations with the local government, press, and residents.
</li><li>Advances university planning efforts by analyzing existing processes, and recommending and implement improvements, especially through the use of information technology</li></ul></div>
 <div>Required Qualifications
<ul><li>Education: Bachelor&rsquo;s degree in Architecture, Urban Planning, Engineering, Building Construction, or Interior Design
</li><li>Experience: Five (5) years of relevant experience with a focus in designing, planning, analyzing, and managing complex projects.
</li><li>Knowledge, Skills, Abilities: Must have a working knowledge of grant opportunities applicable to the public sector and experience preparing successful grant applications.
</li><li>Other Conditions: Valid Driver&rsquo;s license
</li></ul>Work Location
<ul><li>University of Tennessee &ndash; Knoxville, TN Campus
</li><li>This is an on-site position
</li></ul>Compensation and Benefits
<ul><li>UT market range: MR11
</li><li>Anticipated hiring range: $75,000-$85,000</li> 
<li>
</li></ul>About The College/Department/Division
UT Facilities Services is responsible for the care and keeping of more than 300 facilities and utilities systems in and around Knoxville. As the University of Tennessee Knoxville&rsquo;s largest non-academic department, team members are responsible for facilities maintenance and repair, custodial needs, landscaping and lawncare, utility work, in-house and capital construction projects, facilities planning and design, environmental initiatives, pest control, campus event services, and facilities administration functions for both the flagship campus and the agricultural institute. The Facilities Services staff provides around-the-clock coverage to ensure students, staff, faculty, and fans have a consistent and positive experience every time they step foot on Rocky Top.</div>

Campus Planner - Facilities Services - UTK

CBRE GWS KSA

Job Overview CBRE GWS KSA is seeking a diligent and proactive Facilities Coordinator to join our dedicated team. This is a full-time position based in Riyadh, Saudi Arabia. As a key member of the CBRE Global Workplace Solutions team, you will be responsible for supporting the day-to-day management of our client facilities. The successful candidate will be the first point of contact for service requests, ensuring the smooth and efficient operation of the site, maintaining a safe environment, and delivering an exceptional standard of service to all stakeholders. Responsibilities * Act as the primary point of contact for all facility-related enquiries and issues, managing the helpdesk system effectively. * Coordinate and oversee both planned and reactive maintenance tasks, liaising with suppliers, contractors, and engineers to ensure timely completion. * Conduct regular inspections of the premises to ensure compliance with health, safety, and environmental regulations. * Assist the Facilities Manager with budget tracking, processing invoices, and managing purchase orders. * Maintain accurate and up-to-date records, including compliance documentation, service reports, and asset registers. * Support the coordination of office moves, refurbishments, and other small-scale projects. * Manage inventory of office supplies, furniture, and equipment, placing orders as required. * Provide administrative support to the facilities management team, including preparing reports and correspondence. Qualifications * Proven experience in a facilities coordination, office management, or a similar administrative role. * Excellent organisational and time-management skills, with a proven ability to manage multiple priorities. * Strong interpersonal and communication skills, capable of liaising confidently with clients, colleagues, and external contractors. * A proactive approach to problem-solving and a keen eye for detail. * Proficiency in the Microsoft Office Suite (Word, Excel, Outlook) is essential. * A solid understanding of health and safety principles; a relevant qualification (e.g., IOSH) would be advantageous. * Experience using a Computer-Aided Facility Management (CAFM) system is highly desirable. * The ability to work effectively both independently and as part of a collaborative team.

Facilities Coordinator

Reliance Facilities Management

Job Description &middot; The Facilities Coordinator will provide administrative support to the Facilities Manager and the organization, manage office functions including: Work Order coordination, Security badge and access assignments, database management, daily office operations, coordination of budgeting/accounting systems, maintaining office records, and providing general support services for the divisional staff.&middot; The Facilities Coordinator, under the supervision of the Facilities Manager, will manage all outside contractors in support of the Facilities Department, including maintaining records and contracts, coordinating project activities, and providing scheduling supportEssential Job Functions:&middot; Assist the operation manager on the day-to-day operations.&middot; Documented violation to inform HR for all facility issues related to employees&middot; CAFM implementation and regular coordination with the FM software vendor on teething problems in the implementation&middot; Generation of reports related to overdue jobs which could be due to materials procurement, manpower&middot; Preparation of MMR&rsquo;s for FM AMC sites&middot; Calling up vendors for getting quotes/specifications related to specific ADHOC jobs&middot; Preparation/review of quotes/contracts/agreements&middot; Quotation approval follow ups with client and updates in the Quotation tracker&middot; Getting service reports/overtime details from site supervisors/technicians for the preparation of Weekly reports.&middot; Maintain strong working relationships with our vendors&middot; Review purchasing agreements with vendors and maintain open lines of communications with those vendors&middot; Follows HSE (Health, Safety and Environmental) procedure implemented by company rules and procedures&middot; Contract related communication with vendors.&middot; Cash Advance will be prepared by self for any ADHOC works whenever required with line approval from Management.&middot; WCR&rsquo;s prepared and shared for invoicing purpose and recorded in the Tracker.&middot; Documenting processes and keeping maintenance records.&middot; Monitoring maintenance budget spending.&middot; Set up, maintain, and organize department's central files, information, filing, and messages.&middot; Drivers log in and time sheet everyday for all vehiclesJob Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthExperience:<ul><li>FM Coordinator : 3 years (Preferred)</li></ul>Work Location: In person

FM Coordinator

University of Wollongong in Dubai

<div>About the University 
Established in 1951 and ranked in the top 1% of universities worldwide*, Australia's University of Wollongong is a global brand with international campuses in Dubai, Hong Kong and Malaysia.
University of Wollongong in Dubai (UOWD) offers over 40 internationally recognised bachelor's and master's degrees spanning 10 in-demand industry sectors. Our programs are accredited by CAA and KHDA in UAE, but also by AQF in Australia. All business programs of the University of Wollongong are accredited by The Association to Advance Collegiate Schools of Business (AACSB). In addition, individual programs in the School of Business are accredited by professional bodies including CFA, ACCA, CIPD, CIM, CILT.
The first internationally accredited Australian university in the UAE, we are the education gateway of choice for over 3,500 students, representing 100+ nationalities. Our global community of 152,000 alumni are pursuing career goals with respected blue-chip companies and industry giants such as 3M, ADCB, Adidas, Amazon, Deloitte, Emirates, FedEx, GE, IBM, Microsoft and Pepsico. Additionally, research reveals that 83%** of fresh graduates are employed within six months of graduation.
Life at UOWD is rooted in the continued pursuit of excellence through teaching, research and industry engagement, with the student experience at its heart. Our 200,000-square-foot campus at Dubai Knowledge Park features access to cutting-edge technologies and a mix of traditional and innovative learning spaces, all housed in a vibrant modern setting that promises to deliver an enriched learning experience for our students. Located strategically near the Palm and the Burj Khalifa, the University benefits from the huge investment and innovation opportunities the city is known for globally.<ul><li>QS World University Rankings 2024</li></ul>
**Data from the Graduate Destination Survey 2017 to 2021
Role Summary 
UOWD is seeking a detail‑oriented and highly organised Facilities Admin Assistant to provide essential administrative and systems support to the Facilities Department. This role underpins service delivery, compliance, and asset management by ensuring accurate record‑keeping, effective service request coordination, and audit‑ready documentation.
This position is ideal for candidates with strong administrative discipline, experience using ticketing systems, and exposure to facilities, operations, or compliance environments.<h4 class="jobSectionHeader">
Key Accountabilities</h4><ul><li>
Administer and manage facilities service requests through a ticketing system (ServiceNow or similar), ensuring accurate logging, tracking, and SLA follow‑up</li><li>
Maintain EHS documentation, registers, and records to support audits and compliance requirements</li><li>
Support asset management systems, ensuring records are accurate and up to date</li><li>
Coordinate administrative activities with internal stakeholders (Facilities, P&amp;C, Procurement, Student Services) and external vendors or authorities</li><li>
Prepare meeting documentation, track actions, and support inspections and training activities</li><li>
Maintain vendor files, contracts, and facilities‑related documentation in line with UOWD policies</li><li>
Provide timely responses to facilities‑related queries from staff and follow up outstanding actions</li></ul>
Qualifications and Experience 
Education:<ul><li>
 Diploma or bachelor's degree in business administration, Facilities, or related field preferred</li></ul>
Candidates must demonstrate:<ul><li>
2-4 years' experience in an administrative or operations support role, preferably within facilities, operations, or compliance environments</li><li>
Experience using ticketing or service management systems (ServiceNow highly desirable)</li><li>
Strong document control and record‑keeping skills</li><li>
High attention to detail with the ability to manage multiple service requests and priorities</li><li>
Confident stakeholder communication and customer service skills</li><li>
Proficiency in MS Office and digital systems</li></ul>
Desirable Experience:<ul><li>
Exposure to EHS / HSE documentation or audit processes</li><li>
Experience supporting asset registers or facilities systems</li><li>
Experience in a campus‑based, institutional, or regulated environment</li></ul>
Core Competencies<ul><li> 
Organised and methodical approach to work</li><li>
Strong service orientation and responsiveness</li><li>
Reliable follow‑through and task ownership</li><li>
Adaptable to systems, process changes, and operational demands</li><li>
Professional judgment when handling sensitive or compliance‑related information</li></ul></div>

Facilities Administrative Assistant

CBRE Excellerate

<div>
 
 Who We Are
 
 
 
 We are the market leader in commercial real estate services and investments and provide an integrated suite of high-quality real estate services to our clients across Africa and the Middle East, including facilities management, advisory &amp; transaction services, project management.
 
 
 We support predominantly corporate clients who buy services on a contracted basis all across the Middle East and Africa - even globally, depending on their portfolio.
 
 
 
 Why choose us
 
 
 
 Imagine more than just the future of work; with CBRE Excellerate, you can create it. As part of our global powerhouse, you'll find a culture that fosters an entrepreneurial mindset, where your best work is not just encouraged but celebrated. Collaborate with talented individuals, harness the support of unparalleled resources, and enjoy the journey as you grow both personally and professionally.
 
 
 
 Job Purpose
 
 
 
 The Facility Coordinator is responsible for coordinating daily facility operations and ensuring smooth service delivery across the site. The role supports compliance with Health, Safety, and Environmental (HSE) standards while maintaining a safe and efficient working environment.
 
 
 
 What You Will Be Doing
 
 
 
 
 Facility Coordination (Primary Focus)
 
 
 
 <ul>
 <li>
 Coordinate day-to-day facility operations including maintenance, cleaning and soft services with the Facility manager.
 </li>
 <li>
 Act as the main point of contact for client requests and service-related issues.
 </li>
 <li>
 Follow up with service providers to ensure timely and quality service delivery.
 </li>
 <li>
 Track work orders and ensure closure within agreed timelines.
 </li>
 <li>
 Conduct routine site walkthroughs to maintain service standards.
 </li>
 <li>
 Support scheduling of preventive and corrective maintenance activities.
 
 
 </li>
 </ul>
 
 HSE Support (Secondary Responsibility)
 
 
 
 <ul>
 <li>
 Support implementation of HSE policies and procedures on-site.
 </li>
 <li>
 Report unsafe conditions and follow up on corrective actions.
 </li>
 <li>
 Assist in routine safety inspections and audits.
 </li>
 <li>
 Ensure basic compliance with PPE usage and safety guidelines.
 </li>
 <li>
 Support incident reporting and documentation when required.
 
 
 </li>
 </ul>
 
 Coordination &amp; Reporting
 
 
 
 <ul>
 <li>
 Maintain records for work orders, maintenance logs, and service reports.
 </li>
 <li>
 Prepare basic reports on operations performance and service delivery.
 </li>
 <li>
 Coordinate with vendors, contractors, and internal teams.
 </li>
 <li>
 Ensure proper documentation is maintained for audits and compliance.
 
 
 </li>
 </ul>
 
 Client Interaction
 
 
 
 <ul>
 <li>
 Respond promptly to client requests and concerns.
 </li>
 <li>
 Maintain good working relationships with client representatives.
 </li>
 <li>
 Provide regular updates on service status and issue resolution.
 
 
 </li>
 </ul>
 
 
 What you will bring
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in any relevant field
 </li>
 <li>
 2&ndash;4 years of experience in facilities coordination, administration, or operations.
 </li>
 <li>
 Basic knowledge of HSE practices is an advantage.
 </li>
 <li>
 Experience in a corporate or FM environment is preferred.
 
 
 </li>
 </ul>
 
 Skills &amp; Competencies
 
 
 
 <ul>
 <li>
 Strong coordination and follow-up skills.
 </li>
 <li>
 Good communication and interpersonal abilities.
 </li>
 <li>
 Organized and detail-oriented.
 </li>
 <li>
 Ability to manage multiple tasks and priorities.
 </li>
 <li>
 Basic knowledge of MS Office (Excel, Word, email communication).
 </li>
 </ul>
</div>

Facility Coordinator - HSE (Masr El Jedida - Cairo, Egypt)

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