facilities administrator

Confidential

<div>
 
 
 About the Company
 
 : We are seeking for a detail-oriented Administrator to oversee and streamline the administrative aspects of our facilities.
 
 
 
 
 
 
 About the Role
 
 : We are looking for proactive ,dynamic candidate who can work under pressure. This role involves managing various administrative tasks to ensure the smooth operation of our facilities.
 
 
 
 
 
 
 Compensation package
 
 : 4500 AED/Month
 
 
 
 Nationality:
 
 Philippines
 
 
 
 We welcome enthusiastic freshers who are eager to begin their careers in the corporate sector to apply and grow with us.
 
 
 
 
 
 
 
 Required Skills
 
 : MS Office 365 Applications, (Autocad &ndash; ideal but not necessary)
 
 
 
 
 
 
 Responsibilities
 
 :
 
 <ul>
 <li>
 Collaborate and review department KPIs, provide quarterly report to section head.
 </li>
 <li>
 Update the APM Department Procedures document as per requirements given by line manager and section head.
 </li>
 <li>
 Assist the Quality &amp; Support section with implementation of new systems and procedures within the department.
 </li>
 <li>
 Support the section with administrative tasks when required.
 </li>
 <li>
 Coordinate with other Business Units and internal departments on various projects and tasks.
 </li>
 <li>
 Support the team with any additional requirements as per section/department requirements and Manager - Quality &amp; Support directions.
 </li>
 <li>
 Track and monitor the progress of all active FM activities daily.
 </li>
 <li>
 Prepare Weekly and monthly work progress presentation to summarize related FM Activities.
 </li>
 <li>
 Plan and schedule meetings to comply with the contractual deliveries and / or adhoc request.
 </li>
 <li>
 Record Minutes of meeting and track progress.
 </li>
 <li>
 Track FM Contracts&rsquo; Status and support in drafting SLAs &amp; KPIs.
 </li>
 <li>
 Track regulatory compliance records and notify the Team prior expiry of certification.
 </li>
 <li>
 Assist in the creation of QR when required.
 </li>
 <li>
 Communicate effectively with vendors, contractors, and internal stakeholders.
 </li>
 <li>
 Follow up with Service Providers / Vendors for collection of monthly reports and validation of supporting documents.
 </li>
 <li>
 Track invoice submission and Purchase orders Status related to FM.
 </li>
 <li>
 Maintain accurate records of facility-related activities and documentation.
 </li>
 <li>
 Address and resolve facility-related issues promptly and efficiently.
 </li>
 <li>
 Collaborate with cross-functional teams to support overall business objectives.
 </li>
 <li>
 Keep familiarized with industry trends and implement best practices for facilities management.
 </li>
 </ul>
 
 
</div>

Administrative Assistant

Duserve Facilities Management

<div>Job Summary
 The incumbent will ensure the day-to-day smooth operation of a building infrastructure, though administrative support including budgeting, procurement negotiation, contractor liaison and documentation, PPM schedule, as well as coordination of staff and office equipment, supervision, and physical assistance with maintenance tasks.
Provide support to facilities line managers; acting as liaison between and other parties; and monitoring assigned programs and/or projects within the MEP / Security / Soft Services department. 

ROLE AND RESPONSIBILITIES 

<ul><li>Maintain confidentiality in all aspects of client and staff information. Provide support to the Maintenance team on the raising and closing of reactive, PPM and scheduled job requests within the CAFM helpdesk.</li>
<li>Utilize the CAFM helpdesk system for the raising of purchase orders and the subsequent processing of the associated invoices for posting as required.</li>
<li>Evaluates situations and events (e.g. involving other staff, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.</li>
<li>Interact with staff, clients, suppliers, and visitors. Open, sort and distribute Issue responses to correspondence containing routine inquiries.</li>
<li>Provide support to the FM in maintaining supplier matrices and the associated documentation. general clerical duties to include, but not limited to, copying, faxing, mailing, laminating, and filing.</li>
<li>Provide support to the FM in maintaining training matrices / records and back to work / self-certification documentation. Order and maintain stock in relation to the facilities management service provision.</li>
<li>Maintains a variety of records, supplies, calendar, schedules, files, etc. record keeping (confidential and non-confidential) and general and program specific clerical functions (e.g. scheduling, copying, faxing, etc.) for the purpose of supporting assigned administrator with necessary materials.</li>
<li>Processes documents and materials (e.g., bid packets, contracts, specifications, purchase requisitions, mail, etc.) for the purpose of disseminating information in compliance with program, district, state and/or federal requirements.</li>
<li>Responds to inquiries from a variety of internal and external parties (in person and by telephone) (e.g. staff, auditors, other Department Heads, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.</li></ul> 

QUALIFICATIONS : 

<ul><li>Bachelor&rsquo;s Degree or equivalent in Mechanical, Electrical or Industrial Engineering.</li>
<li>Internationally or locally recognized membership organization of engineers.</li>
<li>Possess a valid UAE driver&rsquo;s license.</li></ul> 

KNOWLEDGE, SKILL AND ABILITY : 

<ul><li>SKILLS are required to perform multiple tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include operating standard office equipment including using pertinent software applications; applying district and program policies and procedures; planning and managing projects; and preparing and maintaining accurate records.</li></ul> 

<ul><li>KNOWLEDGE is required to perform basic math, including calculations using fractions, percent&rsquo;s, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: concepts of grammar and punctuation; business telephone etiquette; common office machines; and office methods and practices.</li></ul> 

<ul><li>ABILITY is required to schedule several activities, meetings, and/or events; routinely gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Specific ability-based competencies required to satisfactorily perform the functions of the job include communicating with diverse groups; maintaining confidentiality; adapting to changing work priorities; and meeting deadlines and schedules.</li></ul> 

Experience : 

<ul><li>Minimum three (3) years of progressively responsible general facilities management coordinator experience in facilities management industry or building maintenance.</li></ul> 

Please submit your application only if you MEET the requirements. Interested candidates may submit their CV, passport and visa copy citing their notice period and salary expectations to careers@duservefm.ae
<div>Location: Dubai, UAE</div></div>

FM Coordinator

Cinqo Group

Facility Management Administrator &amp; Contracts ExecutiveRole OverviewAs our FM Administrator &amp; Contracts Executive, you are the &quot;Control Tower&quot; of our operations. You will ensure that our field team&rsquo;s hard work is translated into accurate data within THC Workspace, while protecting the company&rsquo;s interests through rigorous contract management and strategic vendor sourcing.Core ResponsibilitiesI. THC Workspace &amp; Service Excellence<ul><li>The Final Check: Ownership of the daily service report lifecycle. You will verify that every job&mdash;from reactive maintenance to scheduled visits&mdash;is closed out with the correct labor hours and material costs.</li><li>Data Integrity: Ensure timely submission and synchronization of reports on THC Workspace, making sure our digital &quot;paper trail&quot; is audit-ready at all times.</li><li>Cost Validation: Check the expenses associated with each work order to prevent leakage and ensure job profitability.</li></ul>II. Contractual Stewardship<ul><li>Client AMCs: Be the guardian of our Annual Maintenance Contracts. You will track service schedules and expiration dates, ensuring THC never misses a any PPM activity delivering promised value to our clients based on contractual terms and conditions.</li><li>Subcontractor Management: Maintain a high-standard repository of subcontractor files. This includes managing the &quot;Full Lifecycle&quot; of the relationship:</li><li>Onboarding: Vetting and document collection.</li><li>Maintenance: Tracking and renewals.</li><li>Offboarding: Handling terminations or non-renewal notices professionally.</li></ul>III. Tendering &amp; Strategic Sourcing<ul><li>Vendor Hunting: Partner with the Operations team to scout and vet high-tier specialized vendors (HVAC, Fire &amp; Safety, MEP, Pest Control, Landscape) to expand our service capabilities.</li><li>Tender Support: Act as a key contributor during the bidding process, gathering subcontractor quotes and preparing the administrative documentation required for winning tender submissions.</li></ul>Job Type: Full-timePay: From BD400.000 per month

Facility Management Administrator & Contracts Executive

The Help Group

<div><div>The Help Group is the nation&rsquo;s largest, most innovative and comprehensive nonprofit organization dedicated to serving children with special needs related to autism spectrum disorder, learning disabilities, attention deficit/hyperactivity disorder, developmental disabilities, abuse and emotional problems.
We are currently seeking a dynamic Facilities Managers to oversee daily functions and operations related to the upkeep, repair and improvement of multiple school facilities and grounds at all our San Fernando Valley and Westside locations. Reporting to the Director of Facilities, the ideal candidate will be a seasoned professional with solid experience supervising janitorial and maintenance personnel, coordinating with third party contractors and vendors, and ensuring efficient and effective completion of time-sensitive projects within a fast-paced, multi-faceted work environment.
Exciting Responsibilities:<ul><li>
Supervise and manage workflow of facilities personnel: monitor and maintain the maintenance ticketing system to ensure requests for repairs, cleaning and facility improvements are addressed in a timely and cost efficient manner.</li><li>
Oversee all daily operations related to the upkeep, repair, security and improvement of facilities and grounds for multiple locations.</li><li>
Assist Director of Facilities in planning special projects, developing bid specifications, overseeing competitive bid process and troubleshooting ongoing maintenance and construction issues with agency leaders.</li><li>
Identify facility maintenance needs: develop and oversee preventative maintenance schedule and implement audit measures for compliance.</li><li>
Conduct regular internal agency inspections, meet with outside inspectors and/or vendors regarding agency matters. Ensure all facilities are in compliance with mandatory federal, state and local regulations set forth by ADA, OSHA/Cal-OSHA, HAZ-MAT, Fire Codes and Playground Safety</li><li>
Collaborate with school/program leaders and key members of Operations Teams to execute key components of site-based IIPPs, trainings, emergency drills and agency&rsquo;s evacuation procedure plan.</li><li>
Appoint facilities staff to implement key components of agency&rsquo;s emergency drills.</li><li>
Maintain inspection, maintenance and audit compliance documentation related to elevators, generators, storm drains, bells, whistles, horns, extinguishers, health, fire and playground inspections; assist with preparation and follow-up for school and licensing reviews and expedite all required repairs.</li><li>
Participate in Safety Committee Meeting and Workers Compensation Meeting and ensure all repairs related to safety are attended to in a timely fashion; collaborate with Safety Coordinator to revise/refine Disaster Preparedness, IIPPs and other agency-wide measures related to employee, client and student safety.</li></ul>
What The Help Group Is Looking For:<ul><li>
Bachelor&rsquo;s Degree with a minimum of 4 years management experience in facilities related maintenance and/or construction trade experience</li><li>
Ability to interpret basic blue prints and working drawings, as well as the working trades language.</li><li>
Supervisory experience in leading work crews and overseeing third party contractors.</li><li>
Must retain a valid California Driver&rsquo;s License.</li></ul>
The Help Group offers wonderful training opportunities, a supportive, professional work environment and great benefits, including:<ul><li>
A 100% employer-sponsored health insurance plan for full time employees; Medical, Dental, Vision</li><li>
Employee Assistance Program</li><li>
Sick and Vacation Time</li><li>
Flexible Spending</li><li>
403b Plan</li></ul>
Salary: $ 25.46 
We are an equal opportunity employer that values diversity at all levels. All individuals, regardless of personal characteristics, are encouraged to apply.</div></div>

Facility Manager

Roy Advertising & events

Facility ManagerOrganization: Pulse Heart Hospital Location: Miyapur Department: Administration / Operations Reports To: Hospital Administrator / COOJob SummaryThe Facility Manager is responsible for overseeing the daily operations, maintenance, safety, and efficiency of hospital infrastructure and support services. This role ensures that the hospital environment is safe, compliant with healthcare regulations, and fully operational to support high-quality patient care.Key Responsibilities1. Facility Operations &amp; Maintenance<ul><li>Oversee preventive and corrective maintenance of hospital buildings, equipment, HVAC, electrical, plumbing, and medical gas systems.</li><li>Ensure uninterrupted power supply and backup systems (generators, UPS).</li><li>Manage AMC (Annual Maintenance Contracts) and vendor performance.</li></ul>2. Safety &amp; Compliance<ul><li>Ensure compliance with healthcare standards, safety regulations, and statutory requirements.</li><li>Implement fire safety, emergency preparedness, and disaster management protocols.</li><li>Coordinate safety drills and audits.</li></ul>3. Vendor &amp; Contract Management<ul><li>Supervise housekeeping, security, biomedical waste, pest control, and other outsourced services.</li><li>Negotiate contracts and monitor vendor performance to maintain service quality.</li></ul>4. Budgeting &amp; Cost Control<ul><li>Prepare and manage facility maintenance budgets.</li><li>Optimize operational costs without compromising safety and quality.</li></ul>5. Infrastructure Planning<ul><li>Coordinate renovation, expansion, and facility upgrade projects.</li><li>Ensure minimal disruption to hospital operations during maintenance activities.</li></ul>6. Team Management<ul><li>Supervise facility staff and maintenance teams.</li><li>Provide training and ensure adherence to hospital policies.</li></ul>Required Qualifications<ul><li>Bachelor&rsquo;s degree in Engineering (Electrical/Mechanical/Civil) or Facility Management.</li><li>2 of experience in facility management, preferably in a hospital or healthcare setting.</li><li>Strong knowledge of hospital infrastructure systems and regulatory standards.</li><li>Excellent leadership, vendor management, and problem-solving skills.</li></ul>Preferred Skills<ul><li>Experience in NABH/JCI compliance (if applicable).</li><li>Strong communication and coordination skills.</li><li>Ability to handle emergencies and work under pressure.</li><li>Proficiency in MS Office and facility management software.</li></ul>Job Type: Full-timePay: ₹19,593.54 - ₹57,984.84 per monthBenefits:<ul><li>Health insurance</li><li>Provident Fund</li></ul>Work Location: In person

Zestin Solutions Private Limited

<ul><li>Oversee the operation and maintenance of office infrastructure, utilities, HVAC, electrical systems, security systems, and emergency protocols.</li><li>Manage housekeeping, security, pantry, and administrative staff to ensure smooth day-to-day functioning.</li><li>Develop and implement preventive maintenance schedules for all equipment and facility systems.</li><li>Ensure adherence to health, safety, and environmental standards and compliance with local regulations.</li><li>Coordinate with internal departments to plan office layout and seating arrangements based on business needs.</li><li>Manage contracts and relationships with vendors, service providers, and external contractors.</li><li>Handle facility-related budgeting, cost optimization, and procurement of supplies and equipment.</li><li>Oversee office relocations, renovations, or expansions as needed.</li><li>Monitor energy usage and implement sustainability initiatives.</li><li>Ensure business continuity plans are in place, especially for emergencies such as power failures, fire, or security breaches.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree</li><li>Minimum 10 years of experience in facilities management, with at least 5 years in the IT industry or similar work environments.</li><li>Strong understanding of technical aspects such as HVAC, fire safety, electrical systems, and building management systems.</li><li>Proven leadership and team management abilities.</li><li>Excellent communication, negotiation, and interpersonal skills.</li></ul>Job Types: Full-time, PermanentPay: ₹30,000.00 - ₹45,000.00 per monthBenefits:<ul><li>Health insurance</li><li>Life insurance</li><li>Provident Fund</li></ul>Ability to commute/relocate:<ul><li>Mohali, Punjab: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Facilities management: 10 years (Preferred)</li></ul>Work Location: In person

Rocky Mountain College of Art + Design

<div><div>Director of Facilities 
Location: Lakewood, CO 
Salary Range: $80,000-$100,000 / year 
 
RMCAD is seeking a Director of Facilities to act as a key leader to oversee the maintenance, functionality, and safety of our historic and expansive campus. This role is responsible for managing all aspects of facilities operations, including preventative maintenance, construction and renovation projects, janitorial services, and day-to-day campus upkeep. The Director of Facilities plays a vital role in ensuring that our physical environment supports the college&rsquo;s educational mission by providing a clean, safe, and well-maintained space for students, faculty, and staff. 
</div><div>Essential Duties and Primary Responsibilities:</div>
<ul><li>Oversee and perform preventative maintenance for all campus buildings, grounds, and infrastructure, including seasonal upkeep.</li>
<li>Respond to and resolve weather-related issues such as snow removal, ice treatment, wind damage, water leaks, and flooding to ensure safety and accessibility.</li>
<li>Monitor and manage heating and cooling systems, including steam boiler operation and chemical levels, with seasonal adjustments.</li>
<li>Conduct routine inspections to identify and repair leaks, damaged plumbing fixtures, flooring, blinds, walls, appliances, and furniture.</li>
<li>Manage and maintain an inventory of tools, supplies, and room contents; coordinate supply deliveries and vendor access.</li>
<li>Plan and execute construction and renovation projects, ensuring compliance with local building codes and environmental regulations.</li>
<li>Oversee, train, and coordinate the janitorial and maintenance teams, ensuring timely execution of repairs and maintaining high standards of cleanliness and facility upkeep across campus.</li>
<li>Address emergency maintenance needs that may arise due to storms, freezing temperatures, hail, or heavy rainfall.</li>
<li>Repair and install locks, rekey rooms, and change tumblers to maintain campus security.</li>
<li>Fit and repair pipes, as well as maintain plumbing systems across campus.</li>
<li>Use a variety of hand and power tools, testing devices (e.g., ammeters, test lamps), and construction equipment safely and effectively.</li>
<li>Plan layout and install electrical wiring, equipment, or fixtures based on job specifications and current codes.</li>
<li>Maintain detailed records of maintenance schedules, work orders, and inspections.</li>
<li>Coordinate snow plowing, sidewalk salting, and removal of debris following storms or high winds.</li>
<li>Ensure all outdoor walkways, emergency exits, and building entrances remain clear and safe during inclement weather.</li>
</ul><div>Qualifications:</div>
<ul><li>Must have knowledge of steam distribution.</li>
<li>Must have a valid stationary engineering license (SEL) or 7 years relevant experience.</li>
<li>Experience managing historic buildings or campuses preferred.</li>
<li>Familiarity with the needs of art and design institutions or creative workspaces.</li>
<li>Certification in facilities management, HVAC, plumbing, or electrical systems.</li>
<li>OSHA certification or similar safety training preferred.</li>
<li>Proven experience in facilities management, maintenance supervision, or related field.</li>
<li>Knowledge of general maintenance techniques, cleaning practices, and facility upkeep.</li>
<li>Familiarity with boiler operation and maintenance, plumbing systems, electrical wiring, and HVAC.</li>
<li>Working knowledge of building codes and safety regulations.</li>
<li>Strong organizational skills with the ability to manage multiple priorities and teams.</li>
<li>Excellent communication skills and the ability to collaborate with various departments.</li>
<li>Ability to interpret blueprints and technical diagrams.</li>
<li>Hands-on experience using testing and measurement equipment.</li>
<li>Valid driver&rsquo;s license.</li>
</ul><div>Working Conditions and Physical Demands:</div>
<ul><li>The noise level in the work environment can be loud enough that personal protective equipment should be worn. Some exposure to temperature extremes. Can be wet and/or humid. Possible mechanical, chemical, and electrical hazards,</li>
<li>Requires significant lifting, carrying, pushing pulling; frequent stationary position, stooping, kneeling, and crouching; physical mobility and stamina for activities that may be strenuous; and the ability to perform under some temperature extremes.</li>
<li>Must occasionally lift and/or move up to 70-100 pounds.</li>
</ul><div><div>Our Benefits:</div>
<ul><li>Flexible Spending Account (FSA)</li>
<li>Medical, Dental, &amp; Vision Insurance</li>
<li>Basic Life &amp; AD&amp;D</li>
<li>Short &amp; Long Term Disability</li>
<li>Time Off including paid vacation, sick and holidays (7 Most Observed, and Birthday)</li>
<li>401k employer match</li>
<li>Tuition Waiver</li>
</ul>
</div><div></div><div>Rocky Mountain College of Art + Design is an Equal Opportunity Employer</div></div>

Director of Facilities

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Administrative Assistant

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Director of Facilities