facilities administrator

V2X Inc

<div>
 
 Overview
 
 
 
 Reports directly to Program Manager Maintains full authority to act for the Contractor on all contract matters relating to Facilities Maintenance &amp; Facilities Investment. Must be on-site during the Government's regular working hours Must be available onsite within one hour after the Government's regular working hours.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 The FM is responsible for the care, custody and protection of the real property facilities assigned and the real property installed equipment therein and is responsible for meeting work requirements, including scheduling of personnel, work supervision, and quality control.
 </li>
 <li>
 Maintains policies and procedures, review and evaluate current maintenance program performance.
 </li>
 <li>
 Plan, direct, and coordinate personnel and activities concerned with the operation, repair, maintenance, and construction of facilities, equipment, buildings and grounds to minimize interruption and improve efficiency.
 </li>
 <li>
 Facilities services will be provided with constant in-person coverage on a 24/7/365 basis.
 </li>
 <li>
 Responsible for enforcing building cleanliness standards, conservation practices, and take preventative/corrective measures to maintain a safe, clean, sanitary, healthy, presentable, professional atmosphere, free of dust, clutter and trash in all working facilities and areas. Inspects facilities for safety, security, and maintenance problems; makes recommendations on replacement versus repair, necessity of upgrading facilities and cost of such equipment and supplies; identify and eliminate safety hazards; assist with the regulation of medical waste and hazardous material disposal.
 </li>
 <li>
 Maintain records of all work orders and inspections.
 </li>
 <li>
 Must read/study the Performance Work Statement and understand the requirements.
 </li>
 <li>
 Will attend regular meetings with base organizations and make presentations when requested.
 </li>
 <li>
 Will participate in real property inventories and is responsible for proper utilization and safeguarding of all government and contractor property provided for contractor use (e.g., to include government facilities, equipment and tools).
 </li>
 <li>
 Responsible for enforcing and maintaining the safety program in compliance with OSHA &amp; EM 385.1.1.
 </li>
 <li>
 Provide proactive space optimization and utilization management.
 </li>
 <li>
 Responsible for maintaining a comprehensive, flexible, and properly documented training program.
 </li>
 <li>
 Responsible for precise execution of company time reporting procedures and accurate completion of timesheet.
 </li>
 <li>
 Performs other duties as assigned in accordance with contractual, functional, and mission requirements.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 MINIMUM QUALIFICATIONS:
 </li>
 <li>
 Education/Certifications: One-year related experience may be substituted for one year of education, if degree is required.
 </li>
 <li>
 High school diploma or equivalent. Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 CMMS work Control Experience using Maximo is a plus.
 </li>
 <li>
 At least five years&rsquo; experience in managing a workforce providing services on contracts of similar size, scope and complexity.
 </li>
 <li>
 Must possess a US Passport with at least 6 months of remaining validity.
 </li>
 <li>
 Must have or be able to obtain and maintain a valid U. S. SECRET Security Clearance prior to deployment.
 </li>
 <li>
 Must possess driver&rsquo;s license with at least 1 year of remaining validity and ability to drive a Standard Transmission vehicle.
 </li>
 <li>
 Must be fluent in written &amp; spoken English language.
 
 
 </li>
 </ul>
 
 We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity /Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.
 
</div>

Facility Manager

Aamal Services

Department: Facilities Management Reports to: Facilities Manager or Senior Facilities Manager Location: Lusail Job Type: [Full-Time / Permanent]Position SummaryWe are seeking a highly organized and proactive Facilities Coordinator to join our Facilities Management team. In this pivotal role, you will be the operational linchpin for all daily facility activities, ensuring the seamless functioning of our office environment. You will coordinate maintenance, manage service providers, support space planning, and uphold our safety standards, acting as a key point of contact for all facility-related matters.Key Responsibilities1. Maintenance &amp; Operations Coordination:<ul><li>Serve as the first point of contact for all internal facility maintenance requests and reports.</li><li>Coordinate and schedule routine and reactive maintenance for building systems, including HVAC, plumbing, electrical, and life safety systems.</li><li>Conduct regular facility inspections to identify maintenance, repair, or safety issues.</li><li>Manage and maintain work order systems (CMMS) to track requests, prioritize tasks, and ensure timely completion.</li></ul>2. Vendor &amp; Contractor Management:<ul><li>Act as the primary liaison with external vendors and service providers, including janitorial, security, landscaping, catering, and MEP (Mechanical, Electrical, Plumbing) contractors.</li><li>Source, evaluate, and onboard new vendors in accordance with company policies.</li><li>Oversee vendor performance, ensuring work is completed to standard, on time, and within budget.</li><li>Review and process vendor invoices for payment, reconciling against contracts and purchase orders.</li></ul>3. Space Management &amp; Moves:<ul><li>Assist the Facilities Manager in managing office space planning, including seating charts, floor plans, and occupancy data.</li><li>Lead the coordination of office moves, adds, and changes (MAC), working with IT and other departments to ensure a smooth transition for employees.</li><li>Manage inventory of office furniture, fixtures, and equipment.</li></ul>4. Health, Safety &amp; Security:<ul><li>Support the implementation and adherence to health, safety, and environmental policies.</li><li>Assist in conducting regular fire drills and maintaining emergency response plans.</li><li>Help manage access control systems, key issuance, and badging.</li><li>Ensure all facility operations comply with relevant local, state, and federal regulations.</li></ul>5. Administrative Support for Facilities Management:<ul><li>Assist in the preparation and tracking of the facilities budget.</li><li>Maintain accurate records of service contracts, warranties, licenses, and certificates of insurance.</li><li>Prepare reports on facility metrics, such as maintenance costs, space utilization, and project status.</li><li>Manage the procurement of office and facility supplies.</li></ul>Required Qualifications &amp; Skills<ul><li>Experience: 2+ years of experience in a facilities coordination, administration, or assistant role within a facilities management environment.</li><li>Education: High school diploma or equivalent required. Associate's or Bachelor's degree in Facilities Management, Business Administration, or a related field is a plus.</li><li>Technical Skills:</li><li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</li><li>Experience with a Computerized Maintenance Management System (CMMS) or Integrated Workplace Management System (IWMS) is highly desirable.</li><li>Professional Skills:</li><li>Exceptional Organizational &amp; Multi-tasking Skills: Ability to prioritize a high volume of requests in a fast-paced environment.</li><li>Superior Communication: Excellent verbal and written communication skills, with the ability to interact effectively with employees, management, and external vendors.</li><li>Problem-Solving Mindset: A proactive and practical approach to identifying and resolving issues.</li><li>Strong Customer Service Orientation: A dedication to providing excellent support to internal customers.</li><li>Attention to Detail: Meticulous in record-keeping, inspections, and project coordination.</li></ul>Job Types: Full-time, PermanentPay: QAR4,000.00 per month

Facilities Coordinator

<div>
 
 Overview
 
 
 
 The Facility Manager (FM), in cooperation with all occupants and users of a facility, is responsible for the care, custody, and protection of the assigned real property for assigned government facilities as listed in the performance work statement. The FM shall follow the guidance of the Air Force Facility Manager Training and Handbook in completion of services. The Facility Manager will work closely with other FMs, Maintenance Technicians and Production Control Technicians to ensure mission success.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 The FM is responsible for the care, custody and protection of the real property facilities assigned and the real property installed equipment therein and is responsible for meeting work requirements, including scheduling of personnel, work supervision, and quality control.
 </li>
 <li>
 Maintains policies and procedures, review and evaluate current maintenance program performance.
 </li>
 <li>
 Plan, direct, and coordinate personnel and activities concerned with the operation, repair, maintenance, and construction of facilities, equipment, buildings, and grounds to minimize interruption and improve efficiency.
 </li>
 <li>
 Facility services will be provided with constant in-person coverage on a 24/7/365 basis.
 </li>
 <li>
 Responsible for facility data cards, briefing occupants on building cleanliness standards, conservation practices, and how to take preventative/corrective measures to maintain a safe, clean, sanitary, healthy, presentable, professional atmosphere, free of dust, clutter and trash in all working facilities and areas.
 </li>
 <li>
 Inspects facilities for safety, security, and maintenance problems; makes recommendations on replacement versus repair, necessity of upgrading facilities and cost of such equipment and supplies; identify and eliminate safety hazards; assist with the regulation of medical waste and hazardous material disposal.
 </li>
 <li>
 Enters work orders and works closely with production control clerks to track work orders and inspections using the CE NexGen IT (Tririga) program.
 </li>
 <li>
 Will attend regular meetings with base organizations and make presentations when requested.
 </li>
 <li>
 Will participate in real property inventories and is responsible for proper utilization and safeguarding of all government and contractor property provided for contractor use (e.g., to include government facilities, equipment, and tools).
 </li>
 <li>
 Responsible for enforcing and maintaining the safety program in compliance with OSHA and United States Air Force (USAF) requirements.
 </li>
 <li>
 Provide proactive space optimization and utilization management.
 </li>
 <li>
 Responsible for maintaining a comprehensive, flexible, and properly documented training program.
 </li>
 <li>
 Responsible for precise execution of company time reporting procedures and accurate completion of timesheet.
 </li>
 <li>
 Performs other duties as assigned in accordance with contractual, functional, and mission requirements.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Education/Certifications: One-year related experience may be substituted for one year of education, if degree is required.
 </li>
 <li>
 High school diploma or equivalent. Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 Must be a U.S. Citizen with a current, valid U. S. Passport.
 </li>
 <li>
 Must have or be able to obtain and maintain a valid U. S. SECRET Security Clearance prior to deployment.
 </li>
 <li>
 Must have a valid U.S. Driver&rsquo;s License and able to drive with a manual transmission.
 </li>
 <li>
 Must be able to communicate in English.
 </li>
 <li>
 Must be able to pass employment and deployment qualification requirements that include psychological, medical, dental, drug testing, background checks, etc.
 </li>
 <li>
 Candidates must successfully complete both online and hands on CBRN (chemical, biological, radiological and nuclear) defense training. Training includes the successful fit testing of DOD provided protective gear.
 </li>
 <li>
 Experience:
 </li>
 <li>
 A minimum of five years&rsquo; experience with building management and/or maintenance.
 </li>
 <li>
 Must have working knowledge of the CE NexGen IT (Tririga) program.
 </li>
 <li>
 Must have experience with supervising and training staff. Management experience to include: supervision of employees, completed required reports, and dealing professionally with the customer.
 </li>
 <li>
 Full knowledge of facilities management industry practices such as Department of Defense Joint Commission standards, Life Safety, Environment of Care, privacy, and confidentiality requirements (HIPAA), National Fire Protection Association (NFPA) regulations and Occupational Safety Health Administration (OSHA) requirements.
 
 
 </li>
 </ul>
 
 
 At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.
 
 
</div>

Utkarsh Global Foundation

Job Title: Admin &amp; Facility Manager Location: Mulund Department: Administration Employment Type: Full-timeImmediate Joiner preferred !!!!!<ul><li>Handling multiple facilities in pan India. (Multiple Units)</li></ul>About Us:Utkarsh Global Foundation (formerly known as Utkarsh Star Mitra Mandal) is a nationwide nonprofit organization committed to promoting the welfare of society. In collaboration with government bodies, we focus on various sectors including environmental protection, animal welfare, women&rsquo;s education and empowerment, social justice, and disaster preparedness, with the goal of creating a better world for all living organisms and human beings.Job Summary:We are seeking a highly organized and proactive Admin &amp; Facility Manager to oversee and manage our administrative operations and facility management activities. The ideal candidate will be responsible for ensuring efficient office operations, vendor management, maintenance, and a safe, secure, and well-maintained work environment for all employees.Key Responsibilities:Administrative Management:<ul><li>Oversee day-to-day office administration tasks.</li><li>Manage office supplies inventory and procurement.</li><li>Coordinate with internal departments and external vendors for smooth operations.</li><li>Maintain records, files, and documentation as per compliance requirements.</li><li>Manage travel arrangements, meeting schedules, and event coordination.</li><li>Handle lease agreements, renewals, and relationships with landlords/building management.</li></ul>Facility Management:<ul><li>Ensure proper functioning of office facilities including housekeeping, security, utilities, and maintenance.</li><li>Oversee AMC contracts, cleaning services, repairs, and renovations.</li><li>Monitor safety, health, and hygiene standards in the workplace.</li><li>Conduct regular inspections of facilities to identify issues and implement solutions.</li></ul>Vendor &amp; Asset Management:<ul><li>Manage vendor contracts, negotiations, and service level agreements.</li><li>Maintain asset records and ensure timely maintenance or disposal.</li><li>Handle procurement and ensure cost-effective purchases.</li></ul>Budgeting &amp; Reporting:<ul><li>Manage admin and facility budgets.</li><li>Prepare and present monthly reports on administrative and facility operations.</li></ul>Key Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Facilities Management, or a related field.</li><li>5+ years of experience in administrative and facilities management roles.</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Proficiency in MS Office and facility management software/tools.</li><li>Knowledge of safety, compliance, and building maintenance procedures.</li></ul>Preferred Skills:<ul><li>Experience in managing multiple office locations (if applicable).</li><li>Knowledge of vendor and contract negotiation.</li><li>Crisis management and emergency preparedness experience.</li></ul>Joining Date: ImmediateHow to ApplyShare your CV with HR &ndash; 9769445836email- hr2@utkarshglobalfoundation.orgJob Types: Full-time, PermanentPay: &#8377;300,000.00 - &#8377;400,000.00 per yearApplication Question(s):<ul><li>What is your current CTC?</li><li>What is your ECTC?</li><li>What is your Notice Period?</li><li>What is your Location?</li></ul>Work Location: In person

Admin Facility Manager

Ideal Tech Labs

Job Title: Admin Manager - Facilities Management Job Location: Chennai, Tamil Nadu (Preferably near Tambaram) Job Type: Full-time Educational Qualifications: Any DegreeJob description<ul><li>Planning and coordinating administrative procedures and systems and devising ways to streamline processes.</li><li>Prepare and report performance metrics for use in company and related facilities.</li><li>Provide supervisory support and training for the required teams to handle and manage various sites and locations under facilities management.</li><li>Ensure required reports are prepared, accurate, and submitted in a timely manner.</li><li>Ensure the smooth and adequate flow of information within the company to facilitate other business operations.</li><li>Maintain knowledge of up-to-date industry standards and automation improvements for facilities management.</li><li>Support building operations team to ensure all building services are delivered in accordance with all lease requirements, contractual obligations, and good operating practices.</li><li>Administrative duties including proofreading, typing of all correspondence and reports, filing, maintaining up-to-date Tenant Contact Lists and Tenant lease files, purchasing and maintaining office supplies and equipment.</li><li>Monitor inventory of office supplies and the purchasing of new materials with attention to budgetary guidelines.</li><li>Monitor costs and expenses to assist in budget preparation.</li><li>Oversee facilities services, maintenance activities and tradespersons (e.g electricians, plumbers, various facilities management vendors).</li></ul>Organize and supervise other office activities (recycling, renovations, event planning etc.).<ul><li>Support the Facilities Management team in managing commercial office space and perform backup duties for the team when they are away from the office.</li><li>Accurately prepare invoices to Tenants for Facilities Management&rsquo;s approval.</li><li>Assist in receivables collections and publish proper periodic reports of outstanding items</li></ul>An Ideal Candidate :- <ul><li>Very good proven track record of handling the Admin role for Facilities Management</li><li>Candidate is to be highly organized, self-motivated, proactive, and can work independently</li><li>Should possess very good negotiation and influencing skills with a proven track records.</li><li>Candidate must be able to work with fast pace team with multiple clients</li><li>Should be comfortable to drive 2-wheeler/4-wheeler and flexible to work in different shifts and not be a clock-watcher.</li></ul>Job Type: Full-timePay: Up to &#8377;300,000.00 per yearExperience:<ul><li>total work: 3 years (Required)</li></ul>Work Location: In person

ADMIN MANAGER – FACILITIES MANAGEMENT

Grant Thornton INDUS

<div>
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Extensive experience overseeing facilities operations for corporates
 </li>
 <li>
 Thorough understanding of regulatory compliance, managing vendor relationships, contract administration, and financial oversight.
 </li>
 <li>
 Adept in utilizing facilities management technologies, such as CAFM, BMS, access control, and visitor management systems.
 </li>
 <li>
 Proven ability to manage stakeholders, collaborating effectively with both global and local leadership teams.
 </li>
 <li>
 Track record of consistently delivering superior facilities management services.
 </li>
 <li>
 Dedicated to achieving cost savings and adhering to budget goals while upholding high workplace standards for employees.
 </li>
 <li>
 Demonstrated improvements in employee workplace satisfaction, as reflected in positive survey outcomes.
 </li>
 <li>
 Exceptional problem-solving and decision-making abilities.
 </li>
 <li>
 Strong leadership and team coordination skills.
 </li>
 <li>
 Well-established vendor partnerships, resulting in measurable improvements in service delivery.
 </li>
 <li>
 Supervising daily operations such as transportation, cafeteria, pantry services, space planning, events, courier, and stationery oversight.
 </li>
 <li>
 Performing regular inspections and maintenance of HVAC, electrical, plumbing, and safety systems, as well as completing necessary repairs.
 </li>
 <li>
 Developing process improvements aimed at increasing operational efficiency, cost-effectiveness, and quality of service delivery across all facility functions.
 </li>
 <li>
 Creating and applying performance metrics to measure operational efficiency and support service quality.
 </li>
 <li>
 Working with stakeholders to ensure facilities services meet organizational standards.
 </li>
 <li>
 Leading and developing the facilities operations team for consistent service delivery.
 </li>
 <li>
 Managing regional programs and initiatives that align with the organization's global framework.
 </li>
 </ul>
 
 
 
 
 
 Skills:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Hotel Management
 </li>
 <li>
 Over 5 years&rsquo; experience working in hotels
 </li>
 <li>
 Experience in facilities management
 </li>
 <li>
 Event coordination experience
 </li>
 <li>
 Customer engagement proficiency
 </li>
 <li>
 Space management knowledge
 </li>
 <li>
 Hands-on experience with housekeeping and janitorial services
 </li>
 <li>
 Corporate employee transport management experience
 </li>
 </ul>
 
 
 
 
 
 Education:
 
 
 <ul>
 <li>
 Over 10+ years&rsquo; experience working in hotels
 </li>
 </ul>
</div>

Manager - Administration & Facilities

International Schools Partnership

<div>Description 
 
Purpose of Role 
To lead the academic and administrative functions of the school, ensuring a safe, inclusive, and effective learning environment. The Principal is accountable for student achievement, staff development, operational excellence, parental engagement, and community-building that aligns with the mission and vision of TIPS. 
ISP Principles 
Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding and Health &amp; Safety issues and acting and following up on all concerns appropriately. 
Responsibilities: Oversee maintenance staff, ensure safety compliance, manage budgets. Develop maintenance schedules and procedures. Coordinate with external contractors for large-scale repairs. Ensure the cleanliness and safety of school facilities. Conduct regular inspections and audits of facilities. Skills: Facilities management, organizational skills, problem-solving abilities. Strong knowledge of safety regulations and procedures. Requirements: Experience in facilities management, preferably in an educational setting. Relevant certifications in facilities management or a related field. 
ISP Commitment to Safeguarding Principles 
ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
 
All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years&rsquo; employment history.
 
ISP Commitment to Diversity, Equity, Inclusion, and Belonging 
ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.</div>

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