facilities administrator

IntouchCX

About IntouchCX
 
IntouchCX is a global leader in customer experience management, digital engagement, and AI and automation solutions. We immerse ourselves in your world with curiosity, creativity, and innovation to deliver exceptional results. For over 20 years, we have scaled with soul to become a disruptive industry leader by building trusted long-term relationships with our brand partners and empowering our people to drive positive change.
 
About the Job
 
We are changing the way people think about customer service, and we need your help!
 
Are you someone who likes to make things happen? We are searching for a Facilities Administrator to be the ultimate organizer and manage a wide range of services and processes that support the core business needs of IntouchCX. We’re looking for someone with a multitasking mindset and a passion to meet the needs of both our team members and client-partners.
 
As Facilities Administrator, You Will…
 
<ul>
<li>Direct, coordinate and plan essential needs such as reception, security, maintenance, mail deliveries, cleaning, catering, waste disposal and recycling</li>
<li>Ensure campus meets health & safety requirements and create emergency preparedness plans</li>
<li>Circulate designated floors to ensure overall cleanliness and security standards are met</li>
<li>Respond appropriately to emergencies and/or urgent issues as they arise</li>
<li>Audit campus branding and work with management to implement appropriate signage</li>
<li>Support renovations of current spaces to be more in line with brand standards</li>
<li>Assist in creating procurements, designing portions and ordering furniture</li>
<li>Supervise and coordinate contractor work for various projects and follow up on deficiencies</li>
<li>Manage internal ticketing system and flag Campus Directors on items for final spend approvals</li>
<li>Manage internal site visit tool to ensure preparation for all visits (badges, food orders, room booking/preparation, tech requirements, etc.)</li>
<li>Upload contracts and purchase requests for signature approvals</li>
<li>Be responsible for all transportation logistics for both internal and external clients</li>
</ul>
As Facilities Administrator, You Have…
 
<ul>
<li>High School Diploma or equivalent (required)</li>
<li>Some post-secondary or completion of post-secondary schooling (preferred)</li>
<li>The ability to handle a high volume of work</li>
<li>Strong time management, organizational and prioritization skills</li>
<li>An eye for design and exceptional attention to detail</li>
<li>Proven leadership qualities such as critical thinking and problem solving skills</li>
<li>Strong communication skills and a love for collaborating with diverse groups of people</li>
<li>The ability to thrive in a fast-paced, ever-changing work environment</li>
<li>The flexibility to work a variety of shifts including days, evenings, weekends and holidays (depending on required project deadlines or emergencies)</li>
</ul>

Facilities Administrator

Job openings for women in Dubai

<div><div><div><div>Administrator in Facilities at The Wonder Years Nursery
<div><div><div><div>Administration
</div></div></div></div>Listed On: 27 August 2025
Expires On: 27 September 2025
 <div></div><div><div>Dubai
</div></div><div><div><div><div>The Wonder Years Nursery is seeking to hire an Administrator in Facilities for their branch in dubai.
</div></div></div></div></div></div></div><div></div><div><div><div>Job Title: Administrator in Facilities 
Location: The Wonder Years Nursery, Remraam Branch, Dubai, UAE 
Working Hours: Monday to Saturday, 8 AM - 6 PM 
Benefits: Visa and medical insurance provided, transport included (Satwa, Al Rigga or Sport City)

Job Overview

The Wonder Years Nursery is seeking a dedicated and proactive Administrator in Facilities to ensure the smooth and safe operation of our nursery environment. This role involves managing facility maintenance, government compliance, and operational efficiency to create a safe and welcoming space for our children, staff, and parents.

Key Responsibilities

Compliance &amp; Safety:
<ul><li>
Ensure full compliance with Dubai Municipality and other government regulations.
</li><li>Maintain updated records of all required licenses, including trade licenses, building licenses, and other necessary government renewals.
</li><li>Ensure all Facility Management (FM) and Dubai Municipality (DM) files are up to date.
</li><li>Oversee waste disposal and environmental safety outside the building.
</li><li>Ensure compliance with health and safety regulations for staff and children.</li>
</ul>
Maintenance &amp; Operations:
<ul><li>
Arrange regular maintenance of nursery equipment and internal systems (e.g., CCTV, fire alarms, biometric machines, HVAC systems).
</li><li>Conduct routine inspections of classrooms and furniture to identify and schedule necessary repairs.
</li><li>Oversee summer deep cleaning and disinfecting of the nursery premises.
</li><li>Monitor and track all facility-related expenses, including regular and ad-hoc costs.
</li><li>Coordinate parking duty in the mornings and afternoons.
</li><li>Liaise with maintenance team.</li>
</ul>
Transport Coordination:
<ul><li>
Arrange transportation for students with an RTA approved bus company.
</li><li>Ensure proper registration of bus nannies with the RTA.
</li><li>Oversee the daily bus schedule, ensuring all routes and timings are followed.
</li><li>Ensure the health and safety of passengers traveling via nursery transport.</li>
</ul>
Inventory &amp; Procurement:
<ul><li>
Conduct a yearly inventory of school property in collaboration with the accounts department.
</li><li>Purchase pantry items, school consumables, and office supplies.
</li><li>Obtain quotations and manage purchasing processes for necessary supplies and maintenance services.
</li><li>Maintain an organized record of invoices from external suppliers, contractors, and transport providers.</li>
</ul>
Administrative Duties:
<ul><li>
Assist the PRO with documentation for government renewals and regulatory requirements (e.g., 24x7, trade license, building license).
</li><li>Assign cleaning tasks and oversee cleaning schedules for nursery staff alongside the supervisor.
</li><li>Keep detailed logs and ensure records are properly maintained for all facility-related operations.</li>
</ul>Requirements
<ul><li>Proven experience in facilities management, operations, or a similar role.
</li><li>Strong knowledge of Dubai Municipality regulations and compliance standards.
</li><li>Excellent spoken English and strong communication skills.
</li><li>Proficiency in computer skills, including MS Office (Excel, Word, Outlook).
</li><li>Ability to manage multiple tasks efficiently.
</li><li>Problem-solving skills and a proactive approach to maintenance and compliance tasks.
</li><li>Strong organizational skills with attention to detail.</li>
</ul>How to Apply

If you are a responsible, organized, and detail-oriented professional who takes pride in maintaining a safe and efficient environment, we would love to hear from you!</div></div></div></div>

Administrator in Facilities at The Wonder Years Nursery

dnata

<div>
 
 Job Purpose
 
 
 
 dnata is one of the world&rsquo;s largest air and travel services providers; offering ground handling, cargo, travel and catering &amp; retail services at over 130 airports in more than 34 countries across six continents. At dnata, we are by your side for the entire travel experience.
 
 
 As an Administrator-Facilities, you will review and provide a comprehensive administration support required for coordinating department section functions and ensuring the smooth day to day operation of the department. This role is typically focussed on the update and maintenance of administration databases and/or systems. Interaction with contacts within other departments is routine and usually uncomplicated. The use of a computer and applications is at a more advanced level and somewhat frequent.
 
 
 
 In This Role, You Will
 
 
 
 <ul>
 <li>
 Ensure administrative work undertaken complies with quality standards and is in accordance with department procedures, standards and policy.
 </li>
 <li>
 Support the coordination of administration material, requests, mail and equipment on a daily basis and as required for department related activities and corporate events.
 </li>
 <li>
 Provide a comprehensive admin systems support service including data entry, maintenance, update and support of relevant databases and in house equipment. Record transactional data in appropriate systems and produce reports as required. Collate, analyse, archive and retrieve data / information when necessary.
 </li>
 <li>
 Handle customer/employee requests, actioning transactions and queries in a timely manner and actively seek feedback to provide a high level of service with admin related queries. Obtain and disseminate information from relevant sections if not available.
 </li>
 <li>
 Complete timely and accurate processing of transactions, including audit, checking and necessary reconciliation for settlement of bills pertaining to corporate expenses and charges, as well as issuing relevant documentation.
 </li>
 <li>
 Provide comprehensive support in maintaining, issuing and tracking supplies, basic fixtures, fittings, and facilities utilisation to ensure safe operation where applicable.
 
 
 </li>
 </ul>
 
 Other Activities May Include
 
 
 
 <ul>
 <li>
 Conduct briefings and inductions/training as required for new joiners across grades 1-4.
 </li>
 <li>
 Compile induction material and equipment required (as well as maintenance) for briefings/training.
 </li>
 <li>
 Make suggestions for improvements and provide statistical and/or productivity analysis.
 </li>
 <li>
 Allocate tasks for staff and update staff /team on new procedure/processes.
 
 
 </li>
 </ul>
 Specific Job Accountabilities: EFTA
 
 
 <ul>
 <li>
 Conduct renewal of airside passes required for EFTA maintenance staff and visitors, and material passes as required.
 </li>
 <li>
 Assist in the management and maintenance of EFTA databases and tracking systems used within the maintenance department.
 </li>
 <li>
 Track and record changes to technical data used within EFTA maintenance department and distribute to interested parties as required. Control the content of the technical library and aircraft records storage.
 
 
 </li>
 </ul>
 Specific Job Accountabilities: Flight Training
 
 
 <ul>
 <li>
 Initial point of contact for all visitors to Flight Training premises, responding in a courteous and timely manner in line with departmental standards.
 </li>
 <li>
 Ensure Flight Training facilities are maintained to the required standard as reported via the electronic feedback systems or email notifications. If required coordinate with the relevant teams or external vendors to resolve reported issues within the approved expected timelines.
 </li>
 <li>
 Accurately issue letters/certificates, maintain e-filing in specific systems as directed and required.
 
 
 </li>
 </ul>
 Specific Job Accountabilities: Security Training
 
 
 <ul>
 <li>
 Support security training operations with regards to training schedules, statistics, logistics, roster patterns and administration etc
 </li>
 <li>
 Update Team Manpower Planning, including leave &amp; training assignments on the internal systems in line with departmental guidelines and approvals.
 </li>
 <li>
 Generate, update and publish relevant reports, including updates to the Oracle Learning Management system and e-learning completion reports.
 
 
 </li>
 </ul>
 Specific Job Accountabilities: Group Security Command Centre
 
 
 <ul>
 <li>
 Assist the GSCC Communication Coordinator in managing incoming calls and accurately logging the required actions. Monitor and organize incoming emails directed to Group Security operations mailboxes by prioritizing and flagging them to ensure efficient and timely responses.
 </li>
 <li>
 Register and update all incidents reported to the GSCC in the incident management application. Maintain up-to-date statistical logs of all incidents, ensuring they reflect the latest information and status markers.
 </li>
 <li>
 Provide support in monitoring triggers at identified high-risk stations and regions.
 
 
 </li>
 </ul>
 Specific Job Accountabilities: Group Security Business Support
 
 
 <ul>
 <li>
 Assist in preparing and updating monthly rosters by supporting roster management tasks and handling exceptions such as leave, training, and absences.
 </li>
 <li>
 Organise and coordinate staff training by managing nominations, bookings, shift coverage, and updating relevant databases.
 </li>
 <li>
 Maintain accurate data and reports by updating ETHOS records for attendance, overtime, leave, and training, and assisting in trend analysis.
 </li>
 <li>
 Provide staff support by addressing queries and processing leave and replacement requests while ensuring records are well maintained.
 
 
 </li>
 </ul>
 Specific Job Accountabilities: Group Security Crime Prevention and Investigation
 
 
 <ul>
 <li>
 Assist the Controller/Officer with operational tasks related to reported cases or incidents, including the initial review and compilation of incident data across designated areas of responsibility.
 </li>
 <li>
 Coordinate with other departments such as ticketing, finance, legal, and IT to gather relevant information or follow up.
 </li>
 <li>
 Conduct research on crime trends, prevention methods, and track media for relevant updates to support internal reporting. Manage case-related communications.
 </li>
 <li>
 Ensure accurate data management and reporting while maintaining confidentiality and compliance with data protection standards.
 
 
 </li>
 </ul>
 Specific Job Accountabilities: EGIT
 
 
 <ul>
 <li>
 Raise RFP/MRE/GRN and follow up with P&amp;L for releasing POs as necessary.
 </li>
 <li>
 Physically move around assets as required to enable meetings and workshops.
 </li>
 <li>
 Maintaining stationary supplies across all three buildings
 </li>
 <li>
 Overseeing appropriate cleaning across Emirates Group Technology Centre (EGTC).
 </li>
 <li>
 Answer and arrange fixes for adhoc maintenance queries in EGTC
 </li>
 <li>
 Work closely with Group facilities team and ensure planned and proactive maintenance are carried our periodically across EGIT facilities.
 </li>
 <li>
 Ensure Meeting room facilities are in working condition and raise issues with the relevant teams
 </li>
 <li>
 Effectively manage and upkeep IT facilities (Furniture, office equipment, etc.)
 </li>
 <li>
 Book meetings and schedule events as necessary.
 </li>
 <li>
 Distribute incoming and outgoing mail.
 
 
 </li>
 </ul>
 Specific Job Accountabilities: Service Delivery
 
 
 <ul>
 <li>
 Conducts a biannual review of access to the Cabin Crew Portal and Crew Pulse.
 </li>
 <li>
 Timely administration and publishing of KiS, Portal and Pulse content as per the SLA and KPP Governance.
 </li>
 <li>
 Updating Cabin Crew leave assignment on the internal systems in line with departmental guidelines and approvals.
 </li>
 <li>
 Supporting and responding on any leave related queries from different stakeholders such as Cabin
 </li>
 <li>
 Crew Management, Crew Connect, Network Operations and HR.
 </li>
 <li>
 Supporting regular Cabin Crew leave training sessions virtually and in person.
 </li>
 <li>
 Generating and publishing relevant reports as required by business
 
 
 </li>
 </ul>
 Specific Job Accountabilities: Insurance
 
 
 <ul>
 <li>
 Filing of new insurance contracts and claims and handling of insurance claims under the direction of claims team colleagues.
 </li>
 <li>
 Administration support to the department including organising meeting, schedules/timing and maintenance of office supplies and other ad hoc tasks as advised by the Managers Insurance.
 </li>
 <li>
 Review of old files and move them to InfoFort.
 
 
 </li>
 </ul>
 Specific Job Accountabilities: Marhaba
 
 
 <ul>
 <li>
 Handling &amp; processing Marhaba refunds credit card &amp; cash from call centre, operations, corporate clients, visa services team, ocean, SFCC and all CPG bookings.
 </li>
 <li>
 Action all DSR discrepancies and advice finance accordingly
 
 
 </li>
 </ul>
 Specific Supplier Relations Job accountabilities: Priohub and Destination Management
 
 
 <ul>
 <li>
 Reconcile the booking summary report sent by suppliers.
 </li>
 <li>
 Raise request and or issue ad-hoc invoices, such as transaction fees, setup fees, and activation fees
 </li>
 <li>
 Keep a record of security deposits provided to suppliers/Customers, reconcile and verify invoices to be processed.
 </li>
 <li>
 Identify pricing mismatches and investigate the cause of those differences in order to avoid continuous discrepancies.
 </li>
 <li>
 Track supplier payment ageing reports and escalate where required
 </li>
 <li>
 Manage the supplier profiles in salesforce, including keeping financial records such as security deposits
 
 
 </li>
 </ul>
 Specific Job Accountabilities: Arabian Adventures
 
 
 <ul>
 <li>
 Manage queue for technical configuration tasks requested by business teams, prioritizing work and coordinating end-to-end work-items sent to loading team.
 </li>
 <li>
 Coordinate with business teams on the implementation of complex technical requirements, reviewing impact to operations and sales, establishing the best course of action and reporting on progress and final results.
 
 
 </li>
 </ul>
 Qualification
 
 
 
 To be considered for the role, you must meet the below requirements:
 
 
 
 
 Experience
 
 
 
 <ul>
 <li>
 Administration. General administration 1+ year.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 12 Years schooling or equivalent.
 
 
 </li>
 </ul>
 
 Knowledge/Skills
 
 
 
 <ul>
 <li>
 Proven experience as an office administrator, office assistant or relevant role.
 </li>
 <li>
 Outstanding communication and interpersonal abilities.
 </li>
 <li>
 Excellent organizational skills.
 </li>
 <li>
 Familiarity with office management procedures and basic admin principles.
 </li>
 <li>
 Excellent knowledge of MS Office and office management software.
 </li>
 <li>
 Proficiency in managing and analysing data.
 
 
 </li>
 </ul>
 At Emirates Group, we&rsquo;re committed to providing our employees with opportunities to grow and develop their careers. If you&rsquo;re looking for a challenging and rewarding opportunity, apply today and join our team!
 
 
 Salary &amp; benefits
 
 
 Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.
 
 
 Discover what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career&rsquo;s website: www.emirates.com/careers.
</div>

Administrator- Facilities

Perfect Property Management

We are looking for a Facilities Engineer to oversee and manage our facilities operations, ensuring safety, efficiency, and compliance with regulations. The role involves planning and managing facility projects, supervising maintenance staff, and coordinating with contractors and vendors to deliver high-quality services within budget and timeline.Key Responsibilities:<ul><li>Develop project plans with clear objectives, timelines, and milestones.</li><li>Coordinate with departments to allocate resources effectively.</li><li>Maintain accurate records of maintenance, repairs, and expenses.</li><li>Review quotations for services and ensure cost-effectiveness.</li><li>Prepare regular reports and performance updates on facility projects.</li><li>Ensure safety standards are met and staff are trained in equipment use.</li><li>Supervise facility maintenance staff, contractors, and vendors.</li><li>Conduct inspections to identify hazards and ensure compliance with regulations.</li></ul>Qualifications:<ul><li>Degree in Mechanical or Electrical Engineering.</li><li>3&ndash;5 years of experience in Facilities Management.</li><li>Strong communication and interpersonal skills.</li><li>Knowledge of regulatory requirements and industry standards.</li><li>Proven ability to manage and lead people effectively.</li></ul>If you are an experienced professional with strong technical and leadership skills, we&rsquo;d like to hear from you.How to Apply:Please send your CV to perfectrakcareers@gmail.com.Job Type: Full-timePay: AED6,000.00 - AED8,000.00 per month

Facility Manager

Affordable

Job Summary:The FM Coordinator is responsible for supporting the daily operations of the Facilities Management team, ensuring all building services are maintained effectively and efficiently. This role involves coordinating maintenance tasks, handling service requests, managing vendors, and playing a key role in the preparation, review, and comparison of quotations for facilities-related work and purchases.Key Responsibilities:<ul><li>Coordinate and schedule planned preventive maintenance (PPM) and reactive maintenance tasks.</li><li>Prepare, request, and evaluate quotations for facilities works, repairs, and service contracts.</li><li>Compare supplier quotes and assist in selecting the most cost-effective and compliant options.</li><li>Manage and update purchase orders, service requests, and maintenance records.</li><li>Liaise with vendors, contractors, and suppliers to ensure timely and high-quality service delivery.</li><li>Respond to internal facilities helpdesk tickets and ensure issues are resolved within defined SLAs.</li><li>Monitor and manage budgets related to maintenance and operational costs.</li><li>Assist with invoicing, procurement documentation, and approval workflows.</li><li>Support office moves, space planning, and workplace service requirements.</li><li>Ensure compliance with health, safety, and building regulations.</li><li>Conduct routine inspections and report on facility condition and contractor performance.</li></ul>Key Skills and Competencies:<ul><li>Strong organizational skills with the ability to multitask and prioritize effectively.</li><li>Excellent communication and interpersonal skills.</li><li>Proficiency in quotation management, vendor comparison, and procurement processes.</li><li>Working knowledge of CAFM/CMMS systems (preferred but not required).</li><li>Basic understanding of building systems (HVAC, electrical, plumbing).</li><li>Attention to detail with a proactive and problem-solving mindset.</li><li>Familiarity with workplace health and safety standards.</li></ul>Qualifications &amp; Experience:<ul><li>Diploma or Bachelor's degree in Facilities Management, Business Administration, or related field.</li><li>2&ndash;4 years of experience in a facilities coordination or administrative role.</li><li>Demonstrated experience in handling quotations, vendor interactions, and cost comparisons.</li><li>Previous experience in an office, corporate, or industrial facility environment preferred.</li></ul>Job Types: Full-time, Permanent

FM Coordinator

Modi Builders & Realtors Pvt. Ltd.

8+ Years of Admin Manager +Facilities Manager for Gated Community.Relevant experience in real estate industry.Apartment premises Facilities managementAttendance, Labour Management, Vendor Management, Security management, House keeping ManagementSite Engineers requirements to be taken approval with ManagmentUpdate daily inputs on water, generator electricity and other requirementLabour Huts maintenance.Maintenance collections from Flats and resolving the complaints of the residentsJob Type: Full-timePay: &#8377;30,000.00 - &#8377;50,000.00 per monthExperience:<ul><li>Facilities maintenance: 6 years (Required)</li><li>Administration: 6 years (Required)</li><li>Real Estate : 6 years (Required)</li></ul>Location:<ul><li>Banjara Hills, Hyderabad, Telangana (Required)</li></ul>Work Location: In person

Admin cum Facilities Manager

Breadfast

<div>
 
 Role Objectives:
 
 
 
 The Head of Facilities and Administration is responsible for overseeing the day-to-day operations of facilities and administrative functions, ensuring a safe, efficient, and well-maintained work environment. This includes managing office administration, maintenance, security, and facility-related service requests and coordinating with external vendors and internal stakeholders.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Lead and manage the facilities and administration team to ensure smooth and efficient day-to-day operations, including maintenance, cleaning, safety, and security services.
 </li>
 <li>
 Supervise and ensure the execution of preventive and corrective maintenance programs for critical building systems such as HVAC, electrical, plumbing, and fire safety.
 </li>
 <li>
 Conduct regular inspections and audits to ensure facilities are safe, functional, and compliant with internal standards and regulatory requirements.
 </li>
 <li>
 Manage relationships with vendors, contractors, and service providers; oversee contract negotiations, performance monitoring, and service quality.
 </li>
 <li>
 Develop, monitor, and manage facilities and administrative budgets; identify cost-saving opportunities without compromising service quality.
 </li>
 <li>
 Maintain accurate and up-to-date documentation, including maintenance logs, safety reports, inspection records, and compliance certificates.
 </li>
 <li>
 Implement and enforce facility-related policies and procedures to promote operational excellence, efficiency, and workplace safety.
 </li>
 <li>
 Provide strategic input and project oversight for office space planning, expansions, relocations, and renovation projects.
 </li>
 <li>
 Ensure all facility operations comply with local laws, health and safety regulations, and organizational policies.
 </li>
 <li>
 Collaborate with cross-functional teams (e.g., HR, IT, Security) to enhance the overall workplace environment and employee experience.
 
 
 
 </li>
 </ul>
 
 Qualifications &amp; Skills:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Facilities Management, Engineering, Business Administration, or a related field.
 </li>
 <li>
 Minimum of 7 years of progressive experience in facility management, including at least 3 years in a leadership or managerial role.
 </li>
 <li>
 Demonstrated leadership capabilities with a proven track record of managing cross-functional teams and driving operational excellence.
 </li>
 <li>
 Strong analytical and problem-solving skills with a proactive, hands-on approach to resolving issues.
 </li>
 <li>
 In-depth knowledge of building systems (HVAC, electrical, plumbing, etc.), maintenance best practices, and regulatory compliance requirements.
 </li>
 <li>
 Excellent communication, negotiation, and stakeholder management skills across all levels of the organization.
 </li>
 <li>
 Proficient in Microsoft Office Suite and experienced with facility management systems and software.
 </li>
 <li>
 Solid understanding of health, safety, and environmental regulations and standards.
 </li>
 <li>
 Ability to manage multiple priorities, work under pressure, and deliver results in a fast-paced environment.
 </li>
 <li>
 Strong financial acumen with experience in budgeting, cost control, and vendor contract management.
 </li>
 </ul>
</div>

Head Of Facilities and Administration

Search 6279+ Facilities administrator jobs near you this September. New roles added regularly across leading industries. Apply today.