facilities assistant

University of Wollongong in Dubai

<div>About the University 
Established in 1951 and ranked in the top 1% of universities worldwide*, Australia's University of Wollongong is a global brand with international campuses in Dubai, Hong Kong and Malaysia.
University of Wollongong in Dubai (UOWD) offers over 40 internationally recognised bachelor's and master's degrees spanning 10 in-demand industry sectors. Our programs are accredited by CAA and KHDA in UAE, but also by AQF in Australia. All business programs of the University of Wollongong are accredited by The Association to Advance Collegiate Schools of Business (AACSB). In addition, individual programs in the School of Business are accredited by professional bodies including CFA, ACCA, CIPD, CIM, CILT.
The first internationally accredited Australian university in the UAE, we are the education gateway of choice for over 3,500 students, representing 100+ nationalities. Our global community of 152,000 alumni are pursuing career goals with respected blue-chip companies and industry giants such as 3M, ADCB, Adidas, Amazon, Deloitte, Emirates, FedEx, GE, IBM, Microsoft and Pepsico. Additionally, research reveals that 83%** of fresh graduates are employed within six months of graduation.
Life at UOWD is rooted in the continued pursuit of excellence through teaching, research and industry engagement, with the student experience at its heart. Our 200,000-square-foot campus at Dubai Knowledge Park features access to cutting-edge technologies and a mix of traditional and innovative learning spaces, all housed in a vibrant modern setting that promises to deliver an enriched learning experience for our students. Located strategically near the Palm and the Burj Khalifa, the University benefits from the huge investment and innovation opportunities the city is known for globally.<ul><li>QS World University Rankings 2024</li></ul>
**Data from the Graduate Destination Survey 2017 to 2021
Role Summary 
UOWD is seeking a detail‑oriented and highly organised Facilities Admin Assistant to provide essential administrative and systems support to the Facilities Department. This role underpins service delivery, compliance, and asset management by ensuring accurate record‑keeping, effective service request coordination, and audit‑ready documentation.
This position is ideal for candidates with strong administrative discipline, experience using ticketing systems, and exposure to facilities, operations, or compliance environments.<h4 class="jobSectionHeader">
Key Accountabilities</h4><ul><li>
Administer and manage facilities service requests through a ticketing system (ServiceNow or similar), ensuring accurate logging, tracking, and SLA follow‑up</li><li>
Maintain EHS documentation, registers, and records to support audits and compliance requirements</li><li>
Support asset management systems, ensuring records are accurate and up to date</li><li>
Coordinate administrative activities with internal stakeholders (Facilities, P&amp;C, Procurement, Student Services) and external vendors or authorities</li><li>
Prepare meeting documentation, track actions, and support inspections and training activities</li><li>
Maintain vendor files, contracts, and facilities‑related documentation in line with UOWD policies</li><li>
Provide timely responses to facilities‑related queries from staff and follow up outstanding actions</li></ul>
Qualifications and Experience 
Education:<ul><li>
 Diploma or bachelor's degree in business administration, Facilities, or related field preferred</li></ul>
Candidates must demonstrate:<ul><li>
2-4 years' experience in an administrative or operations support role, preferably within facilities, operations, or compliance environments</li><li>
Experience using ticketing or service management systems (ServiceNow highly desirable)</li><li>
Strong document control and record‑keeping skills</li><li>
High attention to detail with the ability to manage multiple service requests and priorities</li><li>
Confident stakeholder communication and customer service skills</li><li>
Proficiency in MS Office and digital systems</li></ul>
Desirable Experience:<ul><li>
Exposure to EHS / HSE documentation or audit processes</li><li>
Experience supporting asset registers or facilities systems</li><li>
Experience in a campus‑based, institutional, or regulated environment</li></ul>
Core Competencies<ul><li> 
Organised and methodical approach to work</li><li>
Strong service orientation and responsiveness</li><li>
Reliable follow‑through and task ownership</li><li>
Adaptable to systems, process changes, and operational demands</li><li>
Professional judgment when handling sensitive or compliance‑related information</li></ul></div>

Facilities Administrative Assistant

Furqaan Academy

Job Summary:Al-Furqaan Foundation is seeking a dependable and skilled IT Associate who will oversee the organization&rsquo;s IT systems while also providing basic maintenance support for facilities and equipment. This role is ideal for someone who is hands-on, adaptable, and able to support both technical infrastructure and day-to-day operational needs in a nonprofit environment.Key Responsibilities:IT Support:<ul><li>Manage, monitor, and maintain computers, networks, and servers</li><li>Install, configure, and update hardware, software, and IT systems</li><li>Troubleshoot and resolve technical issues for staff</li><li>Ensure system security, data backups, and recovery processes are in place</li><li>Maintain IT inventory and documentation</li><li>Support audio/visual and connectivity needs for meetings and events</li></ul>Maintenance Support:<ul><li>Assist with basic facility maintenance and troubleshooting</li><li>Perform routine checks on office equipment and systems</li><li>Coordinate with vendors for repairs and service requests</li><li>Help set up and maintain office spaces, equipment, and infrastructure</li><li>Ensure smooth operation of day-to-day facility needs.</li></ul>Requirements:<ul><li>Experience in IT support, system administration, or a related role</li><li>Basic understanding of general maintenance or willingness to learn</li><li>Strong troubleshooting and problem-solving skills</li><li>Ability to manage multiple tasks efficiently</li><li>Good communication and teamwork skills</li><li>Ability to work independently with minimal supervision</li><li>Familiarity with basic network wiring, low-voltage cabling, and equipment installation</li></ul>Preferred Qualifications:<ul><li>Degree or certification in Information Technology or related field</li><li>Experience in nonprofit or multi-site environments</li><li>Familiarity with networking, security systems, or AV setups</li><li>Basic knowledge of electrical, plumbing, or general facility systems is a plus</li></ul>Pay: $16.00 - $17.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Health savings account</li><li>Vision insurance</li></ul>Experience:<ul><li>IT and maintenance: 1 year (Preferred)</li></ul>Language:<ul><li>Urdu (Preferred)</li><li>Arabic (Preferred)</li></ul>Ability to Commute:<ul><li>Romeoville, IL 60446 (Preferred)</li></ul>Work Location: In person

IT & Facilities Support Assistant

Universidad Internacional De La Rioja (UNIR)

<div>MIU City University Miami is looking for a Facilities &amp; General Services Assistant to support the daily operation and maintenance of our campus facilities in Miami, Florida.
This position is ideal for someone organized, proactive, hands-on, and interested in supporting facilities operations, vendors, maintenance processes, and general administrative tasks.<div>
Key Responsibilities: 
<ul><li>Support daily facilities and general services operations</li><li>Coordinate and follow up with maintenance vendors and service providers</li><li>Assist with preventive and corrective maintenance requests</li><li>Support office setup, event logistics, and campus operational needs</li><li>Assist with inventory tracking, supply management, and administrative tasks</li><li>Help maintain organized records, service reports, and operational documentation</li><li>Ensure facilities remain clean, safe, and functional</li></ul></div><div>
Requirements: 
<ul><li>Technical studies or degree in Business Administration, Facilities, Architecture, Engineering, or related fields</li><li>1&ndash;2 years of experience in administrative support, facilities, maintenance support, operations, or similar roles</li><li>Basic knowledge of maintenance operations and vendor coordination</li><li>Fluent English and Spanish required</li><li>Microsoft Office proficiency</li><li>Strong organizational skills and attention to detail</li><li>Positive attitude and willingness to support operational tasks</li><li>Must be able to work onsite in Miami, FL</li></ul></div><div>
What We Offer: 
<ul><li>Salary: $3,400/month</li><li>Monday to Friday | 8:00 AM &ndash; 5:00 PM</li><li>PTO package (vacation, sick days, personal days)</li><li>Medical insurance</li><li>Stable full-time opportunity</li><li>80% scholarship for academic programs</li></ul></div>
If you are looking for an opportunity to grow in a dynamic educational environment, apply now!</div>

Facilities & General Services Assistant – Onsite | Miami, FL

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Regular/Temporary: Regular</li>
<li>Hours Per Week: 40</li>
<li>Standard Work Schedule: Core business hours Monday-Friday, schedules vary</li>
<li>Salary Range: 65,300.00 -69,010.00</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div> 
<div></div>

Position Summary

The FPO Ambulatory Facilities Administrative Assistant coordinates all the day-to-day administrative support for the Ambulatory Facilities Operations Office. In addition, the administrative assistant manages assigned projects/initiatives and, as a member of the facilities support team, ensures that service level agreements are met and facilities issues are addressed promptly and timely.

Responsibilities

Essential Duties
<ul><li>Coordinate meetings, appointments, and conferences for Assistant Director and staff as needed.</li>
<li>Work closely with CU Departments, NYPH Facilities, and Environmental services to ensure the professional upkeep of ColumbiaDoctors spaces and make sure all issues/requests are processed in a timely manner.</li>
<li>Attend meetings and assist with the determination of project requirements.</li>
<li>Coordinate and lead walkthroughs with departments and vendors as needed.</li>
<li>Coordinate internal resources and third-party vendors for projects.</li>
<li>Coordinate the processing of purchase orders and project contracts.</li>
<li>Work closely with Purchasing and ARC team to verify that all project documents are processed accurately and in a timely manner.</li>
<li>Communicate relevant project information to requesting departments, vendors, and the NYPH facility team as needed.</li>
<li>Coordinate NYPH painting requests for all ColumbiaDoctors departments from inception to completion.</li>
<li>Maintain ongoing logs of all NYPH painting requests.</li>
<li>Coordinate painting, flooring, window treatment/cleaning requests for all ColumbiaDoctors Departments</li>
<li>Process invoices and purchase orders.</li>
<li>Assist in coordinate all necessary paperwork for year-end financial reconciliation/closing.</li>
<li>Perform miscellaneous administrative duties as assigned</li>
</ul>
Project Management
<ul>
<li>Participates and/or supports assigned projects and initiatives. Executes tasks and coordinates services including scheduling and supervision of tasks. Utilizes tools and reporting mechanisms to track progress and ensure timely communication of issues and status. Conducts research and gap analysis as needed. Provides administrative support for projects as needed.</li>
<li>Assist in the financial closure of all refurbishment and non-refurbishment projects.</li>
</ul>
People
<ul>
<li>Assists Supervisor on recruiting and human resource management activities as needed including vendor and other outsourced staff-related activities. Under the direction of the Supervisor, helps to monitor those service level agreement (as related to staffing and performance) are adhered to.</li>
<li>Promotes staff professionalism and performance modeling behavior, team accountability, and demonstrating best practices/techniques.</li>
<li>Establishes a culture of coaching and mentoring to facilitate continuous professional development and maintain an efficient patient-centered environment ensuring accountability, quality patient care, and patient satisfaction.</li>
</ul>
Other
<ul>
<li>Keep current on all organizational, practice, and patient privacy policies (e.g. infection control, HIPAA), goals, initiatives, and required trainings.</li>
<li>Maintain a safe and secure work environment by following all OSHA, EH&amp;S, and public safety policies and guidelines.</li>
<li>Successfully complete all required university, hospital, and department trainings.</li>
<li>Must be available to work nights and weekends</li>
</ul>
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Minimum Qualifications
<ul>
<li>Bachelor's Degree</li>
<li>An equivalent combination of education and experience may be considered.</li>
<li>The candidate must be well organized and be able to manage a demanding workload in an accurate and timely manner.</li>
<li>Proficiency in problem assessment, resolution, and collaborative problem-solving in interdisciplinary settings.</li>
<li>Ability to communicate effectively in both oral and written form. This position requires the ability to interact positively, constructively, and effectively with staff, providers, and organizational stakeholders.</li>
<li>Ability to work independently, follow through, and handle multiple tasks simultaneously.</li>
<li>Ability to work collaboratively with a culturally diverse staff and patient/family population, demonstrating tact and sensitivity in stressful situations.</li>
<li>Proficiency in Microsoft Office (Word &amp; Excel) or similar software is required, and an ability and willingness to learn new systems and programs.</li>
<li>Must be a motivated individual with a positive mindset and exceptional work ethic.</li>
<li>Must successfully complete systems training requirements</li>
</ul>
Competencies
Patient Facing Competencies
Minimum Proficiency Level
Accountability &amp; Self-Management
Level 3 - Intermediate
Adaptability to Change &amp; Learning Agility
Level 2 - Basic
Communication
Level 2 - Basic
Customer Service &amp; Patient Centered
Level 3 - Intermediate
Emotional Intelligence
Level 2 - Basic
Problem Solving &amp; Decision Making
Level 3 - Intermediate
Productivity &amp; Time Management
Level 3 - Intermediate
Teamwork &amp; Collaboration
Level 2 - Basic
Quality, Patient &amp; Workplace Safety
Level 2 - Basic
Leadership Competencies
Minimum Proficiency Level
Performance Management
Level 1 -Introductory
Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Ambulatory Facilities Operations Administrative Assistant

Zeta Technologies

Role SummaryWe are seeking an experienced and proactive Assistant Manager &ndash; Admin &amp; Facilities to lead and strengthen our administrative and facility operations. This role requires a strong executional mindset with strong operational control to ensure a secure, efficient, and well-maintained workplace that aligns with company directives.Duties And Responsibilities<ul><li>Oversee facility maintenance, infrastructure, and workplace management as per standards</li><li>Manage administrative staff, drive performance, and oversee company events and logistics</li><li>Manage and supervise local and international travel, boarding, and lodging</li><li>Manage security protocols, gate pass controls, and visitor management systems</li><li>Ensure compliance with health, safety, and regulatory standards</li><li>Lead and guide the Admin &amp; Facilities team with customer centric mindset</li></ul>Job Specifications<ul><li>At least a Bachelor&rsquo;s degree in Business Administration or a related field</li><li>8 &ndash; 10 years of experience in administration/facilities management, including 2&ndash;4 years in a leadership role</li><li>Strong Administration, budgeting, and stakeholder coordination skills</li><li>Proven ability to lead teams and improve operational processes</li></ul>Pay: Rs250,000.00 - Rs300,000.00 per monthWork Location: In person

Assistant Manager – Admin and Facilities

PepsiCo

<div>
 
 Overview
 
 
 
 
 We Are PepsiCo
 
 
 
 PepsiCo is a leading name in North Africa&rsquo;s food and beverage industry, where our products are enjoyed by consumers daily across the region. We offer a robust portfolio of beloved brands like PEPSI, SEVEN-UP, DORITOS, CHEETOS and CHIPSY, designed to cater to the tastes and preferences of consumers. With a focus on local sourcing, production, and distribution, PepsiCo provides essential support to local economies and partners closely with communities throughout the region.
 
 
 
 Guiding Vision and Regional Impact
 
 
 
 PepsiCo&rsquo;s vision aligns with our global goal to be the Leader in Beverages and Convenient Foods by Winning with PepsiCo Positive (pep+). This strategic transformation is committed to sustainable growth by putting people and the planet at the heart of our operations. In North Africa, this includes initiatives in responsible sourcing, waste reduction, and water conservation. Our regional programs empower local talent, boost employment, and provide support for local agriculture, particularly through partnerships with farmers and suppliers.
 
 
 
 Empowering Our People and Communities
 
 
 
 Our dynamic teams drive the PepsiCo culture in North Africa, embracing diversity and collaboration to solve local challenges and create innovative products. We are dedicated to fostering an inclusive workplace, one where every individual feels valued and empowered to be themselves. This commitment extends beyond our employees to positively impact the communities we serve, striving for shared growth and a healthier, more sustainable future for all.
 
 
 
 Diversity and Inclusion Commitment
 
 
 
 PepsiCo stands firmly behind our global commitment to diversity, equality, and human rights. We are proud to be an equal opportunity employer, ensuring a fair and welcoming workplace for all, regardless of age, gender, religion, disability, or any other characteristic. Our dedicatio
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Supervising and planning facilities services such as housekeeping, catering, courier, uniform, consumables, waste disposal, gardening, printings, stationary, water, electricity, gas, telephones,..etc
 </li>
 <li>
 Supervise and control plant annual operating facilities services plan.
 </li>
 <li>
 Managing the day to day housekeeping within the plant.
 </li>
 <li>
 Providing office supplies.
 </li>
 <li>
 Implement Asset management and transfers.
 </li>
 <li>
 Maintain proper transportation shuttle bus management.
 </li>
 <li>
 Supervise Travel logistics through carpool, service cars and car renting, assuring that all T&amp; E local transportation requests are according to T&amp;E Policy
 </li>
 <li>
 Implement Telecommunication infrastructure and mobile telecommunication and modems in accordance to Benefits policy.
 </li>
 <li>
 Ensuring Archiving services are implemented properly.
 </li>
 <li>
 Ensuring emergency cars are in service.
 </li>
 <li>
 Manage the day-to-day Cafeteria operations.
 </li>
 <li>
 Manage the day-to-day clinic operations
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in any relevant discipline.
 </li>
 <li>
 Minimum of 2 years of experience preferably in FMCG in facilities management.
 </li>
 <li>
 Ability to work on own initiative and within a pressurized environment.
 </li>
 <li>
 Possess leadership abilities and the capability to deal with people at all levels of responsibility.
 </li>
 <li>
 Financial and budgeting knowledge.
 </li>
 <li>
 Excellent customer service, interpersonal and communication skills.
 </li>
 <li>
 Good command of Arabic and English language.
 </li>
 <li>
 Proficient with computer usage of Microsoft office.
 </li>
 <li>
 Problem solving skills.
 </li>
 </ul>
</div>

Facilities Asst Supervisor

Solar Cancellation Resource Center

Job Summary We are looking for a responsible, proactive, and hard-working individual to assist our Facilities Manager to ensure daily activities run smoothly and efficiently. This role a reliability, as well as taking the initiative to keep the office clean and functional. Attractive candidates should have experience and knowledge with facilities management, cleaning, overall upkeep.Duties<ul><li>Office Cleaning and Maintenance (sweeping, cleaning windows, organizing areas).</li><li>Bathroom Maintenance (cleaning and sanitizing, restocking, mopping)</li><li>General Facility Upkeep (reporting issues/hazards, monitoring stock, handy-man)</li><li>Safety and Sanitation</li></ul>Requirements<ul><li>Previous Facilities Management experience preferred.</li><li>&ldquo;Handy-man&rdquo; skills desirable.</li><li>Familiarity with office environments and needs.</li><li>Strong work ethic</li></ul>Our team is looking for someone who can take on daily/weekly responsibilities. The position requires someone who can work well with others, can follow directions, and takes pride in their work. We are growing and looking for someone to assist our growth by providing day-to-day upkeep and maintenance. Eagerness and aptitude are essential to this position.Job Type: Part-time. On-site. M-F 11am-5:30pm.Pay: $20.00 per hourWork Location: In person

Part-Time Facilities Manager

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