facilities assistant

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Regular/Temporary: Regular</li>
<li>Hours Per Week: 40</li>
<li>Standard Work Schedule: Core business hours Monday-Friday, schedules vary</li>
<li>Salary Range: 65,300.00 -69,010.00</li>
</ul><div><i>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</i></div><br>
<div></div>
<p></p>
<p>Position Summary</p>
<p>
The FPO Ambulatory Facilities Administrative Assistant coordinates all the day-to-day administrative support for the Ambulatory Facilities Operations Office. In addition, the administrative assistant manages assigned projects/initiatives and, as a member of the facilities support team, ensures that service level agreements are met and facilities issues are addressed promptly and timely.</p>
<p></p>
<p>Responsibilities</p>
<p><b>
Essential Duties
</b></p><ul><li>Coordinate meetings, appointments, and conferences for Assistant Director and staff as needed.</li>
<li>Work closely with CU Departments, NYPH Facilities, and Environmental services to ensure the professional upkeep of ColumbiaDoctors spaces and make sure all issues/requests are processed in a timely manner.</li>
<li>Attend meetings and assist with the determination of project requirements.</li>
<li>Coordinate and lead walkthroughs with departments and vendors as needed.</li>
<li>Coordinate internal resources and third-party vendors for projects.</li>
<li>Coordinate the processing of purchase orders and project contracts.</li>
<li>Work closely with Purchasing and ARC team to verify that all project documents are processed accurately and in a timely manner.</li>
<li>Communicate relevant project information to requesting departments, vendors, and the NYPH facility team as needed.</li>
<li>Coordinate NYPH painting requests for all ColumbiaDoctors departments from inception to completion.</li>
<li>Maintain ongoing logs of all NYPH painting requests.</li>
<li>Coordinate painting, flooring, window treatment/cleaning requests for all ColumbiaDoctors Departments</li>
<li>Process invoices and purchase orders.</li>
<li>Assist in coordinate all necessary paperwork for year-end financial reconciliation/closing.</li>
<li>Perform miscellaneous administrative duties as assigned</li>
</ul>
<p><b>Project Management</b></p>
<ul>
<li>Participates and/or supports assigned projects and initiatives. Executes tasks and coordinates services including scheduling and supervision of tasks. Utilizes tools and reporting mechanisms to track progress and ensure timely communication of issues and status. Conducts research and gap analysis as needed. Provides administrative support for projects as needed.</li>
<li>Assist in the financial closure of all refurbishment and non-refurbishment projects.</li>
</ul>
<p><b>People</b></p>
<ul>
<li>Assists Supervisor on recruiting and human resource management activities as needed including vendor and other outsourced staff-related activities. Under the direction of the Supervisor, helps to monitor those service level agreement (as related to staffing and performance) are adhered to.</li>
<li>Promotes staff professionalism and performance modeling behavior, team accountability, and demonstrating best practices/techniques.</li>
<li>Establishes a culture of coaching and mentoring to facilitate continuous professional development and maintain an efficient patient-centered environment ensuring accountability, quality patient care, and patient satisfaction.</li>
</ul>
<p><b>Other</b></p>
<ul>
<li>Keep current on all organizational, practice, and patient privacy policies (e.g. infection control, HIPAA), goals, initiatives, and required trainings.</li>
<li>Maintain a safe and secure work environment by following all OSHA, EH&amp;S, and public safety policies and guidelines.</li>
<li>Successfully complete all required university, hospital, and department trainings.</li>
<li>Must be available to work nights and weekends</li>
</ul>
<p><i>This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.</i></p>
<p></p>
<p>Minimum Qualifications</p>
<ul>
<li>Bachelor's Degree</li>
<li>An equivalent combination of education and experience may be considered.</li>
<li>The candidate must be well organized and be able to manage a demanding workload in an accurate and timely manner.</li>
<li>Proficiency in problem assessment, resolution, and collaborative problem-solving in interdisciplinary settings.</li>
<li>Ability to communicate effectively in both oral and written form. This position requires the ability to interact positively, constructively, and effectively with staff, providers, and organizational stakeholders.</li>
<li>Ability to work independently, follow through, and handle multiple tasks simultaneously.</li>
<li>Ability to work collaboratively with a culturally diverse staff and patient/family population, demonstrating tact and sensitivity in stressful situations.</li>
<li>Proficiency in Microsoft Office (Word &amp; Excel) or similar software is required, and an ability and willingness to learn new systems and programs.</li>
<li>Must be a motivated individual with a positive mindset and exceptional work ethic.</li>
<li>Must successfully complete systems training requirements</li>
</ul>
<p></p><p>Competencies</p>
<p><b>Patient Facing Competencies</b></p>
<p><b>Minimum Proficiency Level</b></p>
<p>Accountability &amp; Self-Management</p>
<p>Level 3 - Intermediate</p>
<p>Adaptability to Change &amp; Learning Agility</p>
<p>Level 2 - Basic</p>
<p>Communication</p>
<p>Level 2 - Basic</p>
<p>Customer Service &amp; Patient Centered</p>
<p>Level 3 - Intermediate</p>
<p>Emotional Intelligence</p>
<p>Level 2 - Basic</p>
<p>Problem Solving &amp; Decision Making</p>
<p>Level 3 - Intermediate</p>
<p>Productivity &amp; Time Management</p>
<p>Level 3 - Intermediate</p>
<p>Teamwork &amp; Collaboration</p>
<p>Level 2 - Basic</p>
<p>Quality, Patient &amp; Workplace Safety</p>
<p>Level 2 - Basic</p>
<p><b>Leadership Competencies</b></p>
<p><b>Minimum Proficiency Level</b></p>
<p>Performance Management</p>
<p>Level 1 -Introductory</p>
<p></p><p>Equal Opportunity Employer / Disability / Veteran</p>
<p>
Columbia University is committed to the hiring of qualified local residents.</p></div>

Ambulatory Facilities Operations Administrative Assistant

Zeta Technologies

<p><b>Role Summary</b></p><p>We are seeking an experienced and proactive Assistant Manager &ndash; Admin &amp; Facilities to lead and strengthen our administrative and facility operations. This role requires a strong executional mindset with strong operational control to ensure a secure, efficient, and well-maintained workplace that aligns with company directives.Duties And Responsibilities</p><ul><li>Oversee facility maintenance, infrastructure, and workplace management as per standards</li><li>Manage administrative staff, drive performance, and oversee company events and logistics</li><li>Manage and supervise local and international travel, boarding, and lodging</li><li>Manage security protocols, gate pass controls, and visitor management systems</li><li>Ensure compliance with health, safety, and regulatory standards</li><li>Lead and guide the Admin &amp; Facilities team with customer centric mindset</li></ul><p><b>Job Specifications</b></p><ul><li>At least a Bachelor&rsquo;s degree in Business Administration or a related field</li><li>8 &ndash; 10 years of experience in administration/facilities management, including 2&ndash;4 years in a leadership role</li><li>Strong Administration, budgeting, and stakeholder coordination skills</li><li>Proven ability to lead teams and improve operational processes</li></ul><p>Pay: Rs250,000.00 - Rs300,000.00 per month</p><p>Work Location: In person</p>

Assistant Manager – Admin and Facilities

Solar Cancellation Resource Center

<p><b>Job Summary</b><br/>We are looking for a responsible, proactive, and hard-working individual to assist our Facilities Manager to ensure daily activities run smoothly and efficiently. This role a reliability, as well as taking the initiative to keep the office clean and functional. Attractive candidates should have experience and knowledge with facilities management, cleaning, overall upkeep.</p><p><b>Duties</b></p><ul><li>Office Cleaning and Maintenance (sweeping, cleaning windows, organizing areas).</li><li>Bathroom Maintenance (cleaning and sanitizing, restocking, mopping)</li><li>General Facility Upkeep (reporting issues/hazards, monitoring stock, handy-man)</li><li>Safety and Sanitation</li></ul><p><b>Requirements</b></p><ul><li>Previous Facilities Management experience preferred.</li><li>&ldquo;Handy-man&rdquo; skills desirable.</li><li>Familiarity with office environments and needs.</li><li>Strong work ethic</li></ul><p>Our team is looking for someone who can take on daily/weekly responsibilities. The position requires someone who can work well with others, can follow directions, and takes pride in their work. We are growing and looking for someone to assist our growth by providing day-to-day upkeep and maintenance. Eagerness and aptitude are essential to this position.</p><p><b>Job Type:</b> Part-time. On-site. M-F 11am-5:30pm.</p><p>Pay: $20.00 per hour</p><p>Work Location: In person</p>

Part-Time Facilities Manager

McDonald's Saudi Arabia Central, Eastern, & Northern Regions

<div>
 <p>
  <strong>
   About the Company
  </strong>
 </p>
 <p>
  McDonald&rsquo;s Saudi Arabia is owned and operated by Riyadh International Catering Corporation (RICC), the exclusive franchisee serving the central, eastern, and northern regions of the Kingdom. As a key contributor to the national economy, RICC proudly supports local suppliers and invests in developing Saudi talent through continuous training and career growth opportunities.
 </p>
 <p>
  Since its establishment in 1993, McDonald&rsquo;s Saudi Arabia has demonstrated an unwavering commitment to delivering safe, high‑quality products and exceptional service. The company upholds world‑class food safety systems, operational excellence, and a work environment that promotes development, innovation, and customer satisfaction.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Purpose
  </strong>
 </p>
 <p>
  The
  <strong>
   Consultant &ndash; Logistics
  </strong>
  is responsible for overseeing and managing all facility and asset operations for the Head Office and the Hamburger University &ldquo;Training &amp; Recruitment Center.&rdquo; This includes preventive and corrective maintenance, utility management, contractor oversight, workspace allocation, and ensuring full compliance with safety and operational standards. The role ensures seamless day‑to‑day facility operations, cost optimization, and accurate reporting to support business continuity and employee experience.
 </p>
 <p>
  The Consultant works closely with internal departments, external vendors, and service providers to maintain facility efficiency, uphold contractual agreements, and ensure a clean, safe, and well‑managed working environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Oversee preventive and corrective maintenance activities for all Head Office and Hamburger University building facilities, ensuring timely execution, issue resolution, and compliance with safety and regulatory requirements.
  </li>
  <li>
   Conduct routine inspections of building systems, equipment, and work areas to identify risks, operational gaps, and improvement opportunities, maintaining updated documentation and maintenance records.
  </li>
  <li>
   Manage and supervise office crew teams, ensuring cleaning schedules, hygiene standards, and workplace organization are consistently met across all facilities.
  </li>
  <li>
   Monitor water and electricity consumption, address service interruptions, coordinate with utility providers, and identify cost‑saving opportunities to optimize resource usage.
  </li>
  <li>
   Lead and manage facility‑related contractors and vendors, ensuring adherence to SLAs, high‑quality service delivery, contract compliance, and proper verification of completed work.
  </li>
  <li>
   Oversee workspace allocation, office moves, and workstation planning, ensuring efficient space utilization and coordination of office changes.
  </li>
  <li>
   Maintain adequate stock of office supplies and facility materials, managing inventory levels within approved budgets and ensuring timely replenishment.
  </li>
  <li>
   Utilize and monitor the Building Management System (BMS) to support effective facility oversight, troubleshooting, and operational efficiency.
  </li>
  <li>
   Prepare and submit weekly facility reports covering maintenance, utilities, asset status, contractor performance, and cleaning operations for management review.
  </li>
  <li>
   Collaborate closely with the Logistics Manager, Administration Department, and cross‑functional teams to support facility operations, escalate critical issues, and ensure smooth execution of facility‑related tasks.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Requirements
  </strong>
 </p>
 <p>
  <strong>
   Education &amp; Certifications
  </strong>
 </p>
 <ul>
  <li>
   Diploma in Engineering, Business Administration, or a related field (mandatory).
  </li>
  <li>
   Bachelor&rsquo;s degree in Engineering, Business Administration, or related field is preferred.
  </li>
 </ul>
 <p>
  <strong>
   Experience
  </strong>
 </p>
 <ul>
  <li>
   3&ndash;5 years of experience in facility operations, logistics coordination, or building management&mdash;preferably with exposure to Building Management Systems (BMS).
  </li>
  <li>
   Experience managing contractors, utilities, or facility‑related operations is strongly preferred.
  </li>
 </ul>
 <p>
  <strong>
   Technical Skills
  </strong>
 </p>
 <ul>
  <li>
   Strong knowledge of facility management practices and asset management.
  </li>
  <li>
   Working knowledge of Building Management Systems (BMS).
  </li>
  <li>
   Proficiency in MS Office and documentation.
  </li>
  <li>
   Strong vendor and contractor management capabilities.
  </li>
  <li>
   Understanding of cost control, safety regulations, and facility compliance standards.
  </li>
 </ul>
 <p>
  <strong>
   Core Competencies
  </strong>
 </p>
 <ul>
  <li>
   Strong organizational and planning skills.
  </li>
  <li>
   Excellent communication and reporting abilities.
  </li>
  <li>
   Problem‑solving mindset with high attention to detail.
  </li>
  <li>
   Ability to manage time, prioritize tasks, and handle multiple responsibilities.
  </li>
  <li>
   Ability to supervise teams and maintain a high standard of workplace quality.
  </li>
 </ul>
</div>


Assistant Facilities Administrator

Texas Department of Criminal Justice

<div></div><div><div><b>Organization</b><b>:</b> FACILITIES<div>
</div></div><div><b>
Primary Location</b><b>:</b> United States-Texas-HUNTSVILLE<div>
</div></div><div><b>
Job</b><b>:</b> Office and Administrative Support<div>
</div></div><div><b>
Employee Status</b><b>:</b> Regular<div>
</div></div><div><b>
Schedule</b><b>:</b> Full-time<div>
</div></div><div>
 <b>Travel</b> No<div>
</div></div><div><b>
Salary/Salary Range</b><b>:</b> $2,619.89 (Ret 2.5% Less) <b>Pay Basis</b><b>:</b> Monthly<div>
</div></div><div><b>
Hazardous duty/Longevity Pay</b><b>:</b> Longevity Pay<div>
</div></div><div><b>
Training Academy</b><b>:</b> No<div>
</div></div><div><b>
Work Site Visits</b><b>:</b> No<div>
</div></div><div><b>
Study Material</b><b>:</b> No<div>
</div></div><div><b>
Overtime Status</b><b>:</b> Non-exempt<div>
</div></div><div><b>
Job Posting</b><b>:</b> Apr 13, 2026, 12:00:00 AM<div>
</div></div><div><b>
Closing Date</b><b>:</b> Apr 22, 2026, 11:59:00 PM</div><div></div><div><p><b><br>
I. JOB SUMMARY</b></p><p>
Performs entry-level administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under close supervision with minimal latitude for the use of initiative and independent judgment.</p><p><b>
II. ESSENTIAL FUNCTIONS</b></p><p>
A. Assists in preparing, editing, and distributing correspondence, reports, forms, and documents; performs typing and word processing; develops formats for assignments; and reviews documents and forms for accuracy and completeness.</p><p>
B. Maintains record keeping and filing systems to include automated information systems; and compiles and maintains information on supply activities to include receipt, storage, and distribution of supply room materials.</p><p>
C. Sorts and delivers incoming, outgoing, and inter-office mail to various departments within and outside the division.</p><p>
D. Performs data entry, retrieval, and data searches; and assists in compiling statistical data. E. Provides assistance answering and routing incoming phone calls, taking messages, and greeting and directing visitors.</p><ul><li>Performs a variety of marginal duties not listed, to be determined and assigned as needed.</li></ul></div><div><p><b>
III. MINIMUM QUALIFICATIONS</b></p><p><b>
A. Education, Experience, and Training</b></p><p>
1. Graduation from an accredited senior high school or equivalent or GED.</p><p>
2. Six months full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience.</p><p>
3. Computer operations experience preferred.</p><ul><li>Ability to maintain the security and integrity of critical infrastructure as it is defined by state law.</li></ul><p><b>
B. Knowledge and Skills</b></p><p>
1. Knowledge of business terminology, spelling, punctuation, and grammar.</p><p>
2. Knowledge of office practices and procedures.</p><p>
3. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.</p><p>
4. Skill to communicate ideas and instructions clearly and concisely.</p><p>
5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.</p><p>
6. Skill to interpret and apply rules, regulations, policies, and procedures.</p><p>
7. Skill in problem-solving techniques.</p><p>
8. Skill in the use of computers and related equipment in a stand-alone or local area network environment.</p><p>
9. Skill to prepare and maintain complex records and files in an automated system.</p><p>
10. Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs.</p><p>
11. Skill in the electronic transmission of communications.</p><p>
12. Skill to type 45 words per minute (with no more than 10 errors) preferred.</p><p><b>
IV. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION</b></p><p>
A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 15-44 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.</p><p>
B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.</p><p>
C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.</p></div><div><b>
Additional Information</b><div></div><p><br>
Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor&rsquo;s name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete</p><p>
If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.</p><p>
Only candidates selected for an interview will be contacted.</p><p>
*Outside applicants will be required to submit to pre-employment drug testing as a condition of employment.*</p><p>
Questions regarding this posting may be directed to:</p><p>
Shelbie Morrow<br>
Human Resources Headquarters<br>
2 Financial Plaza, STE 600<br>
Huntsville, TX 77340<br>
PH (936) 437-4106<br>
EMAIL hr.selectionsteam3@tdcj.texas.gov</p><b>
Military Occupation Specialty Code</b><div></div><p><br>
The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met.</p><p></p><p><br>
Military Crosswalk Guide - Prepared by the State Auditor's Office</p><p>
Texas State Auditor's Office - Job Descriptions</p></div><div><b>
EEO Statement</b><div></div><p><br>
The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.</p></div></div>

Administrative Assistant I - Facilities - Facilities Division (045714)

Hilltop Residential

<div>Description:
<p><b>
Assistant Service Manager - Windhaven Park</b></p><p>
At Hilltop Residential, we are proud of our vibrant culture. We area world-class real estate investment company that provides unparalleled excellence to our customers and investors.</p><p>
Hilltop is dedicated to creating an unforgettable experience not only as a great place to live, but also a great place to work, and we are honored to have received the recognition as a Great Place to Work three years in a row, as well as being named a Top Workplace by the Houston Chronicle! If you want to be a part of a fast-growing company that puts their employees first &ndash; Hilltop Residential is it!</p><p><b>
Hilltop Residential Offers Great Benefits!</b></p><p>
&bull; Competitive Pay &bull; 401k with Company Match &bull; Comprehensive Medical, Dental and Vision Plans &bull; Paid Life Insurance &bull; Employee Referral Program &bull; Short and Long Term Disability &bull; Paid Time Off &bull; Employee Rent Discount Program &bull; Rapidly Growing Company with Opportunities for Growth</p><p><b>
Essential Responsibilities</b></p><ul><li>
Repair and enhance our community. You will be responsible for repairing and maintaining all plumbing, electrical, appliance, carpentry, and painting needs of the community. On-the-job training will be provided as needed.</li><li>
Be creative. You will be a creative problem solver who is attentive to detail, manage time well and learn quickly.</li><li>
Respond to service requests. You will launch into action when maintenance issues arise, collaborating with teammates and prioritizing service requests to earn trust and build resident satisfaction.</li><li>
Know the make-ready schedule. You will monitor apartment vacancies daily and initiate the turnover process with painting, cleaning, and repairing.</li><li>
Tend to preventive maintenance. You will safeguard equipment with regular tune-ups, helping equipment last longer and minimizing costly repairs.</li><li>
Notice the details. You will walk the property daily, inspecting all areas for cleanliness and safety, and helping to maintain great curb appeal.</li></ul>
Requirements:
<ul><li>1+ years of hands-on general maintenance experience</li><li>Availability to work a flexible schedule, including weekends</li><li>Rotating on-call responsibility for after-hours emergencies</li><li>Valid driver's license and/or access to reliable transportation</li><li>EPA license preferred</li></ul><p>
This role will require an EPA Universal or HVAC certification. If you meet all other requirements and are chosen for this position, Hilltop Residential will invest in your professional development by covering the cost for you to obtain the required certification.</p><p><i>
Applicants are evaluated on the basis of job qualifications&mdash;not race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital or domestic partner status, citizenship or any other status or characteristic covered by federal, state or local law.</i></p></div>

Assistant Service Manager

DentServ Dental Services

<div><p><b>Job Title:</b> CNA / Home Health Aide/ PCA / Assistant<br>
<b>Location:</b> Various Locations<br>
<b>Company:</b> DentServ<br>
We are looking for motivated individuals to join our team! Prior dental experience is preferred but not required. For over 40 years, we have been providing quality dental care to residents in nursing homes and rehab facilities. As an assistant, you will receive training to support our dentists.<br>
<br>
<b>Responsibilities:</b></p><ul><li>
Assist dentists in long-term care facilities</li><li>
Prepare room for dental exams and treatments</li><li>
Help with clinical and administrative documentation</li><li>
Interface with facility staff</li></ul><b>
Qualifications:</b><ul><li>
Good computer skills</li><li>
Patient care experience such as CNA / Home Health Aide/ PCA a plus</li><li>
Attention to detail and strong organizational skills</li><li>
Reliable and team-oriented</li></ul><b>
Compensation:</b><ul><li>
Competitive pay based on experience</li></ul><b>
Why Join Us:</b><ul><li>
Rewarding work with an impact on the lives of elderly patients</li></ul><p>
Interested, apply today!<br>
</p><p>
</p><p>GhRep8BXun</p></div>

CNA / Home Health Aide/ PCA / Assistant

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