facilities coordinator

Aamal Services

Job Title: Facilities Coordinator &ndash; Service Provider SideCompany: Maintenance and Management Solutions(MMS)Reports To: Facilities Manager Employment Type: Permanent Location: Doha, Project SiteCompany OverviewMMS is a leading facilities management provider delivering integrated maintenance, janitorial, security, and technical services to commercial, industrial, and institutional clients. We are seeking a proactive Facilities Coordinator to support our service delivery team in ensuring client facilities operate safely, efficiently, and in compliance with all contractual obligations.Job SummaryThe Facilities Coordinator acts as the operational bridge between our FM company, our clients, and our network of internal technicians or third-party subcontractors. This role is responsible for dispatching work orders, tracking preventive maintenance, managing vendor performance, and ensuring client service level agreements (SLAs) are met. The ideal candidate thrives in a fast-paced, KPI-driven environment and can coordinate multiple trades across one or more client sites.Core Responsibilities1. Work Order &amp; Dispatch Management<ul><li>Receive, log, and prioritize service requests via CMMS (e.g., ServiceChannel, Corrigo, Maintenance Connection, Maximo) or client portals.</li><li>Dispatch internal technicians or approved subcontractors to reactive and preventive maintenance tasks.</li><li>Ensure urgent/critical work orders (e.g., no heat, water leak, electrical outage) are acknowledged and resolved within contractual SLA timelines.</li><li>Close out work orders with detailed documentation (labor hours, materials used, resolution notes).</li></ul>2. Client &amp; Stakeholder Communication<ul><li>Serve as the primary point of contact for client facility managers or office managers for day-to-day service requests.</li><li>Provide regular status updates on open and completed work orders.</li><li>Escalate unresolved issues or recurring problems to the Account Manager.</li><li>Attend weekly or monthly client operational reviews alongside FM leadership.</li></ul>3. Preventive Maintenance (PM) Compliance<ul><li>Maintain and execute the preventive maintenance schedule for client assets (HVAC filters, fire alarm tests, elevator inspections, generator runs).</li><li>Coordinate access with clients for scheduled PMs.</li><li>Track PM completion rates and report deviations to the FM Manager.</li></ul>4. Vendor &amp; Subcontractor Coordination<ul><li>Maintain an approved vendor list (electricians, plumbers, HVAC techs, lift contractors, cleaners).</li><li>Issue purchase orders and confirm service scopes with subcontractors.</li><li>Collect certificates of insurance (COI), safety documentation, and job reports.</li><li>Validate subcontractor invoices against completed work orders before approving for payment.</li></ul>5. SLA &amp; KPI Reporting<ul><li>Generate weekly/monthly reports on:</li><li>Work order response time vs. SLA</li><li>First-time fix rate</li><li>Planned vs. reactive maintenance ratio</li><li>Client satisfaction scores (if surveyed)</li><li>Identify underperforming vendors or recurring asset failures and recommend corrective actions.</li></ul>6. Health, Safety &amp; Compliance<ul><li>Ensure all maintenance activities comply with client site safety rules, OSHA standards, and local regulations.</li><li>Maintain safety data sheets (SDS), lockout/tagout (LOTO) records, and hot work permits.</li><li>Coordinate with client security teams for badging, access control, and after-hours escorting.</li></ul>7. Inventory &amp; Asset Management<ul><li>Track consumables and spare parts (lighting, belts, filters, chemicals) for client-dedicated stock.</li><li>Conduct periodic physical inventory counts.</li><li>Maintain asset registers for client equipment (age, model, serial number, maintenance history).</li></ul>8. Financial &amp; Administrative Support<ul><li>Assist in PO creation, invoice reconciliation, and accrual reporting.</li></ul>QualificationsRequired:<ul><li>Bachelor&rsquo;s degree in Facilities Management, Business, or Engineering preferred.</li><li>4+ years of experience in facilities coordination, work order dispatch, or vendor management &ndash; specifically working for an FM service provider, property management firm, or subcontractor network.</li><li>Proficiency with a CMMS or enterprise asset management system.</li><li>Understanding of SLA measurement, response time tracking, and work order lifecycle.</li><li>Strong written and verbal communication skills for client-facing interactions.</li><li>Ability to prioritize across multiple sites or client accounts simultaneously.</li><li>Valid driver&rsquo;s license and ability to travel between local client sites (if mobile role).</li></ul>Preferred:<ul><li>Facilities Management Professional (FMP) or Certified Facility Manager (CFM) candidacy.</li><li>Experience with ServiceChannel, Corrigo, Maximo, FM:Systems, or Angus AnyWhere.</li><li>Knowledge of MEP systems (mechanical, electrical, plumbing) at an awareness level.</li></ul>Key Competencies (FM Company Specific)<ul><li>Customer service orientation: You understand that the client company is your customer, and your job is to make their building &ldquo;just work.&rdquo;</li><li>Sense of urgency: You know that a broken elevator or restroom closure directly impacts client employee productivity.</li><li>Follow-through: You don&rsquo;t &ldquo;close&rdquo; a work order until the client confirms the issue is resolved.</li><li>Data integrity: You enter clean, consistent notes because FM billing and reporting depend on your accuracy.</li><li>Vendor management: You hold subcontractors accountable to the same SLAs your company promised the client.</li></ul>Working Conditions &amp; Physical Requirements<ul><li>Environment: Combination of office/desk work (75%) and site visits (25%) to mechanical rooms, rooftops, loading docks, and occupied client spaces.</li><li>Physical: Occasionally lift 25&ndash;50 lbs, climb ladders, walk client campuses, and access confined spaces (with proper training).</li><li>On-call: Rotating after-hours emergency response (by phone dispatch; occasional site visits).</li></ul>Job Type: PermanentPay: QAR1.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Facilities Coordinator: 3 years (Required)</li></ul>Work Location: In person

Facilities Coordinator

CBRE GWS KSA

Job Overview CBRE GWS KSA is seeking a diligent and proactive Facilities Coordinator to join our dedicated team. This is a full-time position based in Riyadh, Saudi Arabia. As a key member of the CBRE Global Workplace Solutions team, you will be responsible for supporting the day-to-day management of our client facilities. The successful candidate will be the first point of contact for service requests, ensuring the smooth and efficient operation of the site, maintaining a safe environment, and delivering an exceptional standard of service to all stakeholders. Responsibilities * Act as the primary point of contact for all facility-related enquiries and issues, managing the helpdesk system effectively. * Coordinate and oversee both planned and reactive maintenance tasks, liaising with suppliers, contractors, and engineers to ensure timely completion. * Conduct regular inspections of the premises to ensure compliance with health, safety, and environmental regulations. * Assist the Facilities Manager with budget tracking, processing invoices, and managing purchase orders. * Maintain accurate and up-to-date records, including compliance documentation, service reports, and asset registers. * Support the coordination of office moves, refurbishments, and other small-scale projects. * Manage inventory of office supplies, furniture, and equipment, placing orders as required. * Provide administrative support to the facilities management team, including preparing reports and correspondence. Qualifications * Proven experience in a facilities coordination, office management, or a similar administrative role. * Excellent organisational and time-management skills, with a proven ability to manage multiple priorities. * Strong interpersonal and communication skills, capable of liaising confidently with clients, colleagues, and external contractors. * A proactive approach to problem-solving and a keen eye for detail. * Proficiency in the Microsoft Office Suite (Word, Excel, Outlook) is essential. * A solid understanding of health and safety principles; a relevant qualification (e.g., IOSH) would be advantageous. * Experience using a Computer-Aided Facility Management (CAFM) system is highly desirable. * The ability to work effectively both independently and as part of a collaborative team.

Precision Skills International LLC

PRECISION SKILLS INTERNATIONAL LLC OMANFacility Management Coordinator(Mechanical Engineer)✔ Experience: Minimum 3&ndash;4 Years in maintenance projects✔ In Annual Maintenance Contracts / Facility Management✔ Excellent communication &amp; soft skills with related technical software.✔ Graduation in Mechanical Engineering from any recognized universityJob Type: PermanentPay: RO420.000 - RO470.000 per monthWork Location: In person

Facilities Management Coordinator

HomeTouch Property & Lifestyle Services

Facility Coordinator &ndash; HomeTouch Property &amp; Lifestyle ServicesJoin a Growing Property &amp; Lifestyle Services Company Where Your Work Truly MattersAt HomeTouch Property &amp; Lifestyle Services, we believe well-managed spaces create better living and working experiences. We are expanding our operations and are looking for a proactive Facility Coordinator who is organized, solution-driven, and passionate about maintaining high standards in property and facility management.This role is ideal for someone who enjoys coordination, problem-solving, and ensuring that facilities operate smoothly every day.Key Responsibilities<ul><li>Coordinate daily facility operations and maintenance activities</li><li>Liaise with vendors, contractors, and service providers</li><li>Monitor cleaning, repairs, and preventive maintenance schedules</li><li>Respond promptly to maintenance requests and service issues</li><li>Conduct routine inspections of facilities to ensure quality standards</li><li>Maintain accurate records of maintenance work and service reports</li><li>Support health, safety, and compliance procedures</li><li>Assist in budget tracking and cost control for facility services</li><li>Communicate effectively with internal teams and management</li></ul>Requirements<ul><li>Previous experience in facilities management, property coordination, or operations support</li><li>Strong organizational and multitasking skills</li><li>Good communication and vendor management abilities</li><li>Basic knowledge of maintenance systems and building operations</li><li>Proficiency in MS Office or similar tools</li><li>Ability to work independently and handle urgent issues calmly</li><li>High attention to detail and service quality mindset</li></ul>Why Join Us?At HomeTouch, you&rsquo;ll be part of a supportive and growing team that values reliability, professionalism, and continuous improvement. We offer a stable working environment where your contributions directly impact operational success and customer satisfaction.How to ApplyIf you are ready to take the next step in your facilities management career, apply now with your updated CV. Shortlisted candidates will be contacted for an interview.نوع الوظيفة: دوام كاملالراتب المدفوع: QAR٦٬٠٠٠٫٠٠&nbsp;لكل يومموقع العمل: بشكل شخصي

Facility Coordinator

Reliance Facilities Management

Job Description &middot; The Facilities Coordinator will provide administrative support to the Facilities Manager and the organization, manage office functions including: Work Order coordination, Security badge and access assignments, database management, daily office operations, coordination of budgeting/accounting systems, maintaining office records, and providing general support services for the divisional staff.&middot; The Facilities Coordinator, under the supervision of the Facilities Manager, will manage all outside contractors in support of the Facilities Department, including maintaining records and contracts, coordinating project activities, and providing scheduling supportEssential Job Functions:&middot; Assist the operation manager on the day-to-day operations.&middot; Documented violation to inform HR for all facility issues related to employees&middot; CAFM implementation and regular coordination with the FM software vendor on teething problems in the implementation&middot; Generation of reports related to overdue jobs which could be due to materials procurement, manpower&middot; Preparation of MMR&rsquo;s for FM AMC sites&middot; Calling up vendors for getting quotes/specifications related to specific ADHOC jobs&middot; Preparation/review of quotes/contracts/agreements&middot; Quotation approval follow ups with client and updates in the Quotation tracker&middot; Getting service reports/overtime details from site supervisors/technicians for the preparation of Weekly reports.&middot; Maintain strong working relationships with our vendors&middot; Review purchasing agreements with vendors and maintain open lines of communications with those vendors&middot; Follows HSE (Health, Safety and Environmental) procedure implemented by company rules and procedures&middot; Contract related communication with vendors.&middot; Cash Advance will be prepared by self for any ADHOC works whenever required with line approval from Management.&middot; WCR&rsquo;s prepared and shared for invoicing purpose and recorded in the Tracker.&middot; Documenting processes and keeping maintenance records.&middot; Monitoring maintenance budget spending.&middot; Set up, maintain, and organize department's central files, information, filing, and messages.&middot; Drivers log in and time sheet everyday for all vehiclesJob Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthExperience:<ul><li>FM Coordinator : 3 years (Preferred)</li></ul>Work Location: In person

FM Coordinator

Rug Scrubbbers LLC

Rug Scrubbbers LLC is a professional cleaning and facilities services company headquartered in Doha, Qatar. We specialize in delivering high-quality cleaning solutions, hygiene services, and operational support that empower businesses and households to maintain safe, efficient, and welcoming environments. Our mission is to combine reliability, professionalism, and innovation to ensure seamless service delivery and client satisfaction.Position Overview We are seeking a Cleaning Services Coordinator to oversee and manage daily cleaning operations. This role requires a proactive professional with strong organizational skills, service knowledge, and the ability to coordinate between clients, staff, and internal teams. The Cleaning Services Coordinator will play a key role in ensuring smooth workflows and maintaining Rug Scrubbbers LLC&rsquo;s reputation for excellence in cleaning and facilities services.Key Responsibilities<ul><li>Coordinate cleaning schedules, staff assignments, and operational workflows.</li><li>Liaise with clients to understand requirements and provide timely updates.</li><li>Supervise cleaning staff and ensure adherence to quality and hygiene standards.</li><li>Maintain accurate records of service delivery, contracts, and client communications.</li><li>Support procurement of cleaning supplies and equipment.</li><li>Prepare reports on cleaning performance and recommend improvements.</li><li>Ensure compliance with Qatar&rsquo;s health, safety, and environmental regulations.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Facilities Management, or related field.</li><li>2&ndash;4 years of experience in cleaning services coordination or facilities management.</li><li>Strong knowledge of cleaning processes, hygiene standards, and operational workflows.</li><li>Excellent communication, organizational, and leadership skills.</li><li>Proficiency in MS Office Suite and service management tools.</li><li>Ability to manage multiple tasks and deliver under deadlines.</li></ul>What We Offer<ul><li>Competitive salary and benefits package.</li><li>Opportunity to grow within a dynamic Qatar-based facilities services company.</li><li>Professional development and career advancement opportunities.</li><li>A collaborative and service-driven work environment.</li></ul>How to Apply Interested applicants may send their CV and cover letter via Indeed or directly to the company&rsquo;s recruitment team, highlighting their experience in cleaning services coordination and achievements in managing operational workflows.Job Type: Full-timePay: Up to QAR640,000.00 per yearWork Location: In person

Cleaning Services Coordinator

Associate Property Manager

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Facilities Coordinator

Facilities Coordinator

Facilities Management Coordinator

Facility Coordinator

FM Coordinator

Cleaning Services Coordinator

Associate Property Manager