facilities coordinator

JLL supports the Whole You, personally and professionally.
 
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
 
We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.
 
If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!
 
Role Purpose
 Reporting daily to the Office Service Coordinator or Facilities Manager, the role of Facilities Coordinator has been created to assist in all and any areas to ensure that the FM services to the building run smoothly.
 
What this job involves
 Assessing building maintenance issues by conducting weekly walks of the building and recording the findings.
 Working with the Facilities Manager and Moves and Changes team to address internal space requirements and to organise/assist with team moves and Moves and Changes team.
 Monitoring stock levels of Stationary and Consumables used by Employees and placing orders with suppliers.
 Managing internal moves within the building with the Facilities Manager.
 Working with Facilities Manager and Moves and Changes team to maintain floor plans.
 Assisting in setting up in house and external events as and when required.
 Working with the Building Operations team and reporting all defective H&S equipment to the respective person and arrange for repairs to be carried out.
 Supporting the Office Service Coordinator as and when required regarding vendor management and Soft Service Support.
 Managing fire wardens and first aiders and assist with scheduling training and refresher training as necessary.
 Upkeep and review of Manuals, Handbooks, Guidance notes etc.
 Cover Receptionist Role & Responsibilities when required
 Understand primary responsibilities of Meeting and Evens and support M&E Specialist when required
 Manage day to day mail room operation, deliveries, enquiries, etc.
 Be aware of basic procedures, courier suppliers and all external key contacts.
 Manage mail related supplies stock and place order when needed.
 Other tasks and duties as required.
 
Every day is different, and in all these activities, we’d encourage you to show your ingenuity.
 
Sounds like you? To apply you need to be / have: 
Previous experience of working within a high profile corporate environment
 Previous reception or hospitality experience would be beneficial
 Pro-active and hands on – happy to support other Team members
 Knowledge of Facilities Management processes preferable
 IT Skills, Outlook, Excel, Word.
 Professional, friendly and welcoming attitude
 Good attention to detail
 Ability to show initiative
 Excellent communication skills
 Organizational skills and the ability to prioritize a busy workload
 Customer service background essential
 
What you can expect from us
 You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
 Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.
 Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...
 Apply today at jll.com/careers.
 
JLL Privacy Statement
 When you visit JLL websites, JLL may collect information related to those visits, without you actively sending that information. This information may include, for example, the internet browser you are using, your access device’s operating system, the language in which that system presents information to you, your IP (Internet Protocol) address, the web search that took you to the JLL website, the web pages and advertisements displayed to you, and the links you click on.
 For additional details please see JLL's Global Privacy Statement or our career site pages for each country.
 For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.
 If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
 
Personalized benefits that support personal well-being and growth:
 
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
 
About JLL –
 
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
 
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
 
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

Facilities Coordinator

Confidential

<div>
 
 As an assistant facility manager, you will be responsible for helping the Facility Manager in overseeing day-to-day operations, ensuring a safe and well-maintained environment, and coordinating various aspects of facility management.
 
 
 
 
 
 
 
 
 
 KEY RESPONSIBILITIES
 
 
 
 
 
 
 
 Procurement and Inventory Management
 
 
 <ul>
 <li>
 Handle procurement processes to maintain inventory levels and ensure monthly stock count.
 </li>
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 Market visits for price evaluation &amp; analysing data by keeping track of market dynamics.
 </li>
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 Ensure timely conversion of PR to PO to GRN.
 </li>
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 Liaison with requisitioner department for forecasted demand.
 </li>
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 Ensure vendors follow ups, rate negotiations, and offer comparatives.
 </li>
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 Ensure accurate records of store items, managing stock levels, and replenishing supplies.
 </li>
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 Coordinate with finance to process invoices and track expenses related to procurement.
 </li>
 </ul>
 
 
 Facilities Management
 
 
 <ul>
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 Oversee the maintenance and security of office facilities, ensuring a safe and productive work environment.
 </li>
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 Conduct regular inspections to identify maintenance needs and address them promptly.
 </li>
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 Fleet management
 </li>
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 Travel management
 </li>
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 Supervise housekeeping operations.
 </li>
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 Supervise maintenance of equipment.
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 Supervise fit out contractors.
 </li>
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 Liaison with the government authorities and landlords.
 </li>
 <li>
 Arrangement of inhouse and external meetings/events
 </li>
 <li>
 Implement Safety and security protocols, safety drills.
 </li>
 <li>
 Ensure timely repair and maintenance of offices, furniture/fixtures, and machines/equipment.
 </li>
 <li>
 Execute contracts &amp; SLAs wherever required.
 </li>
 <li>
 Handel office supplies, and equipment inventory.
 </li>
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 Serve as a point of contact for internal and external queries, redirecting them appropriately.
 </li>
 </ul>
 
 
 Financial Oversight
 
 
 <ul>
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 Support budget planning and monitoring for facility and administrative operations.
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 Identify cost-effective solutions and contribute to cost-saving initiatives.
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 Maintain accurate financial records and generate reports as required.
 </li>
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 Health And Safety Compliance
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 Ensure compliance with health, safety, and environmental regulations.
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 Participate in risk assessments, maintain records, and assist in emergency preparedness.
 </li>
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 Coordinate and participate in training sessions on safety protocols and emergency procedures.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 QUALIFICATIONS, EXPERIENCE, KNOWLEDGE, SKILLS
 
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Graduate preferably in Management &amp; Engineering
 </li>
 <li>
 Relevant Experience
 </li>
 </ul>
 
 
 Experience
 
 
 <ul>
 <li>
 3-4 years of work experience in facility management or similar role
 </li>
 </ul>
 
 
 Knowledge
 
 
 <ul>
 <li>
 Proficient in ERP and Excel
 </li>
 <li>
 Knowledge of industry standards, regulations, and best practices in FM.
 </li>
 </ul>
 
 
 Skills
 
 
 <ul>
 <li>
 Excellent negotiating skills to negotiate the terms of lease agreement with landlord, cost negotiation/rationalisation with potential suppliers.
 </li>
 <li>
 High communication and influencing skills.
 </li>
 <li>
 Good Analytical and problem-solving skills
 </li>
 <li>
 Swift and economical Decision-making skills
 </li>
 <li>
 The ability to lead and manage teams and projects
 </li>
 </ul>
 
 
</div>

Volante Life

We are seeking a professional and reliable Male Spa Receptionist / Facilities Coordinator to join our team in a residential apartment setting. The role involves overseeing daily operations of the spa and wellness facilities, including guest bookings, gym access monitoring, and maintaining a high standard of service for residents.Key Responsibilities:<ul><li>Manage spa bookings, including massage appointments, steam, and sauna , ice bath reservations</li><li>Welcome and assist residents and guests in a professional manner</li><li>Monitor access and usage of the gym and wellness facilities</li><li>Ensure only authorized residents and approved guests are using the facilities</li><li>Maintain cleanliness and organization of reception and common areas</li><li>Coordinate with therapists and housekeeping when needed</li><li>Handle inquiries, phone calls, and booking systems efficiently</li><li>Report any issues or irregularities to management</li></ul>Requirements:<ul><li>Male candidate preferred</li></ul><ul><li>Previous experience as a receptionist, spa receptionist, or in a similar role</li></ul><ul><li>Good communication skills in English (additional languages are a plus)</li></ul><ul><li>Presentable, professional, and customer-service oriented</li></ul><ul><li>Basic knowledge of spa operations (massage, steam, sauna) is an advantage</li></ul><ul><li>Ability to multitask and handle administrative duties</li></ul><ul><li>Flexible with working hours</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Do you have experience managing or monitoring wellness or residential facilities (e.g., gym, spa, steam/sauna)?</li><li>Yes</li><li>No</li></ul>Experience:<ul><li>Spa Receptionist: 1 year (Preferred)</li></ul>Work Location: In person

Male Spa Receptionist / Facilities Coordinator

Decima International

<div><div>Decima International is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is to become the premier professional services provider across all industry sectors we are engaged in. To accomplish this, Decima International's founders established a simple yet powerful formula:

Approach each client engagement as a partnership, create an environment that attracts the most talented professionals and allows them to flourish, and regulate growth to maintain excellence in our service standards.</div><h4 class="jobSectionHeader">
About Decima International</h4>

Decima International is a leading professional services firm specializing in project management, planning, and advisory services for complex, large-scale developments. We partner with some of the world's most prominent organizations&mdash;particularly in the technology and infrastructure sectors&mdash;to deliver high-impact projects with precision and excellence. Our team thrives on innovation, collaboration, and a commitment to driving results in fast-paced, high-performance environments. 
If you are seeking a rewarding career within a dynamic and professional environment, Decima International offers strong opportunities for growth, exposure, and development.
<h4 class="jobSectionHeader">
Role Overview</h4>

We are seeking a proactive and detail-oriented Facilities Officer to support our office operations in Cairo. This role combines facility management, office administration, and coordination duties, ensuring the smooth day-to-day running of the workplace.

The ideal candidate will have early-career experience, strong organizational skills, and the ability to handle multiple responsibilities in a corporate setting.
<h4 class="jobSectionHeader">
Key Responsibilities</h4>
<ul><li>Oversee daily office operations to ensure a well-maintained and efficient working environment</li>
<li>Coordinate and manage office maintenance activities (repairs, utilities, cleaning, etc.)</li>
<li>Liaise with service providers, vendors, and contractors for facility-related services</li>
<li>Monitor and ensure timely completion of maintenance and service requests</li>
<li>Support general office administration and coordination tasks</li>
<li>Handle travel arrangements including flight bookings and logistics coordination</li>
<li>Assist in procurement activities and manage relationships with external providers</li>
<li>Coordinate document handling, including collection and delivery when required</li>
<li>Maintain records related to facilities, vendors, and office operations</li>
<li>Ensure compliance with company policies and safety standards within the office</li>
<li>Support team members with administrative and operational needs as required</li>
</ul><h4 class="jobSectionHeader">Qualifications</h4>
<h5 class="jobSectionHeader">Essential Requirements</h5>
<ul><li>1&ndash;2 years of experience in facilities, office administration, or a related role</li>
<li>Previous facilities management experience is a must</li>
<li>Exposure to a corporate work environment</li>
<li>Strong organizational and multitasking abilities</li>
<li>Good communication and interpersonal skills</li>
<li>Ability to coordinate with vendors and service providers effectively</li>
<li>Proactive attitude with a hands-on approach to problem-solving</li>
<li>Fluency in English and Arabic</li>
</ul><h4 class="jobSectionHeader">Nice to Have</h4>
<ul><li>Experience in travel coordination and logistics</li>
<li>Familiarity with procurement processes and vendor management</li>
<li>Basic knowledge of health and safety standards in office environments</li>
</ul><h4 class="jobSectionHeader">Position Details</h4>
<ul><li>Title: Facilities Officer</li>
<li>Location: Onsite &ndash; Cairo, Egypt (Heliopolis)</li>
<li>Employment Type: Full-time</li>
</ul><h4 class="jobSectionHeader">Core Competencies</h4>
<ul><li>Office Administration</li>
<li>Facilities Coordination</li>
<li>Vendor Management</li>
<li>Communication and Organization</li>
<li>Problem Solving</li>
</ul><div>
Decima International is an Equal Opportunity Employer who is committed to the safety and wellbeing of all. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law.

At Decima International, we offer a competitive salary package, including paid time off and performance-based bonuses. We also provide excellent medical, vision and dental insurance for our employees.</div></div>

Facilities & office Coordinator

Amazon.com

<div><h2 class="jobSectionHeader">DESCRIPTION</h2><div>
The Facilities Coordinator will have a significant impact on customer experience. The Facilities Coordinator will have the ability to lead and manage outside contractors, be on call for emergencies, to handle multiple projects and daily activities, and meet tight time lines. The Facilities Coordinator will develop plans on how to accomplish engineering departmental goals. 
 
The Facilities Coordinator will be responsible for the leadership/development and coaching of the team. Performance Management will be carried out by the Facilities Coordinator &ndash; Maintenance. This role also leads the technical team in providing both a reactive and pro-active maintenance service on all operational equipment and facilities infrastructure within the Fulfilment Centre (FC). The role has a direct impact on the site, its productivity and operational success. If equipment is not available or performs badly it minimizes the capacity and throughput of the site. 
 
 
 
 
Key job responsibilities 
<ul><li>To provide supervision and leadership to Facility Supervisors</li><li>To develop Preventive and predictive maintenance of FC assets including material handling and automation systems</li><li>To be experienced in installing, maintaining, and troubleshooting any of the following: relay logic, ladder diagrams, controls components, sensors &amp; scanners, motor starters, relays, limit switches, electronic sensors, servo drives, frequency inverters, linear drives, sorters, mechanical components (rolls, bearing, belts)</li><li>To act as an ambassador for safety within the team and to promote safe working across the site</li><li>Manage day to day engineering and soft services including housekeeping and upkeep of premises</li><li>To Manage EHS and statuary compliance of FC including waste management and hazardous waste management as per bylaws, timely renewal of licenses</li><li>To develop and maintain a good working relationship across all levels in the organization</li><li>Ability to provide enriched feedback to enhance individual performance</li><li>Ability to prioritize and manage resources under high pressure</li></ul>
- Oversees day-to-day facility operations, including conveyor system maintenance, supervises maintenance work and sub-contractors - Ensure implementation of facility systems checks through computerized maintenance management system. Provide technical guidance for MHE and BB maintenance. 
<ul><li>To support technicians by motivating, providing knowledge and hands on experience</li><li>To develop and maintain a good working relationship across all levels in the organization</li><li>Ability to provide enriched feedback to enhance individual performance</li><li>Ability to prioritize and manage resources under high pressure</li></ul></div><h2 class="jobSectionHeader">
BASIC QUALIFICATIONS</h2><ul><li>Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays</li><li>Experience in functional maintenance in a reliability centered maintenance environment</li><li>Knowledge of diverse MHS, industrial mechanical and electrical systems and automation, controls and robotics systems</li><li>4+ years of using a computer maintenance management system in planning, scheduling and auditing overall facilities/maintenance activities experience</li><li>Bachelor's degree in mechanical engineering, electrical engineering, or an equivalent engineering science</li></ul><h2 class="jobSectionHeader">
PREFERRED QUALIFICATIONS</h2><ul><li>Experience in material handling systems (MHS) installation, operation and maintenance</li><li>In-depth understanding of facility maintenance and facility management systems, tools, and procedures.</li><li>In-depth understanding of facility maintenance and facility management systems, tools, and procedures.</li></ul> 
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.</div>

Senior Maintenance Engineer, Reliability Maintenance Engineering

Shaqab

Must be currently based in Qatar / Valid QIDSRPOSITIONQUALIFICATION/EXPERIENCE REQUIRED1Facilities CoordinatorSoft services background. Strong coordination, technical support, client management and communication skills (written &amp; spoken).2QA/QC CoordinatorQuality control background in soft services. Strong documentation, reporting, attention to detail and problem-solving skills.3Site Coordinator (Cleaning Services)Supervision of daily cleaning operations. Team coordination, reporting and issue resolution skills.4Site Coordinator (Pantry &amp; Hospitality Services)Supervision of pantry and hospitality services. Operational coordination, client handling and problem-solving skills.Job Type: Full-timePay: QAR2,500.00 - QAR4,500.00 per monthWork Location: In person

Site Coordinator (Pantry & Hospitality Services)

Gulf Overseas HR Consultancy

Job Description: We are currently seeking a skilled and experienced Maintenance Coordinator to oversee maintenance operations for our office and showroom facilities. The ideal candidate will be responsible for ensuring smooth day-to-day maintenance activities and coordinating with technicians and vendors.Responsibilities:Coordinate daily maintenance activities (preventive and corrective).Schedule and assign tasks to maintenance technicians.Monitor maintenance work progress and ensure timely completion.Maintain records of maintenance activities, reports, and equipment history.Prepare and track work orders using maintenance management systems (CMMS).Coordinate with vendors and contractors for repairs and servicing.Ensure availability of spare parts and materials.Assist in planning preventive maintenance schedules.Handle emergency maintenance requests promptly.Ensure compliance with safety standards and company policies.Prepare reports on maintenance performance, downtime, and costs.Requirements:Diploma / Bachelor&rsquo;s Degree in Mechanical, Electrical, Civil or related field.2&ndash;5 years of experience in maintenance coordination or similar role.Knowledge of CMMS (Computerized Maintenance Management Systems).Good understanding of mechanical and electrical systems.Strong organizational and multitasking skills.Good communication and coordination abilities.Proficiency in MS Office (Excel, Word).Pay: QAR5,000.00 - QAR7,000.00 per monthWork Location: In person

Maintenance Coordinator

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