facilities coordinator

Al Rostamani International Exchange

<div><p>Every employee at Al Rostamani Group plays a role in making a real difference to the business and our customers. We care for our employees by offering them meaningful and purposeful work and an opportunity to grow, learn, contribute and succeed. Today, the Al Rostamani Group has come a long way since its birth in 1957. Our group has grown steadfastly with the guiding principles of Commitment, Care &amp; Vision, alongside a strong sense of active involvement in the community. We are a well-diversified group, with a key presence in industries such as General Trading, Automobiles and Heavy Equipment, Travel, Foreign Exchange, Financial Services, Property Management, Construction, Infrastructure Development and Information Technology Services. Our Group employs approximately 2000 people from 41 different nationalities, which contributes to our multicultural and multi-national environment.</p>
<div><div><div><h2 class="jobSectionHeader"><b>
Job Purpose</b></h2>
</div><div><p>
To work with the Facilities Engineer and Facilities Manager in support of their roles in the Facilities Management, Corporate Real Estate Department and across the wider ARG portfolio. Providing administrative support to CRE team. Ensuring routine administration and documentary duties are completed allowing management team to concentrate of services facing details.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Responsibilities</b></h2>
</div><div><ul><li>Provide administrative support to the Facilities Engineers and Facilities Managers.</li>
<li>Compose standard letters and memoranda in response to inquiries.</li>
<li>Act as liaison between the other administrators&rsquo; by transmitting directives, instructions and assignments and following up on the status of the same</li>
<li>Produce a variety of documents, charts, and graphs in final form</li>
<li>Organize department meetings, prepare minutes and follow up on matters arising thereof</li>
<li>Prepare and track LPOs using SAP system</li>
<li>Manage invoice input into SAP and coordinates authorization with Facilities Engineer/Facilities Manager.</li>
<li>Assist with preparation of the office or CRE budgets.</li>
<li>Collating information such as expenditure, Establish and maintain various filing and record management systems.</li>
<li>Oversees all aspects of general office coordination - i.e. desk/seat assignments, stationery supplies, equipment/machines, and Business Support requirements are liaised efficiently between the Facilities Manager for approval.</li>
<li>Follow up with Finance departments regarding issues, payments and contracts due.</li>
<li>Follow up with GLD for verifications of Contracts</li>
<li>Create and process Delegation of Authority approval documents such as invoices, reports, memos, letters and financial statements with the adept use of MS Office programs such as Word, Excel, PowerPoint</li>
<li>Follow up tenant documentation i.e. DM/DCD/DEWA/SEWA/SM completion certificates of fit outs, Utility bills, Statutory maintenance service reports</li>
<li>Assist in compilation of monthly reports/variance reports</li>
<li>Track statutory maintenance records and follow up</li>
<li>Prepare and generate Monthly Executive reports and structured data management .</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Job Requirements</b></h2>
</div><div><p>
Experience</p>
<ul><li>Minimum 3 years of relevant experience in the UAE property market management</li></ul><br>
<p>
</p><p>Knowledge &amp; Skills</p>
<ul><li>Ability to interact with staff at all levels</li>
<li>Good interpersonal skills</li>
<li>Maintain high level of confidentiality</li>
<li>Ability to work under pressure</li>
<li>Effective Communication skills</li>
<li>Attention to details</li>
<li>Experience successfully creating and/or modifying processes</li>
<li>Experience in Visio and CAD would be an advantage</li>
<li>Competent in Microsoft Office Software</li>
<li>Proficiency in English (spoken and written) / Arabic is an advantage</li>
<li>Customer service oriented</li>
<li>Good organization skill</li>
<li>A good understanding of property maintenance, methodologies and processes</li>
<li>A good communicator, with a track record of well-organized methodical work patterns</li>
<li>Able to work autonomously and react quickly in high pressured situations</li>
</ul>
</div></div></div><p>At Al Rostamani Group, we seek talented people who work hard to achieve great things. We consider not only your skills and experience, but also your passion for the role, your desire to learn and how well you align with our core values of care, commitment and vision. If this position represents an opportunity you wish to pursue, we invite you to apply.</p></div><p></p>

Facilities Coordinator - CRE

Al Abbas Group

<p><b>Company Description</b></p><p>Founded in 1967, Al Abbas Group (AAG) is one of the UAE&rsquo;s leading and most respected business establishments. The group operates across diverse sectors including Distribution, Real Estate, Solution Providers, Manufacturing, Food &amp; Beverage, Support Services, and Strategic Communications. Built on a foundation of experience, innovation, and commitment to quality service, AAG has established a strong reputation for delivering excellence. The organization continues to provide dynamic, customized solutions to meet the diverse needs of its customers.</p><p>We are hiring a <b>Facilities Management Coordinator</b> to support the daily operations of Al Abbas Group offices and facilities across the UAE. This role combines office administration, site inspections, and facilities coordination to ensure compliance, safety, and smooth operations.</p><p><b>Key Responsibilities</b></p><ul><li>Conduct site inspections and ensure compliance with internal and HSE standards</li><li>Coordinate with contractors, vendors, and internal teams</li><li>Manage office operations, assets, supplies, and admin requirements</li><li>Oversee recurring facility services and minor maintenance works</li><li>Support procurement, invoices, and vendor coordination</li><li>Liaise with IT for basic office setup and systems support</li></ul><p><b>Requirements</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, HR, or related field</li><li>Minimum 5 years of experience in admin / facilities / field operations</li><li>Strong organizational and communication skills</li><li>Proficient in MS Office</li><li>Valid UAE driving license and willingness to travel</li></ul><p><b>What We Offer</b></p><ul><li>Monthly Salary AED 8000.</li><li>Medical insurance.</li><li>Life insurance.</li><li>Annual flight ticket.</li></ul><p>Job Type: Full-time</p><p>Pay: Up to AED8,000.00 per month</p><p>Application Question(s):</p><ul><li>What is your current Salary?</li><li>What are your Salary Expectations?</li><li>What are your notice period ?</li></ul>

Facilities Management Coordinator (Tagalog or Arabic Specker)

AtkinsRéalis

<div><h2 class="jobSectionHeader"><b>Overview</b></h2><p>
The Facilities (FM) Coordinator plays a critical role in ensuring that all facilities are maintained in excellent condition through efficient daily operations, effective coordination with subcontractors, and timely resolution of service requests. This role focuses on delivering high-quality facilities services, maintaining compliance with safety standards, and supporting a seamless workplace experience. Additionally, the coordinator contributes to the successful execution of VIP visits and events by ensuring facilities are prepared to the highest standards, ultimately enhancing client satisfaction and overall service delivery.</p><h2 class="jobSectionHeader"><b>
Your role</b></h2><ul><li>
Oversee daily facilities operations and report issues to the Facility Manager</li><li>
Coordinate and supervise subcontractors to ensure quality service delivery</li><li>
Manage, track, and resolve service requests with proper documentation</li><li>
Maintain a structured system for tracking and fulfilling client requests</li><li>
Ensure all facility areas are clean, functional, and well-maintained</li><li>
Monitor pantry areas and coffee stations for cleanliness and stock levels</li><li>
Handle procurement, inventory, and distribution of stationery supplies</li><li>
Understand client processes, culture, and workplace policies to improve service</li><li>
Liaise with internal teams to meet operational requirements</li><li>
Monitor subcontractor performance through inspections and audits</li><li>
Conduct safety inspections and ensure compliance with HSE standards</li><li>
Maintain a safe, clean, and compliant working environment</li><li>
Support planning and execution of VIP visits and events</li><li>
Coordinate with the Events Team for smooth event operations</li><li>
Ensure facilities are fully prepared and presentable for VIP engagements</li><li>
Provide on-site support during events and VIP visits</li><li>
Deliver high levels of customer service and maintain professionalism</li><li>
Communicate effectively with clients and stakeholders</li><li>
Perform additional duties as assigned</li></ul><h2 class="jobSectionHeader"><b>
About you</b></h2><ul><li>
Prior experience in Facilities Management</li><li>
Strong understanding of facilities operations and service delivery</li><li>
Knowledge of policies, procedures, and regulatory compliance</li><li>
Proficiency in Microsoft Office and computer applications</li><li>
Strong communication and interpersonal skills</li><li>
Ability to multitask, prioritize, and stay organized</li><li>
Team-oriented with a collaborative approach</li><li>
Ability to adapt to changing priorities and flexible work schedules</li><li>
High level of professionalism and ability to maintain confidentiality</li></ul><h2 class="jobSectionHeader"><b>
Rewards &amp; benefits</b></h2><p>
Explore the rewards and benefits that help you thrive &ndash; at every stage of your life and your career.</p><p>
This includes:</p><ul><li>
Tax-free salary.</li><li>
Life insurance coverage.</li><li>
Medical insurance.</li><li>
Annual leave balance.</li><li>
Company gratuity scheme.</li><li>
Discretionary bonus program.</li><li>
Annual flight contribution.</li><li>
Transportation &amp; housing allowances.</li><li>
Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, personal health, fitness, and nutrition.</li></ul><p>
Seize every opportunity to sharpen your skills, expand your expertise, and be recognized for the impact you make.</p><h2 class="jobSectionHeader"><b>
About AtkinsR&eacute;alis</b></h2><p>
We're AtkinsR&eacute;alis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's'infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.</p></div><p></p>

FM Coordinator

Rocky Real Estate

<p>Common Area Coordinator &ndash; Property Management</p><p><b>Job Summary:</b><br/>Responsible for coordinating the maintenance, cleanliness, safety, and overall appearance of all common areas within the property/community. Ensures timely resolution of maintenance issues, supervises contractors, conducts inspections, and supports resident satisfaction.</p><p><b>Key Responsibilities:</b></p><ul><li>Conduct regular inspections of common areas and community facilities.</li><li>Coordinate preventive and corrective maintenance works.</li><li>Monitor contractor performance and service quality.</li><li>Ensure compliance with health, safety, and community standards.</li><li>Follow up on resident complaints and service requests related to common areas.</li><li>Maintain records, inspection reports, and maintenance logs.</li><li>Coordinate with internal departments and external vendors for issue resolution.</li></ul><p><b>Qualifications:</b></p><ul><li>Diploma/Bachelor's Degree in Civil Engineering, Facilities Management, or related field.</li><li>3+ years of experience in Property Management, Facilities Management, or Community Management.</li></ul><p><b>Skills:</b></p><ul><li>Maintenance coordination</li><li>Contractor management</li><li>Inspection and reporting</li><li>Customer service</li><li>Communication and problem-solving skills</li><li>Microsoft Office proficiency</li></ul><p>Pay: AED2,500.00 - AED3,500.00 per month</p><p>Application Question(s):</p><ul><li>Do you possess a Degree/Diploma in Civil Engineering, Facilities Management, Property Management, or a related discipline?</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Facilities Management: 1 year (Required)</li></ul><p>Work Location: In person</p>

Common Area Coordinator – Property Management

<div><h2 class="jobSectionHeader"><b>Overview</b></h2><p>
The Facilities Operations Management coordinator is responsible for overseeing day-to-day facilities management operations, with a strong focus on soft services, waste management, and subcontractor performance. The role ensures high-quality service delivery, safety compliance, and effective client engagement while supporting the Facility Manager in managing projects, audits, and operational requests that directly impact client satisfaction.</p><h2 class="jobSectionHeader"><b>
Your role</b></h2><ul><li>
Oversee project-related activities and report any discrepancies, risks, or issues to the Facility Manager.</li><li>
Manage facilities management (FM) subcontractors' daily operations and ensure effective implementation of service plans.</li><li>
Ensure proper and timely service delivery by subcontractors in line with contractual and service level agreements.</li><li>
Investigate, manage, and implement client service requests while maintaining an accurate service request tracking system.</li><li>
Develop a thorough understanding of client work processes, workplace culture, and policies to enable effective tenant service delivery.</li><li>
Take ownership of day-to-day decision-making and client interactions that directly impact client satisfaction.</li><li>
Liaise with internal support services and vendors to address operational and maintenance requests.</li><li>
Lead and oversee daily management of soft services, including housekeeping, cleaning, and waste management operations.</li><li>
Monitor and manage subcontractor performance through routine inspections, audits, and performance reviews.</li><li>
Conduct safety inspections, ad-hoc audits, and compliance checks to ensure standards are met.</li><li>
Ensure a safe and compliant working environment at all times.</li><li>
Perform additional duties and responsibilities as assigned by management.</li></ul><h2 class="jobSectionHeader"><b>
About you</b></h2><ul><li>
Bachelor's degree or diploma in Facilities Management, Operations Management, Hospitality, or a related field.</li><li>
3&ndash;6 years of experience in facilities or property management, preferably managing soft services and subcontractors.</li><li>
Strong knowledge of soft services operations, waste management, and FM best practices.</li><li>
Experience conducting inspections, audits, and safety compliance checks.</li><li>
Excellent communication and interpersonal skills for client and vendor coordination.</li><li>
Strong organizational and problem-solving skills with the ability to manage multiple priorities.</li><li>
Proficiency in service request tracking systems and basic reporting tools (MS Excel or similar).</li><li>
Awareness of health, safety, and environmental (HSE) standards and regulations.</li></ul><h2 class="jobSectionHeader"><b>
Rewards &amp; benefits</b></h2><p>
Explore the rewards and benefits that help you thrive &ndash; at every stage of your life and your career.</p><p>
This includes:</p><ul><li>
Tax-free salary.</li><li>
Life insurance coverage.</li><li>
Medical insurance.</li><li>
Annual leave balance.</li><li>
Company gratuity scheme.</li><li>
Discretionary bonus program.</li><li>
Annual flight contribution.</li><li>
Transportation &amp; housing allowances.</li><li>
Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, personal health, fitness, and nutrition.</li></ul><p>
Seize every opportunity to sharpen your skills, expand your expertise, and be recognized for the impact you make.</p><h2 class="jobSectionHeader"><b>
About AtkinsR&eacute;alis</b></h2><p>
We're AtkinsR&eacute;alis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's'infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.</p></div><p></p>

Facility Management Coordinator

OBAIDALLA TECHNICAL ENGINEERING

<p><b>Job Description</b></p><p>We are seeking a highly organized and proactive Maintenance Coordinator / Secretary with experience in building maintenance operations. The ideal candidate will be responsible for handling maintenance requests, coordinating with technicians and subcontractors, maintaining records, and ensuring smooth communication between tenants, management, and maintenance teams.</p><p><b>Key Responsibilities</b></p><p>Receive and record maintenance requests from tenants and clients.</p><p>Schedule and coordinate maintenance activities with technicians.</p><p>Follow up on open maintenance tickets and ensure timely closure.</p><p>Maintain maintenance records, reports, and documentation.</p><p>Coordinate with subcontractors and suppliers.</p><p>Prepare quotations, work orders, and service reports.</p><p>Update and manage maintenance tracking systems and spreadsheets.</p><p>Handle phone calls, emails, and customer inquiries professionally.</p><p>Monitor technician attendance and job completion status.</p><p>Support management with administrative and operational tasks.</p><p><b>Qualifications</b></p><p>Minimum 2&ndash;3 years of experience in building maintenance, facilities management, or maintenance coordination.</p><p>Strong knowledge of maintenance operations (AC, plumbing, electrical, civil works).</p><p>Proficiency in Microsoft Office, Google Sheets, and email correspondence.</p><p>Excellent organizational and communication skills.</p><p>Experience:</p><ul><li>Building maintenance operations: 3 years (Preferred)</li></ul><p>Language:</p><ul><li>English (Preferred)</li></ul><p>License/Certification:</p><ul><li>UAE Driving Licenses (Preferred)</li></ul><p>Location:</p><ul><li>Dubai (Preferred)</li></ul><p>Work Location: In person</p>

Maintenance Coordinator / Secretary

TransUnion

<div><p>TransUnion's Job Applicant Privacy Notice
</p><p></p><p><b>What We'll Bring:
</b></p>Overall Responsibility:
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Manage end-to-end real estate and facilities operations in Hyderabad, including team coordination and vendor management.<br>
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Vendor &amp; Landlord Management:
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Coordinate with landlords and multiple vendors (maintenance, utilities, security, housekeeping, transport, travel &amp; visa, cafeteria).
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Act as the primary liaison for issue resolution and communication.
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Monitor vendor performance, ensure contract compliance, and recommend renewals.<br>
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Financial Management:
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Develop and manage operating (Expense) and capital budgets.
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Handle key financial activities such as accounts payable, payroll, petty cash, and budgeting.<br>
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Space &amp; Occupancy Planning:
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Work with business leads and HR to track headcount and growth forecasts.
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Plan and execute seating, moves, and space optimization on a rolling basis.<br>
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Business Continuity &amp; Support Functions:
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Support Business Continuity Planning (BCP), crisis management coordination, and safety initiatives.
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Assist procurement activities across HR, IT, and Facilities.
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Provide additional operational support as required.<br>
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Operational Oversight &amp; Compliance:
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Supervise team performance to ensure quality, efficiency, and effectiveness.
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Conduct regular facility inspections and document findings.
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Recommend improvements in maintenance and MEP systems.
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Validate and ensure quality of vendor/contractor work.
<p></p><p><b>What You'll Bring:
</b></p><div><h3 class="jobSectionHeader"><b>Key Responsibilities
</b></h3><p><b>1. Facilities &amp; Operations Management
</b></p><ul><li>Oversee daily facilities operations, ensuring smooth functioning of office infrastructure and services.
</li><li>Conduct regular facility inspections and ensure high standards of maintenance and compliance.
</li><li>Recommend improvements in mechanical, electrical, and infrastructure systems.
</li><li>Ensure quality control and validation of work delivered by vendors and contractors.
</li></ul><p><b>2. Vendor &amp; Landlord Management
</b></p><ul><li>Manage relationships with landlords and service vendors (maintenance, utilities, security, housekeeping, transport, travel &amp; visa, cafeteria, etc.).
</li><li>Act as a liaison between internal stakeholders and vendors for issue resolution and communication.
</li><li>Monitor vendor performance, ensure contract compliance, and recommend contract renewals/improvements.
</li></ul><p><b>3. Financial &amp; Budget Management
</b></p><ul><li>Develop and manage operating (OPEX) and capital (CAPEX) budgets.
</li><li>Handle finance-related activities including accounts payable, payroll coordination, petty cash, and cost tracking.
</li><li>Drive cost optimization while maintaining service quality.
</li></ul><p><b>4. Space &amp; Occupancy Planning
</b></p><ul><li>Collaborate with business leaders and HR to track workforce headcount and growth projections.
</li><li>Plan and execute seating arrangements, moves, and space optimization strategies.
</li><li>Ensure efficient utilization of office space aligned with business expansion plans.
</li></ul><p><b>5. Business Continuity &amp; Safety
</b></p><ul><li>Support Business Continuity Planning (BCP) and crisis management initiatives.
</li><li>Coordinate Crisis Management Team activities and act as Crisis Connect coordinator.
</li><li>Lead and support safety initiatives and compliance requirements.
</li></ul><p><b>6. Cross-functional &amp; Procurement Support
</b></p><ul><li>Support procurement activities across Facilities, HR, and IT functions.
</li><li>Provide operational support for organizational needs and special projects as required.
</li></ul><p><b>7. Team Supervision &amp; Governance
</b></p><ul><li>Supervise and guide the facilities team to ensure efficient and effective service delivery.
</li><li>Ensure tasks are completed to quality, safety, and performance standards.
</li><li>Maintain proper documentation of inspections, audits, and operational activities.
</li></ul><h3 class="jobSectionHeader"><b>Key Skills &amp; Competencies
</b></h3><ul><li>Facilities &amp; Vendor Management
</li><li>Budgeting &amp; Financial Control
</li><li>Space Planning &amp; Workplace Strategy
</li><li>Stakeholder &amp; Relationship Management
</li><li>Business Continuity &amp; Safety Compliance
</li><li>Operational Excellence &amp; Problem-Solving
</li></ul></div><p></p><p><b>Impact You'll Make:
</b></p><p>the resource also needs to manage facilitiesTU Concierge platform and associated global reporting for our team.
</p><p></p>This job is assigned as On-Site Essential and requires in- person work at an assigned TU office location as a condition of employment.
<p></p><p>TransUnion Job Title
</p><p></p>Specialist I, Facilities Planning</div>

Specialist I, Facilities Planning

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