facilities coordinator

Hilmar Cheese Company

<div><p>At Hilmar Cheese Company we improve lives around the world through wholesome dairy products. Since our founding in 1984, Hilmar Cheese Company has been committed to innovation and sustainability. Our state-of-the art production facilities convert an abundance of locally sourced high-quality milk into a variety of nutritious cheeses, whey protein and lactose. The Cheese and Ingredients that we produce create a wide variety of retail and food service products from sliced and shredded cheeses, to protein supplements and infant formula. We are a trusted partner to premier food and beverage brands in more than fifty countries helping bring their vision into reality.</p><br>
<p></p>
<p>Throughout our decades of success and growth we have remained committed to our mission and values and these principles unite our people and guide all that we do.</p>
<div><div><div><h2 class="jobSectionHeader"><b>
A Typical Day</b></h2>
</div><div><p>
The Facilities Coordinator is responsible for ensuring safe and efficient operation of all Facilities related equipment with special emphasis on the Ammonia Refrigeration, High Pressure Steam, Water Delivery systems along with all related processes and equipment. Additionally, the Facilities Coordinator manages non-Production related Maintenance activities, develop, implement and coordinate both short and long range capital plans that meet the Strategic Plan objectives for the Facilities area of Hilmar Cheese Company.</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Job Responsibilities</b></h2>
</div><div><ul><li>Work with the Plant Safety Coordinator to ensure all RMP and PSM related requirements are met and implemented in a timely manner.</li>
<li>Provides direction, development and leadership to Facilities maintenance supervision and technicians.</li>
<li>Continue development and implementation of Facilities area preventive maintenance program utilizing CMMS and related systems.</li>
<li>Ensure compliance of all emission standards for Facilities equipment per the San Joaquin Valley Unified Pollution Control District.</li>
<li>Comply and lead audits of Cal-OSHA PSM, County CUPA, Federal EPA PSM and CDF.</li>
<li>Monitor and maintain all equipment within the plant&rsquo;s Facilities area. This area includes: boilers; chemical pumps; condensate return systems; air compressors; HVAC; ammonia refrigeration systems; compressed air, potable water systems and water softeners.</li>
<li>Coordinate any routine or major maintenance that could have implications on the daily production schedule with the Maintenance manager, Maintenance Supervisors, Plant Managers and Production Supervisors.</li>
<li>Ensure that daily analysis and chemical treatment of Facilities equipment are completed.</li>
<li>Timely analysis and repair of all breakdowns within the Facilities area utilizing PDM.</li>
<li>Evaluate the need for equipment upgrades and modifications for all Facilities equipment.</li>
<li>Evaluate and make changes to equipment computer programs and control panels.</li>
<li>Ensure proper billing and monitoring of all outside agencies performing maintenance within the Facilities area.</li>
<li>Research and order the necessary parts needed to maintain Facilities equipment.</li>
<li>Monitor all data collection such as: plant and facilities checklists; monthly fire system tests and all gas meter logs per SJVUPCD requirements.</li>
<li>Aid the Maintenance Manager in the evaluation of the future equipment requirements and outside support agencies.</li>
<li>Monitor and protect all resources and equipment maintained in the Facilities area.</li>
<li>Ensure all safety equipment is available and all safety procedures are followed including compliance with all RMP, PSM, OSHA, and Cal OSHA guidelines.</li>
<li>Monitor and ensure proper handling and storage for all Facility related chemicals.</li>
<li>Prepare design concept drawings, cost estimates and project scoping for annual Capital Plans.</li>
<li>Implement annual Capital Plan in specific area of responsibility. Coordinate projects to minimize Plant downtime while completing projects on time and within budget.</li>
<li>Ensure Facility compliance with all State and Federal guidelines regarding Ammonia Safety emission limits.<br>
</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>What You Will Need</b></h2>
</div><div><ul><li>High School Diploma or GED from an accredited institution.</li>
<li>4+ years&rsquo; of relevant maintenance experience in advanced leadership role.</li>
<li>Strong knowledge of all types of electrical systems including PLC, Line and Control circuitry.</li>
<li>Software program proficiency in: Excel, Word, PowerPoint and Outlook.</li>
<li>Able to demonstrate leadership, critical thinking, interpersonal, and organizational skills.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>What Will Put You Ahead</b></h2>
</div><div><ul><li>Bachelors and/or Advanced Degree in a related science field</li>
<li>6 years&rsquo; of relevant maintenance experience in advanced leadership role</li>
<li>Experience with SAP</li>
<li>Strategic knowledge of production operations management for quality, yield and cost.</li>
<li>Advanced knowledge of plant technical activities through technical study and training.</li>
<li>New equipment implementation through vendor facilitation and training.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Physical Demands &amp; Work Environment</b></h2>
</div><div><p>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will be required to:</p>
<ul><li>Stand, walk, use hands to finger, handle or feel and reach with hands and arms, climb or balance, stoop, kneel, crouch or crawl and talk or hear.</li>
<li>Stand and walk almost the entire workday.</li>
<li>Employees must be physically capable of working in any of the job tasks within their respective area.</li>
<li>Required to work at heights and in fairly small areas.</li>
<li>Pushing, pulling, reaching, bending, stooping, squatting, kneeling, handling and grasping, twisting/turning, repetitive bending.</li>
</ul>
</div></div></div><p><b><i>Food safety is a companywide responsibility and each employee must know their role in the manufacture and distribution of safe, wholesome, and high quality products.</i></b></p><br>
<p></p><p><i>This description is a general statement and does not include other duties as assigned
</i></p><p>Hilmar Cheese Company, Inc. is an Equal Opportunity Employer/EEO. We participate in E-Verify.</p><br>
<p></p>
<p>4C:Salary Range: USD (103145.0 - 154718.0) ANN</p></div>

Facilities Coordinator

Swatch Group

<div><b>The company</b><p><br>
Swatch Group is an international group active in the design, manufacture and sale of finished watches, jewelry, watch movements and components. Swatch Group supplies nearly all components required by its 18 watch brands, and Swatch Group companies supply movements and components to third-party watchmakers in Switzerland and around the world. Please be sure to visit our brands' websites to learn more about their fantastic products.<br>
<br>
Swatch Group is also a key player in the manufacture and sale of electronic systems used in watchmaking and other industries.</p><b><br>
Job description</b><p><b><br>
Facilities Coordinator</b></p>
<p>
We are seeking a motivated, customer service oriented individual to support the Retail Development team.</p>
<p>
Facilities coordinators handle building-equipment emergencies on an ongoing basis and serve as a liaison between company employees and outside contractors called in to fix problems. Facilities coordinators manage building and equipment maintenance schedules, test building security systems and prepare for emergencies by creating action plans. They may be involved in planning for the future building space and supply needs of an organization. Coordinators communicate daily with supply vendors and update company executives regularly.</p>
<p>
This role will be joining a small team of 2 other Facilities Individuals to support the retail business. This position is an office based position, Monday through Friday.</p><b><br>
Profile</b><p><br>
Responsibilities include:</p>
<ul>
<li>Facilities management of all SIS location</li>
<li>Managing building and equipment maintenance schedules.</li>
<li>Responding to urgent maintenance calls.</li>
<li>Provide back up for all facilities management for Corporate retail stores as and when required</li>
<li>To provide proactive facilities management including all maintenance and service contracts, as well emergency repairs.</li>
<li>To process all purchase orders, invoices relating to facilities management</li>
<li>Assist with competitive bidding</li>
<li>To follow all internal processes and protocol</li>
<li>Responsible for updating all vendor and contact files.</li>
<li>Provide regular reporting to Manager as agreed.</li>
<li>Work and communicate effectively with different departments and retail locations.</li>
<li>Perform general administrative duties relating to facilities</li>
<li>Any other work as required by Facilities Supervisor and Retail Development Manager</li>
<li>To provide emergency availability alternate weekends</li>
</ul><br>
<b>Professional requirements</b><p><b><br>
Requirements</b></p>
<ul>
<li>Two to Five years&rsquo; experience in facilities management in either retail or commercial environment.</li>
<li>Ability to troubleshoot retail maintenance and construction issues at all times.</li>
<li>Basic knowledge of construction</li>
<li>Experience of SAP desirable, but will consider other well-known systems</li>
<li>Basic knowledge of Excel necessary</li>
<li>Excellent communication skills</li>
<li>Ability to multi-task and handle changing priorities</li>
<li>Excellent verbal and written communication skills</li>
<li>Proficient computer skills including Microsoft Office and SAP</li>
<li>The ability to work well with all levels of internal management and staff</li>
<li>Strong time management skills</li></ul><br>
<p></p>
<p><b>
Additional Skill Requirements:</b></p>
<ul>
<li>Must be self-motivated and a self-starter; quick learner for a multifaceted business and companion domestic and international staff;</li>
<li>Must possess strong organizational, project management and problem-solving skills with multi-tasking abilities in a fast-paced corporate environment;</li>
<li>Arrive early and work late if necessary</li>
<li>Understand and follow posted work rules and procedures</li>
<li>Accept constructive feedback</li>
<li>Must be a team player</li>
</ul>
<p>This description outlines the basic responsibilities and requirements for the role. This is not a comprehensive listing of all job duties of the Facilities Coordinator. Duties, responsibilities and activities may change at any time with or without notice.</p><b><br>
Benefits Program</b><p><b><br>
The Swatch Group is an equal opportunity employer that promotes diversity and is committed to environmental sustainability.</b></p><br>
<ul>
<li>Excellent health, dental and vision insurance (employee and dependents are eligible 1st of the month following 30 days; generous employer contribution)</li>
<li>Immediate participation in the 401(k) and 100% vested employer match after one year (maximum 4% employer match with 5% employee contribution)</li>
<li>Company paid life insurance and Long Term Disability</li>
<li>18 days of PTO per year</li>
<li>Special bucket of sick time per year extended paid time for medical, parental and military leave</li>
<li>Holiday pay</li>
<li>Voluntary FSA, STD, Accident/Hospital Indemnity insurance</li>
<li>Employee product discount</li></ul><br>
<p></p>
<p><i>
For more information please see </i>https://transparency-in-coverage.uhc.com/</p><br>
<p></p>
<p>
#SGUSC</p><br>
Job Reference: SGUS_02211</div>

noon

<div>
 <p>
  <strong>
   About noon
  </strong>
 </p>
 <p>
  noon, the region's leading consumer commerce platform. On December 12th, 2017, Noon launched its consumer platform in Saudi Arabia and the UAE, expanding to Egypt in February 2019. The noon ecosystem of services now includes marketplaces for food delivery, quick-commerce, fintech, and fashion. Noon is a work in progress; we&rsquo;re six years in, but only 5% done. Noon&rsquo;s mission: every door, every day.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What you'll do:
  </strong>
 </p>
 <p>
  The Facilities Coordinator will support the Facilities Manager in overseeing daily office operations, ensuring a seamless, safe, and highly functional workplace. This role involves managing a variety of soft and hard services, coordinating corporate travel, and assisting with the strategic fit-out and relocation to a new office space.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  1. Maintenance &amp; Housekeeping:
 </p>
 <ul>
  <li>
   Conduct daily floor walks to identify and log maintenance issues (furniture, plumbing, electrical).
  </li>
  <li>
   Coordinate with technicians and contractors to ensure all repairs are completed with minimal disruption.
  </li>
  <li>
   Supervise the housekeeping team to maintain high standards of cleanliness in all workspaces, kitchens, and restrooms.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  2. Security &amp; Safety:
 </p>
 <ul>
  <li>
   Assist in monitoring CCTV systems and implementing office security protocols.
  </li>
  <li>
   Maintain the office "Lost &amp; Found" log and manage employee access cards.
  </li>
  <li>
   Ensure all health and safety regulations are met and fire safety equipment is regularly inspected.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  3. Logistics &amp; Event Management:
 </p>
 <ul>
  <li>
   Oversee the setup of meeting rooms and event spaces for large-scale corporate gatherings.
  </li>
  <li>
   Manage buffet supplies, catering deliveries, and pantry inventory.
  </li>
  <li>
   Coordinate internal company events, ensuring all logistical needs are met on time.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  4. Travel Management:
 </p>
 <ul>
  <li>
   Handle all employee and executive travel bookings, including flights, hotels, and ground transportation (Uber).
  </li>
  <li>
   Reconcile travel expenses and ensure compliance with company travel policies.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  5. Office Fit-out &amp; Relocation (Special Project)
 </p>
 <ul>
  <li>
   Support the Facilities Manager in the new office site selection and fit-out process.
  </li>
  <li>
   Act as a point of contact for contractors during the construction/design phase.
  </li>
  <li>
   Assist in the physical transfer of assets and employees to the new location to ensure a smooth transition.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Who will excel?
  </strong>
 </p>
 <p>
  We&rsquo;re seeking driven, resourceful individuals who thrive in a fast-paced startup environment and embrace problem-solving with a bias for action. We value clear, honest communication and expect a strong commitment to high standards holding yourself and others to a level of excellence in everything you do. Every hire should elevate the talent bar, contributing to a culture built on transparency, accountability, and a consistent focus on quality. If you're someone who speaks up, challenges the norm, and is committed to building something meaningful, you&rsquo;ll thrive here.
 </p>
</div>


Amazon.com

<div><h2 class="jobSectionHeader"><b>DESCRIPTION</b></h2><p>
The Facilities Coordinator will have a significant impact on customer experience. The Facilities Coordinator will have the ability to lead and manage outside contractors, be on call for emergencies, to handle multiple projects and daily activities, and meet time lines. The Facilities Coordinator will develop plans on how to accomplish engineering departmental goals.<br>
<br>
The Facilities Coordinator will be responsible for the leadership/development and coaching of the team. Performance Management will be carried out by the Facilities Coordinator &ndash; Maintenance. This role also leads the technical team in providing both a reactive and pro-active maintenance service on all operational equipment and facilities infrastructure within the Fulfilment Centre (FC). The role has a direct impact on the site, its productivity and operational success. If equipment is not available or performs badly it minimizes the capacity and throughput of the site.<br>
<br>
<br>
<br>
<br>
Key job responsibilities<br>
Responsibilities will include:<br>
To provide supervision and leadership to Facility Supervisors<br>
To develop Preventive and predictive maintenance of FC assets including material handling and automation systems<br>
To be experienced in installing, maintaining, and troubleshooting any of the following: relay logic, ladder diagrams, controls components, sensors &amp; scanners, motor starters, relays, limit switches, electronic sensors, servo drives, frequency inverters, linear drives, sorters, mechanical components (rolls, bearing, belts)<br>
To act as an ambassador for safety within the team and to promote safe working across the site<br>
Manage day to day engineering and soft services including housekeeping and upkeep of premises<br>
To Manage EHS and statuary compliances of FC including waste management and hazardous waste management as per bylaws, timely renewal of licenses<br>
To develop and maintain a good working relationship across all levels in the organization<br>
Ability to provide enriched feedback to enhance individual performance<br>
Ability to prioritize and manage resources under high pressure<br>
Oversees day-to-day facility operations, including conveyor system maintenance, supervises maintenance work and sub-contractors, Ensure implementation of facility systems checks through computerized maintenance management system. Provide technical guidance for MHE and BB maintenance.</p><h2 class="jobSectionHeader"><b>
BASIC QUALIFICATIONS</b></h2><ul><li>Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays</li><li>Experience in functional maintenance in a reliability centered maintenance environment</li></ul><h2 class="jobSectionHeader"><b>
PREFERRED QUALIFICATIONS</b></h2><ul><li>Experience in material handling systems (MHS) installation, operation and maintenance</li><li>In-depth understanding of facility maintenance and facility management systems, tools, and procedures.</li><li>In-depth understanding of facility maintenance and facility management systems, tools, and procedures.</li></ul><br>
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.</div>

Senior Maintenance Engineer, , Reliability Maintenance Engineering

Hatch

<div><p><b>Requisition ID: </b>97955</p><p><b>
Job Category: </b>Human Resources</p><p><b>
Location: </b>Riyadh, Riyadh Region, Saudi Arabia</p><p><br>
Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.</p><p></p><p><br>
As part of our Shared Services group, comprised of Finance, Marketing, Communications, Human Resources, Commercial, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems.</p><p></p><div><h2 class="jobSectionHeader"><b><br>
Housing Coordinator &ndash; Saudi Arabia</b></h2><p><b>
Location:</b> Riyadh, Saudi Arabia<br>
<b>Work Model:</b> On‑site<br>
<b>Employment Type:</b> Full‑time<br>
<b>Nationality Requirement:</b> Saudi National Only</p><h3 class="jobSectionHeader"><b>
About Hatch</b></h3><p>
Hatch is a global engineering, project management, and professional services firm committed to building positive change. With more than 70 years of experience, we deliver innovative solutions in mining, energy, and infrastructure. Our teams in Saudi Arabia support strategic projects that contribute to regional transformation and long‑term sustainable development.</p><p>
We are seeking a proactive and highly organized <b>Housing Coordinator</b> to support our operations across the Kingdom by ensuring efficient, compliant, and high‑quality accommodation solutions for our employees and project teams.</p><h3 class="jobSectionHeader"><b>
Position Overview</b></h3><p>
The Housing Coordinator plays a key role in managing and supporting employee accommodation across Saudi Arabia. Based in Riyadh, this role is responsible for coordinating housing allocations, maintaining housing standards, and ensuring compliance with Hatch requirements and local regulations.</p><p>
Working closely with HR, Project Managers, Travel and Mobility teams, and external housing providers, the Housing Coordinator ensures a smooth and positive accommodation experience for employees assigned to Hatch Saudi Arabia. The role supports multiple project locations across the Kingdom, including Riyadh and regional sites as required.</p><h3 class="jobSectionHeader"><b>
Key Responsibilities</b></h3><p><b>
Housing Management &amp; Operations</b></p><ul><li>
Coordinate housing allocations for new and existing employees across all KSA locations</li><li>
Maintain an accurate and up‑to‑date inventory of all accommodations, including apartments, villas, and compounds</li><li>
Support housing setup and close‑out activities for new projects, mobilizations, and demobilizations</li><li>
Conduct regular inspections to ensure accommodations meet Hatch standards for safety, comfort, and cleanliness</li><li>
Coordinate and monitor preventative and corrective maintenance, ensuring issues are resolved promptly</li></ul><p><b>
Vendor &amp; Contract Management</b></p><ul><li>
Liaise with landlords, real estate agencies, facility management companies, and service providers</li><li>
Track lease agreements, renewals, terminations, and negotiations while ensuring compliance with local regulations and contractual obligations</li><li>
Review housing‑related contracts and invoices for accuracy prior to submission to Finance</li></ul><p><b>
Employee Support</b></p><ul><li>
Act as the primary point of contact for housing‑related inquiries, concerns, and logistical support</li><li>
Support employees during move‑in and move‑out processes, ensuring a smooth transition</li><li>
Coordinate furniture, utilities connections, maintenance requests, and housekeeping services where applicable</li></ul><p><b>
Compliance &amp; Administration</b></p><ul><li>
Ensure housing operations comply with Hatch global standards, local laws, and site‑specific requirements</li><li>
Maintain detailed and accurate records, including housing databases, contracts, keys, inventories, and cost tracking</li><li>
Prepare regular reports on housing occupancy levels, housing costs, lease renewals, and service performance</li><li>
Support internal audits, safety inspections, and compliance reviews as required</li></ul><p><b>
Coordination Across KSA</b></p><ul><li>
Provide responsive housing support to Hatch teams in Riyadh, Jubail, and other regions (e.g., NEOM, Jeddah, Eastern Province)</li><li>
Coordinate closely with Travel and Mobility teams for project‑based accommodation requirements</li></ul><h3 class="jobSectionHeader"><b>
Saudization &amp; Local Development Commitment</b></h3><p>
This role is designated for <b>Saudi Nationals</b> and supports Hatch&rsquo;s commitment to the Kingdom of Saudi Arabia&rsquo;s <b>Saudization (Nitaqat)</b> program.</p><p>
Hatch is committed to developing local talent by providing meaningful employment, skills development, and exposure to international best practices. The Housing Coordinator will have opportunities for professional growth, training, and capability development while contributing directly to national workforce objectives and project success.</p><h3 class="jobSectionHeader"><b>
Employment &amp; Regulatory Compliance</b></h3><p>
Employment in this role is governed by the <b>Saudi Labour Law</b> and relevant <b>Ministry of Human Resources and Social Development (MHRSD)</b> regulations.</p><p>
Terms and conditions of employment will be provided under a locally compliant Saudi employment contract and will include statutory entitlements and benefits in accordance with applicable laws and regulations, including <b>GOSI registration</b> where required.</p><h3 class="jobSectionHeader"><b>
Qualifications &amp; Experience</b></h3><ul><li>
Saudi National (mandatory)</li><li>
Previous experience in housing coordination, facilities management, real estate administration, or a similar role (preferably within a multinational or project‑based environment)</li><li>
Strong understanding of residential leasing practices and accommodation standards in Saudi Arabia</li><li>
Proficiency in Microsoft Office (Excel, Word, Outlook)</li></ul><h3 class="jobSectionHeader"><b>
Skills &amp; Competencies</b></h3><ul><li>
Excellent communication skills in <b>Arabic and English</b> (written and verbal)</li><li>
Strong organizational and administrative skills with high attention to detail</li><li>
Ability to manage multiple priorities and meet deadlines in a fast‑paced environment</li><li>
Customer‑service mindset with a high level of professionalism and discretion</li><li>
Strong coordination and stakeholder management skills</li></ul><h3 class="jobSectionHeader"><b>
Personal Attributes</b></h3><ul><li>
Proactive, organized, and detail‑oriented</li><li>
Strong problem‑solving skills with the ability to make sound decisions under pressure</li><li>
Comfortable working independently while collaborating with cross‑functional teams</li><li>
Culturally aware and capable of supporting a diverse and multinational workforce</li></ul></div><p></p><p><br>
Why join us?</p><ul><li>
Work with great people to make a difference</li><li>
Collaborate on exciting projects to develop innovative solutions</li><li>
Top employer</li></ul><p><br>
What we offer you?</p><br>
<p></p><ul><li>
Flexible work environment</li><li>
Long term career development</li><li>
Think globally, work locally</li></ul><p></p><p><br>
Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.</p></div><p></p>

Housing Coordinator

Americana Restaurants

<div>
 <p>
  <strong>
   Job Purpose:
  </strong>
 </p>
 <p>
  The Maintenance Coordinator supports the UAE Maintenance Department by coordinating maintenance projects, managing operational trackers, and providing administrative and budgetary support. The role ensures smooth execution of New Store Openings (NSOs), remodels, and ongoing maintenance activities through effective stakeholder coordination, accurate documentation, and structured reporting, contributing to operational efficiency, compliance, and service quality.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Coordinate maintenance projects including NSOs, remodels, and equipment installations (AC, Drive-Thru, Unipole), ensuring timely execution and proper handover.
  </li>
  <li>
   Support site inspections and project takeovers in coordination with Project and Maintenance Supervisors.
  </li>
  <li>
   Liaise with suppliers, operations teams, and field stakeholders to track progress, resolve issues, and ensure completion of maintenance activities.
  </li>
  <li>
   Review, organize, and archive all project documentation in line with approved checklists and company standards.
  </li>
  <li>
   Create, maintain, and update trackers for Annual Maintenance Contracts (AMCs), recruitment, Business Review Meetings (BRMs), Performance Development Reviews (PDRs), and inventory management.
  </li>
  <li>
   Prepare periodic reports from trackers and share insights with relevant stakeholders.
  </li>
  <li>
   Provide administrative support including preparation of presentations for BRMs, quarterly reviews, business cases, SOPs, and MIS reports.
  </li>
  <li>
   Schedule meetings, prepare agendas, circulate documentation, and ensure follow-ups on action items.
  </li>
  <li>
   Support preparation of OPEX and CAPEX budgets for the Maintenance Department.
  </li>
  <li>
   Maintain equipment order sheets and supporting documentation for procurement activities.
  </li>
  <li>
   Monitor warranty service providers, assess service quality, and prepare performance reports, sharing insights with procurement to improve vendor performance.
  </li>
  <li>
   Ensure adherence to company policies, procedures, and documentation standards across all activities.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Education, Qualifications, and Experience:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Facilities Management, Engineering, or a related field.
  </li>
  <li>
   2&ndash;4 years of experience in maintenance coordination, facilities administration, project coordination, or a similar operational support role.
  </li>
  <li>
   Experience supporting budgeting processes, procurement documentation, and vendor management.
  </li>
  <li>
   Proven experience working with multiple stakeholders across operations, suppliers, and internal teams.
  </li>
  <li>
   Hands-on experience preparing reports, presentations, and operational trackers.
  </li>
  <li>
   UAE experience preferred, including coordination across multiple sites.
  </li>
  <li>
   Valid UAE driving license and transferable visa are an advantage.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Skills and Competencies:
  </strong>
 </p>
 <ul>
  <li>
   Strong organizational and administrative skills with the ability to manage multiple priorities.
  </li>
  <li>
   High attention to detail with accurate record-keeping capability.
  </li>
  <li>
   Proficiency in Microsoft Excel, PowerPoint, and Word.
  </li>
  <li>
   Strong stakeholder coordination and communication skills.
  </li>
  <li>
   Analytical mindset with problem-solving ability.
  </li>
  <li>
   Ability to work independently in a fast-paced operational environment.
  </li>
 </ul>
</div>


Maintenance Coordinator

Confidential

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 <p>
  <strong>
   JOB PURPOSE:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The coordinator will be supporting C-level, Senior Manager and staff of the Investment Development Department on several different initiatives relating to their department. A detailed breakdown can be found below:
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 </p>
 <p>
  <strong>
   KEY ACCOUNTABILITIES:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Manages calendars, makes travel arrangements, and organizes meetings and events for the C-level, Senior Manager and the team as and when required.
  </li>
  <li>
   Organizes Department internal &amp; external meetings, drafts and issues meeting agendas and follows up on actions.
  </li>
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   Works with the C-level, Senior Manager and respective Team heads on accurate documentation and reporting on the related matters.
  </li>
  <li>
   Supports the C-level in preparing periodic overviews of ID-activities used in periodic reporting to the CEO.
  </li>
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   Ensures the internal database on numbers of leads, investor meetings, stakeholder meetings and partnerships is up to date.
  </li>
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   Coordinates the department in the monthly reporting on KPI&rsquo;s to the Strategy Department.
  </li>
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   Manages the accurate input of individual leads and company info in the CRM.
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   Prepares and modifies documents including correspondence, reports, presentations, memos, and emails.
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   Coordinates the procurement matters by preparing the required procurement documents, review, process purchase requisitions and purchase orders execution, follows up on issues of payments and invoicing in line with company's policies, and closely aligns with the Chief Investment Development Officer on this on a regular basis.
  </li>
  <li>
   Coordinates the follow-up on human resources matters of the department, reporting and other relevant activities including recruitment process, vacations, amongst others, and closely aligns with the Chief Investment Development Officer on this on a regular basis.
  </li>
  <li>
   Coordinates on departmental budget follow-up and communication with needed parties and/or individuals on correctly implementing the identified budgeting process and submitting accurate, detailed, and timely budgetary information, and closely aligns with the C-level on this on a regular basis.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   QUALIFICATIONS, EXPERIENCE and SKILLS:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Management, Strategy, Finance, or other related fields
  </li>
  <li>
   Certification in facilities or office administration is advantageous.
  </li>
  <li>
   Fluency in
   <strong>
    English
   </strong>
   &amp;
   <strong>
    Arabic
   </strong>
   are required
  </li>
  <li>
   <strong>
    Minimum 3 years
   </strong>
   of experience in administrative support, facilities coordination, or operations roles.
  </li>
  <li>
   Service- and Result-oriented for colleagues, clients and organization objectives
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  <li>
   Strong proficiency with Excel and PowerPoint
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   Extensive experience in working with CRM systems
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   Collaborative approach to working together in a team and across departments
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   Project management and planning skills and ability to multitask and respond to a variety of demands
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  <li>
   Strong problem-solving and creative thinking aptitude
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  <li>
   Good interpersonal skills: ability to engage with individuals
  </li>
  <li>
   Business acumen, commercially minded
  </li>
 </ul>
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 </p>
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