facilities maintenance coordinator

Excel Metal Industries

<p><b>Purpose of the Role</b><br/>To operate and maintain the IBM Maximo system for Ashghal, ensuring effective management of assets, work orders, maintenance activities, and inventory related to infrastructure and facilities projects.</p><p><b>Key Responsibilities</b></p><ul><li>Manage <b>work orders, asset records, and inventory</b> within the Maximo system.</li><li>Generate reports and ensure <b>data accuracy and proper system updates</b>.</li><li>Provide <b>user support and troubleshoot system-related issues</b>.</li><li>Coordinate with project teams to support <b>maintenance and infrastructure operations</b>.</li><li>Handle <b>document control and records management</b> related to maintenance activities.</li></ul><p><b>Skills &amp; Qualifications</b></p><p><b>Education</b></p><ul><li>Bachelor&rsquo;s Degree in <b>Engineering, Information Technology, Facilities Management</b>, or a related field.</li></ul><p><b>Experience</b></p><ul><li>Experience working with <b>IBM Maximo</b> or similar <b>asset/maintenance management systems</b>.</li><li>Experience in <b>Roads and Signages maintenance projects</b> will be an advantage.</li></ul><p><b>Skills</b></p><ul><li>Proficiency in <b>Maximo system operations and reporting</b>.</li><li>Basic <b>IT troubleshooting and system support</b> knowledge.</li><li>Good <b>data management and documentation skills</b>.</li></ul><p><b>Note:</b> <i>Immediate joiners only.</i></p><p>Job Type: Full-time</p><p>Work Location: In person</p>

Maximo Coordinator

HomeTouch Property & Lifestyle Services

<p><b>Facility Coordinator &ndash; HomeTouch Property &amp; Lifestyle Services</b></p><p><b>Join a Growing Property &amp; Lifestyle Services Company Where Your Work Truly Matters</b></p><p>At <b>HomeTouch Property &amp; Lifestyle Services</b>, we believe well-managed spaces create better living and working experiences. We are expanding our operations and are looking for a proactive <b>Facility Coordinator</b> who is organized, solution-driven, and passionate about maintaining high standards in property and facility management.</p><p>This role is ideal for someone who enjoys coordination, problem-solving, and ensuring that facilities operate smoothly every day.</p><p><b>Key Responsibilities</b></p><ul><li>Coordinate daily facility operations and maintenance activities</li><li>Liaise with vendors, contractors, and service providers</li><li>Monitor cleaning, repairs, and preventive maintenance schedules</li><li>Respond promptly to maintenance requests and service issues</li><li>Conduct routine inspections of facilities to ensure quality standards</li><li>Maintain accurate records of maintenance work and service reports</li><li>Support health, safety, and compliance procedures</li><li>Assist in budget tracking and cost control for facility services</li><li>Communicate effectively with internal teams and management</li></ul><p><b>Requirements</b></p><ul><li>Previous experience in facilities management, property coordination, or operations support</li><li>Strong organizational and multitasking skills</li><li>Good communication and vendor management abilities</li><li>Basic knowledge of maintenance systems and building operations</li><li>Proficiency in MS Office or similar tools</li><li>Ability to work independently and handle urgent issues calmly</li><li>High attention to detail and service quality mindset</li></ul><p><b>Why Join Us?</b></p><p>At HomeTouch, you&rsquo;ll be part of a supportive and growing team that values reliability, professionalism, and continuous improvement. We offer a stable working environment where your contributions directly impact operational success and customer satisfaction.</p><p><b>How to Apply</b></p><p>If you are ready to take the next step in your facilities management career, apply now with your updated CV. Shortlisted candidates will be contacted for an interview.</p><p>نوع الوظيفة: دوام كامل</p><p>الراتب المدفوع: QAR٦٬٠٠٠٫٠٠&nbsp;لكل يوم</p><p>موقع العمل: بشكل شخصي</p>

Facility Coordinator

Aamal Services

<p><b>Job Title: Facilities Coordinator &ndash; Service Provider Side</b></p><p><b>Company: Maintenance and Management Solutions(MMS)</b></p><p><b>Reports To:</b> Facilities Manager<br/><b>Employment Type:</b> Permanent<br/><b>Location:</b> Doha, Project Site</p><p><b>Company Overview</b></p><p>MMS is a leading facilities management provider delivering integrated maintenance, janitorial, security, and technical services to commercial, industrial, and institutional clients. We are seeking a proactive Facilities Coordinator to support our service delivery team in ensuring client facilities operate safely, efficiently, and in compliance with all contractual obligations.</p><p><b>Job Summary</b></p><p>The Facilities Coordinator acts as the operational bridge between our FM company, our clients, and our network of internal technicians or third-party subcontractors. This role is responsible for dispatching work orders, tracking preventive maintenance, managing vendor performance, and ensuring client service level agreements (SLAs) are met. The ideal candidate thrives in a fast-paced, KPI-driven environment and can coordinate multiple trades across one or more client sites.</p><p><b>Core Responsibilities1. Work Order &amp; Dispatch Management</b></p><ul><li>Receive, log, and prioritize service requests via CMMS (e.g., ServiceChannel, Corrigo, Maintenance Connection, Maximo) or client portals.</li><li>Dispatch internal technicians or approved subcontractors to reactive and preventive maintenance tasks.</li><li>Ensure urgent/critical work orders (e.g., no heat, water leak, electrical outage) are acknowledged and resolved within contractual SLA timelines.</li><li>Close out work orders with detailed documentation (labor hours, materials used, resolution notes).</li></ul><p><b>2. Client &amp; Stakeholder Communication</b></p><ul><li>Serve as the primary point of contact for client facility managers or office managers for day-to-day service requests.</li><li>Provide regular status updates on open and completed work orders.</li><li>Escalate unresolved issues or recurring problems to the Account Manager.</li><li>Attend weekly or monthly client operational reviews alongside FM leadership.</li></ul><p><b>3. Preventive Maintenance (PM) Compliance</b></p><ul><li>Maintain and execute the preventive maintenance schedule for client assets (HVAC filters, fire alarm tests, elevator inspections, generator runs).</li><li>Coordinate access with clients for scheduled PMs.</li><li>Track PM completion rates and report deviations to the FM Manager.</li></ul><p><b>4. Vendor &amp; Subcontractor Coordination</b></p><ul><li>Maintain an approved vendor list (electricians, plumbers, HVAC techs, lift contractors, cleaners).</li><li>Issue purchase orders and confirm service scopes with subcontractors.</li><li>Collect certificates of insurance (COI), safety documentation, and job reports.</li><li>Validate subcontractor invoices against completed work orders before approving for payment.</li></ul><p><b>5. SLA &amp; KPI Reporting</b></p><ul><li>Generate weekly/monthly reports on:</li><li>Work order response time vs. SLA</li><li>First-time fix rate</li><li>Planned vs. reactive maintenance ratio</li><li>Client satisfaction scores (if surveyed)</li><li>Identify underperforming vendors or recurring asset failures and recommend corrective actions.</li></ul><p><b>6. Health, Safety &amp; Compliance</b></p><ul><li>Ensure all maintenance activities comply with client site safety rules, OSHA standards, and local regulations.</li><li>Maintain safety data sheets (SDS), lockout/tagout (LOTO) records, and hot work permits.</li><li>Coordinate with client security teams for badging, access control, and after-hours escorting.</li></ul><p><b>7. Inventory &amp; Asset Management</b></p><ul><li>Track consumables and spare parts (lighting, belts, filters, chemicals) for client-dedicated stock.</li><li>Conduct periodic physical inventory counts.</li><li>Maintain asset registers for client equipment (age, model, serial number, maintenance history).</li></ul><p><b>8. Financial &amp; Administrative Support</b></p><ul><li>Assist in PO creation, invoice reconciliation, and accrual reporting.</li></ul><p><b>QualificationsRequired:</b></p><ul><li>Bachelor&rsquo;s degree in Facilities Management, Business, or Engineering preferred.</li><li>4+ years of experience in facilities coordination, work order dispatch, or vendor management &ndash; <b>specifically working for an FM service provider, property management firm, or subcontractor network.</b></li><li>Proficiency with a CMMS or enterprise asset management system.</li><li>Understanding of SLA measurement, response time tracking, and work order lifecycle.</li><li>Strong written and verbal communication skills for client-facing interactions.</li><li>Ability to prioritize across multiple sites or client accounts simultaneously.</li><li>Valid driver&rsquo;s license and ability to travel between local client sites (if mobile role).</li></ul><p><b>Preferred:</b></p><ul><li>Facilities Management Professional (FMP) or Certified Facility Manager (CFM) candidacy.</li><li>Experience with ServiceChannel, Corrigo, Maximo, FM:Systems, or Angus AnyWhere.</li><li>Knowledge of MEP systems (mechanical, electrical, plumbing) at an awareness level.</li></ul><p><b>Key Competencies (FM Company Specific)</b></p><ul><li><b>Customer service orientation:</b> You understand that the client company is your customer, and your job is to make their building &ldquo;just work.&rdquo;</li><li><b>Sense of urgency:</b> You know that a broken elevator or restroom closure directly impacts client employee productivity.</li><li><b>Follow-through:</b> You don&rsquo;t &ldquo;close&rdquo; a work order until the client confirms the issue is resolved.</li><li><b>Data integrity:</b> You enter clean, consistent notes because FM billing and reporting depend on your accuracy.</li><li><b>Vendor management:</b> You hold subcontractors accountable to the same SLAs your company promised the client.</li></ul><p><b>Working Conditions &amp; Physical Requirements</b></p><ul><li>Environment: Combination of office/desk work (75%) and site visits (25%) to mechanical rooms, rooftops, loading docks, and occupied client spaces.</li><li>Physical: Occasionally lift 25&ndash;50 lbs, climb ladders, walk client campuses, and access confined spaces (with proper training).</li><li>On-call: Rotating after-hours emergency response (by phone dispatch; occasional site visits).</li></ul><p>Job Type: Permanent</p><p>Pay: QAR1.00 per month</p><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Facilities Coordinator: 3 years (Required)</li></ul><p>Work Location: In person</p>

Facilities Coordinator

Reliance Facilities Management

<p><b>Job Description </b></p><p>&middot; The Facilities Coordinator will provide administrative support to the Facilities Manager and the organization, manage office functions including: Work Order coordination, Security badge and access assignments, database management, daily office operations, coordination of budgeting/accounting systems, maintaining office records, and providing general support services for the divisional staff.</p><p>&middot; The Facilities Coordinator, under the supervision of the Facilities Manager, will manage all outside contractors in support of the Facilities Department, including maintaining records and contracts, coordinating project activities, and providing scheduling support</p><p><b>Essential Job Functions:</b></p><p>&middot; Assist the operation manager on the day-to-day operations.</p><p>&middot; Documented violation to inform HR for all facility issues related to employees</p><p>&middot; CAFM implementation and regular coordination with the FM software vendor on teething problems in the implementation</p><p>&middot; Generation of reports related to overdue jobs which could be due to materials procurement, manpower</p><p>&middot; Preparation of MMR&rsquo;s for FM AMC sites</p><p>&middot; Calling up vendors for getting quotes/specifications related to specific ADHOC jobs</p><p>&middot; Preparation/review of quotes/contracts/agreements</p><p>&middot; Quotation approval follow ups with client and updates in the Quotation tracker</p><p>&middot; Getting service reports/overtime details from site supervisors/technicians for the preparation of Weekly reports.</p><p>&middot; Maintain strong working relationships with our vendors</p><p>&middot; Review purchasing agreements with vendors and maintain open lines of communications with those vendors</p><p>&middot; Follows HSE (Health, Safety and Environmental) procedure implemented by company rules and procedures</p><p>&middot; Contract related communication with vendors.</p><p>&middot; Cash Advance will be prepared by self for any ADHOC works whenever required with line approval from Management.</p><p>&middot; WCR&rsquo;s prepared and shared for invoicing purpose and recorded in the Tracker.</p><p>&middot; Documenting processes and keeping maintenance records.</p><p>&middot; Monitoring maintenance budget spending.</p><p>&middot; Set up, maintain, and organize department's central files, information, filing, and messages.</p><p>&middot; Drivers log in and time sheet everyday for all vehicles</p><p>Job Type: Full-time</p><p>Pay: AED3,500.00 - AED4,000.00 per month</p><p>Experience:</p><ul><li>FM Coordinator : 3 years (Preferred)</li></ul><p>Work Location: In person</p>

FM Coordinator

Nakilat

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</div></li></ul></div></div></div><div><div><div><div><div><h1 class="jobSectionHeader"><b>Services Supervisor (QFAB)
</b></h1></div></div></div></div><div><div><div><div>Job Requisition No.: 22799
</div></div></div></div><div><div><div><div>Category: Shipyard
</div></div></div></div><div></div><div><div><div><div><p><b>Reports To: </b>Sr. Services Coordinator/ Head of Services</p>
<p><b>
Company</b> : Qatar Fabrication Company</p>
<p><b>
Location</b> : Ras Laffan, Qatar</p>
<p><b>
PREFERENCE WILL BE GIVEN TO QATARI CANDIDATES</b></p><br>
<p>
</p><p><b>Primary Functions</b></p>
<p>
Services Supervisor oversees a technical team of maintenance foremen and technicians to efficiently execute all service-related work orders directed by the Sr. Services Coordinator or production requests received from operations. Integral to this role is ensuring strict compliance with the SAP PM plan and addressing specific site requirements to support production and fabrication. Additionally, the Supervisor is responsible for accurate data entry and completion of work orders. Solid trade knowledge and technical skills are essential for promptly attending to, addressing, and resolving equipment failures.</p><br>
<p></p>
<p><b>
Tasks and Responsibilities</b></p><br>
<p></p>
<div>
<p><b>1) Site Management:</b></p>
<ul>
<li>Lead, mentor, and motivate a team of maintenance foremen and technicians to ensure the effective execution of service work orders and or production requests.</li>
<li>Provide technical guidance and support to team members, fostering a culture of continuous improvement and collaboration.</li>
<li>Responsible for the setup, supply, installation, maintenance of electrical extension cables, distribution boards, portable lighting, and other production support equipment</li>
<li>Responsible for the setup, supply, installation, maintenance of all portable mechanical gas and water manifolds, extension hoses, regulators etc</li>
<li>Responsible for facilitating the third-party lifting certification and calibration of the equipment in line with the company requirements.</li>
<li>Responsible for the stock management, maintenance, and supply of diesel fuel in the yard for various equipment ranging from forklifts, cranes, transporters, generators, compressors etc. Ensure the monthly consumption report is accurate and submitted on time.</li>
<li>Conduct TBT and work preparatory instructions to the workforce to ensure compliance to QFAB&rsquo;s QHSES requirements.</li>
<li>Facilitate PTW requirements, energy isolation, HIT card and relevant safety measures as applicable.</li>
<li>Collaborate with Sr. Services Coordinator in case of assistance required for quality measurement and use of precision or special tools.</li></ul><br>
<p></p>
<p><b>
2) Service Work Orders execution/ Production request:</b></p>
<ul>
<li>Supervise the timely and efficient execution of all service work orders or job cards assigned by the Services Coordinator for the Planner group.</li>
<li>Ensure that services tasks are completed according to established procedures, safety guidelines, and quality standards.</li>
<li>All man hours and resource utilization for the work order must be recorded in SAP PM WO followed by review of the Sr. Services Coordinator/ Head of Maintenance.</li>
<li>Provide spare parts and external service request to Sr. Services Coordinator for review and necessary action.</li>
<li>Work order completion report to be submitted to Sr. Services Coordinator with all findings, actions and pending items if any.</li>
<li>Adhere to department maintenance workflow process.</li></ul><br>
<p></p>
<p><b>
3) Compliance with yard layout/ project plan:</b></p>
<ul>
<li>Enforce strict adherence to the project plan for the timely delivery service requests.</li>
<li>Monitor team performance to ensure compliance with work order requirements and deadlines.</li></ul><br>
<p></p>
<p><b>
4) Facility modification and support works:</b></p>
<ul>
<li>Utilize solid trade knowledge and technical skills to promptly attend to, address, and resolve facility modification works.</li>
<li>Collaborate with maintenance team members and other stakeholders to ensure facility MOC is in place for the changes.</li>
<li>Obtain technical guidance from Maintenance Engineer as and when required.</li></ul><br>
<p></p>
<p><b>
5) Data Entry and Completion:</b></p>
<ul>
<li>Oversee accurate data entry and completion for work orders in the SAP PM system, including updating work status and recording observations.</li>
<li>Conduct regular verification of work order data to ensure accuracy and completeness.</li></ul><br>
<p></p>
<p><b>
6) Communication with work groups:</b></p>
<ul>
<li>Closely engage with Production supervisor for equipment malfunction, observations and cascade the information to the Services workforce.</li>
<li>Coordinate with production supervisor to align equipment availability and utilization plan to ensure uninterrupted production.</li></ul><br>
<p></p>
</div>
<div><p><b>Qualifications, Experience and Skills</b></p><br>
<p></p>
</div>
<p><b>Qualifications:</b></p>
<ul>
<li>Diploma in Mechanical / Industrial / Electrical and or with relevant years of work experience</li></ul><br>
<p></p>
<p><b>
Experience &amp; Skills:</b></p>
<ul>
<li>3+ Years in the field of Facilities and Maintenance/ Services</li>
<li>Industrial, Shipyard or fabrication yard experience preferred</li></ul><br>
<p></p>
</div></div></div></div><div></div><div><div><div><div><h1 class="jobSectionHeader"><b>Services Supervisor (QFAB)
</b></h1></div></div></div></div><div></div><div><div><div><div>Department:
</div></div></div></div><div><div><div><div>City:<br>
</div></div></div></div><div></div><p><br>
<b>Job Segment: </b>Facilities, Data Entry, Maintenance Engineer, QA, Quality Assurance, Operations, Administrative, Engineering, Technology, Quality
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Services Supervisor (QFAB)

Associate Property Manager

SOSi

<div><b>Company Description</b><p><br>
Founded in 1989, SOSi is among the largest private, founder-owned technology and services integrators in the defense and government services industry. We deliver tailored solutions, tested leadership, and trusted results to enable national security missions worldwide.</p><b><br>
Job Description</b><p><br>
SOSi is seeking an experienced Billeting Coordinator to support a Facilities Maintenance and Material Support contract with our government customer at Al Udeid Air Base, Qatar.</p><p><b>
Essential Job Duties</b></p><ul><li>
Manages the bulk of the site billeting requirements and perform tasks related to reservations, inventory, and control of related assets to include reconciliation and coordination of records for inbound and outbound personnel.</li><li>
Responsible for ensuring maintenance and update of the billeting portion of the customer web site.</li><li>
Plans room accommodation for conference attendees in CENTCOM facilities as well as the USAF Transient Facilities when capacity is exceeded.</li><li>
Manages Bed-Down Plans, room key control, custodial upkeep, linen supplies, and check-in/check-out procedures.</li><li>
Supervises the maintenance, supplies, renovations, and furnishings of the CFH Dorms and DVQs.</li><li>
Maintains accountability of all furnishings/equipment.</li><li>
Reports occupancy status and submits work order repair tickets.</li><li>
Additional duties as assigned by supervisor.</li></ul><br>
<b>
Qualifications</b><p><b><br>
Minimum Requirements</b></p><ul><li>
Active in scope Secret clearance.</li><li>
At least five years of directly related or relevant experience.</li></ul><p><b>
Preferred Qualifications</b></p><ul><li>
Understanding of the Air Force or Army culture, language, and expectations for mission success.</li></ul><p></p><b><br>
Additional Information</b><p><b><br>
Work Environment</b></p><ul><li>
Primarily work in an office environment, with occasional visits to accommodation sites.</li><li>
May require flexible working hours, including evenings and weekends, to accommodate the needs of personnel, visitors, and guests.</li></ul><p><b>
Working at SOSi</b></p><p>
All interested individuals will receive consideration and will not be discriminated against for any reason.</p></div>

Billeting Coordinator

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