facilities management coordinator

Inspire Brands

<div><p><b>RESPONSIBILITIES</b></p><ul><li>
Manage WISP by ensuring daily internal requests for moves, additions and changes are completed in a timely manner for accurate floor plans.
</li><li>Track new hire and termination report and ensure nameplates are added or removed by end of each week. Ensure cleaning of vacated cubes/offices to provide a clean workspace for touch down or new hire arrival.
</li><li>Daily floor walks to evaluate status and identify R&amp;M needs proactively. Log R&amp;M requests and follow-up to ensure workorders are completed in a timely manner.
</li><li>Provide back up for Reception when needed, acting as back up for creating new hire badges, visitor and large event badges in Kastle, maintenance of logs and acting as liaison with Property Management for facility service requests.
</li><li>Provide support for security on parking issues (i.e. parking violations, EV issues, etc.).
</li><li>Maintain updated Reserved Parking maps.
</li><li>Provide back up support for the ATL Mailroom to include receiving and sorting incoming mail, support for FedEx label creation, various mail needs. Update mailboxes to ensure these are accurate and current.
</li><li>Back up oversight of Inspire Fitness Center to ensure preventative maintenance, safety, cleanliness of facilities.
</li><li>Conference Center back up support/liaison for large meetings to coordinate set up and reset as needed.
</li><li>Supports the Manager of Admin Services/Facilities in bi-weekly Orientations and tours as a backup in the Manager&rsquo;s absence.
</li><li>Process invoices on behalf of department and track against budget, and track payments.
</li><li>Responsible for new vendor setup.
</li><li>Provide support of the beer wall on the 2nd floor by checking keg inventory weekly, and acting as a back up liaison with the software PMB team for server updates and troubleshooting at the tap wall. Back up liaison with BCI vendor to maintain and service the wall and cooler.
</li><li>Source and order office and building supplies (such as white boards &amp; special furniture), and other miscellaneous items as needed.
</li><li>Assist in daily tasks and special projects as needed.
</li><li>Perform miscellaneous duties as requested.
</li></ul><p></p><p><b>EDUCATION QUALIFICATIONS</b></p><ul><li>
Required Minimum: High School</li><li>
Preferred: Two-year college (Associates Degrees) or equivalent work experience</li></ul><p></p><p><b>
EXPERIENCE QUALIFICATION</b></p><ul><li>
Required Minimum: 1 - 2 years in an administrative or customer service environment.</li></ul><p></p><p><b>
REQUIRED KNOWLEDGE, SKILLS or ABILITIES</b></p><ul><li>
Great customer service attitude and positive attitude.</li><li>
Strong ability to prioritize and multi-task.</li><li>
Good attention to detail and ability to follow through on project status. Excellent Microsoft Office skills.</li><li>
Ability to work with all levels of team members.</li><li>
Self-starter who can work well independently but with oversight.</li><li>
Ability to assess situations and react quickly to changing environments.</li></ul><br>
<p></p>
Inspire is a multi-brand restaurant company whose portfolio includes more than 33,000 Arby&rsquo;s, Baskin-Robbins, Buffalo Wild Wings, Dunkin&rsquo;, Jimmy John&rsquo;s, and SONIC restaurants worldwide.<br>
<br>
We&rsquo;re made up of some of the world&rsquo;s most iconic restaurant brands, but we&rsquo;re much more than just a restaurant company. We&rsquo;re a team of hundreds of thousands who individually and collectively are changing the way people eat, drink, and gather around the table. We know that food is much more than a staple&mdash;it&rsquo;s an experience. At Inspire, that&rsquo;s our purpose: to ignite and nourish flavorful experiences.</div>

Facilities Management Coordinator

HANDYMAN GURU

<ul><li>CANDIDATES WITH FACILITY MANAGEMENT EXPERIENCE ONLY APPLY!!</li><li>Booking clients&rsquo; appointment requests in all company communication platforms such as phone calls, e-mail, Facebook messenger, company website and WhatsApp.</li><li>Arranging dispatch of technicians on a daily basis to attend client appointments ensuring quality of service and adherence of schedule.</li><li>Assists in office operations such as coordinating office activities and operations to serve efficiency and compliance to company policies.</li><li>In charge of stock inventory, looking for/dealing with suppliers to procure materials such as AC units, AC spare parts, water heater, water pumps and any AC, plumbing and electrical consumables.</li><li>Managing invoices, payment collection and data entry via QuickBooks</li><li>Marketing the company&rsquo;s services through social media platform, e.g Facebook, WhatsApp and Email.</li><li>Manages daily operations of the organization, orchestrating forward-thinking strategies to accomplish profit and expansion goals.</li><li>Assists in recruiting, hiring and training of team members.</li><li>Handles problematic customers and clients to assist lower-level employees and maintain excellent customer service.</li><li>Delivers business strategy and develops systems and procedures to improve operational quality and team efficiency</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED3,500.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>

FACILITIES MANAGEMENT COORDINATOR

Smart Planners Facilities Management

<p>FM Coordinator &ndash; Engineering Background Location: Al Garhoud, Dubai Start Date: Immediately &ndash; Urgent Hiring Job Description: We are urgently looking for a qualified Facilities Management Coordinator with an engineering background to manage maintenance operations in residential and commercial properties located in Al Garhoud, Dubai. The ideal candidate will coordinate daily maintenance tasks, deal with service providers, and ensure the smooth functioning of all facility systems. Key Responsibilities: Coordinate and oversee daily facility and maintenance activities Plan and follow up on preventive and corrective maintenance schedules Communicate with internal teams and external contractors Monitor building systems (HVAC, electrical, plumbing, etc.) Ensure compliance with safety and quality standards Maintain service records and use CMMS systems efficiently Prepare basic reports and support performance tracking Provide on-site technical supervision when needed Requirements: Diploma or Bachelor's degree in Electrical, Mechanical, or Civil Engineering 2&ndash;3 years of experience in facilities or maintenance coordination Fluent in English and Hindi Strong computer skills Microsoft Office Able to manage multiple tasks and work independently Working Days: Sunday to Thursday Days Off: Friday and Saturday Start Date: Immediate &ndash; Urgent hiring</p><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED3,000.00 per month</p>

FM Coordinator

CBRE

<div><div><div><div><div><div><b>Facilities Sr Coordinator
</b></div></div></div></div></div><div><div><div><div><div><b>Job ID
</b></div><div>233639
</div></div><div><div><b>Posted
</b></div><div>18-Aug-2025
</div></div><div><div><b>Service line
</b></div><div>GWS Segment
</div></div><div><div><b>Role type
</b></div><div>Full-time
</div></div></div></div></div><div><div><div><div><div><b>Areas of Interest
</b></div><p>Administrative, Building Management
</p></div></div></div></div><div><div><div><div><div><b>Location(s)
</b></div><p>Istanbul - Istanbul - Turkey
</p></div></div></div></div><div><div><div><div><div><b>About the Role:</b>
<p>As a CBRE Facilities Sr. Coordinator, you will coordinate clients, vendors, and contractors to make sure complex work orders are complete.</p>
<p>This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.</p>
<b>What You&rsquo;ll Do:</b>
<ul><li>Directly communicate between landlord, tenants, and service providers by ensuring all procedures, policies, and reporting formats are understood, and implemented.</li>
<li>Schedule repairs from work order requests.</li>
<li>Review data from work order reports to find out performance and progress status.</li>
<li>Maintain accurate work orders, proposals, department files, and other paperwork submitted by vendors.</li>
<li>Coordinate office and parking space allocation.</li>
<li>Present information to an internal department and large groups of employees.</li>
<li>Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval.</li>
<li>Evaluate and select solutions from established options.</li>
<li>Impact team through the quality of the services or information provided.</li>
<li>Follow standardized procedures and practices and receives regular but moderate supervision and guidance.</li>
</ul><b>What You&rsquo;ll Need:</b>
<ul><li>High School Diploma or GED with 2-3 years of job-related experience.</li>
<li>An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems are required.</li>
<li>Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval.</li>
<li>Ability to explain detailed and complicated information within the team clearly and concisely.</li>
<li>Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.</li>
<li>Strong organizational skills with a robust inquisitive mindset.</li>
<li>General math skills. Ability to calculate advanced figures such as percentages, discounts, and markups. or complicated information within the team.</li></ul></div></div></div></div></div></div><p></p>

Facilities Sr Coordinator

Affordable

<p><b>Job Summary:</b></p><p>The <b>FM Coordinator</b> is responsible for supporting the daily operations of the <b>Facilities Management team</b>, ensuring all building services are maintained effectively and efficiently. This role involves <b>coordinating maintenance tasks, handling service requests, managing vendors</b>, and playing a key role in the <b>preparation, review, and comparison of quotations</b> for facilities-related work and purchases.</p><p><b>Key Responsibilities:</b></p><ul><li><b>Coordinate and schedule</b> planned preventive maintenance (PPM) and reactive maintenance tasks.</li><li><b>Prepare, request, and evaluate quotations</b> for facilities works, repairs, and service contracts.</li><li><b>Compare supplier quotes</b> and assist in selecting the most cost-effective and compliant options.</li><li>Manage and update <b>purchase orders, service requests, and maintenance records</b>.</li><li><b>Liaise with vendors, contractors, and suppliers</b> to ensure timely and high-quality service delivery.</li><li>Respond to internal <b>facilities helpdesk tickets</b> and ensure issues are resolved within defined SLAs.</li><li><b>Monitor and manage budgets</b> related to maintenance and operational costs.</li><li>Assist with <b>invoicing, procurement documentation</b>, and approval workflows.</li><li>Support <b>office moves, space planning</b>, and workplace service requirements.</li><li>Ensure <b>compliance with health, safety, and building regulations</b>.</li><li>Conduct <b>routine inspections</b> and report on facility condition and contractor performance.</li></ul><p><b>Key Skills and Competencies:</b></p><ul><li><b>Strong organizational skills</b> with the ability to multitask and prioritize effectively.</li><li><b>Excellent communication</b> and interpersonal skills.</li><li><b>Proficiency in quotation management</b>, vendor comparison, and procurement processes.</li><li>Working knowledge of <b>CAFM/CMMS systems</b> (preferred but not required).</li><li>Basic understanding of <b>building systems</b> (HVAC, electrical, plumbing).</li><li>Attention to detail with a <b>proactive and problem-solving mindset</b>.</li><li>Familiarity with <b>workplace health and safety standards</b>.</li></ul><p><b>Qualifications &amp; Experience:</b></p><ul><li><b>Diploma or Bachelor's degree</b> in Facilities Management, Business Administration, or related field.</li><li><b>2&ndash;4 years of experience</b> in a facilities coordination or administrative role.</li><li><b>Demonstrated experience in handling quotations</b>, vendor interactions, and cost comparisons.</li><li>Previous experience in an <b>office, corporate, or industrial facility</b> environment preferred.</li></ul><p>Job Types: Full-time, Permanent</p>

EHTS

<p><b>AMTIDAAD</b> is hiring!</p><p><b>Position: </b>Operations Coordinator</p><p><b>Location:</b> Dubai, UAE</p><p>We are currently seeking a <b>proactive and detail-oriented Operations Admin/Coordinator</b> to support our day-to-day operational activities and ensure smooth coordination between teams, clients, and management.</p><p><b>Key Responsibilities:</b></p><ul><li>Coordinate with operations, technicians, supervisors, and management to ensure smooth execution of projects and maintenance schedules.</li><li>Maintain records of daily attendance, work allocation, site progress, and manpower deployment.</li><li>Prepare and issue reports, letters, memos, quotations, and other operational documents as required.</li><li>Handle AMC (Annual Maintenance Contracts) coordination including scheduling, reminders, and follow-ups with clients.</li><li>Support the operations team in arranging materials, liaising with procurement and stores.</li><li>Communicate with clients regarding scheduling, updates, and completion of work.</li><li>Assist in compliance with company policies, QHSE (Quality, Health, Safety, Environment), and ISO standards.</li><li>Ensure timely submission of timesheets, work completion reports, and invoices coordination.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field (preferred).</li><li>at least 3&ndash;4 years of UAE experience in operations coordination, in Fire &amp; Safety / Facilities Management industry.</li><li>Strong organizational and multitasking skills.</li><li>Excellent written and verbal communication in English (Arabic is a plus).</li><li>Proficient in MS Office (Excel, Word, Outlook, PowerPoint).</li><li>Knowledge of ERP systems (Odoo, SAP, etc.).</li><li>Ability to work under pressure and meet deadlines.</li></ul><p>Candidates fulfilling the above criteria can share their CVs at hr@amtidaad.com. only shortlitsted candidates will be contacted.</p><p>Job Types: Full-time, Permanent</p><p>Experience:</p><ul><li>Coordination work in FLS industry: 3 years (Required)</li></ul><p>Location:</p><ul><li>Dubai (Required)</li></ul>

Operations Coordinator - FLS

Tanmyah

<p><b>1. Job Purpose</b></p><p>The Fix Fast Coordinator is primarily required to support and coordinate with supervisors, clients, and employees for needed data that is aligned with department objectives. The duties include performing specialized tasks and following staff issues and client complaints. This role involves maintaining employee data such as maintaining daily timesheet, attendance, and leave data, related to the monthly payroll process. This position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.</p><p><b>2. Key Responsibilities</b></p><p>* Assist in planning, executing, and monitoring projects within the FM department to ensure alignment with organizational goals.</p><p>* Act as a liaison between departments, facilitating clear communication and collaboration among team members, employees, and clients.</p><p>* Maintain accurate records and documentation related to projects and resource allocation.</p><p>* Assist in addressing the issues raised by employees related to salary and resolve them.</p><p>* Assist in deployment and offboarding employees.</p><p>* Track and maintain the live list related to employees daily.</p><p>* Oversee the collection, verification, and processing of timesheets to ensure timely and accurate payroll submission.</p><p>* Assist in managing billing confirmations and submissions, ensuring the documentation is accurate and submitted on time.</p><p>* Maintain and update the records of employee annual leave and emergency leave, ensuring compliance.</p><p>* Prepare and process the credit note and memo.</p><p><b>3. Qualifications &amp; Skills</b></p><p>* Experience: Minimum of 3 to 5 years of experience in facilities management or a similar role.</p><p>* Work Experience: Experience in an FM organization or service administration company at the same level.</p><p>* Skills:</p><p>* Employee communication, problem-solving, and adaptability.</p><p>* Proficient in MS Word, MS Excel, MS Outlook, Microsoft Dynamics CRM, and have knowledge of the Dynamics AX application.</p><p>* Clear, concise communication with team members is essential for collaboration and problem-solving.</p><p>* Quick thinking and resourcefulness to address unexpected challenges, such as maintenance issues or scheduling conflicts.</p><p><b>4. Job Complexity/Judgment</b></p><p>* Ability to timely completion of assigned work.</p><p>* Ability to assist in carrying out work in accordance with the SLA agreement with clients.</p><p>* Following the manpower and raising their billing, payroll process-related documents for the month for all the manpower-related assigned clients.</p><p><b>5. Key Relationships (Internal &amp; External)</b></p><p>* Internal: Stakeholders.</p><p>* External: Clients.</p><p>Job Type: Full-time</p>

Fix Fast Coordinator

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