facilities management coordinator

Precision Skills International LLC

PRECISION SKILLS INTERNATIONAL LLC OMANFacility Management Coordinator(Mechanical Engineer)✔ Experience: Minimum 3&ndash;4 Years in maintenance projects✔ In Annual Maintenance Contracts / Facility Management✔ Excellent communication &amp; soft skills with related technical software.✔ Graduation in Mechanical Engineering from any recognized universityJob Type: PermanentPay: RO420.000 - RO470.000 per monthWork Location: In person

Facilities Management Coordinator

Aamal Services

Job Title: Facilities Coordinator &ndash; Service Provider SideCompany: Maintenance and Management Solutions(MMS)Reports To: Facilities Manager Employment Type: Permanent Location: Doha, Project SiteCompany OverviewMMS is a leading facilities management provider delivering integrated maintenance, janitorial, security, and technical services to commercial, industrial, and institutional clients. We are seeking a proactive Facilities Coordinator to support our service delivery team in ensuring client facilities operate safely, efficiently, and in compliance with all contractual obligations.Job SummaryThe Facilities Coordinator acts as the operational bridge between our FM company, our clients, and our network of internal technicians or third-party subcontractors. This role is responsible for dispatching work orders, tracking preventive maintenance, managing vendor performance, and ensuring client service level agreements (SLAs) are met. The ideal candidate thrives in a fast-paced, KPI-driven environment and can coordinate multiple trades across one or more client sites.Core Responsibilities1. Work Order &amp; Dispatch Management<ul><li>Receive, log, and prioritize service requests via CMMS (e.g., ServiceChannel, Corrigo, Maintenance Connection, Maximo) or client portals.</li><li>Dispatch internal technicians or approved subcontractors to reactive and preventive maintenance tasks.</li><li>Ensure urgent/critical work orders (e.g., no heat, water leak, electrical outage) are acknowledged and resolved within contractual SLA timelines.</li><li>Close out work orders with detailed documentation (labor hours, materials used, resolution notes).</li></ul>2. Client &amp; Stakeholder Communication<ul><li>Serve as the primary point of contact for client facility managers or office managers for day-to-day service requests.</li><li>Provide regular status updates on open and completed work orders.</li><li>Escalate unresolved issues or recurring problems to the Account Manager.</li><li>Attend weekly or monthly client operational reviews alongside FM leadership.</li></ul>3. Preventive Maintenance (PM) Compliance<ul><li>Maintain and execute the preventive maintenance schedule for client assets (HVAC filters, fire alarm tests, elevator inspections, generator runs).</li><li>Coordinate access with clients for scheduled PMs.</li><li>Track PM completion rates and report deviations to the FM Manager.</li></ul>4. Vendor &amp; Subcontractor Coordination<ul><li>Maintain an approved vendor list (electricians, plumbers, HVAC techs, lift contractors, cleaners).</li><li>Issue purchase orders and confirm service scopes with subcontractors.</li><li>Collect certificates of insurance (COI), safety documentation, and job reports.</li><li>Validate subcontractor invoices against completed work orders before approving for payment.</li></ul>5. SLA &amp; KPI Reporting<ul><li>Generate weekly/monthly reports on:</li><li>Work order response time vs. SLA</li><li>First-time fix rate</li><li>Planned vs. reactive maintenance ratio</li><li>Client satisfaction scores (if surveyed)</li><li>Identify underperforming vendors or recurring asset failures and recommend corrective actions.</li></ul>6. Health, Safety &amp; Compliance<ul><li>Ensure all maintenance activities comply with client site safety rules, OSHA standards, and local regulations.</li><li>Maintain safety data sheets (SDS), lockout/tagout (LOTO) records, and hot work permits.</li><li>Coordinate with client security teams for badging, access control, and after-hours escorting.</li></ul>7. Inventory &amp; Asset Management<ul><li>Track consumables and spare parts (lighting, belts, filters, chemicals) for client-dedicated stock.</li><li>Conduct periodic physical inventory counts.</li><li>Maintain asset registers for client equipment (age, model, serial number, maintenance history).</li></ul>8. Financial &amp; Administrative Support<ul><li>Assist in PO creation, invoice reconciliation, and accrual reporting.</li></ul>QualificationsRequired:<ul><li>Bachelor&rsquo;s degree in Facilities Management, Business, or Engineering preferred.</li><li>4+ years of experience in facilities coordination, work order dispatch, or vendor management &ndash; specifically working for an FM service provider, property management firm, or subcontractor network.</li><li>Proficiency with a CMMS or enterprise asset management system.</li><li>Understanding of SLA measurement, response time tracking, and work order lifecycle.</li><li>Strong written and verbal communication skills for client-facing interactions.</li><li>Ability to prioritize across multiple sites or client accounts simultaneously.</li><li>Valid driver&rsquo;s license and ability to travel between local client sites (if mobile role).</li></ul>Preferred:<ul><li>Facilities Management Professional (FMP) or Certified Facility Manager (CFM) candidacy.</li><li>Experience with ServiceChannel, Corrigo, Maximo, FM:Systems, or Angus AnyWhere.</li><li>Knowledge of MEP systems (mechanical, electrical, plumbing) at an awareness level.</li></ul>Key Competencies (FM Company Specific)<ul><li>Customer service orientation: You understand that the client company is your customer, and your job is to make their building &ldquo;just work.&rdquo;</li><li>Sense of urgency: You know that a broken elevator or restroom closure directly impacts client employee productivity.</li><li>Follow-through: You don&rsquo;t &ldquo;close&rdquo; a work order until the client confirms the issue is resolved.</li><li>Data integrity: You enter clean, consistent notes because FM billing and reporting depend on your accuracy.</li><li>Vendor management: You hold subcontractors accountable to the same SLAs your company promised the client.</li></ul>Working Conditions &amp; Physical Requirements<ul><li>Environment: Combination of office/desk work (75%) and site visits (25%) to mechanical rooms, rooftops, loading docks, and occupied client spaces.</li><li>Physical: Occasionally lift 25&ndash;50 lbs, climb ladders, walk client campuses, and access confined spaces (with proper training).</li><li>On-call: Rotating after-hours emergency response (by phone dispatch; occasional site visits).</li></ul>Job Type: PermanentPay: QAR1.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Facilities Coordinator: 3 years (Required)</li></ul>Work Location: In person

Facilities Coordinator

<div>JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you&rsquo;ve got deep experience in commercial real estate, skilled trades or technology, or you&rsquo;re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
<div>Facilities Management Coordinator &ndash; JLL
What this job involves: Join our dynamic Facilities Management team where you'll play a crucial role in ensuring seamless facility operations that directly support our clients' business success. This position combines hands-on facility management with strategic coordination, offering you the opportunity to work with cutting-edge building systems while developing strong client relationships. You'll be at the center of maintaining exceptional workplace environments that enhance productivity and create positive experiences for everyone who enters our facilities.
What your day-to-day will look like:<ul><li>Continuously monitor facility operations and coordinate with property managers on routine management tasks</li><li>Plan, coordinate, and oversee maintenance activities while managing vendor relationships and logistics</li><li>Provide facility-specific support to project management teams and handle small facility management assignments</li><li>Coordinate special events, meeting reservations, and conference room scheduling for clients and JLL teams</li><li>Serve as the primary interface with clients, visitors, and guests while ensuring exceptional customer follow-up</li><li>Manage procurement of property supplies and services while escorting vendors through facilities</li><li>Create and customize administrative reports using Excel to track facility performance and operations</li></ul>
Required Qualifications:<ul><li>2+ years of experience in Facility or Property Administration</li><li>Technical knowledge of facility repairs and HVAC systems</li></ul>
&bull; High School diploma or GED &bull; Superior customer service skills with client-focused orientation<ul><li>Proficiency in Excel spreadsheets with ability to customize administrative reports</li><li>U.S. Citizenship, clean driving record, and valid driver's license</li><li>Ability to work independently while managing multiple priorities</li></ul>
Preferred Qualifications:<ul><li>Strong planning and time management skills with ability to work under constraints</li><li>Proficiency in MS Office Suite with strong written and verbal communication abilities</li><li>Collaborative working style with excellent organizational skills</li><li>Experience multitasking in fast-paced facility environments</li><li>Knowledge of building operations and maintenance scheduling systems</li></ul>
Location: Onsite
Work Shift: Monday - Friday</div>
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Location:
On-site &ndash;Mesa, AZ
If this job description resonates with you, we encourage you to apply, even if you don&rsquo;t meet all the requirements. We&rsquo;re interested in getting to know you and what you bring to the table! 
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:<ul><li>
401(k) plan with matching company contributions</li><li>
Comprehensive Medical, Dental &amp; Vision Care</li><li>
Paid parental leave at 100% of salary</li><li>
Paid Time Off and Company Holidays</li><li>
Early access to earned wages through Daily Pay</li></ul>
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL&rsquo;s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a fully copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (&ldquo;JLL&rdquo;) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process &ndash; including the online application and/or overall selection process &ndash; you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page &gt; I want to work for JLL.
Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
Accepting applications on an ongoing basis until candidate identified.</div>

Operations Coordinator, Facilities

Aga Khan University

<div><div>Assistant Manager, Information and Cost Control Services (Facilities Management Division) - (250003DF)</div><div><div> 
</div>Assistant Manager, Information &amp; Cost Control Services (Facilities Management Division)
Entity: Aga Khan University
Location: Karachi
Introduction to the Aga Khan University:
The Aga Khan University is a private, international university committed to international standards of excellence in teaching, research, and service. Its teaching hospital, the Aga Khan University Hospital has been accredited by the prestigious Joint Commission International for achieving the highest international healthcare standards.
As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.
Job Role / Responsibilities:
The Assistant Manager, ICCS will support Facilities Management Division leadership and all its sub-departments in annual planning and budgeting, quality &amp; audit management, contracts management, financial management, and operational performance optimization. The role also leads the ICCS complaint cell, drives process improvements, and coordinates cross-functional teams to ensure service excellence, compliance, and optimized resource utilization across the division.
We are seeking a proactive engineering professional with strong analytical capability, high attention to detail, and passion for operational excellence in healthcare facilities environments. The ideal candidate thrives in cross-functional leadership roles, works well with data and systems, and is committed to advancing quality, efficiency, and customer satisfaction.
Specifically, you will be responsible for:<ul><li>
Support annual operational and capital budget planning, monitoring monthly Budget Variance Reports and identifying cost-saving opportunities</li><li>
Develop and maintain divisional dashboards for FMD maintenance operations and the deferred maintenance program.</li><li>
Plan and conduct internal quality audits, coordinate CQI initiatives &amp; RCA for adverse events, and ensure JCI audit readiness.</li><li>
Conduct weekly facility inspections and oversee divisional KPIs &amp; appraisal reports.</li><li>
Review and enhance divisional policies, procedures, and maintenance processes.</li><li>
Coordinate contracts review and processing with PSCMD, Legal &amp; Finance to ensure timely renewals and compliance.</li><li>
Lead ICCS computerized maintenance management system and drive service improvement initiatives through liaison with IT and HxGN EAM support partner.</li><li>
Coordinate risk registers &amp; mitigation plans through the 4risk portal.</li></ul></div><div></div><div><div> 
</div>Eligibility Criteria / Skill Requirements:<ul><li>
Bachelor&rsquo;s degree in engineering. MS Engineering or MBA preferred.</li><li>
3&ndash;5 years of relevant experience in similar facilities management capacity is preferable.</li><li>
Familiarity with CMMS platforms (HxGN EAM preferred), PeopleSoft and maintenance process optimization.</li><li>
Proficiency in data analytics tools (Excel, Word, Power BI) &amp; project-planning software</li><li>
Experience with quality management systems, JCIA standards, and audit methodologies</li><li>
Strong knowledge of engineering concepts with ability to apply to complex operational environments</li><li>
Strong analytical, communication, and interpersonal skills with ability to lead cross-functional initiatives</li></ul>
Comprehensive employment reference checks will be conducted.<div> 
</div></div><div>
Primary Location: Pakistan</div><div>
Organisation: Aga Khan Hospital &amp; Medical College</div><div>
Employee Status: Regular</div><div>
Job Type: Standard</div><div>
Job Posting: 08/05/2026, 1:00:01 AM</div><div>
Closing Date: 17/05/2026, 1:59:00 PM</div></div>

Assistant Manager, Information and Cost Control Services (Facilities Management Division)

Reliance Facilities Management

Job Description &middot; The Facilities Coordinator will provide administrative support to the Facilities Manager and the organization, manage office functions including: Work Order coordination, Security badge and access assignments, database management, daily office operations, coordination of budgeting/accounting systems, maintaining office records, and providing general support services for the divisional staff.&middot; The Facilities Coordinator, under the supervision of the Facilities Manager, will manage all outside contractors in support of the Facilities Department, including maintaining records and contracts, coordinating project activities, and providing scheduling supportEssential Job Functions:&middot; Assist the operation manager on the day-to-day operations.&middot; Documented violation to inform HR for all facility issues related to employees&middot; CAFM implementation and regular coordination with the FM software vendor on teething problems in the implementation&middot; Generation of reports related to overdue jobs which could be due to materials procurement, manpower&middot; Preparation of MMR&rsquo;s for FM AMC sites&middot; Calling up vendors for getting quotes/specifications related to specific ADHOC jobs&middot; Preparation/review of quotes/contracts/agreements&middot; Quotation approval follow ups with client and updates in the Quotation tracker&middot; Getting service reports/overtime details from site supervisors/technicians for the preparation of Weekly reports.&middot; Maintain strong working relationships with our vendors&middot; Review purchasing agreements with vendors and maintain open lines of communications with those vendors&middot; Follows HSE (Health, Safety and Environmental) procedure implemented by company rules and procedures&middot; Contract related communication with vendors.&middot; Cash Advance will be prepared by self for any ADHOC works whenever required with line approval from Management.&middot; WCR&rsquo;s prepared and shared for invoicing purpose and recorded in the Tracker.&middot; Documenting processes and keeping maintenance records.&middot; Monitoring maintenance budget spending.&middot; Set up, maintain, and organize department's central files, information, filing, and messages.&middot; Drivers log in and time sheet everyday for all vehiclesJob Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthExperience:<ul><li>FM Coordinator : 3 years (Preferred)</li></ul>Work Location: In person

FM Coordinator

HomeTouch Property & Lifestyle Services

Facility Coordinator &ndash; HomeTouch Property &amp; Lifestyle ServicesJoin a Growing Property &amp; Lifestyle Services Company Where Your Work Truly MattersAt HomeTouch Property &amp; Lifestyle Services, we believe well-managed spaces create better living and working experiences. We are expanding our operations and are looking for a proactive Facility Coordinator who is organized, solution-driven, and passionate about maintaining high standards in property and facility management.This role is ideal for someone who enjoys coordination, problem-solving, and ensuring that facilities operate smoothly every day.Key Responsibilities<ul><li>Coordinate daily facility operations and maintenance activities</li><li>Liaise with vendors, contractors, and service providers</li><li>Monitor cleaning, repairs, and preventive maintenance schedules</li><li>Respond promptly to maintenance requests and service issues</li><li>Conduct routine inspections of facilities to ensure quality standards</li><li>Maintain accurate records of maintenance work and service reports</li><li>Support health, safety, and compliance procedures</li><li>Assist in budget tracking and cost control for facility services</li><li>Communicate effectively with internal teams and management</li></ul>Requirements<ul><li>Previous experience in facilities management, property coordination, or operations support</li><li>Strong organizational and multitasking skills</li><li>Good communication and vendor management abilities</li><li>Basic knowledge of maintenance systems and building operations</li><li>Proficiency in MS Office or similar tools</li><li>Ability to work independently and handle urgent issues calmly</li><li>High attention to detail and service quality mindset</li></ul>Why Join Us?At HomeTouch, you&rsquo;ll be part of a supportive and growing team that values reliability, professionalism, and continuous improvement. We offer a stable working environment where your contributions directly impact operational success and customer satisfaction.How to ApplyIf you are ready to take the next step in your facilities management career, apply now with your updated CV. Shortlisted candidates will be contacted for an interview.نوع الوظيفة: دوام كاملالراتب المدفوع: QAR٦٬٠٠٠٫٠٠&nbsp;لكل يومموقع العمل: بشكل شخصي

Facility Coordinator

RestorixHealth

Clinical Nurse Coordinator - Registered Nurse
 At RestorixHealth, our mission is simple…to restore health and improve the quality of life – and access to care – for patients with wounds.
 
The Full Time Clinical Nurse Coordinator is a dual role consisting of Registered Nurse and Marketing Coordinator.
 The Registered Nurse (RN) provides direct patient care and coordination of care for patients through assessment and team collaboration in evaluation, planning and implementing evidence based holistic wound care. The Marketing Coordinator is responsible for developing and maintaining community relationships with current and future referral sources through direct referral source interaction and education of medical communities on services provided and patient eligibility.
 The ideal Nurse Coordinator is flexible and cooperative in fulfilling role obligations, and willing to continue coordination of care efforts even during non-clinical hours. The Nurse Coordinator will receive ongoing training and will be provided with additional resources to help you be successful in your role.
 Take your passion for enhancing the lives of patients and turn it into a career, join the RestorixHealth Team and APPLY TODAY!
 
What We Offer: 
<ul>
<li>Monday - Friday schedule, no weekends</li>
<li>RestorixHealth is proud to provide employees with a comprehensive and attractive benefits program which includes the following:</li>
<li>Medical, Dental and Vision Insurance</li>
<li>Health Savings Account (with employer match) and Flexible Spending Accounts (General Purpose, Limited Purpose and Dependent Care)</li>
<li>Employer-Paid Basic Life Insurance, AD&D and Short-Term Disability</li>
<li>Voluntary Buy-Up Life Insurance (for self, spouse & children), Short-Term Disability and Long-Term Disability</li>
<li>Voluntary Accident, Critical Illness and Hospital Indemnity Plans</li>
<li>Employee Assistance Program</li>
<li>Pet Care Discount Program</li>
<li>Generous Paid Time Off and Paid Holidays</li>
<li>401(k) Retirement Plan (with employer match)</li>
<li>Internal ongoing educational/training opportunities</li>
<li>Competitive compensation</li>
<li>Continuous coaching & mentorship</li>
</ul>
Overall Expectations: 
<ul>
<li>Ensure staff demonstrates competency in core and center-specific clinical skills, and that continuing education and certificates are maintained and up to date</li>
<li>Review wound healing center activities and recommend process flow changes in, or better utilization of, facilities, services, and staff</li>
<li>Establishes weekly contacts with host facilities’ administration and medical staff. Adheres to our and host facility regulatory and accrediting standards policies/procedures</li>
<li>Maintains open communication with Senior Management, Regional Director, Program Director, Clinical Team, host facility staff, providers, and business office staff to ensure continuity of care</li>
<li>Actively participates in all Quality Management measures, and ensures all measures are turned in by designated deadlines</li>
<li>Develops patient specific wound care plan and regularly reviews wound progress. Follows up with lab and diagnostic results, communicates to provider and patient, and documents accurately</li>
<li>Ensures accuracy, legibility, and completion of all staff documentation and adheres to daily chart check and correction policy</li>
</ul>
Qualifications: 
<ul>
<li>Valid Registered Nurse license in the state of employment</li>
<li>Current BLS and ACLS certification through the American Heart Association</li>
<li>Minimum of 3 years of nursing experience, wound care clinic experience or a combination of both</li>
<li>Ability to function competently and independently to provide the highest quality of nursing practice</li>
</ul>
At RestorixHealth, we grow talent. When you join our team, you have the opportunity to develop your career based on your strengths and potential, including the possibility to move functionally, geographically, laterally, and vertically. This is a career destination for engaged, caring, passionate and talented people who want to make a difference. We are the leader in the development and management of comprehensive wound healing and Amputation Prevention Center facilities.
 
RestorixHealth is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, or marital status.
 
IND123

Clinical Coordinator RN- Full Time

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