facilities management executive

Kapico Group Holding Company

Admin cum Facility Management ExecutivePosition Type: Full-TimeLocation: Dubai, UAEExperience: 2-3 YearsJob Description:The Admin cum Facility Management Executive will be responsible for the efficient management of all facilities and assets owned, operated, leased, or rented by the company. This includes but is not limited to offices, warehouses, showrooms, accommodations, vehicles, and other assets/ resources critical to our operations. The incumbent will play a key role in identifying new facilities and resources, negotiating contract terms, ensuring proper maintenance and repair protocols, and ensuring compliance with legal and regulatory standards.Responsibilities:&middot; Manage all facilities and assets owned, operated, leased, or rented by the company.&middot; Identify and assess new facilities and resources as needed.&middot; Negotiate contract terms with vendors and service providers and finalize agreements.&middot; Solve problems and make independent decisions to effectively manage facilities.&middot; Handle the maintenance, scheduled/preventive maintenance, breakdown maintenance, and repairs of all facilities and resources in a professional and cost-effective manner.&middot; Processing of bills and payments for rented facilities/ resources, utilities, etc.,&middot; Manage external vendors and service providers to ensure efficient delivery of services.&middot; Multitask effectively to handle various aspects of facility management simultaneously.&middot; Utilize relevant systems and software to streamline facility management processes.&middot; Ensure compliance with all relevant legal and regulatory standards to avoid potential lapses.&middot; Implement safety, security, and health measures across all facilities and resources.Qualifications:&middot; Bachelor's degree in Engineering or a related field.&middot; Prior experience in facility management, preferably in a similar role.&middot; Proven experience in managing external vendors and service providers.&middot; Strong multitasking abilities with the capacity to handle multiple tasks simultaneously.&middot; Excellent problem-solving skills and the ability to make independent decisions.&middot; Familiarity with relevant systems and software for facility management.&middot; Strong communication and negotiation skills.&middot; Attention to detail and ability to prioritize tasks effectively.&middot; UAE Driving license is mustBenefits:&middot; Salary: AED 3,000-AED 3,500&middot; Air Ticket for home country once in two years.&middot; Medical InsuranceJob Types: Full-time, Permanent

Admin cum Facility Executive

NxtWave

<div>
 
 Job Title:
 
 Business Operations Associate (Front Office Executive)
 
 
 
 Location:
 
 Pan India (Multiple Locations) / Hyderabad
 
 
 
 Working Days:
 
 Monday to Saturday
 
 
 
 Working Hours:
 
 9:00 AM &ndash; 7:00 PM
 
 
 
 Position Overview
 
 
 
 We are seeking a well-presented, proactive, and professional
 
 Front Office Executive
 
 to manage our reception and administrative functions. This role will act as the first point of contact for employees, clients, and visitors, ensuring a seamless front-office experience while providing operational and administrative support to various internal teams.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage the front desk and reception area, greeting visitors and ensuring a positive first impression.
 </li>
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 Handle all incoming calls, emails, and visitor entries professionally.
 </li>
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 Coordinate meeting room bookings, conference arrangements, and internal events.
 </li>
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 Manage courier services, incoming/outgoing mail, and maintain accurate tracking records.
 </li>
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 Provide administrative support to HR, Facilities, and Operations teams as required.
 </li>
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 Ensure the reception area and office premises are clean, organized, and welcoming.
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 Liaise with housekeeping and maintenance teams to resolve issues promptly.
 </li>
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 Maintain and update front-office documentation, logs, and supplies inventory.
 </li>
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 Uphold confidentiality and handle sensitive information with discretion.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in any discipline (Hospitality / Administration preferred).
 </li>
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 0&ndash;3 years of experience in front office, administration, or customer-facing roles.
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 Proficiency in MS Office (Word, Excel, Outlook).
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 Excellent verbal and written communication skills.
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 Strong organizational, coordination, and multitasking abilities.
 
 
 </li>
 </ul>
 
 Core Competencies
 
 
 
 <ul>
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 Professional demeanor and polished appearance.
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 Strong interpersonal and customer service orientation.
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 Attention to detail with a problem-solving mindset.
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 Ability to handle multiple tasks efficiently in a fast-paced environment.
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 Team player with a positive attitude and proactive approach.
 </li>
 </ul>
</div>

Facilities Executive

Swiggy

<div>
 
 About The Team &amp; Role
 
 
 
 Swiggy Instamart, is building the convenience grocery segment in India. We offer more than 2500 items to our customers within 10-15 mins. We are striving to augment our consumer promise of enabling unparalleled convenience by making grocery delivery instant and delightful. Instamart has been operating in 25+ cities across India and plans to expand to a few more soon. We have seen immense love from the customers till now and are excited to redefine how India shops.
 
 
 
 Job Description
 
 
 
 Ensure new locations are signed within the target distances provided and handle the facility management for the same.
 
 
 
 Roles &amp; Responsibilities
 
 
 
 <ul>
 <li>
 Ensure adherence to lat longs and scout the properties accordingly with all the technical aspects covered within the site.
 </li>
 <li>
 Liaise with various real estate agents from time to time to source properties.
 </li>
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 Analyze rentals in the given area and ensure that sourced property rentals are lesser/ at par with market rates when finalizing properties.
 </li>
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 Screen all the property documents before shortlisting and proposing the property.
 </li>
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 Collect Do the first round of checks for all the paperwork and documentation for a new kitchen property before sending it to the legal team for due diligence
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 Ensure prompt responses to queries/concerns the legal team raises, thereby clearing doubts and providing additional documents if required.
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 To ensure all agreements are registered within 15 days of signing the location
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 To keep track of all licenses required for all kitchens and maintain a database and constantly follow up with the landlords for the required documents licenses required for all kitchens and maintain a database and constantly follow up with the landlords for the required documents which are mandatory for the licenses.
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 Check the lease deed agreements and ensure all the details mentioned in the term sheets are captured before getting it signed.
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 Liaising between landlords and the Projects team to ensure the construction process happens smoothly
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 Regular meetings with the landlords to ensure a healthy working relationship. Addressing their concerns to the different departments (project/ Finance/ Facilities etc.) so that operations are not hampered.
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 Help and support the core facility team to ensure all the facilities vendors like DG, Gas Vendor, Security &amp; Housekeeping are sourced and approved.
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 Visit kitchens regularly, check on aspects like asset handling and property management, and brief the facility executive accordingly.
 </li>
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 Ensure the project team is on LL (landlord) scope of works completed within the agreed timelines and continue supporting the project team in all aspects until the project is completed.
 </li>
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 Ensure support to maintenance in terms of addressing the issues arising out of running kitchens and seeking help from Project/ maintenance/ facilities to resolve the concerns on priority.
 
 
 </li>
 </ul>
 
 Desired Skills Of Desired Candidate
 
 
 
 <ul>
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 Education Qualification: Any Graduate
 </li>
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 Experience: Minimum 2years of experience in Real estate acquisition and leasing roles
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 Understanding real estate in the assigned city
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 Knowledge of marketing trends in real estate
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 Contacts and connections with property developers/ mall developers
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 Knowledge of local applicable rules &amp; regulations
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 Knowledge on Property related documents and licenses
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 Knowledge of presenting case studies for acceptance/ rejection of properties
 
 
 </li>
 </ul>
 "We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regards to race, color, religion, sex, disability status, or any other characteristic protected by the law."
</div>

Senior Executive - BD & Facilities

V Connect Management Services

Supervise daily facility operations and maintenanceCoordinate with vendors,housekeeping, and securityEnsure safety, hygiene, &amp;smooth building functionsHandle AMC, asset tracking, and maintenance reportsRequired Candidate profileFacility Operations &amp; MaintenanceVendor &amp; Team CoordinationHVAC / Electrical / Plumbing SystemsSafety &amp; Compliance MonitoringAsset &amp; Inventory ManagementMS Office / CAFM/CMMS Software Role: Facility Management - OtherIndustry Type: MiscellaneousDepartment: Administration &amp; FacilitiesEmployment Type: Full Time, PermanentRole Category: Facility ManagementEducationUG: Any Graduate

Facility Management Executive

Delight International facilities management LLC-OPC

Key Responsibilities:<ul><li>Source and procure materials, spare parts, tools, and equipment for maintenance and facilities operations.</li><li>Work closely with facilities, maintenance, and engineering teams to forecast material needs.</li><li>Review requisitions for accuracy and ensure timely processing of purchase orders.</li><li>Identify reliable suppliers, obtain quotes, and evaluate pricing, lead times, and quality.</li><li>Negotiate with vendors to secure cost-effective terms while ensuring material specifications are met.</li><li>Maintain and update records of materials, stock levels, and supplier performance.</li><li>Coordinate with warehouse or stores personnel for inventory control and reordering of critical items.</li><li>Ensure all purchases comply with company procurement policies and health and safety standards.</li><li>Monitor delivery schedules and resolve supply issues or discrepancies with vendors.</li><li>Assist in the development of procurement strategies that optimize material availability and cost-efficiency.</li><li>Support audits and reporting related to procurement activities.</li></ul>Key Skills and Competencies:<ul><li>In-depth knowledge of procurement processes and material supply chain management.</li><li>Familiarity with facilities maintenance materials and MRO (Maintenance, Repair &amp; Operations) items.</li><li>Strong negotiation, communication, and vendor management skills.</li><li>High attention to detail and ability to manage multiple procurement activities simultaneously.</li><li>Proficient in procurement software and Microsoft Office Suite (Excel, Word, etc.).</li><li>Understanding of inventory control, material safety standards, and logistics coordination.</li></ul>Qualifications and Experience:<ul><li>Bachelor&rsquo;s degree or diploma</li><li>Minimum of 3 years of experience in procurement, preferably in a facilities or maintenance environment.</li></ul>Job Type: Full-time

Procurement Executive - Facility Management

Affordable Plus

We are looking for a highly capable and hands-on Facilities Management Assistant to support our operations team. The ideal candidate will possess strong technical aptitude, exceptional organizational skills, and a proven ability to manage critical maintenance documentation. A valid UAE driving license is mandatory.Key ResponsibilitiesTechnical Reporting &amp; Documentation (Core Focus)<ul><li>Crucially responsible for generating and analyzing Planned Preventative Maintenance (PPM) reports from the CAFM system (Maximo/Concept Evolution), ensuring scheduling compliance and tracking performance metrics.</li><li>Compile comprehensive overall building maintenance reports, summarizing all reactive and preventative work completed, service contract status, and key performance indicators.</li><li>Maintain meticulous records and documentation for all completed work orders, asset histories, and compliance inspections.</li></ul>Maintenance Execution &amp; Problem Solving<ul><li>Serve as the first responder to on-site issues, demonstrating the ability to diagnose and fix basic operational issues across building systems (HVAC, minor electrical/plumbing faults) before escalation.</li><li>Coordinate and escort technicians/contractors, ensuring work is completed safely, to standard, and with minimum disruption.</li><li>Must possess a valid UAE Driving License to facilitate rapid response and travel between sites as required.</li></ul>Compliance &amp; Administrative Support<ul><li>Provide essential support to the Facilities Manager in ensuring full regulatory compliance with Dubai Civil Defence, DEWA, and other relevant UAE authorities.</li><li>Manage and track all incoming service requests via the CAFM system, ensuring timely assignment and resolution.</li><li>Assist in vendor coordination, procurement paperwork, and tracking service delivery against SLAs.</li></ul>Required Qualifications &amp; Experience<ul><li>Experience: Minimum 2-4 years of hands-on technical or facilities coordination experience, preferably within the UAE.</li><li>Mandatory: Valid UAE Driving License.</li><li>Technical Skills: Proven ability to read and understand technical reports.</li><li>Core Competencies: Demonstrated ability to diagnose and implement fixes for general building maintenance issues.</li><li>Education: Diploma or Bachelor&rsquo;s degree in a relevant technical or mechanical engineering field is preferred.</li><li>Language: Fluency in English is required.</li></ul>Key Competencies<ul><li>PPM Reporting &amp; Analysis</li><li>Technical Problem-Solving (Hands-on)</li><li>Driving &amp; Site Mobility</li><li>Maintenance Documentation &amp; Records Management</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED5,000.00 per monthApplication Question(s):<ul><li>Immediate Join?</li></ul>Experience:<ul><li>Facilities Management- C Level: 4 years (Required)</li></ul>License/Certification:<ul><li>UAE Driving License (Required)</li></ul>

Executive Assistant Manager-Facilities Management

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