facilities officer

The Russian school of Abu Dhabi

<p><b>FACILITIES CUM HEALTH AND SAFETY OFFICER</b></p><p><b>RESPONSIBLE TO</b></p><p>Principal</p><p><b>SUPERVISES</b></p><p>Maintenance team.</p><p><b>Purpose of the Job/ The candidate shall have previous working experience at the school</b></p><p>The purpose of this job is to ensure the school&rsquo;s health and safety operations in regards of the school&rsquo;s property ( properties), staff, visitors, students, etc. and ; inclusive, but not limited to external contractors work supervision ( contractual agreements, maintenance, repairs, construction, cleaning, catering, ordering school&rsquo;s supplies, security, alarm systems, electrical and fire safety, air conditioning systems, recycling, landscape maintenance, waste removal, supervision of the school&rsquo;s events/ trips / extra curriculum activities safety compliance with Local Bodies rules and regulations, etc.</p><p><b>Duties and responsibilities of Facilities Officer</b></p><p><i>Under the guidance of the school&rsquo;s Principal</i></p><p>1. Plan and manage all renovations and installations (such as telecommunications, heating, and electricity).</p><p>2. Evaluate the facilities of buildings and make plans for repairs and renovations as needed.</p><p>3. Examine utility costs and make an effort to save money.</p><p>4. Initiates the selection process for external subcontractors and present a summary of several best proposals to the school's management.</p><p>5. Supervise external subcontractor agreements, negotiate them, and adjust/make amendments as needed in scope to achieve the most efficient outcome for the school.</p><p>6. Manage all staff facilities, including outside contractors and direct personnel (technicians, cleaners, caterers, security, transportation personnel, etc.).</p><p>7. Oversee responsibilities such as building security, waste disposal, office space allocation, and parking space management.</p><p>8. Monitor service contracts and insurance policies.</p><p>9. Create reports that meet regulatory requirements, such as those for environmental permits, as well as records for both financial and non-financial operations.</p><p>10. Conduct relevant building maintenance assessments and forecast long- or short-term renovations.</p><p>11. Ensure all the maintenance/ repair jobs are efficiently completed in a timely manner to ensure the school&rsquo;s functionality or day &ndash; to &ndash; day operations.</p><p>12. Provides the weekly/ monthly summary reports of done/ outstanding tasks to the school&rsquo;s Management/ Principal.</p><p>13. Ensure no subcontractors without proper documentation and security checks enter the schools.</p><p>14. Ensure that the maintenance, repair, construction, other jobs are carried out on agreed with by the school&rsquo;s Management dates/timings.</p><p>15. Ensure all the documentation in regards to the work or staff is kept in order, properly filed (soft and hard copies).</p><p>16. Prepare the Facilities operations related annual budget propositions and detailed plans.</p><p><b>Duties and responsibilities of Health and Safety officer </b></p><p><i>Under the guidance of the Principal</i></p><p>17. Creating rules, policies, standards, and guidelines to enhance the school's health and safety procedures pertaining to the protection of students, staff, and property.</p><p>18. Keeping an eye on how these procedures are being used.</p><p>19. Educating relevant personnel on Abu Dhabi Municipality (ADM) requirements.</p><p>20. Conducting all required staff and student training.</p><p>21. Specify the rules for daily and ongoing sanitization and cleaning of school facilities.</p><p>22. Conduct audits of fire safety, work with the Civil Defense to coordinate inspections, and handle other fire and safety issues.</p><p>23. Work closely with the ADEK to coordinate and obtain the approvals for events, school&rsquo;s trips, activities, etc.</p><p>24. Conduct drills for evacuations and generate relevant reports. Conduct annual Fire safety trainings and orientation for newly hired employees and keep the relevant reports on file.</p><p>25. Identify potential safety or fire hazards; takes action or makes recommendations to eliminate hazard during regular inspection rounds.</p><p>26. In event of pandemic, ensure safety protocols and procedures implemented and managed within the school</p><p>27. Conduct all necessary contact tracing procedures by coordinating with school clinic (which include contact tracing, recording of contacts&rsquo; details and ensure all actions taken in the ADPHC/ other Ministry of Health required system/s).</p><p>28. Report staff incidents on Aladaa Oshad , ADEK or other local entities systems where is deemed necessary. Notifies about any incidents the school's Management/ HR inclusive.</p><p>29. Ensure full compliance of Health and Safety regulations as per the ADEK requirements.</p><p>30. Manage all emergency situations abiding H&amp;S protocols.</p><p>31. Updating contact and emergency numbers for staff and students.</p><p>32. Scheduling meetings with the school&rsquo;s Management to address the priorities and result oriented solutions.</p><p>33. Ensuring that Health and Safety protocols (issued by the Local Bodies or school) are strictly followed and all safety and health procedures are followed.</p><p>34. Record and investigate incidents; conduct risk analysis.</p><p>35. Prepare reports on occurrences and provide statistical information to the school management.</p><p>36. Trace occurrences in accident/near-miss reporting and offering recommendations on precautions.</p><p>37. Complete the monthly HSE inspections with the maintenance HSE team in accordance with the inspection schedule.</p><p>38. Make sure that the risk assessments for the school cover every aspect of school activity and that all necessary controls are in place.</p><p>39. Handle ADEK H&amp;S Inspections and ensure that any found reparations; reports or so on are fixed without any delays.</p><p>40. Ensure the smooth running of the School&rsquo;s Facilities Operations whilst adhering to H&amp;S local entities rules and regulations at all times.</p><p><b>Qualifications and Requirements</b></p><p>The ideal candidate should be well-organized and capable of making the best use of available space and equipment while minimizing overall costs. Strong leadership skills and efficiency are highly valued. You will be expected to handle a variety of issues involving workers and their working environment, as well as manage contractors and collaborate with third-party vendors to ensure the environment remains safe, primarily for our employees, students, visitors, etc.</p><p>Qualifications and Requirements:</p><p>&middot; A Bachelor's or Master's degree in Health &amp; Safety (inclusive of Course on Incident Investigation and reporting; Accredited First Aider and Fire Fighter; Knowledge of ADPHC&rsquo;s Electronic OSH reporting system) + min 3 years of relevant (Health and Safety) work experience in the school's environment.</p><p>Or;</p><p>&middot; A Bachelor's or Master's degree in another, relevant field and National Examination Board in Occupational Safety and Health (IOSH/ NEBOSH) certification (inclusive of Course on Risk Assessment and Hazard ; Accredited First Aider and Fire Fighter; Knowledge of ADPHC&rsquo;s Electronic OSH reporting system) + min 3 years of relevant (Health and Safety) work experience in the school's environment.</p><p>Should also have :</p><ul><li>Course on Risk Assessment and Hazard Analysis/ certificate</li><li>Accredited First Aider and Fire Fighter/ certificate</li><li>Knowledge of ADPHC's electronic OSH reporting system/ certiicate</li></ul><p>&middot; Experience in Facility Management/ Professional credentials that are relevant to Certified Facilities Officer will be advantageous.</p><ul><li>Knowledge of fundamental financial and accounting principles.</li></ul><p>&middot; Effective written and verbal communication abilities.</p><p>&middot; Outstanding leadership and organizational abilities.</p><p>&middot; Strong analytical and critical thinking abilities.</p><p>&middot; At least 3 years previous work experience as a Facilities / Health and Safety Officer or in a comparable role.</p><p>&middot; Expertise in technical/engineering operations and best practices for facility management.</p><ul><li>Proficiency in English is a must/ Arabic and Russian is a plus.</li></ul><p>Personal Traits:</p><ul><li>Approachable;</li><li>Committed;</li><li>Able to motivate self and others;</li><li>Calm under pressure;</li><li>Well-organised;</li><li>Efficient;</li><li>Respectful, having good communication standards with the internal/ external staff, visitors, students, Government entities, etc.;</li><li>Flexible, ability to understand, negotiate, solve the outstanding tasks, conflicts (if any) in a right manner.</li><li>Exceptional attention to detail and excellent reporting skills.</li><li>Excellent presentation skills, including the ability to speak confidently in front of audiences.</li></ul><p><b>Other RESPONSIBILITIES</b></p><ul><li>All staff are required to manage effective personal development as part of the RSAD&rsquo;s commitment to invest in staff as the key resource in the organization.</li><li>All Staff must ensure that they meet their statutory responsibilities with regard to Health and Safety, Equal Opportunities and other relevant legislation, and should conform to the professional and ethical requirements.</li></ul><p>Job Type: Full-time</p><p>Experience:</p><ul><li>school's: 3 years (Preferred)</li></ul>

Health and Safety cum Facilities Officer

ARABIAN CEMENT

<div><div><div><div><h3 class="jobSectionHeader"><b>main job details</b><b>
</b></h3></div><div><ul><li>Monitor ongoing FM projects (Civil, MEP, fit-out, infrastructure works).</li>
<li>Track project progress against timelines and report deviations.</li>
<li>Follow up on preventive and corrective maintenance schedules.</li>
<li>Assist in troubleshooting building systems issues when required.</li>
<li>Supervise contractors on-site to ensure compliance with safety and quality standards.</li>
<li>Support budget tracking related to FM activities.</li>
<li>Document incidents and corrective actions.</li>
</ul></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>Requirements</b><b>
</b></h3></div><div><div><div>Education</div>
<div>Bachelor&rsquo;s degree in Engineering background (preferred).
</div><div>Skills</div>
<div>- Basic understanding of MEP systems and building infrastructure. - Familiarity with preventive maintenance systems. - Good knowledge of HSE standards. - Proficiency in MS Office. - Strong communication and coordination skills.
</div><div>Experience</div>
<div>From 1 to 3 years of experience in Facilities Management, maintenance supervision, or building operations.
</div><div>Location</div>
<div>HQ (New Cairo)</div></div></div></div></div></div>

Facilities Management Officer

University of Hawaii system

<div><div><div><h2 class="jobSectionHeader"><b>Description</b></h2></div>
<div><p>Title: Auxiliary &amp; Facilities Services Officer<br>
Position Number: 0080667<br>
Hiring Unit: College of Arts, Languages &amp; Letters, Department of Art &amp; Art History<br>
Location: University of Hawaii at Manoa<br>
Date Posted: March 19, 2026<br>
Closing Date: April 6, 2026<br>
Band: B<br>
Salary : Salary schedules and placement information<br>
Full Time/Part Time: Full-time<br>
Month: 11-month<br>
Temporary/Permanent: Permanent</p><div></div><div><b><br>
Duties and Responsibilities:</b></div><ul><li><ul><li>Work under the direction of the Department Chair and Associate Chair to manage and maintain the Art Buildings, Galleries, Museums (ART Facilities) and equipment.</li></ul></li><li><ul><li>Responsibility for identification and timely resolution of repair and maintenance to the ART Facilities and equipment.</li></ul></li><li><ul><li>Prepare specifications and purchasing documents to either maintain or correct deficiencies to assure that the ART Facilities and/or equipment are in safe and optimal working condition.</li></ul></li><li><ul><li>Collaborate with the Department Chair to develop and submit proposals for capital improvements, renovations, and minor repairs to the ART Facilities.</li></ul></li><li><ul><li>Oversee ART Facilities maintenance schedules and collaborate with service providers to ensure repairs do not conflict with scheduled classes, research activities, or special events.</li></ul></li><li><ul><li>Manage and schedule space/room/office/lockers assignments and distribution and tracking of keys and alarm codes in consultation with the department chair.</li></ul></li><li><ul><li>Manage ART Facilities operations and proactively address and resolve facilities related problems, ensuring optimal operational functionality and safety.</li></ul></li><li><ul><li>Serves as the primary point of contact and designated problem-solver for allART Facilities issues; ensures full preparation for critical events, including severe weather and university public relations functions.</li></ul></li><li><ul><li>Communicates departmental needs for event resources, including ART Facilities access and A/V and furniture setup (microphones, speakers, tables) to ensure successful execution of lectures and events.</li></ul></li><li><ul><li>Coordinate and act as the main point of contact for departmental events, including the annual awards ceremony.</li></ul></li><li><ul><li>Responsible for communication with departmental staff and the university regarding ART Facilities access and use requirements.</li></ul></li><li><ul><li>Serve as the primary emergency responder and point of contact for the ART Facilities during non-business hours, including weekends and holidays. Responsibilities include managing alarm triggers, coordinating emergency repairs, and addressing urgent facility issues as they arise.</li></ul></li><li><ul><li>Manage ART Facilities and access for after-hour users.</li></ul></li><li><ul><li>Responsible for providing technical assistance for audio-visual presentations within the ART Facilities.</li></ul></li><li><ul><li>Work with University of Hawaii at Manoa, Environmental Health &amp; Safety Office (EHSO) to identify and evaluate workplace hazards to comply with Occupational Safety and Health Administration (OSHA) standards.</li></ul></li><li><ul><li>Supervise staff responsible for securing the ART Facilities at night and monitoring student activities in the facilities after hours.</li></ul></li><li><div>
Responsible for planning, creating and disseminating all advertising and promotional materials to communicate departmental programming and events to university personnel and the general public.</div></li><li><div>
Coordinates the production and dissemination of recruitment and promotional materials in collaboration with departmental leadership to enhance outreach to prospective students and increase program visibility.</div></li><li><ul><li>Collaborate with departmental and university-wide units on cross-functional initiatives, providing specialized expertise and professional support to complete assigned tasks and advance institutional goals.</li></ul></li><li><ul><li>Works flexible hours including evenings, weekends, and/or holidays, and/or off-site locations.</li></ul></li><li><div>
Other duties as assigned</div></li></ul><ul><li>Denotes essential functions</li></ul><div></div><div><b><br>
Minimum Qualifications:</b></div><ul><li><div>
Possession of a baccalaureate degree in Business Administration, Arts and Sciences or related field and 3 years of progressively responsible professional experience with responsibilities for facilities management, experience in the trades, or project management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.</div></li><li><div>
Considerable working knowledge of principles, practices and techniques in the area of facilities management, experience in the trades, or project management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.</div></li><li><div>
Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with facilities management, experience in the trades, or project management.</div></li><li><div>
Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.</div></li><li><div>
Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.</div></li><li><div>
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.</div></li><li><div>
Demonstrated ability to operate a personal computer, apply word processing software.</div></li><li><div>
If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.</div></li><li><div>
Demonstrated ability to work collaboratively with others.</div></li><li><div>
Demonstrated ability to be organized, detail oriented, and effectively manage multiple projects often under pressure and shifting priorities.</div></li><li><div>
Demonstrated ability to take initiative and work independently to manage assigned projects and deliverables.</div></li><li><div>
Work flexible hours including evenings, weekends and/or holidays, and/or off-site locations.</div></li></ul><div></div><div><b><br>
Desirable Qualifications:</b></div><ul><li><div>
Possession of a Master&rsquo;s degree in Studio Art, Art History, Design, or related field.</div></li><li><div>
Experience and familiarity with a variety of art facilities.</div></li><li><div>
Demonstrated skills/knowledge in the trades such as plumbing, electrical, carpentry, woodworking, or metalworking etc.</div></li><li><div>
Proficiency with photographic and video techniques including image editing.</div></li><li><div>
Experience with the following: wood shop, metal shop, foundry, furnaces for ceramics and glass, papermaking, fibers, photographic, or printmaking.</div></li><li><div>
Proficiency with technical and digital resources such as wide-format printers or video editing stations.</div></li><li><div>
Experience with graphic arts including printing and production processes, art book design, InDesign, exhibition typography, and other layout programs.</div></li><li><div>
Demonstrated ability to read and interpret a blue print.</div></li><li><div>
Proficiency in Microsoft Office Suite, Adobe Creative Cloud, Dropbox, AutoCad, Rhino, Sketchup or other CAD software, and the ability to learn new computer applications.</div></li></ul><div></div><div><b><br>
To Apply:</b></div><div>
:</div><ul><li><div>
A cover letter indicating how you satisfy the minimum and desirable qualifications,</div></li><li><div>
Current resume,</div></li><li><div>
Official transcripts (copies acceptable for application, but if selected, originals required upon hire),</div></li><li><div>
Names of three (3) professional references (including phone number and e-mail addresses).</div></li></ul><div>
Note: Please create a new account if this is your first time applying for a position using NEOGOV.</div><div></div><div><b><br>
Inquiries:</b> Brad Evan Taylor, Department Chair, brad2@hawaii.edu</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>EEO, Clery Act, ADA</b></h2></div><br>
<p></p><div><br>
<div>The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: <b>https://www.hawaii.edu/offices/eeo/policies/</b></div><div><br>
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.<br>
<br>
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: <b>https://www.hawaii.edu/titleix/help/campus-security/</b>, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.<br>
<br>
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.<br>
<br>
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: <b>https://www.hawaii.edu/offices/eeo/accommodation-request/</b></div></div></div></div><p></p>

Auxiliary & Facilities Services Officer

Booz Allen Hamilton

<div>Facility Security Officer<p><b>
The Opportunity:</b></p><p>
Perform as the designated Facility Security Officer. Ensure the protection of company and government sensitive and classified information. Coordinate and monitor highly sensitive aspects of the DoD and other industrial security programs and security activities, ensuring compliance with government and company security policies and procedures. Conduct highly sensitive security briefings and coordinate all security education programs. Establish and maintain relationships with the client and government client security POCs. Prepare, obtain approval for, and execute security plans, Security Operating Procedures (SOP), Systems Security Plans (SSPs), and Concepts of Operations (CONOPS). Apply advanced consulting skills, extensive technical expertise, and full industry knowledge. Develop innovative solutions to complex problems. Work without considerable direction. Develop or contribute to solutions to a variety of problems of moderate scope and complexity. Review and investigate non-compliance issues. Provide security advice, guidance, and recommendations to all levels of staff. Manage program and administrative activities regarding security clearances for the organization's employees and advise management and personnel on issues. Assist with ad hoc proposal security volume reviews. Coordinate security support for classified contracts with the client as the oversight security authority.</p><p></p><p><b>
You Have:</b></p><ul><li>
Experience with performing industrial security functions for sensitive security programs, including Collateral or SCI programs</li><li>
Experience with using Microsoft Office software applications</li><li>
Knowledge of industrial security systems or databases, including DISS and NISS</li><li>
Knowledge of Title 32 of the Code of Federal Regulations (32 CFR), National Industrial Security Program Operating Manual (NISPOM), Security Executive Agent Directive (SEAD) 3 and 4, Intelligence Community Directive (ICD), and DoD security requirements</li><li>
Ability to respond to occasional after-hours alarms, as needed</li><li>
Associate's degree</li><li>
Ability to obtain FSO Program Management for Possessing Facilities Certification within 6 months of start date</li></ul><p></p><p><b>
Nice If You Have:</b></p><ul><li><p>
Experience with handling sensitive information, operational security (OPSEC), and completing incident reporting</p></li><li><p>
Experience with performing DoD directed inspections</p></li><li><p>
Ability to pay strict attention to detail</p></li><li><p>
Ability to be highly flexible, motivated, and coachable</p></li><li><p>
Ability to pivot from one task to another and be available for a variety of tasks as the need arises</p></li><li><p>
Possession of excellent judgment, decision-making, teamwork, and customer service skills</p></li><li><p>
Possession of excellent verbal and written communication skills</p></li></ul><p></p><p><b>
Clearance</b><b>:</b><br>
Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information; Top Secret clearance is required.</p><p></p><p><b>
Compensation</b></p><p>
At Booz Allen, we celebrate your contributions, provide you with opportunities and choices, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, work-life programs, and dependent care. Our recognition awards program acknowledges employees for exceptional performance and superior demonstration of our values. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in Booz Allen&rsquo;s benefit programs. Individuals that do not meet the threshold are only eligible for select offerings, not inclusive of health benefits. We encourage you to learn more about our total benefits by visiting the Resource page on our Careers site and reviewing Our Employee Benefits page.</p><p></p>
Salary at Booz Allen is determined by various factors, including but not limited to location, the individual&rsquo;s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $55,300.00 to $126,000.00 (annualized USD). The estimate displayed represents the typical salary range for this position and is just one component of Booz Allen&rsquo;s total compensation package for employees. This posting will close within 90 days from the Posting Date.<p></p><p><b>
Identity Statement</b></p><p>
As part of the application process, you are expected to be on camera during interviews and assessments. We reserve the right to take your picture to verify your identity and prevent fraud.</p><p></p><p><b>
Work Model</b><br>
Our people-first culture prioritizes the benefits of flexibility and collaboration, whether that happens in person or remotely.</p><ul><li>
If this position is listed as remote or hybrid, you&rsquo;ll periodically work from a Booz Allen or client site facility.</li><li>
If this position is listed as onsite, you&rsquo;ll work with colleagues and clients in person, as needed for the specific role.</li></ul><p></p><p><b>
Commitment to Non-Discrimination</b></p><p>
All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local, or international law.</p></div><p></p>

Facility Security Officer

Unitil Service Corp

<div><p><b>This is a contract opportunity with the possibility of becoming a direct hire position. The Coordinator will</b><b> travel to other locations such as Bangor ME, and Brunswick ME, (Exeter NH, and Hampton NH locations as needed).</b></p><p><b>
Pay: 35 - 42.75 per hour</b></p><p></p><p><b><br>
Our Company</b></p><p>
More than a utility company, Unitil provides energy for life.</p><p>
Our work helps keep homes comfortable, businesses thriving and communities connected. Unitil is an investor-owned public utility proudly serving Maine, Massachusetts and New Hampshire. We are dedicated to delivering energy to our customers safely and reliably.</p><p>
Unitil is committed to creating an inclusive environment that welcomes and values the differences among all of our employees, customers, suppliers and the communities in which we live and conduct business. The continued success of Unitil is enhanced through initiatives that promote diversity and value our employees.</p><p><b>
Position Purpose</b></p><div></div><div><div><p>
Plan, organize, schedule, coordinate and direct internal and contracted resources and day-to-day fleet &amp; facilities activities in support of Unitil&rsquo;s Maine-based Gas Distribution Operations. Includes oversight and coordination for the timely, efficient, and effective maintenance of all fleet and facilities assets, as well as capital projects for facilities and fleet asset acquisitions. Responsible for providing accurate, reliable, and timely support services and reports in support of supervisor, internal customers, contractors, and vendor requests. Ensure compliance with all fleet and facilities regulatory city/state/federal registrations, filings, and inspections.</p></div><br>
</div><p><b>
Principal Accountabilities</b></p><div></div><div><div><div><p><b>
Time %</b></p><p><b><br>
End Results</b></p></div><div><div><p><b><br>
45%</b></p><p><b>
FLEET</b></p></div><br>
<ul><li>
Develop and oversee fleet assets preventative maintenance schedules to ensure cost effective, reliable, safe, and compliant fleet operations.</li><li>
Coordinate all preventative maintenance and service work with drivers&rsquo; supervisors and fleet vendors.</li><li>
Maintain a high performance, professional, and effective network of fleet vendors.</li><li>
Transport vehicles to service locations as needed.</li><li>
Responsible for registrations &amp; inspections of fleet assets and applicable DOT or Federal reporting.</li><li>
Facilitate acquisition process for new fleet assets.</li><li>
Facilitate disposition process of fleet assets.</li><li>
Coordinate all ancillary fleet program needs including; Coordination of telematics installations &amp; transfers w/Telematics partner, requests for new and replacement fuel cards, EZPass transponders, car wash tickets, etc.</li><li>
Actively use fleet software systems including; Telematics, and any future fleet systems including a Fleet Management Information System and/or Fleet Maintenance Tracking System.</li><li>
Report monthly mileage for entry into the Company&rsquo;s Operations Data Integration (ODI) System.</li><li>
Review and approve fleet maintenance invoices weekly. May involve data entry into a fleet system.</li><li>
Distribute updated insurance cards annually, in October to all fleet vehicles.</li></ul></div><div><div><p><b><br>
45%</b></p><p><b>
FACILITIES</b></p></div><br>
<p></p><ul><li>
Develop and oversee facilities preventative maintenance (PM) schedules to ensure cost effective, reliable, safe, and compliant facilities operations.</li><li>
Coordinate all facilities PM and service work for HVAC, MEP, Security, Grounds, etc.</li><li>
Maintain a high performance, professional, and effective network of facilities vendors.</li><li>
Ensure compliance with all federal, state, and local building codes and/or regulations.</li><li>
Participate in the planning of and responsible to oversee facilities capital improvement projects at Maine Distribution Operations Centers (DOC&rsquo;s).</li><li>
Use Facilities Work Order System to track facilities work, inspections, service, etc.</li><li>
Inspect entire facilities and grounds weekly including completing a weekly inspection report and following up on any issues to resolution.</li><li>
CNG (Compressed Natural Gas) conduct and document daily, weekly visual inspections and coordinate quarterly and annual inspections with 3rd party vendor(s), in addition to service calls as needed. Save inspection documents, reports, and work orders to SharePoint.</li><li>
Test the physical security surveillance systems weekly to ensure they are operating as intended including the Network Recording Device and all cameras.</li><li>
Adhere to Unitil&rsquo;s safety standards and environment and culture of workplace safety including conducting safety tailboards with vendors before they begin working at the facility.</li><li>
Review and approve facilities invoices weekly within budget and approval level guidelines.</li></ul></div><div><p><b><br>
5%</b></p><p><br>
Undertake and complete assignments and special projects as assigned by management.</p></div><div><p><b><br>
5%</b></p><p><br>
Prepare and maintain procedures in support of fleet &amp; facilities activities and programs.</p></div><div><p><b><br>
As Needed</b></p><p><br>
Participate in fleet &amp; facilities and/or company-wide emergency response activities and provide backup coverage to Fleet &amp; Facilities team members as assigned.</p></div><br>
</div></div><p><b>
Qualifications</b></p><div></div><div><div><ul><li>
Associates Degree and/or 5 years related work experience in a field compatible with the requirements of the job or extensive equivalent work experience involving increasing levels of responsibility.</li><li>
Excellent verbal and written communication skills and the drive to provide a high level of service to internal customers.</li><li>
Must possess proficient PC skills.</li><li>
Must possess and maintain a valid driver&rsquo;s license based on the requirements of the State where the employee resides.</li></ul></div></div></div>

Fleet & Facilities Coordinator (Temporary)

University of Miami

<div><p><b>Current Employees:
</b></p><p>If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet .
</p><p></p><p>The Facilities Operations Control Representative serves as a liaison to faculty, staff, and facility managers to ensure the safety of facility occupants and guarantee the smooth operations of all facility functions and operations.
</p><p></p><p><b>CORE JOB FUNCTIONS
</b></p><ul><li><p>Answers phone calls with appropriate greeting, and addresses and resolves issues or transfers to appropriate staff.
</p></li><li><p>Enters, transcribes, records, stores or maintains information in written or electronic form.
</p></li><li><p>Monitors and responds to email requests received through customer service email accounts.
</p></li><li><p>Ensures that alarm notifications received through electronic monitoring, security or email are accurately reported.
</p></li><li><p>Oversees work order control and management.
</p></li><li><p>Distributes office supplies and assists in maintaining uniform inventory.
</p></li><li><p>Generates process and distribute work orders from online requests queue, phone calls, faxes, walk-ins, and emails.
</p></li><li><p>Adheres to University and unit-level policies and procedures and safeguards University assets.
</p></li></ul><p></p><p><b><i>This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
</i></b></p><p></p><p><b>CORE QUALIFICATIONS
</b></p><p></p><p><b>Education:
</b></p><p>High School diploma or equivalent
</p><p></p><p><b>Certification and Licensing:
</b></p><p>N/A
</p><p></p><p><b>Experience:
</b></p><p>Minimum 1 year of relevant experience
</p><p></p><p><b>Knowledge, Skills and Attitudes:
</b></p><ul><li>Commitment to the University&rsquo;s core values.
</li><li>Ability to work independently and/or in a collaborative environment.
</li><li>Skill in data entry with minimal errors.
</li><li>Ability to accurately prepare and maintain records, files, reports and correspondence.
</li></ul><p></p><p><b>Department Specific Functions (specific to Coral Gables campus)
</b></p><p></p><p>The Facilities Operations Control Representative serves as a liaison to students, faculty, staff, and Facilities team members to receive reports of facilities-related matters on campus and use various communication methods and the University&rsquo;s work order management system to dispatch and schedule Facilities technicians to address identified issues.
</p><p></p><p>The more in-depth job duties and responsibilities of the Facilities Operations Control Representative include, but are not limited to:
</p><p></p><p><b>Operational &amp; Customer Service
</b></p><ul><li><p>Answer phone calls from students, faculty and staff and take appropriate action for each call.
</p></li><li><p>Monitor incoming work order requests (online SRO website, departmental email, Microsoft Teams) so to generate work orders through the University&rsquo;s work order management system and dispatching Facilities technicians to address requests.
</p></li><li><p>Assist in the communication of general maintenance, major repairs, and shutdowns in a timely, effective and efficient manner via various forms of communication, written and orally.
</p></li><li><p>Maintains consistent and effective communication to administration, management, and the field team on day-to-day operations, as well as responding to planned or unplanned issues, utility disruptions, or emergencies.
</p></li><li><p>Monitor alarm systems, such as energy, fire alarm, and lift stations, and ensure appropriate action is taken when alarm notifications are received so to mitigate interruptions to University operations and life-safety issues. Respond to urgent matters and involve mangers, mechanics, and contractors as needed.
</p></li><li><p>Performs quality assurance review or work orders to ensure accuracy in work order components (i.e. work order types, account numbers, comments, status, etc.)
</p></li><li><p>Resolve customer complaints or answer customers' questions regarding Facilities-related matters, including following-up on survey responses.
</p></li><li><p>Serves as a liaison to students, parents, faculty, and staff regarding Facilities-related matters and status of work orders.
</p></li><li><p>Works closely with University-approved contractors (i.e., Environmental Services, elevator maintenance contractor, etc.) to dispatch issues and follow-up on status as needed.
</p></li><li><p>Evaluate and assign proper Access Control levels to online requests for appropriate routing through approval process.
</p></li><li><p>Notify on-call leader and mechanics of after-hour emergencies and communicate timelines for incidents, corrective actions, and resolutions.
</p></li><li><p>Generate and send end of shift reports to inform Facilities team members of activities that transpired throughout the shift.
</p></li><li><p>Supports the creation of the on-call roster and the notification process. Distribute the on-call roster weekly via email and make changes to roster as needed.
</p></li><li><p>Prepare &amp; distribute holiday schedules for Facilities Operations and coordinate appropriate levels of coverage for business continuity.
</p></li><li><p>Participates in departmental meetings and other University initiatives as requested.
</p></li><li><p>Serves as an integral member of the University&rsquo;s plan for disaster preparation and recovery.
</p></li><li><p>Position is essential personnel. Must be able to perform shift work, to respond to after hour&rsquo;s emergency call-in, and work in environments out of normal duties as needed.
</p></li><li><p>Other duties as assigned.
</p></li></ul><p></p><p><b>Education:
</b></p><p>High School diploma or equivalent
</p><p></p><p><b>Experience:
</b></p><ul><li>At least (1) year of experience in related fields such as: Administrative, Customer Service, Facilities Operations, etc.
</li><li>Must have proven emphasis on teamwork, cooperation, customer relations and leadership in problem solving.
</li></ul><p></p><p><b>Knowledge, Skills and Attitudes:
</b></p><ul><li>Knowledge of Microsoft Word, Microsoft Excel, and Microsoft Outlook. Preferred knowledge of work order management system.
</li><li>Skills in assessing, organizing, prioritizing, and multi-tasking.
</li><li>Strong written and verbal communication skills.
</li><li>Ability to work in a team setting.
</li><li>Be accountable for all aspects of their role and continuously improve.
</li><li>Demonstrates the willingness to take initiative and take on work tasks independently.
</li><li>Strong attention to detail.
</li></ul><p></p><p>The University of Miami is recognized as one of the nation&rsquo;s premier research institutions and academic health systems and is among the largest employers in South Florida.
</p><p></p><p>With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.
</p><p></p><p>We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.
</p><p></p><p>The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
</p><p></p><p><b>Job Status:
</b></p>Full time
<p></p><p><b>Employee Type:
</b></p>Staff</div>

Facilities Operations Control Representative (Coral Gables campus)

Kratos Defense

<div><b>Job Description:</b><p><b><br>
GENERAL JOB SUMMARY:</b></p><p>
The Facility Security Officer (FSO) will supervise and direct security measures necessary for implementing the applicable requirements of this rule and the related U.S. Government (USG) security requirements to ensure the protection of classified information. The FSO will provide onsite support for all Department of Defense (DoD) and Intelligence Community (IC) security actions and serve as the primary security liaison with U.S. Government (USG), Department of Defense (DoD) and Intelligence Community (IC) counterparts. The FSO will obtain rulings, interpretations, and acceptable deviations for compliance with regulations from government agencies. The FSO will manage and maintain Communications Security (COMSEC) equipment. The selected candidate will develop and implement security documentation including program protection plans, SCIF/Closed area accreditation plans, and managed access plans. The FSO is also the lead Insider Threat Program (ITP) official and is responsible for all training and implementation of the program.
</p><p></p><p><b>ESSENTIAL JOB FUNCTIONS:</b></p><ul><li>
Identified as Key Management Personnel (KMP) and all associated responsibilities</li><li>
Maintain all security documentation and files in accordance with the Defense Counterintelligence Security Agency (DCSA) or identified Cognizant Security Agency (CSA) requirements</li><li>
Prepare and issue subcontract DD254s, collaborate with Customer on Prime contract DD254s and prepare facility sponsorship documents</li><li>
Maintain all security documentation and files in accordance with the Defense Counterintelligence Security Agency (DCSA) or identified Cognizant Security Agency (CSA) requirements</li><li>
Maintain classified safeguarding and prepare classified transmittals in accordance with 32CFR Part 117/NISPOM guidelines and requirements</li><li>
Lead and implement the Insider Threat Program (ITP)</li><li>
Manage and maintain oversight of all classified systems working in collaboration with the Information System Security Manager (ISSM)</li><li>
Review all contracts and DD254's that have any elements of classified work associated</li><li>
Provide threat and vulnerability assessments to ensure the security and protection of Facility Clearance (FCL) government contracts and cleared employees</li></ul><p><b>
Other Job Functions</b></p><ul><li>
Manage government security compliance program</li><li>
Manage personnel security clearances to include coordinating with the Assistant Facility Security Officer (AFSO) initial clearance submissions and periodic reinvestigations with employees, providing guidance and instruction to employees to ensure completion of security paperwork, performing ink and electronic fingerprinting of initial clearance candidates, and providing follow-up clearance statuses on processed clearances to managers for specific contracts</li><li>
Conduct new employee security briefings, exit interviews and debriefing, investigate and report security violations and incidents</li><li>
Prepare and facilitate annual refresher training and prepare necessary documentation in support of the annual DCSA audit.</li><li>
Provide security support to HR, Recruiting, and Proposal teams</li><li>
Interpret government policies in the development and implementation of security plans and procedures.</li><li>
Conduct Semi-Annual Self Inspections</li><li>
Manage Contract Program Security Office and associated contracts</li><li>
Manage Special Access Programs (SAP) and associated contracts</li></ul><br>
<b>
Experience and Skills:</b><p></p><p><b>
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
</b></p><ul><li>Must have active in-scope TOP SECRET (TS) clearance and be able to obtain and maintain access to Sensitive Compartmented Information (SCI) and/or any necessary Special Access Programs (SAP)</li><li>
Must be a United States citizen</li><li>
Extensive knowledge of industrial security administration and government databases that include, but are not limited to:Possess knowledge of DCSA Assessment and Authorization Process Manual (DAAPM) Version 2.1
<ul><li>Defense Information Systems for Security (DISS)</li><li>
Electronic Facility Clearance database (e-FCL)</li><li>
NBIS Electronic Application (eApp)</li><li>
Industrial Secure Facility Database (ISFD)</li></ul></li><li>
Effectively communicate verbally and in writing to internal and external customers with the ability to offer experienced guidance to executive staff and subcontractors.</li><li>
Must have strong knowledge of 32CFR Part 117 NISPOM, DoD, DoDi, and IC security compliance documents</li><li>
Possess knowledge of SCI processing requirements for a variety of customers</li><li>
Proven ability to work with leadership at the executive level.</li><li>
Previous successful relationship with DCSA.</li><li>
Strong communication skills, strong critical thinking and problem-solving skills; self-motivated with ability to effectively prioritize multiple projects; ability to work with people in a team environment and deal effectively with changing project priorities.</li><li>
Ability to manage time, make sound decisions, take independent action, analyze problems and provide focused solutions.</li><li>
High degree of attention to detail.</li><li>
Working knowledge of ISSM roles and responsibilities</li></ul><p><b>
EDUCATION AND EXPERIENCE:</b></p><ul><li>
Bachelor's degree or equivalent</li><li>
DCSA FSO Certification and Defense Information System for Security (DISS) training required</li><li>
5 years of experience as an FSO to include experience as a cleared defense contractor working in corporate and government environments</li><li>
Experience with the classification management process and classification guides associated with DoD and IC information</li><li>
Experienced in implementing security policy and procedures to ensure compliance with the National Industrial Security Program (NISP) and other government security regulations.</li><li>
Experience adhering to and ensuring compliance with NISPOM, DCIDs, ICDs, Federal security regulations, and corporate security policies and procedures.</li><li>
Experience leading and conducting internal audits, participating in Government assessments and inspections, investigating and mitigating areas of risk or non-compliance, pre-employment vetting</li><li>
Special Access Programs (SAP) experience</li><li>
DCSA FSO certification</li><li>
COMSEC Managers certification</li></ul><p></p><p><b>
WORK ENVIROMENT / PHYSICAL REQUIREMENTS:</b></p><ul><li>
This position involves work in an office and laboratory environment and could require the use of personal protective equipment (PPE) including:</li><li><ul><li>
Safety glasses</li><li>
Hearing protection (varies based on tasks)</li><li>
Shoe covers</li></ul></li><li>
Ability to perform work utilizing a computer for extended periods of time</li><li>
Ability to sit for extended periods of time without being able to leave the work area</li><li>
Ability to stand for extended periods of time without being able to leave the work area</li><li>
Ability to climb ladders and stairs in performing the work</li><li>
Ability to walk for reasonable distances in performing the work</li></ul><br>
<b>
Job Benefits:</b><p></p><ul><li>
Medical, Dental &amp; Vision Insurance Coverage</li><li>
Life/ADD &amp; Short/Long Term Disability Insurance</li><li>
401(k) Savings Plan</li><li>
Employee Stock Purchase Plan (ESPP)</li><li>
Paid Time-Off (PTO)</li><li>
Holidays</li><li>
Education Reimbursement</li></ul><p><br>
Kratos Defense is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.
</p><p><b>Disability Accessibility Accommodation</b><br>
If you require an accommodation to navigate or apply to our careers site, please send your request to HRAccessibility@kratosdefense.com or call 858-964-2916. Any inquires not related to requesting an accommodation will be discarded.
</p><p><b>Pay Transparency</b><br>
The company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
</p><p><b>Job Applicant Privacy Notice</b><br>
For applicants in the EU and California residents, please review our privacy notice.<br>
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From: Kratos Defense</p></div>

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