facilities officer

Qatar Airways

<div><div><div><div><div><div><div><div>Job title
</div><div>Facilities Officer - Residential
</div></div><div><div>Ref #
</div><div>228698
</div></div><div><div>Location
</div><div>Qatar - Doha
</div></div><div><div>Job family
</div><div>Corporate &amp; Commercial
</div></div><div><div><ul><li>Closing date: 07-Dec-2025</li></ul><br>
</div></div></div></div></div><div><div><div><div><div><p><b>About the role</b></p><p>
</p><p>As a Facilities officer, you will be responsible to oversee execution of maintenance activities across Qatar Airways Residential buildings (owned as well as leased properties) by routine inspections to ensure Qatar Airways standards are maintained. Additionally, the role will be required to organise and manage scope of work executed by service providers appointed either by QR or Building Owners to meet the contractual obligations.</p><p><b>
Accountabilities</b></p><p>
</p><p><b>Operational</b></p><div>
&sect; Implement Quality Control System through daily inspection schedules and unplanned checks to identify and propose recommendations in the scope of work as per operational requirements.</div><div>
&sect; Responsible for overseeing Service Providers daily / weekly / monthly schedules by ensuring work completion to achieve approved SLA at all times.</div><div>
&sect; Train<b> </b>Service Provider personnel regularly, brief them about the tasks and protocol to address safety and to keep them abreast of the maintenance standards of Qatar Airways.</div><div>
&sect; Liaising regularly with contractors and vendors by communicating via Email / letters on all pending maintenance request to ensure tasks are completed on-time.</div><div>
&sect; Audit every apartment that is being prepared for a new staff or existing staff relocating prior to its release to the Accommodation section as per the standards.</div><div>
&sect; Draft and review reports by covering findings to propose corrective measures and compliance with standard procedures.</div><div>
&sect; Ensure timely corrective measures are taken, on a need basis, to address any non-confirming or recurrence situation and notify Manager of such issues.</div><div>
&sect; Periodically follow up with the teams on all pending maintenance requests to enhance operational reliability.</div><div>
&sect; Maintain daily absentee log to ensure replacement is provided in a timely manner by Service providers.</div><div>
&sect; Participate actively in contract formation and provide input to Manager through SOW and Technical Evaluation, this includes but not limited to sending out purchase enquiry, raising RFQ/RFT, set up of technical evaluation criteria, contract preparation etc.</div><div>
&sect; Establish robust tracking of Annual Maintenance Contract (AMC) services/tasks in accordance with SOPs.</div><div>
&sect; Recommend rules and regulations to govern and regulate storage, disposal and transportation of contaminates.</div><div>
&sect; Determines Hygiene program needs by undertaking measures for program execution through random hygiene checks.</div><div>
&sect; Directs and participates in studies of health and hygiene to provide training to staff and service provider personnel and ensure all workers are briefed about health and safety whilst the hygiene related operations are carried out.</div><div>
&sect; Respond immediately in case of any emergency situation.</div><div>
&sect; Perform other department duties related to his/her position as directed by the Head of the Department.</div><p><b>
Management &amp; Leadership</b></p><div>
&sect; Establish the department or teams objectives and priorities to align with and support business objectives.</div><div>
&sect; Regularly evaluate the department or teams objectives, plans, procedures and practices, and makes appropriate changes if needed.</div><div>
&sect; Oversee and supervise employees. Direct daily activities, recruit, train, develop and discipline to ensure a high standard of service delivery.</div><div>
&sect; Train and develop other employees, to ensure succession planning is in place.</div>
</div></div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>Qualifications
</b></h3></div></div><div><div><div><div><p><b>Qualifications and Experience</b></p><p><b>
</b></p><ul><li> Bachelor&rsquo;s Degree or Equivalent with Minimum 4 years of job-related experience.</li><li> Similar experience in a multicultural environment. Experience working in Hotel / Hospitality / Facilities Management.</li><li> Excellent knowledge of maintenance works of electrical, plumbing and drainage and air conditioning.</li><li> In depth knowledge of industrial cleaning chemicals and cleaning techniques.</li><li> Excellent communication skills in spoken and written English and handling customers in a polite and patient manner.</li><li> Demonstrated ability to multi-task and prioritize</li><li> Valid Qatari or a transferable driving license.</li><li> Strong knowledge of MS Office.</li><li> Managerial skills - Ability to delegate work, set clear direction and manage workflow. Strong mentoring and coaching skills. Ability to train and develop subordinate's skills. Ability to foster teamwork among team members</li></ul><p><br>
</p></div></div><div></div><div><div><br>
<div><b>About Qatar Airways Group
</b></div><br>
Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We&rsquo;ve grown fast, broken records and set trends that others follow. We don&rsquo;t slow down by the fear of failure. Instead, we dare to achieve what&rsquo;s never been done before.<br>
<br>
So whether you&rsquo;re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.<br>
</div></div><div><div>https://aa115.taleo.net/careersection/QA_External_CS/jobapply.ftl?lang=en&amp;job=228698</div></div></div></div></div></div></div></div>

Facilities Officer - Residential

Aldar Education

<div>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 <strong>
  Main Duties:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   To be responsible for the delivery of facilities and general services across the School. Delivering a 'service culture' and ensuring efficient, effective staff and resource deployment in timely manner.
  </li>
  <li>
   To ensure the school facilities are maintained to the highest standards (cleanliness, maintenance and safety) and that the support service teams are performing effectively and efficiently.
  </li>
  <li>
   To oversee the school accommodation requirements, ensuring staff are housed in accordance with school expectations, Aldar Education housing policy and allowances.
  </li>
  <li>
   To oversee efficient and cost-effective purchasing and contracting in accordance with the school budget, Aldar Education policy and school development plans.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  General Operations:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   To ensure all repairs and maintenance at the School, including the inspection of required repairs and, where necessary, the appointment of external service providers in line with Aldar Education HQ guidance and Aldar Education Procurement framework, and ensuring agreed works by staff or contractors have been completed satisfactorily and following up on any deficiencies to the initial scope of works.
  </li>
  <li>
   To ensure the security and efficient operation of the school site, buildings and grounds at all times, in accordance with current Health &amp; Safety guidance, ensuring daily checks of the site are carried out by the site services team for vandalism and ensuring cleaning standards are acceptable.
  </li>
  <li>
   Implementation of issued policies, systems, processes and student safeguarding measures in conjunction with the Aldar Education HQ.
  </li>
  <li>
   To ensure school-based events and activities are effectively planned and resourced in a timely and appropriate manner.
  </li>
  <li>
   Ensure essential central services such as catering, security, maintenance, cleaning, transport, waste disposal and recycling are effectively planned and resourced throughout the year and be the point of contact for external services management.
  </li>
  <li>
   Support the OSM in utilisation of space and resources for buildings, or re-organisation of current premises.
  </li>
  <li>
   To ensure daily monitoring of the BMS and BMS alert systems (where installed) are carried out amongst the site services team.
  </li>
  <li>
   To support the OSM (and Group Housing Manager) in procuring and maintaining the Aldar Education standards of staff accommodation (where required).
  </li>
  <li>
   To act as the designated school Incident Commander and be contactable outside of normal School hours, available to attend site when required in line with the Aldar Education Critical Incident Response Protocols.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Leadership &amp; Management
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   To ensure the external support service teams are performing in line with school expectations, fully resourced and delivering on their contractual obligations delivering best value for the school and high standards of service for the school community.
  </li>
  <li>
   Manage the facilities and general service teams to ensure high standards of service are maintained throughout the School and that they provide an effective service culture.
  </li>
  <li>
   Ensure each member of the Facilities &amp; General Services team partakes in professional development, appraisal and training and undergoes an individual development plan to help the school in building a high-performance team.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Finance, Commercial &amp; Procurement
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   To oversee relevant budgets and expenditure, effectively manage costs, and ensure the School receives best value and service at all times in relation to facilities and building standards.
  </li>
  <li>
   To support opportunities for shared resource, cost and/or services across partner schools to ensure that the schools benefit from improved access to service teams and physical resources (ie support staff, transport etc).
  </li>
  <li>
   Ensure purchasing policy and the Delegation of Authority (DOA) processes and procedures are followed at all times.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Relationship &amp; Stakeholder Management
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Ensure that schools are fully compliant with local government authority regulations to safeguard against fines of any nature as a result of non-renewal of contracts at school level.
  </li>
  <li>
   Ensure all internal and external audit actions are completed in a timely and appropriate manner.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Health, Safety &amp; Environment
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   To promote a positive and proactive health and safety culture throughout their teams for health and safety.
  </li>
  <li>
   To ensure the school complies with current Health &amp; Safety legislation and/or guidelines as issued by Aldar Education HQ.
  </li>
  <li>
   To review and monitor the health and safety performance of contractors and suppliers within their respective schools.
  </li>
  <li>
   To support the OSM with environmental related aims and objectives and ensuring that they are delivered within the required timelines.
  </li>
  <li>
   Ensure all internal and external health, safety and environmental related audits are effectively completed in a timely and appropriate manner.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <strong>
  Minimum Qualifications:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum diploma / degree of higher education; or
  </li>
  <li>
   Related industry qualification, of graduate level, for the assigned functional area(s).
  </li>
  <li>
   Certificate of Facilities Management / NEBOSH or IOSH preferable.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Minimum Experience:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   At least 3 years&rsquo; experience in a mid-level position within an education or facilities service oriented industry.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Job Specific Knowledge &amp; Skills:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Fluent English communication skills, written and oral.
  </li>
  <li>
   Attention to detail with diligent follow up, and able to execute in a timely manner.
  </li>
  <li>
   Skilled in multi-tasking and handling pressure.
  </li>
  <li>
   Organizational ability, of self and others.
  </li>
  <li>
   Forethought and forward planning (particularly as this relates to local Government compliance matters).
  </li>
  <li>
   Capable of influencing people and talented in networking with cultural sensitivity.
  </li>
  <li>
   Good interpersonal skills.
  </li>
  <li>
   Strong and consistent supervisory skills.
  </li>
  <li>
   Commercial acumen.
  </li>
  <li>
   Initiate effort and energy beyond the typical work day, where the tasks require additional commitment.
  </li>
 </ul>
</div>


Facilities & Services Officer

Booknrent

<p><b>Key Responsibilities</b></p><p><b>Facilities &amp; Maintenance:</b></p><p>&middot; Oversee maintenance, repairs, and security of office premises and equipment (HVAC, plumbing, electrical, furniture).</p><p>&middot; Ensure all systems are functional and issues are resolved promptly.</p><p><b>Procurement &amp; Inventory:</b></p><p>&middot; Manage purchasing, storage, and distribution of office supplies, equipment, and furniture.</p><p>&middot; Maintain updated inventory records while adhering to budget guidelines.</p><p><b>Vendor &amp; Contract Management:</b></p><p>&middot; Serve as the main contact for external service providers (cleaning, security, catering, IT/communication vendors).</p><p>&middot; Negotiate rates and manage service contracts to ensure quality performance.</p><p><b>Requirements</b></p><p>&middot; 14&ndash;16 years of education in Business, Management, or relevant fields</p><p>&middot; 1&ndash;2 years of experience in facilities, admin, or maintenance coordination</p><p>&middot; Strong computer skills (MS Office, email communication, reporting)</p><p>&middot; <b>High energy levels, the role is</b> <b>active, field-oriented, and multitasking-heavy</b></p><p>&middot; Excellent communication, coordination, and problem-solving abilities</p><p>Job Type: Full-time</p><p>Pay: Rs50,000.00 - Rs60,000.00 per month</p><p>Application Question(s):</p><ul><li>Do you have 1&ndash;2 years of experience in facilities, admin, or maintenance coordination?</li><li>Are you comfortable using computers, including MS Office and basic reporting tools?</li></ul><p>Work Location: In person</p>

Admin, Facilities & Maintenance Officer

Asteco

<div>
 <p>
  <strong>
   Position Summary
  </strong>
 </p>
 <p>
  The Logistics Officer is responsible for the daily operation, maintenance, and safety of Al Dar Estate Office and other associated sites. The role includes managing vendors, supporting staff relocations, handling preventive maintenance, and ensuring compliance with health, safety. The position also covers contract management for MEP services, minor renovations, and procurement of furniture and office equipment in coordination with the Procurement team.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <strong>
   1. Safety and Emergency Preparedness
  </strong>
 </p>
 <ul>
  <li>
   Inspect fire extinguishers, safety signs, and first aid kits to ensure they are working and accessible.
  </li>
  <li>
   Ensure emergency exits are clear, well-lit, and have proper signage.
  </li>
  <li>
   Check fire safety systems (alarms, sprinklers, extinguishers, and panels) for proper function.
  </li>
 </ul>
 <p>
  <strong>
   2. Facility Systems Maintenance
  </strong>
 </p>
 <ul>
  <li>
   Oversee HVAC systems to ensure a comfortable working environment.
  </li>
  <li>
   Conduct basic checks on electrical, plumbing, and water systems to identify issues.
  </li>
  <li>
   Verify security systems (CCTV, access control) are operational and secure.
  </li>
 </ul>
 <p>
  <strong>
   3. General Facility Upkeep
  </strong>
 </p>
 <ul>
  <li>
   Maintain cleanliness across offices, restrooms, and common areas.
  </li>
  <li>
   Coordinate pest control and ensure preventive measures are followed.
  </li>
 </ul>
 <p>
  <strong>
   4. Staff Support and Space Management
  </strong>
 </p>
 <ul>
  <li>
   Coordinate staff relocations within the Al Dar Estate office as per management approval.
  </li>
  <li>
   Update and maintain seat allocation and occupancy plans.
  </li>
  <li>
   Address staff requests and complaints promptly and professionally.
  </li>
 </ul>
 <p>
  <strong>
   5. Vendor and Contractor Management
  </strong>
 </p>
 <ul>
  <li>
   Follow up with contractors on daily tasks to ensure timely completion.
  </li>
  <li>
   Coordinate and monitor Planned Preventive Maintenance (PPM) for MEP and Fire Life Safety systems.
  </li>
  <li>
   Review vendor performance and report findings to management.
  </li>
  <li>
   Raise PRs and LPOs in coordination with Finance and Procurement.
  </li>
 </ul>
 <p>
  <strong>
   6. Financial and Administrative Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Manage petty cash for urgent expenses and coordinate with Finance for replenishment.
  </li>
  <li>
   Ensure all petty cash use is supported by proper documentation and approvals.
  </li>
 </ul>
 <p>
  <strong>
   7. Team and Operational Support
  </strong>
 </p>
 <ul>
  <li>
   Supervise office assistants and cleaners to ensure quality standards are maintained.
  </li>
  <li>
   Provide backup support during staff leave and handle daily facility-related requests.
  </li>
  <li>
   Respond to all FM issues to maintain smooth operations.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Skills and Competencies
  </strong>
 </p>
 <ul>
  <li>
   Good knowledge of Facilities and Office Management operations.
  </li>
  <li>
   Strong communication, coordination, and multitasking skills.
  </li>
  <li>
   Understanding of
   <strong>
    HSE standards
   </strong>
   .
  </li>
  <li>
   Proficient in MS Office and familiar with ERP or CAFM systems (SAP preferred).
  </li>
  <li>
   Problem-solving and time management skills.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Minimum 3&ndash;5 years
   </strong>
   of experience in Facilities or Office Management.
  </li>
  <li>
   Experience in
   <strong>
    vendor coordination
   </strong>
   and
   <strong>
    maintenance planning
   </strong>
   preferred.
  </li>
 </ul>
</div>


Logistics - Facility Management Officer

Commercial Bank of Dubai

<p><strong>Job Accountabilities</strong></p> <ul> <li> Assist in the planning, organizing, and execution of FMA activities to support operational effectiveness.</li> <li> Manage annual reviews, contract renewals and relationships with vendors</li> <li> Conduct regular inspections to ensure cleanliness, hygiene, and safety standards are maintained at all bank premises.</li> <li> Support the implementation and monitoring of strategies for continuous improvement in equipment reliability and effectiveness.</li> <li> Report and track FMA-related issues, ensuring timely resolution and escalation as needed.</li> <li> Manage ordering and inventory control of office supplies and durable goods in a cost-effective manner.</li> <li> Ensure contracted maintenance and housekeeping service level agreements are adhered to and maintained.</li> <li> Support contract management for FMA services and the implementation of maintenance procedures.</li> <li> Inspect buildings, equipment, and systems to identify any issues </li> <li> Ensure to comply with Audit requirements, internal and external report obligations etc. in line with Policy guidelines</li> <li> Review FM of each CBD location</li> <li> Visit branches to inspect the buildings, equipment, and systems to identify faults or risks</li> <li> Liaise with AMC vendors for scheduled preventive maintenance</li> <li> The FMA Support Officer is responsible for supporting end-to-end facilities management and administration processes, contributing to the department s transition towards centralized, customer-focused operations.</li> <li> The role requires adaptability to ongoing changes in department structure and processes, with a focus on enhancing internal customer satisfaction and achieving business goals.</li> </ul>

Facilities Management and Administration Officer

BNP Paribas

<div><p>The Facilities &amp; Administrative Officer is responsible for managing daily operations, ensuring compliance with policies and procedures, and overseeing administrative functions at the Abu Dhabi branch and ADGM. The role also involves maintaining office security, records management, vendor coordination, and ensuring a safe and organized work environment.</p><p>
Office &amp; Facility Management</p><div><ul><div>
Office Security &amp; Access Control: Manage security access for staff and visitors, including programming and issuing access cards. Coordinate with building management for security and parking allocation.</div><div>
Mail &amp; Correspondence: Handle incoming and outgoing mail, keep records of returned mail, and coordinate courier services.</div><div>
Office Supplies &amp; Subscriptions: Manage office stationery, newspaper subscriptions, and corporate gifts. Ensure stock is maintained and well-organized.</div><div>
Telephone Management: Update the telephone directory, calculate bills, and follow up on personal call charges.</div><div>
Fixed Assets &amp; Equipment Maintenance: Maintain and update the fixed asset log, ensuring proper tracking of office equipment (excluding IT assets).</div><div>
Health &amp; Safety Compliance: Conduct regular risk assessments, safe desk patrols, and ensure a safe working environment for employees.</div><div>
Office Cleanliness &amp; Organization: Ensure common areas, workstations, and storage spaces remain tidy and functional.</div></ul></div><p>
Records &amp; Documentation Management</p><div><ul><div>
Archiving &amp; Filing: Maintain both physical and electronic files for office documents.</div><div>
Physical files should be securely stored and easily accessible.</div><div>
Digital copies should be saved and updated in the S-Drive or designated software.</div></ul></div><p>
Legal &amp; Administrative Documentation:</p><div><ul><div>
Ensure all legal documents (e.g., CR, trade licenses, tax certificates) are updated and renewed before expiry. Update these records with vendors where required.</div></ul></div><p>
Contract Management:</p><div><ul><div>
Maintain soft and hard copies of contracts and agreements, ensuring they are stored securely in the S-Drive and physical filing system.</div></ul></div><p>
Vendor &amp; Service Coordination</p><div><ul><div>
Telecom &amp; Utility Services: Coordinate with telecom providers for mobile line issuance, cancellations, and bill payments.</div><div>
Third-Party Vendor Management: Manage agreements and renewals. Including preparing EONs, follow LPOs, maintain record and perform ESP meetings.</div></ul></div><p>
Risk &amp; Compliance Management</p><div><ul><div>
Security &amp; Safety Checks: Perform safe desk patrols to ensure compliance with company safety standards.</div><div>
Operational Risk Monitoring: Track incidents and implement corrective actions to maintain compliance.</div></ul><p><b>
Expected Contributions</b></p><div><ul><div>
Administrative Support: Assist the team with additional tasks and participate in company projects as required.</div><div>
Cross-Entity Assistance: Provide administrative support to other branches/entities when needed</div></ul><p><b>
Skills and Competencies</b></p><div><ul><div>
Knowledge of all banking operational activities</div><div>
Knowledge and experience in team management. i.e. Leadership skills</div><div>
Bilingual ability (English/Arabic).</div><div>
Technical expertise of computer/software skills competently</div><div>
Professional interpersonal and communication skills.</div><div>
Minimum 5 years of relevant experience</div></ul></div><ul><div>
Relevant University degree</div></ul></div></div></div>

Facilities and Administrative Officer (UAE nationals with a family book only)

GEMS Education

<b>Facilities Supervisor Jobs in Sharjah, UAE</b> Job Description <ul><li>Basic operational knowhow on DAX</li><li>Assisting vendors for procurement-related matters.</li><li>Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values</li><li>Support the Facilities and Operations department in implementing staff-related policies.</li><li>Establish a good working relationship with support staff to ensure efficient task allocation and follow through on assignments.</li><li>Conduct regular, effective and purposeful support staff observations, with focused feedback to supervisors</li><li>Support staff in developing assessment practices to drive high standards of development and productivity.</li><li>Ensure the GEMS policies, procedures, and codes of conduct are followed at all times.</li><li>Initiate effort and energy beyond the typical work day, where the tasks require additional commitment.</li><li>Basic DAX operations</li><li>Assisting vendors for procurement</li></ul> Skills <p>Facilities Supervisor.</p>

Facilities Supervisor

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