facility coordinator

Host Building Maintenance

Job SummaryThe Engineering Coordinator supports the Engineering &amp; Maintenance team by coordinating daily operations, managing work orders, tracking maintenance activities, and ensuring timely communication between technicians, supervisors, vendors, and clients. This role ensures smooth execution of preventive and corrective maintenance activities in accordance with company standards and client requirements.Key Responsibilities1. Work Order &amp; Maintenance Coordination<ul><li>Track pending jobs and escalate delays to the Engineering Supervisor/Manager.</li><li>Maintain accurate records of equipment breakdowns and maintenance history.</li></ul>2. Technical &amp; Operational Support<ul><li>Assist the engineering team with daily scheduling and resource allocation</li><li>Support engineers with preparing technical reports, snag lists, and asset verification.</li></ul>3. Communication &amp; Client Support<ul><li>Act as the communication link between clients, technicians, and management.</li><li>Handle service requests, complaints, and follow-up until resolution.</li></ul>4. Documentation &amp; Reporting<ul><li>Maintain and update asset registers, maintenance logs, and compliance records.</li><li>Track contractor service visits and maintain service reports.</li></ul>5. Procurement &amp; Inventory Coordination<ul><li>Track material delivery, stock levels, and ensure availability of spare parts.</li><li>Maintain updated records of AMC contracts and vendor contact lists.</li></ul>Qualifications &amp; Skills Education &amp; Experience<ul><li>Diploma or Bachelor&rsquo;s degree in Civil Engineering (mandatory)</li><li>SOA Licence is mandatory.</li></ul>Technical Skills<ul><li>Basic understanding of MEP systems (HVAC, Electrical, Plumbing).</li><li>Strong proficiency in MS Office (Excel, Word, PowerPoint).</li><li>Knowledge of maintenance planning and FM industry standards.</li></ul>Soft Skills<ul><li>Excellent communication and coordination skills.</li><li>Strong organization and multitasking ability.</li><li>Problem-solving attitude and attention to detail.</li><li>Ability to work under pressure and support field teams effectively.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Do you have an attested Civil Engineering educational certificate?</li></ul>Education:<ul><li>Diploma (Required)</li></ul>License/Certification:<ul><li>SOA License (Required)</li></ul>Work Location: In person

Facility Engineering Coordinator

Shiloh and bros

FACILITIES COORDINATOR<ul><li>Department: Facilities</li><li>Industry: Film &amp; Entertainment Production</li><li>Job Type: Full-Time | Competitive Pay Based on Experience/Skills</li></ul>Position OverviewWe are a Film &amp; Entertainment Production company looking to hire a proactive Facilities Coordinator with strong construction and mechanical experience to oversee projects and daily facility operations/maintenance in a fast-paced production environment. This role requires real field experience with a hands-on approach in understanding of all levels of facilities management workflows, processes, and implementation. This role is responsible for all facilities/property grounds oversight, where a candidate must produce scope of work evaluations and plans, coordinate with vendors and support staff, manage work orders, support production logistics/operations, and ensure our facilities, property, and assets remain safe, functional, and production-ready at all times. The ideal candidate thrives under pressure, has top-notch communication skills, anticipates needs and provides resolution, is a critical thinker that can problem solve independently, and is able to adapt to sudden changes.Company DescriptionShiloh &amp; Bros is known for creating and producing fun, family-friendly video content . With a passion for producing entertainment that brings joy and laughter, Shiloh &amp; Bros has developed a loyal audience with a global impact. We release new videos weekly, consistently providing a unique and engaging experience for millions of viewers.Role DescriptionThe Facilities Coordinator oversees the operation, maintenance, and safety of production facilities, sound stages, workshops, property grounds, and office spaces supporting digital content creation. This role ensures a professional, efficient, and safe environment for company employees, cast, crew, and production staff. In the fast-paced entertainment industry, the Facilities Coordinator serves as the critical link between creative needs and operational execution.Core ResponsibilitiesOperations &amp; Maintenance Coordination<ul><li>Responsible for the daily operations and maintenance of all facilities, facility systems, equipment, and property grounds oversight.</li><li>Coordinate facility readiness for shoots-ensuring stages, sets, workshops, vehicles, and any pertaining assets/resources used for film production are prepped, ready for use, and compliant.</li><li>Lead projects pertaining to facility buildouts, stage modifications, and constructions projects from planning through completion.</li><li>Coordinate and occasionally operate heavy equipment for project specific needs.</li><li>Oversee property grounds keeping, grading, drainage management, and property maintenance.</li><li>Establish and implement a preventative maintenance program to ensure optimal functionality of building systems and equipment.</li><li>Manage and prioritize facility work orders, service repairs, and construction projects.</li><li>Assist with production-related facility needs (ie. set builds, temporary infrastructures, utility demands, etc.).</li><li>Maintain emergency response procedures, protocols, and documentation.</li><li>Maintain and monitor accurate inventory records of materials, tools, and other related resources across multiple site locations.</li></ul>Communication &amp; Compliance<ul><li>Serve as liaison between the facilities department and the production teams, other departments, executive leadership, and admin staff.</li><li>Ensure compliance with local, state, and federal regulations, OSHA, ADA, and fire safety regulations; conduct safety inspections and briefings.</li><li>Maintain documentation pertaining to the facilities department, such as facility budgets, department staff, service contracts, compliance records, and vendor contracts.</li><li>Ensure timely communication regarding facility issues and provide resolutions.</li><li>Assist with procurement of supplies, materials, tools, and equipment.</li><li>Supervise department maintenance technicians and supporting staff; fostering a safe and efficient work environment.</li><li>Conduct routine inspections and risk assessments to identify maintenance needs and/or safety concerns.</li></ul>Required Qualifications<ul><li>High School Diploma or equivalent required.</li><li>(Preferred) Bachelor's degree or equivalent experience in Facilities Management, Engineering, Construction Management, or Production Operations.</li><li>2+ years related hands-on field experience in construction operations, facilities management, concrete/property grounds work, electrical/plumbing/hvac systems, and mechanical diagnostics/repairs.</li><li>Ability to operate heavy equipment.</li><li>Strong knowledge of building systems, safety codes, stage operations, and mechanical aptitude.</li><li>1+ years of Microsoft Office products and applications experience.</li><li>Valid TN driver's license.</li><li>Effective interpersonal verbal, and written communication skills.</li><li>Strong leadership and communication skills.</li><li>Able to manage multiple projects simultaneously.</li></ul>Physical Requirements and Working Conditions<ul><li>Standing and walking for extended periods of time, lifting, carrying, pushing, and/or pulling, stooping, kneeling, crouching, and/or crawling.</li><li>The job may be performed under some temperature extremes and under conditions with some exposure to risk of injury and/or illness.</li><li>The employee is required to work on a ladder and in outside weather conditions when necessary.</li><li>Must be able to lift and/or move up to approximately 25&ndash;50 pounds regularly.</li></ul>Job Type: Full-timePay: $40,000.00 - $80,000.00 per yearBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Facilities Coordinator - Film & Entertainment Production

Prime Z Facility Management & Services

Job SummaryWe are looking for a dedicated Call Center Agent &ndash; Facility Management to act as the first point of contact for tenants, clients, and internal teams. The role involves handling service requests, complaints, and inquiries related to facility operations, ensuring timely logging, coordination, and resolution in line with service level agreements (SLAs).______________Key Responsibilities<ul><li>Receive and handle inbound calls, emails, and service requests related to facility management services</li><li>Log work orders and service requests accurately in the CRM system</li><li>Provide accurate information about the services, address the complaints promptly &amp; resolve problems quickly.</li><li>Escalate complex issues to head of departments or specialized departments.</li><li>Record details of each interaction in the system (Through CRM) for tracking and follow-up.</li><li>Participate in training and development programs to enhance skills.</li><li>Meet performance metrics and targets related to call handling and customer satisfaction</li><li>Work with the Facility Coordinator to keep facilities maintained &amp; services running smoothly.</li><li>Respond to tenant complaints and escalate critical issues appropriately</li><li>Provide accurate information on facility services, schedules, and policies</li><li>Maintain clear and professional communication with tenants and clients</li><li>Track and update records of all customer interactions and service activities</li><li>Support emergency call handling and after-hours requests when required</li><li>Adhere to company procedures, safety protocols, and quality standards</li></ul>______________Required Skills &amp; Qualifications<ul><li>High school diploma or equivalent (bachelor&rsquo;s degree preferred)</li><li>1&ndash;3 years of experience in a call center, customer service, or facility management environment</li><li>Strong verbal and written communication skills</li><li>Ability to multitask and manage high call volumes</li><li>Basic knowledge of facility services (MEP, HVAC, cleaning, security, etc.) is an advantage</li><li>Proficiency in MS Office and service management systems (CRM)</li><li>Strong problem-solving skills and customer-focused attitude</li></ul>Job Type: Full-time

Call Center Agent

Cinqo Group

Facility Management CoordinatorDuties &amp; Responsibilities:<ul><li>Coordinate and schedule the daily task lists for 5&ndash;6 mobile maintenance teams, optimizing routes and skill sets for maximum efficiency.</li><li>Conduct regular check-ins with field teams to monitor work progress and verify completion against quality standards.</li><li>Act as the first point of contact for emergency call-outs, rerouting teams rapidly to address urgent issues and solve on-site problems.</li><li>Create, track, and close work orders within the CMMS (Computerized Maintenance Management System).</li><li>Ensure all technical reports, photos, and site sign-offs are captured and filed correctly upon job completion.</li><li>Identify and arrange the necessary materials, tools, and consumables required for scheduled works to prevent mid-job delays.</li><li>Liaise with suppliers to ensure timely delivery of specialized parts for complex repairs.</li><li>Serve as the primary liaison for clients, providing status updates and addressing concerns with a professional, solution-oriented approach.</li><li>Draft accurate quotations for additional works or repairs identified by the maintenance teams.</li><li>Assist in preparing periodic performance reports for client review.</li></ul>Qualifications:<ul><li>Experience 3+ years in Facility Management, MEP coordination.</li><li>Technical Savvy Proficiency in CMMS software and Microsoft Office (Excel is a must).</li><li>Problem Solving Ability to &quot;think on your feet&quot; during emergencies and re-prioritize tasks instantly.</li><li>Communication Exceptional written and verbal skills for client-facing correspondence.</li><li>Organization High capacity for multitasking; able to track 20+ active tasks simultaneously.</li></ul>Job Type: Full-timePay: From BD400.000 per month

Facility Management Coodinator

VIrtesys LLP

Facility Coordinator manages project tasks such as executing work orders (communication with vendors and clients), photo reviews, creating photo workbooks, and data entry for a company based in the US.Essential Duties:&middot; Ensure quality assurance for work orders.&middot; Manage high-volume email communications efficiently.&middot; Dispatch and coordinate vendor partners to meet schedules.&middot; Handle service requests from start to completion, meeting KPIs.&middot; Source and onboard vendor partners.&middot; Maintain accurate data and documentation.&middot; Handle heavy phone and email traffic with customers and service providers.&middot; Communicate effectively via multiple channels and CMMS systems.&middot; Prioritize overlapping tasks in a fast-paced environment.&middot; Work independently to resolve issues and meet team goals.Qualifications:&middot; Bachelor&rsquo;s degree minimum.&middot; Experience with international client in Facility Maintenance, Supply Chain, or Logistics is a Plus&middot; Excellent English communication skills.&middot; Strong time management and multitasking abilities.&middot; Fast response time and ability to work efficiently.&middot; Proficiency in Microsoft Office and relevant software.Night Shift: 6pm to 3amLocation: PECHS , KarachiHow to ApplyEmail: hiring@virtesys.pkJob Type: Full-timeJob Type: Full-timeApplication Question(s):<ul><li>Have you had experience working in a fast paced supply chain or facility maintenance role with an international client?</li><li>Have you worked for an international client (Preferably US)? For how long?</li></ul>Language:<ul><li>are you fluent in English (excellent communication skills?) (Required)</li><li>Can you rate your communication skills out of 10? (Preferred)</li></ul>Work Location: In person

US Project Coordinator (Facility Maintenance )

American Lyceum International School, Pakistan

Job OverviewWe are hiring a responsible and proactive Maintenance Coordinator to manage day-to-day maintenance operations across multiple campuses. This role requires strong coordination, regular campus visits, and strict follow-up to ensure all campuses remain fully functional and maintained to a high standard.The selected candidate will be responsible for ensuring that all complaints reported through the maintenance app are resolved within 24 hours, and that preventive maintenance tasks are completed in advance to avoid delays and operational disruptions.Key ResponsibilitiesEnsure all campuses remain well-maintained, operational, and up to required standards at all times.Conduct regular campus maintenance visits and prepare action plans for pending issues.Monitor and manage all maintenance complaints reported through the app and ensure resolution within one working day (24 hours).Assign tasks to maintenance technicians and ensure timely completion with proper quality checks.Track daily progress of complaints, including pending, in-progress, and completed tasks.Ensure preventive maintenance is performed regularly to reduce breakdowns and repeated complaints.Coordinate with campus administration to identify issues and ensure smooth daily operations.Escalate urgent or major issues to the Maintenance Head/Management when required.Maintain records of completed work, repeated issues, and maintenance reports for management review.Ensure immediate response in case of emergency repairs or critical facility issues.Support improvement initiatives to enhance campus facility standards.Required Skills &amp; QualificationsPrevious experience in facility management, maintenance coordination, or operations (preferred).Strong follow-up and task management skills with ability to handle multiple campuses.Basic knowledge of electrical, plumbing, civil, and general maintenance work.Ability to work independently and take ownership of responsibilities.Good communication skills for coordination with technicians, campus staff, and management.Comfortable using mobile apps and tracking systems for complaint management.Must be willing to travel between campuses as needed.Flexible with working hours based on workload and task urgency.Job Type: Full-timePay: Rs35,000.00 - Rs40,000.00 per monthWork Location: In person

Maintaince Coordinator

CREO Industrial Arts

<div><div><div>COMPANY OVERVIEW:
CREO Industrial Arts is a custom fabricator that has been producing high-end architectural products for over 40 years. We execute the vision of the world&rsquo;s finest architects, experiential graphics designers, landscape architects, and exhibit designers, producing extremely high fit and finish custom products for a wide variety of venues.
From the smallest, most detailed piece to large, multi-story structures, CREO does it all. Every project is different, but what they all have in common is the sophistication of the design and the industry&rsquo;s highest standard of quality. 
POSITION SUMMARY:
The Facilities Coordinator supports the day-to-day operations, maintenance, and overall functionality of a facility. This hands-on role involves helping with repairs, cleanliness, safety, and general upkeep to ensure the workplace environment is safe, organized, and running smoothly. 
ESSENTIAL DUTIES AND RESPONSIBILITIES:<ul><li>
Assist with routine building maintenance, including minor repairs, painting, plumbing, and lighting.</li><li>
Support the setup of meeting rooms, furniture moves, and office rearrangements and equipment setup.</li><li>
Conduct regular inspections of facilities to identify and address maintenance needs.</li><li>
Schedule and supervise maintenance work and external contractors.</li><li>
Monitor and restock cleaning supplies, office materials, and other facility-related inventory.</li><li>
Coordinate with external vendors and service providers (e.g., cleaners, contractors, HVAC technicians).</li><li>
Respond promptly to employee service requests and facility-related issues.</li><li>
Ensure health and safety standards are followed and assist with compliance documentation.</li><li>
Conduct regular inspections and maintain safety records.</li><li>
Help maintain exterior areas such as parking lots, walkways, or loading docks, as needed.</li><li>
Assist in emergency response situations (e.g., fire drills, building evacuations).</li></ul> 
QUALIFICATIONS:<ul><li>
Previous experience in facilities, maintenance, or a related role is a plus</li><li>
Basic understanding of building system (e.g. electrical, plumbing, HVAC)</li><li>
Able to perform physical tasks, including lifting, carrying, and standing for long periods of time</li><li>
Strong organizational and time-management skills.</li><li>
Excellent communication and interpersonal abilities.</li><li>
Proficient in Microsoft Office (Word, Excel, Outlook)</li><li>
Ability to work independently and prioritize multiple tasks.</li><li>
Familiarity with OSHA or local safety regulations.</li><li>
Problem-solving and troubleshooting mindset.</li><li>
Strong attention to detail and proactive approach.</li></ul> 
WORKING HOURS:
Monday-Thursday, 5am to 3:30pm
Pay: $21.00 to $25.00 per hour 
COMPANY SALARY/BENEFITS:
CREO offers a great career growth culture, competitive salary, holidays, vacation, comprehensive benefits including medical, dental, vision, life, AD&amp;D, LTD coverage, and a 401(k) plan.
If this position sounds like a perfect fit for you Apply Today! 
CREO provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.</div></div></div>

Facilities Coordinator

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