facility coordinator

Amana Healthcare

<div>
 
 Overview
 
 
 
 
 Facility Overview:
 
 
 
 M42 is a global tech-enabled health company based in Abu Dhabi, combining advanced medical technologies with world-class patient services. Within its network, Amana Healthcare is the region&rsquo;s leading provider of specialized post-acute services, including long-term care and rehabilitation.
 
 
 
 Role Overview:
 
 
 
 The Facilities Coordinator is responsible for managing day-to-day facilities operations, including addressing FM-related complaints and concerns raised by staff, patients, and patient families; managing furniture, equipment, and other assets; supervising contractors; and ensuring compliance with health, safety, and regulatory standards. The role serves as the main point of contact for outsourced service providers and internal stakeholders, ensuring timely resolution of facility-related requests and supporting smooth, safe, and compliant operations to enhance staff workflow, patient safety, and overall experience.
 
 
 
 Responsibilities
 
 
 
 <ul>
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 Manage all FM assets and ensure the readiness of patient rooms, staff offices, and related furniture, maintaining functionality and compliance with applicable standards.
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 Supervise outsourced staff, contractors, and maintenance teams to ensure quality service delivery.
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 Support preventive and corrective maintenance, ensuring compliance with Civil Defense, DOH, Municipality, ADMCC, and all other applicable local and international standards
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 Oversee facility contracts, vendor relations, and outsourced services.
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 Maintain office records, equipment, inventory, and facility documentation.
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 Provide logistical and technical support for facility events and staff activities.
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 Ensure adherence to infection control protocols, regulatory compliance requirements, and risk management processes across all FM operations.
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 Communicate effectively with internal teams, vendors, and regulatory bodies to support smooth facility operations.
 
 
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 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Facilities Management, Engineering, or related field.
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 NEBOSH Certificate is mandatory.
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 3&ndash;5 years of UAE experience in facilities management or coordination.
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 Proven experience in supervising contractors and outsourced staff.
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 Excellent communication, organizational, and problem-solving skills.
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 Proficiency in MS Office and facility management software.
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 Minimum 2 years of career experience in a healthcare facility is preferred.
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 </ul>
</div>

Facility Coordinator

CBRE Excellerate

<div>Job Purpose: 
To manage Facility Services as assigned by Site Facility manager 
Job Location: Cairo, Egypt 
Key Tasks: 
<ul><li>Act as a local support / backfill to the site lead</li><li>Cover the reception / host function when needed.</li><li>Training &amp; monthly recaps with office / tea boys and cleaners to perform Daily checks of meeting rooms and office successfully and reporting failures and faults in a timely manner.</li><li>Walk through the office on scheduled inspections.</li><li>Ensuring all SI7 Requests and issues are closed in a timely manner with regular updates to management.</li><li>Maintain security and safety standards as required at all locations also compliant with Uber security policies, ensuring that visitors are escorted, and contractors do not have access to areas without the appropriate authorization or supervision.</li><li>Familiar with all emergency prevention and operational controls and processes.</li><li>Report all accidents, occupational illnesses and emergencies through the online tool and training all subcontractors on site to do the same.</li><li>Quality control in all areas within each office, and report any issues to FM</li><li>Support with the supervision of receptionists and office assistants at all locations.</li><li>Control of storerooms and stock and monthly orders and deliveries at all locations. All delivery and stock control documents are in order and compliant.</li><li>Manage consumables at all locations, tracking when it's needed and how to minimize excess usage.</li><li>Support FM Manager with management of all services at all locations (I.e. Soft Services, Hard Services, Security, HSE, &hellip;etc)</li><li>Supplier management: Control on delivery only with PO. Invoice matching to PO for each CBRE Supplier and
</li></ul>submission of supplier invoices in a timely manner. 
<ul><li>Financials: CBRE invoice submission and control on aged debt report. Ensure correct monthly billing across all sites.
</li></ul>Be commercially aware and have a sound knowledge of cost controls and daily financial planning. 
<ul><li>Ensure opportunities for additional works are realized.
</li><li>Ensure CBRE preferred suppliers are utilised.</li><li>Coordinates and manages daily staff meal orders for all locations.</li><li>Required to perform additional duties i.e. CBRE SSR uploads, Report Meter reading data from all offices to FM, EHS reporting documents reporting online and documents filed at each office, Monthly data with waste information updated
</li></ul>monthly. Support FM Manager with Continuous Improvement Tracker updates and ideas. 
<ul><li>Utilities tracking completed in a timely manner: Submission to Uber when required.</li><li>Supplier management focuses on savings each month.</li><li>Assignment management, (require competitive vendor quotes, PO&rsquo;s approved and created, CBRE PO created and closed, CBRE Invoice submitted and CBRE Vendor invoice submitted with GR of PO.)</li><li>Understanding account budgets and savings plans for the year working closely with FM Manager to achieve all targets.</li></ul>
Experience and Qualifications: 
<ul><li>A bachelor's degree in any discipline</li><li>Very good command of both Arabic and English languages</li><li>Good Computer skills</li><li>Administration and financial experience</li><li>Leadership skills and proactive reaction</li><li>Computer literate Preferably some data entry experience</li><li>Extremely Presentable</li><li>Good basic education (Degree preferred, not essential)</li><li>Experience in a customer facing role - min 1 year</li><li>Environment, Health and Safety: Follow all Health &amp; Safety and Environmental requirements that are defined on work instructions or communicated in training. Follow required emergency prevention and operational controls.
</li></ul>Key Performance Indicators 
<ul><li>Internal Relationships: Client employees, client visitors</li><li>External Relationships: 3rd party vendors and contractors</li></ul></div>

Facility Coordinator/ Ambassador (Cairo)

Ritaj Facilities management

Job Description: Facility Housekeeping CoordinatorPosition OverviewThe Facility Housekeeping Coordinator is responsible for overseeing and coordinating all housekeeping operations within the facility. This role ensures that cleanliness, hygiene, and safety standards are consistently maintained across all areas. The coordinator supervises housekeeping staff, manages schedules, monitors supplies, and ensures compliance with organizational policies and health regulations.Key Responsibilities<ul><li>Supervise, coordinate, and schedule daily housekeeping activities across assigned facility areas.</li><li>Inspect facility areas to ensure cleanliness, sanitation, and compliance with safety standards.</li><li>Assign tasks and monitor performance of housekeeping staff, providing guidance and training as needed.</li><li>Ensure proper use, maintenance, and inventory control of cleaning supplies, tools, and equipment.</li><li>Respond promptly to housekeeping-related requests, complaints, or emergencies.</li><li>Maintain housekeeping records such as cleaning schedules, inspection checklists, and supply usage reports.</li><li>Liaise with facility management to plan periodic deep cleaning and special housekeeping projects.</li><li>Ensure compliance with health, safety, and hygiene regulations.</li><li>Support in recruitment, orientation, and evaluation of housekeeping staff.</li><li>Coordinate with other departments (e.g., maintenance, security, administration) for smooth facility operations.</li></ul>Qualifications &amp; Skills<ul><li>Diploma or Bachelor&rsquo;s degree in Hospitality, Facility Management, or related field (preferred).</li><li>Proven experience in housekeeping supervision or facility coordination.</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication and leadership abilities.</li><li>Knowledge of cleaning procedures, equipment, and occupational health &amp; safety standards.</li><li>Ability to handle emergencies and resolve conflicts effectively.</li><li>Proficiency in MS Office and facility management software (an advantage).</li></ul>Job Type: Full-time

FACILITY HOUSEKEEPING COORDINATOR

ABU ISSA HOLDING

Job Summary:We are seeking a proactive and detail-oriented Facilities Coordinator to join our team. The ideal candidate will oversee day-to-day facilities operations, coordinate maintenance and repair activities, support space planning, and ensure health and safety compliance. This role also requires frequent site visits to take accurate measurements, oversee external contractors, and ensure facility standards are upheld across multiple locations.The candidate must have a valid Qatar driving license and their own vehicle to commute between sites as required.Key Responsibilities:<ul><li>Coordinate and supervise facility maintenance, repairs, and renovations.</li><li>Act as the primary point of contact for facility-related issues, ensuring timely resolution.</li><li>Schedule and oversee vendors and service providers for routine maintenance.</li><li>Conduct regular site inspections and take accurate on-site measurements as required for planning and implementation.</li><li>Maintain records of building maintenance, repairs, and inspections.</li><li>Ensure compliance with health and safety standards.</li><li>Assist in space planning, including office setups, relocations, and furniture management.</li><li>Monitor facility budgets and recommend cost-effective solutions.</li><li>Prepare reports on facilities conditions, improvements, and ongoing issues.</li><li>Drive to various locations across Qatar for inspections, project coordination, or emergencies.</li></ul>Requirements:<ul><li>Proven experience as a Facilities Coordinator, Facilities Assistant, or in a similar role.</li><li>Excellent organizational and communication skills.</li><li>Strong attention to detail, especially when taking measurements and managing documentation.</li><li>Ability to multitask and prioritize workload effectively.</li><li>Must hold a valid Qatar driving license and have own car.</li><li>Ability and willingness to travel frequently between sites as needed.</li><li>Basic knowledge of building systems (HVAC, electrical, plumbing, etc.) is a plus.</li><li>Proficiency in Microsoft Office Suite (Excel, Word, Outlook).</li><li>Diploma or degree in Facility Management, Engineering, or a related field is preferred.</li></ul>Job Type: Full-timePay: QAR6,000.00 per monthApplication Question(s):<ul><li>What's your earliest availability to join our company?</li><li>Do you have a valid Qatar driving license?</li><li>Do you own a car that you can use for work-related travel?</li><li>Are you willing and able to travel frequently between sites across different locations in Qatar?</li></ul>

Facilities Coordinator

Green Delight Innovation Private Limited

Job Title: Facility Maintenance CoordinatorLocation: CoimbatoreEmployment Type: Full-time | On-siteAbout the RoleWe are seeking a proactive Facility Maintenance Coordinator to oversee day-to-day building operations, maintenance schedules, and vendor management. The ideal candidate will ensure that facilities are safe, efficient, and fully compliant with statutory and organizational standards.Key Responsibilities<ul><li>Coordinate and oversee facility maintenance activities including electrical, plumbing, HVAC, housekeeping, and security.</li><li>Manage preventive and corrective maintenance schedules to minimize downtime.</li><li>Supervise third-party vendors, contractors, and technicians for timely completion of work.</li><li>Ensure compliance with safety regulations, fire safety, and statutory norms (PF, ESI, labor law, etc.).</li><li>Monitor inventory of facility supplies and manage procurement.</li><li>Maintain maintenance logs, MIS reports, and asset records.</li><li>Respond promptly to emergency repair requests and facility-related complaints.</li><li>Support sustainability initiatives (energy saving, waste management, green practices).</li></ul>Required Qualifications<ul><li>Bachelor&rsquo;s/Diploma in Facility Management, Engineering, or related field.</li><li>1+ years of experience in facility coordination, building maintenance, or administration.</li><li>Strong knowledge of technical systems (HVAC, electrical, plumbing) and vendor management.</li><li>Familiarity with safety standards, compliance, and statutory requirements.</li><li>Proficiency in MS Office, CMMS, or facility management software.</li><li>Strong communication, organizational, and problem-solving skills.</li></ul>Benefits<ul><li>Competitive salary &amp; annual performance bonus</li><li>Health insurance, PF, ESI, and statutory benefits</li><li>Professional growth and training opportunities</li><li>Employee-friendly work environment</li></ul>Job Types: Full-time, Permanent, FresherPay: &#8377;13,347.67 - &#8377;15,762.99 per monthBenefits:<ul><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Provident Fund</li></ul>Work Location: In person

Facilities Maintenance Coordinator

Reliance Facilities Management

Job Description &middot; The Facilities Coordinator will provide administrative support to the Facilities Manager and the organization, manage office functions including: Work Order coordination, Security badge and access assignments, database management, daily office operations, coordination of budgeting/accounting systems, maintaining office records, and providing general support services for the divisional staff.&middot; The Facilities Coordinator, under the supervision of the Facilities Manager, will manage all outside contractors in support of the Facilities Department, including maintaining records and contracts, coordinating project activities, and providing scheduling supportEssential Job Functions:&middot; Assist the operation manager on the day-to-day operations.&middot; Documented violation to inform HR for all facility issues related to employees&middot; CAFM implementation and regular coordination with the FM software vendor on teething problems in the implementation&middot; Generation of reports related to overdue jobs which could be due to materials procurement, manpower&middot; Preparation of MMR&rsquo;s for FM AMC sites&middot; Calling up vendors for getting quotes/specifications related to specific ADHOC jobs&middot; Preparation/review of quotes/contracts/agreements&middot; Quotation approval follow ups with client and updates in the Quotation tracker&middot; Getting service reports/overtime details from site supervisors/technicians for the preparation of Weekly reports.&middot; Maintain strong working relationships with our vendors&middot; Review purchasing agreements with vendors and maintain open lines of communications with those vendors&middot; Follows HSE (Health, Safety and Environmental) procedure implemented by company rules and procedures&middot; Contract related communication with vendors.&middot; Cash Advance will be prepared by self for any ADHOC works whenever required with line approval from Management.&middot; WCR&rsquo;s prepared and shared for invoicing purpose and recorded in the Tracker.&middot; Documenting processes and keeping maintenance records.&middot; Monitoring maintenance budget spending.&middot; Set up, maintain, and organize department's central files, information, filing, and messages.&middot; Drivers log in and time sheet everyday for all vehiclesFacilities Coordinator Requirements:&middot; Bachelor's or associate degree in project management, or similar.&middot; A completed course in facilities management will be advantageous.&middot; A minimum of 3-4 years of experience in facility coordination, project management, or real estate.&middot; Proficiency in Facilities Management (FM) software.&middot; Extensive experience in building and equipment maintenance.&middot; Advanced knowledge of maintenance planning and schedules.&middot; Ability to respond to building emergencies.&middot; In-depth knowledge of building safety regulations and security protocols.&middot; Proficiency in office software, such as Microsoft Word, Excel, and Outlook Express.&middot; Excellent organizational and communication skills.&middot; Has the ability to do multi taskJob Type: Full-timePay: AED4,000.00 - AED4,300.00 per monthExperience:<ul><li>FM Coordinator: 3 years (Preferred)</li></ul>

FM Coordinator

GluCare.Health

<div>
 
 Location:
 
 Grove Mall, Al Barsha 2, Dubai, UAE
 
 
 
 About GluCare
 
 
 
 GluCare Integrated Diabetes Center is a tech-driven, patient-centric healthcare provider revolutionizing diabetes and chronic disease management. Our approach integrates digital health, AI-driven care, and personalized treatment plans, ensuring an exceptional patient experience. To support our commitment to excellence in patient care, we are looking for a Patient Affairs Specialist to manage front-desk operations, enhance patient interactions, support CRM management, and streamline administrative processes.
 
 
 
 Job Summary
 
 
 
 The Logistics Coordinator will be responsible for overseeing the smooth operation of supplies, vendor coordination, and basic facility management tasks to support patient care and clinic operations. This role plays a key part in ensuring a well-maintained environment aligned with GluCare's integrated care model. In addition, the coordinator will assist in events, service logistics, and operational readiness while ensuring flexibility in working hours and responsiveness during urgent situations.
 
 
 
 Key Responsibilities
 
 
 
 
 Logistics Responsibilities
 
 
 
 <ul>
 <li>
 Monitor and manage inventory levels across clinical, caf&eacute;, and administrative areas; request and track restocking of supplies and consumables as needed
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 Receive, unpack, verify, and properly store incoming supplies and shipments
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 Maintain organized records of supply usage, purchase requests, and delivery documentation
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 Coordinate with vendors for routine and ad-hoc service requirements, ensuring timely delivery and quality of goods or services
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 Ensure on-site presence during maintenance visits, service work, or installations to oversee completion and communicate issues to relevant teams
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 Provide coverage for logistics operations during absences or emergency situations to ensure continuity
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 Support internal events, workshops, or wellness sessions with logistical arrangements and material setup
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 Liaise with emergency services or contractors when facility-related incidents arise, demonstrating an understanding of basic facility and building management protocols
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 Follow and support all clinic policies on infection control, safety standards, and operational protocols.
 
 
 </li>
 </ul>
 
 Facilities &amp; Operational Support
 
 
 
 <ul>
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 Assist with minor facility coordination, including reporting maintenance needs and following up on work orders
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 Work collaboratively with housekeeping, IT, and administrative teams to ensure operational efficiency across departments
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 Support the delivery and setup of medical or non-medical equipment as needed
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 Maintain cleanliness and order within storage and logistics areas
 
 
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 </ul>
 Understand, follow and support clinic's infection control programs
 
 
 
 Requirements
 
 
 
 <ul>
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 High school diploma or equivalent; barista training or certification is a plus
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 1-2 years of experience as a barista or in a hospitality role, preferably in healthcare, or wellness
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 Knowledge of food safety, cleanliness, and hygiene standards
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 Experience in logistics, inventory, or administrative coordination is a plus
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 Ability to prepare a range of beverages, including diabetic-friendly and wellness-focused drinks
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 Strong interpersonal and communication skills
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 Friendly, patient-focused attitude with attention to detail
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 Basic understanding of dietary needs for people with diabetes is a plus
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 Fluency in English; knowledge of Arabic is an advantage
 
 
 </li>
 </ul>
 
 Additional Requirements
 
 
 
 <ul>
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 Must be flexible with working hours and shift rotations, including occasional weekends or extended hours based on clinic needs
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 Able to multitask, prioritize duties, and respond promptly to urgent logistical matters
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 Demonstrates initiative, reliability, and a service-oriented mindset in a dynamic healthcare environment
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 </ul>
</div>

Barista/Logistics Coordinator

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