facility management coordinator

Sundus

<div>
 
 Position Title:
 
 Coordinator, Facilities Management
 
 
 
 Emiratization program (Exclusively for UAE National)
 
 
 
 
 Job code -
 
 JPC - 5477
 
 
 
 Experience &ndash;
 
 
 5 years of relevant working experience in general services and office/facility management.
 
 
 
 
 Education:
 
 Bachelor&rsquo;s degree
 
 
 
 Location:
 
 Abu Dhabi
 
 
 
 Language:
 
 Excellent in English &amp; Arabic
 
 
 
 Job Description
 
 
 
 To oversee day-to-day operations of Facility Management, ensuring that all building systems, services, and maintenance activities run efficiently and safely. Responsible for coordinating vendors, maintenance schedules, and compliance requirements. The role includes identifying and implementing process improvements to enhance operational effectiveness, reducing costs, and improving service delivery.
 
 
 <ul>
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 Ensure all aspects of office infrastructure operations and maintenance are managed effectively, including up-to-date housekeeping, to maintain a clean, safe, and well-organized office environment.
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 Regularly assess processes and propose necessary changes in policies and procedures, including recommending opportunities for automation.
 </li>
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 Liaise with and manage vendors and contractors, coordinating services, processing invoices, and ensuring the quality of work delivered.
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 Oversee the procurement of office consumables and equipment, manage inventory and storage, and ensure adequate stock levels are maintained across all categories.
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 Manage projects such as office expansions, fit-outs, and relocations in coordination with relevant contractors and stakeholders.
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 </ul>
</div>

Coordinator, Facilities Management

MA Shine General Maintenance and Real Estate Management

Our team Currently offering career opportunities in Abu Dhabi we are seeking the below position.Office Coordinator - Fluent in English and literature, and Arabic language is an advantage.What you will do:The Maintenance Coordinator Operate Annual Maintenance Contract (AMC). Your role builds long-term relationships with selected Owners and property management to drive the sales on new projects / Annual Maintenance Contracts (AMC) agreements.Working closely with the Directors and also, taking the lead in the development of new business.Job Responsibilities:&middot; Coordinate with Maintenance operation with teams and client.. Dealing with tenants and property owners.. Coordinate maintenance teams schedule.. Coordinate on technical and feasibility studies including site investigations.. Scheduling material and equipment purchases and deliveries.&middot; Preparing technical presentations that explain the products and services of the company to customers or prospective clients.&middot; Seek quotations from the sub-vendor, sub-contractor, etc.&middot; Review tender documents and understand or else seek clarifications from either the customer or the department manager.&middot; Building and maintaining effective customer relationships.&middot; Contribute to the development of marketing, customer retention, advertising, pricing, and distribution strategies for the district or branch.&middot; Working closely with the Design Engineers to fulfill customer/client requirements.&middot; Determining improvements by analyzing equipment or services offered and proposing changes in equipment, processes, or use of materials or services.&middot; Anticipate customers&rsquo;/clients&rsquo; needs and provide appropriate solutions or recommendations that meet their requirements. Or demonstrate proposed cost reductions.&middot; Stay abreast of the market conditions and trends in the field pertinent to services and products.&middot; Identifying new products/services that may be of value to add to the company product range based on the feedback from customers and competitors.&middot; Coordinating with the credit control team and follow up on the Credit Facility application for newly acquired customers/clients.&middot; Working effectively with the company&rsquo;s management and the sales team to develop long-term strategic relationships.&middot; Responsible for administering, communicating and complying with all company policies and procedures, whether formally or informally communicated.&middot; Supporting the accounts team to ensure that receivables are collected on time and at the best communication practice possible.&middot; Contributing to team effort by accomplishing related results as needed.Requirements.Minimum of 3 years experience of supervising field in Facility Management.Strong verbal, written, and interpersonal skills.Problem-solving skills.The ability to think methodically and to manage projects.Ability to work to deadlines and within budgets.Excellent verbal and written communication skills.Fluent in English and Arabic language and literature.Can work under pressure.Motivated and positive thinker.Job Type: ContractContract length: 24 monthsPay: AED2,000.00 - AED2,500.00 per monthJob Types: Full-time, Contract Contract length: 24 monthsPay: AED2,000.00 - AED2,500.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>Maintenance Coordinator: 3 years (Required)</li></ul>Language:<ul><li>Fluent in English, and Arabic is an advantage (Required)</li></ul>

Office Coordinator

Al Bahiya Trading & Services

Job Summery :We Are Hiring! We are looking for a proactive and experienced Manpower Mobilization FM Coordinator to join our team in Abu Dhabi. This role is crucial in ensuring smooth operations and workforce mobilization for our ongoing and upcoming projects in Facility Management.Key Responsibilities:<ul><li>Coordinate with project teams to ensure seamless mobilization of manpower.</li><li>Manage timesheets for payroll processing, allowances, overtime approvals, and issuance of warning letters when needed.</li><li>Collect timesheets for invoicing purposes.</li><li>Collaborate closely with the Sales Department to align manpower requirements with client needs.</li><li>Address client queries promptly and take appropriate actions to resolve issues.</li><li>Liaise with HR for visa renewals, offer letters, and MOL documentation.</li><li>Coordinate with the Accommodation team to arrange housing for newly hired laborers.</li><li>Prepare manpower distribution reports, CICPA documents, and gate passes.</li><li>Manage outsourced manpower processes and ensure timely reporting.</li></ul>Qualifications:<ul><li>Minimum 2 to 4 years of experience in HR operations within the Facility Management sector in the UAE.</li><li>Strong knowledge of ERP &amp; HRMS systems.</li><li>Proficient in MS Office applications.</li><li>Well-versed in UAE labor laws and HR compliance.</li><li>Bachelor&rsquo;s degree in Human Resources or a related field.</li></ul>Job Type: Full-time

Manpower Mobilization FM Coordinator

Darwish Interserve WLL

Job Title: Hard Services CoordinatorLocation: Doha, QatarJob Purpose:To coordinate, plan, and oversee all hard services operations within facility management projects, ensuring efficient maintenance, repair, and compliance of all MEP, electrical, HVAC, and plumbing systems. The Hard Services Coordinator will act as a key link between clients, contractors, engineers, and technicians to ensure the smooth execution of maintenance and operations activities across assigned sites.Key Responsibilities:<ul><li>Coordinate and supervise preventive, predictive, and corrective maintenance of MEP systems, including HVAC, electrical, and plumbing.</li><li>Ensure compliance with Qatar standards, Kahramaa regulations, and company safety policies.</li><li>Plan and allocate resources for scheduled PPM (Planned Preventive Maintenance) and emergency maintenance works.</li><li>Support technical teams during installation, testing, commissioning, and inspections of facility systems.</li><li>Coordinate with subcontractors, vendors, and consultants to ensure timely completion of service requests and project deliverables.</li><li>Prepare and review maintenance reports, inspection logs, and performance summaries for management and client submission.</li><li>Monitor and analyze system performance to identify energy-saving and efficiency improvement opportunities.</li><li>Ensure all work permits (hot work, cold work, confined space) are properly issued and tracked.</li><li>Manage day-to-day coordination between maintenance technicians and site supervisors to ensure adherence to schedules and safety requirements.</li><li>Maintain accurate documentation, including asset registers, service schedules, material requests, and contractor evaluations.</li><li>Attend coordination meetings with clients and internal departments to review performance, schedules, and ongoing issues.</li><li>Collaborate with project engineers and FM management for procurement of spare parts, materials, and equipment.</li><li>Support the development and implementation of hard services procedures, checklists, and maintenance standards.</li></ul>Qualifications and Experience:<ul><li>Bachelor&rsquo;s Degree in Electrical or Mechanical Engineering (required).</li><li>Kahramaa certified professional preferred.</li><li>Minimum 5&ndash;8 years of experience in hard services / MEP coordination / facilities maintenance in Qatar or GCC.</li><li>Proven experience in coordinating electrical, HVAC, and plumbing systems within large-scale facilities.</li><li>Strong understanding of PPM methodologies, safety permits, and operational documentation.</li><li>Excellent communication and coordination skills with multi-disciplinary teams.</li></ul>Key Skills and Competencies:<ul><li>Strong knowledge of building MEP systems and FM operations.</li><li>Ability to read and interpret technical drawings and BOQs.</li><li>Vendor and subcontractor management skills.</li><li>Proficient in MS Office and maintenance reporting tools.</li><li>Strong problem-solving and decision-making abilities.</li><li>Attention to detail and adherence to HSE standards.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>How many years of experience do you have in Hard Services ?</li><li>What is your notice period?</li><li>What is your current salary?</li><li>What is your expected salary?</li></ul>

Hard Service Coordinator

PepsiCo

<div>Overview :

We Are PepsiCo<div></div> 
PepsiCo products are enjoyed by consumers more than one billion times a day in more than 200 countries and territories around the world. PepsiCo generated more than $79 billion in net revenue in 2021, driven by a complementary beverage and convenient foods portfolio that includes LAY&rsquo;S &reg;&#65039;, DORITOS &reg;&#65039;, CHEETOS &reg;&#65039;, GATORADE &reg;&#65039;, PEPSI &reg;&#65039;, QUAKER &reg;&#65039; and more. PepsiCo's product portfolio includes a wide range of enjoyable foods and beverages, including many iconic brands that generate more than $1 billion each in estimated annual retail sales.<div></div> 
Guiding PepsiCo is our vision to Be the Global Leader in Beverages and Convenient Foods by Winning with PepsiCo Positive (pep+). pep+ is our strategic end-to-end transformation that puts sustainability and human capital at the center of how we will create value and growth by operating within planetary boundaries and inspiring positive change for planet and people.<div></div> 
Our employees drive our culture. No two days are the same; we are dynamic and full of passionate teams that embrace new ideas through our collaborative spirit. At PepsiCo, we know that our company can only succeed when our associates and the society we serve flourishes. We are committed to fostering a diverse workforce by creating a collaborative, equitable and inclusive space where everyone, regardless of what we look like, where we come from or who we love, has a voice. At PepsiCo we create a Space to be y( )u.<div></div> 
Learn more about our culture and life at PepsiCo: https://stories.pepsicojobs.com/<div></div><div> 
Join PepsiCo, dare to transform.</div> 
<div></div>
Responsibilities:
<div>
Job Overview:</div><div>
Handling administrative tasks such as creating purchase orders, coordinating with suppliers, and assisting in cost negotiations.</div><div> 
Responsibilities:</div><ul><li>Update the contacts&rsquo; directory of all Saudi Snacks Locations: Dubai, Abu Dhabi, Fujairah, Um Al Quwain, and Al Ain.</li><li>Arrange courier &amp; dispatching mail from HO to all locations</li><li>Handle HR Projects' material as per the projects' timeline.</li><li>Arrange annual leave and business travel of employees by coordinating with travel agencies and manage SAP system PO from creation until invoice submission to Finance.</li><li>Handle Petty Cash Fund.</li><li>Gather requirements for Office forms and supplies, toiletries &amp; pantry items for the 5 offices in UAE on a monthly basis.</li><li>Analyse &amp; audit monthly bills and process payment for Etisalat, DU, utilities, courier, and all contracted services.</li><li>Analyse monthly Mobile usage deductions and send out a copy of billings via email to the concerned employees.
</li><li>Liaise with companies to repair electrical, plumbing, A/Cs and other office equipment for 5 locations.</li><li>Assist and complete administrative requirements in activities related to developing a conducive &amp; cherished work environment i.e., Celebrating birthdays, company events and other engagement activities.</li><li>Establish good alliances with suppliers and contractors and do regular follow-ups to ensure good and timely services.</li><li>Negotiate contracts related to file storage, manpower, electrical, plumbing, office repair &amp; maintenance, garbage collection, drinking water, etc; and process the renewal every year.</li><li>Support in driving internal communication agenda.</li><li>Look for suppliers and conduct quality check on uniform requirements of frontlines employees in sales and logistics.
</li><li>Highlight all challenges with potential improvements and propose solution.</li></ul><div>
OTHERS 
<ul><li>Vendor Registration in MyBuy (Ariba).</li><li>Manage the end-to-end process from getting quotes to PO creation and timely submission of invoices in Ariba system.</li><li>Perform other duties as directed by the department manager.</li></ul></div>
Qualifications:
<div>
Qualifications:</div><ul><li>Facility Management</li><li>Invoicing</li><li>SAP and Ariba Systems knowledge and experience.</li></ul></div>

Facilities Clerk

VIrtesys LLP

Company Overview:We are a US-based facility services company seeking a reliable, detail-oriented Facility Coordinator for join our Compliance team to support our operations during the night shift. This full-time, on-site position is ideal for professionals with strong coordination, multitasking, and communication skills&mdash;particularly those with experience in facility management or working with international clients.Job Description:The Facility Coordinator (Compliance) will manage critical project tasks such as vendor on-boarding, document collection and verification (COI/W-8, MSA), and continuous follow-ups with service providers. The role requires consistent communication with vendors, clients, and internal teams to ensure seamless and high-quality service delivery.Key Responsibilities:<ul><li>Efficiently handle high-volume email communications.</li><li>Document verification</li><li>Source, evaluate, and onboard vendor partners, ensuring all required documentation is in place.</li><li>Verify insurance documents such as COIs, W-8 forms, and Master Service Agreements (MSAs).</li><li>Maintain accurate data and documentation in internal systems.</li><li>Communicate effectively via phone, email, and internal platforms (e.g., CMMS).</li><li>Prioritize and manage multiple tasks in a fast-paced, dynamic environment.</li><li>Work independently, resolve issues proactively, and contribute to overall team goals.</li><li>Regulatory requirements (e.g., ensure all documents meet regulatory requirements)</li><li>Standardization (e.g., standardization of procedures)</li><li>Following protocols (e.g., ensuring proper protocols are followed)</li><li>Meeting documentation standards</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree (required).</li><li>Experience with international clients in Facility Maintenance, Supply Chain, or Logistics is a plus.</li><li>Excellent written and verbal English communication skills.</li><li>Strong time management, organizational, and multitasking abilities.</li><li>Quick response time and a proactive approach to problem-solving.</li><li>Proficient in Microsoft Office and related business software.</li></ul>Additional Details:<ul><li>Job Type: Full-time (On-site)</li><li>Shift: Monday to Friday, 6:00 PM &ndash; 3:00 AM</li><li>Location: Shaheed-e-Millat Road, Karachi</li></ul>How to Apply:Email your resume to: hiring@virtesys.pk WhatsApp your application to: 0326-8086249Ready to join a dynamic, fast-growing team? Apply now and grow with us!Job Type: Full-timeApplication Question(s):<ul><li>Do you have experience as project coordinator </li><li>Have you worked for an international clients ? For how long?</li></ul>Language:<ul><li>Fluent English (American or Neutral)? (Preferred)</li></ul>Work Location: In person

Compliance Coordinator-(Facility Maintenance )

Confidential Company

§ Experience in managing payroll and management of employee compensation and benefits for all site based and corporate office employees. To coordinate with site coordinator, HR and finance for smooth payroll operations.Bachelors Degree with 3- 4 years experience in payroll processing within the facility management industry in UAE.

HR Payroll Officer

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