facility operations coordinator

SHYRA GROUP

<p>The Assistant Facility Manager will support the management and maintenance of facility operations to ensure safe, efficient, and smooth functioning of the premises. The role involves overseeing daily facility activities, coordinating maintenance services, managing vendors and service providers, ensuring statutory and safety compliance, and supporting operational efficiency across all facility-related functions.</p><p>The position requires strong coordination, operational monitoring, vendor management, and problem-solving abilities to maintain high service standards, optimal infrastructure performance, and a well-maintained work environment. The Assistant Facility Manager will work closely with the Facility Manager, operations team, administration, and service partners to ensure uninterrupted facility services and infrastructure upkeep.</p><p><b>2. Key Responsibilities</b></p><p><b>A. Facility Operations &amp; Maintenance</b></p><ul><li>Assist in managing day-to-day facility operations and ensure smooth functioning of infrastructure and services.</li><li>Monitor maintenance activities including electrical, plumbing, HVAC, civil, and general repair works.</li><li>Conduct routine inspections of facilities to identify maintenance requirements and safety concerns.</li><li>Ensure preventive and corrective maintenance schedules are implemented effectively.</li><li>Monitor performance and condition of equipment, systems, and building infrastructure.</li><li>Ensure uninterrupted operation of utilities such as power supply, water supply, and backup systems.</li></ul><p><b>B. Vendor &amp; Service Management</b></p><ul><li>Coordinate with maintenance vendors, contractors, and service providers including housekeeping, security, pest control, and technical maintenance teams.</li><li>Monitor vendor performance and service quality.</li><li>Assist in vendor onboarding, documentation, and performance evaluation.</li><li>Ensure timely completion of assigned maintenance and service tasks.</li><li>Verify service reports, work completion records, and vendor invoices.</li></ul><p><b>C. Safety &amp; Compliance Management</b></p><ul><li>Ensure compliance with safety standards, statutory regulations, and facility policies.</li><li>Support fire safety, emergency preparedness, and risk management processes.</li><li>Assist in conducting safety inspections, drills, and compliance audits.</li><li>Ensure proper functioning of safety systems including fire alarms, extinguishers, emergency lighting, and evacuation systems.</li><li>Maintain records of safety inspections, compliance reports, and statutory documentation.</li></ul><p><b>D. Infrastructure &amp; Asset Management</b></p><ul><li>Maintain records of facility assets, equipment, and infrastructure.</li><li>Monitor asset performance and coordinate maintenance or replacement when required.</li><li>Assist in inventory tracking of facility-related materials and supplies.</li><li>Support procurement and maintenance planning for facility equipment and infrastructure upgrades.</li></ul><p><b>E. Administrative &amp; Operational Support</b></p><ul><li>Maintain facility documentation including maintenance logs, inspection reports, vendor records, and compliance files.</li><li>Prepare daily, weekly, and monthly facility performance and maintenance reports.</li><li>Support budgeting and cost monitoring related to facility operations and maintenance.</li><li>Coordinate space management, seating arrangements, and facility readiness.</li><li>Assist in resolving occupant or client facility-related concerns and service requests.</li></ul><p><b>F. Coordination &amp; Service Delivery</b></p><ul><li>Work closely with operations, administration, and project teams to ensure facility readiness and service quality.</li><li>Coordinate maintenance activities to minimize operational disruptions.</li><li>Assist in planning and execution of facility upgrades, renovations, and expansion activities.</li><li>Ensure timely response to facility complaints and service requests.</li><li>Support continuous improvement initiatives for facility management processes.</li></ul><p><b>3. Requirements</b></p><p><b>Educational Qualification</b></p><ul><li>Bachelor&rsquo;s Degree / Diploma in Facility Management, Engineering, Operations Management, or related field &ndash; Preferred</li></ul><p><b>Experience</b></p><ul><li>2&ndash;6 years of experience in facility management, operations, maintenance coordination, or property management</li><li>Experience in commercial facilities, co-working spaces, residential complexes, or infrastructure facilities preferred</li><li>Experience in vendor management and maintenance coordination will be an advantage</li></ul><p><b>Technical &amp; Functional Skills</b></p><ul><li>Understanding of building systems including electrical, plumbing, HVAC, and civil maintenance</li><li>Knowledge of preventive and corrective maintenance processes</li><li>Understanding of safety standards and statutory compliance requirements</li><li>Vendor coordination and service quality monitoring skills</li><li>Basic knowledge of facility documentation and reporting processes</li><li>Ability to manage service requests and operational issues efficiently</li></ul><p><b>Core Competencies</b></p><ul><li>Strong coordination and multitasking ability</li><li>Problem-solving and troubleshooting skills</li><li>Strong organizational and documentation skills</li><li>Ability to handle multiple vendors and service teams</li><li>Time management and execution capability</li><li>Good communication and stakeholder management skills</li></ul><p><b>Behavioral Attributes</b></p><ul><li>Proactive and solution-oriented approach</li><li>Strong sense of responsibility and accountability</li><li>Attention to detail and service quality focus</li><li>Ability to work under operational pressure and deadlines</li><li>Team-oriented and collaborative mindset</li><li>Customer service and occupant support orientation</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: ₹20,000.00 - ₹30,000.00 per month</p><p>Work Location: In person</p>

Assistant Facility Manager

The Pickl Club

<p>Working hrs.: From 06:00 am to 10 am &amp; from 04:00 pm to 10:00 pm</p><p><b>Key Responsibilities</b></p><ul><li><b>Facility Maintenance &amp; Operations</b>: Oversee repairs, equipment, cleaning, and general upkeep to maintain high standards.</li><li><b>Safety &amp; Compliance</b>: Implement health and safety standards, conduct regular inspections, and manage emergency protocols.</li><li><b>Scheduling &amp; Event Coordination</b>: Organize bookings for games, practices, and special events to ensure smooth operation.</li><li><b>Record Keeping</b>: Records can be kept physically or digitally. Physical records include paper invoices, legal documents, proposals, work orders, photographs, and more. Digital records include spreadsheets, emails, text messages, and even scanned documents.</li><li><b>Staff Leadership</b>: Recruit, train, and manage staff, including security, maintenance.</li><li><b>Financial Management</b>: Develop budgets, track revenue, control expenses, and generate performance reports.</li><li><b>Marketing &amp; Customer Engagement</b>: Promote the facility, manage bookings, and foster positive relationships with clients.</li></ul><p><b>Required Skills and Qualifications</b></p><ul><li><b>Experience</b>: Proven experience in facility management or a related sports industry role.</li><li><b>Leadership</b>: Strong team management and motivational skills.</li><li><b>Technical Knowledge</b>: Understanding of HVAC, electrical systems, and specific sports equipment.</li><li><b>Communication</b>: Excellent interpersonal skills to interact with clients, staff, and contractors.</li><li><b>Education</b>: A degree in Business Administration, or Facilities Management is often preferred.</li></ul><p>Job Type: Full-time</p><p>Pay: ₹15,000.00 - ₹18,000.00 per month</p><p>Work Location: In person</p>

Facility Manager

Team Saudi

<div>
 <strong>
  Job Purpose
  <br/>
  <br/>
 </strong>
 Support the day-to-day delivery of facility management operations across SOPC&rsquo;s training centers and sports venues. The role focuses on coordinating maintenance activities, monitoring service providers, supporting health and safety compliance, and ensuring facilities are safe, functional, and operationally ready.
 <br/>
 <br/>
 <strong>
  Job Specific Accountabilities
  <br/>
  <br/>
 </strong>
 <strong>
  Facility Operations &amp; Maintenance
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Assist in coordinating preventive and corrective maintenance activities across MEP, HVAC, sports flooring, and sports equipment systems.
  </li>
  <li>
   Monitor daily facility conditions to ensure cleanliness, safety, and operational readiness standards are met.
  </li>
  <li>
   Follow up on maintenance requests and work orders, verify completion, and report issues or delays to management.
  </li>
  <li>
   Support the implementation and adherence to standard operating procedures (SOPs) for facility operations.
  </li>
  <li>
   Assist in conducting routine facility inspections and maintaining asset and maintenance records.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Contract &amp; Vendor Coordination
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Support the monitoring of vendor performance and review service delivery reports against contractual requirements.
  </li>
  <li>
   Assist in validating invoices, service reports, and work completion documents prior to approval.
  </li>
  <li>
   Coordinate with procurement and internal stakeholders on vendor onboarding, contract renewals, and performance reviews.
  </li>
  <li>
   Maintain vendor performance records and support follow-up on corrective actions.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Health, Safety &amp; Environment (HSE)
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Support compliance with HSE regulations, SOPC policies, and safety procedures across assigned facilities.
  </li>
  <li>
   Assist in implementing emergency response plans, incident reporting, and basic risk control measures at venue level.
  </li>
  <li>
   Support coordination of access control and basic security arrangements in line with approved procedures.
  </li>
  <li>
   Assist in conducting safety inspections and tracking closure of corrective actions.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Stakeholder Coordination &amp; Reporting
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Support facility readiness activities for venues transitioning from project completion to operational use.
  </li>
  <li>
   Prepare routine operational updates and basic reports highlighting issues, actions, and progress.
  </li>
  <li>
   Coordinate day-to-day facility-related matters with internal teams, National Federations, SOTC, and external stakeholders as required.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Our Commitment
  <br/>
  <br/>
 </strong>
 At Team Saudi, we care deeply about creating a safe, supportive, and empowering environment for our athletes and employees. We welcome applicants who demonstrate integrity, professionalism, and a commitment to maintaining a safe and respectful workplace where everyone is protected, valued, and given fair opportunities to thrive.
</div>


Assistant Manager, Facility Management (1062)

Assistant Manager, Facility Management (1044)

Madison Square Mall

<p><b>QUALIFICATION</b><br/>Bachelor&rsquo;s degree or Diploma in Business Administration, Operations, or related field.</p><p><b>EXPERIENCE: </b></p><p>1&ndash;3 years of experience in mall or retail operations. Knowledge of facility maintenance, safety, and customer service practices</p><p><b>JOB PURPOSE</b></p><p>To support mall operations by ensuring smooth functioning of day-to-day activities, tenant coordination, facility maintenance, safety compliance, and high-quality customer service on the assigned floor or area.</p><p><b>POSITION DIMENSIONS</b></p><p><b>1. Mall Operations</b></p><p>Monitor and oversee daily operations on the assigned floor or section, ensuring smooth functioning of all services.</p><p><b>2. Tenant Coordination</b></p><p>Serve as the point of contact for tenants, addressing operational issues, facilitating communication, and providing necessary support.</p><p><b>3. Facilities &amp; Maintenance</b></p><p>Report and follow up on maintenance issues related to lighting, HVAC, elevators, escalators, and other facilities to ensure proper functioning.</p><p><b>4. Safety &amp; Security</b></p><p>Ensure adherence to safety and security protocols, monitor staff and visitors, and report any incidents to the Duty Manager.</p><p><b>5. Customer Service</b></p><p>Assist visitors and tenants, address complaints, provide information, and ensure a positive experience within the mall.</p><p><b>6. Reporting</b></p><p>Prepare daily reports on operational activities, incidents, maintenance issues, and tenant interactions for submission to the Duty Manager.</p><p><b>COMMUNICATION &amp; WORKING RELATIONSHIPS</b><br/>Reports to the Duty Manager / Mall Manager and coordinates with tenants, security, housekeeping, maintenance teams, and customer service staff to ensure smooth operations and tenant satisfaction.</p><p>Job Type: Full-time</p><p>Pay: Rs40,000.00 - Rs45,000.00 per month</p><p>Application Question(s):</p><ul><li>Are you willing to work 8-hour shifts on a rotational basis (Morning &amp; Evening)?</li></ul><p>☐ Yes ☐ No</p><ul><li>Are you comfortable working on weekends and public holidays as required for Mall operations?</li></ul><p>☐ Yes ☐ No</p><ul><li>Are you able to coordinate with security, maintenance, tenants, and management on a daily basis?</li></ul><p>☐ Yes ☐ No</p><ul><li>Are you available to join within the required notice period?</li></ul><p>☐ Immediate ☐ 15 days ☐ 30 days</p><ul><li>Do you have previous experience in mall, facility, or site operations?</li></ul><p>☐ Yes ☐ No</p><p>Work Location: In person</p><p>Expected Start Date: 18/02/2026</p>

Operations Officer

Azentio Software

<div></div><div><div><b>About Azentio:</b></div><div></div><div><br>
Azentio Software incorporated in 2020 at Singapore, has been carved out of 3i Infotech, Candela Labs, Beyontec Technologies and Path Solutions. Azentio Software provides mission critical, vertical-specific software products for customers in banking, financial services and insurance verticals and includes key products such as KASTLE&trade; (Universal Lending), AMLOCK&trade; (Anti-Money Laundering &amp; Compliance software suite), PREMIA&trade; Astra (Core Insurance software), ORION&trade; (Enterprise Resource Planning software) and MFUND Plus&trade; (Asset Management platform). Azentio has over 800 customers in more than 60 countries, with a team of over 2,300 employees across offices in 12 countries (and growing) globally and is wholly owned by Funds advised by Apax Partners.</div><div></div><div><br>
Azentio offers a comprehensive range of products &ndash; serving core operations to modern digital needs &ndash; for the financial services industry. Our deep domain knowledge and solutions in financial services extend across insurance, retail and corporate lending, Islamic Banking, anti-money laundering and asset management. In addition, Azentio proudly serves mid-market enterprises across the Middle East, Africa, Asia Pacific, and India with a comprehensive ERP solution.</div><div><br>
</div><div>At Azentio, we believe that growth is a continuous journey. We believe that each step of this journey must be taken by committing to excellence - excellence in our products, our services, our ideas, and our people.</div><div><b><br>
</b></div><div><b>Job Title</b>: Front Office and Admin Assistant</div><div><b>
Location: </b>Dubai, UAE</div><div></div><div><b><br>
Job Summary</b></div><div>
We are seeking a highly organized and proactive Front Office and Admin Assistant to oversee end-to-end facility operations and corporate travel management. The role is responsible for ensuring a safe, well-maintained, and efficient workplace, while also managing seamless business travel arrangements for employees. This position requires strong coordination, vendor management, communication, and problem-solving skills, along with the ability to operate in a fast-paced, service-oriented environment.<br>
</div><div></div><br>
<div><b>Key Responsibilities</b></div><div>
Facility Operations &amp; Administration</div><ul><li>
Oversee day-to-day facility operations, ensuring smooth functioning of essential services including housekeeping, security, cafeteria, and office administration.</li><li>
Manage office supplies, inventory, seating allocation, and general workplace requirements.</li></ul><div>
Maintenance &amp; Infrastructure Management</div><ul><li>
Coordinate, schedule, and monitor routine maintenance, repairs, and inspections of building systems (HVAC, electrical, plumbing, fire &amp; safety, etc.).</li><li>
Develop and implement preventive maintenance plans to minimize downtime and service interruptions.</li></ul><div>
Vendor &amp; Contract Management</div><ul><li>
Manage relationships with external service providers including housekeeping, security, maintenance, pest control, and other facility-related vendors.</li><li>
Oversee service-level adherence, contract renewals, negotiations, and performance evaluation.</li></ul><div>
Health, Safety &amp; Compliance</div><ul><li>
Ensure the facility complies with all health, safety, regulatory, and environmental standards.</li><li>
Conduct periodic safety audits, risk assessments, and maintain emergency response plans and drills.</li></ul><div>
Space &amp; Workplace Management</div><ul><li>
Optimize workspace utilization, plan office layouts, and oversee fit-out, refurbishment, expansion, or relocation projects in collaboration with relevant teams.</li></ul><div>
Budgeting &amp; Cost Management</div><ul><li>
Prepare, monitor, and manage facility operating budgets, ensuring cost-effectiveness without compromising service quality.</li><li>
Identify opportunities for cost savings and efficiency improvements.</li></ul><div>
Reporting &amp; Stakeholder Communication</div><ul><li>
Prepare facility performance reports, issue logs, maintenance schedules, and vendor performance updates.</li><li>
Act as the key liaison between internal stakeholders, leadership teams, and vendors for all facility-related matters.</li></ul><div>
Travel Management Responsibilities</div><ul><li>
Plan and coordinate end-to-end business travel arrangements including flights, accommodation, ground transport, visas, and other required services.</li><li>
Ensure full compliance with company travel policies, cost guidelines, and regulatory requirements.</li><li>
Maintain strong awareness of travel industry trends, route options, travel advisories, and vendor platforms to ensure best travel experience.</li></ul><div>
Skills &amp; Competencies</div><ul><li>
Strong communication, negotiation, and stakeholder management skills.</li><li>
Proven ability in customer service, problem-solving, and crisis management.</li><li>
High attention to detail, strong organizational and multitasking capabilities.</li><li>
Proficiency in travel booking platforms, vendor management tools, and MS Office Suite (Excel, PowerPoint, Word).</li></ul><div></div><div><b><br>
Key Requirements</b></div><ul><ul><li>Bachelor&rsquo;s degree in Business Administration, Facilities/Operations Management, Hospitality, or equivalent field (preferred).</li></ul><li>
4-8 years of experience in facility management, office administration, or corporate travel coordination, ideally in a corporate or multinational organization.</li><li>
Hands-on experience in vendor management, asset management, preventive maintenance planning, and workplace administration.</li><li>
Experience coordinating domestic and international travel bookings, visas, and logistics using travel platforms and vendor partners.</li><li>
Proficiency in <b>MS Office Suite</b> (Excel, PowerPoint, Word) and familiarity with travel booking tools and facility management systems.</li><li>
Understanding of maintenance processes, safety norms, compliance requirements, and cost control practices.</li><li>
Strong communication, interpersonal, and stakeholder-management skills.</li><li>
Excellent attention to detail, planning, coordination, and follow-through.</li><li>
Problem-solving ability with a customer-service mindset.</li><li>
Ability to multitask, prioritize, and work efficiently under pressure.</li><li>
Negotiation skills with vendors and service providers.</li><li>
High ownership, reliability, and discretion.</li></ul><div></div><div><b><br>
What we Aim for?</b></div><div>
Azentio aims to be the leading provider of Banking, Financial Services &amp; Insurance (BFSI) &amp; Enterprise Resource Planning (ERP) software products in Asia Pacific, Middle East &amp; Africa. We will achieve this by:</div><br>
<div></div><ul><li>
Providing world class software products, built on the latest technologies</li><li>
Providing best in class customer service, built on a deep understanding of our domains and local nuances</li><li>
Being an employer of choice, attracting high quality talent</li><li>
Achieving top quartile growth and margins.</li></ul><div></div><div><b><br>
Azentio Core Values:</b></div><ul><li><b>
Customer centricity</b> - Put customers at the center of everything</li><li><b>
Innovation</b> - Keep looking for a better way</li><li><b>
Accountability </b>- Own your work, end-to-end</li><li><b>
Results </b>- Focus on outcomes, not just effort</li></ul><div>
We take <b>Pride</b> in all that we do and together we <b>Enjoy</b> the journey</div></div><div></div>

Front Office and Admin Assistant

The Risher Companies

<div><p>The Fitness Coordinator is responsible for overseeing the community Fitness Center, operations, financial reporting, and programs/services for the Client Company and the residents while exercising good judgment and maintaining the excellence standards set forth by the Management Company. The Fitness Coordinator assists the Fitness Director and acts as the primary liaison between the Management Company and Director. The position requires the Fitness Coordinator to independently think and creatively control the development, implementation, and evaluation of ongoing innovative programming and find creative ways to welcome new participants. The Fitness Coordinator will oversee the day-to-day operations and work closely with community members, vendors, and independent contractors. The Fitness Coordinator is responsible for ensuring quality control and working with their supervisor and other key contacts to ensure that the Management Company is providing the best possible service to the Client Company and the residents.</p>
<ul>
<li>Oversee the supervision of community members within the neighborhood Fitness Center.</li>
<li>Required to submit weekly reports to their supervisor.</li>
<li>Develop and maintain team goals and initiatives.</li>
<li>Develop and present monthly utilization, participation, and financial information.</li>
<li>Accurately manage program supplies and inventory</li>
<li>Coordinates special events, programs, fitness programs, and all events within the facility.</li>
<li>Acts as the Fitness Coordinator/Supervisor developing fitness programs, certifications, class schedules, and hiring instructors.</li>
<li>Assist the development and implementation of programs in all areas of the facility.</li>
<li>Ensure quality control and work directly with other key contacts to ensure that the best possible service is provided.</li>
<li>Manage content creation and community engagement on multiple social media platforms.</li>
<li>Oversee and perform facility and equipment maintenance processes for fitness facility.</li>
<li>Monitor the preventative maintenance program for equipment.</li>
<li>Oversees overall general facility appearance. Includes but is not limited to, bathrooms, common areas, community room, studio general fitness areas, etc.</li>
<li>Develops and implements marketing strategy for the fitness center using a variety of platforms.</li>
<li>Provides administrative support by answering questions, maintaining correspondence with other partners; leads and schedules tours; interfaces with community groups, and actively promotes the facility throughout the community.</li>
<li>Acquire personal training clients per the needs of the facilities.</li>
<li>Instructs weekly group fitness classes.</li>
<li>Assistant Director must be available to work evenings and some weekends and work independently of the Director.</li>
<li>Assists Fitness Director as needed with additional responsibilities.</li></ul><br>
<p></p>
<p>
Education:</p>
<ul>
<li>Bachelor&rsquo;s Degree required</li>
<li>Personal Training Certificate from an accredited program required (NASM, ACSM, ACE, or similar)</li>
<li>CPR and First Aid Certification required</li></ul></div>

Fitness Coordinator

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