facility operations coordinator

Azure

Overview Job Title: Operations Coordinator - Property Management (Gated Communities)Location: RiyadhEmployment Type: Full-TimeWe are seeking a highly organized and proactive Saudi National to join our property management team as an Operations Coordinator. This role is vital in supporting the Vice President of Operations to oversee the performance, service delivery, and operational excellence across fully serviced and gated residential compounds. The role requires a detail-oriented and analytical professional with strong leadership and communication skills, capable of coordinating across departments to ensure high standards of facility operations, tenant satisfaction, and asset performance. Responsibilities <ul><li>Monitor the daily operations of residential compounds, ensuring seamless service delivery (maintenance, security, housekeeping, landscaping, etc).</li><li>Conduct on-site inspections and audits to assess quality, safety, and compliance.</li><li>Report operational risks, service failures, and recommendations to the VP Operations.</li><li>Performance Reporting & Analysis: Collect and analyze KPIs from various departments to track service quality and operational efficiency. Prepare detailed performance reports, dashboards, and executive summaries for management. Provide insights based on trends, complaints, and cost analysis to support decision-making.</li><li>Cross-Departmental Coordination: Act as a central point of contact among departments (maintenance, leasing, customer service, procurement, finance). Follow up on cross-functional tasks, ensure progress tracking, and report delays.</li><li>Coordinate meetings, agendas, and updates between VP Operations and internal teams.</li><li>Vendor Support & Compliance: Monitor vendor performance and escalate non-compliance or SLA breaches. Track contract renewals, service logs, and procurement timelines. Assist in ensuring vendors comply with safety, legal, and quality requirements.</li><li>Resident Interaction & Service Quality: Collaborate with customer service to track and resolve resident complaints and service requests. Monitor response times and feedback to ensure a high level of resident satisfaction. Support resident communication plans, surveys, and follow-up activities.</li><li>Documentation & Policy Adherence: Maintain updated records for maintenance schedules, compliance certificates, operation manuals, and internal reports. Ensure full adherence to company policies, safety protocols, and local municipal regulations.</li></ul> Qualifications & Skills <ul><li>Education: Bachelor's degree in Business Administration, Facility/Property Management, Engineering, or a related field.</li><li>Experience: 2-4 years in an operational or coordination role within residential compounds or property/facility management. Prior exposure to gated community operations or serviced property environments is preferred.</li><li>Technical & Professional Skills: Strong analytical and reporting skills (Microsoft Excel, PowerPoint, CAFM, or ERP systems).</li><li>Languages: Fluent in both Arabic and English.</li><li>Other Skills: Excellent coordination, follow-up, and problem-solving skills. Ability to manage multiple tasks and departments under time-sensitive conditions.</li></ul> Key Competencies <ul><li>Proactive mindset with attention to detail</li><li>Clear communication and follow-through</li><li>Data-driven decision-making</li><li>Cross-functional collaboration</li><li>Strong ethics and professionalism</li></ul> Seniority level <ul><li>Entry level</li></ul> Employment type <ul><li>Full-time</li></ul> Industries <ul><li>Real Estate and Real Estate and Equipment Rental Services</li></ul>Note: This refined description retains the core responsibilities, qualifications, and structure of the original content while presenting it in a clear, tag-consistent format. Expiry status: false<img src="https://www.jobg8.com/Tracking.aspx?tshgTOASS1ntHymLdEBpd0FRYXATeE7xy" width="0" height="0" />

Operations Coordinator - Property Management

Jones Lang LaSalle

We are looking for a Facilities Coordinator for our Integrated Facility Management business line on our Amazon account dedicated team. Role Purpose Reporting daily to the Assistant Facilities Manager or Facilities Manager, the role of Facilities Coordinator has been created to assist in all and any areas to ensure that the FM services to the building run smoothly. What this job involves <ul> <li>Assessing building maintenance issues by conducting weekly walks of the building and recording the findings.</li> <li>Working with the Facilities Manager and Moves and Changes team to address internal space requirements and to organise/assist with team moves and Moves and Changes team.</li> <li>Monitoring stock levels of Stationary and Consumables used by Employees and placing orders with suppliers.</li> <li>Managing internal moves within the building with the Facilities Manager.</li> <li>Working with Facilities Manager and Moves and Changes team to maintain floor plans.</li> <li>Assisting in setting up in house and external events as and when required.</li> <li>Working with the Building Operations team and reporting all defective H&amp;S equipment to the respective person and arrange for repairs to be carried out.</li> <li>Supporting the Assistant Facilities Manager as and when required regarding vendor management and Soft Service Support.</li> <li>Managing fire wardens and first aiders and assist with scheduling training and refresher training as necessary.</li> <li>Upkeep and review of Manuals, Handbooks, Guidance notes etc.</li> <li>Cover Receptionist Role &amp; Responsibilities when required</li> <li>Understand primary responsibilities of Meeting and Evens and support M&amp;E Specialist when required</li> <li>Manage day to day mail room operation, deliveries, enquiries, etc.</li> <li>Be aware of basic procedures, courier suppliers and all external key contacts.</li> <li>Manage mail related supplies stock and place order when needed.</li> <li>Other tasks and duties as required.</li> </ul> Every day is different, and in all these activities, we d encourage you to show your ingenuity. Sounds like you? To apply you need to be / have: <ul> <li>Previous experience of working within a high profile corporate environment</li> <li>Previous reception or hospitality experience would be beneficial</li> <li>Pro-active and hands on happy to support other Team members</li> <li>Knowledge of Facilities Management processes preferable</li> <li>IT Skills, Outlook, Excel, Word.</li> <li>Professional, friendly and welcoming attitude</li> <li>Good attention to detail</li> <li>Ability to show initiative</li> <li>Excellent communication skills</li> <li>Organisational skills and the ability to prioritise a busy workload</li> <li>Customer service background essential</li> </ul>

Facilities Coordinator

Lowe's Home Improvement

<div>Planogram Facility Admin<ul><li>
Greeting on-site visitors, determining nature of business and announces visitors to appropriate personnel</li><li>
Monitors meeting room calendar to ensure no double booking occurs. Schedule large meeting room reservations and ensuring correct room configuration</li><li>
Schedule HFH stores for donation retrieval</li><li>
Grant employee access to facility through DNA Fusion</li><li>
Inputs information such as mailing lists, contact lists, budgets reports, etc. into databases or spreadsheets.</li><li>
Proofreads and edits documents for spelling and grammar. Drafts and types routine letters and memos from specific instruction</li><li>
Maintains facility manager calendar</li><li>
Monthly schedule for entire LDC staff</li><li>
Assist in monthly LERF auction process</li><li>
Perform special projects per LDC leadership, LDC Upper Leadership and occasionally exe admin directions</li><li>
Cross training in all areas of the facility</li><li>
Ensure the general safety of all areas within the LDC; lobby, meeting rooms, the reserved space areas, receiving dock and surrounding areas, photography/video studio, virtual planogram room, concept room and the store area; which entails over 300,000 sqft.</li><li>
Ensure that all LDC associates follow the emergency evacuations. Also are trained in helping all occupants evacuate the facility in the event of an emergency.</li><li>
Works closely with Facility Manager/Supervisor to ensure that all mechanical functions of the LDC are performing properly on the daily basis.</li><li>
Help promote all security measures as far as technology restrictions within the LDC to ensure the privacy of all product, prototypes, signage and displays.</li><li>
Ensures compliance with housekeeping standards and programs to maintain cleanliness and organization of the facility and working</li></ul>
Lowe&rsquo;s is an equal opportunity employer and administers all personnel practices without regard to race, color, religious creed, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law.
Starting rate of pay may vary based on factors including, but not limited to, position offered, location, education, training, and/or experience. For information regarding our benefit programs and eligibility, please visit https://talent.lowes.com/us/en/benefits.</div>

Planogram Facility Admin

VIrtesys LLP

Company Overview:We are a US-based facility services company seeking a reliable, detail-oriented Facility Coordinator for join our Compliance team to support our operations during the night shift. This full-time, on-site position is ideal for professionals with strong coordination, multitasking, and communication skills&mdash;particularly those with experience in facility management or working with international clients.Job Description:The Facility Coordinator (Compliance) will manage critical project tasks such as vendor on-boarding, document collection and verification (COI/W-8, MSA), and continuous follow-ups with service providers. The role requires consistent communication with vendors, clients, and internal teams to ensure seamless and high-quality service delivery.Key Responsibilities:<ul><li>Efficiently handle high-volume email communications.</li><li>Document verification</li><li>Source, evaluate, and onboard vendor partners, ensuring all required documentation is in place.</li><li>Verify insurance documents such as COIs, W-8 forms, and Master Service Agreements (MSAs).</li><li>Maintain accurate data and documentation in internal systems.</li><li>Communicate effectively via phone, email, and internal platforms (e.g., CMMS).</li><li>Prioritize and manage multiple tasks in a fast-paced, dynamic environment.</li><li>Work independently, resolve issues proactively, and contribute to overall team goals.</li><li>Regulatory requirements (e.g., ensure all documents meet regulatory requirements)</li><li>Standardization (e.g., standardization of procedures)</li><li>Following protocols (e.g., ensuring proper protocols are followed)</li><li>Meeting documentation standards</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree (required).</li><li>Experience with international clients in Facility Maintenance, Supply Chain, or Logistics is a plus.</li><li>Excellent written and verbal English communication skills.</li><li>Strong time management, organizational, and multitasking abilities.</li><li>Quick response time and a proactive approach to problem-solving.</li><li>Proficient in Microsoft Office and related business software.</li></ul>Additional Details:<ul><li>Job Type: Full-time (On-site)</li><li>Shift: Monday to Friday, 6:00 PM &ndash; 3:00 AM</li><li>Location: Shaheed-e-Millat Road, Karachi</li></ul>How to Apply:Email your resume to: hiring@virtesys.pk WhatsApp your application to: 0326-8086249Ready to join a dynamic, fast-growing team? Apply now and grow with us!Job Type: Full-timeApplication Question(s):<ul><li>Do you have experience as project coordinator </li><li>Have you worked for an international clients ? For how long?</li></ul>Language:<ul><li>Fluent English (American or Neutral)? (Preferred)</li></ul>Work Location: In person

Compliance Coordinator-(Facility Maintenance )

Confidential Company

§ Experience in managing payroll and management of employee compensation and benefits for all site based and corporate office employees. To coordinate with site coordinator, HR and finance for smooth payroll operations.Bachelors Degree with 3- 4 years experience in payroll processing within the facility management industry in UAE.

HR Payroll Officer

Netlog Logistics Group

<div>
 
 QUALIFICATIONS AND JOB DESCRIPTION
 
 
 Netlog Logistics Group, consists of 18 leading companies and brands in the field of logistics in local, regional and global markets by offering their services. The Group continuous to grow rapidly and in a leading position of its sector. We are seeking Operations Manager in the logistics center of Kocaeli / Gebze.
 
 
 The Operations Manager reports directly to the Coordinator of Region and must be a high-energy leader with the ability to direct a workforce in the fulfillment of orders for global key account. This includes managing inbound inventory, maintaining inventory, supervising pick/ pack operations and outbound shipments. This position also requires having a strong understanding of labor-management and forecasting.
 
 
 
 
 
 
 
 
 JOB RESPONSIBILITIES:
 
 <ul>
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 Leading and directing fulfillment operations group in the achievement of key goals in the area of order processing and delivery, quality assurance management, inventory management, purchasing management, cost management, process layouts, process improvements, employee training and development,
 </li>
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 Working with the Operations Coordinator to influence corporate strategic plans,
 </li>
 <li>
 Working with functional leaders within the company to ensure compliance with company policy and procedures,
 </li>
 <li>
 Ensuring that the facility is compliance with ordinances, laws, and regulations,
 </li>
 <li>
 Ensuring the safety is the strongest part of our culture and environment within the facility at all times,
 </li>
 <li>
 Obtaining daily, monthly and annually goals for various productivity and quality levels,
 </li>
 <li>
 Leading the fulfillment group to operate in a cost-effective and competitive manner while driving improvement continuously,
 </li>
 <li>
 Managing, training and developing the facility managers and supervisors in the subjects of hiring, training, planning, assigning, and directing work, appraising performance, rewarding and disciplining associates, addressing complaints, and resolving problems or removing obstacles,
 </li>
 <li>
 Managing logistics operations and making sustainable development plans,
 </li>
 <li>
 Preparing daily, weekly and monthly logistics business follow-up reports,
 </li>
 <li>
 Preparing performance reports and ensuring team development and motivation accordingly,
 </li>
 <li>
 Planning needs such as human resources, equipment, and space based on efficiency,
 </li>
 <li>
 Actively working to reduce error rates, operation times and costs, consequently planning according to analysis,
 </li>
 <li>
 Actively managing operational planning,
 </li>
 <li>
 Guiding the processes and maintaining the operational quality standards, while simultaneously setting goals for improvement and managing projects.
 </li>
 </ul>
 
 
 
 
 EDUCATION, EXPERIENCE, AND SKILL REQUIREMENTS:
 
 <ul>
 <li>
 5+ years of experience in people management,
 </li>
 <li>
 Must be a self-directed person with the ability to handle multiple tasks,
 </li>
 <li>
 Must have industry working knowledge of all areas in fulfillment: warehousing distribution, inbound/outbound, quality, B2C, B2B, WMS,
 </li>
 <li>
 Bachelor&rsquo;s degree is required,
 </li>
 <li>
 Excellent English skills.
 </li>
 </ul>
</div>

Operations Manager

Momentum Logistics

<div>
 
 
 Summary:
 
 
 
 
 
 <ul>
 <li>
 Supervise warehouse operation team, delegation of tasks, floor &amp; inventory planning, and collaborating with logistics coordinator/customer service team, procurement, facility management, QHSE, and any controlling authority as and when required.
 </li>
 <li>
 Handle 3PL warehouse operations management, inventory control &amp; management, updating WMS-ERP System, and customer management.
 </li>
 <li>
 Manage CFS operations, open yard, freight forwarding &amp; LCL cargo consolidations.
 </li>
 <li>
 Manage 2PL contracts management, invoicing, dispatching, assist credit control in solving any payment disputes, and handle any operation-related queries/complaints.
 </li>
 <li>
 Responsible for QHSE-related requirements of the entire warehousing complex.
 </li>
 </ul>
 
 
 
 
 
 Duties and Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Assigning workloads, supervising, and leading daily tasks tothe warehouse operation team.
 </li>
 <li>
 Coordination between the logistics coordinator/customer service, and the customer when needed.
 </li>
 <li>
 Communicating with logistics coordinator/customer service, customers to answer shipping and receiving questions, and troubleshoot problems.
 </li>
 <li>
 Monitoring inventory and shipment transactions for accuracy.
 </li>
 <li>
 Ensuring inventory and storage areas are clean and well-maintained.
 </li>
 <li>
 Monitoring warehouse associates to ensure safety procedures are being followed when operating forklifts and other machinery.
 </li>
 <li>
 Report all incidents to the Supervisor and the QHSE officer immediately.
 </li>
 <li>
 Performs other duties as required.
 </li>
 <li>
 Able to work under pressure, handle multiple tasks simultaneously and flexible to work for extended hours required to complete the required task.
 </li>
 </ul>
 
 
 
 
 
 Qualification:
 
 
 
 
 Educational Background
 
 
 
 Bachelor&rsquo;s degree or equivalent
 
 
 
 Related Work Experience
 
 
 
 Minimum of 10 Years of experience in a similar role.
 
 
 
</div>

Warehouse Supervisor

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