faculty support coordinator

Oregon Health & Science University

<div>Department Overview:
<div>
The OHSU Office of the Provost provides strategic and operational oversight of all academic matters, programming, and other activities pertaining to the academic standards and mission of OHSU. The Office of the Provost is the headquarters to five campuses, three regional campuses and various clinical rotation sites around the State of Oregon. As the chief academic officer for the university, the Provost provides leadership for matters that affect academic programs and outreach involving faculty members, students, and staff members with a focus on student access and success. The Office of the Provost oversees the quality of programs through collaborative work with vice presidents, the executive vice provost, academic deans, vice provosts, and numerous other units across the university. Additionally, the Provost is responsible for overseeing academic and budgetary planning and priorities.</div><div></div><div><br>
The mission of the Faculty Senate is to represent faculty in proposing, evaluating and advising on actions or policies to create, maintain and protect an academic environment conducive to the full and free development of scholarly learning, teaching, research, patient care and community service. The Faculty Senate is a collective group of faculty representatives from across the university who come together to discuss, plan, advise, and, where appropriate, take action on any matter of general interest or concern to the faculty or pertaining to OHSU.</div><div></div><div><br>
Reporting to the Department Manager within the Office of the Provost, the Faculty Senate Program Coordinator is responsible for providing program, administrative, and project coordination to OHSU&rsquo;s Faculty Senate. The employee is responsible for a variety of duties, including: close coordination with the Faculty Senate President and Faculty Senate executive committee on key programs and projects, facilitations of full Faculty Senate meetings (planning, preparation, room reservations, technology set up, etc.), distribution of agendas and minutes, and managing sensitive data and information pertaining to Faculty Senate matters. This also includes event and project management for awards ceremony, elections, retreats and socials. The Program Coordinator also oversees the Gender Equity in Academic Health &amp; Medicine (GEAHM) committee, an arm of Faculty Senate, and is responsible for facilitating the annual GEAHM conference.</div><div></div><div><br>
The employee in this position must have excellent time management and customer service skills in meeting time-sensitive requests from Faculty Senate leadership. Confidentiality is the utmost importance as this position handles, hears, and/or interacts with highly confidential materials and comments. The incumbent must be detail-oriented, be able to multi-task in a fast-paced environment and demonstrate a professional demeanor at all times.</div><div></div><div><br>
The Program Coordinator works as part of an administrative team led by the Department Manager to ensure smooth day-to-day operations of the Office of the Provost with excellent customer service and integrity. This is a hybrid (in-person and remote) position.</div><div></div><div><b><br>
Please include cover letter with application.</b></div>
Function/Duties of Position:
<div><b>
Program Coordination, Faculty Senate</b><br>
<b>Coordinate programmatic, project, events, and administrative functions for the Faculty Senate, including but not limited to:</b></div><ul><li>
Schedule in-person, hybrid and virtual meetings for the Faculty Senate and the Faculty Executive Committee meetings, including but not limited to: securing meeting space, coordinate guests to attend each meeting, update invites, send out timely communication, create agendas, taking minutes, etc.</li><li>
Work with Faculty Senate president(s) and executive committee to arrange confidential meetings with OHSU executive leadership, including the President, Provost, Chief of Staff, CFO, CPO, General Counsel, etc.</li><li>
Coordinate with EVP admins to schedule monthly meetings for Faculty Senate Presidents to meet with the Provost, Executive Vice Provost and Chief of Staff.</li><li>
Schedule meetings for related committees and work groups including organizing and managing appropriate meeting and communication technology (e.g., Webex and Teams).</li><li>
Manage information and the meeting calendar for the Senate President.</li><li>
Key coordinator for Faculty Senate communication: coordinate and disseminate OHSU Now newsletters, correspondence, presentations, announcements, agendas, minutes, reports, and other documents, as needed.</li><li>
Manage the content and design of the Faculty Senate websites, which include public-facing and internal OHSU sites.</li><li>
Monitor and triage the senate@ohsu.edu email box, as well as related Teams channels. Handle sensitive and confidential information and prepare it for Faculty Senate leadership.</li><li>
Utilize OHSU&rsquo;s systems to collect data pertaining to Faculty Senate membership and prepare and organize it for Faculty Senate leadership. This information may be sensitive and confidential.</li><li>
Coordinate Faculty Senate elections with the senate elections sub-committee, including working with academic units across OHSU to ensure appropriate levels of representation, per senate bylaws.</li></ul><div><b>
Program Coordination, Gender Equity in Academic Health &amp; Medicine (GEAHM)</b></div><div><b>
Coordinate GEAHM activities, with primary focus on annual GEAHM conference, including but not limited to:</b></div><ul><li>
Coordinate regular meetings with GEAHM chairs, report on budget status, activities</li><li>
Facilitate full, monthly, GEAHM committee meetings (25+ faculty), with communication, agendas and meeting minutes. This includes keeping track of action items and assisting the co-chairs with follow-up or reminders as needed</li><li>
Monitor and triage the GEAHM@ohsu.edu email box, as well as related Teams channels. Handle sensitive, confidential information and prepare it for GEAHM leadership.</li><li>
Under the direction of the GEAHM chairs, coordinate the GEAHM annual conference:<br>
<ul><li>
Arrange venue and logistics</li><li>
Facilitate conference technology</li><li>
Manage conference registrations via appropriate technology (e.g., Smartsheets).</li><li>
Communicate and publicize the conference; field questions</li><li>
Track registrations</li><li>
Work with chairs to monitor budgets</li><li>
Work with finance team to track budgets across G/L and OHSU Foundation accounts</li></ul></li></ul><div><b>
Events and projects coordination</b></div><ul><li>
Event Management, in coordination with the committee co-chairs and presidents: plan, led and coordinate logistics for Faculty Senate Awards Ceremony, and quarterly Faculty Senate socials and retreats. This includes full event management, not limited to: space allocation requests, budget review, invites and RSVPs, catering, facilities requests, request AV Tech support, creation of awards and certificates, disbursements of monetary gifts working with the OHSU Foundation, and post-event tasks including the completion of all expenses.</li><li>
Coordinate the annual Faculty senate elections; this includes high-profile and confidential communication within all the schools, institutes and centers.</li><li>
As directed by the Department Manager, support Provost Office events and projects as needed.</li></ul><div><b>
Administrative and other duties, as assigned, Office of the Provost</b></div><div><b>
As directed by the Department Manager, collaborate and work with the Office of the Provost administrative team to provide administrative support for various units. Tasks and projects include:</b></div><ul><li>
Provide scheduling and administrative support to Vice Provost for Academic Affairs</li><li>
Support key programs, such as WDLP.</li><li>
supporting Provost Office meetings in general</li><li>
processing invoices and purchases, including PCard allocations and other expense reports needs</li><li>
inbox management</li><li>
timekeeping</li><li>
mail distribution for the office; including packages, etc.</li><li>
onboarding staff and faculty</li><li>
Under the direction of the Department Manager and in coordination with the admin team&rsquo;s hybrid schedule, in-person office front desk coverage</li></ul>
Required Qualifications:
<ul><li>A Bachelor&rsquo;s degree and two years of general office or secretarial experience; <b>OR</b></li><li>
An Associate&rsquo;s degree or certificate in office occupations or office technology and two years of general office or secretarial experience; <b>OR</b></li><li>
Four years of general office or secretarial experience; <b>OR</b></li><li>
An equivalent combination of training and experience.<ul><li>
Note: Successful completion of a formal OHSU Administrative Internship Program will substitute for one year of experience. Contact Compensation for confirmation of eligibility.</li></ul></li><li><div>
Excellent communication skills.</div></li><li><div>
Ability to handle sensitive and confidential information in a professional manner.</div></li><li><div>
Demonstrated professionalism and integrity.</div></li><li><div>
Ability to take initiative and ownership of responsibilities.</div></li><li><div>
Excellent forecasting and problem-solving skills.</div></li><li><div>
Excellent attention to detail; successful demonstration of experience working in detail-oriented capacity with proven record of accuracy.</div></li><li><div>
Excellent organizational skills; ability to be self-directed and set own work priorities.</div></li><li><div>
Ability to multi-task in a fast-paced environment.</div></li><li><div>
Ability to be flexible regarding job assignments and support for other co-workers as needed.</div></li><li><div>
Verifiable history of excellent attendance and reliability. Ability to consistently meet deadlines</div></li><li><div>
Excellent interpersonal skills, initiative and the ability to work with diverse groups; students, faculty, staff, IT group.</div></li><li><div>
Successful demonstration of positive teamwork attitude. Ability to work effectively as a team member.</div></li><li><div>
Track record of managing multiple competing demands and/or working in a matrixed environment</div></li><li><div>
Intermediate or Advanced skills in all Microsoft Office applications</div></li></ul>
Preferred Qualifications:
<ul><li>Web support and content maintenance</li><li><div>
Experience supporting leaders in an academic environment.</div></li><li><div>
Experience coordinating complex, multi-faceted events and programs.</div></li></ul>
Additional Details:
<div>
Typical shared office cubicle environment. The office may have frequent interruptions by visitors or coworkers. This is a hybrid position (in-person and remote work) in coordination with the Department Manager and admin team, with typical schedule Monday-Friday, day shift. Flexible work schedule is required.</div><div></div><div><br>
Ability to move about the OHSU campus in a timely manner including use of the aerial tram. Ability to lift and carry documents, laptops, and supplies as needed.</div>
Why apply to OHSU?: <b>We are Oregon's only public academic health center.</b> In addition to caring for patients, we lead groundbreaking research. We also train the next generation of health care professionals. As Portland's largest employer, we give you opportunities to learn and advance in a system of hospitals and clinics across Oregon and Southwest Washington. <b>All are welcome.</b> OHSU welcomes people of all ages, ethnicities, genders, national origins, religions and sexual orientations. We are striving to build an anti-racist, multicultural institution and encourage people with diverse backgrounds to apply. To request reasonable accommodation, contact askhr@ohsu.edu</div>

Program Coordinator for Faculty Senate and Provost Office

University Of Cincinnati

<p></p><div><p><b>Current UC employees must apply internally via </b><b><i>SuccessFactors</i></b></p><div></div><p><b><br>
Next Lives at the University of Cincinnati</b></p><p></p><div><br>
Founded in 1819, the University of Cincinnati ranks among the nation&rsquo;s best urban public research universities. Home to more than 53,600 students, 12,000 faculty and staff, and over 360,000 living alumni, UC, a Carnegie 1 institution, combines research prowess with a physical setting The New York Times has called &ldquo;the most ambitious campus design program in the country.&quot; UC's momentum has never been stronger as the anchor of the Cincinnati Innovation District, the oldest cooperative education (co-op) program in the country with students earning $94 million annually through paid experiences, an academic health system, and as a member of the Big 12 Conference. The university contributes $10.6 billion in economic impact to the city and $22.7 billion to the state of Ohio. At UC, next is all of us. Learn more at uc.edu.</div><div></div><div><br>
UC is a mission-driven organization where we are committed to student success and positively transforming the community through scholarship and service. We thrive on innovation, making an impact, and fostering an environment where staff and faculty are key contributors to UC&rsquo;s success.</div><div></div><div><br>
</div><div><div><div><h2 class="jobSectionHeader"><b>Job Overview</b></h2></div><div><p>
The UC Clermont Learning Commons Program Coordinator will plan, design, deliver, evaluate, modify, and coordinate academic support services for UC Clermont students. Under the supervision of the Associate Director, the program coordinator will coordinate and manage learning support for students in both on‑campus and online courses, ensuring equitable, high‑quality services that meet diverse learner needs. This role will need an individual to be occasionally available during evenings and weekends.</p><p></p><p><br>
To perform this job successfully, the candidate should be fluent in email and text communication and have experience with Outlook, Word, Excel, PowerPoint, and web conferencing software like Teams and Zoom.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Essential Functions</b></h2></div><div><ul><li>
Plan and coordinate on-campus and virtual tutoring support to students from a variety of backgrounds and levels of preparation.</li><li>
Manage the tutoring scheduling system: ensure events are up to date, sessions are logged accurately, and day to day administration.</li><li>
Communicate with tutors about session scheduling, substitutes, cancellations, topics, and others.</li><li>
Tutor students in math and/or science.</li><li>
Recruit and hire tutors as needed.
</li><li>Collaborate with co-workers on training tutors and front desk workers as needed.</li><li>
Ensure flyers and signage are up to date and posted regularly.</li><li>
Design, create and conduct subject and non-subject specific workshops.</li><li>
Monitor weekly usage, identify problems and solutions, and develop clear goals and action steps for program enhancement.</li><li>
Plan, create, and implement marketing strategies to increase tutoring usage.</li><li>
Develop, administer, and analyze evaluation surveys.
</li><li>Educate, collaborate, liaise, and perform outreach about UC Clermont Learning Commons services to students, faculty, staff and other college stakeholders.
</li><li>Make presentations about UC Clermont Learning Commons services and participate in campus events such as Fall Fest, Open House, Orientation, etc.</li><li>
As departmental needs change, this position may be assigned to assist with new projects.</li></ul></div></div><p></p><div><div><h2 class="jobSectionHeader"><b><br>
Required Education</b></h2></div><div><p>
Bachelor's degree with coursework in math up to calculus, statistics, chemistry, and biology.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Required Experience</b></h2></div><div><p>
One (1) year of program coordination or program management experience.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Additional Qualifications Considered</b></h2></div><div><ul><li>
Adaptable to a dynamic work and learning environment.</li><li>
Excellent project management skills with the ability to manage multiple projects simultaneously</li><li>
Experience with college student population, including first-generation and post-traditional populations.</li><li>
Friendly and approachable disposition.</li><li>
Good organizational and communication skills.</li><li>
Strong analytical and problem-solving skills.</li><li>
Strong sense of urgency and a &quot;get it done&quot; attitude.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Physical Requirements/Work Environment</b></h2></div><ul><li>
Office environment/no specific unusual physical or environmental demands.</li></ul></div></div><p></p><p><b><br>
Compensation and Benefits</b></p><p></p><p><br>
UC offers an exceptional benefits package designed to support your well-being, financial security, and work-life balance. (UC Benefits) Eligibility may vary by position and FTE status. Highlights include:</p><p></p><p><br>
Salary/Hourly Pay Rate Information:</p><p></p><p><b><br>
Comprehensive Tuition Remission</b></p><p>
UC provides tuition remission for you and your eligible dependents, covering tuition costs for nearly all undergraduate and graduate programs offered by the university.</p><p></p><p><b><br>
Robust Retirement Plans</b></p><p>
As a UC employee, you won&rsquo;t contribute to Social Security (except Medicare). Instead, you&rsquo;ll choose between state pension plans (OPERS, STRS) or an Alternative Retirement Plan (ARP), with UC contributing 14&ndash;18% of your salary based on position.</p><p></p><p><b><br>
Real Work-Life Balance</b></p><p>
UC prioritizes work-life balance with a generous time-off policy, including:</p><p>
Vacation and sick time</p><p>
11 paid holidays and additional end-of-year paid time off (Winter Season Days)</p><p>
6 weeks of paid parental leave for new parents</p><p></p><p><b><br>
Additional Benefits Include:</b></p><ul><li>
Competitive salary based on experience</li><li>
Comprehensive health coverage (medical, dental, vision, prescription)</li><li>
Flexible spending accounts &amp; wellness programs</li><li>
Professional development &amp; mentorship opportunities</li></ul><p></p><p><br>
To learn more about why UC is a great place to work, please visit our Careers Page.</p><p></p><p><br>
UC is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. Click here for a list of acceptable documents.</p><p><br>
</p><p><b>Important</b>: To apply you must create a profile and submit a complete job application through the UC applicant portal. We are unable to consider &ldquo;easy apply&rdquo; applications submitted via other websites. For questions about the UC recruiting process or to request accommodations with the application, please contact UC HR at jobs@uc.edu.</p><p></p><p><b><br>
Equal Opportunity Employer. Building a workplace where all qualified applicants will receive consideration for employment, including Individuals with Disabilities and Protected Veterans.</b></p><p></p><p><br>
REQ: 101733</p></div>

Program Coordinator of Learning Commons, UC Clermont College

California State University, San Bernardino

<p></p><div><div><b>Job no:</b> 556359<br>
<b>Work type:</b> Staff<br>
<b>Location:</b> <b>San Bernardino - San Bernardino Campus</b><br>
<b>Categories:</b> Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)<br>
</div>
<p></p><div><p><b>Job Summary:</b></p>
<p>
The incumbent will report to the Dean in the Watson College of Education (WCOE) while working closely with the dean&rsquo;s Executive Assistant. Must have the ability to coordinate, prioritize and monitor projects through their completion with accountability for end results while establishing priorities to meet deadlines.</p>
<p><b>
Responsibilities:
</b></p><p>Serve as the first point of contact for the WCOE Dean&rsquo;s Office. Provide excellent customer service to students, faculty, and other campus departments and colleges by applying comprehensive knowledge and interpretation of departmental and university policies, procedures, and practices.</p>
<p>
Answer phone calls and assist with walk-in inquiries from faculty, staff and students with professionalism and mutual respect. Use judgment and discretion to resolve most office administration problems. Provide information to students about procedures on various matters, such as change of grade, course overload, class add and drop process.</p>
<p>
Maintain office inventory and procure educational materials, office supplies, and equipment, through requisitions or corporate card purchases. Prepare appropriate documentation for business activities and events; and submit duplication or printing requests as needed.</p>
<p>
Act as a liaison with procurement and suppliers, vendors, and campus departments to coordinate purchases. Process other forms when required (e.g., ICT Review/Approval, over $10K Approval, Sole Source/Brand Approval, Independent Contractor) and obtain required signatures. Reconcile corporate card purchases monthly.</p>
<p>
Provide procurement support to the college Technology Support Specialist. Ensure university policy and procedures are followed to assist in expediting the process. Maintain ongoing communication with the Technology Support Specialist regarding the status of the order.</p>
<p>
Maintain WCOE digital calendars related to atrium and laboratory space usage. Accurately document use of space and verify availability.</p>
<p>
Coordinate the use of the college golf cart. Accurately track cart usage ensuring the cart is checked out, and checked back in as needed. Oversee the coordination of cart maintenance with appropriate campus offices ensuring cart is appropriately maintained. Coordinate cart storage during campus closures and the cart retrieval when campus opens up again.</p>
<p>
Resolve a broad range of operational and procedural administrative problems which may require research, analysis, and evaluation of information may need to be solved. Project is coordinated through initiation, execution, coordination, implementation, and evaluation.</p>
<p>
Develop and maintain processes to accurately collect data and maintain records. Create detailed college reports and publications, including newsletters, brochures, monthly highlights, projects seeking donor funding, and the annual college magazine for WCOE. Utilize Canva, Adobe Photoshop, and Adobe Stock to create and format these materials.</p>
<p>
Under the direction of the Dean and as part of a college committee, act as the lead administrative support coordinator for the annual Educational Leadership Summit and a variety of small college events, meetings, and community building events, including WCOE faculty and staff meetings and faculty book club.</p>
<p>
Coordinate all aspects of event planning and execution, including logistics, communication, documentation, and task tracking to ensure successful events. Effectively communicate event needs to WCOE leadership, faculty and staff. Collaborate with colleagues to confirm required tasks are executed in a timely manner, track event details through documentation of meeting minutes and utilize spreadsheets to track delegation of event duties. Collect detailed event information for post event reports and develop the final report for the dean.</p>
<p>
Demonstrate expertise in using office software packages, technology, and systems. Utilize Drupal to maintain the internal WCOE faculty and staff website to ensure accurate and up-to-date information is added as needed. Maintain the WCOE social media accounts posting a variety of WCOE events and college highlight information on a regular basis.</p>
<p>
Assist with the recruitment and supervision of student assistants in the WCOE dean&rsquo;s suite. Maintain current and accurate knowledge of Federal Work Study requirements. Facilitate the recruitment process, assign tasks, coordinate student work schedules, track award balances, collect and review time sheets, and provide input to annual evaluations.</p>
<p>
Pick up pay warrants from Student Financial Services. Notify departments when pay warrants are available. Distribute pay warrants as needed.</p>
<p>
Perform other classification related duties as assigned.</p>
<p><b>
Minimum Qualifications:
</b></p><p>High School diploma or its equivalent AND five years of progressively responsible experience in general office clerical or secretarial work or the equivalent.</p>
<p><b>
Required Qualifications:</b></p>
<ul><li>Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures.</li><li>Thorough mastery of English grammar, punctuation, and spelling.</li><li>Expertise in using office software packages, technology, and systems.</li><li>Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist.</li><li>Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.</li><li>Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.</li><li>Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.</li><li>Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference.</li><li>Ability to effectively write and present own reports.</li><li>Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.</li><li>Ability to use negotiation and persuasion skills to achieve results and expedite projects.</li></ul>
<p><b>
Preferred Qualifications:</b></p>
<div>
Experience utilizing the following programs:<br>
<ul><li>MS Excel</li><li>Canva</li><li>Adobe Photoshop</li><li>Drupal</li></ul></div>
<p><b>
License / Certification</b></p>
<p>
Valid CA Drivers License</p>
<p><b>
Compensation and Benefits:</b></p>
<p>
The salary offered will take into account internal equity and experience among other factors.</p>
<p>
Initial salary step placement will be Step 1 - $4,367 per month for qualified candidates.</p>
<p>
CSU Classification Salary Step Range: $4,367 - $6.362 per month (Step 1 &ndash; Step 20).</p>
<p>
The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.</p>
<p><b>
Position Information:</b></p>
<p>
Work status: Full-time/Non-Exempt/Probationary</p>
<p><b>
Academic year schedule: Monday through Friday (8:00 am &ndash; 5:00 pm), some evenings/weekends.</b></p>
<p><b>
Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.</b></p>
<p>
The application deadline is: Thursday, April 2, 2026.</p>
<p>
California State University, San Bernardino, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.</p>
<p>
California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).</p>
<p>
CSUSB is not an E-Verify employer and cannot support visa holders with certain requirements (e.g., H1B, F1, STEM OPT).</p>
<p><b>
Education Code 89521 Requirements</b>: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant&rsquo;s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.</p>
<p><b>
Conditions of Employment
</b></p><p><b>Background Check
</b></p><p>Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.</p>
<p><b>
Drivers License Check
</b></p><p>Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.</p>
<p><b>
I-9</b></p>
<p>
CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.</p>
<p><b>
Statement of Commitment to Diversity</b></p>
<p>
In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.</p>
<p>
California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity &amp; Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion</p>
<p><b>
Closing Statement:</b></p>
<p><b>
Reasonable Accommodation</b></p>
<p>
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.</p>
<p><b>
Smoking</b></p>
<p>
CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.</p>
<p><b>
Clery Act</b></p>
<p>
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act</p>
</div>
<p><b>Advertised:</b> 19 Mar 2026 Pacific Daylight Time<br>
<b>Applications close:</b> 02 Apr 2026 Pacific Daylight Time</p></div><p></p>

Administrative Support Coordinator (Administrative Support Coordinator II), College of Education - Dean's Office

California State University

<p></p><div><div><b>Job no:</b> 556393<br>
<b>Work type:</b> Staff<br>
<b>Location:</b> San Bernardino - San Bernardino Campus<br>
<b>Categories:</b> Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)<br>
</div><p></p><div><p><b>Job Summary:</b></p>
<p>
The Graduate Admissions Coordinator provides administrative support and is responsible for coordinating the application process for graduate programs at CSUSB. This involves ensuring that applications are complete, maintaining student records, responding to student inquiries, and performing general office support tasks.</p>
<p><b>
Responsibilities:
</b></p><div>Graduate Application Downloading/Processing:<br>
<ul><li>Ensure applications are complete by communicating with applicants and coordinating the intake of any missing application materials.</li><li>Download or scan official transcripts and store them in OnBase system.</li><li>Download applications from WebAdMIT to PeopleSoft system and prepare them for admission review by graduate coordinators.</li></ul></div>
<div>
Graduate Admissions Review Process:<br>
<ul><li>Initiate transcript review workflow in WebAdMIT/CSU Apply in accordance with established processing procedures.</li><li>Examine application documents to confirm required materials are complete and organized in accordance with established admissions procedures prior to Graduate Coordinator evaluation.</li><li>Organize and document academic coursework and graduate examination materials to ensure required information is complete and prepared for Program Coordinator review.</li><li>Verify institutional accreditation status using established reference tools and document findings for review.</li><li>Prepare the Graduate Summary Work Sheet detailing all degree and demographic information pertaining to each graduate student applicant.</li></ul></div>
<div>
Student Admitting and Record Maintenance:<br>
<ul><li>Monitor Web AdMIT/CSU Apply dashboard for queued student applicant changes, including but not limited to Major / Concentration updates, Corrections, Academic Plan/Program, and other changes.</li><li>Coordinate student record updates with the Registrar&rsquo;s Office following documented workflows.</li><li>Determine if additional information is needed from student applicants to assess eligibility.</li><li>Update PeopleSoft status in conjunction with Web Admit and OnBase.</li><li>Process admission status updates and facilitate distribution of acceptance communications in accordance with established procedures.</li><li>Communicate appeal information to program coordinators.</li><li>Follow-up with program coordinators regarding pending student status.</li></ul></div>
<div>
Receptionist Duties:<br>
<ul><li>Respond to routine inquiries regarding general graduate admission requirements, deadlines, and application procedures.</li><li>Maintain the Grad Admissions e-mail and route inquiries to appropriate staff as needed.</li><li>In person, email or via telephone, provide standard explanations of published requirements and refer complex academic or eligibility questions to Graduate Coordinators.</li></ul></div>
<div>
Office Support:<br>
<ul><li>Place office supply orders monthly.</li><li>Initiate purchase requisitions, as needed.</li></ul></div>
<p>
Other classification-related duties as assigned.</p>
<p><b>
Minimum Qualifications:
</b></p><p>High School diploma or its equivalent AND three (3) years of progressively responsible experience in general office clerical or secretarial work or the equivalent.</p>
<p><b>
Required Qualifications:</b></p>
<p>
Typical knowledge and skill requirements:<br>
Experience to be fully functional in all technical aspects of work assignments.<br>
Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.<br>
Thorough knowledge of English grammar, punctuation, and spelling.<br>
Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.<br>
Ability to independently handle multiple work unit priorities and projects.<br>
Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.<br>
Working knowledge of budget policies and procedures.<br>
Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.<br>
Ability to draft and compose correspondence and standard reports.<br>
Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.</p>
<p><b>
Preferred Qualifications:</b></p>
<p>
A bachelor&rsquo;s degree from an accredited four-year college or university in a related field. Preferred experience includes working in higher education, admissions offices, administrative/student services roles, or a related field.<br>
Comprehensive understanding of the admissions process, covering application prerequisites, deadlines, and selection criteria.<br>
Proficiency in using office software, databases, and CRM systems is important for managing applicant information and communications.<br>
Ability to rapidly grasp new office support technologies and software applications.<br>
Attention to detail, ensuring precision in admissions processing.<br>
Provide excellent customer service to prospective students, answering their questions, and guiding them through the application process.<br>
Strong verbal and written communication skills.<br>
Ability to effectively communicate with prospective students, faculty, staff, and other stakeholders.<br>
Robust interpersonal skills for relationship building and collaborative teamwork.<br>
Independently handling simultaneous priorities and projects spanning multiple work units.</p>
<p><b>
License / Certification</b></p>
<p>
Valid CA Drivers License</p>
<p><b>
Compensation and Benefits:</b></p>
<p>
The salary offered will take into account internal equity and experience among other factors.</p>
<p>
Initial salary step placement will be Step 1 - $4,047 per month for qualified candidates.</p>
<p>
CSU Classification Salary Step Range: $4,047 - $5,896 per month (Step 1 &ndash; Step 20).</p>
<p>
The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.</p>
<p><b>
Position Information:</b></p>
<p>
Work status: Full-time/Non-Exempt/Probationary</p>
<p><b>
Academic year schedule: Monday through Friday (8:00 am &ndash; 5:00 pm), some evenings/weekends.</b></p>
<p><b>
Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.</b></p>
<p>
The application deadline is: Thursday, April 2, 2026</p>
<p>
California State University, San Bernardino, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.</p>
<p>
California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).</p>
<p>
CSUSB is not an E-Verify employer and cannot support visa holders with certain requirements (e.g., H1B, F1, STEM OPT).</p>
<p><b>
Education Code 89521 Requirements</b>: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant&rsquo;s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.</p>
<p><b>
Conditions of Employment
</b></p><p><b>Background Check
</b></p><p>Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.</p>
<p><b>
Drivers License Check
</b></p><p>Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.</p>
<p><b>
Mandated Reporter
</b></p><p>The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.</p>
<p><b>
I-9</b></p>
<p>
CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.</p>
<p><b>
Statement of Commitment to Diversity</b></p>
<p>
In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.</p>
<p>
California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity &amp; Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion</p>
<p><b>
Closing Statement:</b></p>
<p><b>
Reasonable Accommodation</b></p>
<p>
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.</p>
<p><b>
Smoking</b></p>
<p>
CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.</p>
<p><b>
Clery Act</b></p>
<p>
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act</p>
</div>
<p><b>Advertised:</b> Mar 19 2026 Pacific Daylight Time<br>
<b>Applications close:</b> Apr 02 2026 Pacific Daylight Time</p></div><p></p>

Graduate Admissions Support Coordinator (Administrative Support Coordinator I), Graduate Studies

THE EDUCATORS K.A.E.C.H.S Campus

<p><b>The Educators School </b>is looking for confident, energetic and motivated female candidates for the post of <b>Academic Coordinator</b> for KAECHS Campus For Classes (I,II,III)</p><p><b>Requirements: </b></p><ul><li>Applicants must at least have a Master&rsquo;s Degree and an additional degree in Education (M.Ed. /B.Ed.)</li><li>At least 2 years of experience of working at a similar post and 4-5 years of teaching and administrative experience.</li><li>Proficiency in English Language is essential.</li></ul><p>To apply, e-mail your CV on hrdept.theeducators@gmail.com</p><p>Only shortlisted candidates will be contacted.</p><p>Location: KAECHS Campus near Baloch Flyover.</p><p>Job Type: Full-time</p><p>Work Location: In person</p>

Hiring Academic Coordinator KAECHS Campus For Classes ( I,II,III)

University of Arizona

<div></div><div><div><div><div><div><b>Posting Number</b></div> <div>req25338
</div></div><br>
<div><div><b>Department</b></div> <div>Think Tank
</div></div><br>
<div><div><b>Department Website Link</b></div> <div>https://thinktank.arizona.edu/</div>
</div><br>
<div><div><b>Location</b></div> <div>Tucson Campus
</div></div><br>
<div><div><b>Address</b></div> <div>Tucson, AZ USA
</div></div><br>
<div><div><b>Position Highlights</b></div> <div>The Tutoring Program Coordinator contributes to a team of professional staff and graduate assistants. This position will share the responsibility of supervising 70-90 student tutors who provide academic support to thousands of university students. This position assists with the daily operations of a variety of tutoring programs, including drop-in services, private appointments, course embedded tutoring, and customized tutoring models. The Tutoring Program Coordinator contributes to all facets of the team&rsquo;s efforts in the recruitment, hiring, training, scheduling, mentoring, and supervision of tutors.<p>
The University or Arizona has established a Flexible Work Initiative to further explore options that support our employees while allowing them to successfully carry out day-to-day operations. This position is eligible for flexible scheduling. Flexible Work Arrangements will be evaluated every six months, or as needed to assess department workforce needs.<br>
</p><p><i>
Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!</i></p>
<p>
The University of Arizona has been recognized for our innovative work-life programs.</p></div><br>
</div><br>
<div><div><b>Duties &amp; Responsibilities</b></div>
<div><ul><li>Assist in the leadership and coordination of all tutoring services to ensure effective, positive, and engaging student academic support.</li><li>Contribute to the recruitment, hiring, training, supervision, and evaluation of a team of student peer tutors and tutor leads.</li><li>Support the Tutoring Manager in recruiting, hiring, and training Graduate Assistants, and work collaboratively with them to address operational challenges and support program enhancements.</li><li>Maintain student worker information and scheduling databases in alignment with budgetary parameters.</li><li>Assist in approving payroll and resolving related discrepancies.</li></ul><ul><li>Provide problem-solving assistance by working with the Tutoring Manager to interpret departmental policies, identify areas for enhancement, and recommend improvements.</li><li>Offer direct tutoring support in THINK TANK spaces within the coordinator&rsquo;s academic expertise area when needed.</li><li>Ensure student worker compliance with College Reading and Learning Association (CRLA) International Tutor Training Program Certification (ITTPC) requirements and other mandated departmental training.</li><li>Partner with program leadership to design and implement assessment strategies for evaluating learning outcomes, service quality, and emerging student learning trends.</li></ul><ul><li>Collaborate with key campus partners when possible&mdash;including the SALT Center and CATS Academics&mdash;to coordinate academic support programs and expand access to tutoring services.</li><li>Assist with providing oversight of daily operations of Online tutoring and facilitate specialized training for virtual learning environments.</li></ul><p><b>
Knowledge, Skills &amp; Abilities:</b></p><p>
Knowledge of tutoring principles, effective learning practices, and program administration.<br>
Knowledge of FERPA regulations and ethical best practices for working with student employees.<br>
Knowledge of CRLA International Tutor Training Program Certification (ITTPC) standards.<br>
Knowledge of University of Arizona student employment procedures and policies.<br>
Exceptional communication, interpersonal, and customer service skills, including strong presentation, public speaking, and writing abilities.<br>
Ability to work effectively with campus community.<br>
Strong organizational skills, attention to detail, and a demonstrated openness to innovation and continuous improvement.</p><p><i><br>
This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.</i></p></div><br>
</div><br>
<div><div><b>Minimum Qualifications</b></div>
<ul><li>Bachelor's degree or equivalent advanced learning attained through experience.</li><li>
1 year of relevant work experience.</li></ul>
</div><br>
<div><div><b>Preferred Qualifications</b></div><ul>
<li>Coursework in Education, Math Education, Science Education, or a related field.
</li><li>One year of experience in student success, learning center, or equivalent academic support environments.
</li><li>Experience supporting students in STEM disciplines.
</li></ul></div><br>
<div><div><b>FLSA</b></div> <div>Non-Exempt
</div></div><br>
<div><div><b>Full Time/Part Time</b></div> <div>Full Time</div>
</div><br>
<div><div><b>Number of Hours Worked per Week</b></div> <div>40
</div></div><br>
<div><div><b>Job FTE</b></div> <div>1.0
</div></div><br>
<div><div><b>Work Calendar</b></div> <div>Fiscal</div>
</div><br>
<div><div><b>Job Category</b></div> <div>Student Services</div>
</div><br>
<div><div><b>Benefits Eligible</b></div> <div>Yes - Full Benefits
</div></div><br>
<div><div><b>Rate of Pay</b></div> <div>$22.77 - $28.46
</div></div><br>
<div><div><b>Compensation Type</b></div> <div>hourly rate
</div></div><br>
<div><div><b>Grade</b></div> <div>6
</div></div><br>
<div><div><b>Compensation Guidance</b></div> <div>The <b>Rate of Pay Field</b> represents the University of Arizona&rsquo;s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate&rsquo;s work experience, education/training, key skills, and internal equity.
<br>
<br>
The <b>Grade Range</b> represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
</div></div><br>
<div><div><b>Career Stream and Level</b></div> <div>PC1</div>
</div><br>
<div><div><b>Job Family</b></div> <div>Student Support
</div></div><br>
<div><div><b>Job Function</b></div> <div>Student Services
</div></div><br>
<div><div><b>Type of criminal background check required:</b></div> <div>Name-based criminal background check (non-security sensitive)
</div></div><br>
<div><div><b>Number of Vacancies</b></div> <div>1
</div></div><br>
<div><div><b>Target Hire Date</b></div> <div>4/13/2026
</div></div><br>
<div><div><b>Expected End Date</b></div>
</div><br>
<div></div><div><div><b>Contact Information for Candidates</b></div> <div>Sarah Boatright | sboatright@arizona.edu
</div></div><br>
<div><div><b>Open Date</b></div> <div>3/4/2026</div>
</div><br>
<div><div><b>Open Until Filled</b></div> <div>Yes</div>
</div><br>
<div><div><b>Documents Needed to Apply</b></div> <div>Resume and Cover Letter</div>
</div><br>
<div><div><b>Special Instructions to Applicant</b></div>
</div><br>
<div></div><div><div><b>Notice of Availability of the Annual Security and Fire Safety Report</b></div> <div>In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University&rsquo;s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
<br>
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.</div></div></div></div></div>

Tutoring Program Coordinator (Student Support Coordinator I)

Ubsolar

<p><b>Urgent Hiring For Secondary School Coordinator - The Educators - The Mall Campus</b></p><p><b>Qualification:</b></p><p>Candidates must possess a Master's degree in Education or a related field.</p><p><b>Responsibilities:</b></p><ul><li>Conduct class observations and offer constructive feedback.</li><li>Coordinate and oversee academic, co-curricular, and extra-curricular activities in collaboration with other administrative staff.</li><li>Demonstrate self-motivation and initiative.</li><li>Embrace technology, research, and stay updated with online resources.</li><li>Regularly train teachers in effective teaching techniques.</li><li>Develop, adapt, and proficiently implement the curriculum for the primary/secondary school throughout the term.</li></ul><p><b>Skills:</b></p><ul><li>Proficient in spoken and written English.</li><li>Strong communication skills.</li><li>Effective team player with good interpersonal skills.</li></ul><p><b>Experience: </b>At least 3 or more years of experience in a network school.</p><p><b>WhatsApp your CVs at 0305-8546664</b></p><p>Address: 285/2, Raja Akram Road (Near Race Course Ground), Rawalpindi Cantt.</p><p>Ph: 051-5528102-3 / 051-5125124</p><p>Job Type: Full-time</p><p>Pay: Rs35,000.00 - Rs45,000.00 per month</p><p>Work Location: In person</p>

Academic Coordination - The Mall Campus

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