family office assistant

Dealer Synergy

Are you an experienced, highly organized, and trustworthy professional who can support a busy family and business with day-to-day operations?We&rsquo;re hiring a Personal / Office Assistant to support the Bradley Family and our small business. This is NOT an entry-level role&mdash;we&rsquo;re looking for someone who can take ownership, stay organized, and keep things running smoothly.Key ResponsibilitiesAdministrative &amp; Office Support<ul><li>Email and calendar management</li><li>Organizing and maintaining digital and physical files</li><li>Handling incoming calls and general office coordination</li><li>Ensuring Ring cameras remain charged and operational</li><li>Managing inventory and timely Amazon restocking</li><li>Supporting onboarding (paperwork, benefits, 401k coordination)</li><li>Coordinating vendor communication, scheduling maintenance and repairs</li></ul>Personal Assistant Support<ul><li>Booking domestic and international travel</li><li>Running errands as needed</li><li>Managing personal scheduling and tasks</li><li>Coordinating events, appointments, and reminders</li></ul>Required Qualifications<ul><li>2+ years of experience as a Personal Assistant or Executive Assistant</li><li>Strong organizational and administrative support skills</li><li>Proven ability to manage schedules, appointments, and follow-ups</li><li>Excellent written and verbal communication skills</li><li>Comfortable handling inbound and outbound communication</li><li>Detail-oriented with strong multitasking ability</li><li>Proficiency in basic office software (Google Workspace and/or Microsoft Office)</li><li>Strong attention to detail and high level of organization</li><li>Ability to handle confidential information with discretion</li><li>Valid driver&rsquo;s license and reliable transportation</li></ul>Preferred<ul><li>Experience supporting a small business or family office</li><li>Ability to manage multiple priorities in a fast-paced environment</li><li>Experience using CRM systems (Zoho preferred)</li><li>Proficiency with Zoom and virtual communication tools</li></ul>Why Join Us?<ul><li>Family-owned and operated</li><li>Opportunity for growth and long-term stability</li><li>Health, dental, and vision insurance</li><li>401(k) with employer match</li><li>Paid holidays and PTO</li><li>Consistent Monday&ndash;Friday, 9:00 AM &ndash; 5:00 PM schedule</li></ul>Benefits<ul><li>Medical, dental, and vision insurance</li><li>401(k) with company match</li><li>Paid vacation and sick days</li><li>Casual Fridays</li><li>No weekends required</li><li>Employee referral bonus program</li><li>Occasional travel opportunities</li></ul>Job Details<ul><li>Full-time (In-person)</li><li>Location: Audubon, NJ 08106</li></ul>Job Type: Full-timePay: $20.00 - $22.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>QuickBooks: 2 years (Required)</li></ul>Ability to Commute:<ul><li>Audubon, NJ 08106 (Required)</li></ul>Ability to Relocate:<ul><li>Audubon, NJ 08106: Relocate before starting work (Required)</li></ul>Work Location: In person

Personal / Office Assistant

The Quest Organization

<div>
 
 
 Executive / Personal Assistant - Family Office
 
 
 
 
 
 
 
 We are seeking a highly organized and discreet Executive/Personal Assistant to support a private family office overseeing multiple residences and entities. This individual will serve as a key point of coordination across financial, operational, and personal matters.
 
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Oversee property operations, vendors, and maintenance across multiple residences
 </li>
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 Coordinate construction and renovation projects with contractors and design professionals
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 Manage cash flow, banking, bill pay, and bookkeeping across entities
 </li>
 <li>
 Administer insurance policies (property, auto, collections, liability) including renewals and claims
 </li>
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 Support family members with financial, housing, and administrative needs
 </li>
 <li>
 Manage domestic staff hiring, onboarding, payroll, and compliance
 </li>
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 Coordinate with accountants on tax documentation and filings
 </li>
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 Oversee office operations, IT infrastructure, and service providers
 </li>
 <li>
 Arrange travel (commercial and private) and handle day-to-day logistics
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 5+ years of relevant experience in a family office or similar environment
 </li>
 <li>
 Strong financial and organizational skills
 </li>
 <li>
 High level of discretion and attention to detail
 </li>
 <li>
 Ability to manage multiple priorities in a fast-paced setting
 </li>
 </ul>
</div>

Executive Personal Assistant

Vaco by Highspring

<div>
 
 
 Administrative Assistant - UHNW Family Office
 
 
 
 Location:
 
 New York, NY
 
 
 Salary
 
 :$75,000-80,000
 
 
 
 The Role:
 
 We are seeking a bright, highly discreet Administrative Assistant to support a prominent Family Office and Private Residence. This is a dynamic "hybrid" role that requires a blend of professional office administration and high-touch personal support.
 
 The ideal candidate is a proactive problem-solver who possesses exceptional judgment and the ability to navigate both a corporate boardroom and a private household with ease.
 
 
 
 Core Responsibilities
 
 <ul>
 <li>
 
 Executive Coordination:
 
 Manage complex calendars, coordinate appointments, and handle scheduling for both professional and personal obligations.
 </li>
 <li>
 
 Logistical Support:
 
 Serve as the "connective tissue" between the family's NYC office and private residence, including running sensitive errands and ensuring seamless operations between both locations.
 </li>
 <li>
 
 Vendor Relations:
 
 Act as a professional point of contact for external vendors and service providers; must be well-spoken and able to negotiate and follow up effectively.
 </li>
 <li>
 
 Project Management:
 
 Anticipate needs before they arise, thinking through challenges independently while maintaining a high level of respect for family privacy.
 </li>
 <li>
 
 Digital Support:
 
 Utilize Outlook for heavy scheduling and Excel for basic tracking and organizational tasks.
 </li>
 </ul>
 
 Candidate Profile
 
 <ul>
 <li>
 
 Experience:
 
 2-3+ years of administrative experience, ideally within a Family Office, Luxury Brand, or high-level Corporate environment.
 </li>
 <li>
 
 Discretion:
 
 Absolute commitment to confidentiality and the ability to handle sensitive information with a high degree of "quiet" professionalism.
 </li>
 <li>
 
 Communication:
 
 Exceptionally well-spoken with a polished phone presence and clear written skills.
 </li>
 <li>
 
 Technical Skills:
 
 Proficiency in Microsoft Office (specifically Outlook and Excel).
 </li>
 <li>
 
 The "Right" Mindset:
 
 A "no task is too small" attitude paired with the intellectual horsepower to work with minimal guidance.
 
 </li>
 </ul>
 Vaco PLC is acting as an Employment Agency in relation to this vacancy.
</div>

Administrative Assistant

C-SUITE ASSISTANTS

<div>
 
 
 Personal Assistant to HNW Principal, Family Office, Boston, MA, Local Remote
 
 
 
 
 
 
 A prominent HNW principal and Co=Founder of a P/E firm based overseas is looking for a Personal Assistant to provide seamless personal administrative support for her family office and home in Boston, Beacon Hill area. The ideal candidate has at least 5 years of experience supporting a HNW principal, preferably in the finance, real estate or hospitality space and has a &ldquo;high touch&rdquo; service- oriented mentality. This role will encompass a wide range of responsibilities that are essential for ensuring the principal&rsquo;s life runs as smoothly as possible, while she is overseas as well as physically in Boston. She comes to Boston for a few weeks, usually in May/June and Oct/Nov, This is primarily a local remote role, meeting with the principal as needed when she is in Boston.
 
 
 
 
 
 
 About the Job:
 
 
 <ul>
 <li>
 Support the principal, coordinating her calendar with the Executive Assistant overseas to schedule personal meetings and events in Boston managing her life in a &ldquo;holistic&rdquo; manner
 </li>
 <li>
 Organize and manage personal, domestic/international travel arrangements including detailed itineraries.
 </li>
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 Provide a broad range of administrative support for the principal, crafting emails on her behalf as well as other correspondence
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 Prepare documents, basic reports, presentations and notes from meetings and calls
 </li>
 <li>
 Acting as a liaison to property manager, household staff, handle some repairs
 </li>
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 Run errands, manage bills , gifts, supervision of home deliveries or maintenance visits, medical bills, payroll and other ad hoc personal projects
 </li>
 <li>
 Plan dinners/events for the home
 </li>
 <li>
 </li>
 <li>
 
 Competitive Base Salary, Discretionary Bonus, Comprehensive Healthcare
 
 </li>
 </ul>
 
 
 
 
 
 About You:
 
 
 <ul>
 <li>
 At least 5 years of experience as a Personal Assistant supporting a HNW principal, preferably in the finance, real estate or hospitality space
 </li>
 <li>
 Bachelor&rsquo;s Degree
 </li>
 <li>
 Has a creative mindset to solve problems independently with diplomacy and thoughtful analysis.
 </li>
 <li>
 High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence
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 Excellent Microsoft Office skills; Tech savvy.
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 A warm engaging personality with a positive &ldquo;can do&rdquo; attitude and a &ldquo;high touch&rdquo; service mentality.
 </li>
 </ul>
 <li>
 </li>
 
 
</div>

Personal Assistant

Career Group

<div>
 
 
 Senior Executive Personal Assistant, Midtown Manhattan
 
 
 
 
 
 
 Our client is an active, international family currently based in NYC. They are a large family with multiple properties across the US and internationally, and a broad portfolio of business, personal and financial interests. The household is fully staffed, well-organized, and high-functioning.
 
 
 
 
 
 
 THE ROLE
 
 
 
 
 
 
 The Senior Executive Personal Assistant is the primary point of contact for all day-to-day matters relating to the principals &mdash; professional, personal, and household. This is a senior EA role requiring exceptional standards of organization, discretion, and delivery. We are looking for an exceptional individual who can manage the family&rsquo;s busy lifestyle across time zones, residences, and interests.
 
 
 
 
 
 
 KEY RESPONSIBILITES
 
 
 
 
 
 
 &ndash; Act as the primary point of contact for the principals, managing all professional, personal, and household communications and requests
 
 
 &ndash; Oversee, coordinate, and review the work of two support assistants, ensuring consistently high standards and quality across the team
 
 
 &ndash; Coordinate and manage domestic staff to ensure seamless service delivery on behalf of the principals
 
 
 &ndash; Handle complex calendar management across multiple time zones, residences, and professional and personal commitments
 
 
 &ndash; Plan and execute private aviation and multi-leg international travel, including accommodations and ground logistics, with exceptional attention to detail
 
 
 &ndash; Manage correspondence with consultants, advisors, and the wider family office, exercising accuracy and discretion at all times
 
 
 &ndash; Support property administration by liaising with property managers, contractors, and household staff
 
 
 &ndash; Handle highly sensitive and confidential matters with the utmost professionalism and discretion
 
 
 &ndash; Proactively anticipate needs, monitor outstanding tasks, and ensure timely follow-through on all priorities
 
 
 &ndash; Maintain highly organized records, files, and administrative systems to support both household and professional operations
 
 
 
 
 
 
 
 
 
 WHAT WE ARE LOOKING FOR
 
 
 
 
 
 
 The family's preference is for a warm, highly capable, and utterly dependable individual who takes genuine pride in the quality of their work and the support they provide. This is a role for someone who finds deep satisfaction in getting the details right and making a busy, complex life run smoothly.
 
 
 
 
 
 Candidates should be:
 
 
 
 
 
 &ndash; An experienced Senior EA or Personal Assistant with a strong track record supporting a principal in a private household, family office, or UHNWI environment
 
 
 &ndash; Exceptionally organized and detail-oriented, with the ability to manage multiple threads simultaneously without losing precision
 
 
 &ndash; Dedicated with the ability to commit whole heatedly &ndash; this is not a role for the faint of heart
 
 
 &ndash; Proactive and anticipatory &mdash; always one step ahead, identifying what is needed before being asked
 
 
 &ndash; Discreet and trustworthy, with impeccable judgment and an instinct for confidentiality
 
 
 &ndash; A composed and confident communicator, able to engage professionally on the principal's behalf
 
 
 &ndash; Experienced in coordinating complex international travel and logistics, including private aviation
 
 
 &ndash; Comfortable leading a small team and setting high standards through example rather than authority
 
 
 &ndash; IT proficient specifically an Excel power user who can build, automate and troubleshoot complex spreadsheets and reporting tools independently
 
 
 &ndash; A NYC resident with full right to work in the USA but with the ability to travel and support internationally
 
 
 
 
 
 
 
 
 
 TERMS &amp; COMPENSATION
 
 
 
 Compensation: $175-225k, DOE
 
 
 Health Insurance: Employer contribution provided
 
 
 Start Date: Immediately
 
 
 Travel: Travel and accommodation outside NYC at employer&rsquo;s expense
 
 
 Commitment: 50-60 hours per week; on-call mentality expected.
 
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
</div>

Senior Executive Personal Assistant, NYC

<div>
 
 
 Family Office Executive Personal Assistant, NYC
 
 
 
 
 
 
 Our client is UHNWI who requires an organized, intelligent and even-keeled Executive Personal Assistant with experience working out of a formal household.
 
 
 
 
 
 Primary Duties include:
 
 <ul>
 <li>
 Assist the principal with taking notes, making schedule adjustments, and being side-by-side support
 </li>
 <li>
 Responsible for all the principal&rsquo;s private projects, appointments, events, e-mails, etc. Keep principal on time for appointments
 </li>
 <li>
 Responsible for all of the principal&rsquo;s medical , school appointments and playdates
 </li>
 <li>
 Remind the principal of important tasks, deadlines and events
 </li>
 <li>
 Manage principal&rsquo;s calendars, schedule appointments and set reminders
 </li>
 <li>
 Facilitate charity invitations and logistics
 </li>
 <li>
 Send monthly gifts and flowers to family/friends
 </li>
 <li>
 Create Guest lists for dinner parties, invitations, thank you notes etc
 </li>
 <li>
 Create and Update meal spreadsheets for dinners and parties
 </li>
 <li>
 Guest Coordination; create and update arrival, departure and notify team of changes
 </li>
 <li>
 Coordinate family and group travel and update spreadsheets as needed
 </li>
 <li>
 Create and coordinate event time lines
 </li>
 <li>
 Manage Christmas gifts and cards
 </li>
 <li>
 Log, code, and email monthly credit card receipts/statements
 </li>
 <li>
 Reconcile Principal&rsquo;s credit card receipts
 </li>
 <li>
 Greet family and guests warmly and direct them to food and seating areas
 </li>
 <li>
 Accompany the principal on domestic/international trips, assist with organizing and planning travel as requested
 </li>
 <li>
 Assist in organizing and planning travel
 </li>
 <li>
 Communicate, plan, and stay active with upcoming trips, pack, etc.
 </li>
 <li>
 Research - events, exhibits, and restaurants. Provide information, facts and figures
 </li>
 <li>
 Summarize findings and provide links to relevant resources. Make recommendations based on research
 </li>
 <li>
 Work closely with Estate Manager and Principal on projects
 </li>
 <li>
 General administrative work
 </li>
 <li>
 Assist with/walk dogs as needed
 </li>
 <li>
 Place Amazon and other online orders
 </li>
 <li>
 Run errands and last-minute requests
 </li>
 <li>
 Administratively support the Principal on all items or projects of the household in all areas as requested
 </li>
 <li>
 Assist with the children if needed
 </li>
 </ul>
 
 
 
 
 
 OTHER:
 
 
 <ul>
 <li>
 Maintain professionalism while providing family-friendly style of service
 </li>
 <li>
 Maintain organization and cleanliness at all times
 </li>
 <li>
 Organize the principal's closets based on seasons
 </li>
 <li>
 Must be available and capable of completing a myriad of duties
 </li>
 <li>
 Maintain a high level of confidentiality and privacy of the principal and family at all times
 </li>
 <li>
 Report directly to the Estate Manager in regards to all matters
 </li>
 </ul>
 
 
 
 
 
 
 
 
 QUALIFICATIONS:
 
 
 <ul>
 <li>
 Must be highly proficient in excel and word
 </li>
 <li>
 Must be highly proficient in MAC, Microsoft Excel, Microsoft Word, Email, iPhone communications, and Internet
 </li>
 <li>
 Motivated, organized, honest, energetic, discrete, possess a high degree of integrity, strong work ethic, and responsible
 </li>
 <li>
 Outgoing, positive attitude and adaptable to change
 </li>
 <li>
 Articulate and ability to listen, read and speak effectively
 </li>
 <li>
 Strong attention to detail and excellent organization skills
 </li>
 <li>
 Understands children and enjoys being around children and pets
 </li>
 <li>
 Previous experience working in private homes or yachts is preferred
 </li>
 </ul>
 
 
 
 
 Compensation $100k-125k base + includes comprehensive benefits package
 
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
</div>

Executive Personal Assistant, Family Office

Randall J. Borden, Attorney at Law

Legal Assistant &ndash; Family Law Location: Fairfax, VA (Hybrid &ndash; minimum 3 days in-office) Are you a detail-oriented Legal Assistant with family law experience who thrives in a fast-paced, highly organized environment? Do you take pride in keeping cases on track, managing deadlines, and supporting a legal team with precision and professionalism? Our growing family law firm is seeking a reliable and highly organized Legal Assistant to support attorneys and ensure the smooth day-to-day management of cases.What You&rsquo;ll Do<ul><li>Maintain and organize case files, ensuring accuracy and completeness.</li><li>Manage Paralegal calendars, including court dates, client meetings, and deadlines.</li><li>Track and monitor legal deadlines to ensure timely compliance.</li><li>Assist with preparation of legal documents and correspondence.</li><li>Coordinate with clients, courts, and third parties to gather information and documents.</li><li>Provide administrative and operational support to the legal team.</li><li>Effectively handle multiple tasks and priorities in a fast-paced environment.</li></ul>What We&rsquo;re Looking For<ul><li>1&ndash;2 years of experience as a Legal Assistant, preferably in family law.</li><li>Availability to work in-office at least 3 days per week.</li><li>Exceptional attention to detail.</li><li>Strong organizational and time-management skills.</li><li>Proven ability to multitask and manage competing priorities.</li><li>Experience with calendar management and deadline tracking.</li><li>Excellent communication and teamwork skills.</li></ul>Employment Type<ul><li>Full-time</li></ul>Why Join Us<ul><li>Collaborative and supportive team environment.</li><li>Hands-on experience in family law cases.</li><li>Opportunities for professional growth within the firm.</li></ul>Job Type: Full-timePay: $45,000.00 - $55,000.00 per yearBenefits:<ul><li>Flexible schedule</li></ul>People with a criminal record are encouraged to applyWork Location: Hybrid remote in VA 22030, United States

Legal Assistant

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