field administrative assistant

Salt Lake County

<div>Job Description:
<div><b>
 Human Resources Division Assistant</b></div><div></div><div><br>
$38,920.00 - $58,380.00 DOE*</div><ul><li>All job-related experience must be included on the resume portion for it to be considered in the salary offer.</li></ul><div></div><div><i><br>
&quot;</i><i>Working for the Sheriff's Office has been absolutely wonderful. I have had a great support system from my direct peers and leaders along with others in the department as we are working in a team environment. We work together as one to make a difference and display positive example to all.&rdquo; - Current Civilian</i></div><div></div><div><b><br>
JOB SUMMARY</b><br>
Provides a wide range of technical and administrative support for division administration. Serves as the backup to the Division HR coordinator and/or HR Sergeant and is the initial contact for customers, both in person and over-the-phone.</div><div><b><br>
MINIMUM QUALIFICATIONS</b><br>
Three (3) years of office support experience; OR an equivalent combination of related education and experience.<br>
A valid Driver&rsquo;s License issued by the State of Utah may be required to operate a vehicle. Due to the nature of this position, the successful applicant must pass a required pre-employment background check.
<br>
Must be 18 years of age. Must be a U.S. citizen.</div><div><b><br>
ESSENTIAL FUNCTIONS</b><br>
The following duties and responsibilities are intended to be representative of the work performed by the incumbent(s) in this position and are not all-inclusive. The omission of specific duties and responsibilities will not preclude it from the position. Applicants must be prepared to demonstrate the ability to perform the essential functions of the job with or without a reasonable accommodation.</div><div><ul><li><br>
Provides technical and administrative support to the Human Resources team relating to salary recommendations, workflows, recruitments, and other HR duties.</li><li>Provides administrative support to division administration.</li><li>Serves as a backup for the Division HR Coordinator, and/or payroll processes and/or HR Sergeant.</li><li>Maintains personnel files.</li></ul></div><ul><li>Completes special assignments and projects as needed.</li><li>May assist in development of training.</li></ul><div><b><br>
KNOWLEDGE, SKILLS AND ABILITIES (KSA)</b><br>
<b>Knowledge of:</b><br>
<ul><li>Basic cash handling procedures</li><li>Office automation, data processing principles and practices</li><li>Human Resources programs, principles and practices</li><li>Statistical concepts and methods</li><li>Payroll functions, practices, policies and procedures</li><li>Policies and procedures applicable to county government</li><li>Microsoft Office Products
</li><li>Written and verbal communication techniques</li><li>Principles of excellent customer service</li></ul></div><div><b><br>
Skills and Abilities to:</b><br>
<ul><li>Perform data entry/keyboarding</li><li>Operate a PC and other office equipment</li><li>Analyze data, prepare reports, and maintain filing system</li><li>Manage own time, priorities, and resources to achieve goals</li><li>Problem solving and conflict resolution</li><li>Use software programs</li><li>Concentrate and accomplish detail-oriented tasks</li><li>Organize workloads and prioritize tasks to adhere to deadline</li><li>Respond quickly to changing priorities</li></ul></div></div>

Division HR Assistant- Sheriff's Office

City of Indianapolis & Marion County

<div><div><div><h2 class="jobSectionHeader"><b>Overview</b></h2></div>
<p></p><div><div><div>The purpose and mission of the City of Indianapolis and Marion County is to be productive, collaborative, and compliant in our work environment in order for our workforce to meet the needs of the residents of Indianapolis and Marion County.</div></div><div><div>
Incumbent in this position performs a variety of administrative tasks including the responsibility of initiating and coordinating clerical functions required in effective implementation of administrative policies of an administrative area. Incumbent in this position follows the knowledge of established policies and procedures, which controls most of the incumbent(s) actions. Very limited independent judgment is utilized. Position reports to the Agency or Division.</div><div>
All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.</div></div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Position Responsibilities</b></h2></div>
<p></p><div><div><div><ul><li><div>Prepares, schedules, reports and tracks information for key executives and others as required</div></li><li><div>
Prepares simple analyses of requested information or data</div></li></ul></div></div><div><div><ul><li><div>
Develops or generates and distributes reports</div></li><li><div>
Checks and follows-up as required ensuring responsibilities are met in a timely manner</div></li><li><div>
Reviews and answers correspondence as appointed or directed</div></li><li><div>
Coordinates collection and preparation of operating reports for the agency or division assigned</div></li><li><div>
Answers phone lines, take messages, provides information, or redirects calls as appropriate</div></li></ul></div></div><div><div><ul><li><div>
Maintains all records, files, and documentation in accordance with federal regulation</div></li><li><div>
Responds and resolves most questions and issues, referring only the most complex to the next level</div></li><li><div>
Must maintain confidentiality at all times</div></li><li><div>
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.</div></li></ul></div></div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Qualifications</b></h2></div>
<p></p><div><div><div>High School diploma or equivalent with a minimum of two (2) years prior work-related experience is required. Courteous treatment of customers whether face-to-face or telephonically. Must have and show emotional intelligence as position will deal with a diverse population. Knowledge of spreadsheet(s), database(s), and other software is required. Must be able to operate standard office equipment such as a calculator, copy, facsimile machine, typewriter, or computer. Must type accurately, update or create reports, and spreadsheets as needed. Demonstrate creative ability when presented with unformatted projects or ideas. Must be able to communicate effectively both in oral, verbal, and written formats.</div></div><div></div><div><div><b><br>
Preferred Job Requirements and Qualifications</b></div></div><div><div>
Associate degree in Business Administration, or a related field with a minimum of one (1) year of related work experience is required. Courteous treatment of customers whether face-to-face or telephonically. Must have and show emotional intelligence as position will deal with a diverse population. Knowledge of spreadsheet(s), database(s), and other software is required. Must be able to operate standard office equipment such as a calculator, copy, facsimile machine, typewriter, or computer. Must type accurately, update or create reports, and spreadsheets as needed. Demonstrate creative ability when presented with unformatted projects or ideas. Must be able to communicate effectively both in oral, verbal, and written formats.</div></div></div></div></div><p></p>

Administrative Assistant - DPW-Engineering Admin

Huntsville Hospital Health System

<b>Overview:</b><br>
Performs daily operations of the scheduling and front office duties. Major emphasis is placed on professionalism in appearance and approach to communications for all our customers. Main functions include the reception of patients, visitors, and others at the front window, scheduling for diagnostic Radiology Services, maintain proper chart-management/storage in conjunction with Medical Record’s standards.
<br><br>
<b>Qualifications:</b><br>
HS/GED required.
<br><br>
Minimum of two years administrative experience preferably in a medical setting.
<br><br>
<b>About Us:</b><br>
<b>Our Mission:</b> Be the Difference
<br><br>
<b>Our Vision:</b> Excellence Always
<br><br>
<b>Our Values:</b> Safety, Compassion, Innovation & Excellence
<br><br>
<b>Benefits:</b><br>
We are committed to providing competitive benefits. Our benefits package for eligible employees includes medical, dental, vision, life insurance, flexible spending; short term and long term disability; several retirement account options with 401K organization match; tuition assistance; student loan reimbursement; On-site training and education opportunities; Employee Discounts to phone providers, local restaurants, tickets to shows, apartment application and much more!

Department Assistant, Valley Women's Center, FT

King’s College Hospital London, Dubai

<div>
 <p>
  Position Overview:
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Assistant to the Executive Assistant (EA) to the CEO provides vital administrative and operational support to help ensure the seamless functioning of the Office of the CEO. This role supports the EA in managing the CEO&rsquo;s complex schedule, coordinating communications, and executing a variety of administrative tasks with a high degree of discretion, professionalism, and attention to detail.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Acting as a key contributor to the executive support team, the Assistant enables the CEO to remain focused on high-level strategic and leadership priorities by ensuring daily operations run smoothly and efficiently. The ideal candidate is proactive, organized, and adaptable, with strong time management and multitasking abilities. This position plays a critical role in maintaining the overall effectiveness of executive operations through thoughtful logistical, administrative, and organizational support.
 </p>
 <p>
 </p>
 <p>
  <strong>
   1. Executive Administrative Support
  </strong>
 </p>
 <ul>
  <li>
   Reports directly to the Executive Assistant to the CEO and the CEO, supporting both in managing administrative priorities.
  </li>
 </ul>
 <p>
  <strong>
   2. Calendar and Meeting Management
  </strong>
 </p>
 <ul>
  <li>
   Supports the coordination and maintenance of the CEO&rsquo;s calendar, including scheduling and confirming meetings, appointments, and events.
  </li>
 </ul>
 <p>
  <strong>
   3. Communication and Coordination
  </strong>
 </p>
 <ul>
  <li>
   Acts as a key point of contact on behalf of the CEO and Executive Assistant, managing and prioritizing incoming and outgoing communications including emails, letters, and packages.
  </li>
 </ul>
 <p>
  <strong>
   4. Confidential Information Management
  </strong>
 </p>
 <ul>
  <li>
   Safeguards all confidential documents and information, ensuring secure storage and access limited to authorized personnel.
  </li>
 </ul>
 <p>
  <strong>
   5. Travel and Logistics
  </strong>
 </p>
 <ul>
  <li>
   Manages comprehensive travel and accommodation arrangements for the CEO, including flight bookings, visa processing, hotel reservations, and ground transport.
  </li>
 </ul>
 <p>
  <strong>
   6. Office and Administrative Management
  </strong>
 </p>
 <ul>
  <li>
   Supports basic office management responsibilities, including maintaining and replenishing office supplies.
  </li>
 </ul>
 <p>
  <strong>
   7. Communication Preparation
  </strong>
 </p>
 <ul>
  <li>
   Drafts, formats, and edits internal and external communications such as memos, reports, presentations, emails, and official correspondence.
  </li>
 </ul>
 <p>
  <strong>
   8. Reporting
  </strong>
 </p>
 <ul>
  <li>
   Prepares regular and ad-hoc reports as required by the CEO and Executive Assistant, supporting strategic planning and informed decision-making.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Educational Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   Minimum of High School Diploma or Degree
  </li>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Office coordination, Secretarial Studies, or a related field preferred.
  </li>
 </ul>
 <p>
  <strong>
   Experience:
  </strong>
 </p>
 <ul>
  <li>
   3+ years of administrative or executive support experience in an executive assistant or secretarial role, preferably supporting C-level executives (CEO, COO, CMO, etc.).
  </li>
  <li>
   Proven experience in a healthcare, corporate, or high-paced professional environment is highly desirable.
  </li>
 </ul>
 <p>
 </p>
</div>


Assistant to Executive Assistant to the CEO

Officeflux.com

<div>
 <p>
  <strong>
   Company Description
  </strong>
 </p>
 <p>
  Officeflux.com offers specialized products suitable for any environment, featuring a wide selection of international and regional brands in categories including Electronics, Office Furniture, Paper Shredders, Projectors, Screens, Video Walls, Interactive Displays, Security, and Audio Visual. We are committed to comprehensive service and quality at the core of all our processes. We ensure every order meets your specifications and expectations, delivering a reliable experience from purchase to delivery. For more information, visit www.officeflux.com.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Role Description
  </strong>
 </p>
 <p>
  This is a full-time on-site role for an Administrative Assistant located in Dubai. The Administrative Assistant will be responsible for day-to-day tasks such as providing administrative support, handling phone calls, maintaining records, assisting executive staff, and performing clerical tasks. Ensuring effective communication and efficient executive administrative assistance is also a key component of this role.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Administrative Assistance and Executive Administrative Assistance skills
  </li>
  <li>
   Strong Communication and Phone Etiquette skills
  </li>
  <li>
   Clerical Skills
  </li>
  <li>
   Excellent organizational and multitasking abilities
  </li>
  <li>
   Proficiency in Microsoft Office Suite
  </li>
  <li>
   Bachelor's degree in Business Administration or related field
  </li>
  <li>
   Experience in a similar role is a plus
  </li>
 </ul>
</div>


Administrative Assistant

TAWANTECH

<div><p>We are seeking a highly motivated and detail-oriented <b>Administrative Assistant</b> to join our growing team and provide essential support to the day-to-day operations of our office. This role is an excellent opportunity for a <b>fresh graduate</b> who is eager to begin a professional career and gain hands-on experience in administrative and business operations. The Administrative Assistant will play a key role in ensuring the smooth functioning of office activities, assisting various departments, and maintaining an organized, efficient, and professional work environment.</p><p><b>
Requirements</b></p><ul><li>
Bachelor&rsquo;s degree in Business Administration or Diploma in a related field.
</li><li>Proficiency in Microsoft Word and Excel.
</li><li>Strong attention to detail and time management skills.
</li></ul><ul><li>Willingness to learn and work in a fast-paced environment.</li>
<li>English Language proficiency</li></ul></div>

Admin Assistant (Fresh Graduate)

<div>
 We are seeking a highly motivated and detail-oriented
 <strong>
  Administrative Assistant
 </strong>
 to join our growing team and provide essential support to the day-to-day operations of our office. This role is an excellent opportunity for a
 <strong>
  fresh graduate
 </strong>
 who is eager to begin a professional career and gain hands-on experience in administrative and business operations. The Administrative Assistant will play a key role in ensuring the smooth functioning of office activities, assisting various departments, and maintaining an organized, efficient, and professional work environment.
 <br/>
 <br/>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree in Business Administration or Diploma in a related field.
  </li>
  <li>
   Proficiency in Microsoft Word and Excel.
  </li>
  <li>
   Strong attention to detail and time management skills.
  </li>
  <li>
   Willingness to learn and work in a fast-paced environment
  </li>
  <li>
   English Language proficiency
  </li>
 </ul>
</div>


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