field administrative assistant

City of Fort Lauderdale, FL

<p></p><div><div><div><div><b>**Salary is based on experience and/or qualifications, and is subject to negotiation**</b></div>
The Police Department is looking for an Administrative Assistant to perform a range of clerical, administrative, and secretarial duties. Candidates should possesses strong organizational and multitasking abilities, attention to detail, and excellent written and verbal communication skills. Proficiency in office productivity software, such as Microsoft 365, is required. This role may be handing confidential information. The position is located within the Police Department.<p>
The position involves the performance of administrative assignments involving planning, organizing, coordinating and processing the maintenance, storage and disposition of property seized and/or confiscated by the Police Department in accordance with the Florida Contraband Forfeiture Act. Responsibilities also include determining the value of seized property, including vehicles, and negotiating settlements with the property owners</p><p><b><br>
In accordance with Article 24 of the Collective Bargaining Agreement between the City of Fort Lauderdale and Teamsters Local Union 769, for posting purposes this open-competitive job posting shall be considered as a simultaneous internal and external posting (it is open to both internal City employees and external applicants).</b></p></div><p></p>
<div><h2 class="jobSectionHeader"><b>ESSENTIAL JOB FUNCTIONS</b></h2></div>
<div><p><i>Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.</i></p><br>
<ul><li>
Provides responsible and complex administrative and clerical duties in support of an assigned area of responsibility</li><li>
Processes and proofreads a wide variety of reports, letters, memoranda and statistical charts; types from rough draft or verbal instruction; may independently compose correspondence related to assigned responsibilities</li><li>
Maintains a calendar of activities, meetings and various events; coordinates activities with other City departments, the public and outside agencies</li><li>
Screens office and telephone callers; provides front counter assistance, including accepting applications providing information, or accepting payments; respond to and resolve complaints and requests for information on policies, procedures, systems and precedents relating to assigned responsibilities</li><li>
Attends a variety of meetings; prepares and compiles agenda packets; takes and prepares minutes; transcription; disseminates information, as appropriate</li><li>
Maintains detailed and accurate records; provides, creates and submits reports as required</li><li>
May prepare and maintain payroll for assigned division</li><li>
Maintains department filing, records and rosters; develops, implements and modifies filing systems</li><li>
Operates a variety of office equipment including copiers, facsimile machine and computer; inputs and retrieves data and text; organizes and maintains disk storage and filing</li><li>
Maintains inventory of supplies; obtains estimates for ordering purposes; orders supplies as needed; ensures compliance of policies and procedures</li><li>
Prepares a variety of documents for the purchase of supplies and equipment</li><li>
Catalogues personal property found in vehicles brought into the forfeiture lot</li><li>
Catalogues a variety of vehicles placed in forfeiture lot</li><li>
Performs basic maintenance on seized vehicles</li><li>
Operates a motor vehicle from the forfeiture lot for delivery to the owner</li><li>
Oversees and reviews services provided by contractors hired to maintain and store seized vessels, planes, vehicles and other property</li><li>
Determines value of seized vehicles and negotiating their return to rightful owners</li><li>
Proposes negotiated settlements with lien holders, attorneys, and the general public at the direction of and under the supervision of the Police Legal Advisor</li><li>
Maintains the accounting records system for the State Forfeiture Fund</li><li>
Identifies items that may be part of criminal activity and reports it to proper authorities</li><li>
Collects fees and deposits checks and money orders received from property owners; maintains accounts for monies received from the State, County and Local property seizures</li><li>
Prepares related paperwork, spreadsheets and required tracking of catalogued information</li><li>
May assist the Police Legal Advisor by investigating and formulating forfeiture cases for court filing</li><li>
Meets with representatives of the Procurement Department, Risk Management Division and others with an interest in confiscated property</li><li>
Performs related work as required</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>JOB REQUIREMENTS, PREFERENCES &amp; WORK ENVIRONMENT</b></h2></div>
<div><p><b>MINIMUM JOB REQUIREMENTS</b></p><ul><li>
Have successfully completed at least two (2) years of college coursework in business administration, public administration or a related field from an accredited college.</li><li>
One (1) year performing intermediate administrative work.</li><li>
Additional qualifying experience or completion of coursework at an accredited college or university in a job-related field, may substitute on a year-for-year basis for the required experience or education.</li><li>
Process a valid drivers license.</li><li>
Successfully complete an in-depth employment background check, including a polygraph exam, will be conducted as part of the post offer onboarding process as this position is deemed security sensitive</li><li>
If claiming Veterans&rsquo; Preference, you must attach a copy of the DD214 Member 4 form (or other supporting claim documents) to your on-line application</li></ul><b>
Preference:</b><ul><li>
Two (2) years of related experience in a law office or law enforcement agency, involving tasks such as maintenance of, accountability for, detailed records, and/or property and equipment with extensive public contact.</li><li>
Three (3) years of customer experience.</li></ul><b>
As public servants, employees may be required to work immediately before, during, and/or after an emergency. All employees must be available and able to work assigned shifts as determined by their Department Heads.</b><br>
<br>
<b>PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS</b><br>
The position involves light physical demands, such as exerting up to 25 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objects. In addition, the position requires both indoor office work and working in an outdoor environment. The outdoors activities include, but are not limited to, moving vehicles around the police garage and/or the confiscation, meeting with vehicle owners to facilitate their return, inspecting vehicles to determine their condition and value, maintaining vehicle&rsquo;s tire pressure, and jump starting vehicles, when necessary.</div><p></p>
<div><h2 class="jobSectionHeader"><b>HOW TO APPLY &amp; SUPPLEMENTAL INFORMATION</b></h2></div>
<p></p><div><p>Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; interview; employment record, background check; medical examination; and drug screen. The expected duration of the selection process varies by position.</p><p>
 The City of Fort Lauderdale is an Equal Opportunity, Affirmative Action, inclusive employer and a Drug Free Workplace. The City of Fort Lauderdale does not discriminate based on age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation.</p><p><b>
For technical support with your application, contact </b><b>GovernmentJobs.com</b><b> from 9 am to 9 pm EST, Monday to Friday, at (855) 524-5627 or </b><b>emailsupport@governmentjobs.com</b><b>.</b></p></div></div></div><p></p>
<br><p></p><div><div><div><div><b>The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance.</b></div></div></div></div><p></p>

Administrative Assistant (Police Forfeiture Specialist)

Texas Department of Criminal Justice

<div></div><div><div><b>Organization</b><b>:</b> CORR INSTITUTIONS DIV - MGMT OP-ADMIN/DEPTS<div>
</div></div><div><b>
Primary Location</b><b>:</b> United States-Texas-GATESVILLE<div>
</div></div><div><b>
Job</b><b>:</b> Office and Administrative Support<div>
</div></div><div><b>
Employee Status</b><b>:</b> Regular<div>
</div></div><div><b>
Schedule</b><b>:</b> Full-time<div>
</div></div><div>
 <b>Travel</b> No<div>
</div></div><div><b>
Salary/Salary Range</b><b>:</b> $3,100.05 (Ret 2.5% Less) <b>Pay Basis</b><b>:</b> Monthly<div>
</div></div><div><b>
Hazardous duty/Longevity Pay</b><b>:</b> Hazardous Pay<div>
</div></div><div><b>
Training Academy</b><b>:</b> No<div>
</div></div><div><b>
Work Site Visits</b><b>:</b> No<div>
</div></div><div><b>
Study Material</b><b>:</b> No<div>
</div></div><div><b>
Overtime Status</b><b>:</b> Non-exempt<div>
</div></div><div><b>
Job Posting</b><b>:</b> Jun 15, 2026, 12:00:00 AM<div>
</div></div><div><b>
Closing Date</b><b>:</b> Jun 24, 2026, 11:59:00 PM</div><div></div><div><p><br>
JOB SUMMARY<br>
Performs routine administrative support work. Work involves providing administrative support<br>
including disseminating information; assisting with maintaining filing systems; and preparing and<br>
editing reports and documents. Works under moderate supervision with limited latitude for the use<br>
of initiative and independent judgment.</p>
<div><b>
ESSENTIAL FUNCTIONS</b><br>
A. Types and performs word processing; and prepares, edits, and distributes correspondence,<br>
reports, records, and other documents ensuring conformance to rules, regulations, policies, and<br>
procedures.<br>
B. Performs data entry and retrieval and prepares related reports; compiles, organizes, and<br>
tabulates data; makes copies; and maintains files and records to include automated information<br>
systems.<br>
C. Maintains logs of work progress, document processing, and other records; and assists in the<br>
maintenance of complex records.<br>
D. Answers telephones; responds to requests for information; and answers inquiries regarding<br>
rules, regulations, policies, and procedures.<br>
<ul><li>Performs a variety of marginal duties not listed, to be determined and assigned as needed.</li></ul></div></div><div><p>
MINIMUM QUALIFICATIONS<br>
A. Education, Experience, and Training<br>
1. Graduation from an accredited senior high school or equivalent or GED.<br>
2. One year full-time, wage-earning customer service, clerical, secretarial, administrative<br>
support, or technical program support experience. Fifteen semester hours from a college or<br>
university accredited by an organization recognized by the Council for Higher Education<br>
accreditation (CHEA) or by the United States Department of Education (USDE) may be<br>
substituted for each six months of experience.<br>
3. Computer operations experience preferred.</p>
<p>
Knowledge and Skills<br>
1. Knowledge of office practices and procedures.<br>
2. Knowledge of business terminology, spelling, punctuation, and grammar.<br>
3. Knowledge of agency and departmental organizational structure, policies, procedures,<br>
rules, and regulations preferred.<br>
4. Skill to communicate ideas and instructions clearly and concisely.<br>
5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the<br>
public.<br>
6. Skill to interpret and apply rules, regulations, policies, and procedures.<br>
7. Skill in problem-solving techniques.<br>
8. Skill to prepare and maintain accurate records, files, and reports.<br>
9. Skill in the use of computers and related equipment in a stand-alone or local area network<br>
environment.<br>
10. Skill to type 45 words per minute (with no more than 10 errors) preferred.</p>
<p>
ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION<br>
A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend<br>
repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze,<br>
alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate<br>
motor equipment.<br>
B. Conditions include working inside, working around machines with moving parts and moving<br>
objects, radiant and electrical energy, working closely with others, working alone, working<br>
protracted or irregular hours, and traveling by car, van, bus, and airplane.<br>
C. Equipment (machines, tools, devices) used in performing only the essential functions include<br>
computer and related equipment, calculator, copier, fax machine, telephone, dolly, and<br>
automobile.</p></div><div><b>
Additional Information</b><div></div><p><br>
Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted.</p><p>
Outside applicants will be required to submit to pre-employment drug testing as a condition of employment.</p><p>
Questions regarding this posting may be directed to:</p><p>
Zilleah Ross</p><p>
Human Resources Headquarters</p><p>
2 Financial Plaza, STE 600</p><p>
Huntsville, TX 77320</p><p>
PH: (936) 437-3150</p><p>
Email: hr.selectionsteam2@tdcj.texas.gov</p><b>
Military Occupation Specialty Code</b><div></div><p><br>
The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met.</p><p>
Military Crosswalk Guide - Prepared by the State Auditor's Office</p><p>
Texas State Auditor's Office - Job Descriptions</p></div><div><b>
EEO Statement</b><div></div><p><br>
The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.</p></div></div>

Administrative Assistant II - Generic - Hughes Unit (008006)

<div></div><div><div><b>Organization</b><b>:</b> CORR INSTITUTIONS DIV - SPRT OP-ADMIN/DEPTS<div>
</div></div><div><b>
Primary Location</b><b>:</b> United States-Texas-MARLIN<div>
</div></div><div><b>
Job</b><b>:</b> Office and Administrative Support<div>
</div></div><div><b>
Employee Status</b><b>:</b> Regular<div>
</div></div><div><b>
Schedule</b><b>:</b> Full-time<div>
</div></div><div>
 <b>Travel</b> No<div>
</div></div><div><b>
Salary/Salary Range</b><b>:</b> $3,380.63 (RET 2.5% Less) <b>Pay Basis</b><b>:</b> Monthly<div>
</div></div><div><b>
Hazardous duty/Longevity Pay</b><b>:</b> Longevity Pay<div>
</div></div><div><b>
Training Academy</b><b>:</b> No<div>
</div></div><div><b>
Work Site Visits</b><b>:</b> Yes<div>
</div></div><div><b>
Study Material</b><b>:</b> No<div>
</div></div><div><b>
Overtime Status</b><b>:</b> Non-exempt<div>
</div></div><div><b>
Job Posting</b><b>:</b> Jun 15, 2026, 12:00:00 AM<div>
</div></div><div><b>
Closing Date</b><b>:</b> Jun 24, 2026, 11:59:00 PM</div><div></div><div><p><br>
JOB SUMMARY<br>
Performs complex administrative support work. Work involves providing administrative support<br>
including disseminating information; assisting with maintaining filing systems; and preparing and<br>
editing reports and documents. Works under general supervision with moderate latitude for the use<br>
of initiative and independent judgment.</p>
<div><b>
ESSENTIAL FUNCTIONS</b><br>
A. Prepares and disseminates information concerning various agency programs and services;<br>
prepares, edits, and distributes correspondence, reports, studies, forms, and other documents;<br>
and performs complex typing and word processing.<br>
B. Maintains filing and record keeping systems; responds to inquiries regarding rules, regulations,<br>
policies, and procedures; and assists in the development of administrative and technical<br>
assistance policies and procedures.<br>
C. Coordinates meetings and conferences to include scheduling, making travel arrangements, and<br>
preparing related paperwork.<br>
<ul><li>Performs a variety of marginal duties not listed, to be determined and assigned as needed.</li></ul></div></div><div><p>
MINIMUM QUALIFICATIONS<br>
A. Education, Experience, and Training<br>
1. Graduation from an accredited senior high school or equivalent or GED.<br>
2. Two years full-time, wage-earning customer service, clerical, secretarial, administrative<br>
support, or technical program support experience. Fifteen semester hours from a college or<br>
university accredited by an organization recognized by the Council for Higher Education<br>
Accreditation (CHEA) or by the United States Department of Education (USDE) may be<br>
substituted for each six months of experience.<br>
3. Computer operations experience preferred.</p>
<p>
Knowledge and Skills<br>
1. Knowledge of office practices and procedures.<br>
2. Knowledge of business terminology, spelling, punctuation, and grammar.<br>
3. Knowledge of agency and departmental organizational structure, policies, procedures,<br>
rules, and regulations preferred.<br>
4. Skill to communicate ideas and instructions clearly and concisely.<br>
5. Skill to coordinate with staff, officials, agencies, and the public.<br>
6. Skill to interpret and apply rules, regulations, policies, and procedures.<br>
7. Skill in the use of computers and related equipment in a stand-alone or local area network<br>
environment.<br>
8. Skill to prepare and maintain accurate records, files, and reports.<br>
9. Skill to type 45 words per minute (with no more than 10 errors) preferred.</p>
<p>
ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION<br>
A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend<br>
repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze,<br>
alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate<br>
motor equipment.<br>
B. Conditions include working inside, working around machines with moving parts and moving<br>
objects, radiant and electrical energy, working closely with others, working alone, working<br>
protracted or irregular hours, and traveling by car, van, bus, and airplane.<br>
C. Equipment (machines, tools, devices) used in performing only the essential functions include<br>
computer and related equipment, copier, calculator, fax machine, telephone, dolly, and<br>
automobile.</p></div><div><b>
Additional Information</b><div></div><p><br>
Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor&rsquo;s name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete</p><p>
If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.</p><p>
Only candidates selected for an interview will be contacted.</p><p>
*Outside applicants will be required to submit to pre-employment drug testing as a condition of employment. *</p><p>
Questions regarding this posting may be directed to:</p><p>
Zilleah Ross<br>
Human Resources Headquarters<br>
2 Financial Plaza, STE 600<br>
Huntsville, TX 77340<br>
PH (936) 437-3150<br>
EMAIL HR.selectionsteam2@tdcj.texas.gov</p><b>
Military Occupation Specialty Code</b><div></div><p><br>
The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met.</p><p>
Military Crosswalk Guide - Prepared by the State Auditor's Office</p><p>
Texas State Auditor's Office - Job Descriptions</p></div><div><b>
EEO Statement</b><div></div><p><br>
The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.</p></div></div>

Administrative Assistant III - Warden's Office - Marlin Unit (035026)

Gordon Parks Elementary School

<p><b>Job Title: Administrative Assistant </b></p><p><b>Reports To:</b> CEO, CDO, and Principal</p><p><b>Location:</b> Gordon Parks Elementary School | Kansas City, MO</p><p><b>Classification:</b> Part-time</p><p>The <b>Administrative Assistant</b> provides essential administrative support to the Chief Executive Officer, Chief Development Officer, and Principal. This role requires a high level of organizational skills, attention to detail, and the ability to work independently in a fast-paced environment. The ideal candidate will have strong communication skills, be proactive, and demonstrate the ability to manage multiple tasks simultaneously while maintaining confidentiality. Key responsibilities include supporting the leadership team, administrative duties including data management, minor book keeping, maintaining donor databases, tracking gifts, mass mailings, vendor communications and staff organization and events.</p><p>The <b>Administrative Assistant </b>must possess proficiency with technology tools such as Google Workspace, Outlook, Excel, PowerPoint, and social media platforms. A background in administrative support, project management, and basic accounting is preferred. Candidates should have at least 3 years of relevant experience.</p><p>A bachelor&rsquo;s degree in Business Administration, Communications, or a related field is preferred, although equivalent experience will be considered. Benefits include health, dental, and vision insurance, paid time off, and the opportunity to contribute to the mission of Gordon Parks Elementary School.</p><p><b>Core Responsibilities</b></p><ul><li>Manage calendars, communication, and travel logistics for the CEO and CDO.</li><li>Coordinate and prepare materials for Board meetings and leadership events.</li><li>Serve as a liaison to board members and key external partners.</li><li>Draft and proofread communications, presentations, and internal documents.</li><li>Process accounts payable/receivable, check requests, credit card reconciliation, review bank statements while maintaining confidentiality of school financial records</li><li>Maintain donor databases and track gifts and communications.</li><li>Prepare donor correspondence, reports, and recognition materials.</li><li>Support event planning, direct mailings, and campaign logistics.</li></ul><p><b>Qualifications</b></p><ul><li>3+ years of experience in administrative support, project coordination, or development.</li><li>Strong organizational skills with the ability to manage multiple tasks independently.</li><li>Excellent written and verbal communication and interpersonal skills.</li><li>Proficiency with Google Workspace, Excel, Constant Contact, and social media platforms, with the ability to quickly learn and adapt to new software tools and technologies.</li><li>Basic accounting principles.</li><li>Bachelor&rsquo;s degree in Business, Communications, or related field preferred (or equivalent experience).</li><li>Valid driver&rsquo;s license and reliable transportation required.</li></ul><p><b>Physical Requirements</b></p><ul><li>Prolonged periods of sitting and computer use; ability to lift up to 30 lbs.</li><li>Occasional travel within the Kansas City metro area.</li></ul><p><b>Benefits</b></p><ul><li>Health, Dental, and Vision Insurance</li><li>Paid Time Off</li><li>Pension</li><li>School Calendar Schedule with reduced summer schedule</li></ul><p>Pay: $25,000.00 per year</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Administrative Assistant

AEG Consulting

<p><b>Summary:</b><br/>We are looking for a highly organized, proactive, and professional <b>Personal Assistant (PA)</b> to provide administrative and executive support to senior management. The ideal candidate should possess excellent communication, multitasking, and organizational skills with the ability to handle confidential matters professionally. Typical PA responsibilities include calendar management, meeting coordination, travel arrangements, correspondence handling, and administrative support.</p><p><b>Key Responsibilities</b></p><p>✔ Manage calendars, appointments, meetings, and schedules.<br/>✔ Handle emails, phone calls, and correspondence on behalf of management.<br/>✔ Arrange travel, accommodation, and transportation when required.<br/>✔ Prepare reports, presentations, meeting minutes, and documents.<br/>✔ Coordinate with internal departments and external stakeholders.<br/>✔ Maintain confidential records, files, and important documents.<br/>✔ Conduct research and gather information as requested.<br/>✔ Follow up on pending tasks, deadlines, and action items.<br/>✔ Assist in organizing meetings, events, and business activities.<br/>✔ Perform other administrative and personal support tasks assigned by management.</p><p><b>Requirements</b></p><p>✔ Bachelor's Degree in Business Administration or a related field.<br/>✔ 2&ndash;4 years of experience as a Personal Assistant, Executive Assistant, or Administrative Officer.<br/>✔ Strong command of MS Office (Word, Excel, PowerPoint, Outlook).<br/>✔ Excellent written and verbal communication skills.<br/>✔ Strong organizational and time-management abilities.<br/>✔ Ability to maintain confidentiality and work under pressure.<br/>✔ Professional appearance and interpersonal skills.</p><p><b>Benefits</b></p><p>✔ Competitive Salary Package<br/>✔ Professional Growth Opportunities<br/>✔ Friendly Working Environment<br/>✔ Annual Leaves &amp; Other Company Benefits</p><p>Pay: Rs100,000.00 - Rs120,000.00 per month</p><p>Work Location: In person</p>

Personal Assistant

Millennium Torque & Tensioning, Inc.

<p><b>Job description:</b></p><p>Overview<br/>We are seeking a motivated, detail-oriented, and organized Administrative Assistant for our Canonsburg location. This role involves managing daily administrative tasks, maintaining accurate records, handling phone calls, and supporting the team with general office needs. The Administrative Assistant will provide day-to-day support to our location and management team and play a key role in keeping operations organized and running efficiently.</p><p>Responsibilities</p><ul><li>Answer phone calls and direct calls or messages to the appropriate staff.</li><li>Process time entry/validation of field technicians.</li><li>Assist branch managers in scheduling and maintaining employee travel arrangements, as needed.</li><li>Maintain organized files, records, and documentation.</li><li>Assist with data entry, billing, and other general office tasks.</li><li>Assist in gathering pertinent job information such as timesheets, work vouchers, and project related expenses.</li><li>Support various administrative tasks as needed to enhance operational efficiency.</li><li>Reporting to work ready &amp; fit for duty, with timely attendance.</li><li>Other duties as they arise.</li></ul><p>Qualifications</p><ul><li>Previous administrative or office experience preferred.</li><li>Proficient in using Microsoft Office Suite.</li><li>Strong data entry skills with attention to detail.</li><li>Excellent phone etiquette and communication skills.</li><li>Highly organized with the ability to manage multiple tasks simultaneously.</li><li>Capable of working independently as well as collaboratively within a team environment.</li><li>Strong proofreading skills to ensure high-quality documentation.</li></ul><p>If you are a motivated individual looking to contribute to a dynamic team environment, we encourage you to apply for the Administrative Assistant role.</p><p>Job Type: Full-time</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Schedule:</p><ul><li>Monday to Friday</li></ul><p>Work Location: In person</p><p>Job Type: Full-time</p><p>Pay: $20.00 - $24.00 per hour</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Vision insurance</li></ul><p>Ability to Relocate:</p><ul><li>Canonsburg, PA 15317: Relocate before starting work (Required)</li></ul><p>Work Location: In person</p>

FALCON MIDDLE EAST(Construction & Infrastructure)

<p>Job Summary- office Assistant- Estimation, tendering &amp; project coordination</p><p>We are seeking a reliable, organized, and proactive Office Assistant to support our daily business operations. The ideal candidate will assist with administrative tasks, document management, tender submissions, supplier coordination, and general office support. The candidate should possess strong communication skills, attention to detail, and the ability to work independently in a fast-paced environment.</p><p>Key Responsibilities</p><p>Provide administrative and clerical support to management and project teams.</p><p>Prepare, quotations, proposals, and reports.</p><p>preparation of official letters</p><p>Assist in tender documentation, submissions, and follow-up with clients and suppliers.</p><p>Maintain organized records of contracts, project documents, and correspondence.</p><p>Coordinate with suppliers, subcontractors, and clients regarding project requirements.</p><p>Manage emails, phone calls, appointments, and meeting schedules.</p><p>Prepare meeting minutes and follow up on action items.</p><p>Maintain office filing systems,</p><p>Perform data entry and maintain accurate records.</p><p>Handle other administrative duties as assigned by management.</p><p>Educational Requirements</p><p>Diploma or Bachelor's Degree in electrical /civil</p><p>Minimum 1-2 years of experience in the same field or office assistant role.</p><p>Strong knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).</p><p>Excellent written and verbal communication skills in English.</p><p>Ability to manage multiple tasks and meet deadlines.</p><p>Professional attitude and willingness to learn.</p><p>Work Location: In person</p>

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8977 field administrative assistant jobs Near Me

Administrative Assistant (Police Forfeiture Specialist)

Administrative Assistant II - Generic - Hughes Unit (008006)

Administrative Assistant III - Warden's Office - Marlin Unit (035026)

Administrative Assistant

Personal Assistant

Administrative Assistant

Office Staff