field administrative assistant

International Schools Partnership

<div>Description 
UAEN &ndash; Operations and Facilities Admin Assistant
Location: Expo &ndash; Dubai 
In coordination with stakeholders:<ul><li>
ISP Middle East Regional Team</li><li>
School Leadership Teams, Principals, and other relevant stakeholders across the regional school network</li><li>
Third-party vendors and service provider</li></ul> 
Reporting Line: Head of premises and operations 
Role context
The Operations &amp; Facilities Admin Assistant (Authority Liaison &amp; Coordinator) will provide comprehensive administrative and logistical support to ensure the effective and compliant management of facilities, safety, and operational processes across ISP Middle East schools.
In addition to handling day-to-day administrative and operational tasks, the postholder will serve as the primary liaison with government authorities to manage permits, approvals, inspections, and regulatory submissions ensuring compliance with UAE and Qatar regulations.
This role plays a key part in maintaining strong communication between ISP regional teams, schools, vendors, and external authorities, ensuring operational excellence, timely approvals, and adherence to all statutory requirements. 
Key Responsibilities<ul><li>
Provide comprehensive administrative support to the Head of Premises &amp; Operations and the wider Operations team.</li><li>
Act as the main point of contact and liaison with government authorities such as KHDA, ADEK, Dubai Municipality, Civil Defense (DCD), MOE, ITC, and other UAE government departments for permits, inspections, and renewals.</li><li>
Coordinate and track all authority submissions, approvals, and follow-ups to ensure timely processing and compliance.</li><li>
Maintain and update a central database for licenses, NOCs, approvals, and all authority correspondence.</li><li>
Prepare and submit required documentation to authorities in compliance with regulations and deadlines.</li><li>
Support vendor and contractor coordination by maintaining updated contracts, insurance documents, and compliance records.</li><li>
Manage departmental documentation, correspondence, reports, and records to ensure efficiency and accessibility.</li><li>
Assist in compiling and formatting reports, letters, and presentations for management and government authorities.</li><li>
Schedule and coordinate meetings, prepare agendas, take minutes, and follow up on action items for operational, safety, and compliance discussions.</li><li>
Coordinate logistics for site visits, safety inspections, and meetings between ISP and government authorities.</li><li>
Support the organization of safety awareness sessions, compliance workshops, and training logistics.</li><li>
Liaise with school operations teams to ensure consistent compliance reporting and timely follow-up on actions.</li><li>
Provide document control support for Health &amp; Safety (H&amp;S), ESG, and compliance initiatives.</li><li>
Manage communication with vendors, consultants, and contractors to ensure all authority requirements are met before project commencement.</li><li>
Build and maintain strong relationships with external stakeholders, service providers, and government entities to ensure smooth administrative and operational coordination.</li><li>
Provide general office and administrative support to the Operations Department, including filing, scheduling, and correspondence.</li></ul> 
Other Responsibilities<ul><li>
Undertake additional reasonable responsibilities and tasks as assigned by the Head of Premises &amp; Operations, Regional Administrator, or ISP.</li><li>
Support wider ISP initiatives related to regulatory compliance, sustainability, and operational excellence</li></ul>
Candidate Profile 
<ul><li>
Qualifications High School Diploma or Bachelor&rsquo;s Degree in Administration, Engineering, or a related field</li></ul> 
<ul><li>
Experience</li></ul><ul><li>
Minimum 0-1 years of experience in administration, facilities coordination, or authority liaison within the UAE.</li><li>
Proven experience dealing with regulatory authorities such as KHDA, ADEK, Dubai Municipality, Civil Defense, and other relevant bodies.</li><li>
Strong communication, organizational, and multitasking skills.</li><li>
Excellent attention to detail, documentation, and coordination abilities.</li><li>
Location Dubai- Expo City</li></ul> 
ISP Commitment to Safeguarding Principles
ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years&rsquo; employment history.
ISP Commitment to Diversity, Equity, Inclusion, and Belonging
ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply</div>

Operations and Facilities Admin Assistant - UAE National

Campbell University

<div><div>Department: Norman A. Wiggins School of Law
Status: Full Time
Position Summary:
The role of the Faculty Administrative Assistant is to support the day-to-day operations of the Faculty Executive office suite. This individual is primarily responsible for providing administrative and clerical services for members of the faculty, but also assists students as needed, and collaborates with other law school and university departments. This position requires flexibility, strong organizational and multi-tasking abilities. The Faculty Administrative Assistant also works closely with the Associate Dean of Academic Affairs on matters pertaining to final exam scheduling , classroom scheduling, adjunct orientation, ordering textbooks, and other, similar functions. The person in this highly visible office setting must demonstrate utmost professionalism, exercise common courtesy, accuracy, efficiency, and maintain a cooperative relationship with faculty, staff, students, and visitors.
Essential Duties and Responsibilities:<ul><li>
Provide administrative support for faculty, adjunct faculty, and guest lecturers</li><li>
Respond promptly and courteously to all phone, email and in person inquiries, providing exceptional customer service</li><li>
Compose and/or edit correspondence on behalf of faculty and administration</li><li>
Copy/print materials for faculty and administration as requested</li><li>
Process incoming and outgoing mail</li><li>
Monitor, order and maintain office and kitchen supplies</li><li>
Maintain calendars, schedule and coordinate appointments and meetings</li><li>
Add class announcements/information to Blackboard software</li><li>
Identify student final exam conflicts, and arrange for exam rescheduling</li><li>
Obtain and assemble mid-term and final exam documents</li><li>
Recruit, schedule and train faculty exam proctors</li><li>
Organize student exam reviews</li><li>
Solicit agenda items, compose the agenda and serve as scribe for monthly faculty meetings</li><li>
Assist with new employee onboarding/training</li><li>
Produce university identification badges</li><li>
Maintain student locker keys, log, and assignments</li><li>
Order complimentary copies of textbooks for professors</li><li>
Make travel arrangements, and submit travel and other expense reports, particularly for the competitive advocacy programing</li><li>
Assist faculty committees</li><li>
Assist in managing special events</li><li>
Serve as liaison to campus offices requiring university communications &ndash; business office, provost, registrar, bookstore, library, etc.</li><li>
Handle classroom scheduling and monitoring</li><li>
Uphold and abide by Campbell University policies and procedures, including, but not limited to; Title IX, and FERPA guidelines</li><li>
Maintain a professional appearance and demeanor at all times</li><li>
Other job-related duties, responsibilities and activities may change or be assigned at any time with or without notice</li></ul>
Education/Experience:<ul><li>
Associates degree, or the equivalent in education and experience required; Bachelor&rsquo;s degree desired</li><li>
Minimum one-year administrative experience in a professional office setting required</li><li>
Experience in a higher education, law firm or related setting desired</li></ul>
Knowledge, Skills, and Abilities:<ul><li>
Excellent written communication and proofreading skills for preparing correspondence, documents, reports, utilizing correct spelling, grammar and punctuation</li><li>
Superior verbal and interpersonal communication skills for effectively interacting with individuals at various levels within the organization</li><li>
Proficiency with Microsoft Word, Outlook, Excel and the Internet, prefer experience with Blackboard and EBB</li><li>
Excellent computer skills including the ability to learn and use University data systems</li><li>
Detail oriented and able to produce highly accurate work</li><li>
Ability to exercise good judgement in sensitive, complex and/or new situations</li><li>
Ability to maintain confidentiality at all times</li><li>
Ability to set priorities, organize, coordinate duties with other administrative personnel, and work under pressure in a dynamic environment</li><li>
Self-motivated, with the ability to anticipate needs and initiate action</li><li>
Demonstrate tact, a positive attitude, courtesy and discretion in dealing with faculty, staff, students, and the public</li><li>
Manage multiple, concurrent projects, and meet strict deadlines</li><li>
Work independently as well as function effectively in a team within a diverse group of people</li><li>
This position demands accuracy, honesty, integrity and the ability to work within the Christian mission of Campbell University</li></ul>
</div><div><div><div><div>To Apply For This Position:

Campbell University is unable to accept paper or email applications. IMPORTANT: A cover letter, CV, or resume, and contact information for three professional references are requested as part of the application process. Applications without these attachments may be considered incomplete. If you have any questions, or if you are an individual with a disability and need assistance completing an application for employment contact the Human Resources Department at 910-893-1256 or email employment@campbell.edu. Campbell University is an Equal Opportunity Employer.

Campbell University maintains a continuing policy of nondiscrimination in employment. It is our policy to provide equal opportunity in all phases of the employment process and in compliance with applicable federal, state, and local laws and regulations. Accordingly, the University is committed to administering all educational and employment activities without discrimination as to race, color, sex, sexual orientation, gender identity or expression, age, ethnicity or national origin, religion, disability, genetic information, protected veteran and military status and any other characteristic protected by law, except where appropriate and authorized by law. This policy of nondiscrimination shall include, but not be limited to, the following employment decisions and practices: hiring; upgrading; promotions; demotions or transfers; layoffs; recalls; terminations; rates of pay or other forms of compensation; selection for training, including apprenticeship; and recruitment or recruitment advertising.

Employees and applicants of Campbell University will not be subjected to any form of harassment or discrimination for exercising rights protected by, or because of their participation in, an investigation or compliance review related to Title VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act, the Americans with Disabilities Act, Executive Order 11246, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974, the Veterans Employment Opportunities Act of 1998, or any other federal or state nondiscrimination law, rule, or regulation.

Campbell University also maintains affirmative action programs to implement our equal employment opportunity policy. Employees or applicants who wish to review appropriate portions of these affirmative action programs may schedule an appointment to do so by contacting Human Resources at the Buies Creek campus, during normal business hours.</div></div></div></div></div>

Faculty Administrative Assistant

22nd Judicial District Court; on the payroll of St. Tammany Parish Government

POSITION DESCRIPTIONPOSITION TITLE:Administrative AssistantDEPARTMENT:22nd Judicial District Court; on payroll of St. Tammany Parish GovernmentREPORTS TO:Family Court Judges, Chief Hearing Officer, and Court AdministratorFLSA STATUS:Non-exemptCOMPENSATION:$40,000.00 starting annual salary for fulltime position (or $22.00/hour &ndash; part time) depending on qualifications plus benefits including participation in Louisiana Parochial Employees Retirement System and group health insurance.LOCATION OF WORK:22nd Judicial District Court, St. Tammany Parish Justice Center, Covington, LA 70434HOURS OF WORK:General hours of work are 8:30 a.m. &ndash; 4:30 p.m., Monday through Friday. Will be required to work whatever hours are necessary to satisfactorily perform the duties and demands of the position; 35 hour minimum work week fulltime (part time &ndash; up to 25 hours/week).POSITION PURPOSE:The purpose of this position is to work directly with the Hearing Officers and generally perform administrative assistance. Assumes day-to-day administrative responsibilities with an emphasis on office management and office communication (e.g. answering phones, emails, taking messages, drafting documents, etc.). Position requires the exercise of discretion and confidentiality in the exercise of work duties. Position is responsible for maintaining a high degree of independence and accountability and requires the maintenance of working relationships with the public, litigants, attorneys, hearing officers, judges and other court-related staff.ESSENTIAL FUNCTIONS:&middot; Knowledge of Microsoft 365 and applicable computer word processing, spreadsheet, email and database applications.&middot; Skill in operating a variety of office equipment including excellent knowledge of Microsoft programs.&middot; Skill in written and oral communication.&middot; Ability to produce quality work in a timely manner.&middot; Ability to interact tactfully and courteously with individuals and groups. Ability to exercise discretion and confidentiality.&middot; Ability to establish and maintain effective working relationships with others.&middot; Receive, review, update and distribute dockets as necessary based upon caseload information&middot; Effectively manage stakeholder communication regarding consents, continuances/re-set orders, and exceptions which impact caseload and docket assignments&middot; Provide a copy of consents, continuances, and exceptions to the Hearing Officer assigned to the case&middot; Update, maintain, calendar and post Hearing Officer caseload assignments/dockets internally and online&middot; Manage emails and voice mail throughout the business day&middot; Assisting pro se litigants and attorneys with Zoom Hearing Officer conference login, procedure, and documentation exchanges&middot; Manage the Zoom room daily&middot; Handle calls from Administrative Assistants regarding prior conference&middot; Handle Hearing Officer Conference resets&middot; Assist Clerks regarding paperwork from the conference and any special assignments for a subsequent conference&middot; Prepare and assist with mailing written communication to pro se litigants, as necessaryNON-ESSENTIAL FUNCTIONS:Perform all other duties as assigned by the Family Court judges, Hearing officers, and Court Administration.MINIMUM QUALIFICATION REQUIREMENTS:&middot; High school diploma or equivalent.&middot; Three years of work experience as a legal secretary, courthouse personnel or similar profession.&middot; Proficient in data entry.ADA COMPLIANCEPhysical Ability: Tasks involve the ability to exert very light physical effort in sedentary to light work, involving some reaching, handling, fingering and/or feeling of objects and materials. Must be able to effectively communicate by telephone and in person.Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds. Some tasks require visual perception and discrimination. Some tasks require oral communications ability.Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, toxic agents, violence, disease, or pathogenic substances.EEO STATEMENTThe 22nd Judicial District Court of Louisiana does not discriminate on the basis of race, color, national origin, sex, religion, disability, age, pregnancy, military status, or citizenship.Job Type: Full-timePay: $40,000.00 per yearAbility to Relocate:<ul><li>Covington, LA 70433: Relocate before starting work (Required)</li></ul>Work Location: In person

Administrative Assistant to Family Court Hearing Officers

Bhawal Group

<ul><li>Job Description: Admin Assistant</li></ul>Experience Required: Minimum 3 Years Salary Budget: Up to &#8377;25,000/Month Joining: Immediate Joiners OnlyKey Responsibilities1. Legal Documentation<ul><li>Prepare and maintain legal documents such as agreements, contracts, vendor forms, and supporting paperwork.</li><li>Coordinate with external legal consultants when required.</li><li>Ensure timely renewal and filing of company licenses, registrations, and compliance-related documents.</li><li>Maintain proper digital and physical documentation for audit purposes.</li></ul>2. Invoice Generation<ul><li>Prepare sales invoices accurately in coordination with the accounts or sales team.</li><li>Verify rates, quantities, taxes, and customer details before invoice creation.</li><li>Ensure timely invoicing and maintain proper invoice records for future reference.</li></ul>3. Dispatch Coordination<ul><li>Manage daily dispatch operations (Courier, Transport, Material Outflow).</li><li>Prepare delivery challans, packing lists, and dispatch documentation.</li><li>Coordinate with transporters and courier partners for timely pickup and delivery.</li><li>Track shipments and update internal teams/customers as required.</li></ul>4. Ability to Ride (2-Wheeler Required)<ul><li>Must be comfortable riding a two-wheeler for:</li><li>Local deliveries</li><li>Bank work</li><li>Document submission</li><li>Vendor coordination</li><li>Should possess a valid driving license.</li></ul>5. Quotation Preparation<ul><li>Prepare and share quotations based on customer requirements.</li><li>Coordinate with sales or management for pricing approvals.</li><li>Maintain a quotation log for follow-up and tracking.</li></ul>6. Stock Management<ul><li>Maintain stock records and update stock levels regularly.</li><li>Coordinate with stores for inward/outward materials.</li><li>Conduct periodic physical stock checks.</li><li>Update stock sheets and report variances if found.</li></ul>7. Additional Admin Responsibilities<ul><li>Assist with general office operations such as filing, vendor management, and procurement.</li><li>Support the team with data entry, documentation, and record maintenance.</li><li>Handle daily admin tasks assigned by management.</li></ul>Requirements<ul><li>Minimum 3 years of experience in Admin/Operations roles.</li><li>Strong knowledge in legal paperwork, invoicing, dispatch coordination, and stock management.</li><li>Must know how to ride a two-wheeler and have a valid license.</li><li>Proficient in MS Office (Excel, Word), Email, and basic documentation software.</li><li>Good communication and coordination skills.</li><li>Ability to handle multiple tasks independently.</li><li>Only candidates who can join immediately will be considered.</li></ul>Job Type: Full-timePay: &#8377;10,000.00 - &#8377;25,000.00 per monthBenefits:<ul><li>Paid sick time</li><li>Paid time off</li></ul>Ability to commute/relocate:<ul><li>Opera House, Mumbai - 400004, Maharashtra: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Vehicle riding: 1 year (Required)</li><li>Admin Work: 2 years (Required)</li><li>field work: 2 years (Required)</li></ul>Work Location: In person

Admin Assistant (Male - Field Wok)

Alibaba

<div><div>Basic Infomation<div><div><div>
Department:
Daraz</div><div>
Degree:
Bachelor</div><div>
Work Experience:
5 year</div></div></div></div><div>
Job Description<div>
Guest and Visitor Management:
&bull; Greet and welcome visitors promptly upon arrival, announcing their presence to relevant teams.
&bull; Manage visitor access via the NASTP portal, ensuring compliance with security protocols.
&bull; Maintain an updated log of visitor cards, including tracking and recovering lost cards.
Administrative and Executive Support:
&bull; Schedule and coordinate meetings, appointments, and events for the Managing Director, updating calendars and reservation systems accordingly.
&bull; Oversee boardroom and town hall bookings, ensuring efficient utilization and timely setup.
&bull; Handle incoming mail distribution, maintain logs for outgoing mail, and ensure timely delivery with recipient sign-off.
Communication and Coordination:
&bull; Screen, answer, and forward incoming calls to appropriate departments or personnel.
&bull; Initiate internal announcements via speaker system (DING), email, or other platforms as needed.
&bull; Collaborate with the NASTP team to resolve routine administrative challenges and ensure smooth operations.
Operational and Facility Management:
&bull; Maintain the cleanliness, organization, and readiness of the reception area and adjacent meeting rooms, ensuring availability of stationery, equipment (e.g., markers, dusters, LED remotes), and other essentials.
&bull; Monitor and address transportation-related inquiries for female employees, including route adjustments, vendor coordination, and payment resolution.
&bull; Keep accurate logs of start and end times for female commuters utilizing transport services.</div></div><div>
Position Requirement<div>
&bull; Fluency in English (written and spoken).
&bull; Proficiency in Microsoft Office Suite (Word &amp; Excel) and calendar management tools.
&bull; Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
&bull; Familiarity with internal communication platforms (e.g., email systems, DING, or similar announcement tools).
&bull; Availability to work during core business hours (e.g., 9:00 AM &ndash; 6:00 PM) with flexibility for occasional during campaigns period.</div></div></div>

Daraz-Admin Assistant & FD Officer-Administration

Sahak Properties

<div>
 
 
 Real Estate Administrative Assistant
 
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Company:
 
 Sahak Properties
 
 
 
 About Us:
 
 Sahak Properties is a dynamic boutique real estate brokerage company in Dubai. We are looking for a dedicated and organized Real Estate Administrative Assistant to support our growing team.
 
 
 
 Position:
 
 Real Estate Administrative Assistant
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide administrative support to the real estate team
 </li>
 <li>
 Manage property listings and client databases
 </li>
 <li>
 Coordinate property viewings and appointments between the agents
 </li>
 <li>
 Assist in compliance
 </li>
 <li>
 Prepare and process real estate documents and contracts
 </li>
 <li>
 Assist in marketing and promotional activities
 </li>
 <li>
 Assist with HR activities
 </li>
 </ul>
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or a related field
 </li>
 <li>
 Minimum of 2 years of experience in a real estate administrative role
 </li>
 <li>
 Proficiency in MS Office and real estate software (e.g., CRM systems)
 </li>
 <li>
 Excellent organizational and multitasking skills
 </li>
 <li>
 Strong communication and interpersonal abilities
 </li>
 <li>
 Detail-oriented with the ability to handle confidential information
 </li>
 <li>
 Ability to handle deadline and stress
 </li>
 </ul>
 
 
 Benefits:
 
 
 <ul>
 <li>
 Competitive salary
 </li>
 <li>
 Opportunities for career growth
 </li>
 <li>
 Friendly and professional work environment
 </li>
 <li>
 Provision of Platform for learning and excellence
 </li>
 </ul>
 
 Apply only if you have experience as Real Estate Administrative assistant experience of at least 1 Year in a reputed real estate brokerage.
 
 
 
 
 
 
 How to Apply:
 
 Please apply through easy apply feature of Linked in or send your updated CV and a cover letter to [info@sahakproperties.com] with the subject line "Real Estate Administrative Assistant Application."
 
</div>

Real Estate Administrative Assistant

Southern NSW Local Health District

Employment Type: PermanentPart Time Position Classification: Administration Officer Level 2 - Mailroom Remuneration: $32.30 - $33.37 Hours Per Week:14 Requisition ID:REQ606636 Advertising Closes: 11 November 2025 Employment with Mid North Coast LHD requires candidates to hold a valid authority to work in Australia (Aust Work Rights Visa). What you'll be doing Provide timely and efficient administrative support to the team and department, in alignment with current Mid North Coast Local Health District policies, procedures, and service standards About you Ability to demonstrate strong communication, interpersonal, and organisational skills, with the ability to work effectively in a team environment, meet deadlines, and perform a variety of administrative tasks with attention to detail. Competent in using computer systems and relevant software programs, including Word, Excel, Outlook. Diversity and Inclusion lies at the heart of how we recruit. Mid North Coast Local Health District is committed to building a diverse workforce that reflects and understands the community we serve. We are dedicated to fostering an inclusive workplace culture where everyone feels respected, valued and that they belong. As an equal opportunity employer, we welcome applications from candidates of all cultures, backgrounds, abilities, and experiences. We encourage you to reach out if you require any adjustments or assistance during the recruitment process to ensure you have every opportunity to showcase your talent, skills, and potential. Please refer below to contact our Diversity, Equity & Inclusion Manager. This is a Category A position. Recommended applicants will be reviewed for compliance with NSW Health policy directive for Category A positions prior to offer. Are you interested in moving to the Mid North Coast? Learn more at The Welcome Experience. A free service supporting businesses, essential workers and their families who are considering moving or have made the move to regional NSW. A TALENT POOL MAY BE CREATED FOR FUTURE ROLES AND WILL REMAIN VALID FOR 18 MONTHS. Need more information? <ul> <li>Click here for the Position Description</li> <li>Find out more about applying for this position</li> </ul> For role related queries or questions contact Julie Jones on For Diversity, Equity & Inclusion enquiries, please contact the District Manager - Mid North Coast LHD is committed to implementing the child safe standards. For more information, please click here Child Safe Standards Need assistance with your application please refer to our resources: How To Apply or for Aboriginal People and Torres Strait Islanders refer to: Stepping Up NSW Health acknowledges the people of the many traditional countries and language groups of New South Wales. It acknowledges the wisdom of Elders past and present, and pays respect to all Aboriginal communities of today.

Administration Officer Level 2 - Mailroom - Coffs Harbour Health Campus

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