field operations coordinator

Caveman Technology Group

About the roleCaveman Technology Group installs and services advanced security systems, surveillance, access control, networking, fiber, telecom, Starlink, and integrated technology solutions across Southern Oregon.The Field Operations Coordinator is the logistics backbone of everything that happens in the field, ensuring our technicians are in the right place, with the right parts, with the right information, every time. This is an operational execution role: scheduling, dispatch, workload balance, parts coordination, and making sure every job closes right the first time.Our technicians work independently across Southern Oregon as independent contractors, covering IP cameras, NVR systems, access control, fire alarm systems, structured cabling, IoT devices, drone surveillance, and electrified perimeter security (indoors, outdoors, on rooftops, and in industrial environments), etc. You don't need to be certified in these systems, but you need to understand them well enough to assign the right tech, prep the right parts, and anticipate what can go wrong before it does.Core responsibilitiesTechnician Scheduling &amp; Dispatch<ul><li>Schedule and dispatch technicians based on job type, location, and availability</li><li>Ensure each technician receives complete job information before dispatch</li><li>Manage day-of scheduling changes and technician availability</li></ul>Field Operations Coordination<ul><li>Track technician workload and job progress across Southern Oregon</li><li>Monitor technician utilization and installation timelines</li><li>Identify scheduling gaps and capacity issues early</li></ul>Job Tracking &amp; Documentation<ul><li>Maintain job status tracking in Trello or similar workflow systems</li><li>Document job outcomes and technician notes for operations and billing</li><li>Coordinate with the back office team on completed jobs and follow-up</li></ul>Parts &amp; Inventory Coordination<ul><li>Ensure technicians leave with the correct parts and materials</li><li>Coordinate inventory staging from the Grants Pass office</li><li>Help identify frequently used materials and ordering needs</li></ul>Continuous Improvement<ul><li>Track patterns such as repeat visits or installation delays</li><li>Help improve dispatch processes and operational efficiency</li></ul>What we're looking for (Required)<ul><li>2+ years in field dispatch, crew scheduling, or operations coordination; installation or field services environment strongly preferred</li><li>Low Energy LE(A) license in the state of Oregon</li><li>Ability to manage multiple technicians across a wide, dispersed territory simultaneously</li><li>Functional understanding of security systems, networking, or low-voltage work, enough to assign jobs intelligently and anticipate what each job needs</li><li>Strong organisational discipline, able to understand Trello, job boards, or similar tracking tools</li><li>Calm and decisive under pressure; able to solve scheduling problems in real time without escalating everything</li><li>Southern Oregon geography knowledge</li></ul>(Would be nice if you had)<ul><li>Hands-on background in security, low-voltage, telecom, AV, or networking; either as a technician or coordinator</li><li>Familiarity with alarm systems</li><li>Experience managing independent contractor workforces</li><li>Knowing any of these is a plus! HubSpot, Trello, or Google Workspace experience</li></ul>Pay: $24.00 - $33.00 per hourLicense/Certification:<ul><li>Low Energy LE(A) license in the state of Oregon (Required)</li></ul>Willingness to travel:<ul><li>50% (Required)</li></ul>Work Location: Hybrid remote in Grants Pass, OR 97527

Field Operations Coordinator

Prime Star Transport

Job Summary We are seeking a reliable, detail-oriented Office &amp; Field Operations Coordinator to support daily operations within our trucking and logistics company. This role is a hybrid of office administration and field support, requiring someone who can handle paperwork, run operational errands, and actively monitor drivers for safety and compliance.This is NOT a remote position &mdash; candidate must report to the office daily and be available for field work as needed.<ul><li>Manage daily office operations, including front desk responsibilities, multi-line phone systems, and visitor coordination</li><li>Oversee transportation scheduling, route planning, and dispatch coordination for field teams</li><li>Maintain accurate records using software such as QuickBooks and Microsoft Office; perform data entry and filing tasks</li><li>Support office management tasks including calendar management, appointment setting, and document proofreading</li><li>Provide exceptional customer service by assisting clients, vendors, and team members with inquiries and support needs</li><li>Coordinate with field personnel to ensure timely delivery of materials and adherence to schedules</li><li>Handle clerical duties such as filing, photocopying, and maintaining office supplies to ensure a well-organized workspace</li></ul>Skills<ul><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools</li><li>Experience with QuickBooks for bookkeeping and financial record-keeping</li><li>Excellent organizational skills with the ability to multitask efficiently in a busy environment</li><li>Effective phone etiquette with experience managing multi-line phone systems and providing customer support</li><li>Bilingual abilities are highly desirable to serve diverse populations effectively</li><li>Proven office management experience combined with clerical expertise including data entry, filing, proofreading, and calendar management</li><li>Knowledge of medical or dental receptionist duties is a plus for handling specialized client interactions</li><li>Personal assistant or administrative experience demonstrating strong time management and organizational skills</li></ul>Key Responsibilities:Office Duties:<ul><li>Manage and organize driver files, logs, and compliance documentation</li><li>Assist with onboarding drivers (documents, applications, safety requirements)</li><li>Maintain records for USDOT and FMCSA compliance</li><li>Communicate with dispatch, drivers, and management</li><li>Track and update driver status, truck assignments, and documentation</li></ul>Field Duties:<ul><li>Visit job sites, yards, and driver locations as needed</li><li>Perform driver check-ins and ensure safety protocols are being followed</li><li>Conduct basic compliance checks (ELDs, logs, PPE, equipment condition)</li><li>Run company errands (documents, equipment, parts, etc.)</li><li>Support operational needs in real-time</li></ul>Requirements:<ul><li>Must be able to work on-site daily (not remote)</li><li>Valid driver&rsquo;s license and reliable transportation</li><li>Strong communication and organizational skills</li><li>Ability to multitask in a fast-paced environment</li><li>Basic understanding of trucking operations preferred</li><li>Familiarity with DOT/FMCSA regulations is a plus</li></ul>Preferred Qualifications:<ul><li>Experience in trucking, logistics, or transportation industry</li><li>Knowledge of driver logs, ELD systems, and compliance standards</li><li>Bilingual (English/Spanish) is a plus</li></ul>Compensation &amp; Benefits:<ul><li>Competitive pay (based on experience)</li><li>Growth opportunity within a rapidly expanding logistics company</li><li>Hands-on operational experience</li></ul>Join us as an Office &amp; Field Operations Coordinator (Transportation) to play a key role in supporting our operational success. We value energetic professionals who thrive on making processes seamless while delivering outstanding service. This paid position offers the chance to grow your skills in a collaborative environment dedicated to excellence.Job Type: Full-timePay: $12.00 - $20.00 per hourExpected hours: 40 per weekWork Location: In person

Office & Field Operations Coordinator (Transportation)

Waste Collection Resolve

Operations &amp; Hiring Coordinator (Hybrid Remote / Field &ndash; Early Morning Required)⭐ Company OverviewWaste Collection Resolve is a rapidly growing waste management and field services company supporting government contracts and commercial dumpster services across multiple counties in Maryland.We are seeking a dependable, organized, and proactive Operations &amp; Hiring Coordinator to manage workforce hiring, daily crew coordination, and manpower logistics as the company continues to scale operations.This role is critical to maintaining fully staffed crews, supporting new contract launches, and ensuring stable day-to-day field operations.⭐ Position OverviewThe Operations &amp; Hiring Coordinator will oversee recruiting, interviewing, onboarding, attendance tracking, staffing recommendations, and workforce planning across multiple active field crews.This is a hybrid role combining early morning coordination, remote administrative work, and periodic jobsite visits.The ideal candidate is highly organized, comfortable communicating with field personnel, and capable of managing multiple operational priorities simultaneously.⭐ Key ResponsibilitiesWorkforce Recruiting &amp; Hiring<ul><li>Post job listings and maintain active hiring pipeline for driver and laborer positions</li><li>Screen applicants and conduct phone and in-person interviews independently</li><li>Verify reliable transportation and early reporting availability</li><li>Verify driver licenses and perform basic background/reference checks</li><li>Maintain organized hiring tracker and workforce database</li><li>Recommend final hiring decisions to leadership for approval</li></ul>Onboarding &amp; Workforce Management<ul><li>Collect onboarding documentation including identification and tax forms</li><li>Coordinate placement of new hires into training assignments on active contracts</li><li>Conduct check-ins with new hires during their first weeks</li><li>Track attendance, reliability, and workforce performance</li><li>Maintain awareness of which workers are suitable for future leadership roles</li></ul>Daily Crew Coordination<ul><li>Confirm daily attendance beginning approximately 6:30am</li><li>Identify callouts, shortages, or delays and recommend staffing adjustments</li><li>Communicate assignments, delayed start times, or standby instructions to crews</li><li>Maintain awareness of crew equipment assignments including protection vehicles and pickups</li><li>Provide brief daily manpower status report to leadership</li></ul>Staffing Forecasting &amp; Contingency Planning<ul><li>Prepare weekly staffing forecasts identifying potential shortages</li><li>Maintain standby labor pipeline to support unexpected callouts</li><li>Assist planning for weather disruptions or operational delays</li></ul>Field Presence<ul><li>Visit job sites periodically to verify crew readiness and professionalism</li><li>Reinforce company expectations and safety culture</li><li>Identify strong workers and potential crew leaders</li></ul>Customer &amp; Operations Support (As Company Scales)<ul><li>Conduct periodic service check-ins with dumpster customers</li><li>Assist coordination of staffing for dumpster service routes</li><li>Identify operational or service improvement opportunities</li></ul>⭐ Role Boundaries<ul><li>Compensation rates are communicated based on company-approved pay structure</li><li>Final hiring and staffing deployment decisions require leadership approval</li><li>Serious disciplinary or HR matters must be escalated to leadership</li><li>Communication with government agencies or contract representatives remains handled by company leadership</li></ul>⭐ ScheduleHybrid role<ul><li>Early morning coordination required (approx. 6:30am &ndash; 9:30am)</li><li>Midday recruiting and administrative work (flexible schedule)</li><li>Field visits required 2&ndash;3 times per week</li></ul>⭐ Requirements<ul><li>Strong organizational and communication skills</li><li>Ability to manage multiple staffing priorities simultaneously</li><li>Reliable transportation required</li><li>Comfortable interacting with field crews and jobsite environments</li><li>Experience in staffing, dispatch, logistics, construction admin, or field services preferred</li><li>Bilingual English/Spanish strongly preferred</li></ul>⭐ Compensation<ul><li>$600 per week (W-2 employee position)</li><li>Hiring bonuses paid after successful worker retention period</li><li>Mileage reimbursement for approved field visits</li><li>Company phone provided</li></ul>⭐ Growth OpportunityThis role has strong potential to grow into a field operations leadership position as the company expands into additional service areas.Pay: $600.00 per weekPeople with a criminal record are encouraged to applyWork Location: Hybrid remote in Glen Burnie, MD 21061

Operations and Hiring Coordinator

Axis Innovations, LLC

About the RoleWe&rsquo;re looking for an Operations Coordinator to own the handoff from Sales to Field Operations and ensure every job is accurate, scheduled efficiently, and executed on time.This is a high-impact role at the center of our operation&mdash;working across Sales, Warehouse, and Field Teams while serving as the primary coordinator for our customers from project kickoff through completion.If you&rsquo;re organized, decisive, and thrive in fast-paced environments where priorities shift daily, you&rsquo;ll do well here.What You&rsquo;ll DoDeal Validation<ul><li>Review closed-won deals for accuracy (scope, materials, pricing)</li><li>Coordinate with Sales to resolve discrepancies before scheduling</li></ul>Customer Coordination<ul><li>Make welcome calls to set expectations</li><li>Schedule installs and manage reschedules</li><li>Keep customers informed throughout the process</li></ul>Scheduling &amp; Dispatch<ul><li>Align customer availability with technician capacity</li><li>Optimize schedules to maximize field productivity</li><li>Ensure jobs are fully ready prior to dispatch</li></ul>Cross-Functional Ops<ul><li>Partner with Field Ops to ensure job clarity and execution</li><li>Coordinate with Warehouse to confirm product availability</li><li>Bridge gaps between Sales, Ops, and Warehouse</li></ul>Repairs &amp; Real-Time Adjustments<ul><li>Schedule repairs and handle day-of changes (cancellations, early completions)</li><li>Quickly redeploy technicians to open capacity</li></ul>Systems &amp; Data<ul><li>Own job data in HubSpot (CRM)</li><li>Track workflows in Google Sheets</li><li>Maintain clean, accurate records for reporting</li></ul>What Success Looks Like<ul><li>Accurate jobs launched with minimal rework</li><li>High technician utilization and on-time installs</li><li>Fast recovery from schedule changes</li><li>Strong customer experience (clear communication, low friction)</li></ul>Requirements<ul><li>2+ years in operations coordination, dispatch, scheduling, or logistics</li><li>Strong organizational skills and attention to detail</li><li>Ability to manage multiple priorities and make decisions quickly</li><li>Excellent communication skills (phone + written)</li><li>Experience with CRM tools (HubSpot preferred) and Google Sheets</li></ul>Why This Role MattersThis role directly impacts revenue, field team productivity, and customer experience. Our technicians are paid based on output&mdash;so your ability to schedule efficiently and keep jobs moving directly affects both company performance and team earnings.ApplyIf you&rsquo;re someone who likes owning outcomes, solving problems in real time, and keeping teams aligned - we want to hear from you!Job Type: Full-timePay: $55,000.00 - $65,000.00 per yearBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>How many jobs per day/week have you scheduled or coordinated in your most recent role? Briefly describe the environment.</li><li>A technician finishes a job early and becomes available. Walk us through how you would quickly fill that open time.</li><li>What systems or tools have you used to manage scheduling and job tracking? How do you ensure data accuracy?</li></ul>Work Location: In person

Operations Coordinator

Coptic Orphans

<div>Field Coordinator - Diaspora Engagement
Purpose of the Job:
The Field Coordinator supports the implementation and continuity of diaspora initiatives by handling program logistics, coordinating activities, supporting monitoring efforts, and managing program documentation and materials. This role plays a critical function in ensuring day-to-day program operations run smoothly. Overall, the role serves as a bridge, rooting the Coptic heritage in Egypt with those who wish to remain connected to it. 
Essential Functions and Responsibilities:
Program Coordination and Support<ul><li>
Coordinate logistics for activities, events, trainings, and program initiatives under the guidance of the Program Manager.</li><li>
Assist in preparing training materials and session logistics.</li><li>
Maintain centralized calendars, trackers, and implementation schedules.</li><li>
Handle correspondence with external partners and stakeholders as required.</li><li>
Conduct field visits as needed to ensure compliance and suitability of program sites.</li></ul> 
Data Management.<ul><li>
Take meeting minutes and assist in generating reports on metrics and outcomes.</li><li>
Keep record of all materials on SharePoint, including manuals, presentations, photos, videos, participant information, training schedules, and evaluation results.</li><li>
Assist with data collection during field visits as needed and provide logistical support for monitoring and tracking activities.</li><li>
Review applications and forms for completeness and accuracy.</li></ul> 
Budget and Inventory:<ul><li>
Request and track program-related expenses and manage financial documentation for financial transaction closure.
</li>Order and maintain supplies and equipment as per program needs. 
<li>
</li></ul> 
Required Education, Experience, Knowledge and Skills<ul><li>
Bachelor's degree in social sciences, business administration, or a related field.</li><li>
1&ndash;3 years of experience in field coordination, project support, or administration.</li><li>
Proficiency in Microsoft Office Suite (especially Excel and Word).</li><li>
Proficient in both written and spoken English.
</li><li>Strong interpersonal skills, with the ability to work with staff at all levels within the organization and external partners or vendors, all while maintaining a spirit of service.</li><li>
Good organizational and time management skills, with attention to detail.</li><li>
Ability to coordinate across teams, prioritize tasks, and meet deadlines.</li></ul>
Travel and Working requirements<ul><li>
Typical Office environment: walking, sitting, typing, using office equipment, and occasional lifting of boxes or luggage during travel.</li><li>
Travel throughout Egypt may reach as much as 40% of the time working outside official hours and on weekends may be required.</li></ul></div>

Field Coordinator - Diaspora Engagement

Beyond Hospitality Group

Field Operations Coordinator &ndash; Ground Transportation (Project-Based)Field-based work across 2&ndash;4 FIFA World Cup 2026 Host Cities, including airports, hotels, and stadiums. Must be able to work flexible hours, including evenings, weekends, and holidays during the event period (June/July).The Field Operations Coordinator plays a hands-on operational role within the Ground Transportation department during the FIFA World Cup 2026. This position supports service execution across 2&ndash;4 Host Cities in one tournament region (East, Central, or West), ensuring timely, branded, and safe transport. The role connects regional oversight with city-level operations by coordinating with Transportation Management Company (TMC) staff and Central Command Center teams, while ensuring guest experiences meet Beyond Hospitality (BH) standards at airports, hotels, and stadiums. This is a field-based role with significant travel and requires adaptability, resilience, and comfort operating in dynamic, high-stakes environments.Responsibilities<ul><li>Act as Beyond Hospitality&rsquo;s local operations representative across assigned Host Cities</li><li>Monitor daily transportation logistics and guest services at hotels, stadiums, and airports</li><li>Coordinate on-site with TMC Central Command Center managers, dispatchers, and contracted drivers</li><li>Ensure brand consistency by verifying uniforms, vehicle branding, and signage</li><li>Validate guest movement data and assist updating manifests, Free Sale inventory, and stop-sale triggers</li><li>Prepare daily operations reports for each match and quick status summaries to the Regional Manager</li><li>Identify execution gaps and recommend corrective measures (immediate and long-term)</li><li>Support coordination of contracted city-specific staff (e.g., greeters, logistics assistants) if deployed</li><li>Travel regularly to Host Cities to support operations staff and uphold all safety, regulatory, and compliance procedures</li><li>Support the department and collaborate with colleagues as needed</li></ul>Required Qualifications<ul><li>3+ years of experience in event operations and/or transportation logistics/coordination</li><li>Hands-on experience managing multiple moving parts across dispersed locations</li><li>Deep knowledge of ground transportation operations and regulations</li><li>Strong project management, communication, critical thinking, and problem-solving skills</li><li>Fluent English (bilingual a plus)</li><li>Proficient in MS Office and collaboration tools (Teams, SharePoint, Excel, Word, PowerPoint, etc.)</li><li>Ability to work flexible hours including evenings, weekends, and holidays</li></ul>Preferred Qualifications<ul><li>Associate&rsquo;s Degree in Hospitality, Tourism, or related field</li><li>Experience working with transportation vendors and large-group logistics</li><li>Experience supporting client groups at a major tournament/event</li></ul>Benefits<ul><li>Medical, dental, and vision insurance</li><li>25 vacation days (accrued annually)</li><li>5 sick days (accrued annually)</li><li>12 federal holidays</li></ul>Pay$70,000&ndash;$75,000 per yearJob Types: Full-time, TemporaryPay: $70,000.00 - $75,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: Remote

Ground Transport - Field Ops Coordinator (Project-Based: World Cup)

Zong CMPak Ltd

<div>
 
 
 Department &amp; Function:
 
 Engineering South
 
 
 
 Position:
 
 Operations Support Coordinator
 
 
 
 Location:
 
 Quetta
 
 
 
 Reporting to:
 
 Regional Manager Access Operations
 
 
 
 Job Type:
 
 Contractual
 
 
 
 
 
 Job Purpose:
 
 <ul>
 <li>
 Responsible for KPIs visibility. Analysis of gaps &amp; suggesting/implementing improvement plans &amp; coordination with MS vendor for SLA compliance
 </li>
 </ul>
 
 Job Responsibilities:
 
 <ul>
 <li>
 Support the regional team for tracking, and reporting field operation progress.
 </li>
 <li>
 Maintain and update project documentation, dashboards, and status reports.
 </li>
 <li>
 Coordinate meetings, take minutes, and follow up on action items.
 </li>
 <li>
 Ensure compliance with project governance processes, standards, and templates.
 </li>
 <li>
 Liaise with internal teams and external stakeholders for project coordination.
 </li>
 <li>
 Coordinate with MS vendor team to ensure all reports are timely provided.
 </li>
 <li>
 Vendor monthly performance and compliance evaluation at sub regional level
 </li>
 <li>
 Coordination with MS vendor for Targets related to customer complaints related to TATS and CPM
 </li>
 <li>
 Reporting to HQ for all regional projects and their progress.
 </li>
 </ul>
 
 
 
 Eligibility Criteria (Education, Knowledge, Experience and Skills):
 
 
 
 
 Education:
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Engineering, Project Management, Telecommunication or a related field
 </li>
 </ul>
 
 Work Experience:
 
 <ul>
 <li>
 At least 4-5 years of relevant work experience
 </li>
 </ul>
 
 Skills &ndash; Generic:
 
 <ul>
 <li>
 Ability to work under challenging environment and sustain pressure
 </li>
 <li>
 Solution focused and result oriented
 </li>
 <li>
 Interactive personality with relationship building ability
 </li>
 <li>
 Ability to work independently as well as a part of a team
 </li>
 <li>
 Presentation Skills, Strong Follow-up
 </li>
 </ul>
 
 Skills &ndash; Job Specific:
 
 <ul>
 <li>
 Core Competencies in Administration
 </li>
 <li>
 Administrative Expertise &amp; Office Management Skills
 </li>
 <li>
 Strong Written &amp; Communication Skills
 </li>
 <li>
 Strong Interpersonal &amp; Intra personal Skills
 </li>
 <li>
 Ability to prioritize, negotiate, and work with internal stakeholders
 </li>
 <li>
 Integrity &amp; Ownership
 </li>
 </ul>
</div>

Operations Support Coordinator

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