file clerk data entry

Defense Holdings, Inc.

<div>Defense Holdings, Inc. (DHi) 
Location: Remote (US) 
Employment Type: Full-Time 
Department: Records Management 
Reports To: Records Supervisor
Company Overview
Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.
At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.
Position Summary
Defense Holdings, Inc. (DHi) is seeking a Virtual File Clerk (Digital Records Management) to support the records management department in organizing digital files, maintaining document integrity, and ensuring accuracy in file systems. The ideal candidate will be highly detail-oriented, analytical, and able to manage various administrative records functions efficiently.
This role requires strong organizational skills and the ability to communicate with team members effectively.
Key Responsibilities
Billing &amp; Accounts Processing<ul><li>
Organize, review, and upload digital records in a timely manner.
</li><li>Ensure accurate file naming, indexing, and document classification.
</li><li>Handle internal requests for file retrieval and updates.
</li></ul>Compliance &amp; Reporting<ul><li>
Assist in the preparation of records reports for management review.
</li><li>Ensure compliance with document retention policies and internal procedures.
</li><li>Help with audits and support records verification processes.
</li></ul>Cross-Department Coordination<ul><li>
Collaborate with records, compliance, and operations teams.
</li><li>Ensure records procedures align with company policies and industry standards.
</li></ul>Required Qualifications<ul><li>
Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration, Information Management, or related field.
</li><li>2&ndash;4 years of experience in data entry, file management, or administrative support.
</li><li>Proficiency in document management systems and Microsoft Office Suite.
</li><li>Strong analytical skills and attention to detail.
</li><li>Ability to manage multiple priorities in a fast-paced environment.
</li></ul>Preferred Qualifications<ul><li>
Experience in government contracting or defense-related records management.
</li><li>Familiarity with electronic document management systems (EDMS).
</li></ul>Core Competencies<ul><li>
Accuracy &amp; Attention to Detail: Ensure accuracy in documentation and recordkeeping.
</li><li>Communication Skills: Effectively communicate with team members.
</li><li>Problem-Solving: Address records issues and discrepancies proactively.
</li><li>Time Management: Handle multiple tasks efficiently and meet deadlines.
</li></ul>Work Environment<ul><li>
Professional office environment (or hybrid/remote if applicable).
</li><li>May require occasional travel.
</li><li>Must be eligible to work in the United States.
</li><li>Ability to obtain and maintain security clearance may be required.
</li></ul>Compensation &amp; Benefits
Defense Holdings, Inc. (DHi) offers a competitive compensation package including:<ul><li>
Competitive base salary (commensurate with experience)
</li><li>Medical, Dental, and Vision Insurance
</li><li>401(k) with company match
</li><li>Paid Time Off (PTO) and Holidays
</li><li>Life and Disability Insurance
</li><li>Professional development opportunities
</li></ul>Equal Opportunity Employer Statement
Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.</div>

Virtual File Clerk (Digital Records Management)

Re-Lyticx

<div>
 
 As a Remote File Clerk, you&rsquo;ll keep digital and scanned records accurate, organized, searchable, and compliant. You&rsquo;ll support multiple teams by receiving documents, validating completeness, applying naming conventions, classifying files into the correct repositories, and maintaining an audit-ready trail of what was received, when it was processed, and where it lives. You&rsquo;ll work in a high-volume environment where speed matters, but accuracy and confidentiality matter more.
 
 
 &nbsp;
 
 
 
 Key responsibilities:
 
 
 
 &nbsp;
 
 
 
 Intake &amp; indexing:
 
 
 <ul>
 <li>
 Receive files from shared inboxes, portals, internal ticketing tools, and cloud folders.
 </li>
 <li>
 Confirm document type, required fields, signatures, and attachments.
 </li>
 <li>
 Index each record using standard metadata (client/project ID, date, document category, version, region).
 </li>
 
 </ul>
 
 &nbsp;
 
 
 
 Document organization:
 
 
 <ul>
 <li>
 Apply standardized naming conventions and folder structures.
 </li>
 <li>
 Convert formats when needed (PDF merge/split, image-to-PDF, compressing, version labeling).
 </li>
 <li>
 Maintain controlled libraries (final vs draft vs archived), including retention tags.
 </li>
 
 </ul>
 
 &nbsp;
 
 
 
 Quality control
 
 
 <ul>
 <li>
 Perform daily spot checks for duplicates, misfiles, missing pages, and unreadable scans.
 </li>
 <li>
 Flag exceptions and route them to the correct owner with clear notes.
 </li>
 <li>
 Maintain error logs and contribute to process improvements that reduce rework.
 </li>
 
 </ul>
 
 &nbsp;
 
 
 
 Records governance &amp; compliance:
 
 
 <ul>
 <li>
 Handle sensitive records with strict access controls and confidentiality.
 </li>
 <li>
 Follow retention schedules, legal hold instructions, and deletion/archival rules.
 </li>
 <li>
 Support audits by pulling records quickly and documenting chain-of-custody steps.
 </li>
 
 </ul>
 
 &nbsp;
 
 
 
 Collaboration &amp; communication:
 
 
 <ul>
 <li>
 Coordinate with HR, Finance, Operations, Legal, or Customer teams to clarify file requirements.
 </li>
 <li>
 Provide status updates on backlog, turnaround time, and issues found during processing.
 </li>
 
 </ul>
 
 &nbsp;
 
 
 &nbsp;
 
 
 
 Tools you may use:
 
 
 
 &nbsp;
 
 
 Cloud storage (Google Drive/SharePoint/Dropbox), document tools (Adobe Acrobat or equivalents), spreadsheets, ticketing (Jira/Asana/ServiceNow), e-signature platforms, and basic office productivity tools.
 
 
 &nbsp;
 
 
 
 Success metrics (examples):
 
 
 
 &nbsp;
 
 <ul>
 <li>
 Accuracy rate (misfile/metadata error rate)
 </li>
 <li>
 Turnaround time from receipt to filed
 </li>
 <li>
 Backlog size and daily throughput
 </li>
 <li>
 Audit retrieval speed and completeness
 </li>
 <li>
 Compliance adherence (access control, retention tagging)
 </li>
 
 </ul>
 
 &nbsp;
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Experience in records management, admin support, clerical work, or document control (preferred).
 </li>
 <li>
 Strong attention to detail; able to follow naming/filing rules consistently.
 </li>
 <li>
 Comfortable handling confidential information and following strict procedures.
 </li>
 <li>
 Basic computer proficiency: file systems, spreadsheets, PDFs, and collaboration tools.
 </li>
 
 </ul>
 
 &nbsp;
 
</div>

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