finance administrative assistant

Addison Group

<div>
 
 
 Job Title: Administrative Assistant I
 
 
 
 
 Industry: Insurance
 
 
 
 
 Employment Type: Contract (March 2026 &ndash; December 2027)
 
 
 
 
 Pay: $15&ndash;$17/hour
 
 
 
 
 
 
 A growing organization in the insurance space is seeking a
 
 detail-oriented Administrative Assistant
 
 to support their Finance team in a fully remote capacity. This is a long-term contract opportunity ideal for someone who thrives in a fast-paced environment and enjoys working with data, systems, and cross-functional teams.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide administrative support to the Finance department
 </li>
 <li>
 Communicate with insurance carriers via phone and email to verify policy details, documentation, and account information
 </li>
 <li>
 Accurately update and maintain records within internal systems
 </li>
 <li>
 Generate and maintain reports in Excel to ensure data accuracy and compliance
 </li>
 <li>
 Perform data reconciliation and analysis using intermediate Excel functions (VLOOKUPs, formulas, etc.)
 </li>
 <li>
 Assist with financial tracking, documentation, and internal recordkeeping
 </li>
 <li>
 Support reporting initiatives by compiling and organizing data for leadership
 </li>
 <li>
 Complete ad hoc administrative tasks as needed in a dynamic environment
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 1&ndash;2+ years of administrative experience (insurance industry experience preferred, especially health insurance)
 </li>
 <li>
 Intermediate Excel skills required (VLOOKUPs, formulas, data handling)
 </li>
 <li>
 Tech-savvy with the ability to learn new systems quickly (QuickBooks is a plus)
 </li>
 <li>
 Strong attention to detail and accuracy
 </li>
 </ul>
 
 
 
 
 
 Must-Haves:
 
 
 <ul>
 <li>
 Ability to work
 
 Pacific Standard Time (PST) hours
 
 </li>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 Ability to prioritize and meet deadlines in a fast-paced environment
 </li>
 <li>
 Proactive mindset with the ability to anticipate needs
 </li>
 </ul>
 
 
 
 
 
 Schedule:
 
 
 <ul>
 <li>
 Monday&ndash;Friday, 8:30 AM &ndash; 5:00 PM PST (30-minute lunch)
 </li>
 </ul>
 
 
 
 
 
 Interview Process:
 
 
 <ul>
 <li>
 Virtual interview with hiring manager and leadership
 </li>
 </ul>
 
 
</div>

Administrative Assistant

Time Equities Inc

<div>ADMINISTRATIVE ASSISTANT - FINANCIAL REPORTING
Time Equities, Inc. (&ldquo;TEI&rdquo;), a full-service real estate company, is seeking an administrative assistant who will be responsible for supporting the CFO and Director of the Equity Department. This role involves assisting in managing a large roster of current investors, handling a multitude of transactions, preparing communications, uploading K-1 and Investor Statements, and collaborating with internal teams to enhance operational processes.
RESPONSIBILITIES
Job responsibilities include, but are not limited to:<div><ul><li>
Coordinate team communications and calendars, respond to calls/emails, and interface with clients</li><li>
Prepare invoices, memos, and reports</li><li>
Maintain organized filing systems (electronic &amp; hardcopy), databases and retrieve information</li><li>
Schedule meetings, calls, and webinars</li><li>
Provide general administrative support to the IR, Audit, and Finance executives</li><li>
Uphold a strict level of confidentiality</li><li>
Develop and sustain a level of professionalism among staff and clientele</li><li>
Maintenance and Management of the App Folio Investor Portal</li><li>
Assist various departments with onboarding of investors, new and sold properties, and other transactions</li></ul></div>
 REQUIREMENTS<div><ul><li>
2+ years of professional experience in finance, private wealth advisory, or related real estate/investment fields</li><li>
Proficiency with App Folio, Microsoft Excel, and PowerPoint</li><li>
Requirement to work in the office</li><li>
Professional written/verbal interpersonal communication skills with a client-service mindset</li><li>
High level of organization, accuracy, and attention to detail</li><li>
Ability to maintain confidentiality and handle sensitive information</li><li>
Strong initiative and ability to work both independently and as part of a team</li><li>
Ability to manage multiple deadlines and adapt to changing priorities</li><li>
Interest in real estate, investing, private markets, and in developing skills across investor relations, capital administration, and operational systems</li><li>
Bachelor's degree</li></ul></div> 
BENEFITS AND PERKS:<div><ul><li>
Broad competitive compensation and benefits package, including Medical, Dental, Vision, Life, and Disability insurance</li><li>
401(k) Retirement Plan with company-matched contributions</li><li>
Eligible to elect other voluntary benefits, including FSA, and additional life insurance coverages</li><li>
Up to $3,500/year in tuition reimbursement</li><li>
Tax-free benefits for mass transit or parking expenses</li><li>
Access to an Employee Assistance Program for services including counseling, financial and legal consultation, referrals for care services, and more</li><li>
Opportunity to enroll in an internal mentorship program</li><li>
Opportunity to serve on various internal committees, such as the Change Committee and Wellness Committee</li><li>
Health and wellness opportunities, including discounted gym membership options with NYSC and Class Pass</li><li>
Paid time off, including vacation, sick, and personal days</li></ul></div> 
Time Equities, Inc. does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment decisions are based on qualifications, merit, and business needs.
For more information, please visit our website at https://timeequities.com/ 
 Salary - 75-85K</div>

Administrative Assistant - Financial Reportin

American Board of Pediatrics

<div>Location: Hybrid (in-office days &ndash; Tuesday, Wednesday, and Thursday) 
Department: Accounting 
Reports to: Controller 
Exemption Status: Nonexempt 
Job Summary:
The Accounting Administrator Specialist (?) provides essential accounting and administrative support to the Accounting Department and works closely with department leadership. This role requires a strong foundation in accounting, attention to detail, and the ability to manage multiple priorities while balancing transactional accounting responsibilities with departmental support functions.
Primary responsibilities include accounts payable processing, cash reconciliations, maintenance of financial records, and support of routine accounting activities to ensure accurate, timely, and compliant financial operations. The role also provides administrative support for finance-related committees and meetings, including the coordination of materials and the preparation of meeting minutes.
This position plays a key role in strengthening internal controls, supporting monthly close processes, and ensuring the smooth and efficient operation of the accounting function.
Essential Duties and Responsibilities:<ul><li>
Supports full-cycle accounts payable processing, including invoice review, vendor maintenance, reconciliations, 1099 reporting, honoraria payments for 400+ appointees, and ensuring proper coding and compliance with internal policies.</li><li>
Support and processes travel and meeting-related expense processing, including reimbursement review, reconciliation of airline and hotel invoices, assignment of general ledger codes, and calculation of applicable sales tax refunds.</li><li>
Performs daily cash activity processing, including preparation of deposit journal entries and reconciliation of bank activity to the internal CMS enrollment system, researching and resolving discrepancies.</li><li>
Prepares monthly bank reconciliations for multiple entities and accounts, investigating outstanding items and ensuring alignment between bank statements and the general ledger.</li><li>
Supports monthly close activities by reconciling assigned general ledger accounts, preparing routine journal entries, and assisting with sales and use tax filings.</li><li>
Serves as back-up in reviewing staff timesheets for accuracy and appropriate program allocation prior to processing.</li><li>
Provides administrative support to department leadership, including coordinating and scheduling finance-related meetings, assembling committee materials, preparing clear and accurate meeting minutes, and managing departmental documentation and travel reporting.</li></ul>
Supervisory Responsibilities:
This role does not have any supervisory responsibilities. 
Required Qualifications:<ul><li>
Associate degree in accounting or related field.</li></ul>
Minimum two (2) years of experience in a professional office environment, including full-cycle accounts payable processing.<ul><li>
Experience preparing account reconciliations and related journal entries.</li><li>
Strong accounting foundation with hands-on experience in accounts payable processing.</li><li>
Proficiency with Microsoft Office Suite and electronic document management systems.</li><li>
Strong written and verbal communication skills with the ability to work effectively with staff at all levels.</li><li>
Demonstrated ability to work accurately and efficiently, manage multiple priorities, meet recurring deadlines, and maintain discretion with confidential information.</li><li>
Strong technical aptitude with the ability to learn new systems and software quickly.</li></ul>
Preferred Qualifications:<ul><li>
Bachelor&rsquo;s degree in accounting or related field.</li><li>
Experience with corporate travel administration and expense processing.</li><li>
Experience with Intacct, Bill.com, Adobe, or similar accounting and workflow platforms.</li><li>
Comfort using digital tools and data systems to support department operations.</li><li>
Ongoing competence with business applications and emerging technologies.</li></ul>
Travel Required
This position has less than 1% expected travel.
Work Environment:
The noise level in the work environment is usually moderate. 
This role will be performed in an office or a work-from-home setting. It is expected to be exposed to controlled temperature environments, both hot and cold. 
Physical Demands:
While performing the duties of this job, the employee is regularly required to communicate with others. The employee is frequently required to stand, walk, sit, demonstrate hand and finger dexterity in the course of their work, handle or feel, and reach with hands and arms. The employee is occasionally required to climb, balance, stoop, kneel, crouch or crawl. 
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. 
The expected physical workload is expected to be: 
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. 
This role is expected to use the following machines, tools, and equipment:<ul><li>
Telephone</li><li>
Computer</li></ul> 
Accounting Specialist &amp; Administrative Assistant to the VP of Finance/CFO</div>

Accounting Specialist & Administrative Assist

Netflix

<div>
 At Netflix, our mission is to entertain the world. Together, we are writing the next episode - pushing the boundaries of storytelling, global fandom and making the unimaginable a reality. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology. Come be a part of what&rsquo;s next.
 
 
 We're looking for an experienced Administrative Assistant to support 2-3 senior leaders within our Business Finance &amp; Strategy (F&amp;S) organization. The Administrative Assistant's responsibilities include managing complex calendars, supporting travel plans &amp; associated expenses, editing key emails and memos, planning offsites &amp; team activities, and coordinating with partners across their business organization. A successful candidate is a strong communicator, collaborative, highly detail-oriented, proactive, able to make judgment calls, and move quickly. Prior experience as an administrative assistant in a fluid, fast-paced environment is a must. This position will be based in Los Gatos in the office on a hybrid schedule.
 
 
 
 Responsibilities
 
 
 
 Specific responsibilities include, but are not limited to:
 
 
 <ul>
 <li>
 Proactive management of calendar, travel, and expenses for 2-3 senior leaders within the Business F&amp;S organization
 </li>
 <li>
 Scheduling complex and high-visibility meetings and calls, internally &amp; externally
 </li>
 <li>
 Coordinate travel arrangements and process expense reports
 </li>
 <li>
 Creating presentations and documents using Google Workspace
 </li>
 <li>
 The ability to assist with team projects and events as needed
 </li>
 <li>
 Partner closely with the organization&rsquo;s HR partners and cross-functional teams to identify issues and solutions affecting the morale and cultural health of the organization
 </li>
 <li>
 Coordinating team offsite events &amp; activities
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 5+ years of experience managing multiple executive calendars
 </li>
 <li>
 Proficiency in Google Workspace preferred: Gmail, GCalendar, Google Docs, Google Groups, MS Word/Excel
 </li>
 <li>
 Strong writing and editing skills
 </li>
 <li>
 High attention to detail
 </li>
 <li>
 Responsive and able to work flexibly across multiple time zones
 </li>
 <li>
 Able to stay calm under pressure and work on short deadlines
 </li>
 <li>
 Strong organization skills, with the ability to prioritize and balance multiple projects, and switch easily between tasks
 </li>
 <li>
 Independent worker, with strong judgment and ability to make decisions quickly
 </li>
 <li>
 Highly collaborative and ability to build strong relationships with partners
 </li>
 <li>
 Discreet with the ability to maintain confidential information
 </li>
 <li>
 Being tech-savvy is a huge plus, inclusive of an interest and ability to leverage AI productivity tools
 
 
 </li>
 </ul>
 Generally, our compensation structure consists solely of hourly pay; we do not have bonuses. You choose each year how much of your compensation you want in hourly pay versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The hourly range for this role is $43.27 - $81.73.
 
 
 Netflix provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits. We also offer paid leave of absence programs. Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off. Full-time salaried employees are immediately entitled to flexible time off. See more details about our Benefits here.
 
 
 Netflix is a unique culture and environment. Learn more here.
 
 
 Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.
 
 
 We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.
</div>

Administrative Assistant, Business Finance & Strategy

Khidmah

<div>
 
 
 
 Job Purpose
 
 
 
 
 
 
 <ul>
 <li>
 To provide a range of administrative support services across the Foundation; to be the first point of contact for external enquiries, reception and post were required and other ad hoc duties; to work within a multi-disciplined team, delivering tasks effectively.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Responsible for providing timely and accurate administration support to all members of the Finance Team, to the Executive Finance Director.
 </li>
 </ul>
 
 
 
 
 
 
 Frameworks, Boundaries &amp; Decision-Making Authority
 
 
 
 <ul>
 <li>
 Function within the framework and boundaries of Khidmah&rsquo;s policies as well as overall organizational and governance frameworks.
 </li>
 <li>
 Accountable for Khidmah business within the boundaries decided by the overall strategic plan and approved budgets.
 </li>
 <li>
 Authorized to take decisions as per the approved authorization matrix.
 </li>
 </ul>
 
 
 
 
 
 
 Key Accountabilities
 
 
 
 <ul>
 <li>
 Serving as the point person for information and material distribution to internal departments and outside organizations
 </li>
 <li>
 Arranging multiple meetings with Executive Finance Director &amp; Executive Management Team.
 </li>
 <li>
 Prepare MOM and follow up to ensure completion of action list of multiple Meetings as needed.
 </li>
 <li>
 Provide full administrative support to the Executive Director &amp; the Team as required.
 </li>
 <li>
 Creating, organizing and managing paper and electronic files.
 </li>
 <li>
 Support the annual financial audit processes through the preparation of standard reports as well as other custom reports as requested.
 </li>
 <li>
 Processing expense claims used by the department.
 </li>
 <li>
 Coordinate with different departments to smoothly process HC forms, approvals, updates and Executive Management authorizations.
 </li>
 <li>
 Structuring the department&rsquo;s Org Chart on Visio and maintain structure updates.
 </li>
 <li>
 Drafting and preparing presentations, spreadsheets, correspondence, and emails as directed by the Directors as needed and required.
 </li>
 <li>
 Support through Issuing PRs on behalf of Finance department services and ensure the completion process.
 </li>
 <li>
 Providing support, assistance and cover across the wider Finance team to manage team shortage and peak periods.
 </li>
 <li>
 Streamline processes and procedures for improving operational efficiency of finance reporting and budgeting systems.
 </li>
 </ul>
 
 Ad-hoc requests as required by the Executive Finance Director.
 
 
 
 
 
 
 
 Education, Experience and Skills
 
 
 
 
 
 
 
 
 
 Education:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree.
 </li>
 </ul>
 
 
 
 
 
 
 Experience and Skills:
 
 
 
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 2-4 years&rsquo; Work experience in administration and secretarial.
 </li>
 </ul>
 
 
 Skills:
 
 
 <ul>
 <li>
 Leadership
 </li>
 <li>
 Time Management
 </li>
 <li>
 Team working skills.
 </li>
 <li>
 Ability to Multi Tasks
 </li>
 <li>
 Organizational Skills
 </li>
 </ul>
 
 Good Interpersonal Skills
 
 
 
</div>

Team Support Officer (Emirati Future Leaders)

Coppel Corporation

ADMINISTRATIVE ASSISTANTAdministrative Functions&middot; Support administrative control.&middot; Answer emails.&middot; Create reports.&middot; Management and communication with service providers.&middot; Any supervisor request.&middot; Data Analysis.Experience and Requirements&middot; 1 year of experience as Administrative Assistant, in a commercial company.&middot; Professional Title (Bachelor Degree Business Administration, Accounting, Foreign Trade or International Business, Computer Science, Finance or related career.)&middot; Bilingual Spanish 100% English 70%&middot; Windows Office package.&middot; Schedule availability.INDISPENSABLE:&middot; Advanced Excel.&middot; Expense management.&middot; Statistical management.&middot; Complex Database analysis.&middot; Finance and/or accounting.Skills &middot; Commitment to results.&middot; Analysis and problem solving, ability to make decisions, with confidence and personality.&middot; Planning and organization capacity.&middot; Team work, ability to relate to each other.&middot; Efficiency and clarity.&middot; Integrity, respect and communication.&middot; Leadership and proactivity.&middot; Dynamism and energy.&middot; Flexibility for change.&middot; Tolerance to pressure and strategic vision.Monday to Friday from 8:00 a.m. to 5:00 p.m.Pay: $16.90 per hourEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Auxiliar Administrativo: 1 year (Required)</li></ul>Language:<ul><li>Espa&ntilde;ol 100%/Ingles 70% (Required)</li></ul>Work Location: In person

Gamesporium

<div>
 
 
 
 Accounting &amp; Administrative Assistant
 
 
 
 
 
 
 
 Location:
 
 &nbsp;Remote
 
 
 
 Type:
 
 &nbsp;Full-time
 
 
 
 Working Model:
 
 &nbsp;Freelancer / Contractor
 
 
 
 
 
 Gamesporium is looking for an&nbsp;
 
 Accounting &amp; Administrative Assistant
 
 &nbsp;to support the day-to-day financial and administrative operations of the business.
 
 
 
 
 
 This role is ideal for someone who is organized, detail-oriented, and comfortable handling recurring accounting, expense, documentation, and administrative tasks in a remote international environment. The position includes both accounting support and day-to-day administrative support for management.
 
 
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Track and record supplier invoices accurately and on time
 </li>
 <li>
 Enter, reconcile, and monitor bank transactions
 </li>
 <li>
 Review, organize, and process employee and management expenses
 </li>
 <li>
 Support the handling and documentation of management-related administrative expenses
 </li>
 <li>
 Assist with travel bookings, related documentation, and proper financial recordkeeping
 </li>
 <li>
 Maintain organized financial records, supporting documents, and filing systems
 </li>
 <li>
 Coordinate day-to-day communication with the local external accountant / CPA
 </li>
 <li>
 Support recurring accounting operations and finance-related administrative tasks
 </li>
 <li>
 Provide general administrative support to management when needed
 </li>
 <li>
 Help ensure that records, expenses, and documentation are complete, accurate, and easy to retrieve
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Requirements
 
 
 
 
 
 <ul>
 <li>
 2&ndash;3 years of experience in accounting, bookkeeping, finance operations, administration, or a similar role
 </li>
 <li>
 Solid understanding of basic accounting processes and documentation flow
 </li>
 <li>
 Strong attention to detail and organizational skills
 </li>
 <li>
 Comfortable working with spreadsheets and tools such as Google Sheets, Google Drive, and similar systems
 </li>
 <li>
 Able to manage recurring operational tasks carefully and consistently
 </li>
 <li>
 Working proficiency in English, both written and spoken
 </li>
 <li>
 Available to work full-time in a remote freelancer model
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Nice to Have
 
 
 
 
 
 <ul>
 <li>
 Experience working with international companies
 </li>
 <li>
 Experience coordinating with external accountants or finance partners
 </li>
 <li>
 Familiarity with expense tracking, travel/admin support, and documentation-heavy workflows
 </li>
 <li>
 Interest in gaming, digital products, or e-commerce
 </li>
 </ul>
 
 
 
 
 
 
 
 
 What We Offer
 
 
 
 
 
 <ul>
 <li>
 A fully remote working setup
 </li>
 <li>
 A dynamic and international work environment
 </li>
 <li>
 The opportunity to gain hands-on experience across accounting and administrative operations
 </li>
 <li>
 Exposure to a fast-growing gaming business with long-term collaboration potential
 </li>
 </ul>
 
 
 
</div>

Accounting & Administrative Assistant

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10000 finance administrative assistant jobs Near Me

Administrative Assistant

Administrative Assistant - Financial Reportin

Accounting Specialist & Administrative Assist

Administrative Assistant, Business Finance & Strategy

Team Support Officer (Emirati Future Leaders)

Administrative Assistant

Accounting & Administrative Assistant