finance administrative assistant

Belcan

<div>
 
 
 Job Title: Administrative Assistant
 
 
 
 
 Location: Des Moines, IA
 
 
 
 
 Zip Code: 50301
 
 
 
 
 Duration: 12 Months
 
 
 
 
 Pay Rate: $19.43/hr.
 
 
 
 
 Start Date: Immediate
 
 
 
 
 Position is REMOTE
 
 
 
 
 
 
 
 
 Job Description
 
 
 
 :We are currently searching for an
 
 Administrative Assistant specializing in ++++finance support++++ to join the Global Security Services team in Cedar Rapid
 
 s, IA on a contract basis. The position performs administrative activities in close relationship to the day-to-day work of team leaders and staff. The Administrative Assistant will work in a confidential and highly responsive relationship with department leadership. The position available is currently remote
 
 
 
 
 
 
 .
 
 Key Responsibilities includ
 
 
 <ul>
 <li>
 e:Provide administrative support to staff. Typical support tasks includ
 
 e scheduling meetings, maintaining department calendars and call lists, and supply orderin
 
 </li>
 <li>
 g.Process financial transactions i
 
 n SAP / Ariba including purchase requisitions, purchase order management, invoice tracking and processing, and new vendor request manageme
 
 n
 </li>
 <li>
 t.Serve as the focal point for the teams i
 
 n scheduling and coordinating logistics for team meetings and providing other administrative assistanc
 
 </li>
 <li>
 e.Interact with other administrative assistants collaboratively to share knowledge and process improvement
 </li>
 </ul>
 
 
 
 
 
 s.
 
 We provide a competitive pay and benefits package. This position is offering a pay rate of $ $19.43/hr. however, Belcan considers several factors when extending an offer, including but not limited to education, experience, geographic location, and discipline. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by l
 
 
 
 
 
 aw.
</div>

Administrative Assistant – Finance Support

The Salvation Army USA Central Territory

<div><div>The Salvation Army's Wisconsin and Upper Michigan Division is located in Wauwatosa, Wisconsin. The division is home to 26 Worship and Community Centers (Corps), 67 service extension units, a camp, as well as multiple homeless shelters, thrift stores and food pantries. Service extension units are branches of The Salvation Army in communities where Corps are not located but service is provided by committees of volunteers. As a whole, our organization is made up of thousands of officers, soldiers, adherents, employees, volunteers and other individuals all working together to bring the Gospel of Jesus Christ to all people, as well as working to meet the physical needs of those less fortunate. The Salvation Army Wisconsin and Upper Michigan Division is the administrative unit which provides services to people in need in Wisconsin and Upper Michigan. We are an organization dedicated to Doing the Most Good in your community! Apply now!</div>
<div>
</div><div>The Administrative Assistant to the Executive Director of Finance provides administrative support to the Executive Director of Finance, to assure the timely, effective, and efficient discharge of the duties of the Finance Department. This is to be accomplished in a professional and confidential manner.
</div><div></div><div>About the role:</div>
<ul>
<li>Prioritize work in a manner so that correspondence, reports, minutes, and other written communication is completed in a timely manner.</li>
<li>Review and prepare, in consultation with the EDOF, the agenda and meeting minutes for the weekly Divisional Finance Board meeting, facilitated through TSAMM. Ensure that items on the agenda are complete and ready for action by the Board, coordinate with the Corps Officers, Department Heads, and other administrative staff to ensure the timely processing of information. Prepare the image files and other information for the paperless DFB process.</li>
<li>Maintain Finance Department filing system, which includes complete and accurate records of the Divisional Finance Board, files on each operating unit for audit tracking, and files on correspondence to and from each unit and THQ.</li>
<li>Process correspondence, reports, proposals, information requests, as directed by the EDOF.</li>
<li>Maintain monthly calendar for the EDOF, including tentative appointments pending EDOF approval.</li>
<li>Provide information to Corps Officers, Corps Office Manager and Bookkeepers and other staff regarding policy and procedures for processing items to the Divisional Finance Board.</li>
<li>Prepare monthly thrift store P&amp;L reports.</li>
<li>Manage and coordinate minutes for the Milwaukee County Finance Committee Meetings.Secure lunch for the meeting.</li>
<li>Maintain accounts, not limited to: Sam's Club Memberships, Divisional I-Pass, US Bank Corporate account, DHQ Amazon account, etc.</li>
<li>Maintain/Coordinate inventory of furnishings of DHQ Officers Quarters and Corps locations and DHQ building and remote staff items.</li>
<li>Provide administrative support to the Divisional Controller with regards to correspondence, activities and schedules as may be needed.</li>
<li>Maintain/Coordinate all bank authorizations for the WUM Division.</li>
</ul>
Education and Experience:
<ul>
<li>High School Diploma or equivalent, with 3-5 years administrative office experience.</li>
<li>Experience working with spreadsheets and database programs.</li>
<li>At least one year of bookkeeping experience.</li>
</ul>
Skills:
<ul><li>Must have excellent verbal and written communication skills and be able to relate well with Salvation Army Officers and non-officer professionals, inside and outside of the Army, and other support staff.
</li><li>Strong organizational skills, including the ability to prioritize tasks.</li>
<li>Must be proficient in Microsoft Office 365.
</li><li>Must have knowledge of the English language, spelling, letter/memo compositions.</li>
<li>Able to use general office equipment.
</li></ul><div>The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.</div>
Requirements:
Who we are:

Our Mission: The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Our message is based on the Bible. Our ministry is motivated by the love of God. Our mission is to preach the gospel of Jesus Christ and to meet human need in His name without discrimination.

Why work for us?

The Salvation Army's brand promises to Do the Most Good&reg; - and it's our employees that help us get there. At every level, you can have a real impact on your community through the work done inside our walls every day.
We are as impassioned about our employees as we are about our mission to help anyone in need without discrimination. Our culture reflects this quality, which makes our offices a seriously great place to work. Just walk inside our doors and you'll quickly see that our employees are proud to support programs that make a difference.

The Salvation Army recognizes that peace of mind is important to employees and their families. Because of this, we offer :
<ul>
<li>Competitive Salary</li>
<li>Flexible schedules and a casual dress environment</li>
<li>Generous paid time off benefits (vacation, sick time, personal time, and 11 paid holidays)</li>
<li>Tuition reimbursement</li>
<li>Employee Assistance Program, providing 24/7 support, resources, and referrals to help you in your work and personal life</li>
<li>Insurance benefits: excellent health, dental, vision, life, disability
</li><li><ul><li>Discounts available for pet insurance, auto insurance, and home insurance
</li></ul></li></ul>Full-time employees scheduled to work 30 or more hours per week will be eligible for full benefits, including health, dental, vision and hearing benefits, basic and voluntary life benefits, holiday pay and paid time off, which is pro-rated based on their regularly scheduled work week.

Non-Exempt Employees: Health, dental, vision, and hearing benefits, as well as basic and voluntary life benefits, will begin on the first day of the month following 90 days of employment. If the completion of a 90-day waiting period occurs on the first day of the calendar month, coverage will begin on that day.
<div>
Compensation:</div>
<div>
At The Salvation Army - We honor the unique perspectives and contributions of every individual. We are dedicated to fair pay practices, ensuring equal compensation for equal work, regardless of gender, race, or other factors.</div>
<div>
Be part of something meaningful. Whether you're supporting those in need, assisting with disaster relief, or working in areas like finance or fundraising, each role offers a chance to make a lasting impact. If you're looking to align your career with your values, explore opportunities at The Salvation Army and help us create a brighter, more inclusive future for all.</div>
<div>
Compensation: $27.56 - $34.45/year, based on experience.</div></div>

Administrative Assistant to the Executive Director of Finance

The City of New Braunfels

<div>Department:
Finance
FLSA Status:
Nonexempt
Hiring Salary:
19.75-23.70
Welcome, &lsquo;ist das Leben sch&ouml;n!&rsquo; (Life is good!) At the City of New Braunfels, we seek out people ready to serve the community, plan for the future, and preserve our well-renowned natural beauty. Our five Core Values serve as a cornerstone of our work: Integrity, Service, Visionary Leadership, Stewardship of Resources, and Cultural Heritage. Do our values speak to you?
What we&rsquo;re looking for: A motivated and collaborative individual to join the Finance Department. You will continue to successfully serve the current and future needs of the New Braunfels community. Under general supervision, performs a variety of skilled administrative functions for Finance Department; provide administrative support to assigned team members; prepares various types of correspondence, reports, and documentation; maintains department records and files; conducts general accounting duties; gathers, interprets, and prepares data for studies, reports, and projects, and assists in the development of short and long- range plans. The level of work required is considered intermediate. Reports to department Director and/or Assistant Director. This position does not have any direct reports. 
 
Benefits &amp; Total Rewards:
Our City team members are our most valuable asset! We offer Total Rewards when you join our team.
<ul><li>2:1 match on retirement contribution
</li><li>Vacation accrual starts at date of hire &ndash; up to 89 hours annually your first year
</li><li>Get paid to stay &ndash; longevity pay on top of your regular pay after one full year
</li><li>Tuition reimbursement program
</li>Keep learning &ndash; professional and personal development training available 
<li>
</li></ul> 
The responsibilities you&rsquo;ll be trusted with:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties. 
 
<ul><li>Provides administrative support and assistance to the department and/or other designated departmental team members.
</li><li>Performs routine as well as some complex, diverse, and confidential administrative or accounting duties requiring broad and comprehensive experience, skill and knowledge of organizational policies and practices. Prioritizes and manages multiple administrative tasks and projects.
</li><li>Anticipates the needs of senior/executive management and is proactive in addressing them; uses problem solving, decision making, and analytical skills to troubleshoot, make recommendations, and take actions on data and information of mid-level complexity. Coordinates and conducts special projects as assigned.
</li><li>Assists City staff with projects and special events and acts as a liaison between departments.
</li><li>Provides customer service in person and via the telephone; responding to public inquiries and providing information regarding departmental policies, procedures, programs, facilities, and/or municipal services and greeting departmental/City visitors; Assists the general public with reservations and/or registrations; receives and logs service calls and/or customer complaints.
</li><li>Prepares and/or distributes correspondence, memoranda, agenda items/packets, reports, forms, and other assigned documentation; schedules meetings, appointments, and/or hearings; assists in coordinating special events or other departmental activities as assigned. Prepares responses to open records requests.
</li><li>Gathers, interprets, and prepares data from various sources for use in studies, reports, projects, and the development of short and long-range plans.
</li><li>Coordinates budget preparation and monitors budget compliance as it relates to professional development and office supplies;
</li><li>Initiates purchase orders for the Finance Department.
</li><li>Updates and maintains departmental filing systems, databases, lists.
</li><li>Monitors and maintains office supplies and equipment/parts inventories for area of assignment; orders office supplies, uniforms, name badges, and/or business cards.
</li><li>May be required to function as part of City incident command structure.
</li><li>Performs other specialized duties relative to area of assignment as assigned or required.
</li>Assists Purchasing Division with P-card administration. 
<li>
</li></ul> 
Your areas of knowledge and expertise that matter most for this role:
Education and Experience:
Associate degree; AND three (3) to five (5) years administrative support experience; OR an equivalent combination of education and experience. 
<ul><li>
</li></ul> 
Required Licenses or Certifications:
<ul><li>Must possess a valid Texas Driver&rsquo;s License.
</li>Certification as a Notary Public License is preferred. 
<li>
</li></ul> 
Required Knowledge of:
<ul><li>General office practices and equipment, including standard computer software applications. Possesses and applies intermediate internet skills.
</li><li>Records management principles and standards.
</li><li>Basic accounting principles and practices.
</li><li>Service oriented and flexible to meet changing business needs. Customer service standards and protocol.
</li><li>Strong written and oral communication skills. Correct English grammar, composition, spelling, punctuation, and vocabulary.
</li><li>Coordinating and performing a variety of skilled administrative functions as described under the Primary Duties section.
</li><li>Establishing and maintaining cooperative working relationships with City employees, officials and the general public.
</li><li>Maintaining and enforcing all aspects of security of confidentiality of information, documents, and records.
</li><li>Exhibits good judgment and professional etiquette.
</li><li>Ability to organize, set priorities, effectively manage time and demands, and make independent judgments.
</li><li>General finance and accounting knowledge preferred.
</li><li>City policies and procedures preferred.
</li>Data analyst work experience preferred. 
<li>
</li></ul> 
Required Skill in:
<ul><li>Microsoft Outlook and other Microsoft Suite products
</li>Preferred knowledge of Workday financial software 
<li>
</li></ul> 
Your work environment:
<ul><li>Work is performed in a standard office environment subject to sitting, standing, bending, and reaching for extended periods of time; and must be able to pull, push, lift, and carry items weighing up to forty (40) pounds.
</li><li>Must be able to work some evenings as required for meetings.
</li><li>May be required to work immediately before, during or immediately after an emergency or disaster.
</li>NOTE: This position is designated safety and/or security sensitive. 
<li>
</li></ul> 
The City of New Braunfels is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, marital status, military status, order of protection status, or any other legally recognized protected basis under federal, state, or local law.</div>

Part-Time Regular Administrative Assistant - Finance

Netflix

<div>
 At Netflix, our mission is to entertain the world. Together, we are writing the next episode - pushing the boundaries of storytelling, global fandom and making the unimaginable a reality. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology. Come be a part of what&rsquo;s next.
 
 
 We're looking for an experienced Administrative Assistant to support 2-3 senior leaders within our Business Finance &amp; Strategy (F&amp;S) organization. The Administrative Assistant's responsibilities include managing complex calendars, supporting travel plans &amp; associated expenses, editing key emails and memos, planning offsites &amp; team activities, and coordinating with partners across their business organization. A successful candidate is a strong communicator, collaborative, highly detail-oriented, proactive, able to make judgment calls, and move quickly. Prior experience as an administrative assistant in a fluid, fast-paced environment is a must. This position will be based in Los Gatos in the office on a hybrid schedule.
 
 
 
 Responsibilities
 
 
 
 Specific responsibilities include, but are not limited to:
 
 
 <ul>
 <li>
 Proactive management of calendar, travel, and expenses for 2-3 senior leaders within the Business F&amp;S organization
 </li>
 <li>
 Scheduling complex and high-visibility meetings and calls, internally &amp; externally
 </li>
 <li>
 Coordinate travel arrangements and process expense reports
 </li>
 <li>
 Creating presentations and documents using Google Workspace
 </li>
 <li>
 The ability to assist with team projects and events as needed
 </li>
 <li>
 Partner closely with the organization&rsquo;s HR partners and cross-functional teams to identify issues and solutions affecting the morale and cultural health of the organization
 </li>
 <li>
 Coordinating team offsite events &amp; activities
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 5+ years of experience managing multiple executive calendars
 </li>
 <li>
 Proficiency in Google Workspace preferred: Gmail, GCalendar, Google Docs, Google Groups, MS Word/Excel
 </li>
 <li>
 Strong writing and editing skills
 </li>
 <li>
 High attention to detail
 </li>
 <li>
 Responsive and able to work flexibly across multiple time zones
 </li>
 <li>
 Able to stay calm under pressure and work on short deadlines
 </li>
 <li>
 Strong organization skills, with the ability to prioritize and balance multiple projects, and switch easily between tasks
 </li>
 <li>
 Independent worker, with strong judgment and ability to make decisions quickly
 </li>
 <li>
 Highly collaborative and ability to build strong relationships with partners
 </li>
 <li>
 Discreet with the ability to maintain confidential information
 </li>
 <li>
 Being tech-savvy is a huge plus, inclusive of an interest and ability to leverage AI productivity tools
 
 
 </li>
 </ul>
 Generally, our compensation structure consists solely of hourly pay; we do not have bonuses. You choose each year how much of your compensation you want in hourly pay versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The hourly range for this role is $43.27 - $81.73.
 
 
 Netflix provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits. We also offer paid leave of absence programs. Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off. Full-time salaried employees are immediately entitled to flexible time off. See more details about our Benefits here.
 
 
 Netflix is a unique culture and environment. Learn more here.
 
 
 Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.
 
 
 We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.
</div>

Administrative Assistant, Business Finance & Strategy

B&B Hotel Hannover-City

Job Brief:We are seeking a reliable and organized Accountant Cum Personal Assistant to join our Client team in Dubai. The ideal candidate will have solid accounting knowledge along with strong administrative and coordination skills. This role will support the Finance Manager with daily accounting activities while also managing appointments, schedules, and general office coordination. Tagalog-speaking candidates are preferred.Key Responsibilities:Accounting &amp; Finance Support:<ul><li>Assist the Finance Manager with day-to-day accounting and financial operations.</li><li>Prepare and maintain accounting records, invoices, receipts, and payment documentation.</li><li>Process accounts payable and accounts receivable transactions.</li><li>Assist in payroll preparation and salary processing.</li><li>Monitor expense reports and maintain accurate financial records.</li><li>Reconcile bank statements and support monthly financial reporting.</li><li>Coordinate with suppliers and internal departments regarding payments and finance-related matters.</li></ul>Personal Assistant / Administrative Support:<ul><li>Manage the Finance Manager&rsquo;s calendar, meetings, and appointments.</li><li>Schedule and coordinate internal/external meetings.</li><li>Handle calls, emails, and correspondence professionally.</li><li>Prepare reports, letters, and office documents when required.</li><li>Organize filing systems and maintain confidential records.</li><li>Support travel bookings, meeting arrangements, and office administration.</li><li>Assist with any ad-hoc administrative duties assigned by management.</li></ul>Required Qualification / Experience / Skills:<ul><li>Bachelor&rsquo;s degree or Diploma in Accounting, Finance, Business Administration, or related field.</li><li>Minimum 2 years of accounting/administration experience in UAE or GCC preferred.</li><li>Good knowledge of accounting principles and payroll processing.</li><li>Experience using Excel and accounting software (Tally/QuickBooks/ERP).</li><li>Strong organizational and multitasking abilities.</li><li>Good communication skills inEnglish.</li><li>Tagalog speaking is mandatory / preferred.</li><li>Ability to maintain confidentiality and work independently.</li><li>Good attention to detail and time management skills.</li></ul>Job Location: Dubai, UAEType of Employment: Permanent / Full TimeSalary: Up to AED 4,000/monthPay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Are you currently based in UAE?</li></ul><ul><li>Do you have experience in accounting and payroll processing?</li></ul><ul><li>Have you supported senior management as a Personal Assistant before?</li></ul><ul><li>Are you comfortable handling appointments and administrative coordination?</li></ul><ul><li>Are you fluent in Tagalog and English?</li></ul><ul><li>What is your current visa status and notice period?</li></ul>Work Location: In person

Accountant Cum Personal Assistant

Creative HR Solutions (Pvt.) Ltd.

Our client is looking for an Administrative &amp; Finance Asisstant (Female) for their Karachi office.The right candidate will assist the managment and administrative team(s) in day-to-day finance &amp; administrative matters including:<ul><li>Book keeping support.</li><li>Petty cash record management.</li><li>Filing</li><li>Payroll data</li><li>Bank reconciliation</li><li>Meeting coordination</li><li>Communication handling</li><li>Travel arrangements</li><li>Other office related tasks.</li></ul>Qualification: Bachelor's degree in finance.Experience: 02-03 years in similar capacity. Relevant fresh candidates are also eligible to apply.Requirements: Basic accounting knowledge, Good communication skills, attention to details and ability to maintain confidentiality.Pay: Rs45,000.00 - Rs55,000.00 per monthApplication Question(s):<ul><li>What is your Educational qualification?</li><li>How much experience do you have as Finance Assistant?</li><li>Have you done Administrative work before? If yes, in which company?</li><li>What is your current salary &amp; benefits?</li><li>What is your expected salary?</li><li>What is your notice period in your current employment? </li><li>Can you commute to PECHS / Shahrah-e-Faisal office location?</li></ul>Work Location: In person

Administrative & Finance Assistant (FEMALE)

Koshan Development & Investment

Job Description&mdash;Assistant Finance PositionTitle:Assistant FinanceLocation:Abu Dhabi, UAEDepartment:Finance DepartmentReports To:Finance ManagerJob Summary:The Assistant Finance will support the finance department in managing daily accounting and financial activities, ensuring accurate financial records, assisting with reporting, and maintaining compliance with company policies and financial regulations. The role requires strong attention to detail, organizational skills, and the ability to work efficiently in a fast-paced environment.Key Responsibilities:<ul><li>Assist in preparing and maintaining financial records, reports, and documentation.</li><li>Process invoices, payments, reimbursements, and expense claims.</li><li>Support accounts payable and accounts receivable functions.</li><li>Reconcile bank statements and company accounts regularly.</li><li>Assist in preparing monthly, quarterly, and annual financial reports.</li><li>Maintain accurate filing systems for financial and accounting documents.</li><li>Monitor and track company expenses and budgets.</li><li>Coordinate with internal departments regarding financial matters.</li><li>Assist during audits and provide required documentation.</li><li>Ensure compliance with company financial policies and UAE regulations.</li><li>Support payroll preparation and related finance activities when required.</li><li>Handle administrative tasks related to finance operations.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Finance, Accounting, Business Administration, or related field.</li><li>1&ndash;3 years of experience in finance or accounting roles preferred.</li><li>Proficiency in Microsoft Office, especially Excel.</li><li>Knowledge of accounting software and ERP systems is an advantage.</li><li>Strong numerical, analytical, and organizational skills.</li><li>Good communication and interpersonal abilities.</li><li>Ability to maintain confidentiality and accuracy.</li><li>Fluent in English; Arabic is an advantage.</li></ul>Skills Required:<ul><li>Attention to detail</li><li>Time management</li><li>Financial reporting</li><li>Data entry and reconciliation</li><li>Problem-solving skills</li><li>Team collaboration</li><li>Ability to work under pressure</li></ul>Pay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

Finance Assistant

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