finance administrator

Veterans Research and Education Foundation of St. Louis

<p><b>Company Description</b></p><p>Established in 1993, Veterans Research and Education Foundation of St. Louis (VREF) is an independent nonprofit 501(c)(3) corporation, whose main purpose is to administer externally funded (non-VA funded) biomedical research and education projects within the VA St. Louis Healthcare System.</p><p>We are a forward-thinking organization dedicated to supporting innovation and excellence in veterans&rsquo; health initiatives. Our dynamic culture fosters creativity, collaboration, and continuous improvement, while maintaining a positive and inclusive work environment.</p><p>We are looking for an exceptional person to join our administrative team. If you are enthusiastic about making a difference, thrive in a fast-paced setting, are a tireless self-starter and possess a passion for excellence, we want to hear from you. Come be a part of our exciting journey and contribute to our ongoing success!</p><p><b>Job Description</b></p><p>The Finance Administrator is responsible for supporting the Finance department with the handling of a variety of complex accounting and clerical duties. The ideal candidate will be expected to use independent judgment to resolve problems and deviations from the general workflow and will assist in ensuring daily department tasks are completed efficiently.</p><p>This individual is responsible for data entry and maintaining the financial accounting platform, generating invoices, collecting outstanding receivables, assisting with month-end tasks, ensuring revenue is recognized within required time frames according to our internal controls policy and compliance requirements and other day-to-day tasks assigned by the Director of Finance.</p><p><b>JOB</b> <b>FUNCTIONS</b></p><p>&middot; Examines recorded transactions and reconciles to source documents to ensure accuracy.</p><p>&middot; Verifies invoice accuracy and investigates inconsistencies, resolving issues independently.</p><p>&middot; Maintains ledgers, journals, logs, files, and other fiscal accounting records.</p><p>&middot; Monitors the approval sequences within various clinical trial support platforms.</p><p>&middot; Reviews payroll for accuracy prior to processing</p><p>&middot; Performs bank reconciliations to ensure accuracy and compliance with financial records.</p><p>&middot; Communicates necessary accounting information to internal and external users.</p><p>&middot; Maintains appropriate controls of payments and accounting records.</p><p>&middot; Assists with general administrative, financial, and statistical record keeping activities.</p><p>&middot; Perform other duties, as assigned.</p><p><b>Qualifications</b></p><p>&middot; Bachelor's Degree in Accounting or Finance (Required)</p><p>&middot; 1-3 years&rsquo; work experience in accounting, finance or bookkeeping (Required)</p><p>&middot; Experience using QuickBooks and Microsoft Excel (Required)</p><p>&middot; Ability to manage and coordinate multiple projects in a fast-paced, professional environment.</p><p>&middot; Ability to work both independently and with a multidisciplinary team</p><p><b>Additional Information</b></p><p>&middot; Compensation is commensurate with experience.</p><p>&middot; Job is a combination of remote and in person requirements</p><p>Pay: From $63,288.00 per year</p><p>Application Question(s):</p><ul><li>Experience using Quickbooks and Microsoft Excel</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Accounting: 1 year (Required)</li></ul><p>Work Location: Hybrid remote in St. Louis, MO 63106</p>

Finance Administrator

Big Thompson Watershed Coalition

<p><b>JPosition Overview</b></p><p>Big Thompson Watershed Coalition (BTWC) is seeking a highly organized, detail-oriented individual with strong financial management and grant administration skills. This role will support our growing portfolio of restoration, forestry, and community engagement projects by managing daily bookkeeping, assisting with grant compliance, and improving internal systems for tracking deliverables and reporting. Ideal candidates will enjoy building structure, solving problems, and supporting mission-driven work.</p><p>This position is a key part of BTWC&rsquo;s operations, helping ensure financial systems, grant compliance, and reporting remain accurate and well organized as the organization continues to grow. The ideal candidate is proactive, highly organized, and comfortable coordinating with staff to ensure financial records and grant documentation remain accurate and up to date. The position works closely with the Executive Director and program staff to support the financial and reporting needs of BTWC&rsquo;s restoration and forestry programs.</p><p><b>Key Responsibilities</b></p><ul><li>Perform daily bookkeeping using QuickBooks Online, including accounts payable/receivable, expense coding, reconciliations, credit card management, and recurring transactions</li><li>Maintain accurate and timely financial records for multiple restricted and unrestricted funding sources</li><li>Assist with payroll processing and employee reimbursements</li><li>Support preparation of monthly financial statements, budget vs. actual reports, and grant-specific financial summaries</li><li>Ensure documentation standards align with audit and funder requirements</li><li>Provide administrative support for audits, financial reviews, and funder monitoring visits</li><li>Help staff align scopes of work, budgets, and reporting templates across funders</li><li>Contribute to process improvements that make BTWC&rsquo;s financial and reporting systems more efficient</li><li>Support other administrative and operational tasks as needed</li><li>Track deadlines, deliverables, and reporting requirements for all active grants</li><li>Maintain organized digital files for grant agreements, budgets, invoicing, match documentation, and progress reports</li><li>Support staff in developing quarterly and annual grant reports by assembling financial data</li><li>Assist in preparing reimbursement requests, budget amendments, and supporting documentation</li><li>Flag upcoming deadlines and work with staff to ensure all grant reporting and reimbursement materials are submitted on time</li></ul><p><b>Qualifications</b></p><ul><li>Experience in nonprofit bookkeeping using Quickbooks or QuickBooks Online</li><li>Working knowledge of grant management and Uniform Guidance</li><li>Familiarity with grants or contract administration (nonprofit, local government, or similar environment preferred)</li><li>Strong organizational skills with the ability to manage multiple deadlines and complex workflows</li><li>Excellent attention to detail and comfort working with financial data</li><li>Strong documentation habits and a compliance mindset to maintain organized financial and grant records across multiple funding sources</li><li>Interest in improving organizational systems and helping build clear internal processes for financial and grant tracking</li><li>Strong written communication skills for report drafting</li><li>Ability to manage recurring responsibilities with minimal oversight while coordinating with staff in a small, collaborative team</li><li>Ability to communicate proactively with staff to gather documentation, track deadlines, and support timely grant reporting</li><li>Commitment to BTWC&rsquo;s mission and interest in supporting collaborative watershed restoration and community resilience efforts</li></ul><p><b>Preferred Skills (not required)</b></p><ul><li>Experience with federal and state grants (e.g., NFF, CDPHE, CSFS, CWCB, USFS)</li><li>Experience with developing and/or managing project management tracking systems (e.g., Monday.com, Asana, etc.)</li><li>Familiarity with environmental restoration or natural resource management projects</li><li>Interest in building internal systems, improving workflows, or supporting cross-program coordination</li></ul><p><b>Working Conditions</b></p><ul><li>Able to work from home with minimal distraction, under standard office conditions; considerable sitting, standing, and viewing of computer</li></ul><p><b>Compensation</b></p><p>Hourly rate: $30&ndash;$40 per hour depending on experience (equivalent to approximately $55,000&ndash;$70,000 full-time).</p><p>This position is expected to work approximately 15&ndash;25 hours per week depending on workload, grant reporting cycles, and organizational needs. BTWC is open to structuring the role as either a part-time hourly employee position or an independent contractor arrangement depending on candidate preference and qualifications. We do require availability during normal work hours.</p><p><b>Equal Opportunity Employer:</b></p><p>BTWC is an Equal Opportunity Employer. We don&rsquo;t discriminate against any otherwise-qualified individual on the basis of race, color, religion or religious affiliation, gender, gender identity, familial status, age, genetics, disability, sexual orientation, veteran status, or national origin in any phase of employment for this position.</p><p>We encourage candidates to apply even if they do not meet every listed qualification, as relevant experience, transferable skills, and demonstrated ability to learn are also valued.</p><p>BTWC recognizes the historical and ongoing stewardship of Indigenous peoples in the Big Thompson Watershed and is committed to inclusive, equitable restoration practices.</p><p>Pay: $30.00 - $40.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li></ul><p>Work Location: Hybrid remote in Loveland, CO 80539</p>

Finance & Grants Administrator

Jimmy John's Sandwiches

<div><div><div><div><div><div><p>6800 Rockside Rd, Independence, OH 44131, United States</p>
</div></div><p></p><div><h2 class="jobSectionHeader"><b>Job Description</b></h2>
<div><div><p><b>Business Administrator</b></p><p>
 Independence/Cleveland, OH | Part<i>-Time 15 hrs.week</i> | <i>Food Service Franchise (2 Locations)</i></p><p>
We're looking for a reliable and detail-oriented <b>Business Administrator</b> to help manage the behind-the-scenes operations that keep our stores running smoothly.</p><p>
⸻</p><p><b>
What You&rsquo;ll Do</b></p><p>
As our Business Administrator, you&rsquo;ll play a key role in supporting both stores with administrative, financial, and HR functions. Your responsibilities will include:</p><p><b>
Payroll &amp; HR</b></p><p>
Process bi-weekly payroll and maintain employee records</p><p>
Handle onboarding paperwork and compliance documentation</p><p>
Track hours, PTO, and labor law compliance</p><p>
Complete motor vehicle reports and background checks for new hires</p><p>
 <b>Finance &amp; Accounting</b></p><p>
Manage accounts payable/receivable and vendor payments</p><p>
Reconcile bank statements and assist with financial reporting</p><p>
Oversee business insurance policies and claims</p><p>
 <b>Administrative Operations</b></p><p>
Maintain organized filing systems (digital and physical)</p><p>
Support inventory tracking and vendor coordination</p><p>
Assist with scheduling and store communications</p><p>
 <b>Compliance &amp; Reporting</b></p><p>
Ensure compliance with local, state, and federal regulations</p><p>
Prepare and submit required filings and reports</p><p>
Support audits and inspections</p><p>
⸻</p><p><b>
What We&rsquo;re Looking For</b></p><p>
Associate&rsquo;s or Bachelor&rsquo;s degree in Business, Accounting, or related field (preferred)</p><p>
2+ years of experience in payroll, bookkeeping, or administrative roles</p><p>
Proficiency in Microsoft Office and accounting software (e.g., QuickBooks, Gusto)</p><p>
Strong organizational and communication skills</p><p>
Experience in food service or retail is a plus</p><p>
⸻</p><p><b>
What We Offer</b></p><p>
Competitive pay based on experience</p><p>
Flexible work schedule (some remote work possible)</p><p>
Paid time off and holidays</p><p>
⸻</p><p><b>
Apply Today!</b></p><p>
If you're a proactive problem-solver who enjoys keeping things organized and running smoothly, we&rsquo;d love to hear from you. Click to join our team!</p><p>
⸻</p><h3 class="jobSectionHeader"><b>
Company Introduction</b></h3><p>
We slice our all-natural* meats and fresh veggies in-house every day. Our fresh-baked bread is made right here where you can see it, and our house-made tuna salad is fresh every day. The flavor of a ripe tomato, crisp shredded lettuce, combined with fresh-baked bread, fresh-sliced meat and real Hellmann's&reg; mayo - that's when the magic happens. Made with love every single day since 1983. That's Jimmy Fresh!</p></div><br>
</div>
</div></div><div><div><h2 class="jobSectionHeader"><b>Job Details</b></h2>
<div><div><p>Job Category</p>
<p>Above Restaurant Leadership</p>
</div><div><p>Pay Range</p>
<p>$18.00 - $23.00 per hour</p>
</div><div><p>Job ID</p>
<p>225c33f8</p></div></div></div></div></div></div></div><p></p>

Business Administrator

FACILITY SITE CONTRACTORS

<div><p>At Facility Site Contractors, Inc., (FASCON), We are looking for an experienced <b>Part-Time</b> <b>Financial Administrator </b>to assist in the daily financial operations of a small business, ensuring accurate, timely, and compliant financial reporting. This role assists in core accounting functions, including accounts payable, accounts receivable, payroll, general ledger maintenance, and tax filings. The Administrator will assist in the month-end closing process, provides financial insights into management, and identify opportunities to automate or improve accounting workflows. This is an in-office position.</p><p></p><p><b><i><br>
Skills and Qualifications</i></b></p><br>
<p></p><ul><li>
Bachelor&rsquo;s degree in business, finance, or related experience.</li><li>
In-depth knowledge of corporate financial law and risk management practices.</li><li>
Excellent knowledge of data analysis and forecasting methods.</li><li>Strong knowledge of GAAP and small-business accounting practices.</li></ul><br>
<p></p><ul><li>
Experience with accounting software and systems (e.g., QuickBooks, Sage ).</li><li>
Problem solving and strategic skills a must.</li><li>
Strong leadership and organizational skills</li><li>
Excellent communication and people skills</li><li>
Experience with accounting for long-term construction contracts</li><li>
Experience with accounting for long-term Facilities Contracts</li></ul><p></p><p><b><i><br>
 Duties &amp; Responsibilities:</i></b> include the following.</p><br>
<p></p><ul><li>
Perform financial forecasting with current and historical reporting.</li><li>
Work with Executive Leadership to establish budgets.</li><li>
Work with President/HR/Executive Administrative Officer on record keeping, taxes, insurance, audits to make sure every financial aspect of the business adheres to legal and industrial standards.</li><li>
Work with accounting firm and Executive Administrative Officer to develop monthly, quarterly and year end reporting.</li><li>
Supports owners&rsquo; business ventures.</li><li>
Ensure compliance with the law and company&rsquo;s policies.</li><li>
Ensure credit card management is in compliance.</li><li>
Works with Division VP on division budgets, financials for proposals and to create proposal numbers</li><li>
Training in company utilized accounting software (Sage, Sage Paperless and Quick Books).</li></ul><p><b>
Daily and Weekly Operations</b></p><br>
<p></p><ul><li>
Reviews accounts payable and accounts receivable for accuracy.</li><li>
Maintain the general ledger and ensure accurate posting of transactions.</li><li>
Perform daily or weekly bank and account reconciliations to prevent month-end bottlenecks.</li></ul><p><b>
Month-End Close</b></p><br>
<p></p><ul><li>
Assisting in the company&rsquo;s financial records for each month, ensuring all transactions are properly recorded and reconciled.</li><li>
Review bank statements, reconcile balance sheet accounts, and verify accuracy across all ledgers.</li><li>
Prepare journal entries including depreciation, accruals, and prepayments and report to appropriate executive for concurrence and approval for posting</li><li>
Minimize unnecessary journal entries by improving upstream processes and documentation.</li><li>
Assist in producing monthly financial statements, including the income statement, balance sheet, and cash flow statement.</li><li>
Assist with preparation and analysis of work in process schedule.</li><li>
Review financial statements for accuracy, completeness, and compliance with accounting standards.</li><li>
Close and lock the accounting period in the financial system once all entries and reconciliations are complete.</li><li>
Ensure the month-end close is completed within a few business days following month-end.</li></ul><p><b>
Compliance and Reporting</b></p><br>
<p></p><ul><li>
Manage tax filings and ensure compliance with federal, state, and local regulations.</li><li>
Maintain documentation for audits and support audit-related inquiries.</li><li>
Uphold compliance with company policies, GAAP, and other applicable accounting standards.</li></ul><p><b>
Process Improvement &amp; Automation</b></p><br>
<p></p><ul><li>
Identify opportunities to automate accounting tasks using accounting software tools.</li><li>
Streamline data entry, reconciliation processes, and implement workflow improvements to enhance accuracy and efficiency.</li><li>
Other duties as assigned.</li></ul><p></p><p><b><i><br>
Supervisory Responsibilities - None</i></b></p><p></p><p><b><br>
Computer Skills</b></p><p>
To perform this job successfully, an individual should have a strong working knowledge of the following programs:</p><p>
Proficient in the use of MS Office and financial management software. Currently using Sage Products and Quick Books.</p></div>

Financial Administrator

St. Matthew's Lutheran Church

<p>St. Matthew's Ev. Lutheran Church is a welcoming Lutheran (ELCA) church in Wauwatosa called to nurture faith, equip people to serve others, and make a difference in the world. We are seeking a skilled and principled Financial Administrator to maintain accurate bookkeeping, process financial income and expenses, and ensure efficient office operations. This is a comprehensive role responsible for the full financial life of our church, ensuring our resources are managed with integrity, accuracy, and professional excellence.</p><p><b>Key Responsibilities</b></p><ul><li><b>Bookkeeping &amp; Payroll:</b> Maintain all church accounting and financial records, process bills, and perform weekly bank and credit card reconciliations. Manage staff payroll and benefits, serving as the liaison for third-party processing systems.</li><li><b>Financial Oversight &amp; Stewardship:</b> Collaborate with the Finance Committee and Treasurer on annual budget development. Proactively monitor monthly income and expenditures against estimates, flagging variances to leadership to ensure long-term stewardship goals are met.</li><li><b>Records &amp; Reporting:</b> Manage member contribution and pledge data within church management software. Generate quarterly giving statements and produce detailed monthly financial reports to support the strategic decisions of the Church Council.</li><li><b>Compliance &amp; Administration:</b> Assist with annual audits, coordinate building appraisal records, and ensure strict compliance with state and federal labor and tax laws.</li></ul><p><b>Qualifications</b></p><ul><li><b>Experience:</b> Minimum of two years of professional accounting or bookkeeping experience.</li><li><b>Technical Skills:</b> Strong foundational comfort with digital financial systems and Microsoft Excel; willingness to learn and manage church-specific software (e.g., Realm or Shepherd&rsquo;s Staff).</li><li><b>Education:</b> High school diploma required; a four-year degree in a related field is preferred.</li><li><b>Core Competencies:</b> Exceptional attention to detail, strong project management skills, and a steadfast commitment to maintaining strict confidentiality regarding member giving and sensitive financial records.</li></ul><p><b>How to Apply</b><br/>You may apply directly through Indeed or by emailing your materials to Pastor Kevin Kretzmann Farrar at <b>PastorKevin@StMattsTosa.org</b>.</p><p>To be considered for this position, please ensure your application includes:</p><ul><li>A current resume.</li><li>A brief cover letter.</li><li>The names and contact information for two professional references.</li></ul><p>If you apply through Indeed, please include your references and cover letter as part of your resume attachment. Applications are being reviewed on a rolling basis, with a target submission deadline of March 31, 2026. Please note that references will only be contacted for final-round candidates after notification.</p><p>Pay: $20.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>On-the-job training</li><li>Paid time off</li></ul><p>Work Location: Hybrid remote in Milwaukee, WI 53213</p>

NetChain Technology LLC

<div><div><div><div>Job Title:
</div><div><div>Accounts Payable Administrator
</div></div></div></div><div><div><div>Remote Allowed:
</div><div><div>No
</div></div></div></div><div><div><div>Location:
</div><div><div>Lancaster, Ohio
</div></div></div></div><div><div><div>Salary Range:
</div><div><div>$55,000 &ndash; $65,000 USD
</div></div></div></div><div><div><div>Job Type:
</div><div><div>Full-Time (Onsite Only)
</div></div></div></div><div><div><div><div><p><b>About the Opportunity</b></p><p>
We are recruiting for a Accounts Payable Administrator to support operations within a manufacturing environment. This role plays a key part in driving performance, reliability, and continuous improvement.</p><p><b>
Position Overview</b></p><p>
The Accounts Payable Administrator will be responsible for core functional responsibilities, working cross-functionally with internal teams to support operational and business objectives.</p><p><b>
Key Responsibilities</b></p><ul><li>
Execute core responsibilities aligned with role scope</li><li>
Collaborate with internal teams across operations and leadership</li><li>
Support process improvements and efficiency initiatives</li><li>
Ensure compliance with company and regulatory standards</li><li>
Provide reporting, documentation, and analysis</li></ul><p><b>
Required Qualifications</b></p><ul><li>
Relevant degree or equivalent experience</li><li>
Experience in manufacturing or industrial environment</li><li>
Strong communication and problem-solving skills</li><li>
Ability to work onsite in a fast-paced environment</li></ul><p><b>
Preferred Experience</b></p><ul><li>
Industry-specific experience</li><li>
Experience with systems/tools relevant to role</li><li>
Continuous improvement mindset</li></ul><p><b>
Compensation &amp; Benefits</b></p><p><b>
Salary: </b>$55,000 &ndash; $65,000 USD</p><p><b>
Full benefits package</b></p></div></div></div></div></div>

Accounts Payable Administrator

Local Environmental Agriculture Project (LEAP)

<p><b>Position Description</b></p><p>The Finance Administrator will fulfill a central role on the LEAP team. This position is responsible for maintaining accurate financial records and ensuring compliance with applicable laws and regulations. This role supports day-to-day accounting operations including general ledger entries, reconciliations, accounts receivable, accounts payable, and financial reporting. The ideal candidate has strong attention to detail, a solid understanding of accounting principles, problem-solving skills and maintains confidentiality around financial information. If you have experience working with nonprofit accounting systems, particularly in a small-team environment, this role is an opportunity to put those skills to use. This position works closely with the Directors and Managers and reports to the Executive Director.</p><p>&zwj;<b>Position Responsibilities</b></p><p>Bookkeeping</p><ul><li>Manage all bookkeeping functions including A/R, A/P.</li><li>Work with the 3rd party payroll company to submit bi-weekly payroll.</li><li>Process receipts and make bank deposits regularly.</li><li>Create and track invoices as needed.</li><li>Complete month end reports including sales tax, journal entries, and bank reconciliations.</li></ul><p>Compliance</p><ul><li>Work with the ED, external accountant, and external auditors to update and implement all necessary business policies and accounting practices; improve the organization&rsquo;s overall policy and procedure manual.</li><li>Work with the ED to coordinate the annual audit process, liaise with LEAP staff, external auditors, and external accountant; assess and implement any changes necessary.</li><li>Maintain filings and processes to ensure compliance with local, state and federal requirements including annual submissions, fees, and licenses for organizational and program operation. Work with the ED, Program Directors and Managers on compliance as needed.</li></ul><p>Administration</p><ul><li>Receive and process mail.</li><li>Work with Hiring Supervisors to process new hires and ensure compliance with new hire reporting requirements.</li><li>Work with ED and Directors to ensure adequate insurance coverage/needs.</li><li>Monitor employee benefits, including PTO and administration of the retirement plan.</li><li>Maintain financial records and files (paper and electronic) in a neat and orderly manner.</li></ul><p>Financial Reporting</p><ul><li>Provide reports to ED and Directors, as requested.</li><li>Work with ED and Directors on financial tracking and reporting for private and government grants, including draws and reimbursement requests.</li><li>Work with Directors and Managers on financial tracking and reporting for program income and expenses.</li></ul><p><b>Required Knowledge, Skills, and Attributes</b></p><ul><li>Two-year degree or certificate in accounting or related field with 2+ years of hands-on experience (or equivalent accounting/bookkeeping experience)</li><li>Experience in accounting systems such as QuickBooks, Sage, or similar</li><li>Strong understanding of basic accounting principles</li><li>High attention to details and deadlines and a commitment to accuracy</li><li>Strong organizational, analytical, and problem solving skills</li><li>Maintain confidentiality around financial information</li><li>Ability to manage multiple priorities independently</li><li>Thrive when working independently and as a supportive team member</li><li>Good listening and communication skills</li><li>Commitment to continual learning</li></ul><p>&zwj;<b>Strongly Preferred</b></p><ul><li>Experience working with grants and nonprofit organizations</li></ul><p><b>Position Details</b></p><ul><li>This is an in-person position (with some remote possible) at The LEAP Hub (1027 Patterson Ave SW, Roanoke)</li><li>Flexibility to create a schedule that includes regular in-person hours between 10-4 (Monday-Friday)</li><li>Part-time, hourly position; average of 20-25 hours per week</li><li>$20-25/hour, depending on experience</li><li>Benefits include paid time off, matching retirement account, health and wellness reimbursement stipend, and discounts on local food</li></ul><p>&zwj;<b>Application Details</b></p><ul><li>To apply, email the following to info@leapforlocalfood.org</li><li>A cover letter that speaks to why you are interested in this position and your experience and skills related to the position</li><li>A resume that supports your cover letter</li><li>Applications are accepted on a rolling basis, with a <b>priority deadline of March 15, 2026</b></li><li>Background check will be required</li></ul><p>Job Type: Part-time</p><p>Pay: $20.00 - $25.00 per hour</p><p>Expected hours: 20 &ndash; 25 per week</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Flexible schedule</li><li>Paid parental leave</li><li>Paid time off</li></ul><p>People with a criminal record are encouraged to apply</p><p>Work Location: In person</p>

Nonprofit Financial Administrator

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Finance Administrator

Finance & Grants Administrator

Business Administrator

Financial Administrator

Financial Administrator

Accounts Payable Administrator

Nonprofit Financial Administrator