finance administrator

Transact

We are seeking a highly organised and detail-oriented Finance Administrator to join our Finance Team on a 14-month fixed-term contract. This is a fantastic opportunity for someone with strong accounts payable experience and a keen eye for accuracy to play a key role in a dynamic and supportive finance team. The successful candidate will contribute to the ongoing upgrade of the accounting system, therefore experience with similar system upgrade projects would be beneficial.The RoleThe role will support the Finance team with accurate invoice and expense processing, daily bank reconciliations, management reporting, and coordination with auditors during interim and annual audits.Other responsibilities include<ul><li>processing a high volume of invoices using the accounting system Navision.</li><li>dealing with staff expenses and company credit cards.</li><li>double entry bookkeeping of invoices in the accounting system, including prepayments where relevant.</li><li>performing daily bank reconciliations for 45 corporate bank accounts.</li><li>liaising with third parties such as auditors when required.</li><li>petty cash and inter-company reconciliations.</li><li>Support the upgrade of the accounting system from Navision to Microsoft Dynamics D365, including assisting with system testing and contributing to the optimisation of key financial processes to drive efficiency and improve controls.</li><li>Supporting the implementation of the new purchase order system by assisting various departments across the business in adopting and effectively using the platform.</li></ul>Person SpecificationThe ideal candidate will be educated to degree level or equivalent with good MS Excel skills. The position requires an individual with excellent communication skills, and the ability to deal with suppliers and staff at all levels in the company. They should have a "can do" attitude, be able to work well under pressure, and have excellent attention to detail. Previous experience in accounts payable and a solid understanding of double-entry bookkeeping are essential. Familiarity with system upgrades is desirable, though not a requirement.We offer a competitive remuneration package, including company discretionary bonus, excellent pension contributions, an attractive staff share scheme, BUPA health insurance, buying and selling of annual leave and sponsorship of relevant professional qualifications.The role is based in our central London office, working a minimum of two days a week in the office and three days a week from home.About UsTransact is a leading UK investment wrap platform for financial advisers and their clients. Our culture is collaborative, inclusive and open-minded. We work hard to continually challenge the way we do things to maintain our market leading status.As a customer-centric and client focused business, we put our clients, like Mrs Miggins, at the heart of everything we do.Our platform enables clients and their advisers to manage their financial portfolio in one single online place, and is supported by unrivalled personal service. Our goal is to make all aspects of portfolio management as easy and efficient as possible for everyone involved, through the features we develop, our integrations with other systems, and the support we provide.Our purpose: We enable the Miggins family and their adviser to hold their investments on a single platform across wrappers. We provide custody, tax wrapping, trading and reporting.Our strategy: We make financial planning easier for advisers by delivering great service. Our platform helps advisers grow revenues and reduce risk and cost in their business. We will always have control of our technology, wrappers and service.Our values: We do the right thing for customers, advisers, staff, shareholders, suppliers and the wider community.Transact's parent company, IntegraFin Holdings plc, is listed on the London Stock Exchange and is a constituent of the FTSE 250 index. Established in 2000, today we have over £65.9 billion of funds under direction on behalf of over 8,000 advisers and 241,000 investor clients (as at March 2025).Equal OpportunitiesWe provide a diverse and inclusive workplace and ensure that all of our staff respect and understand individual differences. We are an equal opportunities employer and positively encourage applications from suitably qualified and eligible candidates regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, religion or belief, sex or sexual orientation.

Finance Administrator

MCCOIN VIRTUAL ASSETS L.L.C

RH-002-010Position Title: Crypto Brokerage Operations &amp; Finance AdministratorCompany: McCoin Virtual Assets LLCReporting to: Chief Financial Officer (CFO) or Chief Investment Officer (CIO)Location: Dubai &ndash; Office Based at Lake Central TowerJob Summary:McCoin is seeking a detail-oriented Crypto Brokerage Operations &amp; Finance Administrator to manage and oversee institutional exchange accounts (Binance, OKX, Crypto.com). The role involves monitoring and reconciling trading activity, preparing monthly financial and revenue reports, ensuring account accuracy, and supporting operational compliance across brokerage activities.The ideal candidate has strong experience in financial reporting, crypto brokerage operations, and digital asset accounting, with the ability to handle data from multiple trading platforms and wallets with precision.Key Responsibilities:<ul><li>Act as the institutional account administrator across Binance, OKX, and Crypto.com brokerage dashboards.</li><li>Manage and verify daily balances, deposits, withdrawals, and trade settlements across exchange accounts and custody wallets.</li><li>Prepare monthly revenue reports, including trading fees, commissions, spreads, and referral revenues.</li><li>Perform account reconciliations between on-chain and off-chain records, ensuring all transactions are logged and balanced.</li><li>Generate and maintain ledgers of trading activity, client balances, and platform commissions.</li><li>Collaborate with finance and compliance teams to ensure reporting accuracy in line with VARA and FATF guidelines.</li><li>Support audit readiness, data integrity checks, and exchange transaction confirmations.</li><li>Create and maintain internal dashboards and spreadsheets for live balance tracking and historical performance.</li><li>Provide weekly summaries to senior management, highlighting trends and discrepancies.</li><li>Assist in setting up and managing API integrations for data retrieval from Binance, OKX, and Crypto.com institutional portals.</li></ul>Required Qualifications:<ul><li>Bachelor&rsquo;s degree in finance, Accounting, Economics, or Blockchain/Fintech Management.</li><li>2&ndash;4 years of experience in financial operations, accounting, or exchange administration (crypto or traditional brokerage).</li><li>Familiarity with institutional exchange dashboards (Binance Institutional, OKX Broker, Crypto.com Exchange).</li><li>Strong understanding of crypto asset accounting principles, P&amp;L reconciliation, and ledger management.</li><li>Proficient in Excel/Google Sheets, with experience in pivot tables and financial modelling.</li><li>Working knowledge of on-chain explorers, wallet reconciliation, and transaction verification.</li><li>Experience with API-based data exports and automation tools for reporting (e.g., Zapier, Power BI, or Python scripts) is a plus.</li><li>Strong analytical skills and attention to detail with a high sense of responsibility.</li><li>Ability to handle confidential financial information discreetly.</li><li>Excellent communication and documentation skills.</li></ul>Core Competencies:<ul><li>Background in crypto exchange operations, digital asset treasury, or brokerage accounting.</li><li>Experience working with custodial service providers (e.g., HexTrust, Fireblocks).</li><li>Familiarity with VARA, ESMA, or MiCA financial compliance frameworks.</li><li>Prior work in fintech, digital banking, or DeFi operations is advantageous.</li></ul>Compensations and Benefits:<ul><li>Working Hours: Mondays to Fridays from 9AM to 5PM</li><li>Airticket: Per Annum</li><li>Medical Insurance: Comprehensive Insurance</li><li>Annual Leave: after completion of 1 year in service</li><li>Salary: To be discussed</li></ul>Job Type: Full-timePay: AED8,000.00 - AED15,000.00 per month

Crypto Brokerage Operations & Finance Administrator

Cyber Defentech

Key Responsibilities<ul><li>Manage employee records, attendance, payroll, and leave management.</li><li>Assist in recruitment, onboarding, and performance monitoring.</li><li>Handle vendor payments, invoices, and expense tracking.</li><li>Maintain financial documentation, petty cash, and reconciliation reports.</li><li>Support management with data-driven HR and finance reports.</li><li>Coordinate with external auditors and ensure compliance with statutory requirements.</li><li>Facilitate communication within the organization and support administrative activities.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Commerce, Business Administration, or a related field (Commerce background preferred).</li><li>Prior experience in HR or Finance roles is an advantage.</li><li>Strong understanding of accounting principles and HR policies.</li><li>Proficiency in MS Office (Excel, Word) and financial/HR software tools.</li><li>Fluent English communication (spoken and written) is mandatory.</li></ul>Key Skills<ul><li>Excellent interpersonal and organizational skills.</li><li>Analytical thinking and problem-solving ability.</li><li>High level of accuracy and integrity in handling confidential data.</li><li>Time management and multitasking capabilities.</li></ul>Job Types: Full-time, FresherPay: &#8377;10,000.00 - &#8377;15,000.00 per monthWork Location: In person

HR & Finance Administrator

INTEGRO PARTNERS LTD

Location: Hybrid (2-3 days office/remainder remote) - Birmingham Contract: 6-Month FTCSalary: Up to £28,000 An established invoice finance lender is seeking an Invoice Finance Administrator to join their operations team on a 6-month fixed-term contract. This is an excellent opportunity for a detail-oriented finance professional to gain experience within a reputable lender known for its supportive culture and client-focused approach.The Role:Reporting to the Operations Manager, you'll support the day-to-day running of client facilities across invoice discounting and factoring products. You'll work closely with internal teams and clients to ensure accurate processing of invoices, reconciliations, and payments.Key Responsibilities:<ul> <li>Managing daily payment runs and reconciling client accounts.</li><li>Supporting cash allocation and funding processes.</li><li>Investigating and resolving client queries in a timely manner.</li><li>Maintaining up-to-date records and supporting internal reporting.</li><li>Assisting with compliance and audit requirements as needed.</li></ul> Candidate Profile:<ul> <li>Prior experience in invoice finance, factoring, or financial administration (preferred).</li><li>Excellent attention to detail and accuracy under pressure.</li><li>Strong communication and problem-solving skills.</li><li>Confident using financial systems and Microsoft Office (especially Excel).</li><li>Team-oriented, organised, and adaptable.</li></ul>

Administrator - FTC Invoice Finance

Brix

Finance and Billing Administrator (US Time Zone, Full-Time)Enzo Dialer is seeking a meticulous and highly organized Finance and Billing Administrator to join our team. This is a critical full-time role responsible for managing the entire billing lifecycle for our customers, ensuring accuracy across all financial and CRM systems, and supporting our finance operations.If you thrive on precision, enjoy solving complex billing puzzles, and are looking for a key operational role in a fast-paced environment, we encourage you to apply!Core ResponsibilitiesAs our Finance and Billing Administrator, you will be the backbone of our customer invoicing and payment processes:<ul><li>Invoicing &amp; Payments: Create and accurately send invoices to all Enzo Dialer customers. Reconcile incoming payments from various sources, including Stripe, ACH, and manual transfers.</li><li>Account Management: Track and actively manage overdue accounts, sending timely reminders and coordinating with the sales team to resolve delinquencies.</li><li>Subscription Management: Handle all customer subscription changes, including upgrades, downgrades, and cancellations.</li><li>Data Integrity: Regularly validate setup fees and recurring charges against data in our CRM. Maintain strict accuracy and consistency between Stripe, CRM, and internal financial records.</li><li>Reporting: Prepare essential monthly reports detailing revenue and churn for management review.</li><li>Issue Resolution: Efficiently manage refund requests, chargebacks, and disputes. Collaborate closely with the Customer Success team to resolve all billing-related customer issues.</li><li>Finance Support: Support the broader finance team with tasks related to month-end close, revenue recognition, and affiliate payouts.</li></ul>Qualifications and Skills<ul><li>Proven experience in a billing, finance, or accounting role, preferably with a subscription-based business model.</li><li>Familiarity with billing platforms (e.g., Stripe) and CRM systems is a significant plus.</li><li>Strong proficiency in data management and attention to detail is essential.</li><li>Excellent communication and organizational skills.</li><li>Ability to work independently and manage multiple tasks in a time-sensitive environment.</li><li>Must be available to work within the US time zone.</li></ul>Salary and Details<ul><li>Job Type: Full-Time</li><li>Salary Range: $1,000 - $1,200 per month</li><li>Location: Remote (US Time Zone)</li></ul>Ready to bring your billing expertise to Enzo Dialer? Apply today!Job Type: Full-timePay: E&pound;38,000.00 - E&pound;50,000.00 per month

Finance and Billing Administrator

NECC CONCRETE SOLUTIONS PVT LTD

Office Administrator + Accountant &ndash; Mining Operations (Namibia) Location: Namibia (Country in Southern Africa)Minimum 2&ndash;3 years of combined experience in accounting and administration.About Us: We are a growing iron ore mining company in Namibia, focused on building efficient and sustainable operations. We are seeking a dependable and detail-oriented Office Administrator &amp; Accountant to manage both administrative and financial functions, ensuring smooth office operations and accurate financial management.Key Responsibilities:Accounting &amp; Finance:<ul><li>Handle all accounting, bookkeeping, and financial reporting activities.</li><li>Manage accounts payable, receivable, payroll, and reconciliations.</li><li>Prepare monthly and annual financial statements in compliance with company and statutory requirements.</li><li>Support budgeting, cost tracking, and project expenditure control.</li><li>Liaise with auditors, banks, and government authorities for compliance, reporting, and statutory filings.</li><li>Maintain accurate financial records for mining operations and procurement.</li></ul>Administration &amp; Office Management:<ul><li>Oversee daily office operations to ensure an efficient and professional work environment.</li><li>Manage correspondence, document control, and filing systems.</li><li>Coordinate meetings, travel arrangements, and logistics for management and field staff.</li><li>Support HR tasks, including maintaining attendance records and assisting with recruitment documentation.</li><li>Handle procurement of office supplies and maintain inventory.</li><li>Interact with local and government bodies to support smooth functioning and compliance of company operations.</li><li>Liaise with vendors, contractors, and service providers.</li><li>Ensure adherence to company policies and administrative standards.</li></ul>Qualifications &amp; Experience:<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or related field.</li><li>Minimum 2&ndash;3 years of combined experience in accounting and administration, preferably in mining, construction, or industrial sectors.</li><li>Strong understanding of financial regulations and tax compliance in Namibia.</li><li>Proficiency in accounting software and Microsoft Office Suite.</li><li>Excellent organizational, communication, and multitasking skills.</li><li>High integrity, attention to detail, and ability to work independently.</li><li>Fluent in English (spoken and written); knowledge of local languages is an advantage.</li></ul>Job Types: Full-time, PermanentPay: Up to &#8377;40,000.00 per monthApplication Question(s):<ul><li>How many years of experience do you have as an Office Administrator or in a similar administrative role?</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: Remote

Office Administrator

Qiddiya Investment Company

<div>Qiddiya Investment Company is at the forefront of developing a unique entertainment destination in Saudi Arabia. We are currently seeking a meticulous Administrator - Accounts Payable to join our finance team. This key role will focus on the efficient processing and management of accounts payable activities.
As an Administrator, you will be responsible for handling vendor invoices, managing payment processing, and maintaining accurate records to support our financial operations. Your attention to detail and organizational skills are essential for ensuring compliance and contributing to the overall effectiveness of the accounts payable function.<h3 class="jobSectionHeader"> 
Responsibilities</h3><ul>
<li>Process and review vendor invoices for accuracy and compliance with company policies and procedures.</li>
<li>Coordinate with vendors and internal departments to resolve any invoice discrepancies and payment inquiries.</li>
<li>Maintain accurate vendor records and ensure timely updates in the accounting system.</li>
<li>Assist in preparing accounts payable reports and metrics for management review.</li>
<li>Support month-end closing activities, including reconciliation of accounts payable accounts.</li>
<li>Ensure timely processing of payments while adhering to internal controls and financial regulations.</li>
<li>Stay up-to-date with best practices in accounts payable management and regulatory changes.</li>
</ul>Requirements<ul>
<li>Bachelor's degree in Accounting, Finance, or a related field preferred.</li>
<li>1-3 years of experience in accounts payable or a similar finance role.</li>
<li>Strong understanding of accounts payable processes and best practices.</li>
<li>Proficient in accounting software and Microsoft Office, particularly Excel.</li>
<li>Excellent attention to detail and strong organizational skills.</li>
<li>Good analytical and problem-solving capabilities.</li>
<li>Effective communication skills for collaboration with vendors and internal teams.</li>
<li>Ability to manage multiple tasks and prioritize effectively in a fast-paced work environment.</li>
</ul>Benefits<ul><li><ul>
<li>Education: A Bachelor&rsquo;s degree in Business Administration, Project Management, Information Technology, or a relevant discipline.</li>
<li>Experience: At least 4 years of relevant experience as a Business Analyst involved in PMIS implementations or related projects.</li></ul></li></ul></div>

Administrator - Accounts Payable (CORS353)

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