finance and administration manager

Maumelle Country Club

Position TitleFinance and Administration Manager (F&amp;A Mgr.)Department:Accounting / FinanceLocation:Country Club OperationsReports To:Board of DirectorsEmployment Type:Full-TimePosition SummaryThe F&amp;A MGR. is responsible for managing all accounting functions such as Accounts payable, accounts receivable, bank accounts reconciliation, cash reconciliation, payroll, HR &amp; benefits (limited), financial reporting to the board, member account services and other general office duties as needed. This role requires strong accounting knowledge, excellent organizational skills, attention to detail, and the ability to provide outstanding customer service to members, guests, and vendors. The ideal candidate will help ensure the financial integrity of the country club operations while maintaining positive relationships with vendors, staff, and members.Key Responsibilities&middot; Accounts payable&middot; Accounts receivable&middot; Bank accounts reconciliation&middot; Cash reconciliation&middot; Payroll&middot; HR &amp; benefits (limited)&middot; Financial reporting to the board&middot; Member account services&middot; General office duties as needed&middot; Reconcile vendor statements and resolve discrepancies&middot; Communicate with vendors regarding billing issues or payment status&middot; Clearly document all recordsGeneral task for Accounts Payable &amp; Receivable&middot; Match invoices to purchase orders and receive documentation&middot; Prepare and process weekly check runs or electronic payments&middot; Maintain vendor files and ensure proper documentation&middot; Generate member and customer invoices for golf fees, memberships, events, and services&middot; Post payments including cash, checks, credit cards, and electronic payments&middot; Monitor outstanding balances and perform collection follow-ups as needed&middot; Reconcile daily deposits with POS and accounting systems&middot; Maintain accurate records of member accounts and payment historiesAccounting &amp; Administrative Duties&middot; Month-end closing processes&middot; Reconcile general ledger accounts related to AP/AR&middot; Maintain organized financial records and documentation&middot; Financial reporting and audits as needed&middot; Provide board solutions to financial inquiries or account research&middot; Ensure compliance with company accounting policies and proceduresRequired Qualifications&middot; Bachelor&rsquo;s degree in accounting, Finance, Business administration, or equivalent experience&middot; Minimum 5 to 7 years&rsquo; accounting experience, finance&middot; Strong knowledge of accounting principles and bookkeeping practices&middot; Proficiency with accounting software and Microsoft Excel&middot; High level of accuracy and attention to detail&middot; Excellent organizational and time management skills&middot; Strong written and verbal communication skills&middot; Ability to maintain confidentiality of financial informationPreferred Qualifications&middot; Experience in hospitality, golf course, club, or recreational operations&middot; Familiarity with POS systems and membership billing systems&middot; Experience with accounting platformsKey Competencies&middot; Accounting and financial accuracy&middot; Organization and documentation management&middot; Customer service and vendor relations&middot; Communication and collaboration&middot; Problem solving and discrepancy resolutionWork EnvironmentThis position operates in a professional office environment within a golf course facility. Occasional interaction with members, guests, vendors, and operational staff is required.CompensationCompensation will be based on experience and qualifications and may include benefits such as health insurance, paid time off, and club membership as applicable.Pay: $60,000.00 - $90,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Military leave</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Finance and Administration Manager

Heidrick & Struggles

<div>
 
 
 Title:
 
 Finance and Administration Manager
 
 
 
 Location:
 
 Riyadh / Dubai
 
 
 
 Reporting Relationship:
 
 Reporting directly to APAC Sub-Regional Controller (and a Business Partner to Partner-in-Charge, Dubai)
 
 
 
 
 
 
 The Company
 
 
 
 Founded in 1953, Heidrick &amp; Struggles International is recognized as one of the world&rsquo;s premier providers of senior-level executive search including board building and interim management, and of leadership consulting services. The company helps its clients address leadership challenges in times of growth, turnaround, acquisition, integration, expansion into new markets, and when responding to economic flux.
 
 
 
 
 
 For 73 years, Heidrick and Struggles has specialized in chief executive, board member and senior-level management search assignments for a wide variety of clients, including multinational corporations, mid-cap and startup companies, nonprofit entities, educational institutions, foundations, associations and governmental units.
 
 
 
 
 
 Today we serve our clients in a broader leadership advisory role, offering complementary services including leadership consulting, culture shaping coaching and professional development to senior management teams.
 
 
 
 
 
 Additional information on the Company can be found at www.heidrick.com.
 
 
 
 
 
 
 Overview
 
 
 
 The Finance &amp; Administration Manager is a full-time position responsible for ensuring preparation, review and reporting for the Dubai and Saudi office&rsquo;s financial and operational functions.
 
 
 
 
 
 
 Core Responsibilities
 
 
 
 This position will be responsible for the smooth and efficient running of the Dubai office.Key responsibilities include internal and external financial reporting, business partnership with the Dubai office Partner-in-Charge and supporting the office&rsquo;s day-to-day administrative needs. The position also liaises with Global Business Services (GBS), Procurement, IT, Legal, Marketing and Human Resources departments. The position requires excellent interpersonal skills, a strong ability to prioritize multiple tasks, and keen analytic, organizational and problem solving skills that support and enable sound decision making.
 
 
 
 
 
 
 Financial Management and Business Operations
 
 
 
 
 Accounting:
 
 Process, record and reconcile financial transactions, including A/R, A/P, Treasury and payroll; ensuring accurate and timely processing and maintenance of complete and accurate financial records.
 
 
 
 <ul>
 <li>
 Preparation and review of monthly account reconciliations.
 </li>
 <li>
 Accounts payable processing, including invoice approval and vendor payment
 </li>
 <li>
 Act as a local Coordinator and contact for key financial processes with GBS team for billings/invoicing and A/R which includes credit control functions.
 </li>
 <li>
 Assist APAC Treasury with transactions relating to bank accounts, bank guarantees, credit facilities, insurances and other treasury-related functions.
 </li>
 </ul>
 
 
 
 
 
 Internal Financial Reporting
 
 : Prepare, analyze and present financial reports in an accurate and timely manner, includes but not limited to variance analysis of standard monthly reports and P&amp;L review with PiC as well as preparation of ad-hoc reports as required.
 
 
 
 
 
 
 External Financial Reporting (including statutory audit):
 
 Coordinate annual statutory, internal audit and tax reporting. Responsible for the preparation of local statutory Financial Statements prepared accordance with the IFRS, gather documents/information and is responsible for liaising with auditors.
 
 
 
 
 
 FM is also responsible for the timely and accurate filing of external statutory reports and the VAT returns.
 
 
 
 
 
 
 Budgeting:
 
 Support the APAC Financial Director and Financial Controller in the annual budgeting process; monitor progress and changes.
 
 
 
 
 
 
 Communication:
 
 Serve as the finance team&rsquo;s liaison to the Dubai office management. Inform Dubai Partner-in-charge (PIC) of local office issues. The position may be required to do presentation of financial reports/information during office meetings.
 
 
 
 
 
 
 Financial Procedures:
 
 Is expected to ensure compliance with Grant of Authority and financial and accounting policies and procedures as provided by corporate team.
 
 
 
 
 
 
 
 Human Resources Support
 
 
 
 
 
 New Employees:
 
 Support the APAC HR team in the review of hiring documents and introduction of new employees to company&rsquo;s policies and procedures. The position also actively participate in on-boarding of staff as directed by APAC HR team.
 
 
 
 
 
 
 Benefits Management:
 
 Working closely with APAC HR, Global Benefits and Payroll teams, administer and monitor and renew employee benefit programs including health insurance, retirement, vacation and sick leave.
 
 
 
 
 
 
 DIFC:
 
 Manage and monitor visa requirements and all other business dealings with the DIFC.
 
 
 
 
 
 
 
 Information Technology Support
 
 
 
 
 
 Service Management:
 
 Work with APAC IT staff to ensure equipment and technology needs are addressed and systems are properly implemented and maintained.
 
 
 
 
 
 
 Facilities Management
 
 
 
 Lease, office and fixed asset management:
 
 <ul>
 <li>
 Supporting property and legal teams with lease renewals and grant of authority requests for new leases and other asset acquisition and management.
 </li>
 <li>
 The position oversees service delivery levels by outside vendors including but not limited to coordinate and facilitate office moves and expansions with IT and other corporate departments
 </li>
 </ul>
 
 
 
 
 
 Other non-finance functions
 
 
 <ul>
 <li>
 Process Amex card applications. Assist employees with BTA/AMEX/Concur training and assist with technical difficulties.
 </li>
 <li>
 Assist employees with Billings, AP and AR questions
 </li>
 <li>
 Manage vendor lease contracts.
 </li>
 <li>
 Keep the petty cash fund and manage small purchases from PCF
 </li>
 <li>
 Act as theoffice IT support
 </li>
 <li>
 Management of the phone (landline and mobile) and internet accounts.
 </li>
 <li>
 Oversee service delivery levels by outside vendors and be point contact for employees for office environmental needs
 </li>
 <li>
 Coordinate and facilitate office moves and expansions with IT and other corporate departments.
 </li>
 <li>
 Assist with the completion of additional office related admin tasks as required.
 </li>
 </ul>
 
 
 
 
 The above statements are intended to describe the general nature and level of work performed by a person in this position. They are not to be construed as an exhaustive list of all duties that may be performed in such a position.
 
 
 
 
 
 The Person
 
 
 
 Experience
 
 <ul>
 <li>
 Accounting/business degree/qualification is essential.
 </li>
 <li>
 Preferably working towards a professional accounting qualification.
 </li>
 <li>
 Minimum 2+ years&rsquo; experience in a financial/management accounting role with strong accounting skills. Experience would include preparation of month-end accounts and financial statements, transactional processing, and preparation of audit and tax filings.
 </li>
 <li>
 Experience of computerized accounting systems is essential
 </li>
 <li>
 Understanding of Dubai VAT or similar is an advantage.
 </li>
 <li>
 IFRS experience is an advantage.
 </li>
 <li>
 US GAAP experience is beneficial but is not essential.
 </li>
 <li>
 Strong Microsoft Excel skills are essential.
 </li>
 <li>
 Peoplesoft experience would be beneficial, but is not essential.
 </li>
 <li>
 Must be prepared to be hands on with respect to various office management and administrative aspects of the role.
 </li>
 </ul>
 
 
 
 
 Personal / Professional Behavior
 
 <ul>
 <li>
 Discreet and able to maintain strict confidentiality at all times.
 </li>
 <li>
 Strong business ethics &ndash; leads by example as outlined in the Company Code of Conduct. To include but not limited to, honesty, integrity, discretion and professional standards.
 </li>
 <li>
 Maintains composure in a fast-paced, rapidly changing environment.
 </li>
 <li>
 Able to multi-task efficiently
 </li>
 <li>
 Innovative problem solver.
 </li>
 <li>
 Demonstrates initiative, resourcefulness, and dependability.
 </li>
 <li>
 Effective communication skills, including strong English.
 </li>
 <li>
 Able to work well with colleagues in multiple locations.
 </li>
 <li>
 Strong work ethic balanced with a sense of humor and an ability to maintain perspective.
 </li>
 <li>
 Even-tempered, tactful, and considerate.
 </li>
 </ul>
 
 
 
 
 Initiative and Organization
 
 <ul>
 <li>
 Presents and maintains a professional demeanor.
 </li>
 <li>
 Demonstrates ability to take independent action and proceed beyond directive.
 </li>
 <li>
 Flexible. Responds well to last minute changes and requests.
 </li>
 <li>
 Strong sense of urgency.
 </li>
 <li>
 Ability to anticipate problems/situations and act appropriately.
 </li>
 </ul>
 
 
 
 
 Others Characteristics
 
 <ul>
 <li>
 Detail oriented
 </li>
 <li>
 Energetic
 </li>
 <li>
 Reliable
 </li>
 <li>
 Innovative and resourceful
 </li>
 <li>
 Seen as a business partner and an enabler
 </li>
 </ul>
 
 
</div>

Finance and Administration Manager, Middle East

Elizabeth Township Police Department

FINANCE AND OPERATIONS MANAGER &ndash; ELIZABETH TOWNSHIPElizabeth Township, Allegheny County, PA is seeking a qualified Finance and Operations Manager. The primary responsibility of this position is overseeing all municipal financial operations, including sanitation finances.Responsibilities include budgeting, financial reporting, audits, bond and debt management, payroll oversight, grant administration, and ensuring compliance with the Pennsylvania First Class Township Code, DCED requirements, and GASB standards. The position will also assist the Township Manager with day-to-day administrative operations within the Township office.The Finance and Operations Manager reports directly to the Township Manager and works closely with department heads and the Board of Commissioners.Qualifications: A Bachelor&rsquo;s degree in Accounting, Finance, Public Administration, or a related field is preferred. Candidates should have a minimum of three (3) years of progressively responsible financial or governmental accounting experience. Experience in municipal government or public sector finance is strongly preferred.Salary Range: $75,000 &ndash; $90,000, commensurate with experience.Evening meetings and extended hours during budget preparation and audit periods may be required.Elizabeth Township is an Equal Opportunity Employer.Interested candidates should submit a resume and cover letter by March 30, 2026, to:Tammy Firda, Township Manager Elizabeth Township Email: tfirda@elizabethtwppa.comPay: $75,000.00 - $90,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Disability insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Finance and Operations Manager

FWDR

<div><div><div><div>Posted date</div> <div>26th February, 2026</div> <div>Last date to apply</div> <div>15th March, 2026</div>
</div> 
<div><div>Category</div> <div>Finance
</div></div> 
<div><div>Type</div> <div>Apprenticeship</div> <div>Position</div> <div>1</div></div></div></div><div></div>
 <div>Accounting Services:
<ul>
<li>Ensure all legal and regulatory documents are filed and monitor compliance with laws and regulations.
</li>
<li>Preparation of an annual budget; schedule expenditures; analyze variances and commentary in accordance with cost minimization.
</li>
<li>To look after day-to-day financial transactions, weekly, monthly quarterly and yearly close of books, reporting and auditing including external and internal.
</li>
<li>Oversee operational systems, processes, and infrastructure while looking for opportunities of improvement or revision.
</li>
<li>Works closely with Program Manager &amp; Medical Director on special planning and departmental projects.
</li>
<li>Overseas and reports weekly, monthly, quarterly, and annual reporting and progresses.
</li>
<li>File monthly bank statements and efficiently upload payments in the online banking system.
</li>
<li>Demonstrate hands-on experience with bookkeeping, ensuring accurate data maintenance in the bookkeeping software.
</li>
<li>Prepare comprehensive financial reports, including expenses and variance reports.
</li>
<li>Submit reports to the Senior Management Team and provide additional support in compiling expenses across all departments as required.
</li>
<li>Check expenses for financial accuracy and ensure proper coding of expenses in accordance with relevant systems and procedures.
</li>
<li>Ensure budgets are up-to-date, accurate, and accessible to all relevant managers.
</li>
<li>Flag any concerns regarding budgets to the appropriate managers.
</li>
<li>Support the Team Lead in the annual budgeting process.
</li>
<li>Preparation of Payrolls and calculating the allowances, income tax etc.
</li>
<li>Assist in reviewing donor awards, memorandum of understanding, sub-agreements, contracts, and donor request letters.
</li>
<li>Support internal and external audit</li></ul> 

Administration
<ul>
<li>Reservation of venues/hotels to organize project meetings, workshops, and conferences. Negotiate with hotels to provide low corporate rates for Forum.
</li>
<li>Arranging travel &amp; logistics for staff and consultants. This includes flight reservation and lodging at selected hotels.
</li>
<li>Ensure and to provide proper upkeep and maintenance of office premises.
</li>
<li>Ensure office car and motorcycle maintenance and checking car logbook to ensure transparency in line with Forum policies &amp; procedures.
</li>
<li>Prepares office administrative contracts and related documents in accordance with Forum standard contracting process.
</li>
<li>Coordinate with local vendors and service providers in relation to Forum office administration.
</li>
<li>Coordinate with local IT support service provider for hardware procurement, local software installation, computer maintenance in case of trouble shooting etc.
</li>
<li>Manage office fixed assets and inventories.
</li>
<li>Coordinate with program team to respond queries raised by vendors and service providers.
</li>
<li>Support to project staff and consultants from time to time.
</li>
<li>Backstopping administrative and operations on a day-to-day basis.
</li>
<li>Maintains office administrative contacts database
</li>
</ul>The Ideal Candidate

S/he will have the following qualifications and competencies:
<ul>
<li> A seasoned professional with 3-5 years of hands-on experience in managing non-profit finance.
</li>
<li>Bachelor/ Master&rsquo;s degree in finance/accounting/business admiration.
</li>
<li>Proficient in utilizing various accounting software packages, with a particular emphasis on experience with QuickBooks.
</li>
<li>Highly developed organizational, liaison, and communication skills to effectively collaborate within the organization and with external stakeholders.
</li>
<li>Experience working with Private limited firm is preferred,
</li>
<li>Familiarity with budgetary and operational best practices and regulations.</li></ul></div>
 <div>Apply By:

 
The Finance &amp; Operations Officer FWDR will report to CEO and will be based in Islamabad office located in DHA Phase 5. Interested candidates should forward their CVs along with expected salary and date of availability ondraman@fwdr.org.pk and dramanullah07@gmail.com</div>

Finance and Admin Officer

Aga Khan Health Services

<div><div><div><div>Posted date</div> <div>6th March, 2026</div> <div>Last date to apply</div> <div>16th March, 2026</div>
</div> 
<div><div>Country</div> <div>Pakistan</div> <div>Locations</div> <div>Chitral</div>
</div> 
<div><div>Category</div> <div>Health Care
</div></div> 
<div><div>Type</div> <div>Contractual</div> <div>Position</div> <div>1</div>
</div> 
<div><div>Experience</div> <div>3 years</div></div></div></div>
 <div>The Senior Admin &amp; Finance Officer will be responsible for maintaining sound financial and administrative systems to support the smooth implementation of the SRHR project in Chitral Region. The role includes managing day-to-day financial transactions, supporting procurement processes, maintaining asset records, overseeing logistical arrangements, and ensuring compliance with organizational and donor policies. This position requires a detail-oriented and organized professional who can ensure accountability and efficient operations in a decentralized project setting.

Key Responsibilities

1. Financial Management
<ul>
<li>Maintain accurate and up-to-date financial records for district and field-level expenditures.</li>
<li>Prepare vouchers, process payments, and ensure proper supporting documentation as per organizational financial policies.</li>
<li>Support preparation of monthly financial reports, petty cash reconciliations, and expenditure forecasts.</li>
<li>Monitor budget utilization and alert the Project Manager of any variances.</li>
<li>Ensure proper coding of expenses and timely data entry in accounting systems.</li>
</ul>
2. Administration and Logistics
<ul>
<li>Manage day-to-day administrative tasks at the district level, including office supplies, filing systems, and facility upkeep.</li>
<li>Arrange travel, accommodation, and logistics for staff, consultants, trainers, and project visitors.</li>
<li>Coordinate with vendors, transport providers, and hotels, ensuring cost-effectiveness and quality services.</li>
<li>Maintain administrative records, including attendance, leave records, and vehicle logbooks.</li>
</ul>
3. Procurement and Asset Management
<ul>
<li>Support procurement processes in line with procurement SOPs, including preparing RFQs, bid evaluations, and purchase orders.</li>
<li>Maintain an up-to-date inventory of all project assets and equipment across field offices and facilities.</li>
<li>Ensure tagging, safeguarding, and periodic verification of assets and supplies.</li>
</ul>
4. Compliance and Documentation
<ul>
<li>Ensure all financial and administrative documentation is compliant with donor and audit requirements.</li>
<li>Maintain a filing system (physical and digital) for financial records, procurement documents, and administrative correspondence.</li>
<li>Support internal and external audits by providing required documentation and responding to audit queries.</li>
</ul>
5. Coordination and Communication
<ul>
<li>Serve as the point of contact between the project field office and head office Finance/Admin units.</li>
<li>Provide support to field staff on administrative forms, financial processes, and travel documentation.</li>
<li>Participate in district-level coordination meetings and support training and event logistics as needed.</li>
</ul>
6. Expected Deliverables
<ul>
<li>Monthly financial reports and reconciliations</li>
<li>Complete and auditable vouchers, invoices, and payment documentation</li>
<li>Updated inventory and asset register</li>
<li>Procurement records and vendor files</li>
<li>Logistic plans and travel itineraries for field activities</li>
<li>Timely submission of administrative and compliance reports</li>
</ul>
Required Skills
<ul>
<li>Bachelor&rsquo;s degree in Finance, Accounting, Business Administration, or a related field.</li>
<li>Master&rsquo;s degree, ACCA/CA-Inter, or relevant certification is preferred.</li>
<li>3&ndash;5 years of relevant experience in finance and administration, preferably with a development or public health project.</li>
<li>Experience managing budgets and procurement for donor-funded projects (GAC, UNFPA, etc.) is highly desirable.</li>
<li>Proficiency in accounting software (QuickBooks, ERP, etc.) and MS Excel</li>
<li>Strong knowledge of financial regulations, procurement rules, and donor compliance</li>
<li>Excellent organizational, time management, and documentation skills</li>
<li>Strong interpersonal and communication skills</li>
<li>Fluency in English and Urdu; knowledge of local languages is an asset</li>
<li>High level of integrity, accountability, and attention to detail</li>
</ul><div>AKHS is committed to reducing our impact on climate and the environment and have set ourselves the goal of striving for net-zero carbon operations by 2030. All staff is expected to take part in making this a reality. The Senior Admin &amp; Finance Officer accompanied with his/her Line Manager is expected to identify and understand which aspects of his/her work have most impact on the environment, and define tasks, work, and personal goals within his/her work plan to reduce these impacts and bring AKHS closer to net zero.</div></div>

Senior Admin & Finance Officer

WORKING FOOD

Operations and Finance ManagerOrganization OverviewWorking Food is a community-rooted nonprofit growing a just, resilient food system in North Central Florida. In partnership with farmers, families, educators, and neighbors, we expand access to fresh, local food, steward climate-resilient seeds, cultivate community growing spaces, and create hands-on learning experiences for youth. Together, we help grow a thriving ecosystem of care, equity, and connection.Job OverviewThe Operations &amp; Finance Manager supports the day-to-day administrative and financial operations of Working Food. The manager ensures accurate bookkeeping, strong internal systems, and smooth organizational functioning. This role is ideal for someone who is detail-oriented, systems-minded, and committed to supporting community-rooted work through strong operational infrastructure.Reports ToWorking Food&rsquo;s Executive DirectorEssential FunctionsFinancial Management &amp; Bookkeeping<ul><li>Accurately record, verify, and categorize financial transactions in accounting software while maintaining organized digital documentation.</li><li>Reconcile all bank, credit card, and third-party accounts monthly to ensure accuracy.</li><li>Manage accounts payable and receivable, including invoicing, deposits, revenue recognition, cash handling, and payment processing.</li><li>File required payroll, sales tax, and other regulatory reports in a timely manner.</li></ul>Grant &amp; Reporting Support<ul><li>Track grant-related financial and reporting requirements in collaboration with the Executive Director and Program Directors.</li><li>Prepare and compile monthly grant reports and invoice packages using Adobe and related software.</li></ul>Operational Systems &amp; Compliance<ul><li>Track and maintain insurance policies, licenses, contracts, and compliance documentation.</li><li>Support renewal and acquisition of insurance, licenses, and required state and federal filings.</li><li>Oversee software subscriptions and vendor renewals.</li></ul>HR &amp; Administrative Support<ul><li>Support HR administration, including onboarding documentation, background checks, and maintenance of personnel files.</li><li>Assist with preparing documentation needed for annual performance reviews.</li></ul>Qualifications<ul><li>Experience in bookkeeping and/or financial management, preferably within a nonprofit organization</li><li>Strong spreadsheet skills and proficiency in Microsoft Office and Google Workspace</li><li>Experience using accounting software; familiarity with Ramp and Xero is a plus</li><li>Working knowledge of payroll processing, sales tax, and nonprofit compliance requirements</li><li>Exceptional organizational skills and strong attention to detail</li><li>Ability to work independently and manage multiple priorities</li><li>Collaborative, community-oriented, and aligned with Working Food&rsquo;s mission and values</li></ul>Hours and Compensation<ul><li>20 hours per week</li><li>$23&ndash;$25 per hour, commensurate with experience</li><li>Annual cost-of-living and merit increases are considered by the Board of Directors</li><li>Generous paid leave benefits</li><li>Flexible schedule; the manager sets their own work hours</li><li>Up to 90% of work may be performed remotely following successful completion of training</li><li>Candidate must be located in Gainesville, Florida and able to visit the Working Food office once per week</li></ul>To Apply<ul><li>Please send a resume, cover letter, and three professional references to jobs@workingfood.org</li><li>Applications that do not include all requested materials will be considered incomplete</li><li>Final candidates will be asked to complete a brief, paid skills assessment</li></ul>Working Food is an equal opportunity employer that is committed to increasing equity, diversity, and inclusion in all elements of our work. Working Food hires, trains, compensates, and promotes regardless of race, marital status, religion, age, mental or physical disability, national origin, citizenship, ancestry, sex (including pregnancy), sexual orientation, gender identity (including gender nonconformity and status as a transgender individual), past, current, or prospective service in the uniformed services, in addition to any other characteristic protected under applicable federal, state, or local law.Job Type: Part-timePay: $23.00 - $25.00 per hourExpected hours: 20 per weekBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Work Location: Hybrid remote in Gainesville, FL 32601

Operations and Finance Manager

Friends of Warner Parks

Position SummaryThe Director of Finance &amp; Administration is responsible for the financial management, accounting operations, and human resources administration of Friends of Warner Parks. Reporting to the President, this role ensures accurate financial reporting, strong internal controls, and effective administrative systems that support the organization&rsquo;s mission and operations.This position manages the organization&rsquo;s day-to-day accounting functions, including accounts payable, accounts receivable, payroll processing, and account reconciliations, while leading financial reporting, budgeting, the annual audit process, and compliance with nonprofit regulatory requirements. The Director of Finance &amp; Administration works closely with the President, Treasurer, Finance Committee, and the Development team to support responsible stewardship of organizational resources and maintain the organization&rsquo;s financial integrity.This is a hands-on operational role that combines financial management, accounting, HR administration, and organizational compliance.Key ResponsibilitiesFinancial Management &amp; Reporting<ul><li>Assist the President with development of the organization&rsquo;s annual operating budget.</li><li>Monitor financial performance and provide financial analysis and forecasting.</li><li>Prepare monthly financial reports for the President and Treasurer.</li><li>Prepare quarterly financial reports for the Finance Committee and Board of Directors.</li><li>Support leadership and the Board in understanding financial performance and trends.</li></ul>Accounting Operations<ul><li>Perform and manage day-to-day accounting functions including accounts payable, accounts receivable, and monthly account reconciliations.</li><li>Maintain the organization&rsquo;s accounting system (currently QuickBooks Online).</li><li>Ensure accurate financial records in accordance with nonprofit accounting standards.</li><li>Maintain and document internal financial controls and accounting procedures.</li><li>Prepare financial information for the organization&rsquo;s annual IRS Form 990 in coordination with external accountants.</li></ul>Audit, Compliance &amp; Regulatory Reporting<ul><li>Lead annual audit process, including preparation of audit schedules, serving as primary liaison to external auditors, and presenting audit results to President and Board of Directors.</li><li>Prepare and submit required tax filings including Sales &amp; Use Tax and Franchise &amp; Excise Tax.</li><li>Prepare and submit required annual filings with the State of Tennessee including the Charitable Solicitations filing and Annual Report.</li><li>Coordinate annual financial reporting required by Metro Nashville Parks &amp; Recreation.</li><li>Maintain and update the organization&rsquo;s financial and organizational information in the Community Foundation of Middle Tennessee Giving Matters database.</li><li>Ensure ongoing compliance with nonprofit financial regulations and reporting requirements.</li></ul>Payroll, Benefits &amp; Human Resources Administration<ul><li>Oversee processing of bi-weekly payroll for full-time, part-time, and seasonal staff (currently through Gusto).</li><li>Manage administration of employee benefits including medical, dental, life insurance, and retirement plans.</li><li>Maintain employee records and ensure HR compliance with applicable employment regulations.</li><li>Support employee onboarding and offboarding processes.</li><li>Assist with development and implementation of HR policies and procedures.</li></ul>Development &amp; Donor Financial Coordination<ul><li>Work with the Director of Development to ensure accurate reconciliation of donations between the donor database and accounting records.</li><li>Support the donor acknowledgement process by providing accurate gift information and assisting with letters.</li><li>Provide financial reporting related to fundraising activity and events.</li><li>Assist with preparation of grant budgets and financial reports as needed.</li></ul>Organizational Support &amp; Events<ul><li>Provide financial and administrative support for organizational initiatives and programs as needed.</li><li>Participate in and support Friends of Warner Parks fundraising events, including occasional evening or weekend work.</li><li>Assist with financial tracking and reconciliation of event revenue and expenses.</li><li>Contribute to a collaborative team environment in support of the organization&rsquo;s mission.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in accounting, finance, business administration, or related field.</li><li>5&ndash;8 years of accounting or financial management experience, preferably in the nonprofit sector.</li><li>Strong understanding of nonprofit accounting practices and financial reporting.</li><li>Experience with accounting software (QuickBooks or similar), payroll platforms, and database systems.</li><li>Strong organizational, analytical, and communication skills.</li><li>Ability to work collaboratively with staff, leadership, and board members.</li><li>Commitment to the mission of Friends of Warner Parks.</li><li>CPA or nonprofit accounting experience preferred.</li></ul>Other DutiesThis job description is intended to describe the general nature and level of work performed. Additional responsibilities may be assigned as needed to support the mission and operations of Friends of Warner Parks.Please submit cover letter and resume to Jane Avinger at javinger@warnerparks.org. Please include salary expectations in your cover letter.Benefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Director of Finance & Administration

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