finance and administration manager

Street Works

<div><h1 class="jobSectionHeader">Job Description: ViiV Case Manager &amp; Finance Manager</h1>
<div>
Position Title: ViiV Case Manager / Finance Manager</div>
<div>
Reports To: Chief Operating Officer (COO) (Primary)</div>
<div>
Supervisory Input: ViiV Grant Manager (Functional/Grant-Specific)</div>
<div>
Position Type: Full-Time</div>
<h2 class="jobSectionHeader">
Position Overview</h2>
<div>
The ViiV Case Manager / Finance Manager is a hybrid role responsible for supporting both the Medical Case Management team and overseeing the organization&rsquo;s complete internal financial operations.</div>
<div>
Reporting directly to the Chief Operating Officer with ongoing functional guidance from the ViiV Grant Manager, this position ensures seamless alignment between grant requirements, clinical support workflows, and overall fiscal integrity.</div>
<div>
On the case management side, this position provides essential operational and administrative support&mdash;optimizing workflow processes, managing client orders, and maintaining electronic records. On the finance side, this role serves as the organization&rsquo;s primary internal point of contact for all fiscal operations, managing grant tracking, Accounts Payable/Receivable, reporting, and collaborating directly with external CPAs.</div>
<h2 class="jobSectionHeader">
Key Responsibilities</h2>
<h3 class="jobSectionHeader">1. Medical Case Management &amp; Grant Support</h3>
<ul><li>
<div>Process Optimization: Collaborating with the ViiV Grant Manager to develop, implement, and refine workflows and standard operating procedures for the Care Team.</div>
</li><li>
<div>Order Management: Assist with generating, tracking, and physically picking up orders essential to client care and program delivery.</div>
</li><li>
<div>Records Management: Oversee and assist with maintaining the electronic filing system for case management, ensuring strict adherence to grant guidelines, client privacy, confidentiality, and HIPAA standards.</div>
</li><li>
<div>Grant Alignment: Execute administrative tasks under the supervision of the ViiV Grant Manager to ensure case management activities directly meet grant deliverables and compliance standards.</div>
</li><li>
<div>Team Assistance: Provide administrative support to the Care Team to streamline day-to-day operations and improve client outcomes.</div>
</li></ul>
<h3 class="jobSectionHeader">2. Financial Management &amp; Operations</h3>
<ul><li>
<div>Fiscal Oversight &amp; Processes: Establish internal financial workflows, internal controls, and oversight mechanisms under COO leadership to ensure financial compliance and efficiency.</div>
</li><li>
<div>Grant Tracking &amp; Reporting: Monitor grant budget allocations, track expenditures, prepare financial reports, and maintain alignment with ViiV grant stipulations in coordination with the ViiV Grant Manager.</div>
</li><li>
<div>Accounts Payable &amp; Receivable (A/P &amp; A/R): Manage all incoming invoices, issue payments, print checks, ensure all organizational bills are paid on time, and handle all billing/collections.</div>
</li><li>
<div>External Partner Coordination: Act as the primary internal liaison for the organization&rsquo;s external CPA, auditors, and financial partners.</div>
</li><li>
<div>Financial Records: Maintain organized digital and physical financial filing systems for audits, tax filings, and institutional records.</div>
</li><li>
<div>Communication: Serve as the central point of contact for internal staff, vendors, and partners regarding all fiscal inquiries.</div></li></ul><h2 class="jobSectionHeader"> 
Qualifications &amp; Requirements</h2>
<ul><li>
<div>Education: Bachelor&rsquo;s degree in Finance, Accounting, Healthcare Administration, Business Administration, or a related field (or equivalent combination of education and experience).</div>
</li><li>
<div>Technical Skills: Proficiency with accounting software (e.g., QuickBooks), electronic health records (EHR) / electronic filing systems, and Microsoft Office (Excel, Word).</div>
</li><li>
<div>Key Competencies:</div>
</li></ul>
<ul><li><div>Exceptional organizational skills with strong attention to detail.</div>
</li><li>
<div>Ability to navigate matrix management (reporting to both operational leadership and grant management).</div>
</li><li>
<div>High level of integrity, ethical judgment, and discretion with confidential clinical and financial data.</div>
</li><li>
<div>Strong written and verbal communication skills for vendor, staff, and funder interactions.</div></li></ul></div>

ViiV Case Manager/ Finance Manager

Islamic Aid

About Islamic AidIslamic Aid is working in partnership with the University of Child Health Sciences (UCHS) and The Children's Hospital Lahore (CHL) to strengthen child healthcare, improve facilities, enhance institutional capacity and improve the quality of services for children and their families.This position is based full-time at UCHS and CHL. The postholder will work closely with Islamic Aid, UCHS and CHL teams and will provide finance, administration, compliance and project support across Islamic Aid's programmes and operations within the partnership.This is an excellent opportunity for a highly organised, trustworthy and proactive professional who enjoys working with numbers, systems and people while contributing to projects that improve healthcare for children.Role PurposeTo support the effective financial, administrative and project management of Islamic Aid's work at UCHS and CHL by maintaining accurate financial records, processing payments, supporting procurement and reporting, coordinating project administration, and ensuring compliance with FBR, statutory, donor and organisational requirements.Key Responsibilities1. Finance and Bookkeeping<ul><li>Maintain accurate accounting records using QuickBooks.</li><li>Record income, expenditure, receipts, payments, journals and advances.</li><li>Apply correct project, programme and budget codes.</li><li>Prepare bank, cash, supplier and advance reconciliations.</li><li>Assist with monthly management accounts, annual accounts, budgets and forecasts.</li><li>Maintain complete supporting documentation for all financial transactions.</li><li>Follow up outstanding advances and reconciliation differences.</li><li>Support internal, external and donor audits.</li></ul>2. Payments and Banking<ul><li>Prepare supplier, contractor, staff and other authorised payments.</li><li>Verify that payments are supported by approved budgets, invoices, procurement documentation and appropriate authorisation.</li><li>Support online banking, payment schedules, bank deposits and cheque preparation.</li><li>Maintain petty cash and staff advance records.</li><li>Monitor outstanding supplier balances and advances.</li><li>Ensure confidentiality of financial, payroll and banking information.</li></ul>3. Procurement and Supplier Management<ul><li>Obtain quotations and support procurement activities.</li><li>Prepare purchase orders and procurement documentation.</li><li>Maintain supplier and contractor records.</li><li>Track orders, deliveries and outstanding commitments.</li><li>Ensure procurement documentation is complete before payments are processed.</li><li>Support transparent procurement and value for money.</li></ul>4. Administration<ul><li>Support day-to-day office administration.</li><li>Maintain organised electronic and paper filing systems.</li><li>Maintain registers for contracts, assets, equipment, warranties and insurance.</li><li>Coordinate meetings, travel and administrative arrangements.</li><li>Monitor contract and licence renewal dates.</li><li>Liaise with suppliers and service providers.</li></ul>5. Project Administration<ul><li>Maintain project registers showing budgets, timelines and implementation status.</li><li>Keep project files, meeting notes and action trackers up to date.</li><li>Follow up agreed actions, approvals and outstanding documentation.</li><li>Organise supporting evidence including invoices, photographs, completion records and handover documentation.</li></ul>6. Construction and Refurbishment Support<ul><li>Maintain expenditure trackers for refurbishment, maintenance and equipment projects.</li><li>Verify invoices against contracts, purchase orders and supporting documentation.</li><li>Coordinate with technical staff before contractor payments are processed.</li><li>Maintain records of contract values, approved variations and payments.</li><li>Support site documentation, completion certificates and handover records.</li></ul>7. FBR, Statutory and NGO Compliance<ul><li>Support compliance with FBR, tax and other statutory requirements.</li><li>Prepare and maintain records required for withholding taxes, tax deductions and statutory reporting.</li><li>Monitor compliance deadlines and support timely submissions.</li><li>Maintain documentation required by Islamic Aid, regulators and relevant authorities.</li><li>Support compliance with requirements of the Punjab Charity Commission and other applicable regulatory bodies.</li><li>Maintain records required for grants, donor reporting and compliance reviews.</li><li>Ensure procurement, financial and project documentation meets internal and donor audit standards.</li><li>Support internal, external, donor and regulatory audits.</li><li>Keep up to date with changes in taxation, financial regulations and NGO compliance requirements.</li></ul>8. Digital Systems and Information Management<ul><li>Maintain accurate records and reports using QuickBooks.</li><li>Demonstrate expert-level proficiency in Google Workspace, including Google Sheets, Docs, Drive, Gmail, Calendar, Meet and Forms.</li><li>Create professional reports, templates, trackers and shared working documents.</li><li>Manage shared drives, folder structures, document control and user permissions.</li><li>Coordinate collaborative workflows and maintain organised project documentation.</li><li>Identify practical improvements that increase efficiency and reduce errors.</li><li>Follow data protection and information security requirements.</li></ul>9. Working Relationships<ul><li>Build positive working relationships with Islamic Aid colleagues, UCHS, CHL, suppliers, contractors and consultants.</li><li>Provide responsive support to programme staff and budget holders.</li><li>Follow up outstanding actions professionally and consistently.</li><li>Contribute positively to meetings, planning and problem solving.</li><li>Undertake other reasonable duties appropriate to the role.</li></ul>Authority and AccountabilityThe postholder may:<ul><li>Prepare financial transactions, reconciliations and reports.</li><li>Request missing approvals or supporting documentation.</li><li>Return incomplete invoices or claims for correction.</li><li>Recommend payments and procurement actions.</li><li>Escalate financial, compliance or project concerns.</li></ul>Person SpecificationEssential<ul><li>Bachelor's degree in Accounting, Finance, Commerce, Business Administration or a related discipline.</li><li>4&ndash;5 years' relevant experience in finance, administration or project support.</li><li>Practical experience of bookkeeping, payments, reconciliations and financial reporting.</li><li>Strong working knowledge of QuickBooks or a comparable accounting package.</li><li>Expert-level proficiency in Google Workspace, particularly Google Sheets, Docs, Drive, Gmail, Calendar, Meet and Forms.</li><li>Advanced Microsoft Excel or Google Sheets skills.</li><li>Experience maintaining procurement, supplier, contract or asset records.</li><li>Good understanding of Pakistan FBR regulations, withholding taxes and statutory financial compliance.</li><li>Knowledge of compliance requirements applicable to NGOs, charities and donor-funded programmes.</li><li>Experience preparing documentation for internal, external or donor audits.</li><li>Strong organisational, administrative and document management skills.</li><li>Excellent attention to detail and ability to manage multiple priorities.</li><li>Good written and spoken English and Urdu.</li><li>High integrity, professionalism and discretion.</li><li>Strong interpersonal and communication skills.</li></ul>Desirable<ul><li>Part-qualified ACCA, CA, ACMA, CIMA or equivalent professional qualification.</li><li>Experience within an NGO, charity, healthcare institution or donor-funded programme.</li><li>Experience supporting refurbishment, maintenance or construction projects.</li><li>Familiarity with the Punjab Charity Commission, SECP, Economic Affairs Division and other relevant regulatory authorities.</li><li>Experience preparing statutory returns, tax filings and regulatory submissions.</li><li>Familiarity with donor budgeting, grant management and financial reporting requirements.</li><li>Basic project coordination experience.</li></ul>Key Performance IndicatorsDuring the first year, the postholder will be expected to ensure that:<ul><li>Financial records are accurate, complete and up to date.</li><li>Monthly reconciliations are completed on time.</li><li>Payments are supported by complete approvals and documentation.</li><li>Financial and budget reports are produced accurately and on schedule.</li><li>Procurement, supplier and asset records remain current.</li><li>FBR, statutory and NGO compliance requirements are met on time.</li><li>Audit information is complete and readily available.</li><li>Project registers and documentation remain accurate and current.</li><li>Construction and refurbishment payments are supported by appropriate documentation.</li><li>Google Workspace is used effectively to improve collaboration, document management and operational efficiency.</li></ul>Safeguarding, Conduct and ConfidentialityIslamic Aid is committed to safeguarding children and adults at risk and to preventing sexual exploitation, abuse, harassment, fraud, bribery and corruption. The postholder must comply with all safeguarding, organisational and ethical policies and report concerns promptly through approved channels.The role requires strict confidentiality when handling financial records, banking information, contracts, procurement documentation, personnel records, donor information and regulatory documentation.Islamic Aid is an equal opportunities employer and is committed to promoting dignity, respect, diversity and inclusion. The postholder must maintain the highest standards of integrity, professionalism and accountability at all times.Role FlexibilityThis job description outlines the principal responsibilities of the role and is not exhaustive. Duties may reasonably change in response to programme priorities, funding, operational requirements or organisational development, following consultation with the postholder.Job Type: Full-timePay: Rs125,000.00 - Rs150,000.00 per monthExperience:<ul><li>QuickBooks: 3 years (Required)</li><li>NGO: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Lahore (Required)</li></ul>Work Location: In person

Finance and Admin Officer

United King

Job Summary: We are seeking an experienced Finance Manager to oversee and strengthen its finance and accounting operations. The ideal candidate will have strong expertise in financial management, reporting, compliance, and cost control within a food manufacturing environment.Job Location: Onsite - KarachiKey Responsibilities:<ul><li>Oversee daily accounting operations including Accounts Payable (AP), Accounts Receivable (AR), General Ledger (GL), and payroll.</li><li>Manage inventory accounting and coordinate with store, supply chain, and production teams for accurate cost tracking and valuation.</li><li>Monitor and ensure timely month-end and year-end closings, along with reconciliation of all key accounts (banks, payable, receivables, fixed assets, etc.).</li><li>Prepare accurate and timely financial reports, MIS, and variance analysis for senior management decision-making.</li><li>Support the budgeting process by collecting departmental inputs and preparing consolidated forecasts.</li><li>Ensure strict compliance with company financial policies, procedures, and internal controls.</li><li>Oversee implementation and optimal use of ERP and financial software (BX.).</li><li>Ensure External Audit report to be submitted on time liaison with Internal Auditors</li><li>Ensure proper documentation and compliance with all tax obligations (sales tax, income tax, withholding tax) and assist in audit processes.</li><li>Identify gaps and implement process improvements to enhance the efficiency, accuracy, and transparency of the finance function.</li><li>Maintain and update the expense database, manage cost tracking, and assist in product costing and pricing.</li><li>Collaborate cross-functionally with other departments (HR, Procurement, Production, Sales) for financial planning and control.</li><li>Mentor, guide, and evaluate finance team members to build a high-performing unit.</li><li>Perform any other ad-hoc duties assigned by management to support the department&rsquo;s objectives and overall business goals.</li></ul>Job Specification:<ul><li>Qualification: CA Qualified/ CA Finalist</li><li>Experience: 5&ndash;7 years of relevant finance and accounting experience</li><li>Mandatory Experience: Prior experience in Food Manufacturing / FMCG industry is required</li><li>Strong understanding of inventory accounting, product costing, and manufacturing finance</li><li>Experience in financial reporting, budgeting, and variance analysis</li><li>Working knowledge of ERP systems and financial software</li><li>Strong understanding of taxation, compliance, and audit processes</li><li>Excellent analytical, leadership, and communication skills</li></ul>Application Question(s):<ul><li>What is your current salary?</li><li>What is your expected salary?</li><li>What is your notice period?</li><li>Are you CA Qualified/Finalist?</li></ul>Work Location: In person

Manager - Finance

Idaho National Laboratory

<div>
 
 Job Description
 
 
 
 Does a career focused on changing the world's energy future intrigue you? If so, we might have just the opportunity you're looking for!
 
 
 Idaho National Laboratory Business Management group is seeking a
 
 FUNDS ADMINISTRATOR
 
 to work in our Business Management group. This team works a 9x80 schedule, onsite in our Idaho Falls offices with every other Friday off.
 
 
 
 Responsibilities Include
 
 
 
 Administer reimbursable work (RW) funding per applicable DOE Financial Management Handbook requirements. Proficient in appropriations terminology and agreements terms and conditions to effectively identify funding and project period of performance necessary for project setup. Administer projects which includes verifying new funding, establishing new projects in the financial system, posting new funding, maintaining period of performance dates, issuing funding authorizations, closing completed projects, updating projects with key points of contract, assisting with management of Strategic Partnership Projects authorized ceiling, and maintaining project files and templates. Reconciles the Approved Financial Plan (AFP) to address discrepancies prior to loading into the financial system. Supports Planning and Financial Controls, addressing inquiries, troubleshooting issues, as well as interacting with all levels of management. Is the Subject Matter Expert (SME) for both Funds Administrator roles (RW and AFP) and cross trains for adequate backup support.
 
 
 Other responsibilities include management of the pre-contractual funds process and reporting; development of key performance indicators (KPIs); maintaining procedures; and supporting audits and Agreements Management with data calls.
 
 
 Support special projects such as implementation and testing of OMB Circular A-123 initiatives, Self-Assessments, financial system replacement/upgrades, and supporting Agreements Management and/or Accounts Receivable implement their initiatives.
 
 
 
 Minimum Requirements
 
 
 
 Level 2-Bachelor&rsquo;s Degree and 2 years relevant experience or a Master&rsquo;s degree. Degrees in Finance, Accounting, Business Administration, or a related field.
 
 
 Level 3-Bachelor&rsquo;s Degree and 5 years relevant experience or a Master&rsquo;s degree and 2 years of relevant experience. Degrees in Finance, Accounting, Business Administration, or a related field.
 
 
 <ul>
 <li>
 This position requires US Citizenship.
 
 
 </li>
 </ul>
 
 Job Information
 
 
 
 EX2-Salary Grade 430 ($66,504 - $136,356)
 
 
 EX3-Salary Grade 440 ($79,344-$162,732)
 
 
 Multi-Level: This is a multi-level posting and the selected candidate will be placed at the appropriate level dependent on depth and breadth of proven experience and skills.
 
 
 
 Physical Requirements
 
 
 
 While performing the duties of this classification, the employee is frequently required to stand, walk, sit, stoop, kneel, bend, and work in an office and field/laboratory environment. The job requires hand/finger dexterity to keyboard or type, handle materials, manipulate tools, and reach with hands and arms. The job requires operation of job-related equipment and driving a vehicle. The employee must occasionally lift and/or move up to 25 pounds. Sufficient visual acuity and hearing capacity to perform the essential functions and interact with the public is required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
 
 
 About Us
 
 
 
 
 Benefits and Relocation
 
 
 
 <ul>
 <li>
 Medical, Dental, Vision, and Flexible Spending Accounts
 </li>
 <li>
 401(k) with a 4.2% employer contribution and up to 4.8% match (regular positions) or self-contribute access (postdoctoral positions)
 </li>
 <li>
 Paid time off (personal leave)
 </li>
 <li>
 Employee Education Program (tuition assistance for eligible positions)
 </li>
 <li>
 Comprehensive Relocation Package
 </li>
 <li>
 Benefit eligibility subject to multiple factors, including employment status and position classification.
 
 
 </li>
 </ul>
 
 At this time, BEA will not sponsor any H1-B visas obtained outside of the United States of America (U.S.A.), including consular visas.
 
 
 
 INL is a science-based, applied engineering national laboratory dedicated to supporting the U.S. Department of Energy's mission in nuclear energy research, science, and national defense. With more than 6,300 scientists, researchers, and support staff, the laboratory works with national and international governments, universities and industry partners to change the world's energy future and secure our nation's critical infrastructure.
 
 
 
 INL Mission
 
 
 
 Our mission is to discover, demonstrate and secure innovative nuclear energy solutions, other clean energy options and critical infrastructure.
 
 
 
 INL Vision
 
 
 
 Our vision is to change the world's energy future and secure our nation's critical infrastructure.
 
 
 
 Selective Service Requirements
 
 
 
 To be eligible for employment at INL males born after December 31, 1959 must have registered with the Selective Service System (SSS). For more information see www.sss.gov .
 
 
 
 Equal Employment Opportunity
 
 
 
 Idaho National Laboratory (INL) is an Equal Employment Opportunity (EEO) employer. It is the policy of INL to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
 
 
 
 Reasonable Accommodation
 
 
 
 We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
 
 
 
 Other Information
 
 
 
 When applying to positions please provide a resume and answer all questions on the following screens. Applicants, who fail to provide a resume or answer the questions, may be deemed ineligible for consideration.
 
 
 
 INL does not accept resumes from third party vendors unsolicited.
 
</div>

Funds Administrator

Al-Futtaim

<div>Job Requisition ID: 180623
Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United A&rdquo;rab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day. 

Overview Of The Role:

The Assistant Manager for Finance Control in the Real Estate division supports the financial controlling function to ensure strong governance, accurate reporting, and effective control processes. The role drives innovative approaches by integrating digital and AI solutions, contributing to a culture of business excellence and accountability. The role also entails initiating transformation projects and continuous improvement initiatives that align with organizational objectives, fostering an adaptable and forward-thinking financial environment. 

What You Will Do:
<ul>
<li>Review trial balances, balance sheet reconciliations, and financial reports for accuracy and compliance.</li>
<li>Perform variance analysis and provide actionable insights to management.</li>
<li>Support monthly, quarterly, and annual financial close processes.</li>
<li>Ensure adherence to accounting policies, SOPs, governance frameworks, and internal controls.</li>
<li>Support audit readiness and timely resolution of control or compliance issues.</li>
<li>Identify and implement automation opportunities within finance processes.</li>
<li>Develop and maintain dashboards and management reporting tools.</li>
<li>Leverage data analytics and AI solutions to enhance reporting and decision-making.</li>
<li>Promote adoption of innovative technologies and best practices across the finance function.</li>
<li>Independently initiate and lead finance improvement projects aligned with organisational objectives.</li>
<li>Drive process optimisation, standardisation, and efficiency initiatives.</li>
<li>Support finance transformation programs and system enhancement projects.</li>
<li>Collaborate with cross-functional teams to implement strategic finance initiatives.</li></ul> 
 
Required Skills To Be Successful:
<ul>
<li>Strong analytical and problem-solving skills.</li>
<li>Advanced knowledge of Excel, Power BI, and financial systems.</li>
<li>Proactive and self-driven ability to work independently.</li>
<li>Capacity to thrive in a fast-paced and evolving environment.</li></ul> 
 
What Qualifies You For The Role:
<ul>
<li>Bachelor's Degree in Finance, Accounting, or a related discipline.</li>
<li>Professional qualification such as ACCA, CPA, CA, CMA, or equivalent is preferred.</li>
<li>3 to 5 years of experience in Financial Controlling, Reporting, or Audit.</li>
<li>Strong understanding of accounting principles, governance frameworks, and real estate operations.</li>
<li>Proven track record of leading finance initiatives and delivering digital, automation, or AI-based solutions with measurable outcomes.</li></ul> 
We&rsquo;re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish. 

Before you click &ldquo;apply&rdquo;: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence. 

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.</div>

UAE National_Assistant Manager - Finance Control

FirstService Residential

<div>Description 
 
Job Overview: 
The Finance/Office Manager, under the direction and supervision of the General Manager, is responsible for the maintenance of the Club&rsquo;s general ledger accounts, including accounts payable/receivable, integration with Club&rsquo;s data management software, preparation of monthly expenses and cash reports, and investment accounts. 
Your Responsibilities:<ul><li> 
The job duties listed are typical examples of the work performed by positions in this job classification. Not all duties assigned to every position are included, nor is it expected that all positions will be assigned every duty.</li></ul><ul><li> 
Answers telephones and helps at front desk when needed.</li></ul><ul><li> 
Prepares a daily cash deposit if other personnel are not available.</li></ul><ul><li> 
Manage tasks of office staff.</li></ul><ul><li> 
Interview/hire Activities Center staff and schedule work assignments.</li></ul><ul><li> 
Examines membership accounts related to balance inquiries; proof all Status Reports and payoff statements prepared by General Manager or Administrative Assistant for accuracy.</li></ul><ul><li> 
Prepare quarterly and yearly summaries from general ledger for comparison to quarterly and yearly payroll tax reports. Maintain personnel files.</li></ul><ul><li> 
Distribute health plan identification cards and brochures when issued; enroll/terminate employees in health plan, pension plan, and life insurance program as needed.</li></ul><ul><li> 
Prepare invoices and ensures proper documentation together with other staff; code all expenses with department/expense allocation before computer processing.</li></ul><ul><li> 
Process payables and checks for all funds; obtain signatures of treasurer and trustee.</li></ul><ul><li> 
Run monthly check register and general journal used for monthly posting of the cash disbursements into general ledger.</li></ul><ul><li> 
Prepare a monthly accounts payable schedule needed for the Treasurer's Report.</li></ul><ul><li> 
Prepare daily cash deposit if other personnel not available or assist when the deposit is large.</li></ul><ul><li> 
On a weekly basis, check the charges that have been made to members&rsquo; accounts, such as Initiation Fee and Property Transfer Fee, and make any transfers of balances if needed from seller to buyer.</li></ul><ul><li> 
Post charges and payments to member accounts and once a month run the monthly late charge program.</li></ul><ul><li> 
Run distribution reports for cash and non-cash payments and charges and analyze these for the distribution of receipts/cash to the Club&rsquo;s various funds - (Operating, Capital, Asset, Dam, and Long Term).</li></ul><ul><li> 
Run monthly report used to post to receivable accounts in general ledger.</li></ul><ul><li> 
Transfer amounts monthly from/to the Operating Fund checking account to other funds based on cash disbursements.</li></ul><ul><li> 
Remittances from collection attorney must be manually analyzed for cash, receivable amounts and collection expense.</li></ul><ul><li> 
Process this report to member accounts by entering &quot;manual payments&quot; in database program to properly allocate payments.</li></ul><ul><li> 
Set up judgment accounts for accounts referred to collection; bill attorney&rsquo;s fees and account maintenance fees to collection accounts; respond to all inquiries from collection attorney for the Club; attend trial and deliver testimony when needed for outstanding amounts and office/bookkeeping procedures.</li></ul><ul><li> 
General Ledger and Auditing</li></ul><ul><li> 
Post monthly to general ledger and analyze trial balance</li></ul><ul><li> 
Consult with auditor for bookkeeping questions</li></ul><ul><li> 
Analyze draft audit and auditor-initiated journal entries comparing to general ledger</li></ul><ul><li> 
Discuss and reconcile variances</li></ul><ul><li> 
Treasurer's Report: prepare monthly report of income and expenses for Voting Board meetings for Operating and Capital Funds, compiled from cash receipts, disbursements, accounts payable and journal entries.</li></ul><ul><li> 
Cash Report: Prepare weekly cash report for all funds showing receipts and disbursements. This report shows a weekly, year-to-date and prior year -to-date figures.</li></ul><ul><li> 
Bank Reconciliations</li><li>
Perform bank reconciliations for all accounts.</li></ul><ul><li> 
Process applications for senior and permanently disabled discounts</li></ul><ul><li> 
Issue demand letters for returned checks</li></ul><ul><li> 
Other duties as assigned.</li></ul> 
Skills &amp; Qualifications:<ul><li> 
Bachelor's degree in accounting or finance required</li></ul><ul><li> 
5+ years&rsquo; experience as Manager or Director of Financial Planning and Analysis</li></ul><ul><li> 
Strong leadership skills required. Experience in multi-unit retail/ Property management preferred</li></ul><ul><li> 
Advanced Microsoft Excel and PowerPoint skills. Great Plains/ VENA skills desirable</li></ul><ul><li> 
Highest standards of accuracy and precision; highly organized</li></ul><ul><li> 
Articulate with excellent verbal and written communication skills</li></ul><ul><li> 
Ability to think creatively, highly-driven and self-motivated</li></ul><ul><li> 
Demonstrated ability to roll-up sleeves and work with team members in a hands-on management capacity</li></ul> 
Physical Requirements: 
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<ul><li> 
Position involves sitting, standing, stooping, kneeling, pushing, shoving, lifting, carrying and moving objects that can weigh up to 25 lbs. or more following appropriate safety procedures. This movement can occur throughout the day. Must also be able to climb several flights of stairs if necessary.</li></ul><ul><li> 
Must be able to sit and stand for extended periods of time.</li></ul><ul><li> 
Must be able to communicate both on the phone and in person with our clients in order to resolve issues and manage the business.</li></ul><ul><li> 
Must have finger dexterity for typing/using a keyboard.</li></ul><ul><li> 
Must be mobile enough to move around both the office in order to make copies, send mail and faxes and to walk around the property. This could include lengthy walks on uneven areas.</li></ul><ul><li> 
Talking and hearing occur continuously in the process of communicating with guests, supervisors, and other associates.</li></ul><ul><li> 
Capable of working extended hours, to include evenings, weekends and holidays as necessary.</li></ul><ul><li> 
This position may alternate between working indoors in a controlled climate and with proper lighting, to an outdoors setting with variable climate and lighting.</li></ul><ul><li> 
Must be able to interact with all types of individuals, be mentally alert, detail oriented, and with good reasoning skills.</li></ul><ul><li> 
Must be able to work on more than one assignment at a time with frequent interruptions, changes and delays. Must be able to remain focused and work effectively, efficiently, and cheerfully under such circumstances. For safety reasons, employee must remain alert to working conditions and aware of safety, health, and environmental concerns.</li></ul><ul><li> 
Must be able to work effectively and cheerfully in an environment which may be stressful due to adversarial situations resulting from the proper performance of duties</li></ul> 
The work environment characteristics are normal office conditions for the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Hours over and above normal office hours will occur, including evenings, holidays, and some weekends. Schedule is subject to change based on business needs. 
What We Offer: 
As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays and a 401k with company match. Occasional travel may be required to attend training and other company functions. 
Compensation: 
$70,000.00 - $80,000.00 annually 
Disclaimer: 
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time. 
Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. 
 
Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. 
 
Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a &ldquo;reasonable accommodation,&rdquo; as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com. 
 
Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.</div>

Finance/Office Manager

Joys Facilities Management

We are looking for a highly organized and detail-oriented HR Administrator cum Accountant to join our team. The ideal candidate will be responsible for managing day-to-day HR administrative tasks and accounting functions, ensuring smooth operations across both departments. This is a dual role requiring multitasking, discretion, and efficiency.Key Responsibilities:Human Resources (HR) Responsibilities:<ul><li>Maintain and update employee records and HR databases.</li><li>Assist with the recruitment process including posting job ads, screening resumes, and scheduling interviews.</li><li>Prepare and issue employment contracts, letters, and other HR-related documents.</li><li>Handle onboarding and offboarding processes for employees.</li><li>Track employee attendance, leave, and benefits.</li><li>Maintain and ensure compliance with HR policies and labor laws.</li><li>Coordinate employee performance appraisals and training activities.</li><li>Support in payroll processing by providing necessary data.</li></ul>Accounting Responsibilities:<ul><li>Handle day-to-day accounting transactions (Accounts Payable/Receivable).</li><li>Maintain accurate financial records and ledgers.</li><li>Prepare bank reconciliations and monthly financial reports.</li><li>Assist in budget preparation and expense monitoring.</li><li>Support external audits and liaise with auditors when required.</li><li>Process invoices, receipts, and petty cash transactions.</li><li>Ensure compliance with accounting standards and company policies.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Human Resources, Accounting, Finance, or related field.</li><li>Minimum 2 years of relevant work experience in HR and accounting roles.</li><li>Familiarity with HR software and accounting systems (e.g., Tally, QuickBooks, SAP, or similar).</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per monthWork Location: In person

HR ADMINISTRATOR CUM ACCOUNTANT

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