finance coordinator

Discovery Center of Springfield

<p><b>Position Overview</b></p><p>The Discovery Center of Springfield is seeking a highly organized and detail-oriented Operations &amp; Finance Coordinator to support the day-to-day administrative, financial, and HR operations of the organization.</p><p>This role is essential to maintaining accurate financial records, supporting payroll and employee processes, and ensuring core administrative systems run smoothly. The position focuses on execution and coordination of established processes while working closely with leadership and external partners.</p><p>This is an ideal opportunity for someone who enjoys structured work, takes ownership of recurring processes, and thrives in a mission-driven, collaborative environment.</p><p><b>Key Responsibilities</b></p><p><b>Financial Operations</b></p><ul><li>Enter invoices, expenses, and financial data into QuickBooks Online</li><li>Support accounts payable, including tracking, processing, and documentation of bills and payments</li><li>Assist with daily revenue tracking and documentation from Veevart</li><li>Maintain organized financial records and supporting documentation for audits and reporting</li><li>Coordinate with external bookkeeper on recurring entries, reconciliations, and financial processes</li></ul><p><b>Payroll &amp; HR Administration</b></p><ul><li>Support payroll processing through isolved</li><li>Manage new hire onboarding logistics, including documentation, system setup, and communication</li><li>Ensure compliance with E-Verify and required employment documentation</li><li>Coordinate employee benefits enrollment and changes, including communication with providers</li><li>Process employee separations, including offboarding and COBRA coordination as needed</li><li>Maintain accurate, organized, and confidential employee records</li></ul><p><b>Administrative Coordination</b></p><ul><li>Track and organize receipts, invoices, and internal documentation</li><li>Maintain internal filing systems and administrative tools (SharePoint, Excel trackers, etc.)</li><li>Support routine internal communications (staff updates, reminders, and administrative notices)</li><li>Assist with recurring and seasonal administrative processes (e.g., insurance audits, reporting cycles)</li></ul><p><b>Qualifications</b></p><ul><li>2&ndash;5 years of experience in administrative support, bookkeeping, or operations coordination</li><li>Experience with QuickBooks Online or similar accounting software preferred</li><li>Strong organizational skills and attention to detail</li><li>Ability to manage multiple recurring tasks and deadlines with consistency and accuracy</li><li>High level of discretion when handling confidential information</li><li>Proficiency in Microsoft Excel and Microsoft 365 tools</li><li>Strong written and verbal communication skills</li></ul><p><b>What We&rsquo;re Looking For</b></p><ul><li>Reliable and self-motivated, with a strong sense of ownership over assigned responsibilities</li><li>Comfortable working independently while coordinating with a small team</li><li>Process-oriented and able to follow established workflows with accuracy</li><li>Adaptable and willing to learn new systems and processes</li><li>Committed to supporting a mission-driven nonprofit organization</li></ul><p><b>Pay &amp; Benefits</b></p><ul><li>Competitive pay based on experience (anticipated range: $42,000&ndash;$52,000 annually)</li><li>Health insurance options</li><li>Paid time off and holidays</li><li>Collaborative, team-oriented environment supporting science education in the Springfield community</li></ul><p><b>How to Apply</b></p><p>Please submit your resume and a brief cover letter outlining your relevant experience and interest in the role.</p><p>Job Type: Full-time</p><p>Pay: $38,000.00 - $50,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Administrative: 1 year (Preferred)</li></ul><p>Ability to Commute:</p><ul><li>Springfield, MO (Required)</li></ul><p>Ability to Relocate:</p><ul><li>Springfield, MO: Relocate before starting work (Required)</li></ul><p>Work Location: In person</p>

Administration & Finance Coordinator

Virginia Tech

<div></div><div><div><div><div><div><ul><li>536054
</li> </ul></div><div></div><div><ul><li>Blacksburg, Virginia
</li> </ul></div><div></div><div><ul><li>Staff
</li> </ul></div><div></div><div><ul><li>Vice President for Research</li></ul></div></div><div></div><div><div><b><br>
</b></div>
</div><div><div><div><div><div><div><div><p><b>Job Description</b></p>
</div>
<div><p>Based on the foundation of the Ted and Karyn Hume Center for National Security and Technology, Virginia Tech launched the Virginia Tech National Security Institute (VTNSI) in September 2021. With a presence in Blacksburg and the Washington, D.C., metro area, the Institute aspires to be the nation's preeminent academic organization at the nexus of interdisciplinary research, technology, policy, and talent development. The National Security Institute will advance national security in pursuit of a secure America.<br>
<br>
The Business Coordinator is a key member of the finance team at the Virginia Tech National Security Institute (VTNSI), performing a broad range of financial, procurement, and operational functions that support the Institute&rsquo;s daily business activities. This role requires a high degree of independence, problem-solving ability, and advanced technical expertise, as the coordinator manages complex financial transactions across multiple systems and funding sources. Responsibilities include purchasing and receiving, accounts payable, travel authorizations and reimbursements, payroll reconciliation, encumbrance management, and coordination of operational processes to ensure efficient and consistent service delivery.<br>
<br>
The coordinator is responsible for ensuring that financial and operational transactions are processed accurately and in compliance with university, state, and federal policies. This includes reconciling operating, foundation, and research expenditures; managing payroll transactions and labor distribution; preparing financial reports; and analyzing and resolving discrepancies and system-related issues. Additionally, the role involves fund management, staff onboarding, training, and electronic reconciliations, ensuring alignment with budget allocations and financial reporting requirements while supporting continuity and consistency across financial and operational functions.<br>
<br>
In this role, the coordinator reports to the Associate Director of Finance and Business Analytics and works closely with other functional units, exercising sound judgment and maintaining a high level of accuracy and attention to detail. The Business Coordinator provides comprehensive backup support across financial and operational functions, delivers high-quality customer service, and manages complex fiscal and administrative matters independently. The role contributes to the efficiency, effectiveness, and reliability of both financial operations and broader Institute operations.</p>
</div>
</div><div><div><p><b>Required Qualifications</b></p>
</div>
<div><ul><li>Demonstrated expertise in managing fiscal functions such as accounts payable/receivable, purchasing, travel processing, payroll reconciliation, journal entries, and financial reconciliations in a professional setting.</li><li>Strong analytical and problem-solving skills with the ability to independently assess financial data, identify discrepancies, and implement effective solutions.</li><li>Excellent communication skills to effectively engage with stakeholders, resolve inquiries, and clearly present financial information.</li><li>Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines while maintaining a high level of accuracy and attention to detail.</li><li>Ability to work autonomously, managing complex financial tasks and inquiries with minimal supervision and exercising sound judgment in decision-making in a deadline-driven environment.
</li><li>Demonstrated proficiency with office software products, such as spreadsheets, calendaring, and word processing, with demonstrated strong proficiency with spreadsheets and formulas.
</li><li>Bachelor's Degree or equivalent related training and/or experience.</li></ul>
</div>
</div><div><div><p><b>Preferred Qualifications</b></p>
</div>
<div><ul><li>Experience with large enterprise database systems involving financial reporting, payroll, purchasing or travel.
</li><li>Experience interpreting and applying complex regulations, policies and organizational processes.</li></ul>
</div>
</div><div><div><p><b>Pay Band</b></p>
</div>
<div><p>4</p>
</div>
</div><div><div><p><b>Overtime Status</b></p>
</div>
<div><p>Non-Exempt: Eligible for overtime</p>
</div>
</div><div><div><p><b>Appointment Type</b></p>
</div>
<div><p>Restricted</p>
</div>
</div><div><div><p><b>Salary Information</b></p>
</div>
<div><p>Salary Commensurate with Experience</p>
</div>
</div><div><div><p><b>Hours per week</b></p>
</div>
<div><p>40 hours per week</p>
</div>
</div><div><div><p><b>Review Date</b></p>
</div>
<div><p>April 21, 2026</p>
</div>
</div><div><div><p><b>Additional Information</b></p>
</div>
<div><p>We are unable to sponsor work visas for this position.</p>
<p>
The successful candidate will be required to have a criminal conviction check.</p>
<p><b>
About Virginia Tech</b></p>
</div>
</div><div><div><p>Dedicated to its motto, <i>Ut Prosim</i> (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.</p>
<p>
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.</p>
</div>
</div></div><p>Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.</p>
<p>
If you are an individual with a disability and desire an accommodation, please contact <b>Sue Kass</b> at <b>sjkass@vt.edu</b> during regular business hours at least 10 business days prior to the event.</p></div></div></div></div></div></div></div>

Business Coordinator

University of Pittsburgh

<div><div><p><b>Billing Coordinator</b></p></div><div>
Auxiliaries Administration - Pennsylvania-Pittsburgh - (26002085)</div><div></div><div><p><br>
The Office of Business, Hospitality and Auxiliary Services (BHAS) leads the University's foundational business services and is one of the many units under Finance and Operations. BHAS performs critical services to ensure our students, staff, faculty, and visitors have an exceptional experience on campus, including:</p><ul><li>
All residence halls and University-owned leased apartments</li><li>
36 dining locations across campus</li><li>
Hospitality services, including camps and conferences, the University Club, and Heinz Memorial Chapel</li><li>
University Logistics, including student and campus mail, surplus property, campus printing, and moving services</li><li>
Campus Mobility, including parking lots and garages, campus shuttles, and commuting opportunities</li><li>
Panther Central &ndash; the University&rsquo;s one-stop shop for all campus needs including Pitt IDs</li><li>
Campus retail operations, including three on-campus stores - The University Store on Fifth, Maggie &amp; Stella's Cards &amp; Gifts, and The Pitt Shop</li></ul><p>
We welcome you to BHAS, and invite you to explore our services, get to know our leadership team, and learn about our mission, vision, and values. For more information about BHAS, please visit our website at BHAS.pitt.edu or follow us on LinkedIn.</p></div><div><div><b>
Job Summary</b></div><p>
Reconciles invoices. Handles status inquiries for payment and paperwork tracking. Maintains and utilizes University financial and purchasing system.</p></div><div><div><b>
Essential Functions</b></div><p>
BHAS is seeking a <b>Billing Coordinator</b> to assist with various financial functions for our Retail &amp; Logistics division, which includes the following departments: University Store on Fifth, Maggie &amp; Stella's Cards &amp; Gifts, The Pitt Shop, Copy Cat, Student Mail Services, Campus Mail Services, Moving and Receiving Services, and Surplus Property.</p><p>
Essential duties associated with this role include, but are not limited to:</p><ul><li>
Process daily cash report entries for The University Store on Fifth, The Pitt Shop, Maggie &amp; Stella's, and Surplus Property</li><li>
Assist the financial team with weekly bank deposits and monthly reconciliation entries</li><li>
Assist with purchase order creation and interdepartmental charges (IDC)</li><li>
Allocate, pay, track, and reconcile all incoming and outgoing invoices, ensuring timeliness, accuracy, and adherence to policies, procedures, and regulations</li><li>
Analyze accounts, generate statements, and prepare journal entries as needed</li><li>
Manage postage due data entry and coordinate with departments to obtain University account numbers; bill monthly</li><li>
Process First Class Mail monthly billing</li><li>
Assist the financial team with processing invoices, including maintaining a spreadsheet tracking invoices paid and IDC departments serviced</li><li>
Coordinate with internal and external stakeholders to resolve payment discrepancies and adjust accordingly</li><li>
Respond to inquiries related to the status and tracking of payments and records</li><li>
Maintain and update databases, spreadsheets, files, reports, and a detailed ledger of transactions</li></ul></div><div></div><div><div><b><br>
Physical Effort</b></div><p>
Ability to perform essential job functions with or without reasonable accommodation, which may include activities such as sitting, standing, walking, and occasional lifting or carrying of items up to 20 lbs.</p></div><p></p><div><p><i><br>
The University of Pittsburgh is an equal opportunity employer / disability / veteran.</i></p><div><br>
</div></div><div><div><b>
Assignment Category</b></div> Full-time regular</div><div><div><b>
Job Classification</b></div> Staff.Accounts Payable &amp; Receivable Assistant</div><div><div><b>
Job Family</b></div> Finance &amp; Procurement</div><div><div><b>
Job Sub-Family</b></div> Accounting &amp; Financial Reporting</div><div><div><b>
Campus</b></div> Pittsburgh</div><div><div><b>
Minimum Education Level Required</b></div> High School Diploma/GED</div><div><div><b>
Minimum Years of Experience Required</b></div> No experience required</div><div><div><b>
Will this position accept substitution in lieu of education or experience? </b></div>Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.</div><div><div><b>
Work Schedule</b></div> Monday - Friday, 7:00am - 3:30pm</div><div><div><b>
Work Arrangement</b></div> Hybrid: Combination of On-Campus and Remote work as determined by the department.</div><div><div><b>
Hiring Range</b></div> $17.50 per hour</div><div><div><b>
Relocation Offered</b></div> No</div><div><div><b>
Visa Sponsorship Provided</b></div> No</div><div><div><b>
Background Check</b></div> For position finalists, employment with the University will require successful completion of a background check</div><div><div><b>
Child Protection Clearances</b></div> Not Applicable</div><div><div><b>
Required Documents</b></div> Resume</div><div><div><b>
Optional Documents</b></div> Cover Letter</div></div>

Billing Coordinator

Ascentria Care Alliance

<div><p>Worcester, MA | Senior Care Finance<br>
<b>$37&ndash;$39 per hour</b> | Full Time</p>
<p><b>
Help Support the Systems Behind Exceptional Care</b></p>
<p>
At <b>Ascentria Care Alliance</b>, our mission is to empower people, strengthen communities, and provide compassionate care to those who need it most.</p>
<p>
Behind every resident receiving quality care is a team ensuring the financial and operational systems run smoothly. The <b>Central Billing Coordinator</b> plays a critical role in supporting the billing operations for <b>five Skilled Nursing Facilities</b>, helping ensure claims are processed accurately and facilities receive the financial support needed to continue delivering outstanding care.</p>
<p>
If you are detail-oriented, organized, and experienced in <b>Skilled Nursing billing</b>, this is an opportunity to join a collaborative, mission-driven team.</p>
<p><b>
What You'll Do</b></p>
<p>
In this role, you will help manage the billing process across multiple facilities, ensuring claims are submitted accurately and collections are followed through.</p>
<p>
Key responsibilities include:</p>
<ul>
<li>Processing billing for <b>five Skilled Nursing Facilities</b><br>
<ul><li>Verifying census and billing data within <b>PointClickCare (PCC)</b></li><li>Entering ancillary services and ensuring authorizations are complete</li><li>Preparing and submitting electronic claims for <b>Medicare, Medicaid, and Managed Care</b></li><li>Ensuring coinsurance claims are billed accurately</li><li>Managing collections and performing follow-up on outstanding balances</li><li>Posting cash payments and assisting with monthly billing cycles</li><li>Collaborating with facility administrators and business office liaisons</li><li>Participating in billing and collections meetings</li></ul></li>
</ul>
<p><b>What We're Looking For</b></p>
<p><b>
Required Experience</b></p>
<ul>
<li><b>3&ndash;5 years of Skilled Nursing Facility billing and collections experience</b><br>
<ul><li>Strong understanding of <b>Medicare, Medicaid, and Managed Care billing processes</b></li><li>Basic accounting skills</li><li>Ability to manage multiple systems and priorities simultaneously</li></ul></li>
</ul>
<p><b>Additional Strengths</b></p>
<ul>
<li>Highly organized and detail-oriented<br>
<ul><li>Strong communication and collaboration skills</li><li>Ability to problem solve and resolve billing issues proactively</li><li>Comfortable working in a fast-paced healthcare environment</li></ul></li>
</ul>
<p>Education:<br>
High School Diploma required; <b>Associate Degree or additional coursework preferred.</b></p>
<p><b>
Work Environment</b></p>
<ul>
<li>In-person position based in <b>Worcester, MA</b><br>
<ul><li>Fast-paced healthcare finance environment</li><li>Collaboration with multiple Skilled Nursing Facilities</li></ul></li>
</ul>
<p><b>Compensation</b></p>
<p>
 <b>$37&ndash;$39 per hour</b></p>
<p>
Competitive compensation aligned with the nonprofit healthcare market.</p>
<p><b>
Why Join Ascentria</b></p>
<p>
Ascentria Care Alliance is a <b>mission-driven nonprofit organization</b> committed to strengthening communities and supporting vulnerable populations. Our work is rooted in compassion, integrity, and service.</p>
<p>
Every role contributes to helping others live with dignity and support.</p>
<p><b>
Apply today and join a team that helps keep care moving forward.</b></p></div><p></p>

Central Billing Coordinator

Association of National Advertisers

<div><b>About the ANA</b><br>
The ANA&rsquo;s (Association of National Advertisers) mission is to drive growth for marketing professionals, brands and businesses, the industry, and humanity. Founded in 1910, the ANA provides leadership that advances marketing excellence and shapes the future of the industry. Our membership includes more than 20,000 brands and 50,000 industry professionals that collectively invest $400 billion in marketing and advertising annually. It consists of U.S. and international companies, including client-side marketers, nonprofits, universities, and marketing solutions providers, which include ad agencies, marketing data science and technology suppliers, law firms, consultants, and vendors. We are obsessed with delighting our members through superior products and services and an unwavering commitment to helping them become more effective marketers, build stronger brands, develop a more productive industry, and benefit humanity through bold leadership and innovation programs.<br>
<br>
<b>Location</b><br>
New York City<br>
<br>
<b>Position Summary</b><br>
We are seeking a detail-oriented and reliable Accounts Payable and Payroll Coordinator to join our Finance team. This role reports to the SVP/VP of Accounting &amp; Finance and is responsible for processing vendor invoices, assisting with bi-weekly payroll, and supporting the finance team with routine tasks. The ideal candidate will have strong attention to details, good organizational skills, and experience with both accounts payable and payroll systems. This is a hands-on, transactional role that supports the broader Accounting and HR teams to ensure timely and accurate financial operations. This role plays a critical part in keeping the department running smoothly by ensuring accurate data entry, timely processing, and proper documentation of financial transactions.
<br>
<br>
<b>Key Responsibilities:</b><br>
<br>
<b>Accounts Payable</b>:<ul><li>
Review and enter vendor invoices into the accounting system.</li><li>
Ensure proper approvals and account coding for each invoice.</li><li>
Confirm invoice accuracy, including math checks and alignment with agreed terms.</li><li>
Prepare and process weekly payments via check, ACH, or wire.
</li><li>Maintain accurate vendor records and ensure documentation for all transactions is complete and audit ready.</li><li>
Reconcile AP activity and assist with month-end close processes.</li><li>
Support year-end 1099 preparation and submission.
</li></ul><b>Payroll (bi-weekly)</b>:<ul><li>
Prepare and submit payroll for processing via Paychex for approximately 180 employees.
</li><li>Enter and review time, compensation changes, bonuses, deductions, and other payroll adjustments.</li><li>
Coordinate with HR to verify new hires, terminations, and employee updates.</li><li>
Ensure payroll is processed accurately and on time in accordance with company policies and application laws.
</li><li>Maintain payroll records and assist with year-end W-2 review and distribution.
</li><li>Respond to employee inquiries regarding payroll matters.</li></ul><b>
General Accounting Support:</b><ul><li>
Maintain organized documentation for both AP and payroll records.
</li><li>Assist with audit requests and other reporting as required.</li><li>
Perform other accounting-related tasks as directed by the finance team.</li></ul><b>
Skills &amp; Qualifications:</b><ul><li>
Associate&rsquo;s degree in accounting or a closely related discipline.
</li><li>2-3 years of experience in an accounting support role preferred (accounts payable and/or payroll).
</li><li>Proficiency with accounting systems (e.g., SAGE Intacct) and payroll platforms (e.g. Paychex).</li><li>
Strong excel and data entry skills.</li><li>
Excellent attention to detail and accuracy.</li><li>
Confidentiality and professionalism in handling employee and financial data.</li><li>
Ability to meet deadlines and manage multiple tasks efficiently.
</li></ul><b>Preferred Attributes:</b><ul><li>
Willingness to learn and support various tasks as part of a small, collaborative team.</li><li>
Familiarity with 1099 and W-2 processes is a plus, though not required</li><li>
Knowledge of employee benefits, tax laws, and government regulations is a plus.</li></ul><b>
Salary and Total Rewards Package</b><br>
Starting pay range: $65,000 to $75,000, based on relevant experience and qualifications.<br>
<br>
Comprehensive health and wellness benefits, 401k with company match, flexible scheduling, generous paid time off program, casual dress code, incentives, and rewards.<br>
<br>
<b>To Apply</b><br>
If your skills, experience, and enthusiasm align with the requirements and responsibilities of this position, please forward your resume with a cover letter and salary requirements to <b>careers@ana.net</b>. Note: only applicants who include salary requirements will be considered.<p>
</p><p>15tykw2R7b</p></div>

Accounts Payable and Payroll Specialist

Igloo Products Corp.

<div>
 <p>
  Igloo Products Corp. is an iconic, fast-growing American brand known for its exceptional and durable coolers designed to meet everyday needs. For more than 75 years, Igloo has been a leader in the housewares industry and has evolved into a high-growth lifestyle brand, inspiring outdoor experiences centered around fun, family, and friends.
 </p>
 <p>
  Founded in 1947 as a metalworking shop that brought fresh cold water to Texas workers in the field, and later inventing the Playmate, Igloo has grown into America&rsquo;s most recognizable brand of ice chests. The Igloo story spans more than 75 years of delivering coolness to the world. Today, Igloo has over 90% brand awareness, is #1 in market share in the U.S., and is a pioneer in sustainability within its category through the launch of biodegradable coolers and products made with post-consumer recycled resin and other sustainable materials. Igloo also has a growing direct-to-consumer (DTC) business, allowing us to build direct relationships with our consumers. In 2021, Igloo was acquired by Dometic Brands, creating the opportunity to globally grow both brands together.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Built on a legacy of quality and innovation, we are seeking an
  <strong>
   Accounts Payable Coordinator
  </strong>
  to join our team and support our continued growth.
 </p>
 <p>
  <br/>
 </p>
 <p>
  This role is seeking a high-caliber Accounts Payable professional to join our Finance team in a systems-forward, transformation-focused role. This position is ideal for someone who thrives in ERP environments, understands AP controls and compliance, and enjoys improving processes through automation and integration. Experience with Oracle EBS and exposure to Tipalti or similar payment platforms is highly valued.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Responsible for ensuring accurate, timely, and compliant vendor invoice entry and payments while serving as a key driver of automation, system optimization, and process transformation. Experience in Oracle E-Business Suite (EBS), AP controls, vendor master governance, and payment platforms is preferred. The position serves as a strategic partner to Finance, Tax, IT, and Procurement, and as a trusted backup to the Accounts Payable Manager.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Essential Job Duties and Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Execute end-to-end AP processing using Oracle EBS, including invoice entry, two-way and three-way matching, holds management, accrual support, and payment execution.
  </li>
  <li>
   Support and optimize AP automation workflows, including Oracle EBS and Tipalti payment integrations (ACH, wire, check, P-card).
  </li>
  <li>
   Maintain strict internal controls over invoice approval, vendor master data, payment processing, and segregation of duties.
  </li>
  <li>
   Review invoices for proper sales and use tax treatment, partner with Tax and external advisors on compliance and audit readiness.
  </li>
  <li>
   Maintain and govern vendor master data, including W-9 validation, EIN matching, entity classification, and 1099-reportable payment indicators.
  </li>
  <li>
   Serve as a subject-matter expert for 1099 compliance, supporting data accuracy, vendor classification, and year-end reporting readiness.
  </li>
  <li>
   Partner cross-functionally with IT, Finance, Procurement, and external vendors during system enhancements, testing (UAT), and integrations.
  </li>
  <li>
   Identify and implement process improvements that reduce manual effort, improve cycle times, and strengthen audit trails.
  </li>
  <li>
   Manage invoice exceptions, escalations, and supplier inquiries with a customer-service mindset.
  </li>
  <li>
   Support month-end close activities, including accrual identification, reconciliations, and reporting.
  </li>
  <li>
   Assist with internal and external audits, including financial statement audits, sales and use tax audits, and 1099 audits.
  </li>
  <li>
   Train, mentor, and support AP Clerks; establish best practices and documentation standards.
  </li>
  <li>
   Serve as backup for the Accounts Payable Manager, including oversight of daily operations and month-end close.
  </li>
  <li>
   Goods Received/Invoice Received reconciliation.
  </li>
  <li>
   Other duties as assigned
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What do we offer?
  </strong>
 </p>
 <ol>
  <li>
   Medical
  </li>
  <li>
   Dental
  </li>
  <li>
   Vision
  </li>
  <li>
   Life Insurance
  </li>
  <li>
   Short term &amp; Long-term disability
  </li>
  <li>
   Accidental death insurance
  </li>
  <li>
   Supplemental life insurance
  </li>
  <li>
   Company paid holidays
  </li>
  <li>
   Flexible Spending Accounts
  </li>
 </ol>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Minimum Requirements and Qualifications
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   A suitable background would be a
  </strong>
  solid experience within the following qualifications and experiences:
 </p>
 <ul>
  <li>
   High school diploma or equivalent required.
  </li>
  <li>
   Associate&rsquo;s or Bachelor&rsquo;s degree in Accounting, Finance, or Business strongly preferred.
  </li>
  <li>
   Minimum five (5) years of progressive Accounts Payable experience in a mid-to-large, multi-entity environment.
  </li>
  <li>
   Preferred experience working in Oracle E-Business Suite (EBS).
  </li>
  <li>
   Proven experience supporting audits, internal controls, and month-end close.
  </li>
  <li>
   Advanced Excel skills (pivot tables, lookups, reconciliations, data validation).
  </li>
  <li>
   Strong ERP proficiency with emphasis on Oracle EBS.
  </li>
  <li>
   Experience with AP automation and payment platforms; Tipalti experience strongly preferred.
  </li>
  <li>
   Strong understanding of AP internal controls, segregation of duties, and compliance requirements.
  </li>
  <li>
   Excellent analytical, organizational, and problem-solving skills.
  </li>
  <li>
   Professional written and verbal communication skills.
  </li>
 </ul>
 <p>
  <strong>
   To be successful in this role, we believe that you possess the following skills, competencies &amp; characteristics:
  </strong>
 </p>
 <ul>
  <li>
   Overall experience with integrations, implementations, or migrations.
  </li>
  <li>
   Direct involvement in 1099 reporting processes, vendor tax classification, and IRS compliance.
  </li>
  <li>
   Experience in transformation, automation, or shared-services AP environments.
  </li>
  <li>
   Accounting or bookkeeping background with working knowledge of GAAP.
  </li>
  <li>
   Systems mindset and process improvement orientation.
  </li>
  <li>
   Systems mindset and process improvement orientation.
  </li>
  <li>
   High attention to detail with strong ownership and accountability.
  </li>
  <li>
   Ability to operate effectively in a high-volume, deadline-driven environment.
  </li>
  <li>
   Collaborative partner across Finance, IT, Tax, and Operations.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   And of course &ndash; our Core Values
  </strong>
 </p>
 <p>
  To thrive and succeed in this role, you understand the importance of our core values &ndash; Together We build our future, We play to win, We embrace change and We walk the talk; these values reflect the heart and soul of Dometic and they define what it takes to work here and how we do things.
 </p>
 <p>
  <strong>
   Are you our next star?
  </strong>
  Then we would love to see your application.
 </p>
 <p>
  Dometic is passionate about building together an inclusive and equitable working environment, that respects individual strengths, views, and experiences. We believe that diversity enables us to thrive across our differences. Be yourself and join us!
 </p>
 <p>
  Igloo offers equal opportunities for everyone. Equal opportunities mean that all employees shall be treated according to their abilities and qualifications in every employment decision, including but not limited to hiring, advancement, compensation benefits, training, lay-offs and termination. Any form of discrimination or harassment against employees due to personal factors, such as gender, ethnicity, skin color, age, sexual orientation, religion, nationality, disability and pregnancy or employees with family responsibilities is prohibited.
 </p>
 <p>
  All applicants must be at least 18 years old and legally authorized to work in the United States on a permanent basis.
 </p>
 <p>
  Igloo supports and respects the protection of internationally proclaimed human rights. We do not tolerate child labor or any form of modern slavery, including forced, bonded or compulsory labor, physical or psychological punishment or human trafficking.
 </p>
</div>


Accounts Payable Coordinator

Cala Sourcing Solutions LLC

<div><p><b>Accounts Payable Coordinator In-Office (Hybrid after 90 Days)</b></p><p>
We are partnering with a reputable Miami-based law firm to hire an <b>Accounts Payable Coordinator</b> to support their accounting operations. This is a full-time, onsite position with the opportunity to transition to a hybrid schedule (1 remote day/week) after 90 days.</p><p><b>
 Compensation:</b> $28&ndash;$32/hour (DOE)</p><p>
 <b>Start Date:</b> ASAP<br>
<b> Benefits Include:</b></p><ul><li><p>
100% employer-paid health &amp; dental base plans (with dependent contributions)</p></li><li><p>
Short- and long-term disability coverage</p></li><li><p>
401(k) with company match</p></li><li><p>
PTO, paid parking, gym access &amp; more</p></li></ul><p>
 Prior law firm experience is a plus, but not required&mdash;candidates with strong AP experience within professional services are encouraged to apply.</p><h3 class="jobSectionHeader"><b>
Key Responsibilities</b></h3><ul><li><p>
Accurately process, code, and input vendor invoices</p></li><li><p>
Liaise with vendors to resolve billing discrepancies</p></li><li><p>
Prepare and distribute payments (checks, ACH, wire transfers)</p></li><li><p>
Monitor and track client-related expenses and firm costs</p></li><li><p>
Perform account reconciliations (bank, credit card, vendor)</p></li><li><p>
Assist with month-end and year-end close processes</p></li><li><p>
Maintain organized financial records for audit readiness and compliance</p></li><li><p>
Produce AP aging reports, cash flow reports, and related financial summaries</p></li><li><p>
Oversee petty cash and assist with IOLTA trust account postings</p></li></ul><h3 class="jobSectionHeader"><b>
Qualifications</b></h3><p>
✔️ 3&ndash;5 years of Accounts Payable experience (law firm background preferred)<br>
✔️ Bachelor&rsquo;s degree in Accounting or equivalent hands-on experience<br>
✔️ Proficiency in Microsoft Excel<br>
✔️ Highly detail-oriented with the ability to manage high-volume invoicing<br>
✔️ Strong communication skills with a focus on vendor relations<br>
✔️ Demonstrated discretion when handling sensitive financial information</p>
#Workwolf</div>

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