financial administrative assistant

Amentum

<div>Amentum is seeking a Financial Administrative Assistant located in the Williamsburg area of Virginia. The Administrative Assistant manages daily financial operations, handling tasks like budgeting, payroll, accounts payable/receivable, reconciliations, financial reporting, cash flow and ensuring regulatory compliance, and assists the customer in administrative duties as outlined below and other ad hoc duties as required: 
 
Job Requirements:<ul>
<li>
Secretarial duties (filing, taking phone calls, scheduling appointments, making travel 
arrangements</li>
<li> Strong bookkeeping abilities</li>
<li>Proficiency in utilizing point-of-sales (POS) systems</li>
<li>Preparing bank reconciliation reports</li>
<li>Assisting and supporting the financial analyst</li>
<li>Developing and maintaining overtime reports</li>
<li>Oversight and management of project codes</li>
<li>Managing all things timecards</li>
<li>Administrative support to executive staff with office management responsibilities</li>
<li>Create agendas, take minutes and disseminate notes</li>
<li>Create, update and manage spreadsheets</li>
<li>May be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials</li>
<li>Communicate effectively with other teams and clients both in written communication and verbal communication</li>
<li>Works independently receiving a minimum of detailed supervision and guidance</li>
<li>Receive and disseminate work/repair orders; arrange and coordinate repair of office equipment as needed</li>
<li>Perform ad hoc administrative support to training exercises, as necessary</li>
<li>May be required to travel in the US for up to two weeks at a time, potentially four times year</li></ul> 

Minimum Requirements:<ul>
<li>
Must have a U.S. government security clearance at time of application</li>
<li>Minimum of one (1) year experience working on the client computer system</li>
<li>Preferred a degree in Finance or Accounting, or relevant experience</li>
<li>Two (2) years general administrative support work with demonstrated experience that provides the required knowledge, skills and abilities</li>
<li>A valid driver&rsquo;s license</li>
<li>May require repetitive motion during work shift</li>
<li>Proficient in Microsoft Windows applications including Microsoft Office Suite, Outlook, and SharePoint</li>
<li>Analytical and software skills to support overall financial health and strategic planning,</li>
<li>Strong interpersonal skills and professional demeanor</li>
<li>Ability to lift 10 or more pounds</li>
<li>US citizen or naturalized citizen</li></ul> 
Compensation Details:
25-44 
The compensation range or hourly rate listed for this position is provided as a good-faith estimate of what the company intends to offer for this role at the time this posting was issued. Actual compensation may vary based on factors such as job responsibilities, education, experience, skills, internal equity, market data, applicable collective bargaining agreements, and relevant laws. 
Benefits Overview:
Our health and welfare benefits are designed to support you and your priorities. Offerings include:<ul>
<li>
Health, dental, and vision insurance</li>
<li>
Paid time off and holidays</li>
<li>
Retirement benefits (including 401(k) matching)</li>
<li>
Educational reimbursement</li>
<li>
Parental leave</li>
<li>
Employee stock purchase plan</li>
<li>
Tax-saving options</li>
<li>
Disability and life insurance</li>
<li>
Pet insurance</li></ul> 
Note: Benefits may vary based on employment type, location, and applicable agreements. Positions governed by a Collective Bargaining Agreement (CBA), the McNamara-O'Hara Service Contract Act (SCA), or other employment contracts may include different provisions/benefits. 
Original Posting:
12/31/2025 - Until Filled
Amentum anticipates this job requisition will remain open for at least three days, with a closing date no earlier than three days after the original posting. This timeline may change based on business needs. 
Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters.</div>

Finance Administrative Assistant

Habitat For Humanity

<div>The Finance &amp; HR Administrative Assistant provides administrative and clerical support to both the Human Resources and Finance departments. This role ensures accurate recordkeeping, efficient office operations, and timely processing of HR and financial documentation while maintaining confidentiality and compliance with company policies.
<div><div>Human Resources Support<ul><li>
Assist with recruitment activities, including posting job ads, scheduling meetings, and preparing onboarding materials</li><li>
Maintain employee personnel files and HR databases (paper and electronic)</li><li>
Serve as backup for the Director of Human Resources during absences, responding to general inquiries such as employment verifications and performing related entry level support</li><li>
Provide support to AHFH staff with technical questions or issues regarding the HRIS platform (Paycom) ensuring timely resolution and system accessibility.</li><li>
Support onboarding and offboarding processes (contracts, forms, system access)</li><li>
Assist with benefits administration and employee inquiries.
</li><li>Help prepare HR reports and correspondence</li><li>
Assist with the planning and execution of employee engagement events, including company-wide celebrations, board meeting setup and breakdown and coordination with external vendors.</li><li>
Ensure compliance with labor laws and internal policies</li></ul>
Finance Support<ul><li>
Data entry in accounting software to add new inventory items and assist in creating procurement POs</li><li>
Data entry in budgeting software to maintain workforce for accurate forecasting and budgeting</li><li>
Assist with budget tracking and financial reporting</li><li>
Maintain accurate financial records and filing systems</li></ul>
Administrative Duties<ul><li>
Provide general office administrative support (filing, data entry, scheduling)</li><li>
Provide consistent coverage as the primary backup for the Front Desk Receptionist, ensuring seamless visitor check-ins, prompt inquiry responses and uninterrupted front desk operations</li><li>
Coordinate and respond to incoming communications (phone and email) with professionalism and efficiency.
</li><li>Assist with audits and internal reviews as needed</li><li>
Perform other administrative tasks as assigned</li></ul>
</div></div> 
<div><div><ul><li>High school diploma or equivalent required;</li><li>
Associate&rsquo;s or Bachelor&rsquo;s degree in business administration, HR, or finance preferred</li><li>
1&ndash;3 years of administrative experience, preferably in HR or Finance</li><li>
Strong organizational and time-management skills</li><li>
High attention to detail and accuracy</li><li>
Ability to handle sensitive and confidential information</li><li>
Proficiency in Microsoft Office (Excel, Word, Outlook)</li><li>
Strong written and verbal communication skills</li></ul></div><div> 
<ul><li>
Bilingual (English / Spanish)</li><li>
HRIS (Paycom)or accounting software (NetSuite) experience a plus</li></ul></div></div></div>

Finance & HR Administrative Assistant

Kazamer

<div><ul><li>Full Time</li>
<li>Dubai</li> 
</ul><div><div><div><div><div>Kazamer Tax Consultant is seeking a detail-oriented and motivated Finance Assistant to support its finance and accounting operations in Dubai. This role is ideal for someone who is eager to grow in a professional financial environment while contributing to accurate reporting and smooth day-to-day financial activities.

Key Responsibilities:
<ul>
<li>Assist in preparing financial reports, statements, and summaries.</li>
<li>Support accounts payable and receivable processes.</li>
<li>Maintain accurate financial records and documentation.</li>
<li>Assist with invoice processing, billing, and payment follow-ups.</li>
<li>Help in reconciling bank statements and expense reports.</li>
<li>Support the finance team during audits and internal reviews.</li>
<li>Ensure compliance with company policies and financial procedures.</li>
</ul>
Qualifications:
<ul>
<li>Bachelor&rsquo;s degree in Finance, Accounting, or a related field.</li>
<li>Previous experience in a finance or accounting support role is preferred.</li>
<li>Basic knowledge of accounting principles and financial reporting.</li>
<li>Proficiency in MS Excel and accounting software.</li>
<li>Strong attention to detail and good organizational skills.</li>
</ul>
The Finance Assistant role at Kazamer Tax Consultant in Dubai offers a supportive work environment with opportunities to enhance financial skills and professional growth. It is a great opportunity for candidates who are committed, analytical, and ready to contribute to a growing consultancy firm.</div></div></div></div></div></div>

Finance Assistant

EP Group

Finance Administration AssistantCompany Size: Small head office with up to 3 staff Reporting to: Financial Controller (UK based)Role Overview:We are seeking a qualified and experienced Finance Administration Assistant to manage a diverse portfolio of financial and operational responsibilities across multiple entities and jurisdictions. The ideal candidate will be proactive, detail-oriented, and capable of working independently in a dynamic environment for a Family owned and run business.This role requires strong knowledge of UAE compliance regulations and the ability to liaise effectively with local government bodies.Key Responsibilities:Accounting &amp; Financial Management<ul><li>Prepare and maintain accounts for 3 operations.</li><li>Monthly and annual accounts preparation</li><li>Bank reconciliations and audit support</li><li>VAT filings and tax returns</li><li>Payroll management</li><li>Record and invoice management fees for services rendered</li></ul>Property &amp; Asset Management<ul><li>Oversee rental property operations including tenant management</li><li>Coordinate property maintenance and liaise with Euro Residences or other service providers</li><li>Track and manage insurance policies (property, health, vehicles)</li><li>Manage company vehicles and related documentation</li></ul>Compliance &amp; Legal &amp; Personal<ul><li>Ensure UAE legal compliance including ESR, VAT, and other regulatory filings</li><li>Liaise with DEWA, JAFZA, and other government agencies</li><li>Maintain strong understanding of UAE visa requirements and processes</li><li>Ensure visas and related documents are up to date</li><li>Control personal health insurance policies</li></ul>Systems &amp; Reporting<ul><li>Utilize ERP systems (Xero preferred) for financial reporting</li><li>Maintain and improve use of property management software (status to be confirmed)</li><li>Generate monthly reports and support strategic financial planning</li></ul>Candidate Requirements:<ul><li>Qualifications: Recognised accountancy qualification</li><li>Experience: Minimum 5 years in a similar role, ideally with exposure to UAE and UK jurisdictions</li><li>Skills:</li><li>Advanced proficiency in Xero, Microsoft Office (Excel, Word, Outlook)</li><li>English communication skills &ndash; both written and verbal</li><li>Strong understanding of UAE tax laws, VAT, ESR, and compliance frameworks</li><li>Ability to work independently and manage multiple responsibilities</li><li>Experience dealing with local government agencies and visa processes</li><li>Personal Attributes:</li><li>Hardworking, dedicated, and enthusiastic with excellent memory</li><li>High attention to detail and total accuracy</li><li>Strong organisational skills</li><li>Comfortable working in a small team environment</li></ul>Job Type: Full-time

Finance Administration Assistant

Recruitment Solutions

Interviews ASAP! Enquire Today Are you highly organised, detail-oriented, and enjoy supporting a team?Would you like to work locally to Tunbridge Wells?Do you have exposure to IFA administrative processes such as client onboarding, organising reviews, drafting documents and transaction processing?If yes then apply now to avoid missing out! or call James in our Tunbridge Wells team today. Whether you have current or previous experience, we'd love to hear from you Great Role! Join a welcoming, collaborative team environment, working for an established and forward-thinking IFA practice.Enjoy great work-life balance, training and development opportunity, and a non-corporate team culture to be part of !Day-to-day, following personalised training, you will work as part of a team to support the smooth running of the office and client processes. Duties might include:-<ul><li>Receiving enquiries by phone and email from new and existing clients, assisting with queries and providing information.</li><li>Diary planning and management - Organising client meetings for Advisers and supporting any queries raised.</li><li>Client onboarding - conducting all relevant checks and ensuring files are created and maintained to company database.</li><li>Drafting written communication to clients, providing administrative support to Paraplanners and Advisers.</li><li>Processing transactions and liaising with product providers.</li><li>Contribute to the smooth running of the office and support the team.</li></ul>Full Time - Monday - Friday 9am - 5pm, or Part Time working options. - Great flexibility and work life balance.Super offices in central T Wells location (with Parking!) - commutable easily by train bus and car.Salary with experiences £26-35000 + benefits such as company pension scheme and private health cover.Future career prospects - with a company who support training and development.If you bring experience in a relevant transferrable financial advisory or banking environment we'd love to hear from you.Candidates MUST be in commutable distance of Tunbridge Wells in Kent.Interested? Call James from Recruitment Solutions or apply now for immediate consideration.INDCOR

IFA Administrator

Fiberhome Turkey Branch

Logistics &amp; warehousing: Introduce and liaise with logistics providers, follow up on customs clearance and deliveries, maintain logistics documents and reconcile expense claims.Administrative affairs: Manage office/dormitory/vehicle leases and maintenance, procure office supplies, register and maintain fixed assets, handle visitor reception, and ensure normal office operations.Visa &amp; foreign affairs: Assist/guide employees in handling Turkish visas, invitation letters, work permits, etc.Compliance &amp; records: Manage contracts, company seals, authorizations/certifications and administrative records.HR support: Post job openings; handle onboarding/offboarding, employment contracts and attendance; assist with payroll reconciliation; liaise with HQ HR/Finance/Logistics departments.Finance liaison: Reconcile and submit payment requests for salaries, rent and lease fees, utilities/internet/parking and other routine expenses, and accounting service fees.External liaison: Coordinate with accounting firms, banks and government agencies (tax office, trade registry, immigration, etc.) to support compliant operations.Corporate culture: Assist in planning and organizing company events and team-building activities.Other: Complete other administrative/operations tasks assigned by supervisors.Job Type: Full-timePay: 40,000.00TRY - 50,000.00TRY per month

Administrative and Financial Affairs Assistant

Recutify Inc.

<div>We are seeking a highly organized and detail-oriented Executive Assistant to the CEO to support day-to-day administrative, operational, and executive tasks. This role requires strong analytical skills, professionalism, and the ability to handle confidential information with discretion. The ideal candidate will have a solid background in finance and mathematics, excellent communication abilities, and the confidence to manage executive-level responsibilities in a fast-paced environment.
Key Responsibilities:
<ul><li>Provide administrative and executive support directly to the CEO.</li>
<li>Prepare reports, financial summaries, and documentation as required.</li>
<li>Manage calendars, schedule meetings, and organize travel arrangements.</li>
<li>Assist with data analysis, budgeting, and basic financial tasks.</li>
<li>Draft emails, presentations, and official documents with accuracy.</li>
<li>Coordinate with internal departments on behalf of the CEO.</li>
<li>Maintain a high level of confidentiality and professionalism.</li>
<li>Handle daily office operations and ensure smooth workflow.</li>
</ul>Requirements:
<ul><li>Proven experience as an Executive Assistant, Administrative Assistant, or similar role.</li>
<li>Strong proficiency in finance and mathematics.</li>
<li>Excellent written and spoken English and arabic</li>
<li>Strong organizational, communication, and time-management skills.</li>
<li>Ability to work independently and handle multiple tasks.</li>
<li>Proficient in MS Office (Word, Excel, PowerPoint).</li></ul></div>

Executive Assistant to the CEO

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