financial assistant

Aspire Physical Recovery Center

<div>Financial Specialist Assistant for our HR &amp; Payroll departement needed. Kronos experience a plus.

Working with us means being part of something special: A team that is passionate about making an impact on our patients&rsquo; lives each and every day. Unlike the typical hospital setting, our facility offers you the unique opportunity to walk alongside patients on their road to recovery from many different conditions. As you care for and help patients achieve goals and regain independence, you can form significant relationships with them and celebrate the successes they experience along the way. 


We are in search of a qualified Financial Specialist Assistant- HR and Payroll: 


Under direction and supervision of the Financial Specialist to perform successful and timely completion of payroll and personnel functions, receptionist duties as assigned and other miscellaneous business office duties.

Qualifications
<ul>
<li>At least 2 year Business Related Associates Degree preferred. 3-5 years of experience considered in lieu of degree</li>
<li>3-5 years of accounting and/or payroll experience required</li>
<li>High School Diploma or equivalent required</li>
<li>Must have demonstrated knowledge of payroll systems and procedures and general accounting principles and bookkeeping</li>
<li>Ability to effectively and harmoniously interact with visitors and staff at all levels; promotes teamwork and demonstrates professionalism</li>
<li>Ability to work and produce effectively under pressure</li>
<li>Strong numerical and problem solving skills</li>
<li>Knowledge of federal and state payroll regulations and requirements</li>
<li>Must be capable of performing the Essential Job Functions and Physical and Sensory Requirements for All Job Functions as outlined below.</li>
</ul>
Essential Job Functions

Administrative Duties:
<div>
<ul><li> Work closely with the Financial Specialist to ensure smooth operations of all payroll, finance and business office functions.</li></ul>
<ul><li>Participates in the development and successful implementation of plan(s) of improvement as indicated, recommended and/or required by Administrator, Financial Specialists, Financial Specialist Consultants, Internal Auditor, or any other corporate or regulatory compliance consultant. Communicates progress toward goals and ongoing obstacles to Financial Specialist, Administrator and facility management team, verbally and/or in writing or as dictated.</li></ul>
<ul><li> Answers telephone in a professional manner, receives and delivers messages.</li></ul>
<ul><li>Handles correspondence, performs typing, filing, copy work and other clerical duties.</li></ul>
<ul><li>Greets visitors and refers to appropriate individuals.</li></ul>
<ul><li>Acts as a liaison regarding employee paperwork and other payroll related issues with the Benefits, Human Resources, and Accounting Departments to streamline processes</li></ul>
<ul><li>Generate administrative reports on time and attendance as directed.</li></ul>
<ul><li>Sorts facility mail and distributes to appropriate individuals.</li></ul>
<ul><li>Completes weekly and monthly reports.</li></ul>
<ul><li>Maintains confidentiality of all files, records and business transactions.</li></ul>
</div>
Payroll Duties:
<div>
<ul><li>Maintains accurate payroll information by collecting, calculating, and entering data per policy.</li></ul>
<ul><li>Provide payroll information by answering questions and requests as appropriate.</li></ul>
<ul><li>Maintains employee confidence and protects payroll operations by keeping information confidential</li></ul>
<ul><li>Complete facility payroll in a timely and accurate manner including printing timesheets, making payroll changes per policy, inputting time and pay information per policy and closing payroll to NHS Management, LLC Payroll Department.</li></ul>
<ul><li>Obtain all appropriate approvals when processing payroll maintaining including following all policies and restrictions in making edits and changes to the payroll.</li></ul>
</div>
Applicant/New Hire/OnBoarding Duties:
<div><ul><li>Instructs walk-in applicants on the proper way to apply for a position at the facility by referring each to the facility careers website.</li></ul>
<ul><li>Assist as needed or as relief to screen applicant, receive on-line resumes, phone screen and facilitate information for offer letters to human resources.</li></ul>
<ul><li>Onboard applicants in a timely and efficient manner including the completion of pre-employment checks per policy to include: background check, drug screen, abuse registry check, OIG, and any state specific pre-employment check requirements. Ensure onboard process complete and overall eligible for hire before employment offers are extended. Communicate timely to hiring manager responsible.</li></ul>
<ul><li>Conduct WOTC (Work Opportunity Tax Credit) calls day 1 of employment.</li></ul>
<ul><li>Process paperwork for new employees and enter employee information into the payroll system</li></ul>
<ul><li>Complete paper I-9 and E-verify for new employees</li></ul>
<ul><li>Distribute and communicate Benefits packets to new hires and eligible employees in a timely manner.</li></ul>
<ul><li>Ensures completion of new hire paperwork and audits files for completion using new hire checklist</li></ul>
<ul><li>Time clock enrollment of new employees, troubleshooting with I.S. dept and training on time clock usage</li></ul>
<ul><li>May assist in general orientation process ie: set-up for required on line training, etc.</li></ul>
</div>
Human Resources Duties:
<div>
<ul><li>Maintains personnel files:
</li></ul></div><div><div><div><ul><li>Files documents that are required to be in the personnel file.</li></ul>
<ul><li>Maintain personnel file in locked cabinets, secure at all times.</li></ul>
<ul><li>Ensure access to personnel file only as directed by the Administrator and approved entities.</li></ul>
</div></div><ul><li>Provide customer service to staff related to questions on payroll procedures, time clock, benefits documents, and personal data changes. Forward as required to NHS Management, LLC requests for wage and employment verifications on behalf of staff.</li></ul>
<ul><li>Conduct and track employee exit interviews.</li></ul>
</div>
Workers Compensation, OSHA Reporting and Leave Management:
<div>
<ul><li>Completes Worker&rsquo;s Compensation reports and files with the appropriate agencies in a timely manner.</li></ul>
<ul><li>Completes OSHA (Job related injury) Log per regulations.</li></ul>
<ul><li>Tracks leave usage and administers leave management collaborating with the Department Manager and Administrator.</li></ul>
<ul><li>Tracks transitional (temporary light duty) assignments in leave management or as directed by Human Resources policy and procedures.</li></ul>
</div>
Benefits (for full time employees):
<ul>
<li>Blue Cross/Blue Shield Health Insurance (low premium and low deductibles!)</li>
<li>Dental Insurance</li>
<li>401k/matched</li>
<li>PTO</li>
<li>Paid Holidays</li>
<li>Very attractive employee referral bonus plan</li>
</ul>
We are an equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit and business need.

&quot;Our Family Caring For Yours&quot;</div>

Financial Specialist Assistant

<div>Avant de postuler &agrave; un emploi, s&eacute;lectionnez votre langue de pr&eacute;f&eacute;rence parmi les options disponibles en haut &agrave; droite de cette page.
D&eacute;couvrez votre prochaine opportunit&eacute; au sein d'une organisation qui compte parmi les 500 plus importantes entreprises mondiales. Envisagez des opportunit&eacute;s innovantes, d&eacute;couvrez notre culture enrichissante et travaillez avec des &eacute;quipes talentueuses qui vous poussent &agrave; vous d&eacute;velopper chaque jour. Nous savons ce qu&rsquo;il faut faire pour diriger UPS vers l'avenir : des personnes passionn&eacute;es dot&eacute;es d&rsquo;une combinaison unique de comp&eacute;tences. Si vous avez les qualit&eacute;s, de la motivation, de l'autonomie ou le leadership pour diriger des &eacute;quipes, il existe des postes adapt&eacute;s &agrave; vos aspirations et &agrave; vos comp&eacute;tences d'aujourd'hui et de demain.
Fiche de poste :
The Administrative Assistant will be responsible for a blended job with the day to day processing of transactions for domestic and international accounts and finance related processes following different set of rules that vary among the countries. The positions require exceptional attention to detail and timely resolution with high level of accuracy. Processes related to Billing, Accounts Payable, Accounts Relievable, give brilliant opportunities to all the executives to showcase their talent and learn new things. As one of the world&rsquo;s largest employers UPS Logistics as provided rewarding careers to its employees and is one of the most admired brand in the world.
Employee Skill Requirement:
<ul><li>Excellent written and verbal communication skills.</li><li>Excellent interpersonal skills.</li><li>Analytical and problem solving skills.</li><li>Must possess advanced reasoning and research skills.</li><li>Decision making skills.</li><li>Excellent typing speed for data entry.</li><li>Must be customer focused.</li><li>Good typing speed.</li></ul>
Prerequisites:
<ul><li>Graduate/ Post graduate in any discipline. Finance &amp; Accounting (preferred)</li><li>Eye for detail and should meet stiff deadlines.</li><li>Have an excellent attendance track record.</li><li>Self-Driven.</li><li>Influence and Persuasion.</li><li>Strong Customer Orientation, understanding customer services issues.</li><li>Knowledge of MS office.</li></ul>
Educational Qualification- B.Com, M.Com, MBA (Finance), PGDBM
Industry Type: Courier / Transportation / Freight / Warehousing/Finance &amp; Accounting
Role: Functional Area: ITES, BPO, KPO, LPO, Customer Service, Operations
Location: Pune
Keywords: Accounts Payable, Accounts Receivable, Finance &amp; Accounting, Freight Forwarding, ITES and BPO and KPO 
Type de contrat:
en CDI
Chez UPS, &eacute;galit&eacute; des chances, traitement &eacute;quitable et environnement de travail inclusif sont des valeurs clefs auxquelles nous sommes attach&eacute;s.</div>

Financial Admin Assistant

Charlotte Harbor Environmental Center, Inc.

The incumbent is expected to assist the Executive Director in achieving the organization&rsquo;s vision and mission of success and service to the community. A commitment to excellence, service and a willingness to assist as needed are expectations for all employees.JOB SUMMARYProvides administrative and financial services to the Executive Director and the organization. Keeps official administrative and financial organization records and executes associated policies and duties determined by the Executive Director.ESSENTIAL DUTIES &amp; RESPONSIBILITIES&middot; Prepares emails or other correspondence outlining and explaining administrative procedures and policies to colleagues.&middot; Acts as custodian of organization documents and records.&middot; Schedules appointments as requested; gives information to callers, takes notes as necessary, composes and types correspondence, reads and routes incoming mail if requested, and performs other administrative and clerical duties.&middot; Works with Windows 10, MS 365, Google Workspace, QuickBooks online, Adobe, Constant Contact, PayPal, Square Point of Sale, WIX website, GoDaddy and other relevant software applications and vendors to complete required tasks and ensure smooth operations.&middot; Manages personnel requirements.&middot; Manages sensitive and confidential personnel, financial and organizational information.&middot; Composes and types routine correspondence and prepares materials for special events such as invitations, guest lists, RSVPs, flyers, brochures, cards, programs, newsletter, etc.&middot; Files correspondence and other records.&middot; Answers telephone; gives information to callers or routes calls to colleagues; takes messages if required. Places outgoing calls as required and additionally if requested by the Executive Director.&middot; Greets visitors, ascertains nature of business and directs visitors to appropriate persons or places.&middot; Compiles and types statistical and budget-related reports; maintains related databases and enters new data.&middot; Schedules room reservations and meetings and records minutes of staff meetings (if requested). Makes copies of correspondence or other printed materials.&middot; Prepares outgoing mail; writes checks; composes other required correspondence.&middot; Orders and stocks office supplies and processes purchase of such items, as requested.&middot; Processes a variety of documents, forms and files.&middot; Attends the workplace regularly, reports to work punctually and follows a work schedule to keep up with the demands of the worksite.&middot; Completes duties and responsibilities in compliance with organizational standards, policies and guidelines.&middot; Completes all required training and professional development sessions as requested.&middot; Supports the values and institutional goals as defined in the organization&rsquo;s by-laws and strategic plan.&middot; Performs other duties as assigned.SPECIFIC DUTIES AND RESPONSIBILITIES&middot; Assumes mail drop-off responsibilities as required and requested.&middot; Manages/oversees the Friends of CHEC membership program.&middot; Manages assigned aspects of various CHEC fundraisers.&middot; Manages and keeps current CHEC&rsquo;s Constant Contact mailing lists by adding contacts from visitors&rsquo; logs and importing contacts from WIX.&middot; Manages and maintains all aspects of CHEC&rsquo;s website, including CRM/analytics (coming).&middot; Acts as de facto IT point of contact for issues and assistance. Liaises with long-time IT vendor, as necessary.&middot; Administers the organization&rsquo;s MS365 and Google Workspace programs.&middot; Manages the organization&rsquo;s web platform via GoDaddy.&middot; Maintains CHEC&rsquo;s gift shop. Liaises with vendors to obtain environmentally themed, moderately priced consignment items. Orders similar items from various commercial vendors to add to CHEC&rsquo;s inventory for sale in the gift shop.&middot; Promotes CHEC events on CHEC&rsquo;s Chamber of Commerce web page/CoC website.&middot; Promotes CHEC and donor events via Constant Contact email transmissions (campaigns).&middot; Creates flyers, brochures, forms, banners, etc. for various CHEC trips, programs, events, exhibits and promotions as required.&middot; Pays bills online and via check.&middot; Reconciles gift shop cash and card sales each day. Passes cash deposits to CEO for action.&middot; Manages all incoming cash donations and other cash and card transactions. Ensures associated proper documentation. FedEx&rsquo;s all reconciled accounts receivables and payables receipts, and other required documentation, to Integrity at the end of each week.&middot; Manages CHEC employee time sheet creation/distribution and CHEC payroll. Submits bi-weekly payroll to Integrity, our front-end personnel/payroll vendor. Handles all associated paperwork. Performs bank transfer of funds to cover payroll. Liaises with Integrity on payroll and personnel matters.&middot; Manages onboarding and termination of employees and independent contractors.&middot; Uses QuickBooks Online to write checks, add vendors, research expenses and receivables, create General Ledger accounts in the Chart of Accounts, etc.&middot; Creates and maintains monthly outdoor boardwalk kiosk calendar.&middot; Places Amazon orders as required.&middot; Ensures CHEC has adequate cleaning and other required expendable facilities and office supplies on hand at all times.KEY COMPETENCIES-- Excellent computer and software application skills-- Communication skills - written and verbal.-- Planning and organizing.-- Prioritizing.-- Problem assessment and problem solving.-- Information gathering and information monitoring.-- Attention to detail and accuracy.-- Flexibility.-- Adaptability.-- Customer service oriented.REQUIRED EDUCATION AND EXPERIENCE- Associates degree, 60 college hours from an accredited college or university, or the equivalent in work experience.- Two (2) years of progressive office experience in the clerical/administrative and financial fields.- Excellent computer and software application skills.- Proven proficiency with Constant Contact.- Proven proficiency with WIX website builder.- Proven proficiency with QuickBooks online.- Proven proficiency with the Square Point of Sale application.- Proven proficiency with PayPal.- Proven proficiency with administration of MS365 and Google Workspace.- Some proficiency in IT-related matters.- The ability to prioritize is paramount.- Ability to multi-task and work, as required, with those at all levels of the organization.- Ability to properly manage sensitive and confidential data.PREFERRED EDUCATION AND EXPERIENCE- Bachelors degree from an accredited college or university, or the equivalent in work experience.- Four (4) years or more of progressive office experience in the clerical/administrative and financial fields.CERTIFICATES AND LICENSURESNone required.PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, balance or stoop. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works near mechanical machinery and is occasionally exposed to possible risk of shock or injury. The noise level in the work environment is generally moderate but sometimes elevated due to group gatherings, meetings, etc. The duties listed are intended only as illustrations of the various types of detailed work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and candidate and is subject to change by the employer as the needs of the employer and requirements of the job change.Pay: $18.00 per hourBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li></ul>Work Location: In person

Admin & Financial Assistant to the Executive Director

Bank of America

<div>Job Description:
At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day. 
 
Being a Great Place to Work is core to how we drive Responsible Growth. This includes our commitment to being an inclusive workplace, attracting and developing exceptional talent, supporting our teammates&rsquo; physical, emotional, and financial wellness, recognizing and rewarding performance, and how we make an impact in the communities we serve. 
 
Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations. 
 
At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us! 
Job Description: 
This job is responsible for managing a financial center (FC) in collaboration with senior team members, supporting the operational excellence of the FC and ensuring that all aspects run effectively and cohesively. Key responsibilities include overseeing of functions such as the smooth and efficient functioning of the teller line, day-to-day policy and procedure adherence, and improvement of financial center performance. Job expectations include ensuring that directives are implemented and taking up leadership responsibility for the financial center when teammates are absent.
Responsibilities:<ul><li>
Manages client traffic, engaging and appropriately routing clients, and fosters client retention</li><li>
Manages business results through formalized management routines and coaching</li><li>
Creates a world class client experience environment</li><li>
Manages market-level initiatives prescribed by market leaders</li><li>
Drives operational excellence by engaging employees on business strategy</li><li>
Manages organizational priorities and effective execution</li></ul>
Required Qualifications:<ul><li>
Is an enthusiastic, highly motivated self-starter with a strong work ethic and intense focus on results, acting in the best interest of the client</li><li>
Collaborates effectively to get things done, building and nurturing strong relationships</li><li>
Displays passion, commitment and drive to deliver an experience that improves our clients' financial lives</li><li>
Is confident in identifying solutions for clients based on their needs and can resolve problems independently or bring in others as needed</li><li>
Communicates effectively and confidently and is comfortable engaging all clients</li><li>
Has the ability to learn and adapt to new information and technology platforms</li><li>
Applies strong critical thinking and problem-solving skills to meet clients' needs</li><li>
Will follow established processes and guidelines in daily activities to do what is right for clients and the bank, adhering to all applicable laws and regulations</li><li>
Can manage complexity, prioritize tasks, delegate and execute in a fast-paced environment</li><li>
Can interpret performance results, find opportunities to drive success and hold others accountable to results</li><li>
Must be able to work weekends and/or extended hours and travel to any financial center location within a reasonable distance
</li></ul>Desired Qualifications:<ul><li>
Experience in financial services and knowledge of financial services industry, products and solutions</li><li>
Experience in mortgage, retail and/or hospitality</li><li>
Experience working in an environment with individual and team goals where goals were routinely met or exceeded</li><li>
Bilingual skills</li></ul>
Skills:<ul><li>
Coaching</li><li>
Customer Service Management</li><li>
Customer and Client Focus</li><li>
Performance Management</li><li>
Talent Development</li><li>
Business Operations Management</li><li>
Recruiting</li><li>
Result Orientation</li><li>
Risk Management</li><li>
Sales Performance Management</li><li>
Inclusive Leadership</li><li>
Leadership Development</li><li>
Prioritization</li><li>
Problem Solving</li><li>
Referral Management</li></ul>
Minimum Education Requirement: High School Diploma / GED / Secondary School or equivalent
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Shift:
1st shift (United States of America)
Hours Per Week:
40</div>

Financial Center Assistant Manager - Johnston Financial Center

Baptist Grove Church

Accounting Assistant Position SummaryThe Accounting Assistant reports directly to the Financial Administrator and is accountable to the Finance Committee. This position provides support in all areas of financial operations and serves as a backup to the Financial Administrator when needed. This is a part-time hybrid position requiring up to 16 hours per week.Job DutiesTransaction Processing● Manage accounts payable: including verifying invoices, coding expenses, and issuing vendor payments.Reconciliation● Process credit card transactions and reconcile credit card statements with expense reports, identifying and resolving discrepancies.● Assist the Financial Administrator with monthly bank statement reconciliations.Payroll Support● Support payroll processing, verify employee timesheets, and maintain confidential personnel records.Reporting &amp; Audits● Assist in preparing monthly and annual financial reports for the Finance Committee, church business meetings, and audits.Administrative Support● Perform clerical duties such as filing, scanning, and organizing accounting records.Compliance● Adhere to internal controls outlined in the Financial Policies and Procedures established by the Finance Committee.Additional Responsibilities● Perform other accounting-related duties as assigned.Qualifications● Bachelor&rsquo;s degree in Accounting or Finance from an accredited institution, and/or a minimum of three years of relevant accounting or financial experience.● Experience working with a nonprofit organization is preferred.Knowledge, Skills, and Abilities (KSAs)Technical Proficiency● Experience with accounting software (e.g., QuickBooks Online) and advanced Microsoft Excel skills for data management and reporting.Attention to Detail● Strong accuracy in data entry and the ability to identify and correct numerical discrepancies.Financial Procedures Knowledge● Familiarity with collection, counting, and recording procedures is a plus.Integrity &amp; Trust● Demonstrates professionalism and discretion, fostering and maintaining financial confidence within the congregation.● The Accounting Assistant will benefit from having one or more of the following spiritual gifts: administration, discernment, giving, faith, and helping.● The Accounting Assistant should have skills and interest in financial matters; ability to keep detailed, accurate records and maintain appropriate confidentiality; passion for financially supporting the mission of the gospel; and the ability to work with individuals and ministry teams.Job Type: Part-timePay: $18.94 - $21.85 per hourExpected hours: 16 per weekWork Location: Hybrid remote in Raleigh, NC 27613

Accounting Assistant

Pakistan Children's Heart Foundation

The Finance Assistant is responsible for supporting the finance team with a wide range of administrative and financial tasks. This includes maintaining accurate financial records, processing invoices, assisting with payroll, and ensuring compliance with company and legal financial practices.Job Type: Full-timeWork Location: In person

Accounts Assistant

TalentSource

Part-Time Accounting AssistantTucson, AZWe are seeking a highly organized and detail-oriented Accounting Assistant to support internal accounting for several small businesses based in Tucson. This role focuses exclusively on in-house bookkeeping and financial operations.You will work directly with the company owner, who will provide weekly purchase receipts and collaborate with you on expense categorization and financial review. All bookkeeping is performed in QuickBooks Online, and strong experience with QBO is required.Position Details<ul><li>Schedule: Flexible, part-time (hours vary based on availability and workload)</li><li>Location: Downtown Tucson</li><li>Reliable transportation required</li></ul>Key Responsibilities<ul><li>Enter and manage transactional data in QuickBooks Online</li><li>Record expenses and manage receipt documentation</li><li>Reconcile accounts and expense reports</li><li>Generate financial reports and review results with the owner</li><li>Create and organize digital receipt systems</li><li>Support additional accounting projects as needed</li></ul>Required Qualifications<ul><li>Strong, hands-on experience with QuickBooks Online</li><li>Solid understanding of accounting principles and procedures</li><li>Experience generating financial statements</li><li>High attention to detail and strong organizational skills</li><li>Ability to work independently and adapt quickly</li><li>Strong analytical and problem-solving abilities</li><li>High level of integrity and trustworthiness</li></ul>Why This Role?This is an excellent opportunity for a detail-oriented accounting professional who enjoys structure, ownership of their work, and direct collaboration with leadership. You will play a key role in maintaining financial clarity and operational efficiency across multiple small businesses.If you are dependable, organized, and confident in QuickBooks Online, we&rsquo;d love to hear from you.Job Type: Part-TimeWork Location: In-personJob Type: Part-timePay: $17.00 - $23.00 per hourWork Location: In person

Bookkeeper / Accounting Assistant

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