financial operations coordinator

Shelterwood Collective

<p><b>Accounts Receivable &amp; Billing Coordinator</b></p><p><b>ABOUT US</b></p><p>Shelterwood Collective is a cooperative of healers &mdash; therapists, counselors, bodyworkers, energy healers, coaches, and spiritual practitioners. Each practitioner is an independent business and our collective fosters sustainability and vitality for our practitioner members by providing business administration support, a dynamic community, opportunities for learning and development, and shared resources. Our mission is to cultivate whole person healing for collective well-being. Together we serve individuals, relationships, families, and communities in the greater Seattle area and throughout Western Washington.</p><p><b>THE ROLE</b></p><p>We are seeking a highly organized, detail-driven Accounts Receivable &amp; Billing Coordinator to own and manage the full lifecycle of incoming and outgoing practitioner-earned funds within our collective.</p><p>This role is responsible for the accurate intake, reconciliation, allocation, and distribution of practitioner-earned funds across multiple systems&mdash;including insurance payments and member payouts. You will work across platforms such as QuickBooks, Stripe, Plooto, Sessions Health (EHR), healthcare portals, and internal spreadsheets to ensure financial accuracy and integrity at every step.</p><p>This is a hands-on, systems-oriented role for someone who loves working with numbers, tracking details, and bringing order to complexity. The ideal candidate takes pride in clean books, clear processes, and closing loops.</p><p>You will collaborate with our Director of Services, CFO, accounting and bookkeeping team, billing team, and practitioner members, but this role requires a high degree of independence and ownership.</p><p><b>ESSENTIAL FUNCTIONS</b></p><p>Financial Operations Ownership</p><ul><li>Own accounts payable and accounts receivable from start to finish</li><li>Track, reconcile, and allocate incoming practitioner-earned funds (including insurance payments)</li><li>Execute accurate and timely distribution of funds to members</li><li>Maintain financial accuracy across all systems and records</li></ul><p>Reconciliation &amp; Reporting</p><ul><li>Perform regular account reconciliations across bank accounts, Stripe, and accounting systems</li><li>Identify, investigate, and resolve discrepancies independently</li><li>Generate and maintain reports related to payments, payouts, and financial activity</li><li>Support financial visibility for leadership through clear, reliable reporting</li></ul><p>Systems &amp; Process Management</p><ul><li>Work across multiple platforms (QuickBooks, Stripe, Plooto, Sessions Health, spreadsheets, paper checks) with fluency</li><li>Maintain organized, auditable financial records and workflows</li><li>Improve and streamline financial processes for efficiency and clarity</li><li>Ensure consistency and accuracy across systems</li></ul><p>Billing &amp; Payment Coordination</p><ul><li>Support billing workflows, including insurance-related payments and claims tracking</li><li>Monitor payment status and follow up on outstanding or denied claims as needed</li><li>Coordinate with practitioners regarding balances, payouts, and billing questions</li></ul><p>Cross-Team Coordination</p><ul><li>Collaborate with CFO and Director of Services on financial operations and reporting</li><li>Serve as a reliable point of contact for members regarding payments and financial processes</li><li>Support internal alignment between financial systems and operational workflows</li></ul><p><b>YOU ARE</b></p><ul><li>Detail-obsessed &mdash; you catch what others miss and take pride in accuracy</li><li>Systems-minded &mdash; you naturally organize, streamline, and improve processes</li><li>Ownership-oriented &mdash; you like being responsible for a full cycle, not just pieces</li><li>Financially fluent &mdash; comfortable working with numbers, reconciliations, and reports daily</li><li>Efficient and focused &mdash; you move tasks to completion and close loops</li><li>Tech-comfortable &mdash; you can quickly learn and navigate multiple platforms</li><li>Grounded communicator &mdash; clear, direct, and professional in written and verbal communication</li></ul><p><b>EXPERIENCE &amp; SKILLS </b></p><ul><li>Experience in accounts payable/receivable, bookkeeping, or financial operations</li><li>Demonstrated experience with reconciliation and financial reporting</li><li>Proficiency with QuickBooks (or similar accounting software)</li><li>Strong competency in spreadsheets (Excel or Google Sheets)</li><li>Experience managing multiple financial systems simultaneously</li><li>High level of accuracy and attention to detail</li><li>Ability to manage and prioritize recurring financial workflows</li></ul><p><b>PREFERRED (BUT NOT REQUIRED) </b></p><ul><li>Experience with healthcare billing or insurance payments</li><li>Familiarity with Stripe, Plooto, or EHR systems (e.g., Sessions Health)</li><li>Understanding of HIPAA and handling protected or sensitive information</li><li>Experience in small business, startup, or multi-stakeholder environments</li></ul><p><b>ABOUT THE ENVIRONMENT</b></p><p>We are a healing collective committed to whole-person care, sustainability, and collective well-being. While this role is primarily financial and operational, it exists within a relational and values-driven ecosystem. The ideal candidate is someone who can hold both precision and humanity&mdash;bringing rigor and reliability to financial systems while working within a collaborative, mission-driven community.</p><p><b>COMPENSATION &amp; BENEFITS</b></p><ul><li>Reports to: Director of Service</li><li>Hours: Full-time (40 hours/week)</li><li>Employment type: Full-Time; W2</li><li>Payroll taxes covered (i.e. FICA, Medicare, L&amp;I)</li><li>Salary: $65,000-75,000 depending on experience, skill set, and scope</li><li>Format: This role requires in person presence at our home space in Pioneer Square with the opportunity to also work remotely occassionally</li><li>Paid time off</li><li>1 hour earned per 40 hours worked</li><li>10 paid holidays</li><li>Paid sick and family leave</li><li>1 hour earned for every 40 hours worked (not including overtime)</li><li>Healthcare benefits</li><li>50% of health insurance premiums covered for employees working 24 hours/week $200/month health care stipend for employees who choose to opt out of medical coverage</li><li>Vision and dental coverage available</li><li>Retirement benefits</li><li>401K retirement plans with 3.5% company match</li><li>Additional benefits</li><li>Unlimited ORCA transit pass covered at 100%</li><li>Access to Shelterwood Collective&rsquo;s programming and professional development opportunities</li><li>20% off Apothecary purchases</li><li>A collaborative, supportive work environment rooted in values of community and healing.</li></ul><p><b>TO APPLY</b></p><p>Please send a cover letter and resume to careers@shelterwoodcollective.com. Position will be open until filled with priority given to applications received by April 1.</p><p><b>ANTI-DISCRIMINATION &amp; BELONGING</b></p><p>Shelterwood Collective is an equal opportunity employer. We are committed to cultivating a workplace rooted in dignity, respect, and belonging. We do not discriminate on the basis of race, color, national origin, ancestry, religion, creed, sex, gender identity or expression, sexual orientation, age, disability, marital status, veteran status, immigration status, genetic information, or any other characteristic protected by law.</p><p>We believe that lived experience is a form of wisdom. We recognize that systems of oppression have shaped access to opportunity, safety, and economic mobility, and we are committed to building a workplace that actively counters those harms.</p><p>Folks who are queer, trans, non-binary, Black, Indigenous, people of color, disabled, parents, immigrants; are/have been system-impacted; and/or have experienced systemic oppression or gender-based violence are strongly encouraged to apply. If you are excited about this role but your experience does not align perfectly with every qualification, we still invite you to apply.</p><p>We are committed to providing reasonable accommodations throughout the hiring process and in employment. Please let us know what you need to participate fully.</p><p>Pay: $65,000.00 - $75,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Paid sick time</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Accounts Receivable & Billing Coordinator

Texas Comptroller of Public Accounts

<div><div><b>THECB - Program Specialist IV (Travel Coordinator)</b> <b>(</b><b>00057019</b><b>)</b><div>
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Organization</b><b>:</b> TEXAS HIGHER EDUCATION COORDINATING BOARD<div>
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Primary Location</b><b>:</b> Texas-Austin<div>
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Work Locations</b><b>:</b> TX Hghr Edu Coordinating Board 1801 Congress Ave Austin 78701<div></div><div><br>
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Job</b><b>:</b> Office and Administrative Support<div>
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Employee Status</b><b>:</b> Regular<div>
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Schedule</b><b>:</b> Full-time<div>
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Standard Hours Per Week</b><b>:</b> 40.00<div>
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Travel</b><b>:</b> Yes, 5 % of the Time<div>
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State Job Code</b><b>:</b> 781U<div>
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Salary Admin Plan</b><b>:</b> N/A<div>
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Grade</b><b>:</b> 00<div>
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Salary (Pay Basis)</b><b>:</b> 5,515.00 - 6,147.00 (Monthly)<div>
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Number of Openings</b><b>:</b> 1<div>
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Overtime Status</b><b>:</b> Non-exempt<div>
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Job Posting</b><b>:</b> Mar 19, 2026, 1:29:24 PM<div>
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Closing Date</b>: Apr 2, 2026, 11:59:00 PM<div>
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Description</b><div></div><p><b><br>
General Description:</b><br>
The Travel Coordinator serves as one of the agency&rsquo;s primary point of contact for travel-related business activities, supporting internal divisions with travel logistics. The Travel Coordinator regularly interacts with employees across all levels of the agency to provide guidance and resolve travel-related inquiries. Is responsible for managing and auditing travel-related financial transactions in compliance with State of Texas travel rules, agency policies, and applicable federal regulations. This role ensures accurate processing of travel reimbursements and related expenditure while providing guidance to employees and maintaining high standards of fiscal accountability. Work is performed under the limited supervision of the Director of Financial Operations, with considerable latitude for independent judgment.</p><div><b>
General Duties and Responsibilities:</b><br>
<ul><li>Support agency travelers with travel arrangements.</li><li>Review, audit, and approve travel reimbursement vouchers for compliance with State of Texas travel regulations and agency policy.</li><li>Process travel vouchers, airfare purchases, lodging payments, and rental car reimbursements.</li><li>Maintain accurate travel records and reconcile travel accounts in the agency&rsquo;s financial system.</li><li>Communicate travel policies and procedures to employees; provide training on updates to state travel rules.</li><li>Assist with preparing reports on travel expenditures for management and legislative reporting.</li><li>Coordinate with vendors, state agencies, and internal departments to resolve travel-related discrepancies.</li><li>Support internal and external audits by providing documentation and explanations as needed.</li><li>Serve as backup for other areas of accounts payable and perform other duties as assigned.</li></ul></div><div><b>
Knowledge Skills or Abilities:</b><br>
<ul><li>Skills in using personal computers and Microsoft Office applications, particularly Microsoft Word, Excel, Power Point, statistical software, project management software, and databases.</li><li>Skills in data analysis.</li><li>Skill in developing presentations, reports, and other documents.</li><li>Skill in troubleshooting and advanced problem solving.</li><li>Skill in customer service</li><li>Ability to interpret guidelines, policies, procedures, rules, and statutes; exercise sound judgment and discretion when applying relevant policies and procedures.</li><li>Ability to communicate in oral and written form to effectively communicate to a wide range of individuals.</li><li>Ability to demonstrate flexibility and adaptability toward changes in assignments and workload.</li><li>Ability to work under pressure, meet objectives, and successfully meet periodic, milestone, and final deadlines.</li><li>Ability to establish and maintain effective work relationships both internally and externally.</li></ul></div><p><b>
Telework with Three Required In-Office Days:</b><br>
This position is authorized for a hybrid telework schedule. Employees are required to work in the office three (3) days per week, with the remaining two days eligible for telework. Specific in-office days may be determined by the department to meet business needs.</p><p><b>
Military Crosswalk: </b>https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_ProgramManagement.pdf</p><div><br>
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Qualifications</b><div></div><div><b><br>
Required Minimum Education and Experience:</b><br>
<ul><li>Bachelor&rsquo;s degree in accounting, finance, business administration, or related field. Qualifying experience beyond the minimum required may substitute for education.</li><li>Three years of accounting or financial experience, including at least one year in travel or expense processing.</li><li>Knowledge of State of Texas travel rules, Comptroller of Public Accounts guidelines, and Generally Accepted Accounting Principles (GAAP).</li><li>Proficiency in Microsoft Excel, Word, and state financial systems (e.g., CAPPS).</li><li>Strong attention to detail, organizational skills, and ability to meet deadlines.</li></ul></div><div><b>
Preferred:</b><br>
<ul><li>Experience in a Texas state agency or higher education institution.</li><li>Familiarity with USAS (Uniform Statewide Accounting System) and state purchasing processes.</li><li>Experience in creating reports and visualizations using PowerBI or other data visualization software.</li></ul></div><div><b>
Physical Requirements and/or Working Conditions:</b><br>
<b>Work is performed in a standard office environment and requires:</b><br>
<ul><li>Regular, reliable, and punctual attendance at work;</li><li>Frequent use of personal computer, copiers, printers and telephones;</li><li>Frequent sitting;</li><li>Frequently works under deadlines, as a team member, and in direct contact with others.</li></ul></div><div><b>
Workforce:</b><br>
<b>Must be able to:</b><br>
<ul><li>Demonstrate knowledge of customer service deliverables.</li><li>Show flexibility and adaptability toward changes in assignments and work schedules, working extended hours as necessary.</li><li>Adhere to the organization&rsquo;s internal management policies and procedures.</li><li>Contribute to the agency&rsquo;s performance measures and mission.</li></ul></div><p><b>
Application Requirements:</b><br>
The Texas Higher Education Coordinating Board is an Equal Opportunity Employer. A State of Texas application is required to apply. For more information on how to apply for this position, go to the Coordinating Board&rsquo;s employment opportunities website at https://www.highered.texas.gov/careers/.</p><p>
The Texas Higher Education Coordinating Board participates in E-Verify for each new employees&rsquo; Form I-9 to confirm work authorization. For questions, please call the HR Department at 512-427-6190. For vocal and/or hearing assistance call 7-1-1.</p><p><b>
Notes to Applicant:</b><br>
If you require any reasonable accommodation for the interview process, please inform the hiring representative who calls to schedule your interview. This position has been designated as a security sensitive position. A criminal background investigation will be conducted on the final candidate for this position.</p><p>
Your job application must be completely filled out. Your application must contain dates of employment, job titles, name of employer and a description of duties performed in a way that demonstrates you meet the minimum qualifications for the position for which you are applying. Resumes do not take the place of the requirement to include this information on the application. If this information is not submitted, your application may be rejected because it is incomplete.</p><p><b>
Veterans Information: </b>THECB is committed to hiring Veterans. To receive Veteran&rsquo;s Preference, a copy of the FORM DD214 -member #4, must be attached when submitting your application.</p><p><b>
AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER:</b> THECB does not discriminate on the basis, of race, color, religion, sex, national origin, age, or disability in employment or the provision of services.</p><div><b>
Job offer and continuation of employment with THECB is contingent upon:</b><br>
<ul><li>Proof of education and experience listed on the application.</li><li>Eligibility/authorization to work in the U.S.</li><li>Satisfactory results from a pre-employment criminal history background check.</li><li>Compliance with the Selective Service Law for males ages 18-25. Please be advised that under Texas law, names and other information concerning applicants or nominees may be subject to disclosure upon request.</li></ul></div><p>
THECB does not allow dual employment with other state of Texas agencies or institutions.</p><p>
Skills assessment may be conducted at time of interview.</p><p><b>
No phone calls or emails, please. Due to the high volume of applications, we do not accept telephone calls and cannot reply to all email inquiries. Only candidates selected for interview will be contacted.</b></p></div></div>

THECB - Program Specialist IV (Travel Coordinator)

California State University

<p></p><div><div><b>Job no:</b> 556079<br>
<b>Work type:</b> Staff<br>
<b>Location:</b> San Diego<br>
<b>Categories:</b> Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)<br>
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<div><div><p><b>Position Summary</b><br>
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The <b>Budget Coordinator</b> plays a key role in supporting the financial and administrative operations of a complex academic program. Working under the direction of the Program Director, this position coordinates a wide range of budgetary and operational activities that support faculty, staff, and students. From managing purchasing and tracking expenditures to coordinating travel, events, and multi-funding sources, the role ensures that resources are effectively managed and aligned with program goals. This is an excellent opportunity for a highly organized professional who enjoys balancing financial coordination with hands-on administrative support in a dynamic academic environment.</p>
<p><b>
Key Responsibilities</b></p>
<ul>
<li>Support and monitor the school&rsquo;s operational budget, tracking expenditures across multiple funding sources.</li>
<li>Coordinate purchasing and requisitioning of supplies, services, equipment, travel, and service-learning agreements in compliance with university policies.</li>
<li>Assist with administrative and operational needs including facilities requests, telecom coordination, room scheduling, and event logistics.</li>
<li>Provide support for faculty recruitment efforts, student assistants, and related administrative processes.</li>
<li>Maintain accurate financial and administrative records, reports, and communications to ensure transparency and efficiency.</li>
</ul>
<p><b>Why Join Us?</b></p>
<ul>
<li>Contribute to the success of an academic program through impactful financial and operational support.</li>
<li>Work collaboratively with faculty, staff, students, and community partners.</li>
<li>Apply budgeting, purchasing, and coordination skills in a fast-paced university setting.</li>
<li>Gain experience managing diverse projects with visible impact.</li>
<li>Join a mission-driven institution committed to academic excellence and service.</li></ul></div><br>
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<div><div><p><b>Position Information</b></p>
<ul>
<li>This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position.</li>
<li>This position is designated non-exempt under FLSA and is eligible for overtime compensation.</li>
<li>Standard SDSU work hours are Monday &ndash; Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.</li>
<li>This position is approved for partial telecommuting with onsite work in San Diego.</li></ul></div><br>
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<div><div><p><b>Department Summary</b></p>
<p>
The SDSU School of Public Health is a top 15 public school of public health in the nation and is ranked 23rd among all schools and programs of public health (U.S. News and World Report, 2019 edition). The school has undergraduate, graduate and doctoral programs within five established divisions. The doctoral programs are offered jointly with the University of California, San Diego (UCSD). Student enrollment exceeds 900 students across all programs. The School has strong community partnerships, which enable it to provide practical experience to students.</p>
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For more information regarding the School of Public Health, click here.</p></div></div><div><br>
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<p><b>Education and Experience</b></p>
<p>
Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.</p>
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These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.</p></div></div><div><br>
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<p><b>Key Qualifications</b></p>
<ul>
<li>Experience in requisitioning and purchasing supplies, services and equipment.</li>
<li>Experience with standard purchasing policy and procedures and/or accounts payable.</li>
<li>Demonstrated experience tracking complex expenditure budgets.</li>
<li>Ability to work effectively with a diverse group of faculty, staff, students and external community partners.</li>
<li>Experience at CSU or other academic environments is preferred.</li>
<li>Minimum of two years of experience with purchasing and budget tracking is preferred.</li>
<li>Experience in travel coordination and execution is preferred.</li></ul></div><br>
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<div><div><p><b>Compensation and Benefits</b></p>
<p>
San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth.</p>
<p><b>
Compensation</b>:<br>
Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department&rsquo;s budget and equity guidelines.</p>
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<li><b>Initial step placement is not expected to exceed Step 1 ($4,047) for highly qualified candidates.</b></li>
<li><b>Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement.</b></li>
<li>CSU Classification Salary Range: $4,047 &ndash; $5,896 per month (Step 1 &ndash; Step 20).</li>
<li>Future increases, including step advancements, are subject to contract negotiations.</li>
</ul>
<p><b>Full Benefits Package Includes</b>:</p>
<ul>
<li><b>Generous Time Off</b>: 15 paid holidays, vacation, and sick leave.</li>
<li><b>Retirement</b>: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.</li>
<li><b>Health Coverage</b>: Medical, dental, and vision options at low or no cost.</li>
<li><b>Education Support</b>: CSU tuition fee waiver for employees and eligible dependents.</li>
<li><b>Optional Offerings</b>: FlexCash, life and disability insurance, legal and pet plans.</li>
<li><b>Campus &amp; Community</b>: Access to the library, campus events, employee groups, and volunteer and social activities.</li>
</ul>
<p>Our benefits are a significant part of total compensation. Learn more at the SDSU Benefits Overview.</p></div></div><div><br>
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<p><b>SDSU Values</b></p>
<p>
At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion.</p>
<p>
Principles of Community</p>
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At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.</p>
<p>
SDSU&rsquo;s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.</p>
<p><b>
Equal Opportunity and Excellence in Education and Employment</b></p>
<p>
All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California&rsquo;s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU&rsquo;s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.</p>
<p>
SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.</p></div></div><div><br>
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<p><b>Supplemental Information</b></p>
<p><b>
Apply by April 2</b><b>nd</b><b>, 2026 to ensure full consideration.</b> Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled.</p>
<p>
The person holding this position is considered a &lsquo;mandated reporter&rsquo; under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.</p>
<p>
San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.</p>
<p>
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.</p>
<p>
SDSU is a smoke-free campus. For more information, please click here.</p>
<p>
Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Danan Pacheco (dpacheco@sdsu.edu).</p>
</div>
</div><br>
</div></div></div><p><b>Advertised:</b> Mar 19 2026 Pacific Daylight Time<br>
<b>Applications close:</b></p></div><p></p>

Budget Coordinator (Administrative Support Coordinator I)

Participatory Budgeting Project

<div><h3 class="jobSectionHeader"><b>Description</b></h3><div><br>
The Operations &amp; Finance Specialist supports the implementation, coordination, and continuous improvement of PBP&rsquo;s operational and financial infrastructure. This role ensures that staff have the systems, processes, and guidance needed to operate efficiently, compliantly, and in alignment with organizational and funder requirements.<br>
</div><div>Reporting to the Director of Finance, this position serves as a key connector between operations, finance, programs, and systems&mdash;strengthening financial controls, supporting grant and contract compliance, and improving organizational effectiveness through strong project management and process design.</div><h3 class="jobSectionHeader"><b><br>
Duties and Responsibilities</b></h3><div><b><br>
Operations</b></div><ul>
<li>Maintain and support PBP&rsquo;s remote work infrastructure, including Google Workspace, Asana, Harvest, Rippling, Zoom, and other organizational platforms.</li>
<li>Administer requests for supplies and equipment and manage renewals of subscriptions and licenses essential to the organization.</li>
<li>Support the evaluation, refinement, and implementation of operational and financial systems, including time tracking, expense workflows, contract management, project management tools, and system integrations.</li>
<li>Lead general IT and equipment tracking and coordination with vendors, as needed.</li>
</ul><div><b>Financial operations support</b></div><ul>
<li>Coordinate accounts payable processes by collecting invoices, verifying approvals and budget alignment, and preparing documentation for entry into financial systems in coordination with the Director of Finance.</li>
<li>Serve as the primary administrator for time and expense tracking systems (Harvest), ensuring accuracy, compliance, and timely submissions.</li>
<li>Produce monthly, quarterly, and annual labor allocation and timekeeping reports to support budgeting, capacity planning, and grant compliance.</li>
<li>Support payroll coordination through Rippling by validating timesheets, stipends, and PTO balances and serving as the first point of contact for payroll-related inquiries (excluding payroll processing and final approval).</li>
</ul><div><b>Budget, grant, and contract support</b></div><ul>
<li>Support invoice submissions to cities, funders, and partners and maintain organized documentation for audit and compliance purposes.</li>
<li>Maintain contract trackers and support external agreement workflows with partners, vendors, and consultants.</li>
</ul><div><b>Human Resources Operations &ndash;</b></div><ul>
<li>Support hiring processes by updating and maintaining applicant tracking systems.</li>
<li>Coordinate job postings and recruitment logistics in collaboration with hiring committees.</li>
<li>Coordinate onboarding and offboarding processes, including systems access, documentation, and internal account setup.</li>
<li>With the Director of Finance, coordinate the annual performance review process and related documentation.</li>
<li>Support the maintenance and administration of Rippling HR systems, serving as liaison between staff and Rippling support as needed.</li>
</ul><div><b>Organizational Development &amp; Project Management</b></div><ul>
<li>Collaborate with staff and leadership to support annual organizational goals and operational priorities.</li>
<li>Manage timelines, workflows, and deliverables for cross-functional operational and systems projects using Asana or similar tools.</li>
<li>Coordinate logistics for internal meetings, retreats, convenings, conferences, and organizational events.</li>
<li>Maintain and update standard operating procedures (SOPs) related to operations, finance-adjacent workflows, and compliance.</li>
<li>Participate in organization-wide meetings and learning activities, contributing to continuous improvement and staff capacity building.</li></ul><br>
<h3 class="jobSectionHeader"><b>
Qualifications</b></h3><br>
<ul>
<li>
At least three to five years of experience in operations, with demonstrated exposure to financial processes such as general ledger accounting and budgeting support, time tracking, expense reimbursement, payroll coordination, or grant administration.</li>
<li>Strong technical and systems aptitude; ability to work across platforms and learn new tools quickly.</li>
<li>Advanced proficiency in Microsoft Excel and Google Sheets, including formulas, pivot tables, and data reconciliation.</li>
<li>Advanced proficiency in Google Suite.</li>
<li>Strong communication skills with the ability to coordinate effectively with internal teams, external partners, and vendors.</li>
<li>High attention to detail and ability to manage multiple priorities independently.</li>
<li>Strong interpersonal skills and comfort working within a collaborative, distributed leadership structure.</li>
<li>Adaptability and sound judgment in responding to evolving organizational needs.</li>
<li>Demonstrated accountability, follow-through, and ability to create systems to track work and deadlines.</li>
<li>Experience managing expectations and communicating progress clearly and transparently.</li>
<li>Commitment to participatory, accessible, and inclusive operational practices.</li>
</ul><div><b>Preferred Qualifications</b></div><ul>
<li>Experience in nonprofit, public-sector, or grant-funded environments.</li>
<li>Familiarity with financial and operational systems such as Quickbooks, Harvest, Rippling, BILL, Sage Intacct, or similar platforms.</li>
<li>Experience supporting audits or financial reviews.</li>
<li>Project management experience supporting operational or systems initiatives.</li>
<li>Experience working within a sociocratic framework that balances autonomy and shared decision-making</li></ul><div></div><h3 class="jobSectionHeader"><b><br>
Benefits</b></h3><div><br>
Our organizational practices strive to embody our core values of community, equity, learning, participatory democracy, and transparency. We make decisions together, through team-based processes, sociocratic consent, and a commitment to building trust in our team. This means all staff are deeply engaged in the organization&rsquo;s planning and decision-making.<br>
<br>
An ideal candidate will thrive in a collaborative environment, be ready to dream big and turn those dreams into achievable goals with a deeply committed team. Our (virtual) office culture is evolving as we quickly grow, and we invite you to build it with us!<br>
<br>
We invest in the professional growth and personal care of our people, including strong benefits:</div><ul>
<li>Three (3) weeks annual paid vacation, eleven (11) paid holidays, five (5) floating holidays, and two (2) week-long paid summer and end of year org-wide closures</li>
<li>Full employee coverage for health insurance (including dental and vision), flexible spending account, life insurance; option available for dependents and/or spouses/partners to join at cost</li>
<li>Retirement plan with up to 2% employer match</li>
<li>Generous Sick &amp; Wellbeing Leave, Family Leave, and Emergency Sick Leave policies</li>
<li>Professional development resources as well as work from home resources</li>
<li>Schedule and work site flexibility to accommodate your life, including families, continuing education, and community leadership.</li>
</ul><div>This position is remote and offers ample flex time to accommodate the need for non-traditional hours. The annual salary for this position is $70,000.<br>
<br>
PBP is an Equal Opportunity Employer, strongly committed to building a staff that represents the diversity of communities we work in. We strongly encourage applications from black, indigenous, and people of color, women, people with disabilities, and LGBTQIA+ individuals.</div><h3 class="jobSectionHeader"><b><br>
About Participatory Budgeting Project</b></h3><div>
For 10 years, the Participatory Budgeting Project (PBP) has empowered people to participate in democracy through revolutionary civics in action and seeks to collaboratively transform democracy to center community power. Our work focuses on Participatory Democracy as a practice of collective governance where we all share real decision-making power rather than just a select few. This includes our work to expand Participatory Budgeting (PB) processes that give people real power over the money that affects their lives. Through our work with PB partners in over 30 cities, we have engaged over 534,000 people in deciding how to spend over $337 million. We support partners in establishing and running PD processes in a range of settings (e.g. cities, schools, organizations) across the United States.</div><div>
<br>
PBP is a newly remote first organization and is at an exciting moment of transition, growth, and change. We continue to refine how we create an organizational culture and practices that cultivate a supportive work environment. Our organizational and decision-making structure based on sociocracy provides a collaborative and distributed leadership structure.<br>
<br>
<i>PBP is committed to creating a diverse and inclusive organization. We do this by ensuring that our hiring practices are equitable in each stage of a process. One way this shows up is by anonymizing application data when we do an initial review in an effort to reduce bias. In order to make sure the resume you share is easy for the software to read, we recommend you upload the document as a simply formatted Microsoft Word file or PDF. This will help the platform to capture your experience accurately.</i></div></div>

Operations & Finance Specialist

DISABILITY SERVICES

<div><div><div><div><p>If you like to stay busy and immersed in cultural activities, then Washington, DC is the place to be! Museums, restaurants, great climate, green space and job opportunities are among the many positives of living in the Nation&rsquo;s Capital. Not to mention the residents of the District of Columbia are highly educated and the region has some of the best schools in the country. Each day the District of Columbia continues to be ranked in the top 10 of thriving city indicators where you can live, work and play.</p><p><b>
INTRODUCTION</b></p><p>
This is a position located in the Department on Disability Services (DDS), Office of the Chief of Staff (OCS), Operations Division, Financial Services Unit (FSU).</p><p>
FSU is responsible for: providing and analyzing financial data for the agency through collaboration with other Operations units and service DDS divisions to help create the annual budget and ensure the agency remains within its budget; reallocating funds to pay invoices; securing client entitlements/reimbursements; and helping to ensure that the agency and provider community remain in compliance with all applicable financial governing rules and regulations.</p><p>
The purpose of this position is to assist in organizing, planning, coordinating and implementing the fiscal administrative programs for DDS.</p><p>
 <b>MAJOR DUTIES</b></p><ul><li>
Plans, develop, manages, and coordinates vital financial support functions, such as, budget, procurement, supply management and other technical and support services in support of a major program function.</li><li>
Reviews and approves payments processed through the DDA Consumer Information System. Provides weekly reports on the current status of Need Based Funding Requests budgets, Service Funding Authorizations, Provider Furniture Requests miscellaneous items, and mission driven initiatives across agency and District systems.</li><li>
Monitors the DDA provider budgets; Prepares weekly, monthly and quarterly statements. Responsible for preparing detailed budget charts, tables and spreadsheets in support of a variety of budgetary analyses.</li><li>
Plan, develop, and conduct analyses on substantial funding effectiveness and achieving office goals and objectives.</li><li>
Forecasts and estimates fiscal program requirements and prepares financial reports, justifications, charts, graphs, statistical and narrative data, etc., for senior level presentations and briefings to the FSU Supervisor, the Operations Program Manager, Chief of Staff and the DDA Deputy Director.</li><li>
Works within the agency and with DDA contracted providers to maintain a comprehensive list of providers and associated residential leases and budgets. Maintains listing of providers and their residential leases on Department shared drive with information such as start and stop dates for lease; address of property; lease amount (broken down to monthly cost) and cost for utilities (broken down to monthly cost) with totals for a 12-month period; allowances for furniture, clothing, food, services such as communications/ tv, etc.; as well as administrative fees.</li><li>
Oversees, evaluates, and makes recommendations for annual agency spending plans. Develops the plan in collaboration with other agencies and District government staff. Assists and provides critical support in program budget preparation and justification. Provides data and analyses for multi-year budget formulation and justification and administers the budget.</li><li>
Assists with the formulation and presentation of program budgets and supporting documents regarding financial allocations, expenditures and accountability for assigned federally funded grants, revenues, local funds, intra-districts, and other programs, fiscal and programmatic initiatives.</li><li>
Compiles and analyzes budget data, along with adapting appropriate guidelines vital to the overall formulation of annual line item and performance-based budgets.</li><li>
Meets regularly with the Office of the Chief Financial Officer (OCFO) and agency staff to discuss issues and resolve fiscal matters.</li><li>
Collaborates with the Service Planning and Coordination Division (SPCD) and Support Services to ensure that instructions and funds are transferred to OCFO in a timely manner for deposit into Personal Needs Allowance and Burial accounts.</li><li>
Receives and reconciles monthly statements from OCFO.</li><li>
Communicates with internal and external stakeholders to improve efficiency and quality of service delivery to District residents served by DDS. Stays current on laws and regulations, and works to ensure compliance with federal, local and State laws, policies, procedures, etc.</li><li>
Reviews, approves, and completes Purchase Card (P-Card) transactions. Reconciles expenditures and creates a spending plan for P-Card projected expenditures. Provides transportation and travel arrangements for staff.</li><li>
Recommend policy or operational changes to FSU Supervisor, Operations Program Manager and the Chief of Staff and monitors the implementation of those changes. Performs fiscal internal audits in certain functional areas of the Administration, as required.</li><li>
Performs liaison function to facility management, office support services, telephone and communication services, space management, procurement, warehousing, and supply logistics, including maintaining office supply inventory, property control, equipment acquisition and replacement, negotiating and administering service contracts.</li><li>
Performs other duties as required.</li></ul><p></p><p><b><br>
QUALIFICATIONS</b></p><p>
Applicant must have one (1) year of Specialized Experience at the next lower grade level. Five (5) years of related work experience that equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position, and that is typically in or related to assessing the efficiency of a program to execute fiscal operations and grant management services in overall areas of finance and integrating them into the operation of an Administration.</p><p>
 <b>EDUCATION</b></p><p>
Minimum requirement: Bachelor&rsquo;s degree in accounting, business administration or related field preferred. An equivalent combination of education and experience is required.</p><p>
Applicants must have met the qualifications requirement for this position by the closing date to be eligible for this position.</p><p><b>
WORK EXPERIENCE/KNOWLEDGE REQUIRED</b></p><p>
Knowledge of the Department on Disability Services, DDA and the District of Columbia</p><p>
procurement and financial rules and regulations sufficient to ensure compliance, provide</p><p>
information, assure attainment of goals and objectives and coordinate work efforts of</p><p>
others.</p><p>
Knowledge of the Department on Disability Services, DDA and the District of Columbia procurement and financial rules and regulations sufficient to ensure compliance, provide information, assure attainment of goals and objectives and coordinate work efforts of others.</p><p>
Knowledge of the District&rsquo;s Home and Community-Based Services Waivers as required by the periodic evaluations and knowledge of administration of waivers and non-profit organizations.</p><p>
Knowledge of agency's budget procedures and requirements to formulate, justify and monitor the execution of the office's budget and advise management of budget and funds control.</p><p>
Knowledge of and the ability to interpret and interact with the District&rsquo;s ARIBA Buyer System (PASS) and District Integrated Financial (DIFS) payments and accounting systems.</p><p>
Skill in the use of automated data processing equipment to execute necessary programs essential to cohesive operations.</p><p>
Ability to effectively communicate with others both orally and in writing.</p><p><b>
NON-UNION</b></p><p>
 This position is not in a collective bargaining unit.</p><p><b>
Work Schedule</b></p><p>
This position requires 4 days a week in the office.</p><p>
 <b>ADDITIONAL INFORMATION</b></p><p>
Once applications are submitted, applicants will not be able to change their responses to the online questions.</p><p>
The position for which the individual is applying has been identified and designated as requiring enhanced suitability screening</p><p>
If tentatively selected for the position, a criminal background check, traffic record check, consumer credit check, and mandatory drug and alcohol test will be conducted (as appropriate); and</p><p>
The appointee to the position may be offered employment contingent upon receipt of a satisfactory enhanced suitability screening.</p><p><b>
How You Will Be Evaluated</b></p><p>
You will be evaluated for this job based on how well you meet the qualifications above.</p><p>
Your application includes your resume, responses to the online questions, and required supporting documents. Please be sure that your resume includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your resume will result in a &quot;not qualified&quot; determination.</p></div></div></div></div>

Administrative Specialist

Active Dental

<div><h2 class="jobSectionHeader"><b>Active Dental is growing and seeking an experienced Dental Treatment Coordinator to join our high-performing team.</b></h2>
<p>We are a fast-growing, privately owned dental group with <b>5 locations across DFW</b> (Irving, Plano, Frisco, Flower Mound, and Prosper). This role is ideal for a confident professional who thrives in patient communication, case acceptance, and financial coordination.</p>
<ul><li><b>Experience Requirement</b></li></ul>
<p><b>Only candidates with at least 1 year of experience in a similar Dental Treatment Coordinator role will be considered.</b></p>
<h2 class="jobSectionHeader"><b>Position Overview</b></h2>
<p>As a Treatment Coordinator, you are the liaison between doctor and patient. You will confidently present treatment plans, explain financial options, address objections, and ensure patients feel informed, supported, and comfortable moving forward with care.</p>
<h2 class="jobSectionHeader"><b>Key Responsibilities</b></h2>
<ul><li><p>Present and coordinate treatment plans and timelines</p>
</li><li><p>Prepare and explain financial arrangements and fee schedules</p>
</li><li><p>Discuss insurance benefits, eligibility, and estimates</p>
</li><li><p>Handle financial conversations and treatment objections confidently</p>
</li><li><p>Be present during comprehensive exams</p>
</li><li><p>Follow up on large treatment plans and pending cases</p>
</li><li><p>Coordinate referrals and inter-office communication</p>
</li><li><p>Support front office operations, including phones and payments</p>
</li></ul><h2 class="jobSectionHeader"><b>What We're Looking For</b></h2>
<ul><li><p>Minimum <b>1 year experience</b> as a Dental Treatment Coordinator or similar role</p>
</li><li><p>Strong case presentation and patient communication skills</p>
</li><li><p>Comfortable discussing finances and overcoming objections</p>
</li><li><p>Highly organized with strong attention to detail</p>
</li><li><p>Team-oriented with a positive, professional attitude</p>
</li><li><p>Self-motivated and adaptable in a fast-paced environment</p>
</li></ul><h2 class="jobSectionHeader"><b>Why Join Active Dental?</b></h2>
<ul><li><p>Privately owned, fast-growing practice</p>
</li><li><p>Competitive compensation <b>with bonus potential</b></p>
</li><li><p>Clear opportunities for advancement</p>
</li><li><p>Supportive, respectful, team-driven culture</p>
</li><li><p>Company-paid <b>Seattle Study Club membership &amp; CE courses</b></p>
</li><li><p>State-of-the-art technology and top-tier dental supplies</p>
</li></ul><h2 class="jobSectionHeader"><b>Our Core Values: A.C.T.I.V.E.+</b></h2>
<p><b>Accountability &bull; Communication &bull; Teamwork &bull; Innovation &bull; Vision &bull; Empathy &bull; Positivity</b></p>
<p>If you're an <b>experienced Treatment Coordinator</b> looking to grow with a values-driven organization, we'd love to connect.</p>
<p>Learn more at activedentalonline.com (https://activedentalonline.com/)</p></div>

Dental Treatment Coordinator (Experienced)

Onco360

<div><div><b>Join a mission-driven team making a difference in the lives of cancer patients.</b></div>
<div></div><div><b>Patient Financial Advocacy Coordinator &ndash; Onco360 Pharmacy</b><br>
<b><i>Louisville, KY </i></b><b>| </b><b><i>Full-Time</i></b><b> | </b><b><i>Mon - Fri 11:30am to 8pm EST</i></b></div>
<div><b><i>Salary</i></b><b> </b><b><i>Starting at $22.00/hr and up</i></b></div>
<div></div><div>Onco360, a leading oncology pharmacy, is seeking a <b>Patient Financial Advocacy Coordinator. C</b>andidate to live within commuting distance of our Louisville pharmacy. <b>Remote work possible after initial on-site training.</b></div>
<div></div><div><b>Company Benefits</b></div>
<ul><li>Medical; Dental; Vision</li>
<li>401k opportunity</li>
<li>Paid Time Off and Paid Holidays</li>
<li>Tuition Reimbursement</li>
<li>Quarterly Incentive Bonus</li>
<li>Paid Volunteer Day</li>
<li>Referral Incentive Program</li>
<li>Company Paid Life Insurance; and Short/Long-Term Disability</li>
</ul> <p></p><div><b>Why Join Us?</b></div>
<ul><li>A career with purpose: Help patients access life-saving medications.</li>
<li>Supportive culture: We value <b>teamwork, respect, integrity, and passion</b>.</li>
<li>Growth opportunities: We invest in your professional and personal development.</li>
</ul><p></p><div><b>What You&rsquo;ll Do</b></div>
 <div>The <b>Patient Advocacy Coordinator</b> is responsible for assisting patients and/or families to access financial resources for Pharmacy co-pays. The Advocacy Coordinator assists patients who may qualify for assistance through Not for Profit Organizations and Manufacturer Programs. They are responsible for navigating the system to find resources that best fits the patient&rsquo;s needs, aid patients by explaining the process, assist in filling out applications and going over the documents that will be required to complete the application.</div>
<div></div><div><b>How You&rsquo;ll Do This</b></div>
<ul><li>Practice first call resolution to assist patients and families in securing financial assistance for pharmacy co-pays.</li>
<li>Maintain a working knowledge of health insurance and pharmacy benefit coverage, cancer diagnoses and drugs used in their treatment.</li>
<li>Support applications for nonprofit and manufacturer assistance programs.</li>
<li>Provide clear explanations of insurance benefits and co-pay structures.</li>
<li>Maintain accurate patient demographic and insurance data in CPR+.</li>
<li>Collaborate with pharmacy operations and cross-functional teams to ensure seamless service.</li>
</ul> <p></p><div><b>What You Bring</b></div>
<div><b>Required:</b></div>
<ul><li>High School Diploma or GED</li>
<li>1+ years of patient assistance or advocacy experience</li>
<li>Registration with Board of Pharmacy (as required by state law)</li>
<li>Strong communication, organizational, and customer service skills</li>
</ul><div><b>Preferred:</b></div>
<ul><li>Associate degree or Certified Pharmacy Technician (PTCB)</li>
<li>3+ years of patient assistance or advocacy experience</li>
<li>Specialty pharmacy experience</li>
</ul><p></p><div><b>Ready to make a meaningful impact? Apply today and help us better the lives of those battling cancer.</b></div></div>

Patient Assistance Program / Financial Advocacy Coordinator

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