financial operations coordinator

Virginia Tech

<div></div><div><div><div><div><div><ul><li>536054
</li> </ul></div><div></div><div><ul><li>Blacksburg, Virginia
</li> </ul></div><div></div><div><ul><li>Staff
</li> </ul></div><div></div><div><ul><li>Vice President for Research</li></ul></div></div><div></div><div><div><b><br>
</b></div>
</div><div><div><div><div><div><div><div><p><b>Job Description</b></p>
</div>
<div><p>Based on the foundation of the Ted and Karyn Hume Center for National Security and Technology, Virginia Tech launched the Virginia Tech National Security Institute (VTNSI) in September 2021. With a presence in Blacksburg and the Washington, D.C., metro area, the Institute aspires to be the nation's preeminent academic organization at the nexus of interdisciplinary research, technology, policy, and talent development. The National Security Institute will advance national security in pursuit of a secure America.<br>
<br>
The Business Coordinator is a key member of the finance team at the Virginia Tech National Security Institute (VTNSI), performing a broad range of financial, procurement, and operational functions that support the Institute&rsquo;s daily business activities. This role requires a high degree of independence, problem-solving ability, and advanced technical expertise, as the coordinator manages complex financial transactions across multiple systems and funding sources. Responsibilities include purchasing and receiving, accounts payable, travel authorizations and reimbursements, payroll reconciliation, encumbrance management, and coordination of operational processes to ensure efficient and consistent service delivery.<br>
<br>
The coordinator is responsible for ensuring that financial and operational transactions are processed accurately and in compliance with university, state, and federal policies. This includes reconciling operating, foundation, and research expenditures; managing payroll transactions and labor distribution; preparing financial reports; and analyzing and resolving discrepancies and system-related issues. Additionally, the role involves fund management, staff onboarding, training, and electronic reconciliations, ensuring alignment with budget allocations and financial reporting requirements while supporting continuity and consistency across financial and operational functions.<br>
<br>
In this role, the coordinator reports to the Associate Director of Finance and Business Analytics and works closely with other functional units, exercising sound judgment and maintaining a high level of accuracy and attention to detail. The Business Coordinator provides comprehensive backup support across financial and operational functions, delivers high-quality customer service, and manages complex fiscal and administrative matters independently. The role contributes to the efficiency, effectiveness, and reliability of both financial operations and broader Institute operations.</p>
</div>
</div><div><div><p><b>Required Qualifications</b></p>
</div>
<div><ul><li>Demonstrated expertise in managing fiscal functions such as accounts payable/receivable, purchasing, travel processing, payroll reconciliation, journal entries, and financial reconciliations in a professional setting.</li><li>Strong analytical and problem-solving skills with the ability to independently assess financial data, identify discrepancies, and implement effective solutions.</li><li>Excellent communication skills to effectively engage with stakeholders, resolve inquiries, and clearly present financial information.</li><li>Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines while maintaining a high level of accuracy and attention to detail.</li><li>Ability to work autonomously, managing complex financial tasks and inquiries with minimal supervision and exercising sound judgment in decision-making in a deadline-driven environment.
</li><li>Demonstrated proficiency with office software products, such as spreadsheets, calendaring, and word processing, with demonstrated strong proficiency with spreadsheets and formulas.
</li><li>Bachelor's Degree or equivalent related training and/or experience.</li></ul>
</div>
</div><div><div><p><b>Preferred Qualifications</b></p>
</div>
<div><ul><li>Experience with large enterprise database systems involving financial reporting, payroll, purchasing or travel.
</li><li>Experience interpreting and applying complex regulations, policies and organizational processes.</li></ul>
</div>
</div><div><div><p><b>Pay Band</b></p>
</div>
<div><p>4</p>
</div>
</div><div><div><p><b>Overtime Status</b></p>
</div>
<div><p>Non-Exempt: Eligible for overtime</p>
</div>
</div><div><div><p><b>Appointment Type</b></p>
</div>
<div><p>Restricted</p>
</div>
</div><div><div><p><b>Salary Information</b></p>
</div>
<div><p>Salary Commensurate with Experience</p>
</div>
</div><div><div><p><b>Hours per week</b></p>
</div>
<div><p>40 hours per week</p>
</div>
</div><div><div><p><b>Review Date</b></p>
</div>
<div><p>April 21, 2026</p>
</div>
</div><div><div><p><b>Additional Information</b></p>
</div>
<div><p>We are unable to sponsor work visas for this position.</p>
<p>
The successful candidate will be required to have a criminal conviction check.</p>
<p><b>
About Virginia Tech</b></p>
</div>
</div><div><div><p>Dedicated to its motto, <i>Ut Prosim</i> (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.</p>
<p>
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.</p>
</div>
</div></div><p>Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.</p>
<p>
If you are an individual with a disability and desire an accommodation, please contact <b>Sue Kass</b> at <b>sjkass@vt.edu</b> during regular business hours at least 10 business days prior to the event.</p></div></div></div></div></div></div></div>

Business Coordinator

University of Minnesota

<div><div>Required Qualifications (please document on resume):<br>
<ul><li>High School Diploma/GED and four years of general accounts transaction experience.</li><li>Experience with standard technology platforms (e.g., word processing, data entry,</li></ul>
email, and internet browsing).<br>
<ul><li>Ability to articulate financial information clearly and patiently, both verbally and in</li></ul>
writing, to diverse customer audiences.<br>
<ul><li>Demonstrated desire to assist customers and resolve their concerns effectively and</li></ul>
courteously.<br>
<ul><li>Understands and responds to customer needs with patience and a willingness to go the</li></ul>
extra mile to ensure satisfaction regarding their account.<br>
<ul><li>Ability to read and compile information according to prescribed methods.</li><li>Ability to use logic to problem solve and find solutions.</li></ul></div><p>
Recruitment Title: Accounts Receivable Coordinator<br>
Job Classification: 1888 - Executive Accounts Specialist</p><p>
Work environment: Hybrid (minimum three days in the office)</p><p><br>
Position Overview:<br>
The University of Minnesota seeks an Accounts Receivable Coordinator to support our Financial<br>
Operation Center department within the Controller&rsquo;s Office. The Accounts Receivable<br>
Coordinator is responsible for performing general billing activities and financial reporting<br>
transactions in support of a portfolio of Resource Responsibility Centers (RRC) in the Finance<br>
Operations Center. Additionally, the Accounts Receivable Coordinator collaborates with<br>
accounts receivable services and finance professionals within the Finance Operations Center to<br>
ensure appropriate and timely support. To succeed as an Accounts Receivable Coordinator, you<br>
should be professional, a team player, and attentive while being detail-oriented. You must be<br>
comfortable with using technology such as TeamDynamix (TDx) and Google Suite and excel at<br>
both verbal and written communication. Most importantly, an Accounting Coordinator should<br>
have a genuine desire to meet the needs of others across the institution. You will report to the<br>
Accounts Receivable Manager.</p><div><br>
Job Responsibilities with % of Time:<br>
Accounts Receivable (85%)<br>
<ul><li>Review and analyze general billing, foundation transfer, and invoice adjustment</li></ul>
requests sent to the Financial Operations Center prior to processing them by efficiently<br>
analyzing the request, and resolving conflicting or missing information using prior<br>
experience or knowledge base of the service center to ensure accuracy of invoicing and<br>
financial reporting. Requests will be processed following University standard<br>
methodologies, best practices, and procedures as well as independent review and<br>
research.<br>
<ul><li>Collaborate with University staff, external customers, and colleagues as needed for</li></ul>
clarification on billing requests, policy requirements, and best practices with guidance as<br>
appropriate.<br>
<ul><li>Seeks an understanding of, and guidance when appropriate for, the applicability of sales</li></ul>
tax, customer tax exemption status, and the accurate calculation of sales tax for<br>
Minnesota.<br>
<ul><li>Understands, interprets, and applies university accounts receivable policy to scenarios</li></ul>
within their respective portfolio of work.<br>
<ul><li>Analyze customer and contact information in the Enterprise Financial System (EFS) vs.</li></ul>
the information contained in the service request to determine if changes or updates are<br>
needed for existing customers or request new customer records to be created.<br>
<ul><li>Reviews requests entirely before they are set for finalization, or before credit and rebill</li></ul>
activities enter the approval workflow, and demonstrates a thorough understanding of<br>
the request.<br>
<ul><li>Using the chart of accounts with developing proficiency and understanding, ensures</li></ul>
chartfield string integrity on billing transactions to ensure accurate financial reporting.<br>
<ul><li>Understands where appropriate approvals are required in relation to accounts</li></ul>
receivable and Foundation activity.<br>
<ul><li>When directed, collaborates with accounts payable in the processing of returned goods</li></ul>
and services as well as credit memos.<br>
<ul><li>Acts as a liaison with the UMN Foundation for fund requests and transfers.</li><li>Understands key accounting and receivables functions, Generally Accepted Accounting</li></ul>
Principles, and other guiding concepts with developing proficiency.</div><div><br>
Professional Development (10%)<br>
<ul><li>Identifies and participates in opportunities for cross-training across Finance Operations</li></ul>
Center functions to maintain adequate coverage of all functions.<br>
<ul><li>Completes professional development, education, and training activities consistent with</li></ul>
the responsibilities of the position. Completes continued learning and development<br>
appropriate to work duties and for the pursuit of individual, unit, and institutional<br>
success.<br>
<ul><li>Participates in staff development based on individual need including ongoing skills</li></ul>
training, DEI development, professional learning, service &amp; scholarly activity, and<br>
engagement &amp; well-being.<br>
<ul><li>As an individual contributor, models UMN dedication to crafting an inclusive work</li></ul>
environment and encouraging a caring culture.</div><p><br>
Other duties as assigned (5%)</p><p><br>
This application will remain open until filled.<br>
<br>
Candidates for this position will have their applications reviewed in the following order:<br>
1. Employees within PEAK Phase 3 who are eligible for Expression of Interest (EOI) will receive first consideration.<br>
2. Employees within PEAK Phase 3 who are impacted by work moving through PEAK and apply by 11/21/25 will receive priority consideration after EOI.<br>
3. Finally, all other University employees will be reviewed after the 11/21/25 priority date.</p><p><br>
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.</p><p>
Additional documents may be attached after application by accessing your &quot;My Job Applications&quot; page and uploading documents in the &quot;My Cover Letters and Attachments&quot; section.</p><p>
To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.</p><p>
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.</p><p>
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu</p><p>
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.</p><p></p><p>
The University of Minnesota, Twin Cities (UMTC)</p><p>
The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.</p><p>
At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America&rsquo;s Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).</p></div>

Accounts Receivable Coordinator

Commercial Floor Resources

<div><div><p><b>Position Summary:</b></p><p>
</p><p>The Accounts Payable (AP) Coordinator is responsible for managing day-to-day accounts payable functions while supporting office operations and employee engagement initiatives. This role ensures timely and accurate processing of invoices and payments, maintains organized administrative processes, and contributes to a positive and well-managed workplace environment. The AP Coordinator also supports financial operations for an affiliated entity, ensuring consistency and accuracy across organizations.</p><p>
</p><p><b>Responsibilities:</b></p><p>
</p><p><b>Accounts PayableFinancial Operations</b></p><ul><li>
Process and manage accounts payable transactions, including vendor invoices, utilities, insurance, and other recurring expenses
</li><li>Ensure timely and accurate payment processing in accordance with company policies and deadlines
</li><li>Maintain vendor records and ensure proper documentation and coding of all invoices
</li><li>Reconcile invoices, resolve discrepancies, and communicate with vendors as needed
</li><li>Support month-end close processes related to accounts payable
</li><li>Manage accounts payable functions for sister company, <b>Laminin Industries</b>, ensuring accuracy and consistency across entities
</li></ul><p></p><p><b>Office Management</b></p><ul><li>
Oversee general office operations, including ordering and maintaining office supplies
</li><li>Manage building-related needs such as security access and vendor coordination
</li><li>Track, organize, and manage company swag inventory and related transactions
</li><li>Maintain an organized and efficient office environment
</li></ul><p></p><p><b>Employee EngagementInternal Support</b></p><ul><li>
Assist in the creation and distribution of employee communications, including newsletters and internal announcements</li><li>
Develop and format presentations (e.g., PowerPoint) for company meetings and initiatives
</li><li>Support employee engagement activities and events as needed
</li><li>Partner with HR and leadership to enhance overall employee experience</li></ul></div></div>

Accounts Payable Coordinator

Mind & Spirit Counseling Center

<p><b>About Us</b></p><p>The Mind &amp; Spirit Counseling Center is a mission-driven nonprofit dedicated to expanding access to compassionate, high-quality mental health care for the mind, body, and spirit. Our work is grounded in the belief that everyone deserves support, dignity, and the opportunity to thrive.</p><p><b>About the Role</b></p><p>The <b>Billing &amp; Operations Coordinator</b> plays an important role in supporting both our clients and our care team by ensuring our billing and financial processes run smoothly and accurately. This position is ideal for someone who is detail-oriented, collaborative, and motivated by making a meaningful impact behind the scenes.</p><p>Your work will directly support access to care&mdash;helping clients navigate billing, maintaining accurate financial records, and supporting funding efforts that allow us to serve our community.</p><p><i><b>What You&rsquo;ll Do</b></i></p><p><b>Support Access to Care Through Billing &amp; Financial Operations</b></p><ul><li>Serve as a welcoming and knowledgeable point of contact for billing questions from clients and providers</li><li>Accurately post insurance and client payments in our electronic health record system (Valant)</li><li>Review and reconcile client accounts to ensure accuracy and transparency</li><li>Monitor account balances, identifying outstanding payments, credits, and discrepancies</li><li>Reconcile insurance deposits with internal and bank records</li><li>Partner with leadership to maintain accurate, reliable financial data</li><li>Prepare clear, timely reports to support operations and grant-funded programs</li><li>Help assess client eligibility for financial assistance and administer Client Assistance Funds</li><li>Track and report on financial assistance usage to ensure accountability and stewardship</li><li>Support compliance with healthcare regulations and documentation standards</li></ul><p><b>Contribute to a Collaborative, Mission-Driven Team</b></p><ul><li>Work closely with leadership to support financial workflows and organizational priorities</li><li>Provide occasional front desk support, helping create a positive and welcoming client experience</li><li>Pitch in on additional tasks as needed to support the team and our mission</li></ul><p><i><b>What You Bring</b></i></p><ul><li>High school diploma and 5+ years of relevant experience</li><li>Knowledge of accounts receivable and insurance billing practices (healthcare preferred)</li><li>Strong communication skills with the ability to interact compassionately and professionally</li><li>A high degree of discretion when handling sensitive client information</li><li>Experience with EHR and billing systems (Valant or similar platforms preferred)</li><li>Proficiency with Microsoft Office and general office tools</li><li>Comfort learning new systems and processes</li></ul><p><i><b>Who You Are</b></i></p><ul><li><b>Detail-oriented:</b> You take pride in accuracy and keeping things organized</li><li><b>Mission-driven:</b> You&rsquo;re motivated by supporting access to mental health care</li><li><b>Collaborative:</b> You work well with others and communicate clearly</li><li><b>Proactive:</b> You take initiative and follow through on responsibilities</li><li><b>Adaptable:</b> You&rsquo;re comfortable balancing multiple priorities in a dynamic environment</li></ul><p><b>Preferred (Nice to Have)</b></p><ul><li>CPC certification with a behavioral health focus</li><li>Advanced CPC (CPC-A)</li><li>Behavioral health or mental health coding training</li></ul><p><b>Additional Information</b></p><p>This role requires strict confidentiality and a strong commitment to protecting client privacy at all times.</p><p>Pay: $45,000.00 - $50,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Paid sick time</li><li>Paid time off</li><li>Professional development assistance</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Billing and Operations Coordinator

Louisville Metro Government

JOB
<br>Summary ObjectiveThe purpose of this position is to coordinate with directors and management of assigned departments to accomplish the departments’ core mission by implementing the adopted operational and capital budgets and monitoring revenues and expenses.This class works independently, under limited supervision, reporting major activities through periodic meetings.
<br><br>
EXAMPLE OF DUTIES
<br>ESSENTIAL FUNCTIONSThe essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.Provides effective and timely communication in person, over the phone, and in writing to both internal and external stakeholders and partners.Works with AP, Purchasing, and vendors to resolve invoice, PO, and billing issues.Interprets policies and provides appropriate guidance to departments.Prepares and submits journal vouchers to ensure revenues, expenses, and encumbrances are recorded appropriately on the general ledger throughout the year and during year-end close.Updates departments on changes in OMB policies and procedures.Mentors and provides expertise to other OMB staff and to agency counterparts regarding central management perspectives, Mayoral policy and local government processes.Coordinates with Grants Management division on financial reporting and with assigned departments on program activities, goals and funding impacts.Conducts training programs on the financial system and policies and procedures.Allocates and inputs department budgets into financial system during budget development.Assists assigned Metro agencies in compiling budget documents for annual budget development process.Prepares analysis of department activities and operations, including proposed service increases and decreases.Compiles and analyzes data and recommends solutions to financial, legislative and policy issues.Provides technical assistance to assigned departmental management staff on accounting, purchasing, payroll, policies and operations, budget preparation and budget adjustments.Completes special projects; performs research; prepares reports and correspondence.Maintains databases, records, files and budget data.Assists with Open Records Request responses.Prepares and reviews financial schedules and coordinates finance and accounting projects and programs with departments and external agencies.Communicates with other fiscal administrators to ensure consistent implementation of changes and revisions that will have a financial impact on departments.Coordinates with the department, Grants Management and Budget on mid-year Metro Council appropriations, including tracking project spending and providing updates as requested.Coordinates with General Accounting and departments to complete Fixed Asset, Inventory, and other asset reviews.Prepares and submits Designated Fund Balance and Carryforward documents.Serves as liaison between departments and OMB Business Solutions team to include evaluating system processes for efficiencies and testing for reporting and configuration changes.Performs related work as assigned.

Fiscal Coordinator

Crox

<div><h5 class="jobSectionHeader"><b>Finance &amp; Operations Specialist - Hybrid &ndash; 1 day/week on-site</b></h5><h5 class="jobSectionHeader"><b>
</b><b>This is not a typical accounting role</b></h5><p>
We&rsquo;re looking for a hands-on <b>Finance &amp; Operations Specialist</b> to take ownership of bookkeeping and day-to-day financial operations in a small U.S. entity of an international medical company.</p><p>
You&rsquo;ll be the go-to person for everything related to finance &mdash; from managing QuickBooks and handling invoices to supporting operational processes and coordinating with international stakeholders.</p><p>
This is a <b>hybrid role</b>, with flexibility to work remotely and <b>1 day per week on-site in Wake Forest, NC</b>.</p><h5 class="jobSectionHeader"><b>
</b><b>What you&rsquo;ll be doing</b></h5><ul><li><p>
Manage full-cycle bookkeeping in QuickBooks (GL, P&amp;L, balance sheet accuracy)</p></li><li><p>
Process incoming and outgoing invoices, payments, and collections</p></li><li><p>
Monitor cash flow and ensure timely financial operations</p></li><li><p>
Oversee order intake and support end-to-end order processing</p></li><li><p>
Maintain Shopify and ensure proper integration with QuickBooks</p></li><li><p>
Coordinate with external tax advisors / CPA</p></li><li><p>
Monitor and respond to finance-related email accounts (customers, suppliers, warehouse)</p></li><li><p>
Handle weekly physical mail, including checks and related admin tasks</p></li></ul><h5 class="jobSectionHeader"><b>
</b><b>What we&rsquo;re looking for</b></h5><ul><li><p>
3&ndash;5 years of <b>hands-on QuickBooks experience</b> (daily use)</p></li><li><p>
Strong bookkeeping knowledge (GL, P&amp;L, invoicing, reconciliation)</p></li><li><p>
Ability to work independently and take full ownership of finance processes</p></li><li><p>
High attention to detail and reliability</p></li><li><p>
Fluent English</p></li><li><p>
Ability to be on-site <b>once per week in Wake Forest, NC</b></p></li></ul><h5 class="jobSectionHeader"><b>
</b><b>Nice to have</b></h5><ul><li><p>
Experience with Shopify or similar platforms</p></li><li><p>
Background in small companies or standalone finance roles</p></li><li><p>
Experience in regulated industries (e.g. medical devices)</p></li></ul><h5 class="jobSectionHeader"><b>
</b><b>Not the right fit if</b></h5><ul><li><p>
You don&rsquo;t have hands-on QuickBooks experience</p></li><li><p>
You prefer highly specialized roles (e.g., only FP&amp;A, only AP/AR)</p></li><li><p>
You&rsquo;re looking for a fully remote position</p></li><li><p>
You&rsquo;re not comfortable working independently in a one-person finance role</p></li></ul><h5 class="jobSectionHeader"><b>
</b><b>What you can expect</b></h5><ul><li><p>
Salary range: <b>USD 50,000 &ndash; 60,000</b></p></li><li><p>
A hybrid working model with flexibility</p></li><li><p>
High ownership and autonomy in your role</p></li><li><p>
Direct collaboration with international teams</p></li><li><p>
A stable, growing business environment</p></li></ul></div>

Finance & Operations Specialist (QuickBooks, Hybrid – 1 day/week on-site)

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Finance & Operations Specialist (QuickBooks, Hybrid – 1 day/week on-site)

Finance & Operations Specialist (QuickBooks, Hybrid – 1 day/week on-site)