financial operations coordinator

Virginia Tech

<div></div><div><div><div><div><div><ul><li>536054
</li> </ul></div><div></div><div><ul><li>Blacksburg, Virginia
</li> </ul></div><div></div><div><ul><li>Staff
</li> </ul></div><div></div><div><ul><li>Vice President for Research</li></ul></div></div><div></div><div><div><b><br>
</b></div>
</div><div><div><div><div><div><div><div><p><b>Job Description</b></p>
</div>
<div><p>Based on the foundation of the Ted and Karyn Hume Center for National Security and Technology, Virginia Tech launched the Virginia Tech National Security Institute (VTNSI) in September 2021. With a presence in Blacksburg and the Washington, D.C., metro area, the Institute aspires to be the nation's preeminent academic organization at the nexus of interdisciplinary research, technology, policy, and talent development. The National Security Institute will advance national security in pursuit of a secure America.<br>
<br>
The Business Coordinator is a key member of the finance team at the Virginia Tech National Security Institute (VTNSI), performing a broad range of financial, procurement, and operational functions that support the Institute&rsquo;s daily business activities. This role requires a high degree of independence, problem-solving ability, and advanced technical expertise, as the coordinator manages complex financial transactions across multiple systems and funding sources. Responsibilities include purchasing and receiving, accounts payable, travel authorizations and reimbursements, payroll reconciliation, encumbrance management, and coordination of operational processes to ensure efficient and consistent service delivery.<br>
<br>
The coordinator is responsible for ensuring that financial and operational transactions are processed accurately and in compliance with university, state, and federal policies. This includes reconciling operating, foundation, and research expenditures; managing payroll transactions and labor distribution; preparing financial reports; and analyzing and resolving discrepancies and system-related issues. Additionally, the role involves fund management, staff onboarding, training, and electronic reconciliations, ensuring alignment with budget allocations and financial reporting requirements while supporting continuity and consistency across financial and operational functions.<br>
<br>
In this role, the coordinator reports to the Associate Director of Finance and Business Analytics and works closely with other functional units, exercising sound judgment and maintaining a high level of accuracy and attention to detail. The Business Coordinator provides comprehensive backup support across financial and operational functions, delivers high-quality customer service, and manages complex fiscal and administrative matters independently. The role contributes to the efficiency, effectiveness, and reliability of both financial operations and broader Institute operations.</p>
</div>
</div><div><div><p><b>Required Qualifications</b></p>
</div>
<div><ul><li>Demonstrated expertise in managing fiscal functions such as accounts payable/receivable, purchasing, travel processing, payroll reconciliation, journal entries, and financial reconciliations in a professional setting.</li><li>Strong analytical and problem-solving skills with the ability to independently assess financial data, identify discrepancies, and implement effective solutions.</li><li>Excellent communication skills to effectively engage with stakeholders, resolve inquiries, and clearly present financial information.</li><li>Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines while maintaining a high level of accuracy and attention to detail.</li><li>Ability to work autonomously, managing complex financial tasks and inquiries with minimal supervision and exercising sound judgment in decision-making in a deadline-driven environment.
</li><li>Demonstrated proficiency with office software products, such as spreadsheets, calendaring, and word processing, with demonstrated strong proficiency with spreadsheets and formulas.
</li><li>Bachelor's Degree or equivalent related training and/or experience.</li></ul>
</div>
</div><div><div><p><b>Preferred Qualifications</b></p>
</div>
<div><ul><li>Experience with large enterprise database systems involving financial reporting, payroll, purchasing or travel.
</li><li>Experience interpreting and applying complex regulations, policies and organizational processes.</li></ul>
</div>
</div><div><div><p><b>Pay Band</b></p>
</div>
<div><p>4</p>
</div>
</div><div><div><p><b>Overtime Status</b></p>
</div>
<div><p>Non-Exempt: Eligible for overtime</p>
</div>
</div><div><div><p><b>Appointment Type</b></p>
</div>
<div><p>Restricted</p>
</div>
</div><div><div><p><b>Salary Information</b></p>
</div>
<div><p>Salary Commensurate with Experience</p>
</div>
</div><div><div><p><b>Hours per week</b></p>
</div>
<div><p>40 hours per week</p>
</div>
</div><div><div><p><b>Review Date</b></p>
</div>
<div><p>April 21, 2026</p>
</div>
</div><div><div><p><b>Additional Information</b></p>
</div>
<div><p>We are unable to sponsor work visas for this position.</p>
<p>
The successful candidate will be required to have a criminal conviction check.</p>
<p><b>
About Virginia Tech</b></p>
</div>
</div><div><div><p>Dedicated to its motto, <i>Ut Prosim</i> (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.</p>
<p>
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.</p>
</div>
</div></div><p>Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.</p>
<p>
If you are an individual with a disability and desire an accommodation, please contact <b>Sue Kass</b> at <b>sjkass@vt.edu</b> during regular business hours at least 10 business days prior to the event.</p></div></div></div></div></div></div></div>

Business Coordinator

University of Minnesota

<div><div>Required Qualifications (please document on resume):<br>
<ul><li>High School Diploma/GED and four years of general accounts transaction experience.</li><li>Experience with standard technology platforms (e.g., word processing, data entry,</li></ul>
email, and internet browsing).<br>
<ul><li>Ability to articulate financial information clearly and patiently, both verbally and in</li></ul>
writing, to diverse customer audiences.<br>
<ul><li>Demonstrated desire to assist customers and resolve their concerns effectively and</li></ul>
courteously.<br>
<ul><li>Understands and responds to customer needs with patience and a willingness to go the</li></ul>
extra mile to ensure satisfaction regarding their account.<br>
<ul><li>Ability to read and compile information according to prescribed methods.</li><li>Ability to use logic to problem solve and find solutions.</li></ul></div><p>
Recruitment Title: Accounts Receivable Coordinator<br>
Job Classification: 1888 - Executive Accounts Specialist</p><p>
Work environment: Hybrid (minimum three days in the office)</p><p><br>
Position Overview:<br>
The University of Minnesota seeks an Accounts Receivable Coordinator to support our Financial<br>
Operation Center department within the Controller&rsquo;s Office. The Accounts Receivable<br>
Coordinator is responsible for performing general billing activities and financial reporting<br>
transactions in support of a portfolio of Resource Responsibility Centers (RRC) in the Finance<br>
Operations Center. Additionally, the Accounts Receivable Coordinator collaborates with<br>
accounts receivable services and finance professionals within the Finance Operations Center to<br>
ensure appropriate and timely support. To succeed as an Accounts Receivable Coordinator, you<br>
should be professional, a team player, and attentive while being detail-oriented. You must be<br>
comfortable with using technology such as TeamDynamix (TDx) and Google Suite and excel at<br>
both verbal and written communication. Most importantly, an Accounting Coordinator should<br>
have a genuine desire to meet the needs of others across the institution. You will report to the<br>
Accounts Receivable Manager.</p><div><br>
Job Responsibilities with % of Time:<br>
Accounts Receivable (85%)<br>
<ul><li>Review and analyze general billing, foundation transfer, and invoice adjustment</li></ul>
requests sent to the Financial Operations Center prior to processing them by efficiently<br>
analyzing the request, and resolving conflicting or missing information using prior<br>
experience or knowledge base of the service center to ensure accuracy of invoicing and<br>
financial reporting. Requests will be processed following University standard<br>
methodologies, best practices, and procedures as well as independent review and<br>
research.<br>
<ul><li>Collaborate with University staff, external customers, and colleagues as needed for</li></ul>
clarification on billing requests, policy requirements, and best practices with guidance as<br>
appropriate.<br>
<ul><li>Seeks an understanding of, and guidance when appropriate for, the applicability of sales</li></ul>
tax, customer tax exemption status, and the accurate calculation of sales tax for<br>
Minnesota.<br>
<ul><li>Understands, interprets, and applies university accounts receivable policy to scenarios</li></ul>
within their respective portfolio of work.<br>
<ul><li>Analyze customer and contact information in the Enterprise Financial System (EFS) vs.</li></ul>
the information contained in the service request to determine if changes or updates are<br>
needed for existing customers or request new customer records to be created.<br>
<ul><li>Reviews requests entirely before they are set for finalization, or before credit and rebill</li></ul>
activities enter the approval workflow, and demonstrates a thorough understanding of<br>
the request.<br>
<ul><li>Using the chart of accounts with developing proficiency and understanding, ensures</li></ul>
chartfield string integrity on billing transactions to ensure accurate financial reporting.<br>
<ul><li>Understands where appropriate approvals are required in relation to accounts</li></ul>
receivable and Foundation activity.<br>
<ul><li>When directed, collaborates with accounts payable in the processing of returned goods</li></ul>
and services as well as credit memos.<br>
<ul><li>Acts as a liaison with the UMN Foundation for fund requests and transfers.</li><li>Understands key accounting and receivables functions, Generally Accepted Accounting</li></ul>
Principles, and other guiding concepts with developing proficiency.</div><div><br>
Professional Development (10%)<br>
<ul><li>Identifies and participates in opportunities for cross-training across Finance Operations</li></ul>
Center functions to maintain adequate coverage of all functions.<br>
<ul><li>Completes professional development, education, and training activities consistent with</li></ul>
the responsibilities of the position. Completes continued learning and development<br>
appropriate to work duties and for the pursuit of individual, unit, and institutional<br>
success.<br>
<ul><li>Participates in staff development based on individual need including ongoing skills</li></ul>
training, DEI development, professional learning, service &amp; scholarly activity, and<br>
engagement &amp; well-being.<br>
<ul><li>As an individual contributor, models UMN dedication to crafting an inclusive work</li></ul>
environment and encouraging a caring culture.</div><p><br>
Other duties as assigned (5%)</p><p><br>
This application will remain open until filled.<br>
<br>
Candidates for this position will have their applications reviewed in the following order:<br>
1. Employees within PEAK Phase 3 who are eligible for Expression of Interest (EOI) will receive first consideration.<br>
2. Employees within PEAK Phase 3 who are impacted by work moving through PEAK and apply by 11/21/25 will receive priority consideration after EOI.<br>
3. Finally, all other University employees will be reviewed after the 11/21/25 priority date.</p><p><br>
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.</p><p>
Additional documents may be attached after application by accessing your &quot;My Job Applications&quot; page and uploading documents in the &quot;My Cover Letters and Attachments&quot; section.</p><p>
To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.</p><p>
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.</p><p>
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu</p><p>
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.</p><p></p><p>
The University of Minnesota, Twin Cities (UMTC)</p><p>
The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.</p><p>
At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America&rsquo;s Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).</p></div>

Accounts Receivable Coordinator

Commercial Floor Resources

<div><div><p><b>Position Summary:</b></p><p>
</p><p>The Accounts Payable (AP) Coordinator is responsible for managing day-to-day accounts payable functions while supporting office operations and employee engagement initiatives. This role ensures timely and accurate processing of invoices and payments, maintains organized administrative processes, and contributes to a positive and well-managed workplace environment. The AP Coordinator also supports financial operations for an affiliated entity, ensuring consistency and accuracy across organizations.</p><p>
</p><p><b>Responsibilities:</b></p><p>
</p><p><b>Accounts PayableFinancial Operations</b></p><ul><li>
Process and manage accounts payable transactions, including vendor invoices, utilities, insurance, and other recurring expenses
</li><li>Ensure timely and accurate payment processing in accordance with company policies and deadlines
</li><li>Maintain vendor records and ensure proper documentation and coding of all invoices
</li><li>Reconcile invoices, resolve discrepancies, and communicate with vendors as needed
</li><li>Support month-end close processes related to accounts payable
</li><li>Manage accounts payable functions for sister company, <b>Laminin Industries</b>, ensuring accuracy and consistency across entities
</li></ul><p></p><p><b>Office Management</b></p><ul><li>
Oversee general office operations, including ordering and maintaining office supplies
</li><li>Manage building-related needs such as security access and vendor coordination
</li><li>Track, organize, and manage company swag inventory and related transactions
</li><li>Maintain an organized and efficient office environment
</li></ul><p></p><p><b>Employee EngagementInternal Support</b></p><ul><li>
Assist in the creation and distribution of employee communications, including newsletters and internal announcements</li><li>
Develop and format presentations (e.g., PowerPoint) for company meetings and initiatives
</li><li>Support employee engagement activities and events as needed
</li><li>Partner with HR and leadership to enhance overall employee experience</li></ul></div></div>

Accounts Payable Coordinator

Aviata Health Group

<p></p><div><p><b>Job Title:</b> Business Office Coordinator<br>
<b>Company:</b> Aviata Health Group
</p><p><b>Experience</b>: 1-2 years</p><p><b><br>
Aviata Health Grou</b>p is seeking a detail-oriented and organized Business Office Coordinator to support the financial and administrative operations of our center. This role is essential in ensuring accurate billing, resident fund management, and compliance with regulatory requirements while providing excellent support to residents, families, and vendors.</p><p></p><p><b>
Key Responsibilities:</b></p><ul><li><p>
Manage and reconcile Resident Trust Funds</p></li><li><p>
Oversee resident/patient insurance premium payments for center-managed income</p></li><li><p>
Manage census entry, reporting, and reconciliation</p></li><li><p>
Participate in IDT Utilization Review processes and reporting for upcoming LTC conversions and potential payer issues</p></li><li><p>
Manage the collection and flow of Medical Pending documentation</p></li><li><p>
Assist with Medicaid Pending payer discussions and upcoming conversions</p></li><li><p>
Submit and obtain required Level of Care documentation for Medicaid Pending cases</p></li><li><p>
Apply for disability and Representative Payee status on behalf of residents/patients as needed</p></li><li><p>
Ensure timely completion and submission of annual Representative Payee reporting to Social Security</p></li><li><p>
Ensure all LTC Medicaid-eligible residents receive entitled Personal Needs Allowance (PNA) from the State and Social Security</p></li><li><p>
Assist with private collections and payment follow-up</p></li><li><p>
Manage the flow of payer and billing information between the center and billing office</p></li><li><p>
Manage, reconcile, and replenish facility petty cash</p></li><li><p>
Process vendor payment requests</p></li><li><p>
Complete AHCA Nursing Home Utilization Reporting, including monthly inpatient census days</p></li><li><p>
Apply for Medicare Part B and Part D on behalf of residents/patients as needed</p></li><li><p>
Assist residents, families, and vendors with payment-related concerns</p></li><li><p>
Manage disenrollment's and ensure proper documentation and follow-through</p></li></ul><p></p><p><b>
Qualifications:</b></p><ul><li><p>
Previous experience in healthcare business office, billing, or administrative support preferred</p></li><li><p>
Knowledge of Medicaid, Medicare, and insurance processes is a plus</p></li><li><p>
Strong organizational and reconciliation skills with attention to detail</p></li><li><p>
Excellent communication and interpersonal skills</p></li><li><p>
Ability to manage multiple priorities in a fast-paced environment</p></li><li><p>
Proficiency in Microsoft Office and healthcare systems preferred</p></li></ul><p></p><p><b>
Why Join Aviata Health Group?</b></p><ul><li><p>
Supportive team environment</p></li><li><p>
Opportunities for growth and development</p></li><li><p>
Competitive compensation and benefits</p></li></ul><p></p><p><b>
Apply today to become a vital part of our team and help support quality care through strong financial operations.</b></p><p>
We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.</p><p>
https://info.flclearinghouse.com/</p></div><p></p>

Business Office Coordinator

Mind & Spirit Counseling Center

<p><b>About Us</b></p><p>The Mind &amp; Spirit Counseling Center is a mission-driven nonprofit dedicated to expanding access to compassionate, high-quality mental health care for the mind, body, and spirit. Our work is grounded in the belief that everyone deserves support, dignity, and the opportunity to thrive.</p><p><b>About the Role</b></p><p>The <b>Billing &amp; Operations Coordinator</b> plays an important role in supporting both our clients and our care team by ensuring our billing and financial processes run smoothly and accurately. This position is ideal for someone who is detail-oriented, collaborative, and motivated by making a meaningful impact behind the scenes.</p><p>Your work will directly support access to care&mdash;helping clients navigate billing, maintaining accurate financial records, and supporting funding efforts that allow us to serve our community.</p><p><i><b>What You&rsquo;ll Do</b></i></p><p><b>Support Access to Care Through Billing &amp; Financial Operations</b></p><ul><li>Serve as a welcoming and knowledgeable point of contact for billing questions from clients and providers</li><li>Accurately post insurance and client payments in our electronic health record system (Valant)</li><li>Review and reconcile client accounts to ensure accuracy and transparency</li><li>Monitor account balances, identifying outstanding payments, credits, and discrepancies</li><li>Reconcile insurance deposits with internal and bank records</li><li>Partner with leadership to maintain accurate, reliable financial data</li><li>Prepare clear, timely reports to support operations and grant-funded programs</li><li>Help assess client eligibility for financial assistance and administer Client Assistance Funds</li><li>Track and report on financial assistance usage to ensure accountability and stewardship</li><li>Support compliance with healthcare regulations and documentation standards</li></ul><p><b>Contribute to a Collaborative, Mission-Driven Team</b></p><ul><li>Work closely with leadership to support financial workflows and organizational priorities</li><li>Provide occasional front desk support, helping create a positive and welcoming client experience</li><li>Pitch in on additional tasks as needed to support the team and our mission</li></ul><p><i><b>What You Bring</b></i></p><ul><li>High school diploma and 5+ years of relevant experience</li><li>Knowledge of accounts receivable and insurance billing practices (healthcare preferred)</li><li>Strong communication skills with the ability to interact compassionately and professionally</li><li>A high degree of discretion when handling sensitive client information</li><li>Experience with EHR and billing systems (Valant or similar platforms preferred)</li><li>Proficiency with Microsoft Office and general office tools</li><li>Comfort learning new systems and processes</li></ul><p><i><b>Who You Are</b></i></p><ul><li><b>Detail-oriented:</b> You take pride in accuracy and keeping things organized</li><li><b>Mission-driven:</b> You&rsquo;re motivated by supporting access to mental health care</li><li><b>Collaborative:</b> You work well with others and communicate clearly</li><li><b>Proactive:</b> You take initiative and follow through on responsibilities</li><li><b>Adaptable:</b> You&rsquo;re comfortable balancing multiple priorities in a dynamic environment</li></ul><p><b>Preferred (Nice to Have)</b></p><ul><li>CPC certification with a behavioral health focus</li><li>Advanced CPC (CPC-A)</li><li>Behavioral health or mental health coding training</li></ul><p><b>Additional Information</b></p><p>This role requires strict confidentiality and a strong commitment to protecting client privacy at all times.</p><p>Pay: $45,000.00 - $50,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Paid sick time</li><li>Paid time off</li><li>Professional development assistance</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Billing and Operations Coordinator

Kearney

<div><h3 class="jobSectionHeader"><b>Job Description</b></h3><p></p><p><b>
Kearney, ME Client Finance Coordinator</b></p><p></p><p><br>
 About the job</p><p>
As a <b>Client Finance Coordinator</b> within Kearney&rsquo;s Dubai office, you will play a vital role in supporting the <b>Client Finance </b>team with the day-to-day financial processes that underpin project delivery and reporting. Reporting to the <b>Client Finance Manager</b> and guided by a <b>Senior Analyst</b>, you&rsquo;ll be responsible for maintaining accurate financial data, supporting pipeline and reporting cycles, and assisting with billing, reconciliations, and cash management. The ideal candidate will be highly organised, detail-oriented, and proactive to support across a variety of finance and operation tasks.</p><p>
You will collaborate with cross-functional teams including Staffing, HR, Legal, and Office Management, and work closely with finance colleagues across Dubai, South Africa, and Turkey.</p><p>
The ME Client Finance team consists of 8 members, with ME Finance consisting of 26 members.</p><p><b>
Key responsibilities</b>
</p><ul><li><p>Ensure complete and accurate tracking of potential sales opportunities in SAP in collaboration with project leadership</p></li><li><p>
Provide pre- and post-qualification support for client and project financials.</p></li><li><p>
Manage incoming cash allocations and ensure accurate posting to the correct projects.</p></li><li><p>
Support audit processes by preparing data, reconciliations, and documentation.</p></li><li><p>
Complete WIP/AR balance sheet reconciliations, identifying and resolving variances.</p></li><li><p>
Perform travel expense coding.</p></li><li><p>
 Produce and distribute daily financial reports.</p></li><li><p>
Produce and distribute weekly Wins report.</p></li><li><p>
Assist with incoming cash forecasting, including data extraction, uploads, and reconciliations.</p></li><li><p>
 Perform data refreshes and updates for multiple Client Finance processes and dashboard reporting.</p></li><li><p>
Provide client invoice processing support during peak or busy periods.</p></li><li><p>
Take ownership of expense recharges, matching transactions to the general ledger (GL), tracking recharges through to completion and ensuring reflection on the project.</p></li><li><p>
 Deliver ad hoc financial and operational support.</p></li></ul><p><b>
Who you are</b></p><p>
After nearly 100 years, we know this business is fundamentally about making connections - between facts, figures, insights, strategies, tools, technologies and above all, people. That&rsquo;s why, we look for proactive, positive, and flexible individuals who are always unapologetically their unique selves.</p><p></p><p><br>
We want to hear from you if you:</p><ul><li><p>
Have A-levels or equivalent required; a bachelor&rsquo;s degree in finance, Accounting, or a related field is preferred.</p></li><li><p>
Have 2-4 years&rsquo; experience in finance, commercial operations, or a similar function. Consulting or professional services industry background is a plus.</p></li><li><p>
Have strong attention to detail and accuracy in financial data management.</p></li><li><p>
Are proficient in Excel and comfortable handling large data sets.</p></li><li><p>
Have experience with financial systems (e.g., Anaplan, SAP, PowerBI) is advantageous.</p></li><li><p>
Have excellent organisational and communication skills.</p></li><li><p>
Have ability to work collaboratively across finance and operational teams.</p></li><li><p>
Have previous experience in a finance, billing, or client support role is desirable.</p></li></ul><p><b>
What we can offer you</b></p><p>
Every day, our people work to be the difference for our clients, our communities, and our colleagues. Helping them to make an impact, they are sustained by a competitive remuneration package plus comprehensive benefits and perks, including but not limited to:</p><ul><li> Generous retirement/pension savings contributions</li><li> Comprehensive medical insurance for employees and their families</li><li> Structured and on-the-job learning and development opportunities</li><li> Personalized opportunities to help you chart a unique career journey to pursue your own personal and professional goals</li></ul><p>
Learn more at Kearney.com/careers.</p><p><b>
Apply now. </b>Submit your cover letter, CV (.doc or .pdf format only) via our website.</p><p></p><p><b><br>
Equal employment opportunity and non-discrimination</b><br>
Kearney prides itself on providing a culture where our employees belong and thrive equally, which means our people feel comfort, confidence, and joy as they do great things for our firm, our colleagues, and our clients. That&rsquo;s why Kearney is committed to building a diverse workforce and inclusive environment. Kearney is an equal opportunity employer; we recruit, hire, train, promote, develop, and provide other conditions of employment without regard to a person&rsquo;s gender identity or expression, sexual orientation, race or ethnicity, religion, age, national origin, disability, marital status, pregnancy status, veteran status, genetic information, or any other differences consistent with applicable laws. This includes providing reasonable accommodation for disabilities or religious beliefs and practices. We encourage everyone to apply, including those who may not feel historically represented in consulting.</p><p>
</p><p></p><h3 class="jobSectionHeader"><b>Qualifications</b></h3><p></p><div><br>
</div><p></p><br>
<h3 class="jobSectionHeader"><b>Language Requirements</b></h3><p>
Arabic/ English</p></div>

Kearney, ME Client Finance Coordinator

Participatory Budgeting Project

<div><h3 class="jobSectionHeader"><b>Description</b></h3><div><br>
The Operations &amp; Finance Specialist supports the implementation, coordination, and continuous improvement of PBP&rsquo;s operational and financial infrastructure. This role ensures that staff have the systems, processes, and guidance needed to operate efficiently, compliantly, and in alignment with organizational and funder requirements.<br>
</div><div>Reporting to the Director of Finance, this position serves as a key connector between operations, finance, programs, and systems&mdash;strengthening financial controls, supporting grant and contract compliance, and improving organizational effectiveness through strong project management and process design.</div><h3 class="jobSectionHeader"><b><br>
Duties and Responsibilities</b></h3><div><b><br>
Operations</b></div><ul>
<li>Maintain and support PBP&rsquo;s remote work infrastructure, including Google Workspace, Asana, Harvest, Rippling, Zoom, and other organizational platforms.</li>
<li>Administer requests for supplies and equipment and manage renewals of subscriptions and licenses essential to the organization.</li>
<li>Support the evaluation, refinement, and implementation of operational and financial systems, including time tracking, expense workflows, contract management, project management tools, and system integrations.</li>
<li>Lead general IT and equipment tracking and coordination with vendors, as needed.</li>
</ul><div><b>Financial operations support</b></div><ul>
<li>Coordinate accounts payable processes by collecting invoices, verifying approvals and budget alignment, and preparing documentation for entry into financial systems in coordination with the Director of Finance.</li>
<li>Serve as the primary administrator for time and expense tracking systems (Harvest), ensuring accuracy, compliance, and timely submissions.</li>
<li>Produce monthly, quarterly, and annual labor allocation and timekeeping reports to support budgeting, capacity planning, and grant compliance.</li>
<li>Support payroll coordination through Rippling by validating timesheets, stipends, and PTO balances and serving as the first point of contact for payroll-related inquiries (excluding payroll processing and final approval).</li>
</ul><div><b>Budget, grant, and contract support</b></div><ul>
<li>Support invoice submissions to cities, funders, and partners and maintain organized documentation for audit and compliance purposes.</li>
<li>Maintain contract trackers and support external agreement workflows with partners, vendors, and consultants.</li>
</ul><div><b>Human Resources Operations &ndash;</b></div><ul>
<li>Support hiring processes by updating and maintaining applicant tracking systems.</li>
<li>Coordinate job postings and recruitment logistics in collaboration with hiring committees.</li>
<li>Coordinate onboarding and offboarding processes, including systems access, documentation, and internal account setup.</li>
<li>With the Director of Finance, coordinate the annual performance review process and related documentation.</li>
<li>Support the maintenance and administration of Rippling HR systems, serving as liaison between staff and Rippling support as needed.</li>
</ul><div><b>Organizational Development &amp; Project Management</b></div><ul>
<li>Collaborate with staff and leadership to support annual organizational goals and operational priorities.</li>
<li>Manage timelines, workflows, and deliverables for cross-functional operational and systems projects using Asana or similar tools.</li>
<li>Coordinate logistics for internal meetings, retreats, convenings, conferences, and organizational events.</li>
<li>Maintain and update standard operating procedures (SOPs) related to operations, finance-adjacent workflows, and compliance.</li>
<li>Participate in organization-wide meetings and learning activities, contributing to continuous improvement and staff capacity building.</li></ul><br>
<h3 class="jobSectionHeader"><b>
Qualifications</b></h3><br>
<ul>
<li>
At least three to five years of experience in operations, with demonstrated exposure to financial processes such as general ledger accounting and budgeting support, time tracking, expense reimbursement, payroll coordination, or grant administration.</li>
<li>Strong technical and systems aptitude; ability to work across platforms and learn new tools quickly.</li>
<li>Advanced proficiency in Microsoft Excel and Google Sheets, including formulas, pivot tables, and data reconciliation.</li>
<li>Advanced proficiency in Google Suite.</li>
<li>Strong communication skills with the ability to coordinate effectively with internal teams, external partners, and vendors.</li>
<li>High attention to detail and ability to manage multiple priorities independently.</li>
<li>Strong interpersonal skills and comfort working within a collaborative, distributed leadership structure.</li>
<li>Adaptability and sound judgment in responding to evolving organizational needs.</li>
<li>Demonstrated accountability, follow-through, and ability to create systems to track work and deadlines.</li>
<li>Experience managing expectations and communicating progress clearly and transparently.</li>
<li>Commitment to participatory, accessible, and inclusive operational practices.</li>
</ul><div><b>Preferred Qualifications</b></div><ul>
<li>Experience in nonprofit, public-sector, or grant-funded environments.</li>
<li>Familiarity with financial and operational systems such as Quickbooks, Harvest, Rippling, BILL, Sage Intacct, or similar platforms.</li>
<li>Experience supporting audits or financial reviews.</li>
<li>Project management experience supporting operational or systems initiatives.</li>
<li>Experience working within a sociocratic framework that balances autonomy and shared decision-making</li></ul><div></div><h3 class="jobSectionHeader"><b><br>
Benefits</b></h3><div><br>
Our organizational practices strive to embody our core values of community, equity, learning, participatory democracy, and transparency. We make decisions together, through team-based processes, sociocratic consent, and a commitment to building trust in our team. This means all staff are deeply engaged in the organization&rsquo;s planning and decision-making.<br>
<br>
An ideal candidate will thrive in a collaborative environment, be ready to dream big and turn those dreams into achievable goals with a deeply committed team. Our (virtual) office culture is evolving as we quickly grow, and we invite you to build it with us!<br>
<br>
We invest in the professional growth and personal care of our people, including strong benefits:</div><ul>
<li>Three (3) weeks annual paid vacation, eleven (11) paid holidays, five (5) floating holidays, and two (2) week-long paid summer and end of year org-wide closures</li>
<li>Full employee coverage for health insurance (including dental and vision), flexible spending account, life insurance; option available for dependents and/or spouses/partners to join at cost</li>
<li>Retirement plan with up to 2% employer match</li>
<li>Generous Sick &amp; Wellbeing Leave, Family Leave, and Emergency Sick Leave policies</li>
<li>Professional development resources as well as work from home resources</li>
<li>Schedule and work site flexibility to accommodate your life, including families, continuing education, and community leadership.</li>
</ul><div>This position is remote and offers ample flex time to accommodate the need for non-traditional hours. The annual salary for this position is $70,000.<br>
<br>
PBP is an Equal Opportunity Employer, strongly committed to building a staff that represents the diversity of communities we work in. We strongly encourage applications from black, indigenous, and people of color, women, people with disabilities, and LGBTQIA+ individuals.</div><h3 class="jobSectionHeader"><b><br>
About Participatory Budgeting Project</b></h3><div>
For 10 years, the Participatory Budgeting Project (PBP) has empowered people to participate in democracy through revolutionary civics in action and seeks to collaboratively transform democracy to center community power. Our work focuses on Participatory Democracy as a practice of collective governance where we all share real decision-making power rather than just a select few. This includes our work to expand Participatory Budgeting (PB) processes that give people real power over the money that affects their lives. Through our work with PB partners in over 30 cities, we have engaged over 534,000 people in deciding how to spend over $337 million. We support partners in establishing and running PD processes in a range of settings (e.g. cities, schools, organizations) across the United States.</div><div>
<br>
PBP is a newly remote first organization and is at an exciting moment of transition, growth, and change. We continue to refine how we create an organizational culture and practices that cultivate a supportive work environment. Our organizational and decision-making structure based on sociocracy provides a collaborative and distributed leadership structure.<br>
<br>
<i>PBP is committed to creating a diverse and inclusive organization. We do this by ensuring that our hiring practices are equitable in each stage of a process. One way this shows up is by anonymizing application data when we do an initial review in an effort to reduce bias. In order to make sure the resume you share is easy for the software to read, we recommend you upload the document as a simply formatted Microsoft Word file or PDF. This will help the platform to capture your experience accurately.</i></div></div>

Operations & Finance Specialist

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