financial operations coordinator

Falck

<div>** TEMP TO HIRE **

This position requires you to come into the office in Orange, CA Monday through Friday. Please apply for immediate consideration. *

Falck is a is a global emergency medical services provider originating from Denmark that services 3 states in the US including: California, Colorado and Texas. Falck has been operating in the US since 2010 and is one of the largest private providers of emergency medical services in the country today. Our BLS and ALS services impact not only the lives of our patients, but their families and communities.

Click on the below link for a short video about what it means to join Falck!

https://vimeo.com/705480748

Position Summary:

Provides support to the PTP (Purchase to Pay) department and the Executive staff by coordinating the data entry and payment processing, filing and transaction research support for the RTR (Record to Report) staff and other business stakeholders. Reports to the PTP manager.

Compensation: Starting at $24.00 per hour. 


 What We Offer:
<ul><li> Full-Time Benefits (Medical, Dental, Vision, Life)</li></ul>
<ul><li> 401(k) with company match</li></ul>
<ul><li> Training and Career Development</li></ul>
<ul><li> Paid Time-Off</li></ul> 


Essential Functions:

The PTP Coordinator may be assigned one or more duties. These duties may include, but are not limited to, the following:
<ul><li> Support overall PTP operation offshore &amp; onshore with proper guidance and training to ensure correct coding of invoices</li></ul>
<ul><li> Establish overview of entire PTP flow to ensure control and assist in processing backlogs from Vendors, Reviewers/Approvers and business operation</li></ul>
<ul><li> Coordinate the monthly review of all AP credits to ensure timely application to current checks or to secure check refunds if necessary</li></ul>
<ul><li> Coordinate the review, approval and processing of minimum of weekly check runs</li></ul>
<ul><li> Ensure payment on time</li></ul>
<ul><li> Clear and post all AP transactions to ensure timely financial reporting per department closing schedules in NAV</li></ul>
<ul><li> Sort and distribute company mail and overnight deliveries timely on a daily basis</li></ul>
<ul><li>Ensure proper documentation for all manual payment process according to four-eye principal</li></ul>
<ul><li> Provide research and/or scanning support for internal and annual audit requests</li></ul>
<ul><li> Provide research and scanning support to RTR (Record to Report) department during month-end and year-end closing process</li></ul>
<ul><li> Maintain accurate files for all repetitive weekly or monthly payments including rents, utilities, and other contract services</li></ul>
<ul><li> Maintain W-9 records for all 1099 eligible vendors</li></ul>
<ul><li> Establishing and maintaining relationships with new and existing vendors</li></ul>
<ul><li> Periodic review of current active vendor file to ensure proper accounting and set-up of 1099 vendors</li></ul>
<ul><li> Process annual 1099 forms in a timely manner</li></ul>
<ul><li> Answer and direct phone calls in a professional manner</li></ul>
<ul><li> Write and distribute email, correspondence memos, letters, faxes, and forms</li></ul>
<ul><li> Submit and reconcile expense reports</li></ul>
<ul><li> Provide general support to visitors and act as the point of contact for internal and external clients as needed</li></ul>
<ul><li> Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li></ul>
<ul><li> Reconcile payment data as needed</li></ul>
<ul><li> Good collaboration with offshore team and provide support as needed</li></ul>
<ul><li> Must be flexible in working on projects in collaboration with other department to support business functions</li></ul>
<ul><li> Other job duties and special projects as assigned by the PTP Manager</li></ul>
<ul><li> This position could require traveling domestically and internationally (India, Latam, Europe)</li></ul> 


Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The individual in this position must possess the following qualifications:
<ul><li> May not be concurrently employed by any other ambulance service or any other entity which could pose a conflict of interest</li></ul>
<ul><li> Proficient with Microsoft Office</li></ul>
<ul><li> Good organizational skills, ability to prioritize tasks and able to meet deadlines</li></ul>
<ul><li> Accurate and precise math skills</li></ul>
<ul><li> Willingness to follow procedures, be a team player, and work well under pressure</li></ul>
<ul><li> Ability to take challenges and make decision under pressure</li></ul>
<ul><li> Curiosity to learn and adapt to changes in fast paced environment</li></ul>

Education Requirements:

The individual in this position must possess the following education requirements:
<ul><li> High School Diploma or equivalent.</li></ul>
<ul><li> Three years of Accounts Payable or Accounting department experience, preferred.</li></ul> 


Falck is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, disability, sexual orientation, genetic information, veteran status or any other characteristic protected by state or federal law.

This job description is a summary of duties, it is by no means an all-inclusive list but is merely a broad guide of expected duties.</div>

Accounts Payable Coordinator

Fresh Family LLC

Administrative &amp; Financial Systems Coordinator (Part-Time, Hybrid)Pay: $32 &ndash; $40 per hour (DOE)Schedule: Part-time &ndash; weekdays flexible 20 hours per week to startJob Type: Part-Time / SeasonalLocation: Kent, WA (Hybrid &ndash; Remote with the weekly office meeting.)About the RoleWe are hiring a part-time Administrative &amp; Financial Systems Coordinator to play a key role in supporting our leadership team with accurate financial reporting, bookkeeping, and reconciliation &mdash; while also assisting with implementing and improving internal workflows, administrative procedures, and business systems. This hybrid role is ideal for a highly organized professional with strong accounting skills and a proactive mindset around operations. You will be the primary support for accounting activities and help document and optimize systems that improve how our team tracks projects, coordinates operations, and scales our processes for the future. The role will also assist with project scope coordination, bidding documentation, and internal process management as part of ongoing business operations.Key Responsibilities:<ul><li>Perform weekly account reconciliations and maintain clean financial records in QuickBooks Online</li><li>Enter journal entries, including allocation of loan principal and interest</li><li>Prepare weekly and monthly financial reports (P&amp;L, Balance Sheet, lending summaries, custom</li><li>reports)</li><li>Monitor financial activity by class to provide reporting on project-level profitability</li><li>Assist in the development of budgets, forecasts, and internal tracking tools</li><li>Collaborate with the Office Manager to ensure categorized and consistent transaction data</li><li>Support the implementation of administrative workflows using monday.com and similar platforms</li><li>Help document internal procedures and improve consistency across office systems</li><li>Maintain project logs, internal databases, and recurring task tracking</li><li>Assist leadership with documentation, vendor coordination, and cross-department project support</li><li>Support project scope planning and assist with bid documentation and tracking, including maintaining bid logs and supporting leadership with internal process management</li></ul>Qualifications:<ul><li>5+ years of experience in bookkeeping/accounting with QuickBooks Online or similar systems</li><li>Experience with financial reporting, journal entries, and reconciliation</li><li>Ability to generate and interpret profit/loss reports, balance sheets, and custom financial summaries</li><li>Understanding of class-based financial tracking and project-level reporting</li><li>Strong organizational and systems-thinking skills</li><li>Experience using Monday.com, Asana, or similar platforms for workflow or project management</li><li>Excellent written and verbal communication skills</li><li>Ability to work both independently and collaboratively in a hybrid environment</li></ul>What We Offer:<ul><li>Flexible, part-time schedule with potential for long-term placement</li><li>Opportunity to build and shape systems from the ground up</li><li>Direct collaboration with leadership and a growing business team</li><li>Meaningful role with a level of autonomy and high impact on operations</li></ul>To Apply:Please submit your resume and a brief message outlining your experience with bookkeeping, financial reporting, and workflow or system development.Job Type: Part-timePay: $32.00 - $40.00 per hourApplication Question(s):<ul><li>How comfortable are you with working on QuickBooks or similar systems?</li><li>How comfortable are you using Monday.com, Asana, or similar platforms for workflow or project management?</li></ul>Experience:<ul><li>Bookkeeping: 5 years (Required)</li><li>Finance: 5 years (Required)</li></ul>Work Location: Hybrid remote in Kent, WA 98031

Administrative & Financial Systems Coordinator

Atlas scarf fashion

ACCOUNTANT / ADMIN COORDINATORLocation: Dubai &amp; SharjahCompany: Atlas Scarf FashionWe are looking for a reliable and detail-oriented Accountant / Admin Coordinator to join our team.Key Responsibilities:<ul><li>Manage daily accounting entries and bookkeeping</li></ul><ul><li>Handle Tally accounting software</li></ul><ul><li>Record sales, purchases, expenses, and supplier transactions</li></ul><ul><li>Assist with VAT-related documentation and reports</li></ul><ul><li>Perform bank reconciliations and account checks</li></ul><ul><li>Monitor inventory records and stock movements</li></ul><ul><li>Prepare basic financial and sales reports</li></ul><ul><li>Maintain organized records and documentation</li></ul><ul><li>Coordinate with store staff regarding stock, invoices, and operational matters</li></ul><ul><li>Provide administrative support to management when required</li></ul><ul><li>Assist customers and support retail operations when necessary</li></ul>Requirements:<ul><li>Experience using Tally is preferred</li></ul><ul><li>Good knowledge of accounting principles</li></ul><ul><li>Strong attention to detail and accuracy</li></ul><ul><li>Good communication skills in English</li></ul><ul><li>Proficiency in Microsoft Excel</li></ul><ul><li>Organized, responsible, and trustworthy</li></ul><ul><li>Ability to work independently and manage multiple tasks</li></ul><ul><li>Previous retail or fashion industry experience is an advantage</li></ul>Preferred:<ul><li>Experience with inventory management</li></ul><ul><li>Experience in UAE retail operations</li></ul>We are looking for someone who is not only strong in accounting but is also willing to support store operations and work closely with the sales team when needePay: AED2,500.00 - AED4,500.00 per monthWork Location: In person

Accountant/ admin coordinator

ACCOUNTANT / ADMIN COORDINATORLocation: Dubai &amp; SharjahCompany: Atlas Scarf FashionWe are looking for a reliable and detail-oriented Accountant / Admin Coordinator to join our team.Key Responsibilities:<ul><li>Manage daily accounting entries and bookkeeping</li><li>Handle Tally accounting software</li><li>Record sales, purchases, expenses, and supplier transactions</li><li>Assist with VAT-related documentation and reports</li><li>Perform bank reconciliations and account checks</li><li>Monitor inventory records and stock movements</li><li>Prepare basic financial and sales reports</li><li>Maintain organized records and documentation</li><li>Coordinate with store staff regarding stock, invoices, and operational matters</li><li>Provide administrative support to management when required</li><li>Assist customers and support retail operations when necessary</li></ul>Requirements:<ul><li>Experience using Tally is preferred</li><li>Good knowledge of accounting principles</li><li>Strong attention to detail and accuracy</li><li>Good communication skills in English</li><li>Proficiency in Microsoft Excel</li><li>Organized, responsible, and trustworthy</li><li>Ability to work independently and manage multiple tasks</li><li>Previous retail or fashion industry experience is an advantage</li></ul>Preferred:<ul><li>Experience with inventory management</li><li>Experience in UAE retail operations</li></ul>We are looking for someone who is not only strong in accounting but is also willing to support store operations and work closely with the sales team when needePay: AED3,000.00 - AED5,000.00 per dayWork Location: In person

Accountant / admin coordinator

Onco360

<div><div>Patient Advocacy Coordinator / Patient Assistance Programs &ndash; Onco360 Pharmacy</div>
<div>Houston, TX | Full-Time | Mon - Fri 10:30am to 7pm CST</div>
<div>Salary Starting at $23.00/hr and up</div>
<div></div><div>Sign-On Bonus: $5,000 for employees starting before July 31, 2026.</div>
<div></div><ul><li>Must live within commuting distance of our Houston pharmacy. Remote work possible after initial on-site training.</li></ul>
<div></div><div><div>Onco360, a leading oncology pharmacy, is seeking a Pharmacy Patient Advocacy Coordinator</div>
<div>Ready to make a meaningful impact? Apply today and help us better the lives of those battling cancer.</div>
</div><div></div><div>Company Benefits</div>
<ul><li>Medical; Dental; Vision</li>
<li>401k opportunity</li>
<li>Paid Time Off and Paid Holidays</li>
<li>Tuition Reimbursement</li>
<li>Quarterly Incentive Bonus</li>
<li>Paid Volunteer Day</li>
<li>Referral Incentive Program</li>
<li>Company Paid Life Insurance; and Short/Long-Term Disability</li>
</ul> <div>Why Join Us?</div>
<ul><li>A career with purpose: Help patients access life-saving medications.</li>
<li>Supportive culture: We value teamwork, respect, integrity, and passion.</li>
<li>Growth opportunities: We invest in your professional and personal development.</li>
</ul><div>What You&rsquo;ll Do</div>
 <div>The Patient Advocacy Coordinator is responsible for assisting patients and/or families to access financial resources for Pharmacy co-pays. The Advocacy Coordinator assists patients who may qualify for assistance through Not for Profit Organizations and Manufacturer Programs. They are responsible for navigating the system to find resources that best fits the patient&rsquo;s needs, aid patients by explaining the process, assist in filling out applications and going over the documents that will be required to complete the application.</div>
<div></div><div>How You&rsquo;ll Do This</div>
<ul><li>Practice first call resolution to assist patients and families in securing financial assistance for pharmacy co-pays.</li>
<li>Maintain a working knowledge of health insurance and pharmacy benefit coverage, cancer diagnoses and drugs used in their treatment.</li>
<li>Support applications for nonprofit and manufacturer assistance programs.</li>
<li>Provide clear explanations of insurance benefits and co-pay structures.</li>
<li>Maintain accurate patient demographic and insurance data in CPR+.</li>
<li>Collaborate with pharmacy operations and cross-functional teams to ensure seamless service.</li>
</ul> <div>What You Bring</div>
<div>Required:</div>
<ul><li>High School Diploma or GED</li>
<li>1+ years of patient assistance or advocacy experience</li>
<li>Registration with Board of Pharmacy (as required by state law)</li>
<li>Strong communication, organizational, and customer service skills</li>
</ul><div>Preferred:</div>
<ul><li>Associate degree or Certified Pharmacy Technician (PTCB)</li>
<li>3+ years of patient assistance or advocacy experience</li>
<li>Specialty pharmacy experience</li>
</ul><div>Join a mission-driven team making a difference in the lives of cancer patients.</div></div>

Pharmacy Patient Advocacy Coordinator / Patient Assistance Programs

Qiddiya Investment Company

<div>Qiddiya Investment Company is looking for a Stage Operations Coordinator to support the planning and execution of all stage-related activities for events and performances. The role involves coordinating technical aspects, liaising with production teams, and ensuring smooth operations during rehearsals and live events. The Stage Operations Coordinator will work closely with vendors, performers, and internal teams to deliver high-quality stage experiences.
Key Responsibilities<ul><li>
Compile all studio operation documentation including client packs, directions to site, supplier contacts, site map layouts for production and supplier lists</li><li>
Coordinate with various departments to effectively manage production schedules throughout the year and facility bookings</li><li>
Assist with the planning and execution of production logistics, including set up and strike processes of incoming productions to Qiddiya Studios</li><li>
Address all operational challenges alongside Senior Studio Operations Director ensuring compliance with studio protocols</li><li>
Manage the studio backlot space accoridngly for incoming productions accordingly</li><li>
Work alongside Facility Management to maintain accurate and organised records of studio usage and operational expenses</li><li>
Support the Senior Director, Studio Operations in the implementation of safety protocols and emergency procedures for the Film Studios</li><li>
Work alongside the Health and Safety Manager for Film Studios to ensure clear and concise inductions occur on site for incoming productions</li><li>
Foster a collaborative and productive environment for all studio personnel, including staff and production crews</li><li>
Assist where appropriate on the financial tracking of operational expenditure related to the Film Studio site</li><li>
Be a natural trouble shooter, solutions focused for productions and a key communicator and liaison between production operations on site and the Film Studios Ops team</li></ul> 

Requirements 
<ul>
<li>Bachelor's degree or equivalent experience in Event Management, Theater Production, Technical Theater, or related field.</li>
<li>2+ years experience in stage operations, event production, or related roles.</li>
<li>Strong organizational and multitasking skills.</li>
<li>Excellent communication and teamwork abilities.</li>
<li>Knowledge of stage equipment, audio-visual technology, and safety protocols.</li>
<li>Ability to work under pressure and meet tight deadlines.</li>
<li>Flexibility to work evenings, weekends, and holidays as needed.</li> 
</ul> 
 
Benefits 
Comprehensive benefits package</div>

Facility Operations Coordinator (SPA5)

Forever Paws Animal Shelter

Forever Paws Animal Shelter &ndash; Fall River, MA 35&ndash;40 hours per weekForever Paws Animal Shelter is seeking a reliable, organized, and detail-oriented Finance &amp; Operations Coordinator to join our team. This position plays an important role in the financial and operational management of our nonprofit animal shelter and works closely with shelter leadership and the Board of Directors.The ideal candidate will have experience in accounting, budgeting, nonprofit operations, and general facility oversight. This position requires strong organizational skills, initiative, and the ability to manage multiple responsibilities in a fast-paced environment.* Manage accounts payable and accounts receivable * Maintain financial records using QuickBooks * Prepare and manage profit &amp; loss statements and balance sheets * Assist in developing and presenting budgets to the Board of Directors * Support grant writing and grant-related financial documentation<ul><li>Building repairs and maintenance coordination</li><li>Landscaping oversight</li><li>Vehicle maintenance and scheduling</li><li>Assist with vendor communication and service coordination</li><li>Utilize Microsoft Office programs including Excel, Word, and Outlook</li><li>Support day-to-day administrative and operational functions of the shelter</li></ul>* Associate degree in Accounting or related field preferred, or a minimum of 10 years of relevant accounting/bookkeeping experience * Experience with QuickBooks required * Strong understanding of financial reporting, budgeting, and bookkeeping practices * Familiarity with nonprofit operations and grant writing preferred * Proficiency in Microsoft Office programs * Strong communication, organizational, and time management skills * Ability to work independently and as part of a team* 35&ndash;40 hours per week * Some flexibility may be required based on operational needsPay based on experience.Forever Paws is a nonprofit no-kill animal shelter dedicated to helping homeless, abandoned, and neglected animals throughout the South Coast community. We are looking for team members who are compassionate, dependable, and committed to supporting our mission.Benefits:<ul><li>Employee discount</li><li>Paid sick time</li><li>Paid time off</li></ul>Work Location: In person

Finance and Operations Coordinator

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