financial operations specialist

REMplenish

JOB OVERVIEW The Accounting Specialist supports the organization&rsquo;s day-to-day financial operations by managing transactional accounting activities and maintaining accurate financial records. This role plays a key part in ensuring invoices, payments, and financial documentation are processed accurately and efficiently.Working closely with the accounting team, the Accounting Specialist helps maintain strong financial operations by coordinating billing, payments, and recordkeeping while supporting reporting and reconciliation processes.This position is ideal for someone who enjoys detail-oriented financial work and maintaining organized, efficient accounting processes.RESPONSIBILITIESAccounts Payable &amp; Expense Management<ul><li>Process vendor invoices and verify accuracy of billing info</li><li>Coordinate invoice approvals and ensure timely vendor payments</li><li>Maintain vendor records and respond to vendor inquiries</li><li>Monitor payment schedules and assist with payment runs</li></ul>Accounts Receivable &amp; Billing<ul><li>Prepare and issue customer invoices</li><li>Record incoming payments and maintain accurate customer account records</li><li>Monitor outstanding receivables and assist with follow-up on past-due balances</li><li>Maintain documentation related to billing and customer payments</li></ul>Record Maintenance<ul><li>Maintain organized financial documentation and transaction records</li><li>Assist with reconciling payment activity and supporting documentation</li><li>Track and maintain expense documentation and supporting records</li><li>Ensure financial information is properly filed and accessible</li></ul>Accounting Operations Support<ul><li>Assist with maintaining accounting systems and financial tools</li><li>Support preparation of financial documentation for month-end close</li><li>Help gather financial data for reporting requests</li><li>Assist with improving financial workflows and internal accounting processes</li></ul>Administrative &amp; Process Coordination<ul><li>Support communication with vendors, customers, and internal teams related to financial transactions</li><li>Maintain records needed for tax preparation and financial audits</li><li>Assist finance leadership with ad-hoc financial data requests</li></ul>SKILLS &amp; TRAITS<ul><li>Detail-oriented and highly organized</li><li>Reliable with confidential information</li><li>Process focused and comfortable following established workflows and instructions</li><li>Strong communication skills, especially with vendors and customers</li><li>Proactive in identifying ways to improve efficiencies</li></ul>QUALIFICATIONS<ul><li>Up to 2 years of accounting support, bookkeeping, or financial operations experience</li><li>Associate or Bachelor&rsquo;s degree in Accounting, Finance, or related field is preferred</li><li>Strong attention to detail and organizational skills</li><li>Experience with accounting or bookkeeping software (QuickBooks, NetSuite, Sage, or similar)</li><li>Proficiency with spreadsheets and financial data management</li><li>Ability to manage multiple priorities and deadlines</li><li>Experience supporting AP/AR functions</li><li>Exposure to accounting or financial reporting processes</li><li>Familiarity with payroll and expense management</li></ul>Job Type: Part-timePay: $21.00 - $24.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Burnsville, MN 55337

Part-Time Accounting Specialist

NeuroNav

Accounts Receivable SpecialistRemote - Part Time - 20 Hours per week (Bay Area preferred)Apply here: https://jobs.ashbyhq.com/Pear-VC/4f94427f-f267-4024-bc3d-b5d733446460Do you thrive on keeping financial operations running precisely &mdash; and want your work to directly fund services for adults with developmental disabilities? We're looking for an experienced Accounts Receivable Specialist with strong bookkeeping and QuickBooks skills who is ready to be the financial backbone of one of California's fastest-growing disability care organizations.At NeuroNav, we believe people with disabilities deserve autonomy, real power over their services, and the support of a team that genuinely cares. Our mission is to enhance the quality of life for adults with intellectual and developmental disabilities through simplicity and choice. We specialize in helping families navigate California's Self-Determination Program (SDP) &mdash; a state-funded Medicaid program that offers more creative and flexible choice in how disability dollars are spent.This is a mission-critical role. When our finances run smoothly, families get faster access to life-changing services. You'll work closely with our CEO and bookkeeper to ensure NeuroNav stays in strong financial health &mdash; and as NeuroNav grows, there is strong potential for this part-time role to expand into a full-time finance and operations position.About NeuroNavFounded at Stanford in 2020 with support from the Stanford Innovation Fellowship, NeuroNav is California's largest independent Self-Determination Program facilitator. As a public benefit corporation, we combine technology with a compassionate team of expert Navigators to help adults with IDD &mdash; including those with autism and cerebral palsy &mdash; access and manage self-directed Medicaid services. We've helped hundreds of families enroll in the Self-Determination Program and are scaling rapidly, backed by Pear VC, the same investors behind DoorDash, Gusto, and Heap.Responsibilities include:<ul><li>Accounts Receivable &amp; Invoicing &mdash; own end-to-end accounts receivable, including sending invoices to payors (nonprofits and government agencies) and following up on outstanding payments.</li><li>Account Reconciliation &mdash; perform regular reconciliation across all accounts to ensure financial records are accurate and audit-ready.</li><li>Bookkeeping &amp; QuickBooks Management &mdash; maintain clean, organized records in QuickBooks Online and support accounts payable and expense management with assistance from our bookkeeper.</li><li>Financial Tracking &amp; Reporting &mdash; assist with budgeting, financial tracking, and management reporting to support leadership decision-making.</li><li>Process Improvement &mdash; streamline core financial and operations processes and tools to support a scaling organization.</li><li>Office &amp; HR Operations Support &mdash; support remote office management, asset management, basic legal tasks (e.g., business insurance, mail), and HR processes in partnership with our PEO providers.</li></ul>What You'll Bring<ul><li>3+ years of accounting, operations, or finance experience (5+ years preferred)</li><li>2+ years of bookkeeping experience (required)</li><li>2+ years of hands-on experience with QuickBooks Online (required)</li><li>Demonstrated experience with invoicing and account reconciliation (required)</li><li>Bachelor's degree in Accounting, Finance, Business Administration, Economics, or equivalent practical experience</li><li>Strong proficiency in Excel</li><li>Experience working in a CPA firm (preferred)</li><li>Experience with medical billing or healthcare finance (preferred)</li><li>1+ years of finance/operations experience at a Series B or earlier-stage startup (preferred)</li><li>Experience in a customer-facing role (preferred)</li><li>Experience with general HR administration or PEO providers (preferred)</li><li>Experience with strategic finance &mdash; forecasting, GAAP accounting, budgeting, or corporate planning (preferred)</li></ul>BenefitsWe believe in supporting our employees' well-being and work-life balance as part of our culture and offer the following benefits:<ul><li>Remote first &mdash; ability to work from home (Bay Area preferred)</li><li>Pay: $22&ndash;$28/hr depending on experience &middot; 15&ndash;20 hours per week</li><li>401(k)</li></ul>Pay: $22.00 - $28.00 per hourBenefits:<ul><li>401(k)</li></ul>Application Question(s):<ul><li>Do you have 2+ years of hands-on experience with QuickBooks Online?</li><li>Do you have experience with medical billing or healthcare finance?</li><li>Do you have 1+ years of finance/operations experience at a Series B or earlier-stage startup?</li></ul>Work Location: Remote

Accounts Receivable Specialist

Crox

<div><h5 class="jobSectionHeader">Finance &amp; Operations Specialist - Hybrid &ndash; 1 day/week on-site</h5><h5 class="jobSectionHeader">
This is not a typical accounting role</h5>
We&rsquo;re looking for a hands-on Finance &amp; Operations Specialist to take ownership of bookkeeping and day-to-day financial operations in a small U.S. entity of an international medical company.
You&rsquo;ll be the go-to person for everything related to finance &mdash; from managing QuickBooks and handling invoices to supporting operational processes and coordinating with international stakeholders.
This is a hybrid role, with flexibility to work remotely and 1 day per week on-site in Wake Forest, NC.<h5 class="jobSectionHeader">
What you&rsquo;ll be doing</h5><ul><li>
Manage full-cycle bookkeeping in QuickBooks (GL, P&amp;L, balance sheet accuracy)</li><li>
Process incoming and outgoing invoices, payments, and collections</li><li>
Monitor cash flow and ensure timely financial operations</li><li>
Oversee order intake and support end-to-end order processing</li><li>
Maintain Shopify and ensure proper integration with QuickBooks</li><li>
Coordinate with external tax advisors / CPA</li><li>
Monitor and respond to finance-related email accounts (customers, suppliers, warehouse)</li><li>
Handle weekly physical mail, including checks and related admin tasks</li></ul><h5 class="jobSectionHeader">
What we&rsquo;re looking for</h5><ul><li>
3&ndash;5 years of hands-on QuickBooks experience (daily use)</li><li>
Strong bookkeeping knowledge (GL, P&amp;L, invoicing, reconciliation)</li><li>
Ability to work independently and take full ownership of finance processes</li><li>
High attention to detail and reliability</li><li>
Fluent English</li><li>
Ability to be on-site once per week in Wake Forest, NC</li></ul><h5 class="jobSectionHeader">
Nice to have</h5><ul><li>
Experience with Shopify or similar platforms</li><li>
Background in small companies or standalone finance roles</li><li>
Experience in regulated industries (e.g. medical devices)</li></ul><h5 class="jobSectionHeader">
Not the right fit if</h5><ul><li>
You don&rsquo;t have hands-on QuickBooks experience</li><li>
You prefer highly specialized roles (e.g., only FP&amp;A, only AP/AR)</li><li>
You&rsquo;re looking for a fully remote position</li><li>
You&rsquo;re not comfortable working independently in a one-person finance role</li></ul><h5 class="jobSectionHeader">
What you can expect</h5><ul><li>
Salary range: USD 50,000 &ndash; 60,000</li><li>
A hybrid working model with flexibility</li><li>
High ownership and autonomy in your role</li><li>
Direct collaboration with international teams</li><li>
A stable, growing business environment</li></ul></div>

Finance & Operations Specialist (QuickBooks, Hybrid – 1 day/week on-site)

Prime System Solutions

<div>
 
 Job Title: Billing AR Specialist
 
 
 
 
 Experience Required: 3+years
 
 
 
 
 Location: Lahore/Islamabad
 
 
 
 
 Shift Timings: 5 PM - 2 AM PKT
 
 
 
 
 Job Summary
 
 
 
 The Billing Specialist is responsible for managing the end-to-end invoicing process, ensuring accuracy, compliance, and timely billing across various transaction types including projects, recurring services, and product orders. This role plays a critical part in supporting revenue recognition, maintaining financial accuracy, and delivering a professional billing experience to clients. The ideal candidate is detail-oriented, comfortable with ERP/CRM systems, and capable of interpreting contracts in a fast-paced environment.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Manage invoicing processes, ensuring all billable items are accurately identified, validated, and processed on time.
 </li>
 <li>
 Generate invoices for projects, recurring agreements, product orders, and service engagements.
 </li>
 <li>
 Perform pre-invoice audits to ensure billing accuracy, contract alignment, and compliance with internal standards.
 </li>
 <li>
 Validate billing data against source documents such as purchase orders, service tickets, and agreements.
 </li>
 <li>
 Apply correct sales tax and post invoices to the general ledger with accurate financial coding.
 </li>
 <li>
 Handle client billing inquiries, resolve discrepancies, and coordinate with internal teams (sales, projects, collections).
 </li>
 <li>
 Support revenue recognition processes including deferred revenue and milestone-based billing (preferred).
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 3-5 years of experience in billing, invoicing, accounts receivable, or financial operations.
 </li>
 <li>
 Ability to interpret contracts, purchase orders, and financial documents accurately.
 </li>
 <li>
 Experience with ConnectWise is a must
 </li>
 <li>
 Strong proficiency in Microsoft Excel and Office tools.
 </li>
 <li>
 Experience with ERP/CRM systems (e.g., Microsoft Dynamics GP/365 preferred).
 </li>
 <li>
 Strong attention to detail, analytical thinking, and time management skills.
 </li>
 <li>
 Excellent written and verbal communication skills for client interaction.
 </li>
 <li>
 Ability to work in a fast-paced, deadline-driven environment with multiple priorities
 </li>
 </ul>
</div>

Billing - AR Specialist

Pear VC

<div></div><div>Remote - Part Time - 20 Hours per week
Do you thrive on keeping financial operations running precisely &mdash; and want your work to directly fund services for adults with developmental disabilities? We're looking for an experienced Accounts Receivable Specialist with strong bookkeeping and QuickBooks skills who is ready to be the financial backbone of one of California's fastest-growing disability care organizations.
At NeuroNav, we believe people with disabilities deserve autonomy, real power over their services, and the support of a team that genuinely cares. Our mission is to enhance the quality of life for adults with intellectual and developmental disabilities through simplicity and choice. We specialize in helping families navigate California's Self-Determination Program (SDP) &mdash; a state-funded Medicaid program that offers more creative and flexible choice in how disability dollars are spent.
This is a mission-critical role. When our finances run smoothly, families get faster access to life-changing services. You'll work closely with our CEO and bookkeeper to ensure NeuroNav stays in strong financial health &mdash; and as NeuroNav grows, there is strong potential for this part-time role to expand into a full-time finance and operations position.
About NeuroNav
Founded at Stanford in 2020 with support from the Stanford Innovation Fellowship, NeuroNav is California's largest independent Self-Determination Program facilitator. As a public benefit corporation, we combine technology with a compassionate team of expert Navigators to help adults with IDD &mdash; including those with autism and cerebral palsy &mdash; access and manage self-directed Medicaid services. We've helped hundreds of families enroll in the Self-Determination Program and are scaling rapidly, backed by Pear VC, the same investors behind DoorDash, Gusto, and Heap.
Responsibilities include:<ul><li>
Accounts Receivable &amp; Invoicing &mdash; own end-to-end accounts receivable, including sending invoices to payors (nonprofits and government agencies) and following up on outstanding payments.</li><li>
Account Reconciliation &mdash; perform regular reconciliation across all accounts to ensure financial records are accurate and audit-ready.</li><li>
Bookkeeping &amp; QuickBooks Management &mdash; maintain clean, organized records in QuickBooks Online and support accounts payable and expense management with assistance from our bookkeeper.</li><li>
Financial Tracking &amp; Reporting &mdash; assist with budgeting, financial tracking, and management reporting to support leadership decision-making.</li><li>
Process Improvement &mdash; streamline core financial and operations processes and tools to support a scaling organization.</li><li>
Office &amp; HR Operations Support &mdash; support remote office management, asset management, basic legal tasks (e.g., business insurance, mail), and HR processes in partnership with our PEO providers.</li></ul>
What You'll Bring<ul><li>
3+ years of accounting, operations, or finance experience (5+ years preferred)</li><li>
2+ years of bookkeeping experience (required)</li><li>
2+ years of hands-on experience with QuickBooks Online (required)</li><li>
Demonstrated experience with invoicing and account reconciliation (required)</li><li>
Bachelor's degree in Accounting, Finance, Business Administration, Economics, or equivalent practical experience</li><li>
Strong proficiency in Excel</li><li>
Experience working in a CPA firm (preferred)</li><li>
Experience with medical billing or healthcare finance (preferred)</li><li>
1+ years of finance/operations experience at a Series B or earlier-stage startup (preferred)</li><li>
Experience in a customer-facing role (preferred)</li><li>
Experience with general HR administration or PEO providers (preferred)</li><li>
Experience with strategic finance &mdash; forecasting, GAAP accounting, budgeting, or corporate planning (preferred)</li></ul>
Benefits
We believe in supporting our employees' well-being and work-life balance as part of our culture and offer the following benefits:<ul><li>
Remote first &mdash; ability to work from home (Bay Area preferred)</li><li>
Pay: $22&ndash;$28/hr depending on experience &middot; 15&ndash;20 hours per week</li><li>
401(k)</li><li>
Paid time off</li></ul></div>

Accounts Receivable Specialist - NeuroNav

Advisor Legacy, Inc.

Title: Internal Operations SpecialistDepartment: Internal OperationsReports To: VP, Internal OperationsFLSA Status: Non-ExemptAbout us:Advisor Legacy (AL) is a financial consulting firm dedicated to helping financial advisory practices thrive through every stage of their business lifecycle. Our team partners with advisors on coaching, business valuations, practice acquisitions and sales, continuity planning, and succession planning&mdash;always with a commitment to delivering a best-in-class experience.With more than 150 years of combined experience in the financial services industry, our experts understand that an advisory practice is more than a business&mdash;it is a legacy built on decades of trusted client relationships. We take a personalized, consultative approach, providing more than reports and numbers. We deliver insight, strategy, and guidance that help advisors make confident, informed decisions as they build and transition their legacy.We want to build a fun, positive work environment where we take the work seriously but not ourselves.Our mission is to help Financial Advisory practices to Build, Live, and Leave a Legacy. We are a four-time recipient of the Crain&rsquo;s &ldquo;Best Places to Work in Michigan&rdquo; award and are focused on building and maintaining a vibrant work culture.Our Values:<ul><li>Empower People.</li><li>Listen, Care, Serve.</li><li>Do What You Say You&rsquo;ll Do.</li><li>Practice Open, Real Communication.</li><li>Check Our Egos at the Door.</li><li>Do the Right Thing.</li><li>Constantly Improve.</li><li>Believe in People and Their Dreams.</li></ul>Summary of Position: The Internal Operations Specialist supports the organization&rsquo;s financial and internal operations, including accounting, payroll, HR administration, benefits management, internal engagement, and general business processes. This role ensures accurate bookkeeping, timely payroll/benefits administration, streamlined internal communication, and strong operational support across the enterprise. The ideal candidate is detail-oriented, highly organized, and capable of managing both accounting and people-operations tasks in a fast-moving environment. This role requires a strong foundation in accounting principles, including the ability to independently prepare journal entries and a clear understanding of debits and credits.Essential Job Functions and Key Responsibilities:Primary DutiesAccounting &amp; Finance Support <ul><li>Perform weekly bookkeeping and maintain accurate general ledger activity.</li><li>Complete monthly soft close, including reconciliations and variance review.</li><li>Assist with accounts payable: invoice intake, invoice approval and documentation.</li><li>Prepare and distribute invoices; manage accounts receivable and follow up on outstanding balances.</li><li>Process and track partner referral reporting and independent contractor compensation.</li></ul>Payroll &amp; Benefits Administration<ul><li>Process payroll accurately and on schedule.</li><li>Verify benefits deductions, contributions, PTO balances, and adjustments.</li><li>Maintain strict confidentiality of payroll, employee, and financial data.</li></ul>HR &amp; Internal Culture Support <ul><li>Support full-cycle recruiting, including screening applicants and conducting initial interviews.</li><li>Provide administrative support to HR, ensuring privacy and compliance, without independent authority to hire, discipline, or terminate employees.</li></ul>Secondary and Occasional DutiesAccounting &amp; Finance Support <ul><li>Support tax preparation by collecting, organizing, and preparing necessary documentation.</li><li>Monitor membership payment systems, ensure timely renewals, and resolve failed or declined payments.</li></ul>Payroll &amp; Benefits Administration<ul><li>Download, maintain, and securely archive payroll and payroll tax reports.</li><li>Prepare and distribute required 401(k) notices and disclosures in compliance with regulatory deadlines.</li></ul>HR &amp; Internal Culture Support<ul><li>Support internal employee communications, announcements, and organization-wide updates.</li><li>Manage surveys and assist with the Best Places to Work and Internal Engagement Survey, including migration to Microsoft-based tools.</li><li>Maintain and update organization-wide calendars.</li><li>Assist with logistics for team-building activities, appreciation events, National Days of Service, and other engagement initiatives.</li></ul>Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the role.Key Traits and Skills:<ul><li>Ability to analyze and accurately record accounting transactions without reliance on automation tools.</li><li>Strong attention to detail and commitment to data integrity.</li><li>Exceptional analytical thinking and problem-solving skills.</li><li>Excellent written and verbal communication abilities.</li><li>Demonstrated commitment to maintaining accurate and thorough documentation.</li><li>High degree of professionalism and ability to maintain confidentiality.</li><li>Strong time-management, prioritization, and follow-through capabilities.</li><li>Ability to absorb training quickly and apply it effectively.</li><li>Collaborative mindset and ability to work cross-functionally.</li></ul>Education/Experience:<ul><li>2-4 years of experience in accounting/bookkeeping and 2-4 years of experience in payroll or HR support, preferably in a multi-functional role.</li><li>Strong understanding of core accounting principles, including debits and credits, journal entries, natural account balances, and how transactions flow through the general ledger.</li><li>Ability to independently prepare and post journal entries (not solely through accounting software).</li><li>Experience preparing adjusting journal entries and supporting month-end close.</li><li>Experience with major accounting and HRIS tools (Business Central experience a plus, QuickBooks experience alone is not sufficient).</li><li>Advanced Excel proficiency, including complex formulas, pivot tables, data analysis, and financial modeling.</li><li>Excellent organizational skills with strong attention to detail and follow-through.</li><li>Ability to manage confidential information with professionalism and discretion.</li><li>Strong communication and interpersonal skills; able to collaborate across departments.</li><li>Candidates may be asked to demonstrate journal entry and accounting knowledge during the interview process.</li></ul>Work Environment and Physical Demands:This job operates in a traditional office environment, routinely using standard office equipment such as a laptop, phone, and headphones. This is largely a sedentary role. The appropriate technology will be provided by Advisor Legacy to do all basic elements of the day-to-day responsibilities.Position Outline:Job Type: Part-time, hourly (20-25 hours/week expected)[MH5]Schedule: Specific hours negotiable within normal hours of operationMonday through Thursday: 8:00 am-4:30 pm (ET)Friday: 8:00 am-2:30 pm (ET)Work Location: Hybrid structure with one or two days in the office, depending on agreed-upon schedule (Troy, MI)Pay: $25-$33/hourBenefits:This position is not eligible for employer-sponsored insurance benefits, including but not limited to medical, dental, vision, life, AD&amp;D, or disability insurance. These benefits are reserved for full-time employees.This position is eligible only for participation in the Company&rsquo;s 401(k) plan, including both traditional and Roth options, with employer matching in accordance with plan terms.Additional benefits may include:<ul><li>Bonus potential (based on organizational performance)</li><li>Career path development opportunities</li></ul>Ability to commute/relocate: Troy, MI 48098: Reliably commute or planning to relocate before starting work (Preferred)Other:Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.Equal Opportunity EmployerAdvisor Legacy is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic.At‑Will EmploymentEmployment at Advisor Legacy is &ldquo;at‑will,&rdquo; meaning either the employee or the company may terminate employment at any time, with or without notice or cause.Pay: $25.00 - $33.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Employee assistance program</li></ul>Application Question(s):<ul><li>Describe advanced Excel functions in which you are proficient.</li><li>Do you have experience using accounting systems beyond QuickBooks to prepare journal entries and support month-end close?</li></ul>Experience:<ul><li>payroll preparation: 1 year (Required)</li><li>accounting: 2 years (Required)</li></ul>Work Location: Hybrid remote in Troy, MI 48098

Accounting and Payroll Specialist

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Part-Time Accounting Specialist

Accounts Receivable Specialist

Finance & Operations Specialist (QuickBooks, Hybrid – 1 day/week on-site)

Billing - AR Specialist

Billing - AR Specialist

Accounts Receivable Specialist - NeuroNav

Accounting and Payroll Specialist