fleet administrator

Harbinger

<div>
 
 About Harbinger
 
 
 
 Harbinger is an American commercial electric vehicle (EV) company on a mission to transform an industry starving for innovation. Harbinger&rsquo;s best-in-class team of EV, battery, and drivetrain experts have pooled their deep experience to bring a first-of-its-kind EV platform to support the growing demand for medium-duty EVs and Hybrids. Harbinger: Familiar Form, Revolutionary Foundation.
 
 
 
 About The Role
 
 
 
 We are seeking a highly organized and detail-oriented
 
 Fleet Administrator
 
 for a
 
 contracted, hourly position
 
 to manage the operational logistics and compliance of our nationwide demo vehicle fleet. This role is critical in supporting our sales efforts by ensuring vehicles are deployed efficiently, maintained correctly, and tracked meticulously.
 
 
 
 Key Responsibilities
 
 
 
 
 Fleet Logistics &amp; Management
 
 
 
 <ul>
 <li>
 Manage the entire lifecycle of demo fleet transfer requests to support nationwide sales activities.
 </li>
 <li>
 Collaborate with Sales Operations and Leadership to validate requests and gain final approval for all vehicle transfers.
 </li>
 <li>
 Manage the day-to-day logistics, including submitting transfer requests to the internal Logistics team and working directly with external Brokers to arrange vehicle transport.
 </li>
 <li>
 Confirm pick-up and drop-off timing and details, and send the Bill of Lading (BOL) to the receiving party (e.g., dealer or sales representative).
 </li>
 <li>
 Update and maintain the Demo Fleet Tracker with accurate, real-time locations and statuses of all vehicles.
 </li>
 <li>
 Utilize vehicle telemetry/tracking software to gain insightful, accurate vehicle location data.
 
 
 </li>
 </ul>
 
 Compliance, Agreements, &amp; Reporting
 
 
 
 <ul>
 <li>
 Create, manage, and execute Trial Testing Agreements with the receiving party, ensuring all agreements are signed prior to vehicle drop-off.
 </li>
 <li>
 Collaborate with Harbinger Technical Program Managers (TPMs) to ensure demo vehicles are compliant for road use and equipped with the necessary and desired features for sales purposes.
 </li>
 <li>
 Analyze usage and prepare comprehensive reporting on demo fleet utilization. Provide strategic insights and guidance on the effectiveness of all deployments to drive efficiency.
 </li>
 <li>
 Generate and distribute a weekly fleet report summary on the usage and status of each demo vehicle.
 
 
 </li>
 </ul>
 
 Maintenance &amp; Issue Resolution
 
 
 
 <ul>
 <li>
 Log and communicate all vehicle issues that occur within the demo fleet to the Service and Customer Operations teams for immediate diagnosis and field repair.
 </li>
 <li>
 Note and track vehicle downtime in the fleet tracker and communicate updates to the receiving party.
 </li>
 <li>
 Collaborate with the Service team to schedule necessary service and maintenance on demo vehicles.
 </li>
 <li>
 Provide the Service team with current locations and planned durations for every vehicle to align with service needs and software update schedules.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Required Skills &amp; Experience
 
 
 
 <ul>
 <li>
 Proven experience in a logistics, fleet, or operations role, preferably supporting a national operation.
 </li>
 <li>
 Exceptional organizational skills and meticulous attention to detail.
 </li>
 <li>
 Strong verbal and written communication skills for coordinating with internal teams, external brokers, and sales representatives.
 </li>
 <li>
 Proficiency in tracking systems and generating operational reports (e.g., Excel, Google Sheets, or dedicated Fleet Management Software).
 </li>
 <li>
 Ability to manage multiple priorities and deadlines simultaneously in a fast-paced environment.
 
 
 </li>
 </ul>
 
 Preferred Skills
 
 
 
 <ul>
 <li>
 Demonstrated ability to create and standardize operational processes and workflows.
 </li>
 <li>
 Experience managing complex, time-sensitive logistical movements (e.g., freight, vehicle transport).
 </li>
 <li>
 Familiarity with contract or agreement management processes (e.g., tracking signatures, ensuring compliance).
 </li>
 <li>
 A process-driven mindset with a focus on efficient execution and error reduction.
 
 
 </li>
 </ul>
 
 Work location
 
 
 
 <ul>
 <li>
 This role is based in our Garden Grove, CA office.
 </li>
 <li>
 This role is expected to work 1-2 days on site in office per week, with flexibility for remote work the remaining days.
 
 
 </li>
 </ul>
 
 Key Benefits &amp; Perks
 
 
 
 <ul>
 <li>
 Comprehensive Health, Dental &amp; Vision (HDV) &ndash; 100% employee covered
 </li>
 <li>
 Early-stage Stock Options
 </li>
 <li>
 Robust Retirement Savings (401k, HSA, FSA)
 </li>
 <li>
 Generous Paid Time Off (PTO) &amp; Parental Leave
 </li>
 <li>
 Annual Vacation Bonus
 </li>
 <li>
 Wellness &amp; Fertility Benefits
 </li>
 <li>
 Cell Phone Stipend
 </li>
 <li>
 Complimentary Meals &amp; Stocked Kitchens
 
 
 </li>
 </ul>
 California Pay Range
 
 
 $28&mdash;$34 USD
 
 
 
 Equal Opportunity
 
 
 
 Harbinger is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law.
 
 
 Harbinger is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at info@harbingermotors.com.
 
 
 
 Candidate Data Privacy
 
 
 
 Harbinger may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (&ldquo;Candidate Personal Data&rdquo;). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Harbinger may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law.
 
 
 Harbinger may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our HR, legal, and finance teams, and the team(s) with the position(s) for which you are applying; (ii) Harbinger affiliates; and (iii) Harbinger&rsquo;s service providers, including providers of background checks, staffing services, and cloud services.
 
 
 Harbinger may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions.
 
 
 Please note that we are currently not accepting applications from third party application services. Any unsolicited resumes or candidate profiles submitted in response to our job posting shall be considered the property of Harbinger and are not subject to payment of referral or placement fees if any such candidate is later hired by Harbinger unless you have a signed written agreement in place with us which covers the applicable job posting.
</div>

Fleet Administrator

A&M INTERNATIONAL

Who are we?A&amp;M International General Contracting L.L.C. is a well-established construction company headquartered in Abu Dhabi, UAE. Since its founding in 2013, A&amp;M has grown into a trusted name in the industry, offering comprehensive services in civil construction, MEP works, interior fit-outs, and engineering solutions.The company serves a diverse portfolio of residential, commercial, and government projects, consistently delivering high standards of quality, safety, and timely execution. With a workforce of over 5,000 professionals, A&amp;M is committed to innovation, operational excellence, and long-term client partnerships.Job Purpose:The Logistics (Transportation) Administrator is responsible for managing all vehicle- and driver-related administrative operations across UAE portals (Darab, Salik, RTA, Tamm, Asateel, ADNOC), ensuring legal compliance, overseeing fines and insurance, and facilitating vehicle procurement and disposal.Key Responsibilities:1. Fleet &amp; Driver Administration&middot; Manage profiles for vehicles and drivers via UAE portals: Darab, Salik, RTA, Tamm, Asateel, ADNOC.&middot; Track and upload data: driver details, vehicle assignments, insurance, fitness, inspections.&middot; Prepare detailed vehicle-fines sheets; monitor fines and ensure timely payments/submissions.2. Regulatory Compliance &amp; Licensing&middot; Oversee vehicle registrations, renewals, insurance, and RTA license renewals.&middot; Liaise with RTA, ADNOC, and other governmental entities for compliance and documentation.&middot; Stay informed and enforce compliance with UAE transportation rules/regulations across Emirates.3. Portal Management (UAE e&#8209;services)&middot; Expertly navigate and manage tasks on Darab, Salik, Tamm, RTA portals for fines, recharges, renewals.&middot; Generate and maintain reports from each portal (usage logs, fees, violations).4. Insurance Management&middot; Track insurance policy renewal dates, coordinate with insurers across UAE.&middot; Analyze claims and ensure each vehicle is properly covered.5. Vehicle Procurement &amp; Disposition&middot; Coordinate purchase and sale of vehicles, draft and manage MOUs, POs, transfer documentation.&middot; Liaise with vendors/auctions for acquisition/disposal, ensuring fair pricing and documentation integrity.6. Reporting &amp; Record&#8209;Keeping&middot; Maintain detailed logs: fines, insurance, registration, driver allocations, vehicle transfers.&middot; Prepare regular reports (monthly/quarterly): fleet status, fines, financial obligations.7. Cost &amp; Budget Control&middot; Monitor vehicle-related expenses: fines, tolls, insurance, fuel, maintenance.&middot; Present cost-saving strategies through tender comparison or vendor negotiation.8. Driver Coordination&middot; Assign vehicles to drivers, track driving behaviors via portals/systems.&middot; Provide support on RTA &amp; traffic infractions, renewals, and portal processing.9. Vendor &amp; Stakeholder Liaison&middot; Work with governmental bodies (RTA, ADNOC) and private vendors for servicing, repairs, inspections.&middot; Coordinate with insurance providers and external consultants for renewals and claim supports.10. Systems &amp; Data Integration&middot; Maintain data in fleet management or ERP systems (SAP, Oracle, MercuryGate).&middot; Use GPS/fleet systems to verify driver compliance or verify fine issuanceQualifications &amp; Skills:Education:&middot; Diploma/degree in Logistics, Supply Chain, Business Administration, or related field.Experience:&middot; 2&ndash;4 years in UAE fleet administration or transportation coordination (Abu Dhabi/Dubai).UAE Portal Proficiency:&middot; Darab, Salik, Tamm, RTA (including Asateel, ADNOC)Regulatory Knowledge:&middot; Thorough understanding of UAE transportation laws, RTA services, traffic regulations, and compliance standardsSoftware Tools:&middot; Microsoft Office (Excel, Word). Experience in SAP/Oracle/logistics systems advantageousLanguage Skills:&middot; Fluent in English; Arabic/Hindi/Urdu are added advantages.Soft Skills:<ul><li>High attention to detail and excellent record management</li><li>Strong organizational, time&#8209;management and multitasking abilities</li><li>Excellent communication and stakeholder coordination</li><li>Proactive problem-solving &amp; cost-control mindset</li></ul>Job Type: Full-timeExperience:<ul><li>Logistics administration in the UAE: 2 years (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Logistic (Transportation) Administrator

The HEINEKEN Company

<div>
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Collect, manage, and analyze data from telematics, fuel platforms, and maintenance records.
 </li>
 <li>
 Maintain and update Fleet Master Data with accuracy and consistency.
 </li>
 <li>
 Generate and present reports on KPIs: fuel usage, mileage, downtime, and cost metrics.
 </li>
 <li>
 Monitor budget vs. actual spending and identify cost-saving opportunities.
 </li>
 <li>
 Process monthly fuel, maintenance &amp; repairs invoices and ensure timely payment and settlement.
 </li>
 <li>
 Coordinate with suppliers for maintenance scheduling and spare parts delivery.
 </li>
 <li>
 Collaborate with internal departments (Legal, Procurement, Finance, etc.) to support fleet operations.
 </li>
 <li>
 Monitor vehicle safety, utilization, and driver behavior using telematics.
 </li>
 <li>
 Review fleet checklist results and ensure corrective actions are implemented.
 </li>
 <li>
 Support onboarding/offboarding of vehicles, including documentation and system updates.
 </li>
 <li>
 Contribute to the development and refinement of fleet policies and procedures.
 </li>
 <li>
 Participate in internal and external fleet audits and support implementation of findings.
 </li>
 <li>
 Track vehicle registration, insurance, and compliance deadlines.
 </li>
 <li>
 Organize fleet-related training sessions and awareness campaigns.
 </li>
 <li>
 Maintain a fleet dashboard for real-time operational visibility.
 
 
 </li>
 </ul>
 
 Minimum Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Logistics, or related field.
 </li>
 <li>
 2+ years of experience in fleet operations, logistics, or data coordination.
 </li>
 <li>
 Proficiency in Excel, Power BI, and fleet management software.
 </li>
 <li>
 Strong analytical, organizational, and communication skills.
 </li>
 <li>
 Ability to manage multiple stakeholders and prioritize tasks effectively.
 </li>
 </ul>
 
 #addjob
 
 
 
</div>

Fleet data and compliance coordinator

kiwiride

Fleet Controller oversees fleet operated by a company. The one who is responsible for the health and performance of vehicles in the city, a key member of the local fleet operations team dedicated to providing riders with excellent service. To lead local monitoring, deployment, collection of scooters within the city, ensuring the availability of scooters nearby
 Duties and responsibilities include but are not limited to: 
<ul>
 <li>Ensuring world class fleet operations within the city</li>
 <li>Master KIWIride mobile application for Android and iOS, KIWI staff mobile application and Fleet Management Systems which are the main tools in operating the business.</li>
 <li>Track and monitor fleet metrics using internal tools to ensure deployment, collection and overall fleet activities are achieved.</li>
 <li>Work with and support the team, including strategic operations, fleet operations.</li>
 <li>Communicate well to Head Fleet Dispatcher for a successful implementation of the plan.</li>
 <li>Attend group meeting, sharing work status, related concerns for the improvement of operations team.</li>
 <li>Ability to make reports in order to see operations status, able to make recommendations for continuous operation improvements contributing for the expansion and profits of the business.</li>
 <li>Manage fleet count correctly by updating the scooter details log daily, sharing to key members scooter inventory in the warehouse, functional, need for repair ensuring correct asset count.</li>
 <li>Ability to plan and lead Drivers and Helpers about the delivery, deployment, collection and recovery.</li>
 <li>Update and maintain important documents regarding fleet.</li>
 <li>Ability to make decision tactfully should challenges arise.</li>
</ul>
 Our preferred candidate will have: 
<ul>
 <li>College degree preferably BS Engineering, Computer Science, Information Technology.</li>
 <li>Ideally minimum of 3-year work experience in fleet management as well as managing teams.</li>
 <li>Ability to prioritize workload and thrive in a fast paced team environment.</li>
 <li>Demonstrated sound judgment, initiative and tactful communication skills while dealing with critical information.</li>
 <li>Ability to lead members of the team.</li>
 <li>Team player who thinks analytically and uses a data-driven mentality in making decisions.</li>
 <li>Willing to work irregular hours and be on call in support of operation.</li>
 <li>Ability to adapt easily to changing priorities.</li>
 <li>Strong work ethic with a professional, positive attitude.</li>
 <li>Mechanically and logistically savvy, willing to learn quickly and do hands-on and able to troubleshoot operational problems quickly and efficiently.</li>
 <li>Excellent written and verbal communication skills.</li>
 <li>An innovative, goal-oriented and results driven approach.</li>
 <li>Preferred with driver s license.</li>
</ul>

Fleet Controllers

New Venture Consultants

Leading company s new operational setup in Umm Al Quwain &amp; Jebel Ali. Position oversees end-to-end fleet management, Operation Mgmn, including vehicle movement, driver mgmnt, trip settlement, manpower supervision, compliance, &amp; client coordination Required Candidate profile Person from Dubai Market having strong exp of setting up Fleet Operation, Hub&amp;Spoke, Fleet managment, Local complaince , team selection upto making it success for Short Haul EV Trucking

Head Fleet-Dubai

OnTrac

OnTrac is hiring a Fleet Traffic Control Specialist (Seasonal) in Irving!
 
Are you eager to join a dynamic and expanding company where you can both learn and make a meaningful impact? If you possess a strong sense of empathy, enjoy assisting others, thrive in a fast-paced environment, and excel at problem-solving, we encourage you to apply today to connect with a recruiter!
 
Founded in 1986, OnTrac has evolved into the leading provider of same-day and next-day delivery services in the U.S. for premier e-commerce and product-supply businesses, including five of the largest retailers in the U.S.
 
Location: 400 E. Las Colinas Blvd, Irving, TX
 Pay: $20.92 – 23.14/hour
 Shift: Wednesday through Sunday OR Saturday through Wednesday- 9:00am to 5:00pm
 <ul>
<li>Shift may vary depending on business needs</li>
</ul>
The Must-Haves: 
<ul>
<li>Minimum of two (2) years administrative or clerical experience, Fleet experience preferred</li>
<li>High School Diploma is required</li>
</ul>
Your Mission in Motion: 
<ul>
<li>Maintain and contribute to a safe work environment by adhering to policies and procedures as outlined in the Company Safety Program</li>
<li>Consistent and effective follow-up with facility personnel on maintenance issues</li>
<li>The daily administration of fleet maintenance records, daily processing of fleet invoices, and ensuring regulatory compliance of the OnTrac Fleet Department</li>
<li>Field telephone calls, file, and data entry</li>
<li>Maintain all fleet files and costing sheet</li>
</ul>
Paving your way to your success: 
<ul>
<li>Excellent oral and written communication skills</li>
<li>Ability to effectively present information and respond to questions</li>
<li>Ability to communicate and interface with many vendors, and corporate employees</li>
<li>Ability to read and apply common sense understanding to carry out instructions furnished in written or oral form</li>
<li>Ability to deal with problems involving a few concrete variables in standardized situations</li>
<li>Ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals</li>
<li>Ability to apply strict confidentiality rules to daily workload</li>
<li>Ability to problem solve</li>
<li>Provide feedback to Facility GM’s and Fleet department regarding invoice, maintenance, and compliance issues</li>
<li>Provide excellent Customer Service to Internal and External Customers</li>
<li>Proficiency in Windows applications: Word, Excel, and Outlook</li>
<li>Excellent data entry skills including 10 key</li>
</ul>
If you are excited to be part of our team and grow with our OnTrac family, we invite you to apply!
 
OnTrac is proud to be an Equal Opportunity Employer
 OnTrac is an equal-opportunity employer. We value diversity and welcome applications from individuals of all backgrounds, abilities, and experiences. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or age. Join us in our commitment to creating a diverse and inclusive workplace. If you are excited to be part of our team and contribute to our talent acquisition efforts, we invite you to apply.
 
Lasership, Inc. dba OnTrac Final Mile with its affiliates, including OnTrac Logistics, Inc. (collectively, "OnTrac" or the "Company") is an equal opportunity employer.

Fleet Traffic Control Specialist (Seasonal) | Irving

Travco Properties

<div>
 
 
 Job Summary:
 
 
 
 
 The Site Administrator is responsible for providing comprehensive administrative, operational, and logistical support at the site. This role ensures smooth day-to-day site operations by managing documentation, coordinating communication between site and head office, and overseeing the company&rsquo;s fleet to ensure efficient utilization, compliance, and cost control. The Site Administrator plays a key role in maintaining operational efficiency and supporting management in achieving project goals.
 
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Oversee daily site operations, administrative tasks, and logistics.
 
 </li>
 <li>
 Maintain accurate records of site documentation, reports, and correspondence.
 
 </li>
 <li>
 Support the Site Manager in coordination.
 
 </li>
 <li>
 Monitor and manage the company&rsquo;s vehicle fleet, including maintenance, allocation, and compliance.
 
 </li>
 <li>
 Track vehicle usage, fuel consumption, and performance for operational efficiency.
 
 </li>
 <li>
 Ensure all site operations and fleet activities comply with company policies, safety standards, and regulations.
 
 </li>
 <li>
 Prepare and submit regular administrative, operational, and fleet reports.
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Logistics, or a related field.
 
 </li>
 <li>
 Minimum 3 years of experience preferable in site administration, logistics, or fleet management.
 
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
 
 </li>
 <li>
 Excellent organizational, communication, and coordination skills.
 
 </li>
 <li>
 Strong problem-solving abilities and attention to detail.
 
 </li>
 <li>
 Ability to manage multiple priorities and work effectively under pressure.
 
 </li>
 </ul>
</div>

Site Admin Specialist

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