fleet coordinator

Lewis Services - 100% Employee Owned

<div>The purpose of the Fleet Coordinator is to work in the field to ensure the enterprise is maintaining a safe, compliant, and cost-effective fleet. The role is dedicated to supporting Corporate and Operational goals, standards, initiatives, optimizing fleet utilization, and achieve meaningful KPIs. The Fleet Coordinator serves to maintain fleet best practices while substantially reducing the time and effort Operations spends away from their core job functions. This position works closely with the Regional Fleet Manager, Operations, internal mechanics, and third-party PM &amp; Repair partners daily. The Fleet Coordinator will also work with multiple corporate departments as needed to facilitate various fleet tasks and enhance operations productivity.

SUPERVISORY RESPONSIBILITY:

The Fleet coordinator may have direct/indirect reports depending on assigned work locations.

ESSENTIAL DUTIES:
<ul>
<li>Division point of contact for all fleet and DOT related needs.</li>
<li>Responsible for scheduling and coordinating all preventative maintenance and repairs.</li>
<li>Obtain and communicate estimates from vendors to designated levels of leadership for approval.</li>
<li>Recordkeeping: Update PM status and upload required documentation to asset management system.</li>
<li>Coordinate logistics for new and existing equipment (transfers/disposals).</li>
<li>Provide training and assistance to general forepersons and crews regarding Fleet/DOT compliance topics. Perform Gate Checks to ensure equipment is DOT and safety compliant.</li>
<li>Coordinate all annual inspection processes with preferred vendors.</li>
<li>Track equipment / vehicle rentals and find internal alternatives. Perform fleet inventory regularly.</li>
<li>Maintain currency with factory and manufacturer recalls and ensure completion in a timely manner.</li>
<li>Assist Operations with Out of Service units, expedite repairs, and mitigate downtime.</li>
<li>Monitor and manage telematics/dashcam hardware. Manage repairs for non-reporting devices.</li>
<li>Fuel Program: Point of contact for assigned divisions. Assist in delivering training on correct fuel card usage.</li>
<li>Assist in training crew level leadership on operator level maintenance of all types of equipment.</li>
<li>Conduct training to field operators related but not limited to pre/post equipment inspections, daily maintenance routines, cargo securement, Smith Driver Training, and preferred vendor usage.</li>
<li>Review all spend for saving opportunity and warranty recovery.</li>
<li>Monitor and optimize utilization of all assigned assets.</li>
<li>Administrative and clerical duties as needed.</li>
</ul>
NON-ESSENTIAL DUTIES:

Performs all other duties as assigned or required.

REQUIRED QUALIFICATIONS:
<ul>
<li>High School Diploma/ GED or equivalent experience.</li>
<li>Valid driver&rsquo;s license and meet internal requirements to operate vehicles on behalf of the company.</li>
<li>Minimum of 3 years&rsquo; experience working in a fleet/asset intensive environment.</li>
<li>Knowledge of Federal, State, and Local rules and regulations for compliance.</li>
<li>Intermediate level of vehicle mechanical/technical experience.</li>
<li>Must be able to understand and effectively communicate in English (both orally and in writing).</li>
<li>3+ years&rsquo; operating a computer and/or handheld devices.</li>
</ul>
PREFERRED QUALIFICATIONS
<ul>
<li>Experience with construction or utility service vehicles</li>
<li>Valid CDL License</li>
<li>Bi-Lingual Spanish &ndash; Written &amp; Spoken</li>
</ul>
TECHNOLOGY, EQUIPMENT &amp; TOOLS:
<ul>
<li>Proficiency with Microsoft Office, Document Imaging, Basic mechanical tools/software</li>
</ul>
KNOWLEDGE, SKILLS &amp; ABILITIES:
<ul>
<li>Excellent interpersonal skills: Collaborates effectively with other teams and functional groups and can work in ambiguous environments.</li>
<li>Communication skills: Ability to distill complex regulatory language into simple easy to understand narratives and achieves satisfactory communication within a decentralized workforce through excellent verbal and written communications.</li>
<li>Integrity: Always operates with integrity and strong business ethic. Does not cut corners.</li>
<li>Analytical skills: Ability to observe, research, and interpret a subject and to develop solutions.</li>
<li>Professionalism: Ability to build trust and maintain relationships with company management, preferred vendors, and all field team members.</li>
<li>Flexibility: Be able to adapt to constantly changing needs and priorities, with the mobility to travel and shift schedules as needed.</li>
<li>Detail Oriented: Ability to work independently, be a self-starter, and manage multiple tasks concurrently. Strong in the skills sets of information gathering, organization, and attention to detail.</li>
</ul>
PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing this job, an employee must regularly stand, walk, sit for extended periods of time, reach, and perform repetitive keystrokes. While performing the duties of this job, an employee must occasionally stoop, kneel, crouch, climb stairs or into fleet vehicles and lift or move up to 50 pounds. Due to the work requirements related to working in the outdoor as well as office environment, an employee may walk on uneven terrain and be exposed to extreme temperatures.

While performing the duties of this job, the employee is regularly exposed to indoor and the outdoor environment. Most time will be spent in the field.

The noise level in the work environment is most often moderate but sometimes loud. 

COMPENSATION: $64,965 - $88,242

Lewis Services regularly evaluates our compensation and benefit packages to ensure we remain competitive. Starting pay will be based on a candidate&rsquo;s experience, skills and education.

Our DEI Promise

Our commitment to Diversity, Equity, and Inclusion (DEI) is key to the success of our business. We respect the differences among us, and we leverage those differences to create an environment where all employees feel welcome and fairly treated. We seek the best solutions possible by attracting and engaging a diverse workforce where all perspectives are sought and valued.
Equal Opportunity Employer 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.</div>

Fleet Coordinator

Wesource HR Consultancy

Position: Fleet Coordinator Location: Abu Dhabi Salary: AED 4,400 Contract Duration: 3 months (extendable)Requirements:<ul><li>Must hold own visa</li><li>Immediate availability to join</li><li>Bachelor&rsquo;s degree with 3&ndash;5 years&rsquo; experience in car rental, logistics, or a related field</li><li>Valid UAE driving license</li><li>Strong oral and written communication skills in English</li><li>Proficiency in MS Office suite</li><li>Knowledge of operations management</li></ul>Job Type: Contract Contract length: 3 monthsPay: Up to AED4,400.00 per month

Joga Ram Building Materials Trading

Job Title: Vehicle Fleet CoordinatorCompany : Joga Ram General Trading L.L.CLocation: Al Quoz Industrial Area 2, Dubai, UAEJob Description:We are looking for a detail-oriented Fleet Coordinator to manage and oversee our company's fleet of vehicles. In this role, you will ensure the efficient operation of all company vehicles, monitor driver performance, coordinate repairs and maintenance, and keep up-to-date records on vehicle usage. The ideal candidate will have strong organizational and communication skills, as well as a solid understanding of fleet management principles.Key Responsibilities:<ul><li>Fleet Management: Oversee daily fleet operations, ensuring optimal utilization of vehicles.</li><li>Scheduling &amp; Coordination: Plan and schedule vehicle usage, maintenance, and repairs in a timely and cost-effective manner.</li><li>Compliance: Ensure all vehicles comply with regulatory requirements, including safety checks, inspections, and emissions standards.</li><li>Driver Communication: Coordinate with drivers, providing timely updates on schedules, maintenance needs, and route changes.</li><li>Maintenance Oversight: Track vehicle repairs and routine maintenance; schedule preventive maintenance to minimize downtime.</li><li>Data &amp; Reporting: Maintain accurate fleet records, including fuel usage, mileage, maintenance logs, and vehicle costs. Generate regular reports for management.</li><li>Vendor Management: Liaise with vendors for vehicle servicing, repairs, and part procurement.</li><li>Budget Management: Monitor fleet expenses, optimize costs, and stay within the allocated budget.</li><li>Safety Management: Promote safety by ensuring adherence to company policies and procedures, as well as government regulations.</li><li>Accident Management: Coordinate accident investigations, process insurance claims, and handle any damage assessments.</li><li>Additional Points:</li><li>Report and manage accidents, including communication with Dubai Police.</li><li>Liaise with the Operations and Admin departments for the renewal of vehicle registrations (Mulkya) and insurance.</li><li>Ensure vehicles are sent for passing and comply with all regulatory requirements.</li><li>Manage vehicle-related facilities such as Salik (toll) tags and fuel cards.</li><li>Maintain accurate records of vehicle usage, servicing, and incidents.</li></ul>Qualifications:<ul><li>Bilingual in English and Hindi.</li><li>Valid UAE driving license (preffered).</li><li>Knowledge of garage operations and vehicle maintenance.</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication skills.</li></ul>Experience:<ul><li>Fleet Coordinator: 1 year (required).</li><li>UAE: 1 year (required).</li></ul>Job Type: Full-time, Permanent Pay: AED 3,000.00 - AED 4,000.00 per monthIf you are a proactive and detail-oriented individual with a passion for fleet management, we encourage you to apply for this exciting opportunity.Application Process:Please send your resume and cover letter to hr@jr-hardware.com with the subject line &quot;Fleet Coordinator Application.&quot;Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Vehicle fleet Coordinator

Berman

<div>
 
 Job Classification:
 
 Salary Exempt
 
 
 
 Compensation Range
 
 : $40,000 to $50,000
 
 
 
 Reports to:
 
 Director of Finance &amp; Administration
 
 
 
 Job Summary
 
 
 
 The Procurement &amp; Fleet Coordinator plays a vital role in ensuring the efficient operation of purchasing and fleet activities across the facility service company&rsquo;s divisions, including janitorial, maintenance, security, facilities, and
 
 
 landscaping. This role also provides administrative support to the operations team and acts as a liaison between vendors, field staff, and management and other key responsibilities. This is an onsite position.
 
 
 
 Procurement Duties
 
 
 
 <ul>
 <li>
 Manage vendor sourcing, pricing negotiations, and procurement of supplies, tools, and uniforms.
 </li>
 <li>
 Issue and track purchase orders; ensure timely delivery of goods and services.
 </li>
 <li>
 Maintain inventory records and reorder levels for operational divisions.
 </li>
 <li>
 Assist with budget tracking and cost analysis reports for purchasing activities.
 
 
 </li>
 </ul>
 
 Fleet Management Duties
 
 
 
 <ul>
 <li>
 Coordinate vehicle acquisition, registration, maintenance, and decommissioning.
 </li>
 <li>
 Maintain fleet database with vehicle records, insurance, fuel usage, and driver assignments.
 </li>
 <li>
 Schedule and track preventative maintenance and repairs with vendors.
 </li>
 <li>
 Ensure compliance with DOT and internal vehicle policies.
 
 
 </li>
 </ul>
 
 Administrative Support
 
 
 
 <ul>
 <li>
 Process invoices and purchase documentation; maintain organized digital records.
 </li>
 <li>
 Schedule service appointments, vehicle inspections, and vendor site visits.
 </li>
 <li>
 Prepare reports and summaries for the operations and finance departments.
 </li>
 <li>
 Support office tasks such as ordering supplies, handling calls, and organizing files.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 3+ years in procurement, fleet, or administrative coordination roles.
 </li>
 <li>
 Experience in a facility services or field operations environment preferred.
 </li>
 <li>
 Strong computer skills including Microsoft Excel, Word, and vendor or fleet management systems (e.g., NetSuite, Fleet).
 </li>
 <li>
 Excellent organizational, communication, and time management skills.
 </li>
 <li>
 Show initiative, creativity and problem-solving ability.
 </li>
 <li>
 Valid Florida driver&rsquo;s license.
 </li>
 <li>
 Ability to travel to local worksites as needed.
 
 
 </li>
 </ul>
 
 Preferred Experience
 
 
 
 <ul>
 <li>
 Familiarity with Florida DOT regulations and commercial vehicle operations.
 </li>
 <li>
 Working knowledge of procurement procedures, RFPs, and vendor compliance.
 
 
 </li>
 </ul>
 
 Physical Requirements
 
 
 
 <ul>
 <li>
 Ability to work under pressure.
 </li>
 <li>
 Ability to sit, stand or view a computer screen for extended periods of time.
 </li>
 <li>
 Ability to perform repetitive hand and wrist motions for extended periods of time.
 </li>
 <li>
 Ability to reach with hands and arms.
 </li>
 </ul>
</div>

Procurement & Fleet Coordinator

Berman Property Maintenance and Construction

<div><div>Job Classification: Salary Exempt</div>
<div>Compensation Range: $40,000 to $50,000</div>
<div>Reports to: Director of Finance &amp; Administration</div>
<div></div><div>Job Summary:</div>
<div> 
The Procurement &amp; Fleet Coordinator plays a vital role in ensuring the efficient operation of purchasing and fleet activities across the facility service company&rsquo;s divisions, including janitorial, maintenance, security, facilities, and</div>
<div>landscaping. This role also provides administrative support to the operations team and acts as a liaison between vendors, field staff, and management and other key responsibilities. This is an onsite position.</div>
<div> 
Procurement Duties: 
<ul><li>Manage vendor sourcing, pricing negotiations, and procurement of supplies, tools, and uniforms.</li><li>Issue and track purchase orders; ensure timely delivery of goods and services.</li><li>Maintain inventory records and reorder levels for operational divisions.</li><li>Assist with budget tracking and cost analysis reports for purchasing activities.</li></ul></div>
<div></div><div>Fleet Management Duties: 
<ul><li>Coordinate vehicle acquisition, registration, maintenance, and decommissioning.</li><li>Maintain fleet database with vehicle records, insurance, fuel usage, and driver assignments.</li><li>Schedule and track preventative maintenance and repairs with vendors.</li><li>Ensure compliance with DOT and internal vehicle policies.</li></ul></div>
<div> 
Administrative Support 
<ul><li>Process invoices and purchase documentation; maintain organized digital records.</li><li>Schedule service appointments, vehicle inspections, and vendor site visits.</li><li>Prepare reports and summaries for the operations and finance departments.</li><li>Support office tasks such as ordering supplies, handling calls, and organizing files.</li></ul></div>
<div></div><div>Qualifications: 
<ul><li>3+ years in procurement, fleet, or administrative coordination roles.</li><li>Experience in a facility services or field operations environment preferred.</li><li>Strong computer skills including Microsoft Excel, Word, and vendor or fleet management systems (e.g., NetSuite, Fleet).</li><li>Excellent organizational, communication, and time management skills.</li><li>Show initiative, creativity and problem-solving ability.</li><li>Valid Florida driver&rsquo;s license.</li><li>Ability to travel to local worksites as needed.</li></ul></div>
<div></div><div>Preferred Experience: 
<ul><li>Familiarity with Florida DOT regulations and commercial vehicle operations.</li><li>Working knowledge of procurement procedures, RFPs, and vendor compliance.</li></ul></div>
<div></div><div>Physical Requirements: 
<ul><li>Ability to work under pressure.</li><li>Ability to sit, stand or view a computer screen for extended periods of time.</li><li>Ability to perform repetitive hand and wrist motions for extended periods of time.</li><li>Ability to reach with hands and arms.</li></ul></div></div>

EMC ELECTROMECHANICAL CO.LLC

<ul><li>Track fleet usage and maintain accurate inventory of equipment in the system.</li><li>Monitor a preventative maintenance program to assure cost effective maintenance and a scheduled maintenance program to provide maintenance by manufacturers specifications. Responsible for keeping record of maintenance and repair of all vehicles and equipment assigned to various projects and Locations of the company.</li><li>Maintains a complete inventory system through recording of all expenditures and income of each vehicle, maintenance equipment, fuel, repair parts, supplies, etc.</li><li>Monitors user projects/locations by analysis of vehicle and equipment utilization and evaluation of equipment specifications.</li><li>Maintains a mechanic training and certification program to provide needed technical skills for mechanics in repair of automobiles, heavy equipment and equipment as per the safety norms prevailing in the industry.</li><li>Review of all Fleet Service&rsquo;s employees such as Auto technicians, drivers, Operators and other staff members performance, Identify and provide required training, evaluates and discipline employees.</li><li>Examines reports for accuracy on each vehicle and piece of equipment repaired; writes reports on vehicles and equipment repaired.</li><li>Keeps accurate maintenance and repair records; performs preventive maintenance on all Project/ location wise vehicles/ heavy equipment/ Equipment; orders repair parts.</li><li>Checks all repair work performed in shop for completeness.</li><li>Issue Assets &ndash; Vehicle, Plant and Machinery as per policy and make contracts of issue as per Vehicle &amp; Transport policy.</li><li>Make Employee Vehicle contracts for employees who have been issued vehicles as per Vehicle &amp; Transport policy.</li><li>Prepare Purchase Request Forms / LPO for suppliers to regularize purchase process as per Procurement policy.</li><li>Take necessary approval before purchasing of materials, spares etc as per as per Procurement policy.</li></ul>Qualification requirements:<ul><li>Diploma in Automobile Engineering</li><li>Minimum 1-2 years&rsquo; experience in similar role.</li><li>Fluency in Spoken and written English, Hindi is mandatory.</li><li>Microsoft Certified IT Professional &ndash; MCITP</li><li>Microsoft Certified Systems Engineer</li></ul>Job Types: Full-time, Permanent

Corporate Resources of Illinois

<div>
 
 
 Fleet Purchasing Coordinator &ndash; Addison, IL
 
 
 
 $80,000 - $100,000 With Medical, Dental, and Vision, Plus 401K Match
 
 
 
 
 
 Our mission as a company is to keep businesses moving forward in every sense of the phrase. As a trusted fleet management company, we work to provide our customers with tailored solutions to their vehicle needs. Through our thorough consultation process, we determine customer needs to deliver smarter, more efficient methods of managing company fleets, optimizing our vehicles and reducing costs. Backed by more than 50 years of expertise and our commitment to providing top-notch service, we empower our clients to focus on what matters most.
 
 
 We are searching for a
 
 Fleet Purchasing Coordinator
 
 to act as the bridge between our customers&rsquo; needs and the vendors who provide them. This role will primarily focus on purchasing and specializing fleet vehicles, with the additional responsibilities of supporting our customers and maintaining relationships with our vendors.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Partner with vendors to define and approve vehicle specifications, ensuring all vehicles are tailored to operational needs.
 </li>
 <li>
 Manage the ordering and procurement of vehicles from purchase order through delivery, resolving any issues to maintain operational efficiency.
 </li>
 <li>
 Troubleshoot order delays, equipment shortages, and specification issues with vendors.
 </li>
 <li>
 Communicate consistently with vendors and internal teams to confirm order status and ensure accuracy.
 </li>
 <li>
 Maintain accurate documentation including purchase orders, invoices, and vendor agreements for reporting.
 </li>
 <li>
 Monitor inventory for any out-of-stock vehicles, ensuring fleet is fully operational and ready for customer needs.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 5 years&rsquo; experience in a similar role with a fleet management company.
 </li>
 <li>
 Proficient in Microsoft Office Suite with strong basic computer skills.
 </li>
 <li>
 Excellent written and verbal communication.
 </li>
 <li>
 Must have keen eye for detail and attention to accuracy.
 </li>
 </ul>
 
 
 
 
 
 Corporate Resources, on behalf of our client in Addison, IL, is hiring a full-time, permanent Fleet Purchasing Coordinator.
 
 
</div>

Fleet Purchasing Coordinator

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