fleet coordinator site

ABIS

<div>ABIS is seeking a proactive Fleet Coordinator - Site to manage and oversee the daily operations of the company&rsquo;s vehicle fleet at project sites. The role involves coordinating vehicle allocation, ensuring timely maintenance, monitoring driver performance, and maintaining accurate fleet records. The Fleet Coordinator will work closely with site management to support operational needs and optimize fleet utilization while ensuring compliance with safety and regulatory standards.
Responsibilities<ul><li>
Coordinate and schedule the deployment of fleet vehicles to meet project and operational requirements.</li><li>
Monitor and ensure timely maintenance and servicing of all fleet vehicles.</li><li>
Maintain accurate records of vehicle usage, maintenance, and inspections.</li><li>
Manage driver assignments, monitor driver performance, and ensure adherence to safety protocols.</li><li>
Coordinate with suppliers and service providers for any fleet-related needs.</li><li>
Ensure compliance with company policies, safety regulations, and relevant transportation laws.</li><li>
Generate regular reports on fleet operations and performance metrics.</li></ul> 

Requirements 
<ul><li>
Bachelor&rsquo;s degree in logistics, supply chain management, business administration, or related field preferred.</li><li>
Minimum of 3-5 years&rsquo; experience in fleet management or coordination, preferably in the construction or oil &amp; gas industry.</li><li>
Strong organizational and communication skills.</li><li>
Proficiency with fleet management software and Microsoft Office Suite.</li><li>
Ability to multitask and work efficiently under pressure.</li><li>
Knowledge of vehicle maintenance practices and safety standards.</li><li>
Valid driving license is an advantage.</li></ul></div>

Fleet Coordinator - Site

<div>ABIS is seeking a detail-oriented Rental Fleet Coordinator to manage and coordinate the rental fleet operations effectively. The successful candidate will be responsible for handling the rental agreements, tracking rental assets, coordinating with suppliers and clients, and ensuring timely delivery and return of rental equipment. The Rental Fleet Coordinator will play a key role in optimizing fleet rental utilization and maintaining accurate records to support operational efficiency.
Responsibilities<ul><li>
Coordinate rental fleet activities including scheduling, delivery, and pickup of rental equipment.</li><li>
Manage rental contracts, ensuring compliance with terms and conditions.</li><li>
Liaise with suppliers, clients, and internal departments to facilitate smooth rental operations.</li><li>
Maintain accurate records of rental fleet inventory, usage, and status.</li><li>
Track rental equipment performance and report any issues or damages.</li><li>
Ensure all rental operations adhere to company policies, safety standards, and contractual obligations.</li><li>
Assist in resolving any rental disputes or discrepancies promptly.</li><li>
Prepare reports on rental fleet utilization, costs, and performance metrics.</li></ul> 

Requirements 
<ul><li>
Bachelor&rsquo;s degree in logistics, business administration, or related field preferred.</li><li>
Minimum of 3 years&rsquo; experience in rental fleet coordination or asset management.</li><li>
Strong organizational, communication, and negotiation skills.</li><li>
Proficiency in fleet management and rental software systems.</li><li>
Attention to detail and ability to maintain accurate records.</li><li>
Ability to multitask and handle customer service effectively.</li><li>
Knowledge of safety standards and compliance related to fleet operations.</li></ul></div>

Rental Fleet Coordinator

Projects Pioneers Contracting Company

Job Title: Site Assistant / Project Site Assistant Location: Mining Project Site Department: Operations / AdministrationJob SummaryThe Site Assistant supports daily site operations by assisting the project team with administrative, coordination, and basic operational tasks. The role helps ensure smooth communication between site departments, maintains records, supports manpower and logistics activities, and assists supervisors in meeting project requirements safely and efficiently.Key Responsibilities<ul><li>Assist the site team with day-to-day administrative and operational support.</li><li>Maintain site records, reports, attendance, and filing systems.</li><li>Support supervisors in coordinating manpower, materials, and equipment requirements.</li><li>Prepare and update documents such as timesheets, leave records, gate passes, and internal reports.</li><li>Help arrange site transport, accommodation, and other logistics for employees and visitors.</li><li>Coordinate with HR, procurement, warehouse, and camp departments when required.</li><li>Track incoming and outgoing documents, tools, materials, and consumables.</li><li>Assist in monitoring site office supplies and request replenishment when needed.</li><li>Support HSE and site management in organizing meetings, inductions, and training records.</li><li>Ensure proper communication between site staff and head office.</li><li>Receive phone calls, emails, and inquiries, and direct them to the relevant department.</li><li>Assist in preparing monthly progress summaries and workforce data.</li><li>Perform other duties assigned by the Site Supervisor, Project Coordinator, or Site Manager.</li></ul>Requirements<ul><li>Diploma or bachelor&rsquo;s degree in Administration, Business, or related field preferred.</li><li>1&ndash;3 years of experience in site administration, project support, or assistant roles.</li><li>Experience in mining, construction, drilling, or industrial projects is an advantage.</li><li>Good knowledge of Microsoft Office, especially Excel, Word, and Outlook.</li><li>Ability to maintain records and prepare reports accurately.</li><li>Good communication skills in English; Arabic is an advantage.</li><li>Ability to work in remote site conditions and under pressure.</li><li>Strong organizational and multitasking skills.</li><li>Basic understanding of site safety rules and procedures.</li></ul>Preferred Skills<ul><li>Good coordination and follow-up skills.</li><li>Ability to work with different departments and nationalities.</li><li>Problem-solving mindset and willingness to support field operations.</li><li>Time management and attention to detail.</li><li>Professional attitude and teamwork spirit.</li></ul>Working Conditions<ul><li>Based at mining project site.</li><li>May require long working hours, shift work, or rotation schedule.</li><li>Must comply with all site safety, security, and company policies.</li></ul>Reporting To<ul><li>Site Supervisor / Project Coordinator / Site Manager</li></ul>For a mining company, this position can also be titled:<ul><li>Site Administrative Assistant</li><li>Project Assistant</li><li>Operations Assistant</li><li>Site Coordinator Assistant</li></ul>Job Type: Full-timePay: ﷼2,000.00 - ﷼2,500.00 per monthWork Location: In person

Assistant (Mining Project)

Antal

Job PurposePlan, coordinate, and monitor all logistics activities related to the transportation, delivery, and clearance of project materials, equipment, and tools to ensure timely availability at site in a live refinery environment.Key ResponsibilitiesCoordinate inbound and outbound logistics for all project materials and equipmentArrange transportation (land, sea, air) from vendors to siteManage customs clearance and documentation for imported materialsLiaise with freight forwarders, transporters, and clearing agentsTrack shipments and ensure on-time delivery to meet project scheduleCoordinate with procurement and material team for delivery prioritiesEnsure proper documentation (delivery notes, invoices, packing lists, gate passes)Monitor logistics costs and optimize transportation efficiencyEnsure compliance with Saudi regulations and refinery access proceduresHandle site entry coordination for delivery vehicles (permits, gate passes)Support expediting activities for critical materialsCoordinate heavy/oversized cargo movement when requiredMaintain logistics tracking reports and update stakeholders regularlyMandatory RequirementsMinimum 5+ years of logistics experience in oil &amp; gas / refinery projects in KSAStrong knowledge of:Transportation &amp; fleet coordinationCustoms clearance procedures in Saudi ArabiaFreight forwarding operationsExperience in Aramco / SABIC / SASREF projectsFamiliarity with refinery or shutdown project logisticsGood coordination and communication skillsTransferable IqamaPreferred QualificationsExperience in SASREF or SABIC refinery projectsKnowledge of SAP / ERP logistics modulesExperience handling shutdown / turnaround logisticsUnderstanding of hazardous material transportation regulationsValid Saudi driving licenseSalary RangeSAR 8,000 &ndash; 14,000/month (depending on experience)Pay: ﷼8,000.00 - ﷼14,000.00 per monthWork Location: In person

Logistics Coordinator

On-siteAbis_PSFull timeABIS-1056
 
Al Jubail, Eastern Province, Saudi Arabia
 Description
 
ABIS is seeking a proactive and organized PS / Site Coordinator to oversee and manage site activities, ensuring smooth operations and effective communication between project teams and stakeholders. The Site Coordinator will be responsible for coordinating daily site functions, maintaining schedules, managing documentation, and supporting project managers in the execution of tasks. This role requires strong organizational skills, attention to detail, and the ability to work collaboratively with diverse teams to meet project goals on time and within budget.
 
Responsibilities
 Coordinate and monitor daily site activities to ensure compliance with project plans and timelines.
 Liaise between project managers, contractors, and suppliers to facilitate communication and resolve issues.
 Maintain accurate and up-to-date project documentation, including schedules, reports, and permits.
 Assist in resource allocation and logistics to support efficient site operations.
 Conduct regular site inspections to ensure safety and quality standards are met.
 Prepare and submit progress reports to management as required.
 Support administrative tasks related to site management and project coordination.
 Requirements
 Bachelor’s degree or diploma in project management, engineering, construction management, or a related field.
 Minimum 3 years of experience in site coordination or project support roles, preferably in construction, oil & gas, or related industries.
 Strong organizational and multitasking skills with attention to detail.
 Excellent communication and interpersonal abilities.
 Proficient in using project management tools and MS Office applications.
 Ability to work effectively in a team and under pressure.
 Understanding of health, safety, and environmental regulations on-site.

PS / Site Coordinator

B&B Hotel Hannover-City

Job SummaryWe are seeking a detail-oriented and proactive Logistics Officer to manage and coordinate the movement, storage, and distribution of materials and goods. The role ensures efficient logistics operations, accurate inventory control, and timely support to project requirements while maintaining compliance with company procedures and HSE standards.The ideal candidate should have strong communication skills in English along with Hindi or Tagalog, enabling effective coordination with diverse teams, suppliers, and transport providers.Key ResponsibilitiesLogistics Coordination<ul><li>Coordinate inbound and outbound shipments, including transport booking and documentation</li><li>Liaise with carriers, suppliers, and internal departments</li></ul>Inventory Management<ul><li>Maintain accurate inventory records using WMS/ERP systems or Excel</li><li>Perform cycle counts and reconcile discrepancies</li></ul>Material Receipt and Dispatch<ul><li>Receive, inspect, and verify incoming materials</li><li>Ensure proper documentation, labeling, and storage</li><li>Prepare and validate dispatch documentation</li></ul>Transport and Fleet Coordination<ul><li>Coordinate with transport providers and internal fleet for timely deliveries</li><li>Monitor transport performance and delivery schedules</li></ul>Procurement Support<ul><li>Track purchase orders and expedite urgent deliveries</li><li>Coordinate with vendors and procurement teams</li></ul>Documentation and Compliance<ul><li>Prepare and maintain logistics documentation such as delivery notes, waybills, invoices, and customs documents (if applicable)</li><li>Ensure compliance with internal policies and regulatory requirements</li></ul>Project Coordination<ul><li>Work closely with project teams and site supervisors to fulfill material requirements</li><li>Resolve logistics and supply issues efficiently</li></ul>Cost Control<ul><li>Monitor freight and logistics costs</li><li>Identify cost-saving opportunities such as route optimization and shipment consolidation</li></ul>HSE and Safety<ul><li>Ensure safe handling and storage of materials</li><li>Follow HSE procedures and report incidents or near misses</li></ul>Continuous Improvement<ul><li>Support initiatives to improve logistics processes and operational efficiency</li></ul>Requirements Education and Experience<ul><li>Diploma or Degree in Logistics, Supply Chain Management, Business Administration, or related field</li><li>Minimum 2 years of experience in logistics, warehouse operations, or materials coordination</li><li>Experience in oil &amp; gas, construction, or industrial sectors preferred</li><li>Experience with WMS/ERP systems is an advantage</li></ul>Skills<ul><li>Strong organizational and time management skills</li><li>Knowledge of inventory control and logistics documentation</li><li>Proficiency in Microsoft Excel</li><li>Good communication and interpersonal skills</li><li>Strong problem-solving ability and attention to detail</li><li>Ability to work under pressure and meet deadlines</li><li>Basic understanding of transport regulations and customs procedures</li><li>Good command of English (written and spoken); additional language skills are an advantage</li></ul>Location: Abqaiq, Saudi ArabiaType of Employment: Permanent / Full timeSalary: Up to SAR 4500/month (Full Package)What you can expect from the employerFree transportationFree AccommodationFree food or food allowance.Company-provided transportation, entry ticket, visa, and accommodationComprehensive benefits package including travel and visa / iqama sponsorshipMedical insurance provided as per company policyOpportunities for professional development and career growthA collaborative and supportive work environmentJob Types: Full-time, PermanentPay: ﷼4,000.00 - ﷼4,500.00 per monthApplication Question(s):<ul><li>How many years of experience do you have in logistics or warehouse operations?</li><li>Do you speak Hindi or Tagalog? Please specify. (Must)</li><li>Are you currently based in Saudi?</li><li>Do you have experience working with WMS or ERP systems? (Yes/No)</li></ul>Work Location: In person

Logistics Officer

Job TitleSafety (HSE) CoordinatorDepartmentHealth, Safety &amp; Environment (HSE)Reports ToHSE Manager / Project ManagerJob SummaryThe Safety (HSE) Coordinator is responsible for supporting and coordinating all health, safety, and environmental activities at project sites to ensure compliance with company procedures, client requirements, and applicable Saudi regulations. The role helps maintain a safe workplace by monitoring site activities, conducting inspections, supporting risk assessments, coordinating safety training, and ensuring that all personnel follow project HSE rules and permit-to-work requirements. This aligns with the strong contractor safety expectations emphasized by Saudi Aramco, NEOM, Ma&rsquo;aden, and SEC.Key Responsibilities<ul><li>Coordinate daily HSE activities across construction sites, workshops, camps, and related project areas.</li><li>Ensure compliance with company HSE policies, client safety standards, and legal requirements.</li><li>Assist in implementing project HSE plans, emergency response plans, toolbox talk schedules, and inspection programs.</li><li>Monitor work activities to ensure proper use of PPE, safe work practices, and compliance with permit-to-work systems.</li><li>Conduct routine site inspections and safety observations to identify unsafe acts, unsafe conditions, and environmental risks.</li><li>Follow up on corrective actions and ensure timely closure of safety observations and non-conformities.</li><li>Support preparation of Job Safety Analysis (JSA), Risk Assessment, Method Statements, and HSE documentation before work starts.</li><li>Coordinate toolbox talks, HSE inductions, and awareness sessions for employees, subcontractors, and visitors.</li><li>Maintain records of incidents, near misses, inspections, training, and safety meetings.</li><li>Assist in incident reporting, preliminary investigations, root cause analysis, and corrective action tracking.</li><li>Coordinate with supervisors, engineers, subcontractors, and client representatives on HSE matters.</li><li>Ensure welfare facilities, housekeeping, barricading, signage, and emergency equipment are available and maintained.</li><li>Monitor lifting, excavation, scaffolding, hot work, confined space, work at height, and electrical activities for safety compliance.</li><li>Support environmental controls such as waste segregation, spill prevention, dust suppression, and housekeeping.</li><li>Participate in client safety audits, internal audits, and management safety walks.</li><li>Prepare daily, weekly, and monthly HSE reports for management and clients.</li><li>Promote a proactive safety culture and stop unsafe work when serious risk exists. These duties are consistent with the safety-control expectations reflected in Aramco supplier safety management guidance, NEOM safety commitments, and SEC contractor safety rules.</li></ul>Qualifications<ul><li>Diploma or Bachelor&rsquo;s degree in Occupational Health &amp; Safety, Environmental Science, Engineering, or related field.</li><li>Additional safety qualifications are preferred.</li></ul>Experience<ul><li>Minimum 3&ndash;5 years of HSE experience in construction, industrial, mining, infrastructure, utilities, or oil &amp; gas projects.</li><li>Previous experience on projects involving Saudi Aramco, NEOM, Ma&rsquo;aden, SEC, Royal Commission, or major EPC contractors is highly preferred.</li><li>Familiarity with contractor-based project environments, subcontractor monitoring, and client audits.</li></ul>Required Knowledge<ul><li>Knowledge of construction site hazards and control measures.</li><li>Understanding of permit-to-work systems, risk assessments, and incident investigation.</li><li>Familiarity with HSE documentation and reporting systems.</li><li>Knowledge of emergency response, fire prevention, and first aid coordination.</li><li>Understanding of environmental and waste-management requirements on site.</li><li>Awareness of client-driven contractor compliance frameworks, especially where strong prequalification, training, and reporting obligations exist.</li></ul>Job Type: Full-timePay: ﷼3,500.00 - ﷼4,500.00 per monthWork Location: In person

Safety (HSE) Coordinator

Explore 186+ Fleet coordinator site in Al Khobar this May. Find roles across top companies and apply now to boost your career.