fleet operations coordinator

Swan Global

<div>
 <ul>
 <li>
 
 Job Title:
 
 Transport Coordinator
 </li>
 <li>
 
 Job Location:
 
 Doha
 </li>
 <li>
 
 Industry:
 
 Manpower / Outsourcing
 </li>
 <li>
 
 Employment Type:
 
 Full Time
 </li>
 <li>
 
 Number of Vacancies:
 
 1
 </li>
 </ul>
 
 
 
 
 
 Job Summary:
 
 
 
 The Transport Coordinator is responsible for managing daily fleet operations, including vehicle scheduling, driver coordination, and transport planning. The role ensures efficient utilization of vehicles, timely dispatch, and compliance with safety and regulatory standards. The coordinator also monitors vehicle performance, maintenance, and overall transport efficiency.
 
 
 
 
 
 
 Mandatory Requirements &amp; Qualification (Non-Negotiable):
 
 
 <ul>
 <li>
 
 Education:
 
 Diploma or Bachelor&rsquo;s Degree in Logistics, Transportation, or related field
 </li>
 <li>
 
 Experience:
 
 2&ndash;5 years in transport or fleet coordination
 </li>
 <li>
 
 Technical Skills:
 
 Knowledge of GPS tracking systems, fleet management software, and MS Excel
 </li>
 <li>
 
 Mandatory Criteria:
 
 Valid driving license, strong coordination and communication skills
 </li>
 </ul>
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage daily vehicle scheduling, dispatch, and driver assignments
 </li>
 <li>
 Coordinate driver attendance, routes, and ensure compliance with safety procedures
 </li>
 <li>
 Monitor vehicle movement, fuel consumption, and fleet performance
 </li>
 <li>
 Schedule preventive maintenance and maintain vehicle documentation
 </li>
 <li>
 Ensure compliance with transport regulations and company policies
 </li>
 <li>
 Maintain transport logs and prepare daily/weekly/monthly reports
 </li>
 <li>
 Control transport costs and identify efficiency improvements
 </li>
 </ul>
 
 
 
 
 
 Documents Required:
 
 
 <ul>
 <li>
 Updated CV
 </li>
 <li>
 Educational Certificates
 </li>
 <li>
 Driving License Copy
 </li>
 <li>
 QID Copy
 </li>
 </ul>
 
 
</div>

Transport Coordinator

BRJ Delivery Services LLC

Job Summary: We are seeking a responsible and proactive Fleet Coordinator to manage daily fleet operations at the customer warehouse. The role requires close coordination with drivers, management, and the customer to ensure smooth operations, maintain fleet availability, and resolve operational issues on a daily basis.Key Responsibilities:<ul><li>Fleet Operations Management</li><li>Monitor and manage the daily fleet deployed at the customer warehouse.</li><li>Ensure the required fleet size (cars, bikes, etc.) is maintained as per operational requirements.</li><li>Coordinate with drivers and operations team to ensure timely deployment and replacements when required.</li><li>On-Site Issue Resolution</li><li>Be present at the customer warehouse to handle day-to-day operational issues.</li><li>Coordinate with the customer team to resolve fleet-related concerns quickly and efficiently.</li><li>Fleet &amp; Asset Management</li><li>Maintain accurate records of all fleet assets including bikes, cars, SIM cards, and other equipment.</li><li>Track vehicle usage, damages, repairs, and service schedules.</li><li>Driver Coordination</li><li>Maintain driver schedules and ensure drivers are properly assigned.</li><li>Keep records of driver attendance, shift timings, and operational status.</li><li>Inventory Management</li><li>Maintain a detailed inventory record of fleet assets and driver equipment.</li><li>Ensure proper asset allocation and record keeping for each driver.</li><li>Daily Reporting</li><li>Provide daily operational updates to management regarding fleet status, driver availability, and operational issues.</li><li>Maintain reports related to fleet utilization, asset records, and driver schedules.</li><li>Operational Compliance</li><li>Ensure company policies and operational standards are followed by drivers and fleet staff.</li><li>Maintain documentation related to fleet operations and assets.</li></ul>Requirements:<ul><li>Experience in fleet operations, logistics, or delivery operations preferred.</li><li>Strong coordination and problem-solving skills.</li><li>Good knowledge of managing drivers and fleet assets.</li><li>Ability to work on-site at customer warehouse.</li><li>Basic knowledge of Excel or fleet management systems.</li><li>Good communication skills in English.</li></ul>Preferred Skills:<ul><li>Experience in delivery platforms or logistics companies.</li><li>Ability to manage multiple drivers and assets efficiently.</li><li>Strong reporting and record management skills.</li></ul>Job Type: Full-timePay: From AED3,200.00 per month

Fleet Coordinator

Delivery Point Logistic Services

As a Fleet Administrative Coordinator, you will be responsible for providing comprehensive administrative support to the Food Transportation Operations Team Leader and assisting in the efficient management of the fleet operations.This role involves coordinating administrative tasks, maintaining accurate records, and facilitating effective communication within the department and with external stakeholders.KEY RESULT AREAS<ul><li>Assist in coordinating the daily operations of the fleet, including vehicle assignments, maintenance, inspections, and repairs.</li><li>Effectively handle the rider vacations, ensuring seamless coordination and coverage to maintain operational continuity.</li><li>Conduct daily case management and follow-up procedures.</li><li>Facilitate effective communication within the department, ensuring smooth information flow.</li><li>Manage the COD report and minimize outstanding due to maintain financial integrity.</li><li>Maintain efficient communication and resolutions of riders&rsquo; pending dues, issues, and wallet complaints by promptly reporting them within the designated timeframe.</li><li>Maintaining and overseeing the Rider Fleet Database along with updating information as per Supplier Volume demands.</li><li>Enhancing the Fill Rate through coordination with the Fleet Performance Coordinator.</li><li>Apply all instructions and updates received from Talabat or other service providers, ensuring compliance and alignment with their guidelines and requirements.</li><li>Prepare and distribute reports, presentations, and other materials to support decision-making processes.</li><li>Assist in ensuring compliance with applicable regulations, laws, and company policies related to fleet operations.</li><li>Monitor and document driver compliance with safety regulations and maintain accurate records.</li><li>Assist in coordinating driver training programs and maintaining training records.</li><li>Other Ad-hoc tasks as presented by the Client.</li></ul>KNOWLEDGE, SKILLS &amp; EXPERIENCE<ul><li>Bachelor's degree or equivalent; additional education or certification in office administration or related field is a plus.</li><li>Proven experience in an administrative support role, preferably in a fleet or transportation environment.</li><li>Strong organizational skills with the ability to multitask and prioritize work effectively.</li><li>Excellent written and verbal communication skills.</li><li>Proficient in using office productivity software (e.g., Microsoft Office Suite, spreadsheets, databases).</li><li>Familiarity with fleet management software and systems is desirable.</li><li>Attention to detail and accuracy in record-keeping and data management.</li><li>Knowledge of transportation regulations, safety protocols, and compliance requirements is advantageous.</li><li>Ability to work independently and collaboratively in a fast-paced, dynamic environment.</li></ul>KEY COMPETENCIES<ul><li>Team Player.</li><li>Relationship Management.</li><li>Risk Management.</li><li>Communication Skills.</li><li>Analytical Skills.</li></ul>Job Type: Full-timePay: BD250.000 per month

Fleet Administrative Coordinator

Hertz

<div><div>As a Fleet Coordinator, you are the backbone of daily vehicle readiness and shift coordination for Fleet Mobility Solutions, LLC. You&rsquo;ll ensure that every vehicle is safe, clean and fully prepared for use at the start of each driver&rsquo;s shift. 
</div><div>
A Day in the Life:</div><ul><li>
The Fleet Coordinator is responsible for assisting in the successful operation of their assigned Fleet Mobility location.</li><li>
The salary for this position is $19.00/hour + quarterly incentives.</li></ul><div></div><div> 
What You&rsquo;ll Do:</div><ul><li>
Conduct and verify pre- and post-shift vehicle inspections to ensure safety and compliance.</li><li>
Assign vehicles to drivers based on availability, condition, and operational needs.</li><li>
Prepare and organize key tags and documentation so drivers can begin their shifts without delay.</li><li>
Monitor vehicle status throughout the day to support smooth shift transitions and minimize downtime.</li><li>
Report any vehicle issues, inspection failures or driver safety scoring to the Mobility Dispatch Supervisor for immediate resolution.</li></ul><div></div><div> 
What We&rsquo;re Looking For:</div><ul><li>
Thrives working in a fast-paced environment.</li><li>
Values safety and organization.</li><li>
Valid Georgia driver's license.</li><li>
Must pass a background check and MVR.</li><li>
Must be 20 years of age or older.</li><li>
Flexibility in scheduling which may include nights weekends and holidays.</li><li>
Ability to work in a fast-paced environment with a variety of tasks.</li><li>
Ability to demonstrate professionalism, enthusiasm and outstanding communication skills.</li><li>
Computer literate and detailed oriented.</li><li>
Ability to work under minimal supervision and take pride in keeping operations running smoothly.</li></ul><div></div><div> 
Physical Requirements:</div><ul><li>
Able to communicate effectively and follow directions from our Fleet Mobility Solutions management team.</li><li>
Able to lift and carry up to 50 pounds occasionally.</li><li>
Able to sit and stand for extended periods.</li></ul><div>
</div><div>
What You&rsquo;ll Get:</div><ul><li>
Up to 40% off the base rate of any standard Hertz Rental.</li><li>
Paid Time Off.</li><li>
Medical, Dental &amp; Vision plan Options.</li><li>
Retirement programs, including 401(k) employer matching.</li><li>
Paid Parental Leave &amp; Adoption Assistance.</li><li>
Employee Assistance Program for employees &amp; family.</li><li>
Educational Reimbursement &amp; Discounts.</li><li>
Voluntary Insurance Programs &ndash; Pet, Legal/Identity Theft, Critical Illness.</li><li>
Perks &amp; Discounts &ndash;Theme Park Tickets, Gym Discounts &amp; more.</li></ul></div>

Delta Leasing, LLC

<div>Description:

Work Location: Prudhoe Bay, Alaska
Work Schedule: 2 weeks on, 2 weeks off rotational schedule, 12 hrs. per day
Department: Delta Leasing Operations
Reports To: North Slope Administrator
PURPOSE OF POSITION:
The Equipment Coordinator is a critical operational role responsible for real-time tracking of vehicle and equipment availability, ensuring readiness for rentals, inventory management, and customer service excellence. This position requires organizational skills, attention to detail, strong problem-solving skills, and autonomy to manage workflows, resolve issues, and maintain compliance.
Key Responsibilities:<ul><li>Maintain up-to-date information on asset availability and statuses (checked out, down for repair, or ready for use).</li><li>Anticipate and resolve conflicts (overbookings, maintenance issues) in a timely manner.</li><li>Mentor junior staff (e.g., Detailer) on best practices.</li><li>Lead process improvements by identifying inefficiencies and proposing solutions to management.</li></ul>
Vehicle &amp; Equipment Management:<ul><li>Ensure 100% vehicle &amp; equipment readiness (inspected, cleaned, and operational) prior to customer handoff.</li><li>Oversee damage documentation through damage tracking software, including photo evidence and detailed reports to the North Slope Administrator.</li><li>Coordinate airport logistics (vehicle deliveries, client arrivals and transportation).</li><li>Assist Yard Hand with tasks, such as snow removal &amp; jump-starts of leased vehicles.</li></ul>
Inventory Control:<ul><li>Conduct daily yard checks, looking for any undocumented equipment that has arrived without notice.</li><li>Conduct a full yard inventory audit on a consistent, scheduled basis, and conduct weekly inventory reconciliations to help investigate discrepancies.</li></ul>
Facility &amp; Yard Oversight:<ul><li>Maintain organized workspaces (office, yard, shop) and key management systems.</li><li>Facilitate yard layout to optimize space, organization, and accessibility.</li></ul>
Requirements:

Required Skills and Qualifications:<ul><li>High School Diploma or GED (required); equivalent experience or associate's degree preferred.</li><li>3+ years in fleet operations, logistics, or equipment coordination.</li><li>Expertise in vehicle inspections, basic mechanics, and inventory systems.</li><li>Proficient in Microsoft Office and fleet software.</li><li>Valid Driver's License with clean driving record.</li><li>Proven ability to resolve issues independently and escalate appropriately.</li></ul>
Physical &amp; Environmental Requirements:
- Lift 50+ lbs., walk 10,000+ steps/day, work in extreme cold (up to -40F).<ul><li>70% office (documentation/reporting), 30% outdoor work (yard/field).</li></ul>
WHY THIS ROLE?<ul><li>Impact: Directly ensures operational efficiency in a critical support role.</li><li>Challenge: Problem-solving in a fast-paced, extreme-environmental setting.</li><li>Growth: Opportunity to lead process improvements and mentor staff.</li></ul>
This role is ideal for a detail-oriented professional with logistics/fleet experience who thrives in a remote, fast-paced environment.</div>

Equipment Coordinator

XAD Technologies

We are seeking a detail-oriented and proactive Fleet Operations &amp; Traffic Fines Coordinator to manage traffic fines, toll accounts, and vehicle compliance for both company-owned and rented vehicles. This role ensures timely resolution of fines, maintains accurate records, and supports overall fleet efficiency.Key Responsibilities:<ul><li>Traffic Fines Management</li><li>Track and manage all traffic fines for company and rental vehicles.</li><li>Ensure timely settlement and maintain accurate documentation.</li><li>Reporting &amp; Documentation</li><li>Maintain a comprehensive fines log.</li><li>Generate and share regular Excel reports with management.</li><li>Communication &amp; Coordination</li><li>Handle professional email correspondence with drivers, internal teams, and external stakeholders regarding fines, disputes, and payments.</li><li>Coordinate with rent-a-car companies for fine clearance and documentation.</li><li>Toll Account Oversight</li><li>Monitor Salik and DARB accounts to ensure timely top-ups and regulatory compliance.</li><li>Fleet Maintenance Support</li><li>Assist in scheduling vehicle maintenance and service follow-ups.</li><li>Ensure vehicles are serviced on time to avoid operational delays.</li><li>Vehicle Monitoring &amp; Compliance</li><li>Support vehicle availability tracking and proper usage.</li><li>Ensure adherence to company policies regarding vehicle operations.</li></ul>Qualifications:<ul><li>Proven experience in fleet coordination or administrative roles.</li><li>Strong proficiency in Excel and data reporting.</li><li>Excellent communication and organizational skills.</li><li>Familiarity with UAE traffic systems (Salik, DARB) and rental vehicle processes is a plus.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthApplication Question(s):<ul><li>Are you familiar with UAE traffic rules and fine management systems (Dubai Police, Abu Dhabi Police, MOI)</li><li>Do you have experience handling more than 500 vehicles in the UAE?</li></ul>Experience:<ul><li>UAE : 2 years (Preferred)</li></ul>

San Diego County Regional Airport Authority

<div>Welcome to San Diego International Airport, where our core purpose is to create an exceptional experience for both our community and visitors from around the world. It extends beyond just flights; we embody the vibrant spirit of San Diego itself&mdash;sunny, welcoming, and full of life. We are committed to attracting, fostering, and empowering a team of talented individuals who can deliver our strategic goals:<ul><li>
Advance Airport Development</li><li>
Transform the Customer Experience</li><li>
Optimize Ongoing Business</li><li>
Cultivate Our Culture</li></ul>
Here, culture starts with each of us. Our workplace is shaped by mindsets that guide how we show up for one another: believing the best in people, collaboration, empathy, listening, and thoughtful decision-making. If you are ready to contribute to a team that values meaningful impact and enjoys the journey along the way, we invite you to apply today and help us connect our community to the world.
At SAN, we take pride in fostering employee growth and development. This position is exclusively available to current SDCRAA employees, reflecting our commitment to internal advancement, all other applications will not be considered.
Why You'll Love Working at SAN:
<ul><li>Location: Facilities Management Department (FMD) Administration Building, located on San Diego International Airport campus&rsquo;s north end and sits adjacent to the rental car facility, providing one-of-a-kind views of our runway, along with several outdoor terraces and courtyards for employees to engage with nature.
</li><li>Salary: The starting hiring salary for the Fleet Coordinator II is starting at $34.49. The full pay range for the Fleet Coordinator II is $34.49 - $40.23 - $46.68.</li><li>
Benefits: You will enjoy 14 paid holidays, 18 &ndash; 33 days of vacation (PTO), parental and child care benefits, salary continuance for family &amp; parental leave, tuition reimbursement, ensure your future with our retirement plan options including our comprehensive pension plan and 457 defined contribution plan. Plus, take advantage of our annual employer-funded Lifestyle Spending Account, designed to support your personal development and growth activities&mdash;and much more!</li><li>
Wellness: Enjoy a workplace that makes well‑being part of the daily routine! Tap into multiple on‑site gyms, unwind or brainstorm in outdoor workspaces, score fitness discounts for every level and goal, give back with volunteer‑time rewards, connect with financial wellness advisors, and explore scenic walking trails just steps from campus, all wrapped in a supportive wellness package designed to help you feel your best inside and outside of work.</li><li>
Application Deadline: March 29, 2026. Applications will be reviewed after the closing date.</li></ul>
About the Job:
SAN&rsquo;s fleet plays a critical role in keeping operations running safely, efficiently, and reliably every day. The Facilities Management team is seeking a skilled and motivated professional who takes pride in managing complex operations, solving problems, and ensuring that vehicles and equipment are ready to support the people and services that depend on them. This role has direct impact on operational continuity by overseeing the lifecycle of fleet assets, coordinating services and resources, and ensuring compliance, safety, and performance across the fleet program.
The ideal candidate brings a strong mix of operational expertise, organization, and leadership. Success in this role requires someone who is proactive, detail-oriented, and comfortable balancing strategic oversight with hands-on coordination. This role offers an opportunity to continue making a meaningful contribution while helping drive efficient and effective fleet operations.
What You&rsquo;ll Do:<ul><li>
Fleet Operations &amp; Lifecycle Management: Oversees the full lifecycle management of fleet vehicles and equipment, ensuring efficient vehicle acquisition, inventory control, utilization, and performance tracking. Coordinates vehicle procurement activities including warranties, incentives, and specifications, while managing vehicle assignments, preventive maintenance cycles, emissions compliance, and fuel usage. Monitors and resolves lifecycle issues related to accidents, damages, repairs, turn-ins, surplus, and disposal to ensure the fleet remains safe, reliable, and operationally effective.</li><li>
Contracted Services &amp; Compliance Coordination: Organizes and verifies contracted fleet services and participates in bid and quotation processes to support procurement and vendor selection. Ensures contracted work and invoices align with service requirements and contractual terms. Maintains compliance by verifying and updating vehicle registrations, permits, insurance, and related documentation. Supports the development and tracking of work schedules, operational budgets, expenses, work standards, processes, procedures, and performance metrics.</li><li>
Team Leadership &amp; Safety Oversight: Supervises assigned staff by establishing performance expectations, monitoring progress, and providing coaching and development feedback. Promotes and implements safety initiatives, ensuring work activities adhere to organizational policies, safety standards, and regulatory requirements. Provides training, technical guidance, and operational support to staff and stakeholders. Coordinates work activities with internal teams and external partners while responding to operational issues, emergencies, inquiries, and service concerns.</li><li>
Operations Support &amp; Reporting: Participates in operational and planning meetings while maintaining accurate records and documentation related to fleet activities. Develops and tracks budgets, cost reports, metrics, timecards, worksheets, and work requests to support operational transparency and decision-making. Conducts worksite visits and operates vehicles as needed to support inspections, coordination, and operational oversight. Performs related duties as assigned in support of fleet operations and organizational objectives. This position may require occasional evening, weekend, and holiday coverage based on operational needs.-</li><li>
Work-Related Driving: Operate and drive Authority vehicles for pick up, drop-off, and services.</li></ul>
The Skills You Need:
<ul><li>Leadership &amp; Influencing Skills &ndash; Engages and motivates individuals and teams to deliver results by defining work objectives, setting expectations, and recognizing achievements; ensures high productivity and commitment of team members by maintaining effective communication and relationships. Handles difficult conversations.</li><li>
Problem Solving - Ability to interpret fleet performance metrics, fuel usage, and cost reports to make informed decisions. Rapidly addressing and resolving operational issues, breakdowns, or emergencies.</li><li>
Change Management - Identifies and implements available tools, techniques, and behaviors necessary to support change efforts that require the adoption and realization of change to achieve business outcomes and initiatives; adapts to evolving situations and effectively addresses resistances and concerns.
</li><li>Project Management &ndash; Accurately assesses project scope, budget, and timeline by determining required process steps and resources needed to achieve defined outcomes and objectives; monitors and verifies task completion and resolves coordination issues to assure efficient, timely completion.</li><li>
Relationship &amp; Interpersonal Skills &ndash; Cultivates interpersonal rapport and trust, both up and down, by exhibiting consistency and reliability; integrity, demonstrated awareness of others&rsquo; needs, listens for issues or conflicts and coaches&rsquo; others to relevant and meaningful solutions.</li><li>
Influence &ndash; Communicates and writes proficiently to gain others&rsquo; support for ideas, proposals, projects, and solutions; articulates clear rationale in discussion of the benefits and drawbacks of various options, is assertive while exhibiting flexibility.
</li><li>Leveraging Technology - Effectively uses and generates information electronically integrates technology solutions and systems.</li></ul> 

Requirements 
The Experience You Need to Have**:
<ul><li>High school graduation or GED;</li><li>
Three years of fleet maintenance operations or program coordination experience of which two years include contract administrative management;</li><li>
Or equivalent combination of training and experience.</li></ul>
Licenses, Certificates, and Special Requirements :<ul><li>
Maintain a valid driver&rsquo;s license and the ability to maintain insurability under the Authority&rsquo;s vehicle insurance policy.</li><li>
Successful completion of a fingerprint-based background investigation, training, and testing required for employment and operation of Authority and San Diego County physical security, surveillance, radio and telecommunications equipment.
</li></ul>Preferred Licenses; Certificates; Special Requirements:
Certified Automotive Fleet Manager (CAFM), Certified Automotive Fleet Specialist (CAFS), Certified Transportation Professional (CTP), Certified Maintenance &amp; Reliability Professional (CMRP), or Certified Professional in Asset Management (CPAM), Fleet Management APWA, Fleet Management NAFA.<ul><li>Driving is an Essential Function</li></ul>
This role requires regular driving as a critical part of performing work-related duties, specifically involving the operation of Airport Authority vehicles. A valid California driver&rsquo;s license is required, along with strict adherence to all traffic laws and safety regulations. Applicants must maintain an acceptable driving record to operate Authority vehicles. Compliance with Airport Authority vehicle use policies, including safety protocols and reporting requirements, is mandatory. Applicants must acknowledge that driving Airport Authority vehicles is an essential function of this role.
**Don&rsquo;t meet every requirement? That&rsquo;s okay. At San Diego International Airport, we value your unique experience and your willingness to learn. Some roles require specific qualifications or degrees, but others don&rsquo;t&mdash;and we're always open to individuals committed to growth and excellence. If this sounds like you, we encourage you to apply. And if it&rsquo;s not the right fit, we&rsquo;ll keep you in mind for future opportunities. We may have the perfect spot for you to land.
EEO Statement
It is the policy of the San Diego County Regional Airport Authority to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, SDCRAA will provide reasonable accommodations for qualified individuals with disabilities.
Physical &amp; Mental Demands
Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation will be evaluated on an individual basis and depends, in part, on the specific requirements for the job, the limitations related to disability and the ability of the hiring department to accommodate the limitation. If you need any form of accommodation during the recruitment process, please inform the Talent Acquisition Partner (Recruiter).
Under California Government Code Sections 3100 - 3109, public employees are designated disaster service workers. The term &quot;public employees&quot; includes all persons employed by the state or any county, city, state agency, or public district. Disaster service workers are required to participate in such disaster service activities as they may be assigned to them by their employer or law.</div>

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