fleet operations coordinator

Amerit Fleet Solutions

<div>Position Summary:
<div><b>
Amerit Fleet Solutions</b>, one of the leading fleet maintenance companies in the U.S., is seeking an experienced and detail-driven <b>Fleet Maintenance Operations Coordinator</b> to join our growing team! At Amerit, we manage maintenance programs for some of the nation&rsquo;s largest fleets &mdash; ensuring services are performed efficiently, safely, and in full compliance with customer expectations and regulatory standards.</div><div></div><div><b><br>
Compensation: </b>$24p/h - $31 p/h paid weekly</div><div><b>
Schedule: </b>Friday-Monday 12 pm - 11 pm EST</div><h2 class="jobSectionHeader"><b>
Position Summary</b></h2><div>
The Fleet Maintenance Operations Coordinator is responsible for maintaining the vended fleet for Amerit&rsquo;s customers by ensuring all scheduled maintenance is completed on time and in <b>compliance with customer requirements, state regulations, and federal DOT standards</b>.<br>
<br>
This includes managing services such as oil changes, state inspections, DOT inspections, and aerial inspections, as well as coordinating any additional maintenance required to keep customer fleets operational and compliant.<br>
<br>
The <b>ideal candidate is highly organized, process-oriented, and excels at communication and follow-up</b>. They will work closely with drivers, supervisors, and vendors to ensure maintenance is completed by due dates, escalate delays, and verify service accuracy and cost.</div><h2 class="jobSectionHeader"><b>
Essential Duties &amp; Responsibilities</b></h2><ul><li><b>
Coordinate</b> and track all scheduled and<b> required fleet maintenance services</b> (PMs, oil changes, DOT inspections, state and aerial inspections, etc.).</li><li>
Ensure all <b>maintenance is completed in full compliance with customer standards, OEM specifications, and state/federal regulations</b>.</li><li><b>
Communicate</b> regularly with drivers and supervisors to confirm scheduling, escalate no-shows, and resolve service delays.</li><li>
Work directly with vendors to schedule, monitor, and <b>confirm service completion</b> for assigned fleets.</li><li><b>
Review and verify estimates</b> and invoices using book rates for accuracy in cost, labor hours, and parts pricing.</li><li>
Evaluate <b>vendor performance</b> based on timeliness, accuracy, and quality of service.</li><li>
Maintain thorough and <b>organized documentatio</b>n of all maintenance events in the designated fleet management system as the official system of record.</li><li>
Track and <b>report</b> on maintenance due dates, overdue services, and compliance metrics.</li><li>
Support escalation of unresolved maintenance issues to supervisors or vendor management for resolution.</li><li>
Ensure all <b>PM, DOT, and state inspections</b> are completed prior to expiration and compliant with customer KPIs.</li><li><b>
Partner</b> with internal teams (e.g., billing, parts, warranty) as needed to ensure cost accuracy and repair accountability.</li><li>
Uphold Amerit&rsquo;s standard of excellence, <b>safety, and compliance</b> across all vendor and maintenance activities.</li></ul><h2 class="jobSectionHeader"><b>
Our Ideal Candidate Will Have:</b></h2><ul><li><b>
Minimum of 2 years in fleet maintenance coordination, service writing, or vendor management.</b></li><li><b>
Technical Knowledge:</b> Strong understanding of automotive and fleet maintenance practices, including <b>PM schedules, DOT and state inspections,</b> and vendor repair processes.</li><li><b>
Organization</b>: Must be highly <b>organized and detail-oriented</b>, capable of tracking large volumes of maintenance schedules and ensuring all work is completed on time.</li><li><b>
Communication:</b> Excellent written and verbal communication skills to interact effectively with drivers, vendors, and supervisors.</li><li><b>
Analytical Skills:</b> Ability to <b>evaluate and compare estimates</b> against book rates and average repair times to verify invoice accuracy.</li><li><b>
Technology:</b> Proficiency in <b>fleet management systems</b> (e.g., Hub, Dossier, FleetFocus, or similar) and Microsoft Office Suite (Excel, Outlook, Teams).</li><li><b>
Problem Solving:</b> Ability to resolve scheduling conflicts, vendor delays, and <b>compliance</b> issues under tight deadlines.</li><li><b>
Documentation:</b> Proven ability to <b>maintain accurate records</b>, service logs, and compliance documentation as a system of record.</li><li><b>
Industry Knowledge:</b> <b>Automotive repair experience or prior technician background strongly preferred.</b></li></ul><h2 class="jobSectionHeader"><b>
Education &amp; Certifications</b></h2><ul><li>
Bachelor&rsquo;s degree preferred in Business, Logistics, Automotive Management, or related field.</li><li>
Associate or Technical degree in Automotive, Diesel, or Logistics Management accepted with equivalent experience.</li><li>
High school diploma or equivalent required.</li></ul><h2 class="jobSectionHeader"><b>
Why Amerit?</b></h2><ul><li>
Full benefits within 30 days, including:</li><li>
Medical, Dental, and Vision coverage.</li><li>
Paid vacation, holidays, and sick time.</li><li>
401(k) with company match.</li><li>
Life and disability insurance.</li><li>
Career advancement opportunities in one of the fastest-growing fleet maintenance organizations in the nation.</li></ul><div><br>
Join Amerit Fleet Solutions &mdash; where organization, accountability, and service excellence keep our customers&rsquo; fleets moving.<br>
Apply today and make an impact by ensuring maintenance gets done right and on time!</div><div></div><div><br>
#Operations #Support #FleetMaintenaince #ServiceWriter #PartsCoord</div></div>

Fleet Maintenance Operations Coordinator

MyNetExpress

<p>We were a leading fleet management and delivery service company in UAE. We work with top players in e-commerce, grocery, and food delivery companies and provide them fleet consist of cars, motorcycles, electric cycles, and vans.</p><p>Job Description:</p><p>As a fleet coordinator, you'll be responsible for <b>managing and coordinating day to day operations of our fleet. </b></p><ul><li>Drivers&rsquo; Documentation and Record of Assigned Vehicles</li><li>Maintain the cars and drivers record</li><li>Fleet invoices verification</li><li>Receiving and Assigning Vehicles</li><li>Coordination with Rent A Car and Leasing companies</li><li>Email Communication</li></ul><p>Desired Skill &amp; Expertise:</p><ul><li>Minimum 1 - 2 years of experience in a fleet management, rent a car, or similar role</li><li>Computer proficiency</li><li>Proficiency in Excel and Email communication</li><li>Time-management and organizational skills</li><li>Excellent communication, interpersonal, and organizational skills</li></ul><p>Job Type: Full-time</p><p>Pay: AED4,000.00 - AED5,000.00 per month</p>

Fleet Coordinator

Dollar Car Rental - AAA Group

<p><b>Role Overview: </b></p><p>The Agency Service Coordinator is responsible for coordinating all repair, service, and accident related activities for branded vehicles handled by authorized external agencies. The role ensures smooth vehicle movement between locations, timely repair completion, cost control, accurate documentation, and system updates, while working closely with internal teams and external service partners to minimize vehicle downtime and support business operations.</p><p><b>Key Responsibilities: </b></p><ul><li>Coordinate the daily drop-off and pick-up of out-of-service vehicles to and from authorized service agencies.</li></ul><ul><li>Liaise with external agencies for vehicle servicing, mechanical repairs, bodywork, and accident repairs, ensuring timely completion and release of vehicles.</li></ul><ul><li>Follow up closely with agencies to reduce turnaround time and ensure vehicles are returned to service as scheduled.</li></ul><ul><li>Prepare, submit, and track all documentation required for agency warranty and service claims.</li></ul><ul><li>Negotiate repair costs, estimates, and timelines with agencies to achieve cost efficiency while maintaining quality standards.</li></ul><ul><li>Update internal systems accurately when vehicles are sent to agencies and upon release back to operations.</li></ul><ul><li>Coordinate internally with the workshop, fleet, operations, and procurement teams to align repair decisions and priorities.</li></ul><ul><li>Monitor repair progress and escalate delays, cost discrepancies, or quality concerns when necessary.</li></ul><ul><li>Maintain proper records of agency repairs, costs, warranties, and service history.</li></ul><p><b>Skills and Qualifications: </b></p><ul><li>Diploma or Bachelor&rsquo;s degree in Automotive Technology, Mechanical Engineering, Business Administration, or a related field.</li></ul><ul><li>Atleast 3&ndash;5 years of relevant experience in fleet operations, automotive service coordination, workshop operations, or agency/vendor management (rental or automotive industry preferred).</li></ul><ul><li>Strong understanding of vehicle repairs, servicing processes, warranty claims, and accident repairs.</li></ul><ul><li>Experience coordinating with authorized dealers or branded service agencies (e.g., BMW, Audi, Mercedes-Benz, Lexus, Porsche, Toyota, Nissan, etc.) is a strong advantage.</li></ul><ul><li>Good coordination, negotiation, and follow-up skills.</li></ul><ul><li>Strong organizational skills with the ability to manage multiple vehicles and agencies simultaneously.</li></ul><ul><li>Proficiency in system updates, ERP/fleet management systems, and basic reporting.</li></ul><ul><li>Ability to work under pressure and meet tight operational deadlines.</li></ul><p>Job Type: Full-time</p><p>Pay: AED3,500.00 - AED4,000.00 per month</p>

Branded Vehicle Service Coordinator

AVANZA LOGISTICS PVT LTD

<p>Job description:</p><p>We are seeking a highly organized and proactive <b>Operations Executive</b> to oversee the management of car drivers and passenger car fleet operations. The ideal candidate will be responsible for coordinating drivers, maintaining fleet efficiency, ensuring compliance with safety regulations, and delivering a seamless experience for passengers and clients.</p><p><b>Key Responsibilities: Fleet &amp; Driver Management:</b></p><ul><li>Oversee daily operations of the car fleet, ensuring smooth scheduling and dispatch.</li><li>Assign and monitor drivers to ensure optimal utilization.</li><li>Ensure drivers comply with company &amp; client policies, traffic laws, and safety regulations.</li><li>Track vehicle usage, fuel consumption, and trip schedules.</li><li>Implement best practices to reduce costs and enhance operational efficiency.</li></ul><p><b>Customer &amp; Client Coordination:</b></p><ul><li>Serve as the primary point of contact for clients and passengers, addressing queries and complaints.</li><li>Ensure timely pick-up and drop-off services with high customer satisfaction.</li><li>Handle emergency requests and unforeseen delays efficiently.</li></ul><p><b>Technology &amp; Reporting:</b></p><ul><li>Utilize software to monitor vehicle movement and driver performance.</li><li>Prepare daily, weekly, and monthly reports on fleet performance and operational KPIs.</li><li>Analyze data to identify areas of improvement and suggest process optimizations.</li></ul><p><b>Qualifications &amp; Skills:</b></p><ul><li>Bachelor&rsquo;s degree/Diploma in Business Administration, Logistics, or a related field.</li><li><b>Minimum 1 year Experience in fleet operations or transportation management</b>.</li><li>Strong organizational and problem-solving skills.</li><li>Good knowledge of local traffic laws and vehicle maintenance practices.</li><li>Proficiency in MS Office and fleet tracking software.</li><li>Ability to work under pressure and handle operational challenges effectively.</li><li>Excellent communication and interpersonal skills.</li></ul><p><b>Preferred Skills:</b></p><ul><li>Experience managing a team of drivers.</li><li>Familiarity with GPS tracking and route optimization tools.</li><li>Strong negotiation skills for dealing with vendors and service providers.</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: ₹16,000.00 per month</p><p>Benefits:</p><ul><li>Health insurance</li></ul><p>Work Location: In person</p>

Operations Executive

DP World

<div><div><p><div><div><div><div><p><b>3. KEY RESPONSIBILITY<br>
</b></p></div></div><br>
<div><div><div><ul><li><p>Support the execution of fleet operations plans to meet daily transportation and workforce deployment requirements.
</p></li></ul><ul><li><p>Coordinate vehicle allocation and assist with route planning to ensure timely and efficient employee transportation across assigned locations.
</p></li></ul><ul><li><p>Support the implementation of transport models that accommodate shift patterns, peak demand, and operational changes.
</p></li></ul><ul><li><p>Oversee daily staff transportation activities, ensuring alignment with approved manpower schedules and service commitments.
</p></li></ul><ul><li><p>Monitor and support shift‑based transport operations to ensure uninterrupted 24/7 service delivery.
</p></li></ul><ul><li><p>Coordinate preventive maintenance, repairs, and vehicle inspections to ensure fleet availability, safety, and regulatory compliance.
</p></li></ul><ul><li><p>Manage vehicle administration activities including registration, renewals, accident reporting, and insurance coordination.
</p></li></ul><ul><li><p>Support fleet budgeting activities, including monitoring fuel, leasing, and driver‑related costs, and identifying cost‑saving opportunities.
</p></li></ul><ul><li><p>Supervise drivers and transport support staff, ensuring adherence to duty schedules, safety requirements, and operational instructions.
</p></li></ul><ul><li><p>Track and report key fleet performance indicators such as vehicle availability, on‑time performance, safety incidents, and service quality.
</p></li></ul><ul><li><p>Use fleet management systems and GPS tracking tools to monitor operations and support accurate reporting.
</p></li></ul>Coordinate with Procurement, Finance, vendors, and internal stakeholders to address operational requirements, escalations, and follow‑ups.<br>
<ul><li>
</li></ul></div></div></div><br>
<br>
<div></div><div><div><p><b>4. TECHNICAL COMPETENCIES<br>
</b></p></div></div><br>
<div><div><ul><li>Fleet Management and Telematics Systems
</li><li>Vehicle Maintenance Coordination and Basic Mechanical Knowledge
</li><li>Transport and Regulatory Compliance
</li><li>Use of Technology and Automation in Fleet Operations
</li><li><p>Strong people management, organizational, and coordination skills.<br>
</p></li></ul></div></div><br>
<br>
<br>
<br>
<p></p><div><div><p><b>5. FUNCTIONAL RELATIONSHIPS<br>
</b></p></div></div><br>
<div><div>Internal stakeholders including Operations, Procurement, Finance, HSE, and client representatives; external service providers and fleet vendors.
</div></div><br>
</div></div></p><p>#LI-MR1</p></div></div>

ASSISTANT MANAGER - FLEET

Anasia

<p></p><div><div><div><p>0&ndash;2 Years in Logistics/Fleet Operations</p>
<p><b>Location:</b> Cairo, Egypt <b>Category:</b> Supply Chain
</p></div><p></p><div><p><b>Qualifications:</b></p>
<ul><li>Bachelor&rsquo;s in Logistics, Supply Chain, or related field</li><li>
0&ndash;2 years of logistics/fleet operations experience</li><li>
Knowledge of fleet management systems and GPS tools</li><li>
Strong documentation and reporting skills</li><li>
Proficiency in Excel and logistics software</li></ul><br>
<br>
<p><b>Responsibilities:</b></p>
<ul><li>Monitor Deliveries! Optimize routes and schedules to ensure on‑time delivery.</li><li>
Manage Rentals! Coordinate with 3PL partners and maintain rental truck records.</li><li>
Track Fleet! Prepare delivery tracking reports and implement GPS systems.</li><li>
Supervise Delegators! Oversee daily activities, attendance, and operational challenges.</li><li>
Prepare Reports! Compile fleet expenses, rental, commission, and allowances reports.</li></ul></div></div></div><p></p>

Fleet Support Specialist

Relentless Transport

<p>Job Overview</p><p>We are looking for a dynamic and proactive <b>Sourcing Executive</b> to manage and hire marketplace trucks for client deployments. The role involves sourcing vehicles through calls, WhatsApp coordination, and market networking to ensure timely truck availability based on operational requirements.</p><p>The ideal candidate must be fluent in <b>Urdu, Hindi, and Punjabi</b>. Knowledge of <b>Arabic</b> will be considered an added advantage.</p><p>Key Responsibilities</p><ul><li>Source and hire marketplace trucks based on daily operational requirements.</li><li>Contact truck owners and drivers via <b>phone calls, WhatsApp, and networking channels</b>.</li><li>Negotiate competitive rates while ensuring service quality and compliance.</li><li>Maintain a database of active truck suppliers and owner-operators.</li><li>Ensure timely deployment of trucks as per client schedules.</li><li>Coordinate documentation, driver details, and vehicle information before dispatch.</li><li>Follow up on truck movements and support operations during active trips.</li><li>Build long-term relationships with transport partners and fleet owners.</li><li>Monitor market rates and provide updates to the operations team.</li></ul><p>Required Skills &amp; Qualifications</p><ul><li>1&ndash;3 years of experience in <b>transport sourcing, fleet operations, or logistics coordination</b>.</li><li>Fluency in <b>Urdu, Hindi, and Punjabi (Mandatory)</b>.</li><li>Arabic speaking is a plus.</li><li>Strong negotiation and communication skills.</li><li>Comfortable handling high volumes of calls and WhatsApp coordination.</li><li>Good understanding of trucking operations and marketplace dynamics.</li><li>Basic knowledge of Excel / Google Sheets for tracking deployments.</li><li>Target-oriented and capable of working in a fast-paced environment.</li></ul><p>Job Type: Full-time</p><p>Pay: AED3,500.00 - AED4,000.00 per month</p>

Truck Sourcing Executive

Search 10000+ Fleet operations coordinator jobs near you this March. New roles added regularly across leading industries. Apply today.