fleet service manager

Gargash Group

<div>
 
 
 Job Overview
 
 
 
 The Fleet Manager will be responsible for ensuring the efficient operation, maintenance, and deployment of our care lease fleet. This role is crucial in maintaining high-quality vehicles, optimising asset utilisation, and delivering excellent customer service.
 
 
 
 
 
 
 KEY DUTIES AND RESPONSIBILITIES
 
 
 <ul>
 <li>
 Manage and lead the fleet management team, including training, and performance evaluations.
 </li>
 <li>
 Develop and implement a comprehensive maintenance schedule for all vehicles.
 </li>
 <li>
 Coordinate regular inspections, repairs, and preventive maintenance to ensure fleet safety and reliability.
 </li>
 <li>
 Manage relationships with external service providers, mechanics, and suppliers.
 </li>
 <li>
 Plan and execute the acquisition of new vehicles as needed to meet business demands.
 </li>
 <li>
 Evaluate and manage the disposal of aging or obsolete vehicles through sales, auctions, or other means.
 </li>
 <li>
 Monitor vehicle utilisation and analyse data to optimise fleet size and composition.
 </li>
 <li>
 Develop strategies to maximise vehicle uptime and minimise downtime.
 </li>
 <li>
 Recruit, train, and supervise a team of drivers.
 </li>
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 Ensure drivers adhere to safety protocols, including compliance with traffic regulations and vehicle inspection procedures.
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 <li>
 Develop and manage the fleet budget, including operating expenses, maintenance costs, and capital expenditures.
 </li>
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 Identify cost-saving opportunities and implement efficiency measures.
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 Ensure all vehicles meet legal and regulatory requirements, including licensing, insurance, and emissions.
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 <li>
 Maintain accurate records of vehicle maintenance, repairs, and inspections.
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 Generate and analyse reports on fleet performance, costs, and key performance indicators. &bull; Make data-driven recommendations for process improvements.
 </li>
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 Collaborate with the team to address customer inquiries, concerns, and issues related to fleet operations.
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 Collaborate with key stakeholders, including clients and internal departments, to develop SLAs.
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 Monitor and enforce SLAs to ensure service quality and customer satisfaction.
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 Regularly review and revise SLAs to align with business goals and changing customer needs.
 </li>
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 Uphold company values throughout business practices and utilise sound judgment in decision making.
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 Any other additional duties as may be required by management based on needs of the business
 </li>
 </ul>
 
 
 
 
 
 POSITION REQUIREMENTS
 
 
 <ul>
 <li>
 5-7 years of proven experience in Fleet Manager or a similar role in the automotive industry.
 </li>
 <li>
 Strong leadership and team management skills.
 </li>
 <li>
 Strong knowledge of vehicle maintenance, safety regulations, and compliance
 </li>
 </ul>
</div>

Fleet Manager

Alghanim INDUSTRIES

Date: 14 Sept 2025
 
Location: 
KW
 
Company: 
Alghanim Industries
 
Long Description Job Summary
  To manage and supervise daily fleet operations, including leasing, vehicle movement, and maintenance activities.
 
 To seek new customers for leasing services and establish relationships with vehicle suppliers, ensuring optimal pricing and availability.
 
 To support the Fleet Manager in all aspects of fleet management and independently handle responsibilities in their absence.
 
Job Responsibilities
  Oversee daily fleet movements, ensuring timely and efficient allocation of vehicles for leasing and operational requirements.
 
 Manage the maintenance schedule for the fleet, coordinating with service providers to minimize downtime and ensure vehicles are in top condition.
 
 Identify and pursue new customer opportunities for leasing services, maintaining strong relationships with existing clients.
 
 Develop and maintain relationships with vehicle suppliers, negotiating pricing, terms, and availability to meet the company's fleet requirements.
 
 Generate and distribute periodical reports on fleet utilization, maintenance status, and leasing activities to the Fleet Manager and other relevant departments.
 
 Ensure compliance with company policies and legal regulations related to fleet operations.
 
Candidate Requirements
  High/Industrial school or technical diploma or its relevant.3-5 years of experience in fleet management, leasing, or a related field.
 
 Strong knowledge of vehicle maintenance, leasing agreements, and supplier negotiation.
 
 Excellent communication and negotiation skills; proficiency in English (Arabic preferred).
 
 Proficient in Microsoft Office applications.
 
 Ability to work independently, prioritize tasks, and manage multiple responsibilities simultaneously.
 
 A proactive approach to problem-solving with a strong desire to grow within the organization.
 
Education High School / Diploma

Sr. Fleet Supervisor

National International Federation LLC

Job Title: Service Manager &ndash; Car Rental CompanyLocation: Muscat, Sultanate of OmanCompany Overview:We are a leading car rental and leasing company in Oman, dedicated to providing high-quality mobility solutions and exceptional customer service. With a growing fleet and expanding operations, we are seeking a skilled and motivated Service Manager to join our team.Position Overview:The Service Manager will oversee the maintenance and service operations of our vehicle fleet, ensuring that all cars are maintained to the highest safety and quality standards. This role requires strong leadership, technical expertise, and the ability to manage a service team efficiently while coordinating with suppliers and workshops.Key Responsibilities:Manage and supervise the daily operations of the service department.Develop and implement preventive maintenance schedules for the fleet.Coordinate with workshops, suppliers, and spare parts vendors.Monitor vehicle downtime and ensure timely repairs.Maintain service records and ensure compliance with company policies.Lead and develop the service team (technicians, coordinators, etc.).Control service costs and prepare monthly reports.Ensure health, safety, and quality standards are followed.Requirements:Bachelor&rsquo;s degree in Mechanical/Automotive Engineering or related field (preferred).Minimum 5 years&rsquo; experience in automotive service management (car rental or dealership experience is an advantage).Strong knowledge of vehicle maintenance, repair processes, and spare parts.Excellent leadership, communication, and problem-solving skills.Ability to work under pressure and manage multiple priorities.Proficiency in MS Office; knowledge of fleet management systems is a plus.Fluency in English (Arabic is an advantage).Job Types: Full-time, Permanent

Service Manager – Car Rental Company

Tadweer Group

<div>
 
 
 Job Responsibilities
 
 
 <ul>
 <li>
 Develop and oversee comprehensive fleet and waste collection operations plans, ensuring efficient route execution, vehicle availability, and timely service delivery, resulting in consistent achievement of service-level agreements and operational targets.
 </li>
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 Review and endorse daily and weekly operational schedules and plans prepared by Fleet Controllers and Operations Support to ensure feasibility and alignment with performance expectations, enabling informed decision-making and operational excellence.
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 Coordinate across internal functions including Customer Service, Operation Support, Operations Support &amp; Analytics and Workshop Management to synchronize operational activities and ensure smooth execution of routine, bulk, and emergency services, minimizing delays and maximizing service coverage.
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 Monitor daily field operations using real-time dashboards, GPS tracking, and field reports to proactively identify and troubleshoot service disruptions, vehicle breakdowns, or operational bottlenecks, ensuring uninterrupted service delivery and high route adherence.
 </li>
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 Ensure effective coordination between the team and Operations Support team across all shifts to achieve consistent service execution, reduce operational friction, and minimize missed pickups or delays.
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 Provide on-ground decision-making support during service incidents to improve response time, reduce rework, and ensure continuity of field operations.
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 Act as the escalation point for critical operational issues, service failures, or stakeholder complaints, enabling fast-track troubleshooting and protecting service quality and brand reputation.
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 Manage root cause analysis of major field incidents and endorse corrective and preventive actions, reducing repeat occurrences and improving customer satisfaction.
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 Manage closure of escalated service complaints and validate incident resolution logs to ensure timely follow-up and learning application.
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 Collaborate with Workshop Management to schedule preventive maintenance, repairs, inspections, and decommissioning of vehicles, reducing unplanned downtime and ensuring fleet readiness across all shifts.
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 Review and endorse maintenance and decommissioning schedules based on fleet availability data and operational needs, maximizing resource utilization and service continuity.
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 Track performance trends and recurring vehicle issues to inform strategic decisions on replacements or fleet rotation, enhancing long-term cost-efficiency and reliability.
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 Analyse service performance reports, fleet utilization data, and route KPIs submitted by Fleet Controllers to identify deviations, inefficiencies, or risks, supporting data-led interventions and continuous improvement.
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 Validate operational data integrity across reporting systems to enable reliable decision-making and ensure audit readiness.
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 Identify systemic inefficiencies, resource constraints, or high-cost drivers across the value chain and implement targeted initiatives to optimize cost, time, and service quality.
 </li>
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 Leverage GIS-generated route data and spatial analysis provided by the GIS team to optimize fleet deployment and enhance route planning decisions, resulting in improved field efficiency and reduced fuel consumption.
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 Manage routing, regular route optimization, and cost management activities, coordinating closely with the GIS Specialist to ensure efficient and cost-effective fleet operations.
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 Coordinate with GIS Specialist and Fleet Controller to pilot and adopt technology-driven solutions such as route optimization tools, mobile apps, or dashboard analytics, improving operational agility and service responsiveness.
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 Promote a safety-conscious culture through regular field oversight and discipline enforcement, resulting in improved risk resilience and lower incident rates.
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 Ensure responses to inquiries, service requests, and inspections from municipal entities and regulatory authorities, ensuring accurate reporting, timely coordination, and adherence to local waste management regulations and standards.
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 Manage internal and external audit by providing necessary documentation, ensuring smooth communication, and taking actions on audit findings to improve organizational processes and compliance.
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 Support and participate in community events, workshops, and meetings to promote awareness of waste management services and encourage community involvement.
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 Identify opportunities for improving operational efficiency, service quality, and sustainability, fostering a culture of continuous improvement to support the achievement of organizational objectives.
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 Perform any additional duties related to fleet management, service delivery operations and cross functional coordination as assigned by the line manager, ensuring alignment with organizational objectives, and contributing to the overall success of the team.
 </li>
 </ul>
 
 
</div>

Budget Rent a Car, UAE

<div>
 
 The Fleet Administration Manager is a critical role responsible for the entire lifecycle of administrative and financial operations for the company's vehicle fleet. This position ensures all fleet-related documentation, licensing, registration, compliance, and financial processes are executed with maximum efficiency, accuracy, and compliance with UAE federal, emirate-specific regulations and company policies. Working closely with physical operations (Fleet Manager), the incumbent will leverage data and robust processes to control costs, mitigate risk, and support the profitability of the fleet.
 
 
 
 
 
 
 Roles and Responsibilities
 
 
 
 
 
 
 
 1. Fleet Documentation &amp; Lifecycle Administration:
 
 
 <ul>
 <li>
 
 End-to-End Process Ownership:
 
 Design, implement, and manage a seamless, standardized process for the administration of every vehicle from pre-delivery to final disposal. This includes creating checklists for new vehicle onboarding (e.g., confirming chassis number accuracy, coordinating initial registration) and de-fleeting (e.g., ensuring all liabilities are cleared before sale).
 </li>
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 Centralized Record Management:
 
 Establish and maintain a single source for all fleet documentation, including vehicle registration cards (Mulkiya), insurance certificates, purchase invoices, lease agreements, and transfer documents. Implement a digital archiving system for easy retrieval and audit readiness.
 </li>
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 Insurance Program Administration:
 
 Act as the primary admin lead for the fleet insurance program. Responsibilities include:
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 Maintaining an accurate and up-to-date vehicle schedule for the insurer.
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 Facilitating the timely processing of insurance claims by providing all required documentation to the insurer and the Finance department.
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 Analyzing insurance-related costs and reporting on trends.
 </li>
 </ul>
 
 
 
 
 
 2. Proactive Compliance &amp; Regulatory Governance:
 
 
 <ul>
 <li>
 
 Regulatory Intelligence:
 
 Proactively monitor the official portals and communications from UAE federal and emirate-specific authorities (RTA, Dubai Police, Abu Dhabi Police, Darb, etc.) for any changes in legislation, processes, or required documentation that impacts the fleet.
 </li>
 <li>
 
 Compliance Auditing:
 
 Conduct regular internal audits of a sample of vehicles across different emirates to ensure 100% compliance in registration, insurance, and testing standards. Pre-emptively identify and rectify any discrepancies.
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 Policy &amp; Procedure Development:
 
 Develop, document, and disseminate clear Standard Operating Procedures (SOPs) for all fleet administration tasks to ensure consistency and compliance across the organization.
 </li>
 </ul>
 
 
 
 
 
 3. Vehicle Maintenance &amp; Repair Billing Control:
 
 
 <ul>
 <li>
 
 Maintenance Administration Oversight:
 
 Manage the
 
 administrative
 
 framework of the preventive maintenance program. Ensure that reminders are generated, work orders are accurately logged in the system, and that all maintenance activities are fully documented for each vehicle's history.
 </li>
 <li>
 
 Billing Verification
 
 : Implement a rigorous process for reviewing, verifying, and approving all maintenance, repair, and tire-related invoices from vendors and workshops.
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 Task Validation
 
 : Cross-reference invoices with work orders to ensure all billed tasks were authorized and completed.
 </li>
 <li>
 
 Parts Validation:
 
 Verify the cost and quantity of parts used against standard price lists and the vehicle's recorded mileage.
 </li>
 <li>
 
 Warranty Recovery:
 
 Ensure all repair orders are checked for potential manufacturer or part warranty coverage before payment is processed, maximizing cost recovery.
 </li>
 <li>
 
 Cost Analysis &amp; Reporting:
 
 Track and analyze maintenance spend by vehicle, vehicle type, vendor, and branch. Identify outliers, trends, and opportunities for cost savings. Report these findings to the Fleet Manager and CFO.
 </li>
 </ul>
 
 
 
 
 
 4. Financial Stewardship &amp; Cost Optimization:
 
 
 <ul>
 <li>
 
 Budgetary Control:
 
 Work with the CFO to develop the annual budget for all fleet administration costs (registration renewals, fine management, testing fees, etc.). Track actual spend against budget and provide detailed variance analyses.
 </li>
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 Invoice Management:
 
 Oversee the entire accounts payable process for fleet-related expenses. Validate all invoices for accuracy against services rendered (e.g., confirming registration fees are correct) before submitting for payment.
 </li>
 <li>
 
 Fine Management System:
 
 Establish a robust process for the management, validation, allocation, and dispute of traffic and parking fines. This includes:
 </li>
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 Implementing a system to quickly assign fines to the responsible rental customer or branch.
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 Working with the Government Relations Officer to formally dispute incorrect fines through the official channels.
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 Reporting on fine trends to the Fleet Manager to identify problematic areas or driver behaviors for targeted training.
 </li>
 </ul>
 
 
 
 
 
 5. Collaboration &amp; Government Liaison:
 
 
 <ul>
 <li>
 
 Team Leadership:
 
 Lead, mentor, and develop a high-performing admin team. Foster a culture of continuous improvement, accuracy, and exceptional internal customer service for the operations team.
 </li>
 <li>
 
 Partnership with Fleet Manager:
 
 Maintain a daily, collaborative relationship with the Fleet Manager. Ensure the administrative operations fully supports the logistical and operational work (e.g., planning registration timelines around vehicle maintenance schedules, ensuring smooth documentation flow for quick dealer transfers).
 </li>
 <li>
 
 TARS:
 
 Ensure timely opening and closing of TARS contract.
 </li>
 <li>
 
 Collaboration with Government Relations Officer:
 
 This is a critical partnership.
 </li>
 <li>
 
 Channel for Communication:
 
 Utilize the Government Relations Officer as the primary channel for all formal communications and negotiations with government entities, ensuring a consistent and professional corporate representation.
 </li>
 </ul>
 
 
 
 
 
 6. Procurement &amp; Disposal Support:
 
 
 <ul>
 <li>
 
 New Vehicle Procurement:
 
 Work closely with the Procurement team to ensure all necessary documentation (e.g., proof of purchase, conformity certificates, import documents) is accurately received from the supplier to facilitate a swift and error-free first-time registration process.
 </li>
 <li>
 
 Vehicle Disposal Support:
 
 Provide comprehensive administrative support for the end-of-life process. This includes preparing all required documentation for car auctions and private sales, ensuring the smooth transfer of ownership to the buyer, and providing the Finance team with the necessary paperwork to process the de-capitalization of the asset.
 </li>
 </ul>
 
 
 
 
 
 Qualifications/Requirements/Experience
 
 
 <ul>
 <li>
 
 Education:
 
 Bachelor&rsquo;s degree in business administration, Finance, Logistics, or a related field.
 </li>
 <li>
 
 Experience:
 
 Minimum of 8-10 years of experience in fleet administration, automotive logistics, or a similar role, with at least 5 years in a managerial capacity.
 </li>
 <li>
 
 Industry Background:
 
 Experience within the car rental, leasing, automotive, or logistics industry in the UAE is
 
 highly preferred
 
 .
 </li>
 <li>
 
 Technical Skills:
 
 Expert knowledge of UAE vehicle registration and traffic laws across multiple emirates. Advanced skills in MS Office (especially Excel for data analysis and reporting).
 </li>
 <li>
 
 Language:
 
 Fluency in English is essential. Proficiency in Arabic is a significant advantage.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 Please note only shortlisted candidates will be contacted. Thanks for your interest in joining us!
 
 
 
 
 
</div>

Fleet Administration Manager

DEOW INTERNATIONAL

Role OverviewWe are seeking an experienced Fleet Operations Manager to oversee, manage, and optimize the company&rsquo;s fleet operations. The role requires strong leadership, planning, and organizational skills to ensure efficient fleet utilization, cost control, and compliance with UAE transport regulations.Key Responsibilities<ul><li>Manage daily operations of the company fleet (light &amp; heavy vehicles).</li><li>Supervise drivers, transport leaders, and support staff to ensure smooth operations.</li><li>Ensure vehicles are properly maintained, serviced, and meet safety standards.</li><li>Monitor fuel usage, mileage, and maintenance costs to reduce operational expenses.</li><li>Develop fleet policies, SOPs, and compliance procedures.</li><li>Manage route planning, scheduling, and timely dispatch of vehicles.</li><li>Maintain accurate fleet records, registrations, insurance, and licenses.</li><li>Ensure compliance with RTA, DOT, and UAE transport regulations.</li><li>Implement GPS tracking and fleet management software for efficiency.</li><li>Handle accident/incident reports and liaise with insurance companies.</li><li>Prepare operational reports for management and provide recommendations.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Logistics, Transport Management, Business Administration, or related field.</li><li>Minimum 5&ndash;8 years of experience in fleet/transport management in UAE.</li><li>Strong knowledge of fleet operations, vehicle maintenance, and UAE traffic regulations.</li><li>Proven experience managing a large fleet (light/heavy vehicles).</li><li>Excellent leadership, organizational, and communication skills.</li><li>Proficiency in fleet management systems and MS Office.</li><li>Valid UAE Driving License preferred.</li></ul>Key Skills<ul><li>Fleet planning &amp; optimization</li><li>Cost control &amp; fuel management</li><li>Leadership &amp; team management</li><li>Compliance with UAE transport regulations</li><li>Problem-solving &amp; decision-making</li></ul>Job Types: Full-time, PermanentPay: AED10,000.00 - AED20,000.00 per monthApplication Question(s):<ul><li>Do you have experience as a Fleet Operations Manager </li><li>How many years of experience do you have in the UAE?</li><li>Are you available to join immediately?</li><li>Do you speak Arabic ?</li></ul>

FLEET OPERATIONS MANAGER

Wagner Equipment Co.

<div>Would you like to be part of a focused, dedicated team? Do you want to work and grow with other motivated, ambitious people?

Wagner Equipment Co. offers challenging career opportunities, extensive training and employee development along with an opportunity to grow your career and thrive under Wagner&rsquo;s reputation for excellence. We offer excellent benefits and supply you with the tools you need to maximize your potential and grow within Wagner.

Benefits include:
<ul>
<li>Paid Time Off (PTO) Plan - Up to 96 hours of PTO in your first year + 8 company paid holidays</li>
<li>Medical, dental, and vision insurance</li>
<li>Life and AD&amp;D Insurance</li>
<li>Retirement Plans - 401K and Roth 401K , eligible employees can receive a company contribution up to 7%</li>
<li>Tuition Reimbursement</li>
<li>Employee Assistance Program (EAP)</li>
<li>CEFCU- Citizens Equity First Credit Union - Employees have access to services include payroll deductions savings, accounts, loans, VISA card, and more.</li>
<li>Additional Benefits include: Unum Supplemental life Insurance, Aflac Critical Illness + Accidental Insurance, ID WatchDog and discounted employee phone plans.</li>
</ul>
The Fleet Equipment Manager is responsible for overseeing the lifecycle of rental fleet assets, including acquisition, deployment, utilization, and disposal. This role ensures that the rental fleet is optimized for availability, reliability, and profitability while aligning with operational goals and safety standards.

Pay Range: $77,496.28 - $106,200.65 Annually 
Pay range is dependent upon education &amp; experience.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Fleet Planning &amp; Acquisition
<ul>
<li>Collaborate with Regional Operations and Rentals Sales Managers to forecast fleet needs based on market demand and utilization trends.</li>
<li>Manage the procurement process for new and used equipment, including Rental Purchase Options (RPO) returns and unplanned additions.</li>
<li>Maintain accurate records of fleet additions, transfers, and disposals.</li>
<li>Maintain and enhance vendor relationships.</li>
<li>Participate and lead discussions in monthly inventory meetings.</li>
</ul>
Fleet Operations &amp; Optimization
<ul>
<li>Monitor fleet utilization and recommend redeployment, repositioning, or disposal strategies to maximize ROI.</li>
<li>Develop strategies to optimize rental rates based on market trends and asset utilization to maximize financial returns.</li>
</ul>
Reporting &amp; Analysis
<ul>
<li>Prepare and analyze fleet performance reports, including utilization, cost per hour, and lifecycle metrics.</li>
<li>Support budgeting and capital planning processes with data-driven insights.</li>
<li>Prepare and analyze fleet reports as required by accounting and VP of Rental.</li>
<li>Prepare and provide weekly and monthly updates on fleet size and key updates to VP of Rental.</li>
<li>Ensure compliance metrics are met through inventory process.</li>
</ul>
Leadership &amp; Collaboration
<ul>
<li>Supervise Rental Fleet Analyst and Sales and Rental Support Specialist, providing guidance, coaching, performance reviews and performance management.</li>
<li>Serve as a liaison between Rental Operations, Sales, Service, and Transportation teams.</li>
<li>Communicate new fleet, updated rental rates, and any relevant information important to supporting frontline teams.</li>
<li>Provide guidance to Rental Coordinators and Branch Managers on fleet-related matters.</li>
</ul>
Required Education and Experience:
<ul>
<li>5+ years of experience in fleet or equipment management, preferably in the rental or construction industry.</li>
<li>Strong understanding of heavy equipment specifications, applications, and maintenance.</li>
<li>Proficiency in fleet management systems and Microsoft Office Suite.</li>
<li>Excellent communication, organizational, and analytical skills.</li>
</ul>
Physical Demands &amp; Competencies:
<ul>
<li>Standing, walking, talking, sitting, use of hands &amp; hearing</li>
<li>Data Entry, telephone, reading/writing, reasoning, organizational, communication &amp; math skills</li>
<li>Safety &amp; Product Knowledge</li>
<li>Sedentary work that primarily involves sitting/standing but may require occasionally lifting and/or moving up to 32 pounds.</li>
</ul>
Travel Requirements:
<ul><li>1- 25%</li>
</ul>
Work Environment:
<ul>
<li>Noise: Quiet</li>
<li>Indoors</li>
</ul>
Other Duties:

Job Offers are contingent upon all required pre-employment screenings which may include but are not limited to background checks, drug/alcohol testing, fit for duty testing, and any other job-related tests/screenings.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently.

Wagner Equipment Co. is an EEO/AA/Veterans/Disabled employer.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.</div>

Fleet Equipment Manager

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