fm coordinator

Affordable

Job Summary:The FM Coordinator is responsible for supporting the daily operations of the Facilities Management team, ensuring all building services are maintained effectively and efficiently. This role involves coordinating maintenance tasks, handling service requests, managing vendors, and playing a key role in the preparation, review, and comparison of quotations for facilities-related work and purchases.Key Responsibilities:<ul><li>Coordinate and schedule planned preventive maintenance (PPM) and reactive maintenance tasks.</li><li>Prepare, request, and evaluate quotations for facilities works, repairs, and service contracts.</li><li>Compare supplier quotes and assist in selecting the most cost-effective and compliant options.</li><li>Manage and update purchase orders, service requests, and maintenance records.</li><li>Liaise with vendors, contractors, and suppliers to ensure timely and high-quality service delivery.</li><li>Respond to internal facilities helpdesk tickets and ensure issues are resolved within defined SLAs.</li><li>Monitor and manage budgets related to maintenance and operational costs.</li><li>Assist with invoicing, procurement documentation, and approval workflows.</li><li>Support office moves, space planning, and workplace service requirements.</li><li>Ensure compliance with health, safety, and building regulations.</li><li>Conduct routine inspections and report on facility condition and contractor performance.</li></ul>Key Skills and Competencies:<ul><li>Strong organizational skills with the ability to multitask and prioritize effectively.</li><li>Excellent communication and interpersonal skills.</li><li>Proficiency in quotation management, vendor comparison, and procurement processes.</li><li>Working knowledge of CAFM/CMMS systems (preferred but not required).</li><li>Basic understanding of building systems (HVAC, electrical, plumbing).</li><li>Attention to detail with a proactive and problem-solving mindset.</li><li>Familiarity with workplace health and safety standards.</li></ul>Qualifications &amp; Experience:<ul><li>Diploma or Bachelor's degree in Facilities Management, Business Administration, or related field.</li><li>2&ndash;4 years of experience in a facilities coordination or administrative role.</li><li>Demonstrated experience in handling quotations, vendor interactions, and cost comparisons.</li><li>Previous experience in an office, corporate, or industrial facility environment preferred.</li></ul>Job Types: Full-time, Permanent

FM Coordinator

Hayatt Real Estate LLC

Hiring: FM Coordinator - Abu Dhabi.We are seeking a proactive and detail-oriented Maintenance Help Desk Coordinator with 2+ years of relevant experience to join our team in Abu Dhabi.Key Responsibilities:<ul><li>Handle day-to-day help desk operations and customer queries.</li><li>Manage and respond to email correspondence in a professional and timely manner.</li><li>Coordinate with site teams to ensure timely completion of work orders.</li><li>Track and follow up on all approvals and ensure all tasks are completed as per schedule.</li><li>Prepare accurate and detailed quotations.</li><li>Generate and submit weekly, monthly, and quarterly technical reports.</li><li>Maintain clear, helpful, and client focused communication at all times.</li><li>Follow up with clients and collect feedback to ensure satisfaction and continuous improvement.</li><li>Support internal teams and escalate issues where necessary.</li><li>Perform any additional duties assigned by management.</li><li>Requirements</li><li>Diploma or Bachelor&rsquo;s in Business Administration or related field</li><li>Minimum 2 years&rsquo; experience in a similar FM or maintenance role.</li><li>Strong communication (written &amp; verbal) in English</li></ul>Benefits:<ul><li>Visa &amp; Health insurance provided.</li><li>Career growth opportunities</li><li>Preferred: Candidates on visit / cancelled visa or short notice</li></ul>Apply now to join our team at Hayatt Group!Job Types: Full-time, PermanentPay: AED2,000.00 - AED2,500.00 per month

FM Coordinator (Female)

National Reference Laboratory

<div></div><div><div><div><div><div><div><div>ID</div>
<div>2025-4573
</div></div><div><div>Category</div>
<div>Facilities
</div></div><div><div>Asset : Name</div>
<div>Amana Healthcare
</div></div><div><div>City</div>
<div>Abu Dhabi
</div></div></div></div></div></div><h2 class="jobSectionHeader">Overview
</h2><div></div><div><div><div><div>Facility Overview:</div><div></div><div> 
M42 is a global tech-enabled health company based in Abu Dhabi, combining advanced medical technologies with world-class patient services. Within its network, Amana Healthcare is the region&rsquo;s leading provider of specialized post-acute services, including long-term care and rehabilitation.</div><div></div><div> 
Role Overview:</div><div></div><div> 
The Facilities Coordinator is responsible for managing day-to-day facilities operations, including addressing FM-related complaints and concerns raised by staff, patients, and patient families; managing furniture, equipment, and other assets; supervising contractors; and ensuring compliance with health, safety, and regulatory standards. The role serves as the main point of contact for outsourced service providers and internal stakeholders, ensuring timely resolution of facility-related requests and supporting smooth, safe, and compliant operations to enhance staff workflow, patient safety, and overall experience.</div>
</div></div></div><h2 class="jobSectionHeader">Responsibilities
</h2><div><div><div><ul><li>Manage all FM assets and ensure the readiness of patient rooms, staff offices, and related furniture, maintaining functionality and compliance with applicable standards.
</li><li>Supervise outsourced staff, contractors, and maintenance teams to ensure quality service delivery.</li><li>Support preventive and corrective maintenance, ensuring compliance with Civil Defense, DOH, Municipality, ADMCC, and all other applicable local and international standards</li><li>Oversee facility contracts, vendor relations, and outsourced services.</li><li>Maintain office records, equipment, inventory, and facility documentation.</li><li>Provide logistical and technical support for facility events and staff activities.</li><li>Ensure adherence to infection control protocols, regulatory compliance requirements, and risk management processes across all FM operations.</li><li>Communicate effectively with internal teams, vendors, and regulatory bodies to support smooth facility operations.</li></ul>
</div></div></div><h2 class="jobSectionHeader">Qualifications
</h2><div><div><div><ul><li>Bachelor&rsquo;s degree in Facilities Management, Engineering, or related field.</li><li>NEBOSH Certificate is mandatory.</li><li>3&ndash;5 years of UAE experience in facilities management or coordination.</li><li>Proven experience in supervising contractors and outsourced staff.</li><li>Excellent communication, organizational, and problem-solving skills.</li><li>Proficiency in MS Office and facility management software.</li><li>Minimum 2 years of career experience in a healthcare facility is preferred.</li></ul></div></div></div></div><div></div>

Facility Coordinator

Deluxe Holiday Homes

<div>Deluxe Holiday Homes is Dubai's leading vacation rental management firm, boasting a comprehensive suite of services that spans across vacation rentals, property management, real estate brokerage, and more. With a commitment to innovation, professionalism, and excellence, we manage over 680+ properties and employ a dedicated team of over 240+ professionals. 
About the Role: 
As a Maintenance Coordinator you will play a pivotal role in ensuring the smooth functioning of the maintenance department by overseeing various tasks including procurement, scheduling, coordination with third-party contractors, and maintaining records. 
Responsibilities:<ul><li>
Coordinate with the procurement department to order necessary maintenance materials and supplies.</li><li>
Maintain accurate records of inventory levels and ensure timely reordering to avoid shortages.</li><li>
Receive, inspect, and organize incoming materials and supplies.</li><li>
Ensure that materials are stored safely and efficiently, complying with company standards and regulations.</li><li>
Arrange work or shift schedules for the maintenance team to ensure coverage and optimal performance.</li><li>
Monitor the progress of maintenance tasks and adjust schedules as needed to meet operational demands.</li><li>
Coordinate with other departments to prioritize maintenance tasks and minimize downtime.</li><li>
Communicate effectively with the maintenance team, procurement department, and other stakeholders to ensure smooth operations.</li><li>
Prepare and submit regular reports on maintenance activities, material usage, financial reports and team performance.</li><li>
Address any issues or concerns promptly and escalate to the Maintenance Manager when necessary.</li><li>
Ensure that all maintenance activities comply with company policies, industry standards, and regulatory requirements.</li><li>
Maintain accurate and up-to-date maintenance records, including work orders, equipment logs, and inventory lists.</li><li>
Assist in the preparation of the maintenance budget and monitor expenses to stay within budgetary constraints.</li><li>
Support the Maintenance Manager in various administrative tasks as needed.</li><li>
Coordinating security passes for building access</li><li>
Liaising with third-party contractors as necessary</li><li>
Capturing before-and-after pictures of completed tasks.</li></ul>
Benefits<ul><li>
Competitive salary Package;</li><li>
Medical Insurance Plan;</li><li>
Air Ticket Allowance;</li><li>
Comprehensive training and support;</li><li>
A dynamic and supportive working environment;</li><li>
A great working environment;</li></ul> 
Requirements:<ul><li>
Diploma or equivalent; a degree in a related field is a plus.</li><li>
Proven experience in maintenance coordination, FM Coordinator or a similar role.</li><li>
Strong knowledge of maintenance procedures, equipment, and safety practices.</li><li>
Excellent organizational and time management skills.</li><li>
Proficient in using maintenance management software and other relevant computer applications.</li><li>
Strong communication and interpersonal skills.</li><li>
Should possess a strong understanding of Dubai's locations.</li><li>
Ability to work independently and as part of a team.</li><li>
Attention to detail and problem-solving skills.</li></ul> 
If you believe you're a perfect fit for the opportunity to collaborate with Deluxe Holiday Homes, we encourage you to apply and join our team.</div>

Maintenance Coordinator (Facility Management Operations)

JLL supports the Whole You, personally and professionally.
 
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
 
Position
 Asst. Facility Manager
 Business Unit
 IFM
 Reporting to
 Facility Manager
 Working Location
 Client Site – LSEG
 Role Summary
 Responsible for coordinating FM service delivery for specified LSEG properties in order to meet
 the SLA maintenance and service standards.
 
To support the Facilities Manager in any tasks related to the obligations under the contract.
 
Responsibilities
 Assist Facility Manager in service delivery in accordance with client KPIs and SLA
 Developing and implementing building procedures and performance measures to ensure simplification and accuracy of work methods and reliability of systems
 Ensuring an adequate supply of materials and services for the proper operation of the buildings
 Coordinate with Facility Manager & the Business Units on smooth operations
 Manage a program of daily inspections for the property to ensure correct building operations, energy conservation and cleanliness is upheld
 24/7 emergency call support and site attendance is required. Flexibility and ownership of the overall operations.
 Recommend continuous quality improvement practices across the Pan India, ensuring initiatives in one country are followed up in the other parts of the Pan India to maximize the benefits to Client
 Cross functional coordination
 Innovation towards workplace excellence
 Create amazing User experience at the workplace and by creating user friendly processes.
 Manage the Ticket Management tool for the respective site and reach the KPI goals.
 Have a varied and creative thought process on various services and supplies for the users and site operations.
 Assist in space planning for the site and have knowledge on the site ops.
 Customer needs to be the priority factor and empathy towards the services is highly required.
 Work hand in hand with inter and intra functional teams for smooth transactions.
 
Risk Management
 
Ensure full compliance with all local and governmental regulations and legislations
 Assist Facility Manager in ensuring site risk management programs including audits are implemented and maintained
 Adhere to escalation and incident reporting procedures
 
People Management/ Engagement
 
Ensure high staff morale, trust and work ethics
 Coordinate with the Facility Manager - on the implementation of FM Procedures and train FM staff
 Ensure an environment that supports teamwork, co-operation and performance excellence within team
 
Client/Stakeholder Management
 Proactively engage stakeholders to ensure that on site client’s expectations are met though high levels of customer service
 Build and develop effective client / stakeholder relationships across multiple levels of the organization
 Provide a cooperative environment with client and customers, ensuring high levels of engagement
 Provide a positive environment where things do get done; providing flexibility and understanding how to say no, while still providing a service
 Proactively understand the customers/ employees needs and act on them before being requested
 
Finance Management
 
Preparation of site operational budget for the financial year
 Forecast of monthly & quarterly expenses
 Adherence to the budget forecast and spend.
 Approvals in the JLL Finance tools.
 Invoice management.
 
Procurement & Vendor Management
 Ensure vendors are well-managed, delivering services on time and within budget
 Approvals of PO’s
 Understand the vendor procurement processes comply with agreed client procurement guidelines as well as JLL best practices
 
Other Key Activities
 Developing interesting & fun user engagement activities
 Cross site audit
 
Key Performance Measures
 Compliance with service provision as detailed in the contract.
 Compliance with the Health and Safety responsibilities.
 High Customer Satisfaction rating as measured in regular surveys.
 Compliance with Best Practice documentation.
 Pursue continuous improvement
 Reporting requirement
 Prepare and collate IFM reporting as required and on a timely basis.
 Prepare and collate Finance report as required and on a timely basis.
 Prepare, track vendor cost as required for reporting.
 Assist in track and prepare of budgets for approval.
 Provide monthly services report to client.
 Requirements
 
<ul>
<li>Bachelor’s degree or equivalent work experience in Facilities Management with</li>
</ul>
management/technical emphasis.
 <ul>
<li>Minimum of 5 years industry experience required either in the corporate environment, facilities /hospitality or relevant field.</li>
</ul>
Personal Effectiveness
 Provide an effective contribution to the team’s delivery.
 Contributes via regular feedback, to the overall performance of the delivery team.
 Works towards individual targets, monitor and manages individual performance.
 Proactive and self-starter
 Team player
 If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
 
Personalized benefits that support personal well-being and growth:
 
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
 
About JLL –
 
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
 
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
 
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

Assistant Facility Manager

Rota international

Job Title: Project CoordinatorCompany: Rota InternationalLocation: Doha, QatarJob Type: Full-timePosition Overview:Rota International is seeking a motivated and detail-oriented Project Coordinator to support the smooth operations of our Entertainment Park in Doha, Qatar. The Project Coordinator will play a key role in coordinating Facility Management (FM) activities and acting as a liaison between departments, including Operations, HSE, Security, Maintenance, Soft Services, and Guest Services.This role ensures efficient communication, timely execution of tasks, and compliance with safety and quality standards across all park operations.Key Responsibilities:<ul><li>Coordinate daily Facility Management (FM) activities and projects.</li><li>Act as a link between Operations, HSE, Security, Maintenance, Soft Services, and Guest Services teams.</li><li>Ensure smooth communication and collaboration between departments.</li><li>Monitor and follow up on tasks to ensure timely completion.</li><li>Support adherence to safety, compliance, and quality standards across all operations.</li><li>Prepare and maintain reports, documentation, and project records.</li></ul>Education &amp; Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Civil Engineering, or a related field.</li><li>Professional certifications are an advantage (CFM, FMP, IOSH, PMP, or similar).</li></ul>Experience Requirements:<ul><li>2&ndash;5 years of experience in Facility Management, Project Coordination, or Operations.</li><li>Proven ability to coordinate effectively across multiple departments.</li><li>Strong organizational and communication skills.</li></ul>How to Apply:Interested candidates may apply directly via Indeed, or send their updated CV and cover letter to:careers@rota-intl.comOnly shortlisted candidates will be contacted.Job Type: Full-time

Project Coordinator

<div>
 
 
 Company Overview:
 
 
 
 Dar, the founding member of the Sidara group, is an international multidisciplinary consulting organization specializing in engineering, architecture, planning, environment, project management, facilities management, and economics. Sidara operates in 60 countries with 20,500 professionals, Dar connects people, places, and communities through innovative solutions to the world's most complex challenges. We deliver projects from inception through completion, embracing challenges to empower communities worldwide. Learn more at www.dar.com.
 
 
 
 
 
 
 Our Vision and Values:
 
 
 
 We aspire to be the chosen home of those with a gift for crafting solutions that empower people and an unwavering passion for learning and innovation. Our core values shape our culture and guide our decision-making. We are committed to:
 
 <ul>
 <li>
 Excellence
 </li>
 <li>
 Responsibility
 </li>
 <li>
 Empowerment
 </li>
 <li>
 Connectivity
 </li>
 <li>
 Courage
 </li>
 </ul>
 
 
 
 
 
 Role Responsibilities
 
 
 
 
 
 
 
 Strategic FM Advisory:
 
 
 <ul>
 <li>
 Assess client facilities operations, identify inefficiencies, and recommend improvements.
 </li>
 <li>
 Develop and implement FM strategies aligned with business objectives.
 </li>
 </ul>
 
 
 
 
 
 Operational Excellence:
 
 
 <ul>
 <li>
 Review and optimise maintenance programs (preventive, predictive, corrective).
 </li>
 <li>
 Evaluate vendor contracts (cleaning, security, HVAC, etc.) for cost savings and performance.
 </li>
 <li>
 Ensure compliance with health, safety, and environmental regulations
 </li>
 <li>
 Ensure FM systems and processes comply with ISO 41001 requirements for quality, efficiency, and sustainability.
 </li>
 <li>
 Apply ISO 55001 principles to optimise asset lifecycle management, reliability, and total cost of ownership.
 </li>
 </ul>
 
 
 
 
 
 Cost &amp; Performance Management:
 
 
 <ul>
 <li>
 Conduct financial analysis, budgeting, and lifecycle costing for FM services.
 </li>
 <li>
 Conduct detailed operational expenditure (OPEX) forecasting for facility operations, including utilities, maintenance, labour, and service contracts.
 </li>
 <li>
 Develop cost models to optimise FM budgets and identify cost-saving opportunities.
 </li>
 <li>
 Benchmark OPEX against industry standards and provide data-driven recommendations
 </li>
 </ul>
 
 
 
 
 
 Technology &amp; Innovation:
 
 
 <ul>
 <li>
 Recommend and integrate smart FM technologies (CAFM, CMMS, IoT, BIM).
 </li>
 <li>
 Leverage data analytics to drive decision-making and predictive maintenance.
 </li>
 </ul>
 
 
 
 
 
 Stakeholder Engagement:
 
 
 <ul>
 <li>
 Collaborate with clients, property managers, and cross-functional teams.
 </li>
 <li>
 Prepare reports, presentations, and business cases for senior leadership.
 </li>
 </ul>
 
 
 
 
 
 Project Management:
 
 
 <ul>
 <li>
 Lead FM transition projects, relocations, and workplace transformations.
 </li>
 <li>
 Oversee small-to-medium FM-related projects, ensuring timely delivery.
 </li>
 </ul>
 
 
 
 
 
 Procurement &amp; Tendering
 
 
 <ul>
 <li>
 Develop end-to-end tender documentation for outsourcing FM services (hard/soft services, integrated FM, etc.), including:
 </li>
 <li>
 Pre-qualification questionnaires (PQQs) and invitations to tender (ITT).
 </li>
 <li>
 Detailed scope of work (SOW) for each service line (cleaning, security, MEP maintenance, landscaping, etc.), specifying:
 </li>
 <li>
 Performance standards (SLAs/KPIs)
 </li>
 <li>
 Compliance requirements (ISO 41001, HSE regulations)
 </li>
 <li>
 Resource allocation &amp; reporting protocols
 </li>
 <li>
 Lead evaluation of vendor proposals, ensuring technical &amp; commercial alignment with SOW.
 </li>
 <li>
 Draft service-level agreements (SLAs) and contracts with clear performance metrics.
 </li>
 </ul>
</div>

Facilities Management Consultant

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