front desk admin

Al Mashhad المشهد

<div>
 Info Arab Media FZ-LLC / Al Mashhad is seeking a Front Desk/ Admin Assistant to join our existing HR Team in Dubai. The Front desk/ administrative assistant is responsible for performing administrative duties to support daily business functions and operations.
 
 
 The Front Desk/ Administrative Assistant will perform the following duties:
 
 
 <ul>
 <li>
 Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department
 
 &bull; Retrieves messages from voice mail and forwards to appropriate personnel
 
 &bull; Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable
 
 &bull; Answers questions about organization and provides callers with address, directions, and other information
 
 &bull; Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel
 
 &bull; Monitors visitor access and issues passes when required
 
 &bull; Orders, receives, and maintains office and kitchen supplies
 
 &bull; Coordinates divisional and external scheduling requests
 
 &bull; Submits travel related requests, and prepares travel itineraries and meeting agendas, as well as briefing materials. Reconciles travel expense reports and submit in timely fashion.
 
 &bull; Support managers and supervisors in the attendance discipline process by researching company policies and procedures to compose letters for disciplinary action.
 
 &bull; Create and establish communication correspondences, reports, and e-mails to various regional and state organizations.
 
 &bull; Establish and maintain effective business relationships with external and internal customers, improving communication between customers and company.
 </li>
 <li>
 Support in any HR/ Admin related Issues
 
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 &bull; Strong knowledge of computer skills: Word, Excel,
 
 &bull; Strong communication skills both verbal and written
 
 &bull; Strong ability to build and manage internal and external customer relationships including colleagues, subordinates, and representatives of other agencies
 
 &bull; Creative problem solving and firm decision-making skills
 
 &bull; Ability to work harmoniously and effectively as part of a work team.
 
 &bull; Ability to work and meet tight targets/deadlines
 
 &bull; Ability to maintain objectivity and confidentiality
 
 
 
</div>

Front Desk/ Admin Assistant

Centena Group

Key Responsibilities<ul><li>Serve as the first point of contact at the front office &ndash; greeting visitors and handling incoming calls.</li><li>Handle travel desk operations including flight, train, hotel and cab bookings.</li><li>Coordinate with vendors and ensure timely bill processing through online platforms.</li><li>Manage correspondence (emails, letters, courier, etc.) with accuracy and confidentiality.</li><li>Maintain office supplies, assets and ensure proper vendor follow-ups.</li><li>Support administrative activities such as scheduling meetings, handling documentation and maintaining office records.</li><li>Ensure reception and common areas are neat, professional and visitor-friendly.</li><li>Assist HR/Admin in day-to-day operations as required.</li></ul>Candidate Profile<ul><li>Graduate with 3&ndash;6 years of relevant experience in front office and administration.</li><li>Strong working knowledge of MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent communication skills in English, Tamil, and Hindi (Added Advantage)</li><li>Good organizational, multitasking and vendor management skills.</li><li>Professional appearance and pleasant personality.</li></ul>Interested candidates, kindly share your resume to 7550043228.Job Type: Full-timePay: &#8377;20,000.00 - &#8377;30,000.00 per monthBenefits:<ul><li>Cell phone reimbursement</li><li>Health insurance</li></ul>Work Location: In person

Front Office & Admin Executive

Harbour Point Property Management

JOB DESCRIPTION: Development Project Front Desk AdministratorGeneral DescriptionReporting to the Executive Vice President of DEDM, the Front Desk Administrator isthe first point of contact for the company and will provide administrative support acrossthe organization. In this position the candidate will handle the flow of general publicthrough the business and ensure that all administration tasks are completed accuratelyand delivered with high quality and in a timely manner.Objective: Innovative and personable Front Desk Admin with experience in generaladministrative and clerical support function. Provide excellent customer service.Enthusiastic, Professional and pleasant. Front Desk Administrator is expected to usestrong communication and organizational skills and display maturity in their work ethic.Administrator Essential FunctionsGeneral Duties:1. Provide office support services to ensure efficiency and effectiveness within theProject OfficeMain Activities&sect; Receive, direct and relay telephone messages and email messages&sect; Direct all general public to the appropriate staff member&sect; Pick up and deliver the mailo If processing overnight deliveries: (i.e. FedEx) for Sales Associate &amp;Projects, indicate Sales Executive and project name.o Distribute all general correspondence accordingly&sect; Maintain the general filing system and file all correspondence&sect; Assist in the planning and preparation of meetings, conferences andconference telephone calls&sect; Maintain an adequate inventory of office supplies and project marketingcollateral&sect; Provide office and secretarial support&sect; Maintain tidy office appearance2. Perform clerical duties to maintain office administrationMain Activities&sect; Develop and maintain a current and accurate filing system for projectsales files&sect; Monitor the use of supplies and equipment&sect; Coordinate the repair and maintenance of office equipment3. Perform receptionist functionsMain Activities&sect; Answer all incoming calls and handle caller&rsquo;s inquiries whenever possible&sect; Re-direct calls as appropriate and take adequate messages whenrequired&sect; Greet, visitors and the public&sect; Offer snacks or food. Prepare coffee, refreshments and cocktails (ifavailable)4. Support the Sales Director, Sales Executives and other staffMain Activities&sect; Assist the Sales Director and Marketing staff as requested&sect; Provide administrative services for the Sales Director and Sales Executives&sect; Update floor schedules&sect; Keep track of registrations forms from Sales Executives and enter in CRM&sect; Walk-ins are to be registered on registration sheets and input into CRM&sect; Keep conference room schedule&sect; On a weekly basis maintain master event calendar, email and back up ondrop box&sect; Maintain monthly master project contact list&sect; Maintain daily, weekly and monthly traffic and sales reports&sect; Perform other related duties as requiredContract Administrator Essential FunctionsGeneral Duties:&sect; Assist the Director in the file creation and organization ofcontracts&sect; Audit contracts and ensure that all contract requirements are satisfiedbefore presenting purchase agreements to the developer&sect; Correspond with mortgage brokers, paralegals, and developers on dailychallenging circumstances and collaborate on providing resolutions&sect; Act as primary liaison between office, brokers, and clients for allconcerns such as contract deposits, walk-through appointments, andcommission structures and payments&sect; Responsible for converting work-up into purchase agreements aswell as collecting contract deposits&sect; In charge of alerting the escrow company of impending wires andallocation of funds, as well as providing them with copies of contracts,and buyer&rsquo;s respective W9 or W8 forms&sect; Provide respective developer with contract transmittal and sales reportsas requested&sect; Assist Executive Director of Development in specific assignments asneeded to ensure transmission with construction and development sales&sect; Coordinate property closings, and approve closing statements&sect; Act as an intermediary in negotiations between buyer and seller&sect; Provide respective developer with monthly contract transmittal and salesreports&sect; Provide office support services to ensure efficiency and effectivenesswithin the project office&sect; Perform clerical duties to maintain office administration&sect; Support the Development Team, Marketing Team, Sales Director, SalesExecutives and other staff as neededDUTIES AT WORK-UPS:&sect; Create workups in CRM once the fully executed Deal sheet isreceived and as directed by DOS&sect; Confirm Authorization from the Developer to proceed in writing&sect; Set up work-up files and paperwork for a specific transaction&sect; Follow up with the Sales Executive on any missing information in CRMo Name, Address, co-broker, legal and all notes in CRM are current&sect; Prepare contract files and paperwork (this will include condo docreceipts, floor plans, and all other necessary paperwork) includinga checklist&sect; Prepare Co-Broker registration form (if Applicable)&sect; If the document is being sent through DocuSign, make sure to include alldocuments in one file and send to all parties as directed in the Deal sheet&sect; If the buyer is present, tag each signature and initial mark as required&sect; Keep track of FedEx contracts sent out for signing&sect; Make sure to obtain all necessary documents as directed in the checklist&sect; If changes are necessary, make sure to update the work-up and repeatthe process&sect; Input signed agreement information into CRM&sect; Scan all signed documents to CRMDUTIES AT CONTRACT:&sect; Once all documents have been executed confirm the completion of thepackage to be sent to the developer for execution&sect; Convert workups to contracts in CRM once executed PSA has beenexecuted and returned by the buyer&sect; Confirm the rescission date in the CRM (enter dates inCalendar)&sect; Create a file folder with copies of all documentation forinternal use&sect; Confirm and follow up of Co-Broker registration is fullyexecuted&sect; Request co-broker invoices to submit to the developer tostart the process&sect; Follow up with the escrow agent to confirm receipt of escrow and updateit in the CRM and distribute copies to all parties&sect; Copy and Scan/Mail all executed documents to the agent, buyer, andoutside broker&sect; Update the CRM with status changes&sect; Audit the CRM buyer file to confirm notes and commentshave been updated&sect; Assist in scheduling and coordinating units&rsquo; selections foreach buyer&sect; Upload all contract documents to CRMDUTIES AT CLOSING:&sect; Coordinate client through and assist in scheduling closing dates asdictated by the developer construction team.o As to walkthroughs confirm release forms have been signed byeach attendant to ensure proper access insight&sect; Coordinate and assist the developer team in scheduling moving dates&sect; Confirm execution from buyer unit selections and plans, distribute formsto all parties involved, and file accordingly&sect; Once closing has occurred update CRM with actual dates and times&sect; Once closing statements have been received, send them to DE (Carla)and add them to the CRMFor Events:&bull; RSVP &ndash; collect emails and RSVP counts&bull; Set up &ndash; assist Sales Director, Marketing Associate &amp; caterers with any set up,assembly and preparation prior to and on day of event&bull; Parking &ndash; follow up with the parking procedure prior to and day of event&bull; Guest Sign In &ndash; collect business cards and enter into e-condo within 48hrs;under the event name and corresponding title&bull; Giveaways &ndash; assist with assembly prior to event, give out to clients/brokersduring event and take count of all inventories left over after event&bull; Hours may vary during events and/or special occasionsQualifications&bull; College graduate: experience in front desk administration and accounting ispreferred&bull; Skilled in Microsoft applications including Word, Excel, PowerPoint and Outlook.&bull; Luxury Hospitality Front Desk/Receptionist background is preferred&bull; Leadership and motivation skills.&bull; Customer service attitude. Problem solving and &ldquo;get it done&rdquo; attitude.&bull; Excellent communication and organizational skillsJob Type: Full-timePay: Up to $80,000.00 per yearWork Location: In person

Front Desk/Contract Administrator

ORGANIC MONK LLP

We are seeking a dynamic and organized individual to join our team as an HR &amp; Front Desk Executive. This dual-role position is ideal for a fresher who is eager to start their career by gaining hands-on experience in both Human Resources and Front Office Management.Key ResponsibilitiesFront Desk Management<ul><li>Greet and assist visitors, clients, and employees in a professional manner.</li><li>Manage incoming calls, emails, and correspondence.</li><li>Maintain visitor records and ensure smooth check-in/check-out processes.</li><li>Handle courier, dispatch, and front-office supplies.</li><li>Maintain a clean and welcoming reception area.</li></ul>HR Support<ul><li>Assist in employee onboarding and documentation.</li><li>Maintain employee records and HR databases.</li><li>Support HR team in recruitment activities (scheduling interviews, coordinating with candidates).</li><li>Assist in attendance management and leave tracking.</li><li>Help organize employee engagement activities and events.</li><li>Provide general administrative support to the HR department.</li></ul>Skills &amp; Competencies<ul><li>Excellent communication and interpersonal skills.</li><li>Good organizational and multitasking ability.</li><li>Basic knowledge of MS Office (Word, Excel, PowerPoint).</li><li>Positive attitude, presentable personality, and willingness to learn.</li><li>Ability to maintain confidentiality and professionalism.</li></ul>Qualification<ul><li>Bachelor&rsquo;s degree in any discipline (HR, Business Administration, or related field preferred).</li><li>Freshers or candidates with up to 1 year of experience are welcome.</li></ul>Job Type: Full-timePay: &#8377;15,000.00 - &#8377;25,000.00 per monthExperience:<ul><li>Human resources management: 2 years (Preferred)</li><li>Front desk: 2 years (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>Work Location: In person

HR cum Front Desk Executive

Aavesh Enterprises

Job Summary:We are looking for a well-organized and professional Front Office Administrator to manage the reception area, handle administrative tasks, and provide support to the office staff. The role requires excellent communication skills, a pleasant personality, and the ability to multitask effectively.Key Responsibilities:Greet and assist visitors, clients, and employees in a professional manner.Manage incoming calls, emails, and correspondence.Maintain the reception area, ensuring it is clean and welcoming.Handle courier, mail, and package distribution.Schedule and coordinate meetings, appointments, and travel arrangements.Maintain office supplies inventory and place orders as needed.Support HR/Admin team with documentation and record-keeping.Assist in organizing office events and meetings.Ensure compliance with office security and access protocols.Requirements: Bachelor&rsquo;s degree or Diploma in Administration/Management (preferred). 1&ndash;3 years of experience as a Front Office Executive/Receptionist/Admin role. Proficiency in MS Office (Word, Excel, Outlook). Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. Pleasant personality with a customer-service mindset.Job Types: Full-time, PermanentPay: &#8377;15,000.00 - &#8377;25,000.00 per monthBenefits:<ul><li>Cell phone reimbursement</li><li>Internet reimbursement</li><li>Provident Fund</li></ul>Work Location: In person

Front Office Admin (Female)

We are seeking a dynamic and organized individual to join our team as an HR &amp; Front Desk Executive. This dual-role position is ideal for a fresher who is eager to start their career by gaining hands-on experience in both Human Resources and Front Office Management.Key ResponsibilitiesFront Desk Management<ul><li>Greet and assist visitors, clients, and employees in a professional manner.</li><li>Manage incoming calls, emails, and correspondence.</li><li>Maintain visitor records and ensure smooth check-in/check-out processes.</li><li>Handle courier, dispatch, and front-office supplies.</li><li>Maintain a clean and welcoming reception area.</li></ul>HR Support<ul><li>Assist in employee onboarding and documentation.</li><li>Maintain employee records and HR databases.</li><li>Support HR team in recruitment activities (scheduling interviews, coordinating with candidates).</li><li>Assist in attendance management and leave tracking.</li><li>Help organize employee engagement activities and events.</li><li>Provide general administrative support to the HR department.</li></ul>Skills &amp; Competencies<ul><li>Excellent communication and interpersonal skills.</li><li>Good organizational and multitasking ability.</li><li>Basic knowledge of MS Office (Word, Excel, PowerPoint).</li><li>Positive attitude, presentable personality, and willingness to learn.</li><li>Ability to maintain confidentiality and professionalism.</li></ul>Qualification<ul><li>Bachelor&rsquo;s degree in any discipline (HR, Business Administration, or related field preferred).</li><li>Freshers or candidates with up to 1 year of experience are welcome.</li></ul>Job Type: Full-timePay: &#8377;15,000.00 - &#8377;25,000.00 per monthLanguage:<ul><li>English (Preferred)</li><li>Hindi (Preferred)</li></ul>Work Location: In person

Arton Capital - Empowering Global Citizenship®

<div>
 
 
 About Arton Capital:
 
 
 
 Arton Capital is a leading global financial advisory firm specializing in investment migration, citizenship, and residency programs. Our Dubai office plays a key role in supporting our clients and ensuring seamless office operations in a professional, welcoming environment.
 
 
 
 Role Overview:
 
 
 
 The Front Desk Administrator is the first point of contact for visitors, clients, and staff at the Dubai office. This role ensures a professional and welcoming experience while providing administrative support to the HR team and broader office operations. The ideal candidate is organized, proactive, and possesses excellent communication skills.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Greet and assist visitors, clients, and employees in a professional and courteous manner.
 </li>
 <li>
 Manage incoming calls, emails, and correspondence, directing them to the appropriate departments or individuals.
 </li>
 <li>
 Maintain the reception area and meeting rooms to a high standard of cleanliness and organization.
 </li>
 <li>
 Coordinate office appointments, meetings, and conference room schedules.
 </li>
 <li>
 Handle incoming and outgoing mail, couriers, and packages efficiently.
 </li>
 <li>
 Maintain office supplies and liaise with vendors as needed.
 </li>
 <li>
 Support administrative tasks for the HR team, including filing, scanning, data entry, and document management.
 </li>
 <li>
 Assist in onboarding new employees, ensuring smooth administrative processes and a welcoming experience.
 </li>
 <li>
 Support employees with travel arrangements, including flight bookings, accommodations, and itineraries.
 </li>
 <li>
 Follow company policies and procedures to maintain confidentiality and compliance.
 </li>
 </ul>
 
 
 Requirements:
 
 
 <ul>
 <li>
 Minimum 2 years of experience in a reception, front desk, or administrative role.
 </li>
 <li>
 Excellent communication and interpersonal skills in English; additional languages are a plus.
 </li>
 <li>
 Professional appearance and demeanor, with a client-focused attitude.
 </li>
 <li>
 Proficient in MS Office (Word, Excel, Outlook) and general office equipment.
 </li>
 <li>
 Strong organizational skills and attention to detail.
 </li>
 <li>
 Ability to multitask and work under pressure in a fast-paced environment.
 </li>
 <li>
 Knowledge of corporate office operations and travel coordination is an advantage.
 </li>
 </ul>
 
 
 Why Join Arton Capital:
 
 
 <ul>
 <li>
 Be part of a growing global company with a strong presence in the investment migration industry.
 </li>
 <li>
 Work in a dynamic, professional, and international environment.
 </li>
 <li>
 Opportunity to grow and develop within the organization.
 </li>
 </ul>
 
 
</div>

Front Desk Administrator

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