front desk administrator

Adel Abalkhail Real Estate

<p>About the Role</p><p>Art Zone Avenue Beauty Salon is looking for a professional, friendly, and motivated Salon Administrator to be the first point of contact for our clients. The ideal candidate will be responsible for managing appointments, handling client inquiries, promoting salon services and products, and supporting our social media presence. This role is essential in ensuring a smooth, welcoming, and profitable salon operation.</p><p>Key Responsibilities</p><p>* Greet and assist clients warmly and professionally</p><p>* Manage appointments, bookings, rescheduling, and cancellations using Altegio</p><p>* Respond to client inquiries via phone calls, WhatsApp, social media, and in person</p><p>* Promote and upsell salon services, packages, and retail products</p><p>* Support the salon in achieving sales and revenue targets</p><p>* Maintain a clean, organized, and welcoming reception area</p><p>* Coordinate effectively with stylists and salon staff to ensure smooth daily operations</p><p>* Assist with social media content creation, posting, and client engagement</p><p>* Handle client records, payments, and appointment confirmations</p><p>* Ensure excellent customer service and client satisfaction at all times</p><p>Requirements</p><p>* Previous experience as a receptionist, front-desk administrator, or customer service representative in a salon, spa, beauty, or hospitality environment (preferred)</p><p>* Experience using appointment booking systems such as Altegio or Fresha is an advantage</p><p>* Strong communication, sales, and interpersonal skills</p><p>* Basic knowledge of social media platforms and content posting</p><p>* Friendly, professional, and customer-focused personality</p><p>* Excellent organizational and multitasking abilities</p><p>* Ability to work in a fast-paced environment and contribute toward salon targets</p><p>* Proficient in Microsoft Office and WhatsApp Business</p><p>What We Offer</p><p>* Competitive salary</p><p>* Commission and performance incentives</p><p>* Professional and supportive work environment</p><p>* Career growth opportunities within the salon</p><p>Work Location: In person</p><p>Pay: From AED3,500.00 per month</p><p>Work Location: In person</p>

Salon Administrator / Receptionist

Sonesta

<div><p><b>We&rsquo;re Sonesta International Hotels.</b>
<br>
The 8th largest hotel company in the U.S.&mdash;and growing fast.</p>
<p></p><p>An epic blend of full-service and focused hotels in major cities, Sonesta&rsquo;s uniquely diverse portfolio of owned, managed, and franchised properties makes us everywhere you want to be. Driven by the human side of hospitality, we deliver service with passion, loyalty with purpose, and experiences that truly connect.</p>
<p></p><p><b>Together We Thrive</b>&mdash;bringing quality, value, and amazing hospitality to every guest, every stay, across 1000+ properties in eight countries and counting.</p>
<p></p><p><b>Job Description Summary</b></p>
<p></p>The Front Desk Manager is responsible for consistently delivering results that contribute to the mission and overall success of the hotel by accomplishing performance objectives covering the front desk. The main focus of the role is the training, managing, and scheduling of the front desk team. This role also assists the Front Office Manager with the accounting and human resources functions of the Front Office.
<br>
<br>
The Front Desk Manager serves as the lead point person with regard to the Front Desk technology systems and in-house guest marketing initiatives. The Front Desk Manager also represents the hotel with all guests in absence of the General Manager and Operations Manager. Will also function as a Guest Service Agent.
<p></p><p><b>Job Description</b></p>
<ul><li><p>Deliver on the promise of Sonesta Service in all interactions with guests and clients. Manage according to the Sonesta G.U.E.S.T. standards and instill a passion for customer service in all associates of the hotel.</p>
</li><li><p>Ensure all staff is properly trained on all front desk operations, hotel facilities and services, local directions and safety and emergency procedures. Ensure all staff has the supplies needed to effectively carry out their job functions.</p>
</li><li><p>Supervise the front desk and reservation functions to ensure the delivery of superior guest services, the security of monies, credit card transactions and guest information.</p>
</li><li><p>Responsible for the supervision of the security of cash, credit card transactions, and guest information.</p>
</li><li><p>Supervise the overall seasonal demand reservation strategy as communicated by the hotel management team with regard to room type and length of stay pricing. Work with the hotel&rsquo;s property management system (Opera) and reservation system (Synxis) to maximize revenue through occupancy and rate adjustments based on market conditions.</p>
</li><li><p>Establish effective Front Desk communication and information system through logs, department meetings, and one-on-one interaction with the staff.</p>
</li><li><p>Ensure guest special requests are fulfilled and proper delivery of guest services is delivered.</p>
</li><li><p>Supervise the daily execution of the shoppe and the pour by ensuring each is stocked and maintained in an orderly and appealing manner.</p>
</li><li><p>Establish and implement appropriate service recovery guidelines in order to ensure complete guest satisfaction. Respond to guest complaints or concerns in a prompt and professional manner.</p>
</li><li><p>Promote teamwork and quality service through daily communication and coordination with other shifts and departmental management.</p>
</li><li><p>Register guests, issue room keys, provide information on hotel services and room location. Answer phones in a prompt and courteous manner.</p>
</li><li><p>Supervising the accurate processing all cash and credit card transactions in accordance with established procedures including but not limited to posting all charges, completing cashier and other reports, preparing deposits, and counting/securing assigned cash bank(s).</p>
</li><li><p>Communicate any outstanding guest requests or issues to management that may require additional monitoring or follow-up.</p>
</li><li><p>Regularly sell hotel rooms through direct client contact.</p>
</li><li><p>Ensure compliance with federal, state and local laws regarding health, safety, and alcohol services.</p>
</li><li><p>Perform other duties as assigned.</p>
</li></ul><p></p><p><b><i>Go Beyond @SonestaHotels</i></b></p>
<p></p><p><b>WHO WE ARE</b></p>
<p>We are an organization made up of people, thoughts and ideas &ndash; all working towards fulfilling our simple mission: <b><i>To wow every guest, team member, partner &amp; community we operate in by delivering quality, value &amp; amazing hospitality</i></b><i>.</i></p>
<p>We will achieve our mission by being passionate about exceeding expectations - by being persistent, resilient, and constantly seeking new and creative ways to succeed. Doing the Right Thing and Going Beyond are our principles that guide everything we do.</p>
<p></p><p>We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.</p>
<p></p><p>The statements in this job description are intended to represent the key duties and level of work being performed. They are not intended to be ALL responsibilities or qualifications of the job. This job description is subject to change at any time</p>
<p></p><p><b>Additional Job </b><b>Information/Anticipated</b><b>
</b></p><p><b>Pay Range</b></p>
<p>$65,120.00 - $68,120.00 Base pay offered may vary depending on various factors including but not limited to job related knowledge, skills and job specific experience/overall experience.</p>
<p></p><p><b>Benefits</b></p>
<p></p><p>Sonesta recognizes that benefits play a vital role in helping ensure the health and financial security of employees and their families. We offer a variety of benefits to our employees including:</p>
<p></p><ul><li>Medical, Dental and Vision Insurance</li>
<li>Health Savings Account with Company Match</li>
<li>401(k) Retirement Plan with Company Match</li>
<li>Paid Vacation and Sick Days</li>
<li>Sonesta Hotel Discounts</li>
<li>Educational Assistance</li>
<li>Paid Parental Leave</li>
<li>Company Paid Life Insurance</li>
<li>Company Paid Short Term and Long Term Disability Insurance</li>
<li>Various Employee Perks and Discounts</li>
<li>Hospital Indemnity</li>
<li>Critical Illness Insurance</li>
<li>Accident Insurance</li>
</ul><p></p><p><b>Sonesta is an equal opportunity employer. </b><b>Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other characteristics protected by law.</b></p>
<p></p><p><b>Upon submitting your application, please ensure you complete a full application in addition to attaching a resume. Incomplete applications received will not be considered.</b></p></div><p></p>

Front Desk Manager

Forge Health

<div><p><b>About us:</b></p>
<p>
Forge Health is a mission-driven outpatient mental health and substance use provider dedicated to providing the highest quality, affordable, and effective care to individuals, families, and communities in need. As the first and only behavioral healthcare provider with a proven, national payer-validated ability to drive clinical outcomes that span all areas of health, Forge Health is leading the charge in driving innovation, improving care delivery, and shaping the future of behavioral health care.</p>
<p>
At Forge, clinical care is paramount &ndash; it's the heartbeat of our operations and the driving force in everything we do. The skill and compassion of our staff are the crucial components to extraordinary experiences and outcomes for those we serve. With our current clinical footprint in the greater Northeast, we have offices in New York, New Jersey, Pennsylvania, New Hampshire &ndash; and we're growing! Come join us!</p><br>
<p><b>
Who we're looking for:</b></p>
<p>
The Peer Administrator serves as the first point of contact for clients and visitors, ensuring a welcoming, organized, and recovery‑oriented clinic environment. This role combines front desk operations, peer support, and administrative responsibilities to support smooth daily clinic functioning.</p>
<p>
Please note, this position is in-person Monday through Friday at our Greensburg, PA office. The compensation range is $18-25/hr, this salary range reflects total compensation but it is not inclusive of benefits and other company perks. Exact compensation may vary based on skills, experience, and location.</p><br>
<p><b>
What you'll be doing:</b></p>
<ul>
<li>Facility management including opening the office, maintaining a clean and safe environment, and reporting maintenance needs.</li>
<li>Maintain and document compliance logs in alignment with clinic policies and regulatory standards.</li>
<li>Greet and check in clients and visitors, ensuring a warm, professional, and trauma‑informed experience.</li>
<li>Manage front desk operations including phones, messages, and real‑time scheduling support for client needs.</li>
<li>Coordinate supply ordering and inventory to ensure clinic materials and forms are consistently available.</li>
<li>Process and track medical record requests, ensuring confidentiality and timely release of information.</li>
<li>Complete and monitor UDS uploads and related documentation in the electronic health record or designated system.</li>
<li>Facilitate new client orientation, explaining clinic processes, group schedules, rights and responsibilities, and available support resources.</li>
<li>Conduct outreach calls to clients missing from group, encouraging engagement and problem‑solving barriers to attendance.</li>
<li>Attend and, as appropriate, co‑facilitate peer groups, modeling recovery principles and supporting group norms.</li>
<li>Collaborate with clinical, medical, and billing teams to ensure accurate documentation, scheduling, and follow‑up.</li><br>
</ul>
<p><b>What you'll need:</b></p>
<ul>
<li>Lived experience of recovery (SUD or MH) and willingness to share appropriately in a professional setting</li>
<li>Prior experience in behavioral health, medical front desk, or customer service preferred.</li>
<li>Strong communication, organization, and multitasking skills, with comfort using EMR and basic office software.</li>
</ul><div><p><b>
Why Forge?</b></p>
<p><b>
The opportunity:</b></p>
<p>
Our team refuses to compromise on integrity, and we look for talented, driven hard workers who hold the same passion for the pursuit of high quality, evidence-based mental health and substance use care that we do. Our collective passion is driven and embodied by our core values:</p>
<ul>
<li><i>Fulfilling: </i>Our work creates lives that are complete and self-actualized, enabling stronger families and communities &ndash; and a therapeutic community rewarded by success</li>
<li><i>Optimistic: </i>Our passionate positivity and empathy overcome setbacks and get you to your goals, scientifically and humanely</li>
<li><i>Reciprocal: </i>Without mutual trust and commitment, there can be no progress</li>
<li><i>Grateful: </i>We profoundly recognize and appreciate the trust of our patients and the commitment of our clinicians</li>
<li><i>Evidence-Based: </i>We are committed to measurable outcomes, which provide confidence to our patients and creates a standard of care for ourselves and others</li>
</ul>
<p><b>The package:</b></p>
<p>
At Forge, our people are our greatest asset. We're collaborative, empathetic, and passionate. We learn from our mistakes, we carve out time to breathe, and we are celebrated for our wins. In short, we know that we can't do what we do without you! So, we designed a comprehensive, competitive benefits package that reflects our appreciation of our people:</p>
<ul>
<li>Competitive salary aligned with your experience</li>
<li>Comprehensive paid time off package</li>
<li>Annual time off to volunteer</li>
<li>Parental leave</li>
<li>Annual continuing education allocations</li>
<li>Competitive medical, dental, and vision package</li>
<li>Annual subscription to a leading meditation app</li>
<li>An environment that fosters professional development including financing for advanced licensure and certifications</li>
<li>Internal supervision opportunities</li>
<li>Dedicated, motivated team and chance to be part of a highly ambitious medical startup</li>
<li>Modern, elegant, and high-end work environment</li>
</ul>
<p>Please note: most benefits listed apply to the majority of positions, though eligibility may vary by role, full‑time/part‑time status, and length of service. Specific benefit details and any role‑based exceptions will be provided during the offer stage.<br>
<br>
We are committed to equal employment opportunity. We give equal consideration to all applicants when filling positions without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, actual or perceived disability, genetic information, marital status, and/or any other status not related to an applicant's ability to perform the job duties. All employment practices will be carried out in accordance with federal, state and local laws.<br>
We will also fully comply with regulations and requirements set out by the Americans with Disabilities Act (ADA) and the ADA amendments Act (ADAAA). We will not discriminate against applicants or other individuals with real or perceived disabilities. When needed, we will provide reasonable accommodation to otherwise qualified candidates so that they are able to perform the essential functions of the position.</p></div></div>

Peer Support & Front Desk Coordinator

PureHealth

<div>
 <p>
  <strong>
   Job Title: Administrative Assistant (Front Desk)
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Location: Abu Dhabi
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About the Ro
  </strong>
  le
 </p>
 <p>
  We are seeking a poised, service-oriented Administrative Assistant (Front Desk) to be the welcoming face and professional anchor of our Abu Dhabi office. This role demands an individual who embodies exceptional hospitality standards, delivers seamless coordination, and maintains an unwavering commitment to service excellence.As the first point of contact for our guests, partners, and internal teams, you will ensure a polished and memorable front-office experience while supporting the broader organization with high-level administrative efficiency.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are looking for someone who naturally brings premium guest-service etiquette, refined presentation, and an elevated customer-facing approa
  <strong>
   ch.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Oversee front desk operations with grace and professionalism, ensuring every visitor and caller receives a warm, hospitality-driven experience.
  </li>
  <li>
   Greet and assist guests, coordinate visitor logistics, and uphold reception standards befitting a high-end corporate environment.
  </li>
  <li>
   Manage incoming calls, emails, and inquiries with clarity, accuracy, and a customer-first mindset.
  </li>
  <li>
   Organize and support internal and external events, including meeting arrangements, logistics coordination, and guest preparation.
  </li>
  <li>
   Handle meeting room schedules, appointment confirmations, and day-to-day office coordination.
  </li>
  <li>
   Provide cross-functional administrative support to various departments, ensuring smooth and efficient internal operations.
  </li>
  <li>
   Maintain an aesthetically pleasing reception and office environment in line with corporate branding and service expectati
   <strong>
    ons.
   </strong>
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   <strong>
    Qualifications &amp; Experience
   </strong>
  </li>
  <li>
   Bachelor&rsquo;s degree, diploma, or equivalent experience in administration, hospitality, or a relatedfield
   <strong>
    .
   </strong>
  </li>
  <li>
   Preferred
   <strong>
    :
   </strong>
   Strong hospitality or front-of-house experience (hotel, luxury service, airlines, or premium customer service).
  </li>
  <li>
   Excellent interpersonal and communication skills with a professional demeanor and polished presentation.
  </li>
  <li>
   Demonstrated ability to multitask, prioritize, and work in a fast-paced, client-facing setting.
  </li>
  <li>
   Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  </li>
  <li>
   Strong command of written and verbal English; additional languages are an advantage.
  </li>
  <li>
   A proactive, detail-oriented individual with a service-driven mindset and impeccable organizational skills
   <strong>
    .
   </strong>
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About PureHealth
  </strong>
 </p>
 <p>
  PureHealth is the UAE&rsquo;s largest integrated healthcare platform, committed to revolutionizing the nation&rsquo;s healthcare ecosystem and advancing the future of health through innovation, technology, and world-class care del
  <strong>
   ivery.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Why Join Us
  </strong>
 </p>
 <p>
  At PureHealth, you&rsquo;ll be part of a transformational journey to redefine healthcare through technology and human-centered innovation. We empower our teams to create impact, challenge boundaries, and lead change. Working with us means contributing to a purpose-driven mission&mdash;advancing the future of health&mdash;while growing your career in one of the UAE&rsquo;s most dynamic, fast-evolving organizations
 </p>
</div>


Administrative Coordinator (Front Desk)

Appalachian State University

<div><h2 class="jobSectionHeader"><b>Posting Details</b></h2>
<p></p><p>Work experience or education that is NOT included on the application will NOT be considered when screening your application. Please include ALL work experience and education on the application to ensure that you receive the appropriate credit toward qualification for this position.</p><p></p>
<div><div><div>Position Summary Information
</div><p></p><div><div><div><div><b>Classification Title</b></div> <div>Administrative Support Specialist-Records</div>
</div><br>
<div><div><b>Working Title</b></div> <div>Front Desk Manager</div>
</div><br>
<div><div><b>Location</b></div> <div>Boone, NC</div>
</div><br>
<div><div><b>Job Category</b></div> <div>6</div>
</div><br>
<div><div><b>Position Number</b></div> <div>081941</div>
</div><br>
<div><div><b>Not Eligible for Visa Sponsorship</b></div>
<div>VISA sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S</div>
</div><br>
<div><div><b>Department</b></div> <div>University College Academic Advising - 202100</div>
</div><br>
<div><div><b>Primary Purpose of Position</b></div>
<div>University College Academic Advising supports student success by guiding students through academic planning and connecting them with the University&rsquo;s academic and co-curricular opportunities. The Front Desk Manager serves as a central point of contact for the office, overseeing daily front desk operations, supervising student employees, managing appointments and communications, and responding to inquiries from students, families, and campus partners while ensuring compliance with FERPA regulations. The role also maintains student records, updates major information, supports advising and orientation processes, manages departmental communications, analyzes student information systems data, and performs a variety of administrative and operational functions that ensure the advising office delivers efficient, accurate, and student-focused services.</div>
</div><br>
<div><div><b>Minimum Qualifications</b></div>
<div>Graduation from high school and one year of related office experience; or an equivalent combination of education and experience. Diplomas or degrees must be received from appropriately accredited institutions.</div>
</div><br>
<div><div><b>License/Certification Required</b></div>
</div><br>
<div></div><div><div><b>Essential Job Functions</b></div>
<div><div>The individual hired for this position will be responsible for:</div><ul>
<li>Providing excellent customer service and managing the front desk area of a large, busy office on a daily basis, addressing appointment scheduling issues, and responding to questions from students, parents, campus partners, and the public via email, phone, and walk-in traffic under FERPA guidelines.</li>
<li>Supervising and managing up to 5 shared work-study student employees (hiring, training, daily supervision, timesheet tracking).</li>
<li>Reviewing and updating students&rsquo; academic major information in Banner.</li>
<li>Managing call campaigns for Incoming, Readmission, and Continuing students.</li>
<li>Providing administrative support for University College Academic Advising (leadership, admin and Records, and advisors).</li>
<li>Managing both advising and PREP email accounts and text inquiries, adding student records notes to DegreeWorks.</li>
<li>Assisting with Orientation Management/Advisor Caseloads, accessing and analyzing Banner, Docuware, and TracCloud reports.</li>
<li>Other administrative duties as assigned (for example, assisting with the PREP course, Course Overloads, Visiting Coursework, Major Declarations, Withdrawal reports, purchasing, work orders, room reservations, etc.).</li><br>
<p></p>
</ul><div>
<br>
Please note: the duties of this role are ENTIRELY IN-PERSON; this position does not provide remote or hybrid work arrangements.</div></div>
</div><br>
<div><div><b>Knowledge, Skills, &amp; Abilities Required for this Position</b></div>
<ul><li>This position requires knowledge of University structure, services, programs, procedures and practices.</li>
<li>Employees in this position should have strong managerial and customer service skills as well as strong attention to detail and commitment to accuracy in record keeping.</li>
<li>The position requires daily use of various office technology and software applications including extensive use of Google Suite (Docs, Forms, Sheets, etc.) and MS Excel.</li>
<li>Individuals in this position should be able to address inquiries pertaining to advising processes and student academic records.</li>
</ul>
</div><br>
<div><div><b>Preferred Qualifications</b></div>
<ul><li>A Bachelor&rsquo;s Degree plus 3-5 years of administrative, managerial, and customer service experience.</li>
<li>Ability to work effectively with a variety of personalities in a helpful, congenial and professional manner.</li>
<li>Demonstrated use of University student information systems.</li>
<li>Demonstrated experience using office technology and administrative software (specifically Google Suite and Microsoft Office).</li>
<li>Demonstrated project management experience and the ability to multi-task.</li>
<li>Demonstrated experience in detailed and accurate record keeping.</li>
</ul>
</div><br>
<div><div><b>Required Functional Competencies to Successfully Perform Job Duties.</b></div>
<div><b>Communication &ndash; Verbal</b><br>
Supervises and manages the front desk area and our work study students as they answer phones, receive walk-in traffic, and complete other office tasks; takes on the student employee responsibilities when none are available. Answers questions from the general public, students, parents and campus partners on advising steps for incoming, continuing, and returning students. Answers questions regarding academic policies and procedures and applies judgment in regards to FERPA when releasing confidential information or to whom to refer questions. Explains and interprets academic and major declaration requirements to staff and students.<br>
<br>
<b>Communication &ndash; Written</b><br>
Provides administrative support in multiple formats such as emails, texts, memos, reports or meeting minutes (Google Docs/Sheets, Microsoft Word/Excel) for UCAA. Drafts emails, memos and other documents that relate to intended major changes and managing student record information. Proofreads documents for grammar, spelling, punctuation, and basic formatting. Records and documents information accurately. Reviews confidential student records information and drafts written communication to students based on that information.<br>
<br>
<b>Information/Records Administration
</b><br>
Uses our established data systems for managing student records. Understands Banner Student Information system software, Orientation Management/Advisor Caseload software, Slate, and related web applications used to perform day-to-day functions (including Docuware file management). Coordinates varied records processing activities requiring the application and some interpretation of university procedures, policies, and regulations including intended major changes, catalog year changes, and some major declaration (on an as needed basis)</div>
</div><br>
<div><div><b>Type of Position</b></div> <div>Permanent Full-Time</div>
</div><br>
<div><div><b>Staff/Non-Faculty</b></div> <div>Staff/Non-Faculty</div>
</div><br>
<div><div><b>Appointment Type</b></div> <div>1</div>
</div><br>
<div><div><b>Work Schedule/Hours</b></div>
<div>Mon-Fri, 8am-5pm. ENTIRELY IN-PERSON. Occasionally overtime may be required during peak advising times.</div>
</div><br>
<div><div><b>Number of Hours Per Week</b></div> <div>40</div>
</div><br>
<div><div><b>Number of Months Per Year</b></div> <div>12</div>
</div><br>
<div><div><b>Mandatory Staff</b></div> <div>No</div>
</div><br>
<div><div><b>Physical Demands of Position</b></div>
<div>To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.</div>
</div><br>
<div><div><b>Overall Competency Level </b></div><div>Journey</div>
</div><br>
<div><div><b>Salary Grade Equivalency</b></div> <div>GN06</div>
</div><br>
<div><div><b>Salary Range</b></div>
</div><br>
<div></div><div><div><b>Anticipated Hiring Range</b></div> <div>$38,127- $39,271</div>
</div><br>
</div></div></div><div><div>Pay will be commensurate with applicant competencies, budget, equity and market considerations.
</div></div><p></p><div><div>Posting Details Information
</div><p></p><div><div><div><div><b>Posting Date</b></div> <div>07/30/2026</div>
</div><br>
<div><div><b>Closing Date</b></div> <div>08/16/2026</div>
</div><br>
<div><div><b>Competency Level Statement</b></div> <div>Management will only consider applicants who meet the required competencies.</div>
</div><br>
<div><div><b>Special Instructions to Applicants</b></div>
<div><div>Please attach required documents:</div><ul>
<li>Cover Letter</li>
<li>Resume</li>
<li>List of at least 3 professional references with their position titles, places of employment, current phone numbers, and current email addresses</li>
</ul></div>
</div><br>
<div><div><b>Search Chair Name</b></div> <div>Gita Rayamajhi Shakya</div>
</div><br>
<div><div><b>Search Chair Email</b></div> <div>rayamajhishakyag@appstate.edu</div>
</div><br>
<div><div><b>Applicant Pool Preference</b></div> <div>External (Post on the Web)</div>
</div><br>
</div></div></div><div><div>Departmental Information
</div><p></p><div><div><div><div><b>Quick Link</b></div> <div>https://appstate.peopleadmin.com/postings/55488</div>
</div><br>
<div><div><b>Posting Number</b></div> <div>201503026P</div></div></div></div></div></div></div>

Stroud & Company CPAs

<p><b>Job Summary</b></p><p>Join a client-focused CPA firm where communication, technology, teamwork, and dependability make every day run smoothly. We are seeking a friendly, organized, and dependable Front Desk Administrative Assistant to be the welcoming first point of contact for our CPA firm. In this important role, you will answer incoming phone calls, greet walk-in clients, provide excellent customer service, and support day-to-day administrative needs that help our team serve clients efficiently and professionally.</p><p><b>Duties</b></p><ul><li>Greet visitors, clients, and vendors with professionalism and a friendly attitude</li><li>Manage multi-line phone systems, screen calls, and direct inquiries efficiently with professionalism and warmth</li><li>Maintain a clean, organized front desk area and manage incoming/outgoing mail and packages</li><li>Schedule appointments, coordinate calendars, and assist with basic office management tasks</li><li>Assist clients with basic questions, appointment coordination, document drop-offs, and general office support</li><li>Perform administrative tasks for a CPA firm, such as scanning, filing, organizing client documents, processing mail, preparing correspondence, and supporting seasonal workflow needs</li><li>Coordinate with accountants and administrative team members to keep client service moving smoothly</li><li>Help ensure confidential client information is handled carefully and responsibly</li></ul><p><b>What We Are Looking For</b></p><ul><li>Strong communication skills, both on the phone and in person.</li><li>A customer-service mindset and the ability to make clients feel welcomed and supported.</li><li>A future forward and technology mindset, open to learning new processes and products</li><li>Dependability, punctuality, and follow-through on assigned tasks.</li><li>A team-oriented attitude and willingness to pitch in where needed.</li><li>Excellent organization, attention to detail, and ability to manage multiple priorities.</li><li>Professional discretion when working with confidential client information.</li><li>Comfort using common office technology, including email, phones, scanners, and Microsoft Office.</li></ul><p><b>Experience</b></p><ul><li>Previous receptionist, administrative assistant or customer service experience preferred</li><li>Experience in a CPA firm, accounting office, financial office or professional services environment is a plus</li><li>Previous office or clerical experience demonstrating strong organizational skills and attention to detail</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and computer literacy in general</li><li>Experience with QuickBooks or similar bookkeeping software is preferred</li><li>Excellent phone communication skills with proper phone etiquette</li><li>Demonstrated ability to handle confidential information responsibly</li><li>Strong typing speed along with proofreading skills for document accuracy</li><li>Experience in customer service or client communication roles is highly desirable</li><li>Ability to multitask efficiently in a fast-paced setting while managing time effectively</li></ul><p><b>Why This Role Matters</b></p><p>Our front desk sets the tone for the client experience. The right person for this position will be a steady, positive presence who communicates clearly, works well with others, and can be counted on to help the office stay organized and responsive&mdash;especially during busy tax and accounting seasons.</p><p><b>How to Apply</b></p><p>If you are dependable, professional, and enjoy helping both clients and coworkers, we would love to hear from you. Please submit your resume and a brief note sharing why you would be a great fit for our team.</p><p>Pay: $18.00 - $22.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Front Desk Administrative Assistant

Be Fit Physical Therapy & Pilates

<p>Front office medical reception and patient care coordinator, scheduling on EMR, insurance verifications. Managing therapists and instructors schedules (PT's, Massage therapist, Pilates instructor's). Update therapists and instructors of their schedule</p><p>Check and respond to emails and phone calls in a timely manner</p><p>Insurance verifications and review with new patients. Insurance authorizations, including those for workers compensation patients.</p><p>Collect deductibles, co-pays and co-insurances.</p><p>Proficient in Microsoft Office and excellent typing skills.</p><p>Friendly, energetic and excellent customer service and front desk skills as well as good phone skills.</p><p>Able to handle a busy office environment.</p><p>Team player.</p><p>Job Types: Full-time, Part-time</p><p>Pay: $15.00 - $17.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Patient Care Coordinator Front Desk Administration

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