front desk administrator

Al Maha Properties

We are seeking a professional, highly organized, and proactive Front Office Administrator to join our Property Management company in Dubai. This role requires a detail-oriented individual with strong communication, coordination, and multitasking abilities who can thrive in a fast-paced environment. As the first point of contact for clients, visitors, tenants, and staff, the candidate will play a key role in maintaining efficient day-to-day office operations while delivering a professional and welcoming experience.Operational Responsibilities:&middot; Handle incoming calls and visitors at the front desk.&middot; Handle incoming &amp; outgoing emails, correspondences, couriers and deliveries.&middot; Handle tenant inquiries and tenant coordination&middot; Coordinate with inter-department team for updates and follow ups.&middot; Prepare letters, NOCS, notices, circulars, and correspondence to tenants/ vendors/ government departments.&middot; Maintain filing systems for documents &amp; correspondences in an organized manner&middot; Schedule meetings and appointments&middot; Coordinate and liaise with government authorities and utility providers including DEWA, DCD, Dubai Municipality, and other relevant entities.&middot; Manage renewals and documentation related to company operations, including permits, licenses, staff records, insurance, banking requirements, and regulatory compliance.Real estate Responsibilities:&middot; Handle initial inquiries and assign leads to agents.&middot; Accurately record and track leads.&middot; Create, update &amp; verify listings on property portals (Bayut/ Dubizzle/ Website)&middot; Ensure smooth operations on portals and coordinate with support team for any technical issues&middot; Maintain accurate records and databases of properties and real estate transactions.- Use DLD system to obtain trakheesi permits, renew broker cards, renew electronic permits.Requirements &amp; Qualifications:&middot; Proven 1-3 years&rsquo; experience as a front office executive or admin assistant.&middot; Must be a highly organized individual with excellent communication skills (speaking &amp; writing)&middot; Proficiency in MS Office, Google docs/ sheets, CRMs&middot; Fluency in speaking English &amp; Hindi is mandatory.&middot; Must be able to multi task and keep up in a fast-paced environment.&middot; Professional appearance and demeanour.&middot; Ability to work independently and as a part of a team.Education &amp; Experience:&middot; Bachelor&rsquo;s degree or diploma in Business Administration or related field preferred.Pay: AED3,500.00 - AED4,500.00 per monthWork Location: In person

Front Desk Administrator

CIMC Reefer Trailer, INC.

Job DescriptionThe Front Desk Production Administrator is responsible for managing front desk operations and providing administrative support to the production department. This role requires excellent communication skills, multitasking abilities, and a customer focused approach. It provides a vital link between receiving, inventory, production, and shipping. Proficiency in verbal and written communication is essential for coordinating various interdependent functions.Key ResponsibilitiesGreet and assist visitors in a professional and friendly manner.Answer and redirect incoming calls to the appropriate personnel.Manage incoming and outgoing mail and packages.Provide exceptional Customer ServiceManage Logistics for outbound trailers.Generate and update documents as needed.Track inbound and outbound containers accurately.Prepare and distribute productivity reports to supervisors and managers (daily and monthly)Update shipping reports daily.Assist assembly manager with miscellaneous reports and recordkeeping.Ensure compliance with established internal control procedures, process specs.Other duties may be assigned.QualificationsAssociate or bachelor&rsquo;s degree or above preferred.Previous experience in an administrative role is required.Experience in a production environment or related experience in manufacturing/ receptionist/ administrative role is required.Computer skills: Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, OneNote)Ability to write routine reports and correspondence.Strong analytical skills, with the ability to define problems, collect data, establish facts, and draw valid conclusions.Critical soft skills including attention to detail, sense of urgency, and effectiveness in pressure situations.Note: This job description is a general outline of responsibilities and qualifications and may be subject to change based on business needs.Job Type: Full-timeBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul>Experience:<ul><li>Customer service: 1 year (Preferred)</li></ul>Work Location: In person

Front Desk Production Administrator

Fotis International Law Firm

About the RoleWe are a well-established law firm in Dubai seeking a professional, well-presented Receptionist to manage our front desk and serve as the first point of contact for our clients.The ideal candidate will demonstrate excellent communication skills, a high level of professionalism, and the ability to maintain confidentiality in a legal environment.Key Responsibilities<ul><li>Welcome clients and visitors in a courteous and professional manner</li><li>Manage incoming calls, screen enquiries, and direct them appropriately</li><li>Coordinate meeting room bookings and ensure readiness for client meetings</li><li>Handle incoming and outgoing correspondence, including courier arrangements</li><li>Maintain reception area to a high standard at all times</li><li>Assist with basic administrative tasks, including document handling and filing</li><li>Coordinate with legal and administrative teams to support daily operations</li></ul>Requirements<ul><li>Previous experience as a receptionist or front desk administrator, preferably in a professional services or legal environment</li><li>Excellent command of English (spoken and written); additional languages are an advantage</li><li>Strong interpersonal and client-facing skills</li><li>Professional appearance and demeanor</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Ability to handle sensitive and confidential information with discretion</li><li>Strong organizational skills and attention to detail</li></ul>Job Type: Full-timePay: From AED3,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>receptionist: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Receptionist cum Admin Assistant

CT Management

Job Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team. This role serves as the front desk point of contact and provides administrative support to both office operations and the leasing team. The ideal candidate is professional, detail-oriented, and able to manage multiple responsibilities in a fast-paced environment.As the first point of contact for visitors and callers, you will play a key role in creating a positive experience while ensuring the office runs efficiently and supports daily leasing activities.Responsibilities<ul><li>Serve as the front desk administrator by greeting residents, prospects, and vendors in a professional and welcoming manner</li><li>Answer and manage a multi-line phone system, direct calls, and respond to inquiries with strong phone etiquette</li><li>Provide administrative support to the leasing team, including assisting with guest cards, applications, and general leasing follow-up</li><li>Maintain organized records through data entry, filing, and document management</li><li>Assist with scheduling appointments, coordinating meetings, and managing calendars</li><li>Support customer service efforts by responding to resident and prospect inquiries via phone and email</li><li>Perform general clerical duties such as copying, scanning, mailing, and maintaining office supply inventory</li><li>Utilize Microsoft Office, , and basic bookkeeping software to complete daily tasks</li></ul>Requirements<ul><li>Prior administrative, front desk, or office experience required</li><li>Strong organizational skills with the ability to multitask and prioritize effectively</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace</li><li>Excellent communication skills and professional phone etiquette</li><li>Strong data entry and typing skills with attention to accuracy</li><li>Experience with multi-line phone systems and general office procedures</li><li>Bilingual abilities are a plus</li><li>Experience in property management, leasing, or customer service is a plus but not required</li></ul>Join our team as an Administrative Assistant, where you will play a key role in supporting both office operations and leasing efforts while contributing to a professional and efficient environment.Pay: $19.00 - $21.00 per hourWork Location: In person

Administrative Assistant

Roofing by Curry

Administrative Coordinator (Front Desk)Roofing by Curry Sarasota, FL 34240Job Type: Full-Time Schedule: Monday&ndash;Friday, 8:00 AM &ndash; 5:00 PMPay: Based on skill set and experiencePosition SummaryRoofing by Curry is seeking a highly organized and customer-focused Administrative Coordinator to serve as the front desk hub of our office. This position is responsible for managing scheduling, customer communication, and supporting multiple departments to ensure a seamless customer experience.The ideal candidate must align with our company values by demonstrating professionalism, maintaining positive relationships with customers, builders, and coworkers, and treating others with dignity and respect. We are looking for a caring individual who contributes to a positive and supportive work environment.Responsibilities<ul><li>Schedule reroof and repair appointments</li><li>Coordinate and schedule warranty work with New Construction builders</li><li>Answer incoming calls and direct them to the appropriate departments</li><li>Respond to customer inquiries and provide accurate information</li><li>Schedule job inspections</li><li>Manage and rate incoming leads from Google and other sources</li><li>Maintain communication with customers before and after service completion</li></ul>Qualifications<ul><li>Previous administrative, customer service, or front desk experience preferred</li><li>Strong communication and phone skills</li><li>Excellent organizational and multitasking abilities</li><li>Ability to handle high call volume and follow-up communication</li><li>Strong problem-solving skills and attention to detail</li><li>Experience with CRM systems preferred (Salesforce experience is a plus)</li></ul>Compensation &amp; Benefits<ul><li>Competitive pay based on experience</li><li>Medical, dental, and vision insurance</li><li>Life insurance</li><li>Supplemental benefits available</li><li>Paid time off</li></ul>Work EnvironmentFast-paced office environment with high customer interaction and team coordination.Work Location: In personPay: $19.00 - $20.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Coordinator (Front Desk)

Columbia Pain and Spine Institute

Burnside Surgery Center, an Ambulatory Surgery Center specializing in pain management, is seeking a full-time Front Desk Receptionist. No prior experience is required. Training will be provided.Position Overview: This role is responsible for managing front office operations and serving as the first point of contact for patients.Responsibilities:<ul><li>Greet and check in patients, answer phones, and assist with general front desk operations</li><li>Prepare paperwork, schedule procedures, and provide basic pricing information to patients</li><li>Maintain organized records and ensure a smooth flow of patients throughout the day</li></ul>Qualifications:<ul><li>Reliable, professional, and detail-oriented</li><li>Strong communication and organizational skills</li><li>Ability to multitask in a fast-paced environment</li><li>Must have dependable transportation</li></ul>Preferred (not required): experience in a medical office, medical terminology, or medical billing.Schedule:<ul><li>Monday through Friday</li><li>No weekends or holidays</li><li>Hours vary between 7:00 AM and 6:00 PM</li><li>Up to 40 hours per week</li></ul>This is a long-term position with stability and opportunity for growth.Pay: From $19.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Front Desk - Ambulatory Surgery Center

Looking for a part time Front Desk Receptionist to join the team at our small pulmonary/ sleep specialist office. Six months' experience in a medical office setting preferred. The ideal candidate will be able to handle interacting with patients in person as well as over the telephone.Front Desk duties include: - Assist with telephone calls and medical records including scanning patient documents; - Schedule patient appointments; - Check patients in and out; - Collect co-pays and answer patient billing questions; - Coordinate and update medical records; and - Coordinate doctor's orders with other medical providers or equipment suppliers.The ideal candidate has the following qualifications: - professional and punctual - detail-oriented with strong organizational skills - strong customer service skills including communicationSchedule: Tuesdays through Thursdays are required. There is an availability for work on Mondays and Fridays.Pay: $15.00 - $20.00 per hourWork Location: In person

Front Desk Receptionist and Administrative Assistant

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