front desk administrator

Spark Lab Robotics and Coding Academy

______________________About Spark LabSpark Lab is a premier project-based learning center where students transition from being tech-users to tech-creators. We specialize in Robotics, Coding, and STEM education, fostering a fun and professional environment where kids learn by doing.______________________The RoleWe are looking for a highly organized, tech-savvy, and personable Front Desk Administrator. This individual serves as the central hub of Spark Lab, managing external communications with our customers and community partners, managing our website and social pages, and handling staff coordination.______________________Key Responsibilities1. Operations, Customer &amp; Partner Communications<ul><li>Primary Liaison: Act as the face of Spark Lab for all stakeholders. Greet guests and families with a warm, professional attitude.</li><li>Parent Communications: Manage student check-ins, tracking attendance, and proactively communicating schedule updates, holiday closures, and center news.</li><li>Enrollment &amp; Logistics: Handle new student registrations, cancellations, and the management of makeup credits.</li><li>Community Partnership: Handle communication and working with our local community and business partners.</li><li>Scheduling: Build and manage weekly instructor schedules based on staff availability and student enrollment.</li></ul>2. Website and Social Media Management<ul><li>Online Presence Management: Create, curate, and schedule engaging content for Facebook and Instagram, while keeping our website and blog updated with fresh content and center news.</li><li>Graphic Design &amp; Media: Use tools like Canva to design promotional materials. Capture and perform basic editing of photos/videos for social content.</li><li>Event Planning: Set up and promote our monthly workshops and special events.</li></ul>______________________Qualifications<ul><li>Professional Experience: Preferred experience in marketing, sales, account management, or lead generation.</li><li>Interpersonal Skills: Highly energetic, enthusiastic, and confident personality. Comfortable with face-to-face outreach and phone communication.</li><li>Communication: Exceptional written and verbal skills for parent interaction, professional networking, and social media copywriting.</li><li>Creative Mindset: Strong attention to detail with a flair for design (Canva) and basic photo/video editing skills.</li><li>Self-Starter: Strong self-motivation and the ability to work independently on outreach projects.</li><li>Tech-Savvy: Comfortable with scheduling software, social media platforms, and website CMS (e.g., WordPress/Wix).</li><li>Organizational Ninja: Ability to juggle multiple administrative tasks and outreach projects simultaneously.</li><li>Passion for Education: A genuine interest in STEM and helping kids succeed.</li></ul>______________________Schedule &amp; Compensation<ul><li>Hours: 16&ndash;30 hours weekly. Shift windows are generally between 2:00 PM &ndash; 7:00 PM on weekdays, with occasional Saturday mornings (10:00 AM &ndash; 2:00 PM).</li><li>Pay: $18 per hour.</li></ul>Samples of social media work, Canva designs, or video clips are highly encouraged!Pay: $18.00 per hourWork Location: In person

Front Desk Administrator

MISSION HILLS COUNTRY CLUB

FRONT DESK ADMINISTRATOR Reports To: Director Communications &amp; MembershipDepartment: Front DeskStatus Type: Temporary (May 15-August 31) Full-time, HourlySalary: $18-23, Commensurate with experience POSITION OVERVIEW:The Front Desk Administrator oversees the daily operations of the reception area, ensuring that all members and guests receive exceptional service in a welcoming and professional environment. The Front Desk Administrator oversees evening/weekend receptionists, coordinates all front desk activity, and ensures adherence to Club standards and policies. The Administrator plays a key role in fostering a positive atmosphere and ensuring the front desk operates efficiently and effectively. KEY RESPONSIBILITIES: Front Desk Operations:<ul><li>Oversee front desk operations, ensuring all inquiries, reservations, and communications are handled promptly and professionally.</li><li>Ensure accurate record-keeping of member and guest information, reservations, and transactions.</li><li>Manage the Club's phone system, routing calls and messages efficiently.</li><li>Maintain the front desk&rsquo;s appearance, organization and supplies.</li></ul>Member &amp; Guest Relations:<ul><li>Answer and direct phone calls in a professional manner.</li><li>Greet members and guests warmly, ensuring a positive member experience.</li><li>Address member and guest inquiries, concerns, and complaints promptly and courteously.</li><li>Provide detailed information about Club services, events, and policies.</li><li>Collaborate with other departments to ensure seamless communication and service delivery.</li></ul>Administrative Responsibilities:<ul><li>Update and manage the Club's reservation or booking systems.</li><li>Process carry-out orders using point-of-sale (POS) system</li><li>Develop event menus, buffet cards, and signage to support Club functions</li></ul>EDUCATION &amp; QUALIFICATIONS:Education and Experience<ul><li>High school diploma or equivalent; experience in hospitality or business management is ideal.</li><li>Minimum of 2-3 years in a hospitality, customer service, or club environment.</li></ul>COMPETENCIES:<ul><li>Strong leadership and interpersonal skills.</li><li>Excellent communication skills, both verbal and written.</li><li>Proficiency with reservation systems, point-of-sale software, and Microsoft Office Suite, Canva and Avery.</li><li>Ability to multitask, maintain composure under pressure, and prioritize in a fast-paced environment.</li><li>Strong attention to detail and organizational skills.</li><li>Discretion and respect for member privacy and confidentiality.</li></ul>ABOUT US: Mission Hills Country Club is a family-oriented private community, located in a beautiful natural setting in the heart of Kansas City. Founded in 1914, the Club&rsquo;s rich traditions of excellence, respectfulness, and integrity continue to be the foundation for a gracious, welcoming culture. Integral to our Mission Statement are the Club&rsquo;s Core Values, which we have identified as Quality, Social Behavior and Character. We have chosen to express these values in the context of Excellence, Mutual Respect, Hospitality and Integrity.Pay: $18.00 - $23.00 per hourWork Location: In person

Temporary Front Desk Administrator

The Boys and Girls Club of the Plateau

JOB TITLE: Cashiers Club Administrative AssociatePROFILE SOURCE: Administrative ProfessionalFLSA STATUS: Non-ExemptREPORTS TO: Cashiers Club DirectorLOCATION: Cashiers ClubCASHIERS CLUB: 558 Frank Allen Rd, Cashiers, NC 28717PAY: $16.00/hrFALL/SPRING HOURS: Monday - Friday 1:30pm - 6:30pm (25 hours per week)SUMMER HOURS: Monday-Friday 7:30am to 3:30pm (30-35 hours per week)PRIMARY RESPONSIBILITIES:Understand all Club policies including Club rules, discipline policy, Club emergency plans, Parent/Guardian handbook, etc. Understand and operate a cloud-based database system for Club member attendance and activity tracking. Greet and engage with Club members and families to ensure they are provided the best experience possible at Club.KEY FUNCTIONS:Front Desk:<ul><li>Ensure a healthy and safe environment for all Club members and staff.</li><li>Supervise guests and members to ensure they are in approved, designated areas only.</li><li>Ensure parties do not pass the front desk without a validated reason for being onsite.</li><li>Manage the front desk and serve as receptionist for the Club during business hours.</li><li>Answer incoming calls, fielding questions and redirecting as needed.</li><li>Collecting forms for enrollment.</li><li>Provide parents with basic Club information and program updates.</li><li>Keep the front desk and lobby organized and cleaned.</li><li>Update lobby informational videos.</li><li>Keep the lobby organized and tidy.</li><li>Maintain and update lobby displays and bulletin boards.</li><li>Possess excellent organizational skills and the ability to multitask in a fast paced environment.</li><li>Participate in cleaning Club facilities as needed.</li><li>Set up &amp; strike the front desk area or program area as needed.</li><li>Daily problem solving, critical thinking, and ability to adapt.</li></ul>Data Management and Administrative Duties:<ul><li>Operate within a cloud-based database management system.</li><li>Enter daily attendance and program participation into the database.</li><li>Assist Human Resources Coordinator with time card monitoring and time card corrections during summer months.</li><li>Assist Human Resources Coordinator with tracking and monitoring volunteer attendance, updates, and requirements.</li><li>Monitor and update membership information within the organization&rsquo;s database.</li><li>Perform general clerical duties such as filing, copying, alphabetizing, answering emails/phones, taking messages.</li></ul>Family Communications:<ul><li>Obtain training in BGCP branding and uphold the standard of the organization.</li><li>Assist Membership and Family Coordinator and Club Directors by creating flyers and informational postings for Club events and special happenings.</li><li>Assist Membership &amp; Family Coordinator with parent weekly communications (emails, social media, newsletters, etc.)</li><li>Prepare for external events and community use of the building.</li><li>Participate in special programs and/or events.</li></ul>SKILLS/KNOWLEDGE REQUIRED<ul><li>Those with degrees or seeking degrees in management, hospitality, business, or a related field are strongly encouraged to apply; minimum high school diploma or GED required.</li><li>1+ years experience providing customer service and front desk support.</li><li>1+ years experience using a data management system, and how to run reports of the data collected or ability to learn.</li><li>Fluency in Spanish is a bonus.</li><li>Attention to detail and a systematic approach to processes are a must.</li><li>Computer literacy skills including Microsoft office (specifically Excel), canva, google sheets</li><li>Previous experience using a cloud-based database management system, such as a CRM, or possess the aptitude to learn.</li><li>Strong communication skills both verbal and written.</li><li>Ability to work in a fast paced environment, and multitask effectively.</li><li>Must efficiently know how to navigate and operate an iPad or ability to learn.</li></ul>This job description is intended to provide a general overview of the responsibilities and qualifications for this role. It is not an exhaustive list of all duties, skills, or working conditions. The scope of responsibilities may evolve over time to meet the needs of the organization. Candidates should be prepared for reasonable changes and additional tasks as required.Job Type: Part-timePay: $16.00 - $16.50 per hourBenefits:<ul><li>401(k) matching</li><li>Flexible schedule</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Ability to Commute:<ul><li>Cashiers, NC 28717 (Preferred)</li></ul>Work Location: In person

MSC Insurance Agency

Client Relationship Coordinator / AdministratorDepartment: Personal LinesPosition SummaryThe Client Relationship Coordinator / Administrator serves as the first point of contact for clients while also supporting the Personal Lines team with critical behind-the-scenes operations. This role blends customer-facing administrative responsibilities with policy servicing support to improve efficiency across the department.The ideal candidate is friendly, detail-oriented, and collaborative, with strong organizational skills and the ability to manage multiple priorities. This position plays a key role in delivering a high-quality client experience while ensuring accuracy and timeliness in policy processing and administrative workflows. All responsibilities align with MSC&rsquo;s vision, mission, and values.Key ResponsibilitiesClient Service &amp; Front Office Support<ul><li>Serve as the first point of contact for clients, delivering a welcoming and professional experience in person and over the phone</li><li>Answer and direct incoming calls</li><li>Assist clients with general inquiries and basic service needs</li><li>Open and close the front office daily</li><li>Process mail, including pickup, sorting, scanning, and distribution</li><li>Maintain office equipment and shared spaces (copier, shredding schedule, supplies)</li></ul>Policy &amp; Administrative Support<ul><li>Support Personal Lines team with service requests and policy-related tasks</li><li>Issue policy documents such as auto ID cards and certificates (Personal &amp; Commercial Lines)</li><li>Send Evidence of Property Insurance to banks (Auto &amp; Home policies)</li><li>Process cancellations, including entering activities and tracking carrier notices</li><li>Monitor and follow up on cancellation notices and carrier delays</li><li>Handle claim correspondence follow-up (after submission and closure)</li><li>Request and process Motor Vehicle Reports (MVRs); update driver information in Epic</li><li>Maintain and verify policy data, applications, attachments, and account records in Epic</li><li>Review carrier documents for accuracy and coordinate corrections as needed</li><li>Assist with spreadsheet formatting and policy/premium comparisons</li><li>Update carrier and underwriter contact information and communicate changes internally</li></ul>Team &amp; Operational Support<ul><li>Collaborate closely with Client Experience Managers and Risk Advisors</li><li>Support workflow processes for Account Managers</li><li>Follow up with clients for outstanding information</li><li>Maintain communication logs related to policy changes and cancellations</li><li>Assist with payments when necessary</li></ul>Expectations<ul><li>Provide a high level of service and responsiveness to both clients and internal team members</li><li>Maintain accuracy and attention to detail in all tasks</li><li>Demonstrate strong time management and organizational skills</li><li>Adapt to changes in technology, carrier systems, and workflows</li><li>Contribute positively to a team-oriented environment</li><li>Act as a proactive, results-driven self-starter</li></ul>Performance Measurements<ul><li>Understanding of insurance coverages and carrier requirements</li><li>Adherence to agency service standards</li><li>Management of open activities and task completion timelines (reviewed weekly)</li></ul>Qualifications &amp; Experience<ul><li>High School Diploma or equivalent (required)</li><li>Entry-level position with opportunities for growth within the agency and insurance industry</li><li>Strong customer service and communication skills (written and verbal)</li><li>Ability to multitask and work under deadlines</li><li>Strong problem-solving and organizational abilities</li><li>Comfortable working both independently and as part of a team</li><li>Proficiency in Microsoft Office (Word, Outlook, Excel)</li><li>Ability to quickly learn agency management systems (e.g., Epic) and carrier platforms</li></ul>Physical Requirements<ul><li>Primarily a sedentary, office-based role (sitting or standing at a desk)</li><li>Occasional movement within the office to access equipment and resources</li><li>Frequent use of hands for computer and office equipment operation</li><li>Work performed in a standard indoor office environment</li></ul>DisclaimerThis job description reflects management&rsquo;s assignment of essential functions and does not restrict the ability to assign or reassign duties at any time.Job Type: Full-timePay: From $35,000.00 per yearBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Customer service: 1 year (Preferred)</li></ul>License/Certification:<ul><li>Property and casualty license (Preferred)</li></ul>Ability to Relocate:<ul><li>Clarksville, TN 37043: Relocate before starting work (Required)</li></ul>Work Location: In person

Front Desk Administrator and Personal Lines Client Relationship Coordinator

Grosse Pointe Music Academy

Brighton Music Academy is hiring a Front Desk / Administrative Assistant to join our team.We are looking for someone who is organized, reliable, and enjoys working with people in a positive, music-focused environment.Position Details<ul><li>Part-Time (Approx. 20 hours/week)</li><li>Schedule: Monday&ndash;Friday, 3:00 PM &ndash; 8:00 PM</li><li>Pay: $15&ndash;$18 per hour (based on experience)</li><li>Growth Opportunity: This role has the potential to grow into a full-time position for the right candidate</li></ul>Responsibilities<ul><li>Greet students and families at the front desk</li><li>Answer phone calls, texts, and emails</li><li>Manage lesson schedules and student accounts</li><li>Process payments and assist with billing questions</li><li>Help keep the front desk organized and running smoothly</li></ul>What We&rsquo;re Looking For<ul><li>Strong communication skills (in person, phone, and written)</li><li>Organized and able to multitask in a fast-paced environment</li><li>Friendly, professional, and dependable</li><li>Comfortable working with children and families</li><li>Previous front desk, customer service, or administrative experience is a plus</li></ul>Why Brighton Music Academy<ul><li>Supportive, team-oriented environment</li><li>Work with families and students in a positive setting</li><li>Consistent schedule</li><li>Opportunity for long-term growth</li></ul>To ApplyPlease reply with a brief message about your experience and availability.Pay: $15.00 - $18.00 per hourBenefits:<ul><li>401(k)</li></ul>Work Location: In person

Brighton Music Academy – Front Desk / Administrative Assistant (Part-Time)

Key Consulting 

Title: Front Office Administrator / ReceptionistLocation: Scottsdale Rd &amp; Loop 101, Scottsdale, AZIndustry: Financial ServicesPosition Overview:We are seeking a highly polished, professional, and reliable Front Office Administrator / Receptionist to serve as the first point of contact for our wealth management firm, conveniently located near Scottsdale Rd and the Loop 101. This individual will play a critical role in creating a welcoming, organized, and efficient office environment while delivering an exceptional client experience.The ideal candidate is detail-oriented, tech-savvy, and thrives in a fast-paced, client-facing setting. This role requires strong communication skills, a high level of professionalism, and the ability to manage multiple priorities with accuracy and discretion.Key Responsibilities:<ul><li>Greet and welcome clients and visitors with a warm, professional presence</li><li>Manage incoming calls, direct inquiries, and respond to client needs promptly</li><li>Coordinate and schedule appointments, meetings, and conference room usage</li><li>Maintain a clean, organized, and professional front office environment</li><li>Provide administrative support to advisors and operations team</li><li>Assist with client onboarding, including account paperwork and documentation</li><li>Manage incoming/outgoing mail, deliveries, and office supply inventory</li><li>Maintain and update client information within CRM systems</li><li>Handle confidential client information with discretion and professionalism</li></ul>Qualifications:<ul><li>2+ years of experience in banking, financial services, or a professional office environment preferred</li><li>Strong customer service and client relationship skills</li><li>Excellent verbal and written communication abilities</li><li>Highly organized with strong attention to detail</li><li>Ability to multitask and prioritize effectively in a fast-paced setting</li><li>Polished, professional demeanor and positive attitude</li></ul>Technical Skills:<ul><li>Proficiency in Microsoft Office (Outlook, Word, Excel)</li><li>Experience with CRM systems (e.g., Salesforce, Redtail, or similar) preferred</li><li>Comfortable learning and navigating new technology platforms</li><li>Strong data entry accuracy and attention to detail</li></ul>What We&rsquo;re Looking For:<ul><li>Dependable, proactive, and team-oriented individual</li><li>Someone who takes pride in delivering a high-touch client experience</li><li>A professional who values consistency, organization, and long-term growth</li><li>Willingness to take on additional responsibilities and grow within the firm</li></ul>Compensation:<ul><li>Competitive salary based on experience</li><li>Opportunity for long-term growth within a stable and respected firm</li><li>Competitive salary based on experience</li><li>Opportunity for long-term growth within a stable and respected firm</li></ul>Job Type: Full-timePay: $48,000.00 - $51,000.00 per yearBenefits:<ul><li>401(k)</li><li>Paid time off</li></ul>Work Location: In person

Front Office Administrator

Anchorage Pediatric Dentistry

At Anchorage Pediatric Dentistry, we're passionate about creating a welcoming environment where every patient feels valued and cared for. As our Front Desk Administrator, you'll be the friendly face that greets patients and their families, ensuring their experience with us is nothing short of exceptional. You'll be instrumental in organizing and scheduling appointments, verifying insurance details, and keeping our office running smoothly. Your role is crucial in supporting our dental team to deliver the highest standard of care.We believe in fostering a supportive and collaborative atmosphere, and we're committed to your professional growth. You'll enjoy a range of benefits, including comprehensive medical, dental, and vision coverage, a 401(k) plan with a generous employer match, profit-sharing opportunities, paid sick leave, and paid holidays. We're looking for someone proactive and dedicated&mdash;someone ready to bring their positive attitude and attention to detail to our growing team. On-the-job training available.If you're ready to make a difference and be a part of a team that values kindness, education, and excellent treatment, we encourage you to apply today. Let's work together to make a lasting impact on our community's dental health.Job Responsibilites:<ul><li>Greet and assist patients during check-in and check-out procedures.</li><li>Coordinating treatment appointments and necessary follow-ups for patients.</li><li>Contacting patients regarding their balances and ensuring timely payment collection.</li><li>Presenting treatment options to patients.</li><li>Managing phone calls and scheduling appointments efficiently.</li><li>Addressing specific patient care needs, including prescriptions, specialist follow-ups, and post-treatment inquiries.</li></ul>Job Qualifications:<ul><li>A successful candidate will exhibit good teamwork.</li><li>The individual should thrive in a fast-paced, multitasking environment.</li><li>Strong interest in personal and professional growth, leadership, and financial development is essential.</li><li>Must possess excellent organizational and professional skills.</li><li>Outstanding communication skills and a friendly, upbeat demeanor are a must.</li><li>Comfortable with financial discussions and collecting payments of various sizes.</li><li>Previous experience of at least 1 year in a dental or medical front office setting is preferred.</li><li>Dependability and consistent attendance are crucial.</li><li>The ability to adapt and handle changes effectively is necessary.</li></ul>Experience:<ul><li>Preferred 2 years of Customer Service experience.</li><li>Preferred 1 year of experience as a Dental Receptionist.</li></ul>About UsAt Anchorage Pediatric Dentistry, we provide comprehensive pediatric dental care for infants, children, and adolescents in Anchorage and all across Alaska. Our passion and purpose are to provide the best possible pediatric dental care through kindness, education, and excellent treatment.Our Board Certified Pediatric Dentists pay special attention to each patient's dental needs, and we take the time to make sure that they are comfortable. Kindness is important. Our pediatric dental office is committed to providing excellent care, and all our staff strive to make this a reality.Company's website: https://www.AnchoragePediatricDentistry.comJob Type: Full-timePay: $18.00 - $26.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul>Experience:<ul><li>Customer service: 1 year (Preferred)</li></ul>Work Location: In person

Front Desk Receptionist

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8591 front desk administrator jobs Near Me

Front Desk Administrator

Temporary Front Desk Administrator

Front Desk Administrator

Front Desk Administrator and Personal Lines Client Relationship Coordinator

Brighton Music Academy – Front Desk / Administrative Assistant (Part-Time)

Front Office Administrator

Front Desk Receptionist