front desk administrator

Aesthetics Hawaii

Job SummaryWe are seeking a friendly, organized, and detail-oriented professional to join our team in a hybrid role combining front desk administration and medical assisting. This position is ideal for someone who thrives in a client-facing environment while also supporting clinical procedures to ensure a seamless and exceptional patient experience. This role ensures smooth operations at the front desk, supports staff, and upholds the elevated service standards of our medical spa.Front Desk Responsibilities<ul><li>Greet clients, manage check-ins and check-outs, and maintain a consistently polished and professional reception area.</li><li>Handle scheduling, appointment coordination, and provider calendars with a strong attention to detail.</li><li>Ensure patients are charged accurately and consistently for all services, packages, products, and add-ons rendered.</li><li>Maintain accurate and confidential client records, treatment notes, consent forms, and payment transactions.</li><li>Ensure compliance with medical spa policies, procedures, and regulatory standards.</li><li>Coordinate follow-ups, reminders, and client retention efforts</li><li>Assist with inventory of front desk supplies and with product restocking as needed.</li></ul>Medical Assistant Duties<ul><li>Prepare treatment rooms and ensure cleanliness and proper stocking of supplies</li><li>Assist providers during aesthetic procedures (e.g., injectables, laser treatments, facials)</li><li>Take and record patient vitals, medical histories, and consent forms</li><li>Provide pre- and post-treatment instructions to clients</li><li>Maintain sterilization protocols and adhere to safety standards</li><li>Support inventory management and supply ordering</li></ul>Skills<ul><li>Strong attention to detail, accuracy, and follow-through.</li><li>Excellent interpersonal, communication, and conflict-resolution skills.</li><li>Professional, polished, and client-centric demeanor.</li><li>Exceptional organizational and multitasking abilities, especially in a fast-paced setting.</li><li>Proficiency with scheduling/EMR systems (experience with medical spa software is a plus).</li><li>Understanding of medical spa services, terminology, and client care expectations.</li></ul>Pay: $22.00 - $24.00 per hourBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li><li>Free parking</li></ul>Work Location: In person

Front Desk Administrator & Medical Assistant (Hybrid Role)

Cerebrocare

<div><h2 class="jobSectionHeader">Job Title: Front Desk Administrator (Full-Time)</h2>
Location: Las Vegas, NV 
Department: Administrative / Patient Services 
Reports To: Clinic Manager<h3 class="jobSectionHeader">
Job Summary</h3>
The Front Desk Administrator serves as the first point of contact for patients, visitors, and callers at US Neuro. This role is critical to delivering an exceptional patient experience by managing front desk operations, coordinating appointments, handling patient inquiries, and supporting smooth daily clinic workflow in a neurology setting.<h3 class="jobSectionHeader">
Key Responsibilities</h3>
Patient &amp; Front Desk Operations<ul><li>
Greet patients and visitors in a professional, compassionate manner.</li><li>
Manage patient check-in and check-out processes.</li><li>
Answer and route incoming phone calls and emails promptly.</li><li>
Address patient questions regarding appointments, paperwork, and general clinic information.</li></ul> 
Scheduling &amp; Administrative Support<ul><li>
Schedule, confirm, reschedule, and cancel appointments for providers and diagnostic services.</li><li>
Maintain accurate patient demographic and insurance information in the EHR.</li><li>
Coordinate referrals, authorizations, and follow-up appointments as needed.</li><li>
Collect co-pays and process payments according to clinic policy.</li></ul> 
Clinic Coordination<ul><li>
Communicate schedule changes with providers, clinical staff, and patients.</li><li>
Maintain an organized, welcoming reception area.</li><li>
Assist with administrative tasks including scanning, filing, and data entry.</li><li>
Support clinic policies, HIPAA compliance, and patient confidentiality standards. 
</li></ul><h3 class="jobSectionHeader">
Required Qualifications</h3><ul><li>
High school diploma or equivalent.</li><li>
Previous experience in a medical office, front desk, or administrative role preferred.</li><li>
Strong customer service and communication skills (verbal and written).</li><li>
Proficiency with scheduling systems, EHR platforms, and basic office software.</li><li>
Ability to multitask and remain calm in a fast-paced healthcare environment.</li></ul> 
Preferred Experience<ul><li>
Experience in a neurology or specialty medical clinic.</li><li>
Knowledge of insurance verification and medical terminology. 
</li></ul><h3 class="jobSectionHeader">
Skills &amp; Competencies</h3><ul><li>
Professional, friendly, and patient-focused demeanor.</li><li>
Strong organizational and time-management skills.</li><li>
Attention to detail and accuracy in data entry.</li></ul>
Team-oriented with a proactive approach to problem-solving. 

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Administrative Assistant / Front Desk - Las Vegas, NV

<div>
 &nbsp;
 
 
 
 
 
 
 
 Job Title: Front Desk Administrator (Full-Time)
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 Location:
 
 
 
 
 
 
 
 
 
 
 
 
 Las Vegas, NV
 
 
 
 
 
 
 
 
 
 
 
 
 
 Department:
 
 
 
 
 
 
 
 
 
 
 
 
 Administrative / Patient Services
 
 
 
 
 
 
 
 
 
 
 
 
 
 Reports To:
 
 
 
 
 
 
 
 
 
 
 
 
 Clinic Manager
 
 
 
 
 
 
 
 
 
 
 
 
 
 Job Summary
 
 
 
 
 
 
 
 
 
 
 
 
 
 The
 
 
 
 
 
 
 
 
 
 
 
 
 Front Desk Administrator
 
 
 
 
 
 
 
 
 
 
 
 
 serves as the first point of contact for patients, visitors, and callers at US Neuro. This role is critical to delivering an exceptional patient experience by managing front desk operations, coordinating appointments, handling patient inquiries, and supporting smooth daily clinic workflow in a neurology setting.
 
 
 
 
 
 
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 
 
 
 
 
 
 Patient &amp; Front Desk Operations
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Greet patients and visitors in a professional, compassionate manner.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Manage patient check-in and check-out processes.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Answer and route incoming phone calls and emails promptly.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Address patient questions regarding appointments, paperwork, and general clinic information.
 
 
 
 
 
 
 
 &nbsp;
 </li>
 </ul>
 
 
 
 
 
 
 
 Scheduling &amp; Administrative Support
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Schedule, confirm, reschedule, and cancel appointments for providers and diagnostic services.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Maintain accurate patient demographic and insurance information in the EHR.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Coordinate referrals, authorizations, and follow-up appointments as needed.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Collect co-pays and process payments according to clinic policy.
 
 
 
 
 
 
 
 &nbsp;
 </li>
 </ul>
 
 
 
 
 
 
 
 Clinic Coordination
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Communicate schedule changes with providers, clinical staff, and patients.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Maintain an organized, welcoming reception area.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Assist with administrative tasks including scanning, filing, and data entry.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Support clinic policies, HIPAA compliance, and patient confidentiality standards.
 
 
 
 
 
 
 
 &nbsp;
 </li>
 </ul>
 
 
 
 
 
 
 Required Qualifications
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 High school diploma or equivalent.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Previous experience in a medical office, front desk, or administrative role preferred.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Strong customer service and communication skills (verbal and written).
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Proficiency with scheduling systems, EHR platforms, and basic office software.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Ability to multitask and remain calm in a fast-paced healthcare environment.
 
 
 
 
 
 
 
 &nbsp;
 </li>
 </ul>
 
 
 
 
 
 
 
 Preferred Experience
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Experience in a neurology or specialty medical clinic.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Knowledge of insurance verification and medical terminology.
 
 
 
 
 
 
 
 &nbsp;
 </li>
 </ul>
 
 
 
 
 
 
 Skills &amp; Competencies
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Professional, friendly, and patient-focused demeanor.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Strong organizational and time-management skills.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Attention to detail and accuracy in data entry.
 
 
 
 
 
 
 </li>
 </ul>
 
 
 
 
 
 
 Team-oriented with a proactive approach to problem-solving.
 
 
 
 
 
 
 
 &nbsp;
</div>

Total Balance Therapy

We are a growing Physical Therapy clinic looking for a part time Front Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the office administrator will include answering incoming phone calls, scheduling new patients, verifying insurances as needed, adjusting patient schedules as needed, unpack and put away items ordered for the clinic, update any reports as needed and maintaining a clean, professional clinic environment. The ideal candidate will be competent in prioritizing tasks and working with little supervision. They will be friendly, professional, and trustworthy and will be self-motivated with a positive attitude. The office administrator contributes to efficiency at the company&rsquo;s front desk and contributes in driving sustainable growth.***WE ARE NEEDING SOMEBODY 2-6 PM MONDAY-FRIDAY******Please do not apply if not able to work these hours. Responsibilities<ul><li>Answer incoming phone calls.</li><li>Greet incoming patients/check out patients and take payments as needed.</li><li>Schedule new patients.</li><li>Confirm/schedule appointments with existing patients as needed.</li><li>Fulfill daily tasks set by office manager/owner.</li><li>Manage faxes/send off documents via fax.</li><li>Communicate with office manager regarding patient visit limitations/authorizations.</li><li>Restock clinic of linens, toiletries, and maintain clinic cleanliness.</li><li>Verify patient insurances as needed</li><li>Assist therapists whenever necessary</li></ul>Skills<ul><li>Proven experience as an office administrator, office assistant or relevant role</li><li>Outstanding communication and interpersonal abilities</li><li>Excellent organizational and leadership skills</li><li>Familiarity with office management procedures and basic accounting principles</li><li>Excellent knowledge of MS Office and office management software (ERP etc.)</li><li>Qualifications in secretarial studies will be an advantage</li><li>High school diploma; Experience in a medical office is preferred but not required.</li></ul>Pay: $12.00 - $15.00 per hourBenefits:<ul><li>Paid time off</li></ul>Application Question(s):<ul><li>Do you have experience working in a medical office?</li></ul>Experience:<ul><li>Customer service: 1 year (Required)</li></ul>Work Location: In person

Front Office Administrator-Part time ***2-6 PM MON-FRI***

ABOU GHALY MOTORS

<div>Job Purpose
The Front Desk Administrator will serve as the first point of contact for visitors and customers at our facility. The role requires an individual with strong communication, organizational, and customer service skills to efficiently handle day-to-day administrative tasks. The successful candidate will be responsible for serving as the first point of contact for visitors managing customer coding, updating customers' data, assisting customers with inquiries, making reports,and ensuring the front office runs smoothly.
Responsibilities:<ul><li>
Greet and assist customers and visitors in a friendly and professional manner.</li><li>
Provide information to customers regarding general inquiries.</li><li>
Manage the reception area, ensuring it is organized, welcoming, and reflects the professionalism of the company.</li><li>
Maintain an up-to-date customer database, ensuring all relevant information is logged accurately.</li><li>
Keep the front desk area clean and neat</li></ul> 

Requirements 
<ul><li>
Bachelor&rsquo;s degree in any relevant field.</li><li>
Previous experience in front desk, administrative support, or customer service is preferred.</li><li>
Strong interpersonal and communication skills.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).</li><li>
Ability to multitask and prioritize effectively in a fast-paced environment.</li><li>
Professional appearance and demeanor.</li><li>
Strong attention to detail.</li><li>
Ability to remain calm under pressure and handle challenging situations with professionalism.</li></ul></div>

Front Desk Receptionist - Jeep and Alfa Romeo

<div>
 
 
 
 
 
 
 Job Summary
 
 
 
 
 
 
 
 
 
 
 
 
 
 The
 
 
 
 
 
 
 
 
 
 
 
 
 Front Desk Administrator
 
 
 
 
 
 
 
 
 
 
 
 
 serves as the first point of contact for patients, visitors, and callers at US Neuro. This role is critical to delivering an exceptional patient experience by managing front desk operations, coordinating appointments, handling patient inquiries, and supporting smooth daily clinic workflow in a neurology setting.
 
 
 
 
 
 
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 
 
 
 
 
 
 Patient &amp; Front Desk Operations
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Greet patients and visitors in a professional, compassionate manner.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Manage patient check-in and check-out processes.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Answer and route incoming phone calls and emails promptly.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Address patient questions regarding appointments, paperwork, and general clinic information.
 
 
 
 
 
 
 
 &nbsp;
 </li>
 </ul>
 
 
 
 
 
 
 
 Scheduling &amp; Administrative Support
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Schedule, confirm, reschedule, and cancel appointments for providers and diagnostic services.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Maintain accurate patient demographic and insurance information in the EHR.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Coordinate referrals, authorizations, and follow-up appointments as needed.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Collect co-pays and process payments according to clinic policy.
 
 
 
 
 
 
 
 &nbsp;
 </li>
 </ul>
 
 
 
 
 
 
 
 Clinic Coordination
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Communicate schedule changes with providers, clinical staff, and patients.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Maintain an organized, welcoming reception area.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Assist with administrative tasks including scanning, filing, and data entry.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Support clinic policies, HIPAA compliance, and patient confidentiality standards.
 
 
 
 
 
 
 
 &nbsp;
 </li>
 </ul>
 
 
 
 
 
 
 Required Qualifications
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 High school diploma or equivalent.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Previous experience in a medical office, front desk, or administrative role preferred.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Strong customer service and communication skills (verbal and written).
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Proficiency with scheduling systems, EHR platforms, and basic office software.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Ability to multitask and remain calm in a fast-paced healthcare environment.
 
 
 
 
 
 
 
 &nbsp;
 </li>
 </ul>
 
 
 
 
 
 
 
 Preferred Experience
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Experience in a neurology or specialty medical clinic.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Knowledge of insurance verification and medical terminology.
 
 
 
 
 
 
 
 &nbsp;
 </li>
 </ul>
 
 
 
 
 
 
 Skills &amp; Competencies
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Professional, friendly, and patient-focused demeanor.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Strong organizational and time-management skills.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Attention to detail and accuracy in data entry.
 
 
 
 
 
 
 </li>
 </ul>
 
 
 
 
 
 
 Team-oriented with a proactive approach to problem-solving.
 
 
 
 
 
 
 
 &nbsp;
</div>

Administrative Assistant / Front Desk

AMIDEAST, Inc.

<div><div>COMPANY DESCRIPTION 
Amideast is an American non-profit organization established in 1951 and headquartered in Washington, D.C., with country offices and programs in the Middle East and North Africa region and beyond. Amideast provides transformational education, training, testing, and exchanges that enable individuals, companies, and international partners to better address 21st-century challenges at home and abroad. For more information, visit www.amideast.org. 
 
POSITION DESCRIPTION 
The Test Center Administrator (TCA) is responsible for the secure, efficient, and professional administration of testing services while also managing front desk and reception responsibilities. The TCA ensures compliance with all testing regulations and procedures, maintains test security and confidentiality, and delivers high-quality customer service to candidates and visitors. 
This role requires strong organizational skills, attention to detail, technical competence, and the ability to manage both operational and reception functions in a structured testing environment. 
 
RESPONSIBILITIES 
Test Center Administration 
<ul><li> Open and close the test center according to the operational schedule</li><li> Prepare testing rooms and ensure all equipment functions properly prior to each session</li><li> Verify candidate identification and ensure compliance with testing procedures and policies</li><li> Conduct security checks and monitor candidates during examinations</li><li> Perform workstation and room inspections, including during candidate breaks</li><li> Maintain strict confidentiality of test materials and candidate data</li><li> Complete required reports, logs, and documentation accurately and promptly</li><li> Troubleshoot basic technical issues and monitor CCTV systems</li><li> Maintain inventory of testing materials and ensure facility readiness</li><li> Ensure adherence to safety and security standards at all times</li></ul></div>
<div>
Reception &amp; Candidate Check-in Duties 
<ul><li> Serve as the first point of contact for candidates and visitors</li><li> Manage front desk operations and maintain a professional reception area</li><li> Perform candidate check-in procedures, including ID verification, biometric capture (if applicable), and registration confirmation</li><li> Provide clear instructions regarding testing procedures, personal belongings storage, and exam rules</li><li> Answer phone calls, respond to inquiries, and provide accurate information regarding test schedules and policies</li><li> Coordinate candidate flow to ensure smooth and timely test session starts</li><li> Handle candidate concerns professionally and escalate issues to the Test Center Manager when necessary</li><li> Maintain visitor logs and ensure controlled access to secure areas</li></ul>
 
QUALIFICATIONS AND SKILLS 
Required 
<ul><li> Diploma or Bachelor&rsquo;s degree in Business Administration, IT, or related field</li><li> Excellent English communication skills (Arabic is an advantage)</li><li> Strong IT and computer troubleshooting skills</li><li> Strong customer service and interpersonal skills</li><li> High level of attention to detail and ability to follow strict procedures</li><li> Professional appearance and front-desk presence</li><li> Ability to multitask and work under pressure in a structured environment</li><li> Ability to maintain confidentiality and integrity in handling sensitive information</li></ul>
 
WORK ENVIRONMENT 
The incumbent in this position will work in a professional office environment in Riyadh, Saudi Arabia, 6 days per week, 8 hours per day. 
The role involves the use of the following equipment: 
<ul><li> Computer (laptop or desktop)</li><li> Printer / Photocopier / Scanner</li><li> Telephone</li><li> CCTV monitoring systems</li><li> Biometric devices</li></ul></div>

The physical demands and work environment that have been described are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 
 
This position description is an overview of the major functions and requirements of this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of the position; the Employee&rsquo;s Manager may assign other duties as related or as otherwise deemed appropriate and necessary within the general scope, without the need for additional compensation. 
 
Amideast is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law. 
 
Positions that involve interaction with children will be required to read, acknowledge, and comply with and attend special training in accordance with the Child Protection and Safeguarding policy. All Amideast representatives must comply with the Code of Conduct and all applicable organizational policies which include but are not limited to, Anti-Human Trafficking and Prevention of Sexual Exploitation and Abuse.</div>

Test Center Administrator (Saudi Arabia)

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Front Desk Administrator & Medical Assistant (Hybrid Role)

Administrative Assistant / Front Desk - Las Vegas, NV

Administrative Assistant / Front Desk - Las Vegas, NV

Front Office Administrator-Part time 2-6 PM MON-FRI

Front Desk Receptionist - Jeep and Alfa Romeo

Administrative Assistant / Front Desk

Test Center Administrator (Saudi Arabia)