front desk assistant

Stroud & Company CPAs

Job SummaryJoin a client-focused CPA firm where communication, technology, teamwork, and dependability make every day run smoothly. We are seeking a friendly, organized, and dependable Front Desk Administrative Assistant to be the welcoming first point of contact for our CPA firm. In this important role, you will answer incoming phone calls, greet walk-in clients, provide excellent customer service, and support day-to-day administrative needs that help our team serve clients efficiently and professionally.Duties<ul><li>Greet visitors, clients, and vendors with professionalism and a friendly attitude</li><li>Manage multi-line phone systems, screen calls, and direct inquiries efficiently with professionalism and warmth</li><li>Maintain a clean, organized front desk area and manage incoming/outgoing mail and packages</li><li>Schedule appointments, coordinate calendars, and assist with basic office management tasks</li><li>Assist clients with basic questions, appointment coordination, document drop-offs, and general office support</li><li>Perform administrative tasks for a CPA firm, such as scanning, filing, organizing client documents, processing mail, preparing correspondence, and supporting seasonal workflow needs</li><li>Coordinate with accountants and administrative team members to keep client service moving smoothly</li><li>Help ensure confidential client information is handled carefully and responsibly</li></ul>What We Are Looking For<ul><li>Strong communication skills, both on the phone and in person.</li><li>A customer-service mindset and the ability to make clients feel welcomed and supported.</li><li>A future forward and technology mindset, open to learning new processes and products</li><li>Dependability, punctuality, and follow-through on assigned tasks.</li><li>A team-oriented attitude and willingness to pitch in where needed.</li><li>Excellent organization, attention to detail, and ability to manage multiple priorities.</li><li>Professional discretion when working with confidential client information.</li><li>Comfort using common office technology, including email, phones, scanners, and Microsoft Office.</li></ul>Experience<ul><li>Previous receptionist, administrative assistant or customer service experience preferred</li><li>Experience in a CPA firm, accounting office, financial office or professional services environment is a plus</li><li>Previous office or clerical experience demonstrating strong organizational skills and attention to detail</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and computer literacy in general</li><li>Experience with QuickBooks or similar bookkeeping software is preferred</li><li>Excellent phone communication skills with proper phone etiquette</li><li>Demonstrated ability to handle confidential information responsibly</li><li>Strong typing speed along with proofreading skills for document accuracy</li><li>Experience in customer service or client communication roles is highly desirable</li><li>Ability to multitask efficiently in a fast-paced setting while managing time effectively</li></ul>Why This Role MattersOur front desk sets the tone for the client experience. The right person for this position will be a steady, positive presence who communicates clearly, works well with others, and can be counted on to help the office stay organized and responsive&mdash;especially during busy tax and accounting seasons.How to ApplyIf you are dependable, professional, and enjoy helping both clients and coworkers, we would love to hear from you. Please submit your resume and a brief note sharing why you would be a great fit for our team.Pay: $18.00 - $22.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Front Desk Administrative Assistant

Dr. Jose Ruben Ramirez Family Dentistry

We are looking to hire a personable dental assistant to mainly support the office's front desk duties such as patient appointment scheduling, insurance billing, and other general office obligations such as answering telephones, photocopying, filing, and faxing.The schedule for the position is as follows: Monday, Wednesday, and Friday from 10AM-7PM. Every other Saturday from 9AM-2PM.Front Desk Assistant Responsibilities:<ul><li>Greeting and welcoming patients to the practice.</li><li>Walking patients back to be seated in patient rooms.</li><li>Help manage appointment book with scheduling, rescheduling, confirming, or canceling appointments as needed.</li><li>Call insurances in order to bill for patient treatments completed, check patient eligibility, and routine status checks on preauthorizations.</li><li>Call patients periodically for check ups and follow ups.</li><li>Answer phones.</li></ul>Front Desk Assistant Requirements:<ul><li>High school diploma or GED.</li><li>Proven experience working in a dental office is required.</li><li>Experience in dental practice management software (OpenDental) is a plus.</li><li>Working knowledge of general administrative practices.</li><li>Good telephone etiquette.</li><li>Exceptional organizational skills.</li><li>Excellent customer service skills.</li><li>Bilingual is Spanish and English is required.</li></ul>Job Type: Part-timePay: $20.00 per hourBenefits:<ul><li>Dental insurance</li><li>Paid time off</li></ul>Work Location: In person

Bilingual Part-time Front Desk/Dental Assistant

GSK Solutions

Role: Scheduling Assistant II (Hybrid Onsite)Location: Harrisburg, PADuration: 12 MonthsPay Rate:$20/hr on W2 / 1099 all inclusiveInterview: VirtualNote: This is a Hybrid role - three days at office a week.*This is not a driving role*Description: Serve as central point of contact for all incoming customer calls/emails Address customer questions/concerns as much as possible Delegate to appropriate individual/group if unable to address Log customer calls and report out weeklyAssist schedulers with proactive customer contacts throughout job scheduling process Provide clear guidance for customers on pre-job requirements (ex. Inspection due dates, physical work to be complete before work is executed, setting up new meter account, etc.) Schedule customer appointments, issue reminders/confirmations Maintain log of all communications to report out weeklyProvide other scheduler assistance as needed Assist in creating work packets Assist in processing bundled job cards Remove job holds once verified Create IVR appointments Assist in WO close out Schedule temp disconnects Investigate property damage claims and schedule work if PPL liability is determined#GSKITPay: $20.00 - $22.00 per hourWork Location: Hybrid remote in Harrisburg, PA 17111

Help Desk / IVR / Scheduling Assistant / Front Desk / Administrative Assistant

State of Missouri

<div>Job Summary - Why you&rsquo;ll love this position
ST. LOUIS FORENSIC TREATMENT CENTER
NORTH CAMPUS/SOUTH CAMPUS
5351 Delmar Blvd. St. Louis, MO. 63112/5300 Arsenal St. St. Louis, MO. 63139
ADMINISTRATIVE SUPPORT ASSISTANT PRN
Qualifications:
No disciplinary action in the past 12 months. 1-3 years of relevant experience.
Work Unit:
COMMUNICATION/FRONT DESK
Pay:
$16.84/HR
Days Off:
N/A PRN POSITION
Work Area:
FTC-NORTH Reception Desk
The person in this position staffs the facility&rsquo;s front desk and main telephone number &ndash; greeting, directing, and providing customer service to all visitors and callers
Key Skills:
<ul><li> Ability to communicate in a friendly, welcoming, and professional manner, both in person and via phone</li></ul>
<ul><li> Proficiency in Microsoft Word, Excel, and Outlook</li></ul>
<ul><li> Ability to organize and prioritize multiple tasks</li></ul>
<ul><li> Ability to contribute positively as part of a team, helping out with various tasks as required</li></ul>
The State of Missouri is an equal opportunity employer and is committed to developing and maintaining a talented workforce.</div>

Administrative Support Assistant PRN

Del Mar Park LLC

OverviewWe are seeking a dynamic and highly organized Administrative Assistant to join our team.If you would enjoy working with senior population come and join out team. We are a small Assisted Living Community in the heart of Pasadena.Duties<ul><li>Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and providing exceptional customer service.</li></ul>Experience<ul><li>Knowledge of Microsoft Excel and Word.</li></ul>Pay: From $20.50 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Assistant

NW Metal Finishing

Job OverviewWe are seeking a motivated and highly organized Office Assistant to join our team! In this vital role, you will be the first point of contact for customers, ensuring smooth daily operations and providing exceptional administrative support. Your energy, attention to detail, and proactive approach will help foster a productive and welcoming office environment. This position offers an exciting opportunity to contribute to a collaborative team dedicated to excellence.Responsibilities<ul><li>Greet visitors, clients, and vendors with professionalism and warmth at the front desk</li><li>Manage multi-line phone systems, screen calls, and direct inquiries efficiently</li><li>Perform data entry tasks using spreadsheets and productivity software with accuracy and speed</li><li>Invoicing, handling payments &amp; collections</li><li>Maintaining organized filing systems&mdash;both physical and digital&mdash;to ensure easy retrieval of documents</li><li>Support production scheduling by scheduling work orders &amp; tracking products through the production cycle</li><li>Assist with office supply inventory, ordering supplies as needed to keep operations running smoothly</li><li>Provide customer service support by addressing inquiries promptly and professionally</li><li>Utilize Microsoft Office tools such as Word, Excel, and Outlook for various administrative tasks</li><li>Handle clerical duties including proofreading documents, preparing reports, and managing correspondence</li><li>Support office management activities to enhance overall productivity and organization</li></ul>Experience<ul><li>Proven experience in an office environment or administrative role, ideally with front desk or personal assistant responsibilities</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry software</li><li>Excellent organizational skills with the ability to multitask efficiently in a fast-paced setting</li><li>Experience using multi-line phone systems and practicing professional phone etiquette</li><li>Bilingual abilities (Spanish) are a plus to effectively communicate with diverse clients and team members</li><li>Demonstrated customer service skills with a friendly yet professional demeanor</li><li>Knowledge of QuickBooks or similar accounting software</li><li>Prior experience managing calendars, maintaining production scheduling , or handling clerical tasks enhances your fit for this role</li></ul>Join us as an Office Assistant where your enthusiasm meets your expertise! Be part of a vibrant team that values your contributions while offering opportunities for growth. Your organizational skills and positive attitude will make a meaningful impact every day!Pay: $20.00 - $23.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Office Assistant

Pittsburgh Ice Arena

Job SummaryWe are seeking a proactive and highly organized Administration Assistant to join our dynamic team. In this vital role, you will provide comprehensive administrative support to ensure the smooth operation of our office environment. Your energetic approach and attention to detail will help facilitate efficient office management, enhance communication, and support various departments. This paid position offers an exciting opportunity to develop your skills in a fast-paced, collaborative setting while contributing to the overall success of our organization.Responsibilities<ul><li>Manage front desk operations, including greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy</li><li>Perform data entry tasks accurately using spreadsheets and productivity software such as Microsoft Office, ensuring all records are up-to-date and well-organized</li><li>Handle scheduling and calendar management for team members, coordinating appointments and meetings efficiently</li><li>Assist with office management duties, including supply inventory, equipment maintenance, and general administrative tasks</li><li>Provide exceptional customer service by responding promptly to inquiries via phone or email, offering support or redirecting as needed</li><li>Support document preparation through word processing, proofreading, and formatting to maintain high-quality standards</li><li>Maintain confidentiality of sensitive information while managing clerical responsibilities with precision and timeliness</li></ul>Skills<ul><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software and spreadsheets</li><li>Experience with QuickBooks or similar accounting software is a plus for managing financial records</li><li>Excellent organizational skills with the ability to multitask effectively in a busy office environment</li><li>Bilingual abilities are highly desirable to assist diverse client needs and enhance communication</li><li>Demonstrated experience in office management, clerical work, or administrative support roles with a focus on front desk operations</li><li>Exceptional phone etiquette and communication skills for engaging with clients, vendors, and team members</li><li>Strong typing speed combined with proofreading skills for accurate data entry and document review</li><li>Ability to prioritize tasks efficiently using time management techniques to meet deadlines consistently</li><li>Previous personal assistant or administrative experience that includes calendar management and client communication is advantageous</li></ul>Join us as an Administration Assistant where your enthusiasm, technical proficiency, and organizational prowess will make a meaningful impact every day!Pay: $40,000.00 - $48,000.00 per yearBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Front Desk Associate

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