front desk assistant

Reliable Forklift Sales

Job Overview We are seeking a highly organised and professional Remote Front Desk Assistant to join our team. This is a full-time position, based remotely with a preference for candidates in or around Ohio City, Ohio, United States. As the first point of contact for our company, you will manage our virtual front desk, provide exceptional administrative support, and ensure the smooth operation of our daily activities. The ideal candidate will be a proactive problem-solver with excellent communication skills and a friendly, professional demeanour. This role is crucial for creating a positive first impression for our clients. Position: Remote Front Desk Assistant Location: Ohio City, Ohio, United States (Remote) Employment Type: Full-time Salary: $18 - $24 USD per hour Responsibilities • Serve as the first point of contact, professionally managing all incoming calls, emails, and correspondence. • Schedule and coordinate appointments, meetings, and events, ensuring all calendars are accurately maintained. • Provide clients with accurate information and direct enquiries to the appropriate person or department in a timely manner. • Perform general administrative duties, including data entry, digital file management, and the preparation of reports and documents. • Deliver outstanding customer service by addressing client needs and enquiries with a positive and helpful attitude. • Assist with the organisation of virtual meetings, ensuring all technical and logistical aspects are handled smoothly. • Uphold a high level of professionalism and confidentiality in all business communications. Qualifications Essential Qualifications: • Proven experience in a front desk, administrative assistant, or similar customer-facing role. • Exceptional verbal and written communication skills with a strong command of the English language. • Excellent organisational and time-management skills, with the ability to prioritise tasks effectively. • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other standard office software. • A self-motivated and disciplined approach to working independently in a remote environment. • Access to a dedicated, quiet home office space with a reliable, high-speed internet connection. Desirable Qualifications: • Previous experience working in a fully remote position. • Familiarity with virtual communication tools such as Slack, Microsoft Teams, or Zoom. • Experience with CRM systems or online scheduling software. Benefits • A competitive benefits package is offered. • The opportunity to be part of a supportive and dynamic remote team. • Further details regarding the benefits package will be discussed during the interview process.

Remote Front Desk Assistant

University of California, Santa Barbara

<div><h2 class="jobSectionHeader">Job Posting Details (External)</h2><div> 
<div><div>
</div>Position Number: 40070412
Payroll Title: BLANK AST 3 (004722) 
 
Job Code: 004722 
 
Job Open Date: 6/26/2026 
 
Application Review Begins: 7/14/2026 
 
Department Code (Name): ENMT (MATERIALS DEPARTMENT) 
 
Percentage of Time: 75% 
 
Union Code (Name): CX-Clerical/Admin 
 
Employee Class (Appointment Type): Staff: Career 
 
FLSA Status: Non-Exempt 
 
Classified Indicator Description (Personnel Program): PSS 
 
Salary Grade: STEPS 
 
Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $29.35 to $30.73/hour. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $29.35 to $42.06/hour. 
 
Work Location: Engineering II (503), 1355 
 
Working Days and Hours: Monday - Friday, 8:30AM-3PM or similar 
 
Benefits Eligibility: Full Benefits 
 
Type of Remote or Hybrid Work Arrangement, if applicable: N/A, position is in person 
 
Special Instructions:
For full consideration, please include a resume and a cover letter as part of your application. 
 
Department Marketing Statement:
The Materials Department at UC Santa Barbara was conceptualized and built around one central precept: that research is most effective in a collaborative, multidisciplinary academic environment. The approach has proved to be a Department hallmark. At UC Santa Barbara Materials, collaboration and collegiality are the norm and education is paramount. Our world-class faculty offers accredited programs leading to a Doctor of Philosophy (Ph.D.) in Materials. In addition to providing a wealth of research and educational opportunities in these areas, the Department offers an array of cross-cutting courses that cover the conceptual foundations of the field: the principles governing the growth and evolution of materials, the techniques used for characterization of the structure and properties of materials, and computational methods that enable precision materials design and analysis. The Materials Department is deeply committed to supporting a diverse cohort of students and researchers, and encourages and mentors students from all backgrounds to develop as scholars and professionals. The Department adheres to the University of California Diversity statement that underscores the importance of educating a diverse population. The Department is well aware that diverse research teams improve our ability to innovate and solve problems effectively.
Benefits of Belonging
Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC
Brief Summary of Job Duties:
Under the supervision of the Business Officer, the Front Desk Assistant is responsible for high level administrative duties including: front office management, graduate program support, access control, faculty assistance and administration, and conference support for the Materials Department.
Required Qualifications:<ul><li>
High School Diploma or 1-3 years general administrative office experience</li><li>
Strong written and oral communication skills.</li><li>
Excellent customer service skills.</li><li>
Strong attention to detail ability to work on multiple tasks and meet deadlines</li><li>
Ability to work efficiently in a fast-paced environment and take initiative.</li><li>
Good organizational and problem-solving skills</li><li>
Maintain a good working relationship with other departments.</li><li>
Ability to work as a team member.</li><li>
Actively looking for ways to help people.</li><li>
Ability to work within tight timeframes and meet strict deadlines.</li></ul> 
Special Conditions of Employment:<ul><li>
Satisfactory criminal history background check</li><li>
UCSB is a Tobacco-Free environment</li></ul> 
Misconduct Disclosure Requirement: 
As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. 
 
&ldquo;Misconduct&rdquo; means any violation of the policies governing employee conduct at the applicant&rsquo;s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC&rsquo;s policies addressing some forms of misconduct: 
 
UC Sexual Violence and Sexual Harassment Policy 
UC Anti-Discrimination Policy 
Abusive Conduct in the Workplace 
 
Job Functions and Percentages of Time:<ul><li>
35% Front Office Coordinator - Manages the daily operations of the front office and serves as the primary point of contact for faculty, students, staff, and visitors. Acts with discretion, confidentiality, and professionalism in the handling of confidential documents and information. Develops and maintains office organizational system for file keeping. Effectively represents the office and responds to inquiries from students, faculty, staff, administrators and community constituents with a high degree of professionalism by delivering phone and reception services. Directs calls or inquiries to appropriate staff member or campus entity. Ensures appropriate office coverage during regular office hours including overseeing and monitoring the opening and closing of the office, scheduling office facilities and resources, opening mail, sorting and filing office documentation. Maintains a professional physical environment for the office, including common spaces such as the reception area, conference room, and the mailroom. Updates and maintains departmental directories. Maintain faculty and staff mailboxes, and update as necessary. Order staff nameplates upon staffing transitions. Maintains general office equipment and calls vendors for service as needed. Receives all incoming packages and distributes all mail for the department. Provides guidance on campus mail, intercampus mail, and FedEx mailing procedures. Arranges for visitor parking permits as needed. Manages Google Calendar reservation system for conference room and multiple department-controlled classrooms with close attention to detail and accuracy required.</li><li>
20% Space &amp; Keys - Manages physical key inventory and key distribution, including proactively preparing key packets in advance of individuals arrival. Coordinates issuing Access Cards via recharge form. Maintains and reviews access reports from Facilities Management and submits requests for access card extensions and/or de-activations. Assists with annual Space Audit, and assists with updating space assignment spreadsheet managed by Academic Affairs Manager. Maintains Data Management System (DMS) to grant electronic permission to laboratories, offices, and classrooms. Submits Facility Management work orders for maintenance requests for administrative offices, faculty offices, classrooms, and conference room. Performs daily checks on classrooms, conference room, and mailroom to ensure spaces are well-stocked, organized, and prepared to meet users instructional needs.</li><li>
15% Procurement - Responsible for coordinating office supply orders utilizing Gateway and FlexCard. Researches, investigates, and resolves problem invoices, purchase orders, and billing conflicts. Advises staff regarding appropriate and optimal procurement procedures. Monitors expenses against established budgets. Provides supporting documents to Finance Analyst. Job function requires the use of online purchasing system Gateway, and becoming a FlexCard holder, for requesting and receiving materials and supplies. Scans packing receipts into Gateway and FedEx receipts into Box. Troubleshoots problems with copier including clearing jams, adding toner, reviewing supplies and ordering accordingly.</li><li>
10% Graduate Program Support - Independently responsible for all textbook requisitions: Orders textbooks on a quarterly basis. Orders desk copies for instructors and TAs from various publishers. Must have a high degree of accuracy and work closely with Professors to ensure completeness and correctness. Independently coordinates Teaching Evaluations for both faculty members and TAs. Maintains all Survey Request Form (SRF, formerly ESCI) information for faculty and is sole point of contact for information pertaining to faculty information. Ensures historical accuracy. Maintains a high degree of accuracy as this information is career defining information for merits and promotions. Provides high level assistance during graduate student recruitment visits, ensuring that visitor needs are met in a timely professional manner.</li><li>
10% Conference Support - Responsible for organizing and supervising any conference hosting activity (conferences, workshops, program reviews, etc) for faculty and research groups including planning, budgeting, and logistics for entire event. Coordinates visitors for faculty groups. Administers faculty websites as needed. Forwards electronic information related to academic activities such as sponsored lectures, colloquia, conferences and opportunities for fellowships and other academic and administrative matters that come from campus offices to faculty and graduate students. Must be able to distinguish the appropriate recipients for announcements that come from academic and administrative offices.</li><li>
10% Lab Safety Training - Develops and maintains database and tracking system for evaluating all lab safety training requirements. Requires in-depth knowledge of all policies and procedures pertaining to safety training requirements for facility access within the laboratory setting. Works closely with laboratory managers to understand safety and training requirements for individual labs, and provides next level verification that all users have met the necessary requirements prior to Lab usage. Ensures that all department laboratory and laboratory managers (including PIs) are up to date on all safety training and ensures that all departmental laboratory workers and visitors have an updated and accurate TNA on file in the lab to add a further layer of assurance that OSHA regulations are being met. Maintains departmental database for safety training and monitors the LHAT for all personnel as failure to have this information and have intimate knowledge of the policies could be extremely detrimental to the department in the event of an accident or inspection. Independently determines when individuals have met the requirements for access to departmental facilities. Ensures that all department entrance/exit forms are completed, and ensures that the departmental access forms are accurate and contain appropriate signature approvals.</li></ul><div>
UC Vaccination Programs Policy: 
 
As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs. 
As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements. 
 
For more information, please visit University of California Policy on Vaccinations &ndash; https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy 
 
<ul><li>Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.</li></ul> 

Equal Employment Opportunity: 
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. 
 
Reasonable Accommodations: 
The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications. 
 
Privacy Notification Statement 
Privacy Notification Statement and Notice of Availability of the UCSB Annual Security and Fire Safety Report Disclosures 
 
Application Status: If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.</div></div></div></div>

Front Desk Assistant (75% FTE)

ASTUTE VISION CARE

Job descriptionCompany DescriptionAstute Vision Care, led by Drs. Richard and Charmaine Thomas, is dedicated to providing the highest quality eye care, products, and services. With a strong commitment to patient satisfaction, Astute Vision Care combines advanced technology with personalized attention to meet each patient's needs. Located in West Kendall, FL, the practice fosters a welcoming and professional environment. Our focus on comprehensive eye care has established us as a trusted provider in the community.Role DescriptionThis is a part time, on-site role located in West Kendall , FL, for an Optical Sales Associate/Front Desk team member. Day-to-day tasks will be answering the phones , scheduling appoiments, assisting customers with frame and lens selection, providing excellent customer service, processing payments, preparing examinations rooms and preliminary . The role also involves managing patient records and maintaining an organized and professional workspace.Qualifications<ul><li>Customer service skills, including communication, patience, and the ability to assist customers efficiently and courteously</li><li>Basic sales skills, including product knowledge and the ability to recommend products based on customer needs</li><li>Administrative skills, such as appointment scheduling, record keeping, and front desk management</li><li>Attention to detail to ensure accurate inventory management and payment processing</li><li>Computer skills</li><li>prior optical or retail experience is a PLUS</li><li>Ability to work collaboratively in a team-oriented environment</li><li>High school diploma or equivalent required;</li><li>Bilingual skills (English and Spanish) are considered an advantage</li></ul>Compensation is dependent on experience. Hourly + CommissionsPay: $15.00 - $17.00 per hourBenefits:<ul><li>Employee discount</li></ul>Work Location: In person

optical sales /front desk /assistant

Uplift Pelvic Health and Wellness

Uplift Pelvic Health &amp; Wellness, a local, woman-owned clinic redefining pelvic healthcare, specializing in innovative, patient-centered care, is looking for an authentic communicator and go-getter to be our next Front Desk &amp; Personal Assistant. In this dynamic role, you will serve as the heart of our clinic, creating a meaningful first impression while balancing a variety of essential operations. A typical day includes everything from greeting patients and managing check-ins, to conducting discovery calls, coordinating new patient intake, and handling payment inquiries for our out of network clinic. Alongside patient-facing responsibilities, you will provide vital executive and administrative support to our clinic owner, from managing calendars to maintaining meticulous digital records. If you are a proactive, organized problem-solver dedicated to following proven processes to keep our operations seamless, we invite you to join our skilled and compassionate team.Uplift Pelvic Health &amp; Wellness provides a challenging, yet light hearted fun work environment with positive feedback, great communication and autonomy in a welcoming and safe space with pink chairs and a vulva mirror to brighten everyone&rsquo;s day. We nurture an environment where our administrative team is supported, inspired, and deeply valued. Our boss is caring, trusting, accessible, and is a visionary in her field. She leads by example and does everything she can to create an environment of passion for learning and professional growth.This is a part-time administrative position, approximately 20+ hours/week. The hours are Mondays from 9:00 a.m. until 2:30 p.m., Wednesdays and Fridays 7:45 a.m. to 4:15 p.m. with a 30 minute lunch break. Additional hours can be made available in 6 months to a year depending on the growth of the office and skillsets of the individual. If you are a highly-skilled Front Desk &amp; Personal Assistant who is dependable, friendly, and ready to support our mission of whole body wellness, we encourage you to apply to be part of our growing team. But please understand: this is more than a job &mdash; it&rsquo;s an opportunity to be supported in your purpose, and love your work every day with a team that genuinely enjoys working together.Roles &amp; Responsibilities of the Front Desk &amp; Personal Assistant include the following:<ul><li>Performing all tasks related to patient reception and clinic experience, including greeting patients, managing check-ins and check-outs, and maintaining a professional and welcoming environment.</li><li>Performing all tasks related to new patient intake and administration, including scheduling, conducting discovery calls, overseeing onboarding documentation, and coordinating referrals.</li><li>Performing all tasks related to billing and financial operations, including processing payments, managing packages and payment plans, selling packages, resolving patient payment inquiries, and performing account reconciliations.</li><li>Performing all tasks related to executive and administrative support, including coordinating business and personal calendars, handling travel arrangements, managing email correspondence, and processing vendor orders.</li><li>Performing all tasks related to clinic documentation and regulatory compliance, ensuring meticulous digital and paper record-keeping and adherence to HIPAA standards.</li></ul>The Successful Candidates Will Meet the Following Requirements, Qualifications and Skill Sets: <ul><li>3+ years of Front Desk experience in a professional or medical office environment</li><li>2+ years&rsquo; experience in a sales or sales administrative support role</li><li>1+ years&rsquo; experience with practice management software, specifically inputting and auditing records</li><li>1+ years&rsquo; experience working in a sales CRM like GO High Level</li><li>1+ years&rsquo; administrative experience in a cash pay, high ticket environment handling objections</li><li>Experience creating and maintaining email campaigns (preferred, not required)</li><li>Fast and accurate data entry skills</li><li>Tech savvy, able to learn new software efficiently and effectively</li><li>Proficiency in phone communication, project management, and Google Suite software</li><li>Strong organizational, time management, and follow-through skills</li><li>Ability to handle difficult conversations regarding financial and billing obligations</li><li>High level of understanding regarding HIPAA Compliance Regulations</li><li>Ability to pass a drug test and background test</li></ul>The ideal candidate will have the following characteristics<ul><li>Warm, friendly, and team-oriented personality</li><li>Passionate about people, service, and creating a welcoming atmosphere</li><li>Can-do, positive attitude</li><li>Reliable, dependable, and punctual</li><li>Patient and calm in a fast-paced environment</li><li>Adaptable to daily changes in priorities and scheduling</li><li>Confidential and trustworthy</li><li>Takes pride in a job well done and ownership of their position and how it affects the team, client satisfaction and the company&rsquo;s reputation</li></ul>Work schedule: Part-time 20-24 hours per week<ul><li>Mondays from 9:00 a.m. until 2:30 p.m. with a 30 minute lunch break</li><li>Wednesdays and Fridays 7:45 a.m. to 4:15 p.m. with a 30 minute lunch break</li></ul>Compensation: <ul><li>Starting hourly pay ranges from $ 19.00 - $ 21.00+/hr. based on demonstrable skill sets and years of experience</li></ul>Pay: $19.00 - $21.00 per hourExperience:<ul><li>Front Desk Medical Office: 3 years (Required)</li><li>Sales administrative support: 2 years (Required)</li><li>EMR systems: 1 year (Required)</li><li>CRM software: 1 year (Required)</li><li>cash pay services: 1 year (Preferred)</li></ul>Work Location: In person

Front Desk & Personal Assistant

MedLink Billing Solutions LLC

Overview We are seeking a dedicated and professional Front Desk Admin to join our team. The ideal candidate will be the first point of contact for our clients, providing exceptional customer service and administrative support.Duties<ul><li>Schedule and manage appointments for multiple providers and locations.</li><li>Verify insurance and gather required intake documentation.</li><li>Accurately enter and update client information in the EHR system.</li><li>Handle inquiries from multiple contact streams such as voice mail, email, web inquires and insurance referrals.</li><li>Calling scheduled clients to confirm upcoming appointments</li><li>Answer and return phone calls promptly, providing information or directing calls to appropriate personnel.</li><li>Maintain an organized system for administrative documents and client records.</li><li>Assist with customer support by addressing questions or concerns in a timely manner.</li><li>Collaborate with other staff members to ensure seamless communication and service delivery.</li><li>Handle any additional tasks as assigned by management to enhance office operations.</li><li>Maintain confidentiality and follow HIPAA guidelines at all times</li></ul>Experience The ideal candidate should possess:<ul><li>Previous experience as a behavioral health receptionist or in a similar front desk role is preferred</li><li>Proficiency with EHR systems (e.g., SimplePractice, TherapyNotes, or similar)</li><li>Proficiency with Excel, Google Docs, Word and Outlook</li><li>Strong multitasking and organizational skills</li><li>Excellent verbal and written communication</li><li>Ability to work independently and as part of a team</li><li>High attention to detail and accuracy</li><li>Warm, empathetic, and patient-centered approach</li><li>Excellent customer service skills, demonstrating professionalism and courtesy at all times</li><li>Ability to proofread documents carefully to ensure clarity and correctness</li></ul>Preferred Qualifications <ul><li>Experience scheduling across multiple locations or provider calendars</li><li>Familiarity with behavioral health terminology and practices</li><li>Bilingual skills are a plus</li></ul>If you are passionate about providing outstanding service and thrive in a dynamic environment, we encourage you to apply for this rewarding opportunity.Job Type: Full-timePay: From $15.00 per hourBenefits:<ul><li>Paid time off</li></ul>Experience:<ul><li>Front desk: 2 years (Preferred)</li></ul>Ability to Commute:<ul><li>Woodstock, VA 22664 (Required)</li></ul>Ability to Relocate:<ul><li>Woodstock, VA 22664: Relocate before starting work (Required)</li></ul>Work Location: In person

Front Desk Administrative Assistant

SafeKick Americas

We are hiring a Front Desk Administrative Assistant to join SafeKick.The right person in this role will become a critical member of the team, providing advanced support to get the important stuff done, all of which is varied, high-priority, and generally confidential in nature. This is a great opportunity to join a fast-growing work environment, learn, and develop with a great company.If you believe you are the right person for this position, please submit your resume and cover letter.Responsibilities for this position may include, but are not limited to:<ul><li>Cover reception, attending to visitors and dealing with inquiries on the phone and face-to-face.</li><li>Provide general and clerical support as requested.</li><li>Tidy and maintain the breakroom and reception area.</li><li>Order office and corporate house supplies.</li><li>Assist SafeKick Staff with planning meetings, conferences, training, and other company events as requested.</li><li>Sort and distribute mail; scan and send received mail.</li><li>Receive checks and follow the procedure for check deposit.</li><li>Inspect janitorial and landscaper services&rsquo; work.</li><li>Assist with suppliers&rsquo; qualification.</li><li>Assist SafeKick Staff in travel arrangements.</li><li>Receive and schedule authorized shipments.</li><li>Assist the Admin Team and the Accounts Manager as needed.</li><li>Deal with staff&rsquo;s certificates/documents, including filing and updating required spreadsheets/databases.</li><li>Approve invoices and code corporate credit card statements.</li><li>Review expense reports.</li><li>Create training certificates as needed for client training.</li><li>Handle sensitive, confidential, and proprietary matters on a routine basis with discretion.</li></ul>Skills Required:&middot; Proficiency in Microsoft Word, MS Excel, and MS Outlook.&middot; Bilingual (English and Spanish/Portuguese) skills a plus&middot; Strong written and verbal communication skills&middot; Ability to work in teams and collaborate effectively with people&middot; Ability to work effectively in a fast-paced and rapidly changing environment&middot; Ability to take the initiative and drive for results&middot; Ability to effectively solve problems and make appropriate decisions&middot; Ability to prioritize tasks and to delegate them when appropriatePreferred Qualifications:&middot; High School Diploma/GED;&middot; Knowledge of administrative and clerical proceduresSALARY: $17 - $19 hourly based on qualifications. Full-time.What SafeKick Americas offers: We offer competitive benefits, including&middot; Tuition Reimbursement&middot; Paid Time Off&middot; Healthcare for Employees and Families&middot; Dental and Vision Coverage&middot; Health Savings Account with Employer Contribution&middot; Life Insurance and Disability Protection&middot; Training Programs&middot; Discounts and member pricing for a variety of products and servicesMany benefits are company-paid, while others are available through employee contribution.CLOSING DATE: Upon filling the position.Send resumes and cover letters to iara.costa@safekick.com.SafeKick participates in E-Verify as required by law. SafeKick is an equal opportunity employer.Job Type: Full-timePay: $17.00 - $19.00 per hourBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Experience:<ul><li>admin: 2 years (Preferred)</li></ul>Language:<ul><li>Spanish or Portuguese (Preferred)</li></ul>Work Location: In person

All Family Care PC

Job Overview We are seeking a dedicated and professional Front Office Assistant to serve as the first point of contact for our organization. The ideal candidate will possess excellent communication skills, a welcoming demeanor, and strong organizational abilities. In this role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer support to visitors and clients. Your expertise in office management and clerical tasks will ensure the smooth functioning of daily administrative activities .Candidates who have Experience in Call centers .Responsibilities<ul><li>Greet visitors and clients warmly, ensuring a professional and friendly first impression.</li><li>Manage multi-line phone systems efficiently, directing calls appropriately and taking detailed messages when necessary.</li><li>Maintain organized filing systems, including digital data entry and paper document management, ensuring easy retrieval of information.</li><li>Provide administrative support such as scheduling appointments, calendar management, and coordinating meetings.</li><li>Assist with office management tasks including supply inventory, basic bookkeeping using QuickBooks, and maintaining office cleanliness.</li><li>Support customer service efforts by responding promptly to inquiries via phone or email, demonstrating excellent phone etiquette and professionalism.</li><li>Utilize computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace tools, and proofreading documents for accuracy.</li><li>Perform clerical duties such as data entry, filing, and document proofreading to ensure accuracy and organization.</li><li>Support personal assistant functions including calendar management and task prioritization to enhance executive productivity.</li></ul>Requirements<ul><li>Proven experience working at a front desk or in an administrative support role within an office setting.</li><li>Strong organizational skills with the ability to multitask efficiently in a fast-paced environment.</li><li>Excellent communication skills with proficiency in phone etiquette and customer support techniques.</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively.</li><li>Demonstrated computer literacy with experience in Microsoft Office (Word, Excel), Google Workspace, QuickBooks, and data entry tasks.</li><li>Previous clerical experience including filing, proofreading, and managing schedules or calendars.</li><li>Knowledge of office management practices along with strong time management skills.</li><li>Personal assistant or office management experience is advantageous but not mandatory; a proactive attitude is essential. Join our team as a Front Office Assistant to deliver outstanding service while supporting the efficient operation of our organization!</li></ul>Pay: $18.00 - $20.00 per hourWork Location: In person

Front Office Assistant

Search 4856+ Front desk assistant jobs near you this July. New roles added regularly across leading industries. Apply today.

4856 front desk assistant jobs Near Me

Remote Front Desk Assistant

Front Desk Assistant (75% FTE)

optical sales /front desk /assistant

Front Desk & Personal Assistant

Front Desk Administrative Assistant

Front Desk Administrative Assistant

Front Office Assistant