front desk assistant

Ultimate Staffing

<div>
 Receptionist &amp; Front Desk Assistant
 
 
 
 About the Organization
 
 
 Our client is a well-established, full-service automotive organization serving customers across the Twin Cities metro. With a strong reputation for customer service and a collaborative, family-oriented culture, this organization offers long-term growth opportunities and a supportive work environment.
 
 
 
 Position Summary
 
 
 
 The Receptionist &amp; Front Desk Assistant serves as the first point of contact for customers, vendors, and visitors. This role is critical in delivering a welcoming, professional experience while supporting multiple departments with administrative and communication needs.
 
 
 
 Key Responsibilities
 
 
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 Greet visitors and customers in a professional, friendly, and efficient manner
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 Direct customers to appropriate departments and team members
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 Answer and route incoming phone calls; take accurate messages as needed
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 Maintain awareness of showroom or office floor activity and staff availability
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 Utilize electronic calendars to track appointments and schedules
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 Provide general administrative support to sales, service, and administrative teams
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 Operate multi-line phone systems and internal paging tools
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 Address customer inquiries or concerns and escalate to management when appropriate
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 Perform clerical tasks such as document preparation, file organization, and data entry
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 Support recordkeeping related to company documents, invoices, and communications
 
 
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 </ul>
 Qualifications
 
 
 <ul>
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 High school diploma or GED required
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 Strong verbal and written communication skills
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 Proficiency in Microsoft Office 365 (including Outlook, Word, Excel)
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 Excellent attention to detail and organizational skills
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 Friendly, positive demeanor with a customer-focused mindset
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 Prior receptionist or front-desk experience preferred (6+ months a plus)
 
 
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 </ul>
 Other Info
 
 
 
 
 
 
 Employment Type:
 
 Contract-to-Hire (4-5 months)
 
 
 
 Location:
 
 On-site at White Bear Lake Dealership
 
 
 
 Schedule:
 
 
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 Monday-Thursday: 8:00 a.m.-4:00 p.m.
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 Friday: 8:00 a.m.-6:00 p.m.
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 </ul>
 
 
 Pay Range:
 
 $19-22/hour (based on experience)
 
 
 
 
 
 Benefits (During Contract)
 
 
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 Medical coverage options, including virtual care
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 Dental and vision plans
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 Accident, critical illness, and hospital indemnity coverage
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 Life insurance and short-term disability (eligibility requirements apply)
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 Earned paid sick time in accordance with local/state regulations
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 Employee discount programs (travel, entertainment, retail)
 
 
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 Benefits Upon Direct Hire
 
 
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 Medical plans (including HSA-eligible option)
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 Dental and vision insurance
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 Flexible Spending Accounts
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 Employer-paid basic life insurance
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 Optional voluntary life, short-term disability, and long-term disability plans
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 Employee Assistance Program (EAP)
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 Paid holidays, training, and generous PTO starting at hire
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 401(k) retirement plan with company match
 
 
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 Why You'll Love This Opportunity
 
 
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 Stable organization with a long-standing presence in the community
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 Friendly, team-oriented environment
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 Opportunities for growth and long-term career development
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 Commitment to employee engagement and community involvement
 
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 </ul>
 
 
 All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
 
 
</div>

Receptionist & Front Desk Assistant

Greencroft Communities

<div><div><div><div><div>Department:</div> <div>Assisted Living</div></div> 
<div><div>Location:</div> <div>Savoy, IL</div></div></div></div> 

<div>The Windsor of Savoy is a senior living community in Savoy, IL and is an affiliate of Greencroft Communities in Goshen, IN.
We&rsquo;re looking for an energetic Front Desk Assistant to join our team at Windsor Court, our Assisted Living and Memory Care facility. In this role you&rsquo;ll be the go-to person. You will greet residents and guests, handle emergency situations, and support our management team with a variety of administrative tasks. You&rsquo;ll be at the heart of our community, making a difference every day!
If you enjoy helping people, staying organized, and keeping everything running smoothly, this opportunity is for you!
Schedule: Monday - Friday 8:00 a.m. to 4:30 p.m. Weekend coverage on occasion.
Pay Range: $15.42 - $24.99
Benefits: This is a full-time on-site position and is eligible for medical/vision/dental benefits, 403b, life insurance and various ancillary options.
What You&rsquo;ll Do:
<ul><li>Greet residents, families, and guests with a warm welcome and direct them around the campus</li>
<li>Answer phones, take messages, and handle calls with top-notch customer service</li>
<li>Assist with resident requests and connect them to services they need</li>
<li>Manage systems like pharmacy pick-ups, dry cleaning, and transportation schedules</li>
<li>Be the first point of contact during emergency situations, ensuring residents are safe</li>
<li>Support the extended management team by providing clerical support. This includes, but is not limited to, assisting with billing, printing daily activity flyers, printing daily menus, assembling marketing packets and other duties as assigned.</li>
<li>Perform housekeeping and light maintenance duties as needed In Windsor Court</li>
<li>Assist with Resident Service Assistant duties as needed</li>
</ul>
What We&rsquo;re Looking For:
<ul><li>Associate&rsquo;s degree or a combination of one (1) year experience in an office/customer service environment and a High School Diploma, GED, or equivalent required</li>
<li>A friendly, team-oriented individual with strong communication skills</li>
<li>Strong computer skills, especially Word, Excel, Outlook, Teams</li>
<li>Ability to work autonomously on tasks and projects</li>
<li>Ability to remain calm and focused in emergency and high-pressure situations</li>
<li>Must be able to pass pre-employment physical, TB Test and drug screen.
</li></ul>If you thrive in a fast-paced environment and love making a positive impact in your community, we want to hear from you! Apply today and become an essential part of the team at Windsor of Savoy!</div></div>

Front Desk Assistant - Full Time

Keizer Chiropractic Clinic

Job Overview Small, well-established chiropractic office in Keizer, Oregon is looking for a detail-oriented individual to handle medical coding, bookkeeping, Quickbooks, payroll, bank reconciliations, and provide back-up for the front desk.Responsibilities<ul><li>Coding chiropractic services for submission to medical billing service.</li><li>Obtain insurance authorizations as needed.</li><li>Manage Quickbooks and other bookkeeping duties.</li><li>Process payroll through Paychex.</li><li>Perform monthly bank reconciliations.</li><li>Front desk assistance to include phone backup, scheduling, performing front desk duties when needed.</li></ul>Skills<ul><li>2 years of medical coding and bookkeeping required.</li><li>Quickbooks proficiency.</li><li>Accuracy, confidentiality, and great communication skills.</li><li>Join us in this vital role where your expertise will directly impact patient care quality while supporting the operational excellence of our healthcare practice!</li></ul>Pay: $25.00 - $30.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Paid time off</li></ul>Work Location: In person

Medical Coding, Bookkeeping Specialist, and Front Desk Assistant

blnk

<div>
 
 About Blnk
 
 
 
 blnk is a fintech company with a mission of enabling inclusion through point-of-sale financing. Less than 4% of Egyptians have access to credit cards and can only afford to purchase products/services with cash that they have saved or are forced to borrow from hard money lenders at high interest rates. We&rsquo;re changing this by enabling all consumers to instantly receive credit within minutes at their favorite merchants.
 
 
 
 Job Scope
 
 
 
 This is a full-time on-site role for a Front Desk/Admin Assistant in Merghany St. office. The Front Desk will be responsible for reception duties, office management and general admin tasks.
 
 
 
 Reception
 
 
 
 
 Key Accountabilities
 
 
 
 <ul>
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 Greet clients as soon as they arrive and connect them with the appropriate party.
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 Create and manage both digital and hardcopy filing systems for all partners.
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 Handle Courier service.
 
 
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 </ul>
 
 Administration Management
 
 
 
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 Handle office supplies &amp; stationery.
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 Handle scheduling, correspondence, data entry, file management.
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 Manage office assets.
 
 
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 </ul>
 
 Office Management
 
 
 
 <ul>
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 Manage meeting rooms reservation.
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 Monitor Office cleaning and maintenance.
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 Supervise the security service.
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 Ensure office environment is organized and safe.
 
 
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 </ul>
 
 Qualifications &amp; Skills
 
 
 
 Minimum Qualifications:
 
 
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 Strong communication skills.
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 Excellent organizational and multitasking abilities.
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 Proficiency in Microsoft Office.
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 Bachelor&rsquo;s degree in business administration or a related field.
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 Experience in a similar role is preferred.
 
 
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 </ul>
 
 Minimum Experience
 
 
 
 <ul>
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 2 years in same position, Admin assistant or customer service.
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 </ul>
</div>

Front Desk/Admin Assistant

Ponte Vedra Vein & Aesthetics

Overview:We are seeking a professional and friendly Front Desk Receptionist to join our team. As the first point of contact for our company, you will play a crucial role in providing excellent customer service and creating a positive impression for our clients and visitors. This is a full-time position with opportunities for growth and advancement. We are looking for someone with the ability to cross train as a medical assistant, as well.Duties:- Greet and welcome visitors in a warm and friendly manner- Answer phone calls, take messages, and direct calls to the appropriate person- Schedule appointments and maintain calendars- Collect copayments, deductibles, or any other balances- Assist with administrative tasks such as filing and document preparation- Maintain a clean and organized front desk area- Provide general customer support and address inquiries or concerns- Assist with office management duties, including ordering supplies and inventoryQualifications:- Proven experience as a Front Desk Receptionist or similar role- Excellent phone etiquette and strong communication skills- Proficient in using Google Suite or similar software- Knowledge of medical receptionist procedures is a plus- Strong organizational skills with the ability to multitask effectively- Attention to detail and accuracy in transcribing information- Ability to maintain confidentiality and handle sensitive information with professionalism- Friendly, approachable, and customer-oriented attitudeWe offer competitive pay based on experience, along with benefits such as health insurance, paid time off, and opportunities for career development. If you are a motivated individual who enjoys providing exceptional customer service in a fast-paced environment, we would love to hear from you.Job Type: Full-timeBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Ability to Relocate:<ul><li>Ponte Vedra Beach, FL 32082: Relocate before starting work (Required)</li></ul>Work Location: In person

Front Desk Receptionist/Assistant

Neuro Wellness Spa

<div>Job Description
We are seeking an organized and empathetic individual to become a valuable member of a dedicated healthcare team in the role of Front Desk Receptionist (mental health). This full-time position offers competitive hourly compensation and the opportunity to work alongside experienced professionals who are committed to delivering exceptional mental health care.
About the Position:
As a Front Desk Receptionist, you will be instrumental in managing patient interactions and supporting the efficient operation of our clinical office. Your duties will include scheduling, assisting with patient intake, managing phone lines, and ensuring top-tier patient service. The ideal candidate will thrive in a fast-paced environment, be adept at handling various administrative responsibilities, and excel at creating a welcoming and efficient experience for all patients.
Primary Responsibilities:
<ul><li>Welcome patients both in person and via phone, explaining available services, payment options, and billing processes.</li><li>
Handle multiple phone lines, direct calls, take messages, and address inquiries, including calls from pharmacies, medical records, and medication authorizations.</li><li>
Verify patient information and insurance eligibility, ensuring the collection of payments and copayments before appointments.</li><li>
Assist patients with completing necessary forms and manage intake processes, prescription refills, and disability paperwork using the Electronic Health Record (EHR) system.</li><li>
Communicate with healthcare providers regarding appointment cancellations, missed appointments, and rescheduling requests.</li><li>
Coordinate new and follow-up patient appointments using the EHR system, ensuring an efficient flow of appointments.</li><li>
Manage rescheduled or bumped appointments, contacting patients promptly to offer alternative scheduling options.</li><li>
Handle general front-office tasks within a busy, patient-focused clinical environment.</li><li>
Support patient flow in the office, balancing registration and appointment scheduling needs.</li><li>
Maintain a clean and organized workspace, ensuring that the lobby and office areas remain presentable at all times.</li><li>
Perform other duties as directed by the office manager or supervisor.</li></ul>
Qualifications:
<ul><li>A minimum of three years of experience in a medical or clinical setting.</li><li>
Strong multitasking abilities in a fast-paced environment.</li><li>
Excellent communication skills, with a warm and professional approach when interacting with both patients and staff.</li><li>
Experience with EHR systems is highly preferred.</li><li>
Completion of a medical office assistant training program is a plus.</li></ul>
If you're passionate about supporting a team that values patient care and are looking for a fulfilling role in a positive and supportive setting, we encourage you to apply. Join us in our mission to enhance the mental health and well-being of our community!
Diversity, Equity, and Inclusion Statement:
We are committed to fostering a workplace that values and respects every individual. Our dedication to diversity, equity, and inclusion drives us to create an environment where all backgrounds, perspectives, and experiences are embraced. We believe a diverse team strengthens our ability to innovate and serve our community effectively. We warmly invite applicants from all walks of life to apply and become part of our mission to make a meaningful impact.
Job Type: Full-time
Benefits:
<ul><li>Dental insurance</li><li>
Health insurance</li><li>
Paid time off</li><li>
Vision insurance</li></ul>
Application Question(s):
<ul><li>The schedule is Monday &ndash; Friday; on-site from 830am &ndash; 5pm, does that work for you?</li><li>
Have you looked up Neuro Wellness Spa? What interests you in working with us/mental health?</li><li>
What EMR/EMR systems have you worked with?</li><li>
Have you managed high volume, multiple providers schedules?</li><li>
Are you well versed with pharmacy refill requests? Any PA (prior authorization) experience?</li><li>
What areas in the medical field have you worked in? Any recent work experience in behavioral health?</li></ul>
$22-$ 25 hourly DOE
Full Benefits
Education:
<ul><li>High school or equivalent (Required)</li></ul>
Experience:
<ul><li>EMR systems: 2 years (Required)</li></ul>
Ability to Commute:
<ul><li>Encino</li></ul>
Work Location: In person</div>

Front Desk Administrative Assistant

Thomas, Coon, Newton & Frost

Part-Time Front Desk\Administrative AssistantLocation: Thomas, Coon, Newton &amp; Frost (TCNF) Compensation: $19-21/hour | 20-25 hours/week | PTO after 6 months (pro-rata)Position OverviewWe are seeking a friendly, professional, and detail-oriented Front Desk\Administrative Assistant whose primary responsibility will be front desk coverage. This part-time, in-office role focuses first and foremost on learning and providing full front desk coverage&mdash;ensuring a welcoming experience for all visitors and callers&mdash;while also supporting administrative tasks and general bookkeeping duties as a secondary function.This position will also serve as backup support for our Front Desk Assistant during planned PTO and other scheduled absences. At times, this may require availability for full-week coverage (37.5 hours). Additionally, there may be occasional schedule adjustments on days when the Front Desk Assistant has out-of-office appointments.We are looking for someone who values flexibility and can adapt their schedule as needed to ensure seamless front desk coverage and client service.You will work closely with the Office Manager to keep front desk operations running smoothly and assist with additional administrative projects as needed.Key ResponsibilitiesFront Desk Coverage (Primary)<ul><li>Serve as the first point of contact for visitors, clients, and callers</li><li>Answer and route incoming phone calls promptly and professionally</li><li>Greet and assist guests, ensuring a positive experience</li><li>Manage front desk schedule and maintain a professional, welcoming reception area</li></ul>Administrative &amp; Bookkeeping Support (Secondary)<ul><li>Prepare monthly reports (opened &amp; closed files, client trust balances, referral sources)</li><li>Process quarter-end invoices and handle bank deposits</li><li>Open, sort, and distribute mail</li><li>Enter and track client-related costs and process write-offs</li><li>Order and maintain office inventory and supplies</li><li>Coordinate office repairs and maintenance</li><li>Manage and troubleshoot office equipment (printers, fax machines, etc.)</li><li>Support remote and hybrid staff with office-related needs</li></ul>Qualifications<ul><li>Professional demeanor with excellent interpersonal and communication skills</li><li>Strong organizational skills and keen attention to detail</li><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook)</li><li>Comfortable using standard office technology and systems</li><li>Discreet and trustworthy with confidential information</li><li>Dependable, proactive, and adaptable in a fast-paced environment</li><li>Prior experience in a professional office setting preferred</li></ul>Work Schedule &amp; Benefits<ul><li>Work Hours:</li></ul>This is a part-time position with flexible scheduling between 9:00 a.m. and 4:00 p.m., Monday through Friday. Standard schedule options may include:<ul><li>Five (5) 5-hour days</li><li>Three (3) 7.5-hour days</li><li>Four (4) 6-hour days</li></ul>The specific schedule will be determined based on firm needs and front desk coverage. Occasional adjustments to days or hours may be required to accommodate PTO or other planned absences.<ul><li>Work Location: On-site at our downtown office</li><li>Weekly Hours: 20&ndash;25 hours per week</li><li>Compensation: Starting at $19 per hour</li><li>Benefits: Paid time off begins after 6 months (pro-rated)</li></ul>Job Type: Part-timePay: $19.00 - $21.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Part-Time Front Desk/Administrative Assistant

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