front desk assistant

Nestleroad & Roberts, Optometrists

Our growing optometry practice is looking for a friendly, detail-oriented Front Desk &amp; Insurance Assistant to join our team. This person will answer phones, schedule appointments, assist with billing and insurance, and help with contact lens and optical orders. If you enjoy helping people and want a job with variety, we&rsquo;d love to meet you!Key Responsibilities<ul><li>Answer incoming phone calls and provide excellent customer service</li><li>Schedule patient appointments and manage the office schedule</li><li>Check patients in/out and collect copays</li><li>Assist with billing questions and posting charges</li><li>Assist with optical and contact lens orders</li><li>Support general front desk operations to maintain smooth office flow</li></ul>Qualifications<ul><li>Strong customer service and communication skills</li><li>Friendly, positive attitude with a willingness to learn</li><li>Ability to multitask in a busy environment</li><li>Basic computer skills</li><li>Experience with insurance, medical/vision billing, or optical is a plus, but not required</li></ul>Schedule &amp; Pay<ul><li>Full-time</li><li>Monday&ndash;Friday (plus occasional Saturdays depending on office needs)</li><li>Pay: $16-17 Based on experience</li></ul>Benefits<ul><li>Paid time off</li><li>Employee vision benefits</li><li>Simple IRA with match</li><li>Supportive, team-oriented environment</li></ul>About Our PracticeWe are a patient-centered, family owned optometry office focused on delivering excellent care and a great experience for every patient. We work as a team and are looking for someone who is dependable, kind, and ready to grow with us.Job Type: Full-timePay: $16.00 - $17.00 per hourBenefits:<ul><li>Employee discount</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Why are you interested in this position?</li><li>Do you have any experience working in a medical, dental or optometry office?</li></ul>Work Location: In person

Front Desk Assistant

CENTER FOR ORTHOPEDIC

<div>JOB TITLE: Front Desk Assistant 


GENERAL SUMMARY OF DUTIES:
<ul>
<li>Greeting patients</li>
<li>Performing check-in procedures</li>
<li>Maintaining current demographic and insurance information in computer and in the chart</li>
<li>Performing office opening procedures, petty cash balancing, co-pay/co-insurance collection, and assisting patients as needed</li>
<li>Primary focus is servicing patients in the lobby with backup for phones and other front office personnel</li></ul> 


REQUIREMENTS:
<ul>
<li>High School Diploma, with 1-2 years experience in healthcare background</li>
<li>Knowledge of clinic policies and procedures</li>
<li>Knowledge of computer systems, programs</li>
<li>Knowledge of medical terminology</li>
<li>Must be able to multi &ndash; task</li>
<li>Must be able to express compassion and kindness to patients calling and being seen in the office</li>
<li>Must maintain a professional and upbeat attitude</li>
<li>Skill in written and verbal communication and customer relations</li>
<li>Ability to work with effectively with medical staff, Management, authorizations, external agencies and patients</li>
<li>Requires sitting and standing associated with a normal office environment</li>
<li>Normal busy office environment with much patient contact</li>
<li>Occasional evening or weekend work</li></ul> 


This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve. 


Benefits:
<ul>
<li>Comprehensive health, dental, and vision insurance</li>
<li>Health Savings Account with an employer contribution</li>
<li>Life Insurance</li>
<li>PTO</li>
<li>401(k) retirement plan with a company match</li>
<li>And more!</li></ul> 


Equal Employment Opportunity &amp; Work Force Diversity

Our organization is an equal opportunity employer and will not discriminate against any employee or applicant for employment based on race, color, creed, sex, religion, marital status, age, national origin or ancestry, physical or mental disability, medical condition, parental status, sexual orientation, veteran status, genetic testing results or any other consideration made unlawful by federal, state or local laws. This practice relates to all personnel matters such as compensation, benefits, training, promotions, transfers, layoffs, etc. Furthermore, our organization is committed to going beyond the legal requirements of equal employment opportunity to take positive actions which ensure diversity in the workplace and result in a multi-cultural organization.</div>

Accelerated Construction Services

Office Manager / Service RepresentativeWe&rsquo;re seeking a professional, organized, and reliable Office Manager / Service Representative to support daily office operations. This role serves as the first point of contact for clients, vendors, and visitors and plays a key part in keeping the office running smoothly. The ideal candidate is detail‑oriented, customer‑focused, and comfortable handling multiple responsibilities.What You&rsquo;ll Be Doing:<ul><li>Greet visitors and clients in a friendly, professional manner and maintain a welcoming front office environment.</li><li>Manage a multi-line phone system, directing calls accurately and maintaining proper phone etiquette at all times.</li><li>Handle appointment scheduling and calendar coordination for staff and management.</li><li>Perform data entry, filing, document preparation, and proofreading to ensure accuracy and organization.</li><li>Maintain office supply inventory and coordinate orders with vendors as needed.</li><li>Assist with bookkeeping support tasks such as basic invoicing and record keeping.</li><li>Manage incoming and outgoing mail, photocopying, scanning, and general office organization.</li><li>Provide administrative support including typing correspondence, managing emails, and assisting with special projects.</li><li>Support team members with general office and personal assistant tasks when required.</li></ul>What You Must Bring:<ul><li>Previous experience in an office administration, receptionist, or clerical role preferred.</li><li>Strong computer skills with proficiency in Microsoft Office (Word, Excel, Outlook).</li><li>Excellent organizational skills with strong attention to detail and accuracy.</li><li>Ability to manage multiple priorities while remaining professional and efficient.</li><li>Strong customer service skills with a friendly, dependable demeanor.</li><li>Professional appearance and strong communication skills are essential.</li></ul>Compensation:<ul><li>Pay is based on experience and qualifications.</li></ul>This position offers a supportive and engaging work environment where professionalism, organization, and strong customer service are valued.If you&rsquo;re dependable, detail‑oriented, and ready to be an essential part of a growing team, we encourage you to apply.Job Type: Full-timePay: $14.00 - $18.00 per hourWork Location: In person

Front Desk Assistant / Service Representative

Winn-Marion Companies

<div><div>Front Desk Administrative Assistant (Centennial, CO)</div>
<div>Position is up to 30 hours per week</div>
<div>Pay: $22-$26 per hour DOE 
Expiration Date of Job Posting: Continuous 
 
POSITION SUMMARY: 
The Front Desk Administrative Assistant serves as the first point of contact for the organization, creating a welcoming and professional experience for all visitors and callers. The Front Desk Administrative Assistant is responsible for the smooth day-to-day operations of the office, providing broad administrative support across the organization. The Front Desk Administrative Assistant role requires the ability to handle confidential and time-sensitive materials with discretion, professionalism, and effective communication across all levels of the organization. 
 
JOB QUALIFICATIONS:</div>
<ul><li>Experience in office administrative support.</li>
<li>High school diploma or GED required; college certification preferred.</li>
<li>Intermediate experience with MS Word, Excel, and Outlook.</li>
<li>General knowledge of office equipment such as copiers, computers, etc.</li>
<li>Demonstrated clerical skills.</li>
<li>Excellent time management skills.</li>
<li>Ability to maintain a high level of accuracy and attention to detail.</li>
<li>Able to speak, write, and read the English language.</li>
<li>Pleasant and personable demeanor as front-facing company representative.</li>
</ul>
<div> 
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:</div>
<ul><li>Sit at the front desk; greet and direct visitors.</li>
<li>Answer and direct phone calls and maintain contact lists.</li>
<li>Distribute mail and maintain lobby and general office upkeep.</li>
<li>Coordinate meetings and trainings (including conference room set up and catering).</li>
<li>Serve as liaison for all office vendors (soda, office supplies, printer maintenance, building maintenance, cleaners, etc.)</li>
<li>Plan and execute company events and gatherings (potlucks, retirement parties, summer events, corporate functions).</li>
<li>Assist with travel arrangements, hotel bookings, and transportation for staff and training programs.</li>
<li>Maintain office and breakroom supply inventory by checking stock levels, anticipating needs, placing and expediting orders, and verifying receipt of supplies, including business cards.</li>
<li>Perform general administrative duties, including filing, copying, scanning, and document preparation.</li>
</ul>
<div> 
OTHER JOB FUNCTIONS:</div>
<ul><li>Able to work independently or in a team environment.</li>
<li>Compile and review information for accuracy.</li>
<li>Checks and responds to all company communications on all scheduled workdays, including voice mail, emails, and text messages. Make sure that old voicemails are cleared regularly so that the mailbox continues to be accessible.</li>
<li>Complies with all applicable Company safety requirements.</li>
<li>Perform other duties as assigned.</li>
</ul>
<div></div><div>WORK CONDITIONS:</div>
<ul><li>Able to sit and work at computer keyboard for extended period.</li>
<li>Able to lift and move 25 pounds on occasion.</li>
<li>Requires extensive travel by automobile within territory or to branch offices. May require occasional travel by air.</li>
<li>Maintain regular and on-time attendance. Hours may exceed 30 hours per week. Able to work weekends, holidays, and able to respond to calls as needed to fulfill business objectives.</li>
<li>The employee may be required to stand, walk, climb, stoop, kneel, crawl or crouch, and work in close quarters.</li>
<li>Employee may be exposed to extreme weather conditions, warehouse environments, or production/manufacturing locations.</li>
</ul>
<div> 
Winn-Marion offers eligible employees a generous benefits package, including the following:</div>
<ul><li>Paid Time Off (vacation days, rest days, sick days, holidays, birthday, and a floating holiday all amounting to a minimum of 27 days annually)</li>
<li>Medical, Dental, Vision and Life Insurance</li>
<li>FSA and HSA Options</li>
<li>Discounts offered via Perks at Work</li>
<li>401(k) + matching</li>
<li>Profit sharing</li>
<li>Employee Assistance Program</li>
</ul>
<div> 
Eligibility for benefits depends on the type of positions and whether the position is full-time, part-time, or temporary. Any offer of employment is contingent upon passing pre-employment requirements, including drug screen and criminal background check. 
 
Equal Opportunity 
Winn-Marion does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.</div></div>

Front Desk Administrative Assistant

Humane Society of Jefferson County

Job Summary We are seeking a dynamic and organized Front Desk Adoption Assistant to be the welcoming face and efficient hub of our Humane Society. This vital role involves front desk operations, providing exceptional customer service, and supporting administrative functions to ensure smooth daily operations. The ideal candidate will be proactive, detail-oriented, and possess strong office management skills to create a positive experience for visitors, clients, and team members alike.Duties<ul><li>Greet visitors, clients, and vendors with professionalism and warmth, establishing a positive first impression</li><li>Answer multi-line phone systems promptly and courteously, directing calls efficiently to appropriate departments or personnel</li><li>Manage adoption appointment scheduling and calendar coordination</li><li>Handle incoming and outgoing correspondence, including emails, mailings, and deliveries</li><li>Maintain organized filing systems&mdash;both physical and digital&mdash;ensuring easy retrieval of documents</li><li>Support data entry tasks using Microsoft Office, ,and other office software to keep records accurate and up-to-date</li><li>Provide customer support through excellent phone etiquette and personalized assistance to visitors or callers</li><li>Assist with office management tasks including organizing meetings, managing office equipment, and overseeing general administrative workflows</li></ul>Requirements<ul><li>Proven experience in office management or administrative support roles with strong clerical skills</li><li>Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry tools</li><li>Familiarity with multi-line phone systems and professional phone etiquette</li><li>Strong organizational skills with the ability to multitask efficiently in a fast-paced environment</li><li>Previous experience as a receptionist or personal assistant is advantageous</li><li>Exceptional attention to detail for proofreading documents and managing schedules accurately</li><li>Ability to handle confidential information discreetly while maintaining professionalism at all times</li><li>Demonstrated time management skills to prioritize tasks effectively throughout the workday</li></ul>Hours- Current Days looking for rotating coverage on is Thurs-Saturday. There are opportunities to cover additional days as needed.Join us as a Front Desk Adoption Assistant where your energy fuels our welcoming atmosphere! Bring your organizational prowess, communication excellence, and passion for service to create a vibrant workplace that values every visitor&rsquo;s experience. This paid position offers an exciting opportunity to grow your administrative career while supporting our team&rsquo;s success.Job Type: Part-timePay: From $16.00 per hourBenefits:<ul><li>Employee discount</li></ul>Work Location: In person

Front Desk Adoption Assistant

West Haven Chiropractic

Job Summary Join our dynamic healthcare team as a Front Desk/Chiropractic Assistant, where your energy and enthusiasm will help create a welcoming environment for patients seeking wellness and relief. In this vital role, you will be the first point of contact, ensuring smooth clinic operations while assisting with patient assessments and administrative tasks. Your proactive attitude and attention to detail will contribute to delivering exceptional patient care and supporting the overall success of our practice.Duties<ul><li>Greet patients warmly, check them in, and manage appointment scheduling to optimize clinic flow</li><li>Collect patient information through intake forms and update electronic health records accurately</li><li>Assist with patient assessment by gathering relevant health history and understanding basic physiology concepts</li><li>Explain treatment procedures, medical terminology, and chiropractic services clearly to patients</li><li>Support chiropractors during examinations and therapy sessions by preparing treatment rooms and equipment</li><li>Answer phone calls promptly, address patient inquiries, and coordinate appointment follow-ups</li><li>Maintain a clean, organized front desk area while managing administrative tasks such as billing and insurance documentation</li></ul>Qualifications<ul><li>Prior experience in patient service or healthcare settings is preferred but not required; we value enthusiasm and a willingness to learn</li><li>Strong knowledge of physiology, anatomy, and medical terminology to effectively communicate with patients and team members</li><li>Excellent communication skills with a friendly, professional demeanor</li><li>Ability to perform patient assessments with attention to detail and compassion</li><li>Familiarity with intake procedures, electronic health records, and office management software is a plus</li><li>Ability to multitask efficiently in a fast-paced environment while maintaining accuracy and professionalism</li></ul>Join us in making a positive impact on patients&rsquo; lives! We are committed to providing paid positions that foster growth, teamwork, and excellence in healthcare delivery.Pay: $18.00 - $25.00 per hourBenefits:<ul><li>Flexible schedule</li><li>On-the-job training</li></ul>Work Location: In person

Front Desk/Chiropractic Assistant

Thomas, Coon, Newton & Frost

Part-Time Front Desk\Administrative AssistantLocation: Thomas, Coon, Newton &amp; Frost (TCNF) Compensation: $19-21/hour | 20-25 hours/week | PTO after 6 months (pro-rata)Position OverviewWe are seeking a friendly, professional, and detail-oriented Front Desk\Administrative Assistant whose primary responsibility will be front desk coverage. This part-time, in-office role focuses first and foremost on learning and providing full front desk coverage&mdash;ensuring a welcoming experience for all visitors and callers&mdash;while also supporting administrative tasks and general bookkeeping duties as a secondary function.This position will also serve as backup support for our Front Desk Assistant during planned PTO and other scheduled absences. At times, this may require availability for full-week coverage (37.5 hours). Additionally, there may be occasional schedule adjustments on days when the Front Desk Assistant has out-of-office appointments.We are looking for someone who values flexibility and can adapt their schedule as needed to ensure seamless front desk coverage and client service.You will work closely with the Office Manager to keep front desk operations running smoothly and assist with additional administrative projects as needed.Key ResponsibilitiesFront Desk Coverage (Primary)<ul><li>Serve as the first point of contact for visitors, clients, and callers</li><li>Answer and route incoming phone calls promptly and professionally</li><li>Greet and assist guests, ensuring a positive experience</li><li>Manage front desk schedule and maintain a professional, welcoming reception area</li></ul>Administrative &amp; Bookkeeping Support (Secondary)<ul><li>Prepare monthly reports (opened &amp; closed files, client trust balances, referral sources)</li><li>Process quarter-end invoices and handle bank deposits</li><li>Open, sort, and distribute mail</li><li>Enter and track client-related costs and process write-offs</li><li>Order and maintain office inventory and supplies</li><li>Coordinate office repairs and maintenance</li><li>Manage and troubleshoot office equipment (printers, fax machines, etc.)</li><li>Support remote and hybrid staff with office-related needs</li></ul>Qualifications<ul><li>Professional demeanor with excellent interpersonal and communication skills</li><li>Strong organizational skills and keen attention to detail</li><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook)</li><li>Comfortable using standard office technology and systems</li><li>Discreet and trustworthy with confidential information</li><li>Dependable, proactive, and adaptable in a fast-paced environment</li><li>Prior experience in a professional office setting preferred</li></ul>Work Schedule &amp; Benefits<ul><li>Work Hours:</li></ul>This is a part-time position with flexible scheduling between 9:00 a.m. and 4:00 p.m., Monday through Friday. Standard schedule options may include:<ul><li>Five (5) 5-hour days</li><li>Three (3) 7.5-hour days</li><li>Four (4) 6-hour days</li></ul>The specific schedule will be determined based on firm needs and front desk coverage. Occasional adjustments to days or hours may be required to accommodate PTO or other planned absences.<ul><li>Work Location: On-site at our downtown office</li><li>Weekly Hours: 20&ndash;25 hours per week</li><li>Compensation: Starting at $19 per hour</li><li>Benefits: Paid time off begins after 6 months (pro-rated)</li></ul>Job Type: Part-timePay: $19.00 - $21.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Part-Time Front Desk/Administrative Assistant

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Front Desk Assistant

Front Desk Assistant

Front Desk Assistant / Service Representative

Front Desk Administrative Assistant

Front Desk Adoption Assistant

Front Desk/Chiropractic Assistant

Part-Time Front Desk/Administrative Assistant