front desk assistant

Stroud & Company CPAs

Job SummaryJoin a client-focused CPA firm where communication, technology, teamwork, and dependability make every day run smoothly. We are seeking a friendly, organized, and dependable Front Desk Administrative Assistant to be the welcoming first point of contact for our CPA firm. In this important role, you will answer incoming phone calls, greet walk-in clients, provide excellent customer service, and support day-to-day administrative needs that help our team serve clients efficiently and professionally.Duties<ul><li>Greet visitors, clients, and vendors with professionalism and a friendly attitude</li><li>Manage multi-line phone systems, screen calls, and direct inquiries efficiently with professionalism and warmth</li><li>Maintain a clean, organized front desk area and manage incoming/outgoing mail and packages</li><li>Schedule appointments, coordinate calendars, and assist with basic office management tasks</li><li>Assist clients with basic questions, appointment coordination, document drop-offs, and general office support</li><li>Perform administrative tasks for a CPA firm, such as scanning, filing, organizing client documents, processing mail, preparing correspondence, and supporting seasonal workflow needs</li><li>Coordinate with accountants and administrative team members to keep client service moving smoothly</li><li>Help ensure confidential client information is handled carefully and responsibly</li></ul>What We Are Looking For<ul><li>Strong communication skills, both on the phone and in person.</li><li>A customer-service mindset and the ability to make clients feel welcomed and supported.</li><li>A future forward and technology mindset, open to learning new processes and products</li><li>Dependability, punctuality, and follow-through on assigned tasks.</li><li>A team-oriented attitude and willingness to pitch in where needed.</li><li>Excellent organization, attention to detail, and ability to manage multiple priorities.</li><li>Professional discretion when working with confidential client information.</li><li>Comfort using common office technology, including email, phones, scanners, and Microsoft Office.</li></ul>Experience<ul><li>Previous receptionist, administrative assistant or customer service experience preferred</li><li>Experience in a CPA firm, accounting office, financial office or professional services environment is a plus</li><li>Previous office or clerical experience demonstrating strong organizational skills and attention to detail</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and computer literacy in general</li><li>Experience with QuickBooks or similar bookkeeping software is preferred</li><li>Excellent phone communication skills with proper phone etiquette</li><li>Demonstrated ability to handle confidential information responsibly</li><li>Strong typing speed along with proofreading skills for document accuracy</li><li>Experience in customer service or client communication roles is highly desirable</li><li>Ability to multitask efficiently in a fast-paced setting while managing time effectively</li></ul>Why This Role MattersOur front desk sets the tone for the client experience. The right person for this position will be a steady, positive presence who communicates clearly, works well with others, and can be counted on to help the office stay organized and responsive&mdash;especially during busy tax and accounting seasons.How to ApplyIf you are dependable, professional, and enjoy helping both clients and coworkers, we would love to hear from you. Please submit your resume and a brief note sharing why you would be a great fit for our team.Pay: $18.00 - $22.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Front Desk Administrative Assistant

Dr. Jose Ruben Ramirez Family Dentistry

We are looking to hire a personable dental assistant to mainly support the office's front desk duties such as patient appointment scheduling, insurance billing, and other general office obligations such as answering telephones, photocopying, filing, and faxing.The schedule for the position is as follows: Monday, Wednesday, and Friday from 10AM-7PM. Every other Saturday from 9AM-2PM.Front Desk Assistant Responsibilities:<ul><li>Greeting and welcoming patients to the practice.</li><li>Walking patients back to be seated in patient rooms.</li><li>Help manage appointment book with scheduling, rescheduling, confirming, or canceling appointments as needed.</li><li>Call insurances in order to bill for patient treatments completed, check patient eligibility, and routine status checks on preauthorizations.</li><li>Call patients periodically for check ups and follow ups.</li><li>Answer phones.</li></ul>Front Desk Assistant Requirements:<ul><li>High school diploma or GED.</li><li>Proven experience working in a dental office is required.</li><li>Experience in dental practice management software (OpenDental) is a plus.</li><li>Working knowledge of general administrative practices.</li><li>Good telephone etiquette.</li><li>Exceptional organizational skills.</li><li>Excellent customer service skills.</li><li>Bilingual is Spanish and English is required.</li></ul>Job Type: Part-timePay: $20.00 per hourBenefits:<ul><li>Dental insurance</li><li>Paid time off</li></ul>Work Location: In person

Bilingual Part-time Front Desk/Dental Assistant

GSK Solutions

Role: Scheduling Assistant II (Hybrid Onsite)Location: Harrisburg, PADuration: 12 MonthsPay Rate:$20/hr on W2 / 1099 all inclusiveInterview: VirtualNote: This is a Hybrid role - three days at office a week.*This is not a driving role*Description: Serve as central point of contact for all incoming customer calls/emails Address customer questions/concerns as much as possible Delegate to appropriate individual/group if unable to address Log customer calls and report out weeklyAssist schedulers with proactive customer contacts throughout job scheduling process Provide clear guidance for customers on pre-job requirements (ex. Inspection due dates, physical work to be complete before work is executed, setting up new meter account, etc.) Schedule customer appointments, issue reminders/confirmations Maintain log of all communications to report out weeklyProvide other scheduler assistance as needed Assist in creating work packets Assist in processing bundled job cards Remove job holds once verified Create IVR appointments Assist in WO close out Schedule temp disconnects Investigate property damage claims and schedule work if PPL liability is determined#GSKITPay: $20.00 - $22.00 per hourWork Location: Hybrid remote in Harrisburg, PA 17111

Help Desk / IVR / Scheduling Assistant / Front Desk / Administrative Assistant

NovaCare

<div>Overview:
<div>
Position: Office Assistant</div><div>
Location: Float for DC/MD DC Metro Areas</div><div>
Type of Employment: Per Diem</div><div>
Schedule: hours not guarantee (some evenings)</div><div>
Compensation: $19.00 - $21.00/ hour (pending experience)</div><div></div><div> 
At Brand, we believe in delivering an excellent patient experience, starting at the front desk. We are seeking an office assistant to maintain the overall appearance of our center and assist front desk staff with administrative tasks.</div> 
<div></div>
Responsibilities:
<ul><li>Answer and direct telephone calls and schedule and coordinate patient appointments</li><li>
Obtain and verify patient information to maintain accurate patient files, electronic medical records (EMR), and billing system information.</li><li>
Prepare patient intake forms prior to appointments to ensure timely service.</li><li>
Provide excellent customer service by meeting and greeting patients, family members, and visitors and answer any questions/offer assistance as needed</li><li>
Help to maintain a positive patient experience and safe treatment environment by assisting the clinic staff in maintaining the general cleanliness of the center and ensuring patient care materials are readily available and kept orderly.</li><li>
Ensuring compliance with healthcare regulations and company policies</li><li>
Assist Patient Service Specialist with faxing and filing as needed</li><li>
Maintain inventory and stock new inventory</li><li>
Keep all linens and restroom products fully stocked</li><li>
Maintain disinfectant spray bottles for the gym for patients and members</li></ul>
Qualifications:
<div>
Minimum:</div><ul><li>
High School Diploma or GED</li></ul><div>
Preferred:</div><ul><li>
Experience working in a healthcare office setting</li><li>
Customer service skills</li></ul>
Additional Data:
<div>
Equal Opportunity Employer/including Disabled/Veterans</div></div>

Office Assistant - Float

Top Aesthetics

Job OverviewWe are seeking an energetic and detail-oriented Front Desk Receptionist to serve as the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, support with consult and pre-op setups, before &amp; after pictures, social media engagement, and support administrative functions to ensure smooth daily operations. Your enthusiasm and organizational skills will help create a positive first impression for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a dynamic team environment.Responsibilities<ul><li>Greet visitors and clients warmly, ensuring a professional and friendly atmosphere at all times</li><li>Manage multi-line phone systems, directing calls efficiently and courteously using proper phone etiquette</li><li>Handle incoming correspondence, including emails, social media dm's, mail, and packages, with accuracy and promptness</li><li>Setting up the consult rooms for consults and pre-ops</li><li>Taking before and after pictures and prepping them for social media</li><li>Maintain organized files and records through effective filing systems, both physical and digital</li><li>Support appointment scheduling and calendar management using airtable</li><li>Perform data entry tasks with precision into spreadsheets or client management software such as airtable and ring central or other productivity tools</li><li>Provide excellent customer support by addressing inquiries promptly and professionally</li><li>Support office management tasks such as ordering supplies, maintaining cleanliness, and ensuring equipment functionality</li></ul>Additional Benefits<ul><li>Medspa treatment employee discount</li><li>ZO skin health product discount</li><li>Plastic Surgery Prodocedure discount after 1 year of employment</li></ul>Requirements<ul><li>Proven experience in office administration, clerical work, or front desk roles with a focus on customer service</li><li>Strong computer literacy with ideally with proficiency in Google Workspace, and data entry software like QuickBooks, Airtable, etc.</li><li>Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment</li><li>Exceptional phone communication skills paired with professional phone etiquette</li><li>Bilingual abilities are highly desirable to better serve diverse client needs</li><li>Experience with multi-line phone systems and front desk operations preferred</li><li>Knowledge of medical or plastic surgery receptionist duties is a plus but not required</li><li>Ability to handle confidential information discreetly and accurately proofread documents for errors</li><li>Strong time management skills with the ability to prioritize tasks effectively</li><li>Personal assistant or office management experience is advantageous but not mandatory</li></ul>Join us in delivering outstanding service while honing your administrative expertise! This role is perfect for motivated individuals eager to grow their career in office support within a vibrant organization committed to excellence.Pay: $17.00 - $25.00 per hourBenefits:<ul><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Referral program</li></ul>Work Location: In person

Front Desk Receptionist

Del Mar Park LLC

OverviewWe are seeking a dynamic and highly organized Administrative Assistant to join our team.If you would enjoy working with senior population come and join out team. We are a small Assisted Living Community in the heart of Pasadena.Duties<ul><li>Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and providing exceptional customer service.</li></ul>Experience<ul><li>Knowledge of Microsoft Excel and Word.</li></ul>Pay: From $20.50 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Assistant

Gio Aldama Family Dentistry

Bilingual Dental Assistant | Cross-Trained Front Desk | Sales Experience PreferredJoin Our Team!We're looking for an energetic, positive, and reliable Dental Assistant to join our growing practice! We're looking for someone who loves connecting with patients, thrives in a fast-paced environment, and isn't afraid to jump in wherever needed.If you're bubbly, organized, love helping people, and enjoy being part of a supportive team, we'd love to meet you!What You'll Do:<ul><li>Assist the doctor during dental procedures</li><li>Prepare treatment rooms and sterilize instruments</li><li>Take digital X-rays and scans</li><li>Help educate patients on treatment and oral health</li><li>Cross-train and assist at the front desk as needed</li><li>Schedule appointments and answer phones</li><li>Verify insurance</li><li>Maintain accurate and up-to-date patient records within our EHR/PMS: Curve Dental.</li><li>Strong understanding of dental terminology, medical terminology, HIPAA compliance, and documentation standards</li><li>Help create an outstanding patient experience from start to finish</li></ul>What We're Looking For:<ul><li>Fluent in English and Spanish</li><li>Dental assisting experience required</li><li>Sales or treatment presentation experience is a huge plus</li><li>Friendly, outgoing, and confident personality</li><li>Excellent customer service skills</li><li>Team player with a positive attitude</li><li>Organized, dependable, and willing to learn</li><li>Comfortable multitasking in a busy office</li></ul>We'd Love Someone Who:Loves talking with people Has a bubbly, upbeat personality Enjoys helping patients feel comfortable and excited about treatment Is motivated, dependable, and takes initiative Can build trust with patients and confidently discuss treatment optionsBenefits:<ul><li>Competitive pay (based on experience)</li><li>Paid time off</li><li>Supportive team environment</li><li>Growth opportunities</li><li>Cross-training and continued learning</li></ul>If you love making people smile and want to be part of a fun, patient-focused office, we'd love to hear from you!Apply today if you think this is YOU, we can't wait to meet you!Job Type: Full-timePay: $22.00 - $28.00 per hourBenefits:<ul><li>Continuing education credits</li><li>Dental insurance</li><li>Employee discount</li><li>On-site gym</li><li>On-the-job training</li><li>Profit sharing</li></ul>Experience:<ul><li>Dental assisting: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Spanish (Required)</li></ul>License/Certification:<ul><li>EFDA Certification (Required)</li></ul>Work Location: In person

Expanded Functions Dental Assistant

Search 4261+ Front desk assistant jobs near you this August. New roles added regularly across leading industries. Apply today.