front desk assistant

HUMETRYC

<p><b>Position Purpose</b></p><p>Provide first-point-of-contact support to clients and visitors, manage incoming communications, and perform key administrative tasks while ensuring strict adherence to internal protocols and accurate handling of client information.</p><p><b>Key Responsibilities</b></p><p>Customer Service &amp; Phone Support</p><p>Answer and manage incoming phone calls in a professional and courteous manner.</p><p>Route inquiries according to established procedures and protocols.</p><p>Receive and document client information from the firm in compliance with internal guidelines.</p><p>Administrative &amp; Documentation Support</p><p>Complete and maintain required forms for permit and service-related processes.</p><p>Accurately record time spent per client in the internal system.</p><p>Assist with service billing, retainers, and basic collections follow-up.</p><p>Task &amp; Schedule Management</p><p>Manage calendars, tasks, and reminders using Outlook.</p><p>Organize and maintain digital files in Google Drive.</p><p>Follow up on pending requests and administrative tasks in a timely manner.</p><p>Core Competencies (Soft Skills)</p><p>Strong customer service orientation</p><p>Highly organized and detail-oriented</p><p>Proactive with a strong sense of urgency</p><p>Effective problem-solving skills</p><p>Fast-paced, driven, and results-oriented</p><p>Technical Skills (Hard Skills)</p><p>Proficient in Microsoft Office</p><p>Fluent English (required for interaction with government agencies)</p><p>Experience with Google Drive</p><p>Professional phone handling skills</p><p>Task and calendar management using Outlook</p><p>Familiarity with Carbonite (training provided by the engineering team)</p><p><b>Preferred Experience</b></p><p>Previous experience in reception, front desk, or administrative roles</p><p>Time tracking and client-based time entry experience</p><p>Exposure to service billing, retainers, and collections processes</p><p><b>Education</b></p><p>High School Diploma or some college coursework (administrative or related fields preferred)</p><p>Job Type: Full-time</p><p>Pay: $18.00 - $19.00 per hour</p><p>Work Location: In person</p>

Receptionist / Front Desk Assistant

Leticia Lozada Ortega DDS

<p><b>Overview</b><br/>Our friendly and growing dental office is looking for a <b>Front Desk Assistant with Dental Assistant (DA) experience</b> who is comfortable supporting both the <b>front office and back office</b> when needed.</p><p>This is a great opportunity for someone who enjoys a <b>variety of responsibilities</b> and working closely with a supportive team.</p><p><b>Responsibilities</b></p><ul><li>Greet patients warmly and check them in efficiently using EMR (Electronic Medical Records) systems such as Eaglesoft</li><li>Manage appointment scheduling, cancellations, and follow-ups to optimize daily patient flow</li><li>Verify patient insurance details and process medical documentation in compliance with HIPAA regulations</li><li>Assist with medical imaging procedures including X-ray and documentation, ensuring proper infection control and aseptic techniques</li><li>Maintain accurate medical records, update patient histories, and handle medical coding for billing purposes</li><li>Support clinical staff with chairside assisting during procedures like prosthodontics, endodontics, or pediatric dentistry, including vital signs measurement and maintaining sterile environments</li><li>Handle administrative duties such as answering phones, managing correspondence, and coordinating with insurance providers</li></ul><p><b>Skills</b></p><ul><li>Strong knowledge of dental terminology, anatomy, and infection control protocols</li><li>Experience with dental assisting tasks including chairside support, X-ray procedures, and aseptic techniques</li><li>Familiarity with medical documentation standards and HIPAA compliance to ensure patient privacy</li><li>Ability to communicate effectively with patients of all ages, especially pediatrics, fostering a positive experience</li><li>Knowledge of dental specialties such as prosthodontics or endodontics enhances your versatility in supporting diverse procedures</li><li>Understanding of medical imaging technology including 3D scanners and X-ray equipment is a plus</li><li><b>Qualifications:</b></li><li><b>Dental Assistant experience preferred</b></li><li>Front desk or dental office experience is a plus</li><li>Knowledge of dental terminology and procedures</li><li>Positive attitude and team-player mindset</li><li><b>What We Offer:</b></li><li><b>Friendly and supportive work environment</b></li><li>Competitive pay (based on experience)</li><li>Opportunity to grow within the practice</li><li>Full-time / Part-time options availableThis paid position is ideal for motivated individuals eager to develop their career in dental healthcare. If you thrive in energetic environments where every day brings new opportunities to learn and make a difference, we want to hear from you!</li></ul><p>Pay: $24.53 - $30.00 per hour</p><p>Expected hours: 20.0 &ndash; 32.0 per week</p><p>Benefits:</p><ul><li>Employee discount</li><li>Opportunities for advancement</li><li>Paid sick time</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Front Desk Assistant (Dental Assistant Experience Preferred)

Heater Specialist

<div><p>The Front Desk Administrative Assistant plays a key role in ensuring smooth daily operations by providing comprehensive administrative, clerical, and customer service support. This position serves as the first point of contact for staff and visitors and helps maintain an organized, professional office environment.</p><p><b>
Key Responsibilities</b></p>
<ul><li>
Handle sensitive and confidential information with discretion.</li><li>
Manage calendars, schedule meetings, and coordinate appointments.</li><li>
Perform accurate data entry and maintain organized digital and physical filing systems.</li><li>
Greet and assist visitors and staff in a courteous, professional manner.</li><li>
Answer and route incoming phone calls; take detailed messages as needed.</li><li>
Monitor, order, and restock office and breakroom supplies.</li><li>
Support leadership with written communication, project coordination, and administrative tasks.</li><li>
Assist with preparing presentations, spreadsheets, and internal documents.</li><li>
Maintain a clean, organized, and professional front desk and office environment.</li><li>
Sort, distribute, and process daily incoming and outgoing mail.</li><li>
Assist with shipping, packaging, and courier needs.</li></ul><br>
<p></p>
<p><b>
Qualifications</b></p>
<ul><li>
High School Diploma required; Associate degree preferred.</li><li>
Previous front desk or administrative experience strongly preferred.</li><li>
Excellent verbal and written communication skills.</li><li>
Strong organizational skills and attention to detail.</li><li>
Professional demeanor and presentation appropriate to a front-office environment</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>
Familiarity with SharePoint preferred.</li></ul><br>
<p></p>
<p><b>
Physical Requirements</b></p>
<p>
This role requires the ability to sit or stand for extended periods, operate standard office equipment, walk short distances, and occasionally lift or move items up to 20 pounds. Tasks may also involve bending, reaching, and organizing materials as needed.</p><p><b>
Position Expectations</b></p>
<p>
This position involves frequent interruptions and requires strong multitasking skills. The Front Desk Administrative Assistant must balance front desk responsibilities with administrative tasks, maintaining professionalism while shifting between duties throughout the day</p></div>

Front Desk Administrative Assistant

Kindering

<div><div><div><b>About Kindering</b>
</div></div><div><div>Kindering embraces children of diverse abilities and their families by providing the finest education and therapies to nurture hope, courage, and the skills to soar. As a nonprofit neurodevelopmental center, we have provided comprehensive services for children with special needs and their families since 1962. Kindering is dedicated to maintaining a highly trained, licensed, and certified team of professionals. Current services include comprehensive developmental assessments; physical, occupational, speech, language, and infant mental health therapy; special education; family counseling; nutrition and feeding therapy; childcare consultation; parenting education; and family resource coordination. Kindering&rsquo;s vision for equity is I BELONG. Eradicate systemic racial and oppressive barriers so everyone succeeds. Kindering values diverse perspectives and life experiences. We aim to seek out people from systemically oppressed and marginalized backgrounds to apply, including people of color, women, people with disabilities, veterans, LGBTQ, immigrants, and refugees</div></div><div><div>
Kindering is a proud equal opportunity employer committed to an inclusive work environment and to building a team that reflects the rich diversity of our community.
</div></div><p></p><div><div><div><b>Purpose</b><br>
Provide administrative, clerical, and reception support for front desk operations at the Bothell campus.</div></div></div><div><div><b>
Principal Duties &amp; Responsibilities</b></div></div><div><div><i>
Duties and responsibilities may include, but are not limited to the following:</i></div></div><ul><li><div>
Create a welcoming environment and ensure smooth front desk communication for clients, staff, and visitors.</div></li><li><div>
Perform front desk operations including opening and closing procedures, client check-in, appointment scheduling, greeting visitors, and notifying staff of arrivals.</div></li><li><div>
Answer and route incoming phone calls and voice messages to appropriate staff members.</div></li><li><div>
Maintain front desk areas, staff resource room, and staff lunchroom to ensure organized and professional workspaces.</div></li><li><div>
Manage front desk records, fax files, and process incoming mail and documents.</div></li><li><div>
Coordinate KidVantage orders for Bothell families, including distributing items to staff, maintaining accounts, and serving as the KidVantage liaison.</div></li><li><div>
Update and maintain staff lists and safety information in therapy rooms and classrooms, including restocking first aid supplies and updating bulletin boards as needed.</div></li><li><div>
Maintain Family Cost Participation files and evaluation paperwork packets to support administrative and program operations.</div></li><li><div>
Support facility operations by completing additional administrative and operational duties as assigned by the Director of Facility Operations.</div></li></ul><div><div><b>
Preferred Education &amp; Experience</b></div></div><ul><li><div>
High School Diploma
</div></li><li><div>Administrative and/or reception experience required
</div></li><li><div>Experience working with diverse populations and bilingual skills preferred</div></li></ul><div><div><b>
Minimum Prerequisites</b></div></div><ul><li><div>
Pass Washington State DSHS criminal history and background check and FBI fingerprint check</div></li><li><div>
Strictly maintain confidentiality of all client information
</div></li><li><div>Demonstrate skill in word processing, database management, Microsoft Word and Excel</div></li><li><div>
Possess valid Washington State driver&rsquo;s license and valid automobile insurance</div></li><li><div>
Have access to a dependable personal vehicle</div></li><li><div>
Be CPR/First Aid certified or willing to become certified</div></li><li><div>
Pass drug and tuberculosis tests</div></li><li><div>
Ability to show proof of current immunizations, including COVID-19 and MMR vaccine or titer test*
</div></li></ul><div><ul><li><i>Kindering</i><i> is subject to multiple executive orders requiring all employees to be vaccinated or apply and be approved for a </i><i>sincerely held</i><i> religious belief or medical exemption. We </i><i>require</i><i> those supervising and providing in-person services to children to be vaccinated and are unable to accommodate any exceptions. For other positions that can be accommodated, employees must apply and be approved for a </i><i>sincerely held</i><i> religious belief or medical exemption.</i></li></ul></div></div>

Front Desk & Administrative Assistant

Mountain Retreat Realty Experts LLC

<div><div><div><b>Job Title: </b>Front Desk Administrator</div>
<div><b>Location:</b> Mountain Retreat Realty Experts<br>
<b>Job Type:</b> Full-Time</div>
<div><b>Hourly Wage: </b>$18.00</div>
<div>
<br>
<b>Position Overview</b><br>
</div><div>We are seeking a professional, organized, and customer-focused Front Desk Administrator to be the first point of contact for our office. The ideal candidate is friendly, confident on the phone, detail-oriented, and able to manage multiple priorities in a fast-paced environment. Experience in real estate is a plus.<br>
</div><div><b>Key Responsibilities</b><br>
</div><ul><li>Greet clients and visitors in a professional and welcoming manner</li>
<li>Answer and direct incoming phone calls with confidence and courtesy</li>
<li>Provide exceptional customer service to clients and the public</li>
<li>Maintain office calendars</li>
<li>Handle incoming and outgoing mail, emails, and general correspondence</li>
<li>Assist with administrative tasks, data entry, and document collection</li>
<li>Create simple marketing materials or graphics (experience with Canva is a plus)</li>
<li>Support marketing efforts, including social media postings</li>
<li>Maintain an organized front desk and office environment</li>
<li>Prioritize tasks effectively while handling multiple responsibilities</li>
<li>Opening and closing office</li>
<li>Monitor office conditions and identify items requiring maintenance or attention</li>
<li>Manage and maintain office supply inventory</li>
</ul><div><b>Qualifications &amp; Skills</b><br>
</div><ul><li>Previous customer service experience preferred</li>
<li>Strong phone etiquette and communication skills</li>
<li>Real estate experience is an asset but not required</li>
<li>Strong social media skills (Facebook, Instagram, etc.)</li>
<li>Experience with Canva or a similar platform is a plus</li>
<li>Excellent organizational and time management skills</li>
<li>Ability to multitask and prioritize in a busy environment</li>
<li>Professional appearance and positive attitude</li>
<li>Proficient in Microsoft Office and basic computer skills</li>
</ul><div><b>What We&rsquo;re Looking For</b><br>
</div><ul><li>A team player with strong interpersonal skills</li>
<li>Someone dependable, proactive, and detail-oriented</li>
<li>Ability to work independently and take initiative</li>
</ul><div><b>To Apply:</b><br>
Please submit your resume and a brief cover letter outlining your relevant experience.<br>
</div><div>We look forward to welcoming a motivated and friendly professional to our team!</div></div></div>

Globaltech, Inc.

<div><p>Globaltech, Inc. is a design-build company of engineers and contractors that serves primarily municipal water and wastewater utilities. We are currently seeking dynamic, team-oriented individual to play key roles in our growing South Florida firm. We offer competitive salaries and a comprehensive benefit package including health, vision, dental and life insurance, 401K retirement program, paid vacation and holidays, sick pay, and employee continuing education support.</p><p></p><p><br>
Globaltech, Inc. is seeking a motivated Administrative Assistant/Receptionist to join a multidiscipline group of dedicated design-build professionals to round out our engineering service capabilities in the municipal water and wastewater facilities market.</p><p></p><p><b><br>
Responsibilities</b></p><br>
<p></p><ul>
<li>
Front desk reception duties (greeting guests, answering the phones)</li>
<li>Processing incoming and outgoing mail and packages</li>
<li>Maintaining project and company e-files</li>
<li>Project checklist tasks for new projects, change orders, closeout</li>
<li>Place lunch orders for office meetings/events</li>
<li>Responsible for the ordering and inventorying of office supplies and equipment in a cost-effective way</li>
<li>Ensure new employees&rsquo; workstations are set up and ready to use</li>
<li>Manage Globaltech license renewals (office and company vehicles)</li>
<li>Assist with company vehicle maintenance</li>
<li>Oversee office equipment usage and functionality (meter readings, office furniture, copy machines, etc.)</li>
<li>Assisting with A/R invoice prep</li>
<li>Matching checks to accounts payable bills and mailing payments</li>
<li>Obtaining progress and final payment releases (lien waivers) and SBE Payment Certificates</li>
<li>Managing fleet key check-in-and-out board</li>
<li>Other duties as assigned</li></ul><br>
<p></p>
<p><b>
Requirements</b></p>
<ul>
<li>Minimum High School Diploma (associate's degree preferred)</li>
<li>Positive attitude, friendly demeanor</li>
<li>Proven experience working on a team</li>
<li>Proficient in Microsoft Office (Excel, Word, Outlook)</li>
<li>Experience with Adobe Acrobat (PDF) a plus</li>
<li>Professional verbal and written communication skills</li>
<li>Ability to work Monday through Friday from our Boca Raton office (8:00 AM -5:00 PM)</li>
<li>Ability to pass a background check</li>
<li>Possess a valid Florida Driver License and able to pass a motor vehicle record search</li>
<li>Ability to pass a pre-hire drug test</li></ul></div>

Front Desk/Admin Assistant

Arbor Dental Group

<p>Job Summary:</p><p>Our fast growing dental group is expanding and seeking a front desk/Hygiene assistant team player to join our team. We are looking for someone that can work front and back as needed. If you are someone with experience working at a dental office, have excellent communication skills, responsible, punctual and able to multi-task, we encourage you to apply to join us. Our team is super fun and is looking forward to add one more member to our family.</p><p>Responsibilities:</p><p>- Greet patients in a professional and friendly manner<br/>- Answer phone calls, schedule appointments, and manage patient inquiries<br/>- Verify insurance information and collect co-payments</p><p>- periodically run aged balance reports and send statements to patients</p><p>- Maintain patient records and confidentiality in compliance with HIPAA regulations<br/>- Assist with billing and coding tasks as needed<br/>- Keep the front desk area clean and organized</p><p>- send pre-authorization claims and follow up with insurance</p><p>- collaborate with the dental team to ensure smooth operations of the front desk</p><p>Assist the Hygienist during dental Hygiene visits<br/>- Prepare treatment rooms for patient examinations<br/>- Take dental x-rays (must be certified)<br/>- Perform infection control procedures to maintain a clean and safe environment<br/>- Assist with patient assessment, including taking vital signs and recording medical history<br/>- Maintain accurate and detailed dental records and medical documentation<br/>- Adhere to HIPAA regulations and maintain patient confidentiality<br/>- Coronal Polishing (must obtain certificate)<br/>- Provide patient education on oral hygiene and post-treatment care</p><p>Qualifications:<br/>- Dental assisting certification or relevant experience<br/>- Knowledge of dental procedures, instruments, and terminology<br/>- Familiarity with Dentrix preferred<br/>- Proficiency in infection control protocols and practices<br/>- Ability to take accurate dental x-rays<br/>- Strong communication skills and ability to work well in a team environment<br/>- Excellent organizational skills and attention to detail<br/>- Basic understanding of anatomy and oral health principles</p><p>- Ability to work in a fast-paced environment and handle multiple priorities</p><p>We offer competitive compensation, benefits, and opportunities for professional growth. If you are a skilled Dental Assistant looking for a rewarding career in a fast-paced dental practice, we would love to hear from you. Apply today!</p><p>Job Type: Full-time</p><p>Pay: $22.15 - $37.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Employee mentoring program</li><li>Free parking</li><li>On-the-job training</li><li>Opportunities for advancement</li><li>Paid time off</li></ul><p>Schedule:</p><ul><li>8 hour shift</li></ul><p>Experience:</p><ul><li>Customer service: 1 year (Preferred)</li><li>Computer skills: 1 year (Preferred)</li></ul><p>Ability to Commute:</p><ul><li>San Jose, CA 95148 (Required)</li></ul><p>Ability to Relocate:</p><ul><li>San Jose, CA 95148: Relocate before starting work (Required)</li></ul><p>Work Location: In person</p>

Dental Front Desk/Hygiene Assistant

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