front desk assistant

Al Mashhad المشهد

<div>
 Info Arab Media FZ-LLC / Al Mashhad is seeking a Front Desk/ Admin Assistant to join our existing HR Team in Dubai. The Front desk/ administrative assistant is responsible for performing administrative duties to support daily business functions and operations.
 
 
 The Front Desk/ Administrative Assistant will perform the following duties:
 
 
 <ul>
 <li>
 Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department
 
 &bull; Retrieves messages from voice mail and forwards to appropriate personnel
 
 &bull; Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable
 
 &bull; Answers questions about organization and provides callers with address, directions, and other information
 
 &bull; Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel
 
 &bull; Monitors visitor access and issues passes when required
 
 &bull; Orders, receives, and maintains office and kitchen supplies
 
 &bull; Coordinates divisional and external scheduling requests
 
 &bull; Submits travel related requests, and prepares travel itineraries and meeting agendas, as well as briefing materials. Reconciles travel expense reports and submit in timely fashion.
 
 &bull; Support managers and supervisors in the attendance discipline process by researching company policies and procedures to compose letters for disciplinary action.
 
 &bull; Create and establish communication correspondences, reports, and e-mails to various regional and state organizations.
 
 &bull; Establish and maintain effective business relationships with external and internal customers, improving communication between customers and company.
 </li>
 <li>
 Support in any HR/ Admin related Issues
 
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 &bull; Strong knowledge of computer skills: Word, Excel,
 
 &bull; Strong communication skills both verbal and written
 
 &bull; Strong ability to build and manage internal and external customer relationships including colleagues, subordinates, and representatives of other agencies
 
 &bull; Creative problem solving and firm decision-making skills
 
 &bull; Ability to work harmoniously and effectively as part of a work team.
 
 &bull; Ability to work and meet tight targets/deadlines
 
 &bull; Ability to maintain objectivity and confidentiality
 
 
 
</div>

Front Desk/ Admin Assistant

Milestone Aluminium Company Pvt Ltd

Roles and Responsibilities of an Office AssistantThe Admin Assistant plays a vital role in ensuring the smooth day-to-day functioning of the office by providing administrative, clerical, and front-desk support to the team.Administrative Support<ul><li>Maintain and update filing systems (physical and digital)</li><li>Handle incoming and outgoing mail, emails, and packages</li><li>Draft letters, memos, and other correspondence</li><li>Assist in the preparation of reports and presentations</li><li>Schedule appointments, meetings, and conference room bookings</li></ul>Front Desk Duties<ul><li>Greet and assist visitors or clients courteously</li><li>Answer phone calls and direct them to appropriate staff</li><li>Handle general inquiries and provide basic information</li></ul>Documentation &amp; Data Entry<ul><li>Maintain accurate records and databases</li><li>Enter data into spreadsheets or management systems</li><li>Organize and retrieve data as needed</li></ul>Office Supplies &amp; Inventory<ul><li>Monitor and order office supplies when stock is low</li><li>Maintain an inventory of office equipment and stationery</li><li>Coordinate with vendors for office maintenance or supplies</li></ul>Clerical Support<ul><li>Photocopying, scanning, and printing documents</li><li>Assist in binding, filing, and distributing documents</li><li>Help staff with minor IT issues like printer errors or basic troubleshooting</li></ul>Office Maintenance Coordination<ul><li>Ensure cleanliness and orderliness of the office</li><li>Coordinate with housekeeping, security, or maintenance staff</li><li>Report any facility issues to the appropriate department</li></ul>Support for Events &amp; Meetings<ul><li>Assist in organizing staff meetings, workshops, or office events</li><li>Set up meeting rooms with required materials and refreshments</li><li>Take and distribute meeting minutes when required</li></ul>Confidentiality &amp; Compliance<ul><li>Handle sensitive information with discretion</li><li>Adhere to company policies and data protection guidelines</li></ul>Job Types: Full-time, PermanentPay: &#8377;12,000.00 - &#8377;18,000.00 per monthBenefits:<ul><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Provident Fund</li></ul>Experience:<ul><li>Office Assistant: 4 years (Required)</li></ul>License/Certification:<ul><li>2 Wheeler Licence (Required)</li></ul>Work Location: In person

Admin Assistant

Option 1 Event Services India Pvt. Ltd.

Role OverviewWe are seeking a bilingual (Arabic &amp; English) Receptionist who will serve as the first point of contact for our company, ensuring a professional and welcoming environment for visitors, clients, and employees. In addition to managing front-desk operations, this role will also provide administrative support during onsite events, ensuring smooth coordination and excellent guest experience.Key ResponsibilitiesFront Desk &amp; Visitor Management<ul><li>Greet and welcome visitors in both Arabic and English in a professional and friendly manner.</li><li>Manage visitor check-ins, issue visitor passes, and notify staff of arrivals.</li><li>Maintain a clean, organized, and professional reception area.</li></ul>Communication Management<ul><li>Answer, screen, and forward calls in Arabic and English.</li><li>Handle inquiries via phone, email, and in-person, directing them appropriately.</li><li>Receive, sort, and distribute mail, packages, and courier services.</li></ul>Administrative &amp; Event Support<ul><li>Provide administrative support to office operations and HR when required.</li><li>Assist in scheduling meetings, coordinating appointments, and maintaining records.</li><li>Support the coordination and logistics of onsite events, including welcoming guests, managing registration, handling event materials, and assisting the events team.</li><li>Liaise with vendors, suppliers, and service providers during events when necessary.</li></ul>Office Coordination<ul><li>Monitor office supplies and ensure reception and common areas are stocked.</li><li>Coordinate with maintenance and facility providers to resolve issues promptly.</li><li>Support other departments with ad-hoc administrative requirements.</li></ul>Skills &amp; Qualifications<ul><li>Bachelor&rsquo;s degree or Diploma in Business Administration, Hospitality, or related field.</li><li>Proven experience as a Receptionist, Front Desk Representative, or Administrative Assistant (event support experience preferred).</li><li>Fluency in Arabic and English (spoken and written) is mandatory.</li><li>Strong organizational, multitasking, and problem-solving skills.</li><li>Excellent communication and interpersonal abilities with a customer-service mindset.</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and general office equipment.</li><li>Professional appearance and ability to remain calm under pressure.</li><li>Flexibility to support onsite events outside standard office hours when required.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per month

Front Desk Receptionist - Bilingual (Arabic & English)

Genex Clinical Laboratories LLC

Job Title: Front Desk Executive Location: Dubai Employment Type: Full-Time Experience Required: Minimum 1 year as Front Desk Executive Gender Preference: Female Languages Required: Fluent in English and HindiJob Summary:We are looking for a dynamic and well-presented Front Desk Executive (Female) with excellent communication skills in English and Hindi to join our team. The ideal candidate will have at least 1 year of experience in front desk or administrative roles. She will be the first point of contact for visitors and clients, ensuring a professional and welcoming atmosphere. This role involves coordinating day-to-day operations, managing client bookings, and supporting overall administrative activities.Key Responsibilities:<ul><li>Greet and welcome visitors in a warm and professional manner</li><li>Manage front desk operations, including answering phones and handling correspondence</li><li>Schedule and confirm client appointments and bookings</li><li>Assist in day-to-day administrative and operational coordination</li><li>Maintain visitor logs and ensure all guests are attended to promptly</li><li>Handle queries and provide accurate information regarding services</li><li>Coordinate with internal departments for smooth client servicing</li><li>Maintain a tidy and presentable reception area</li><li>Perform basic clerical duties including filing, photocopying, and data entry</li></ul>Key Requirements:<ul><li>Minimum 1 year of experience as a Front Desk Executive or in a similar administrative role</li><li>Female candidates preferred</li><li>Excellent verbal and written communication skills in English and Hindi</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Strong organizational and multitasking abilities</li><li>Polite and confident demeanor</li><li>Ability to handle sensitive information with discretion</li></ul>Preferred Qualifications:<ul><li>Graduate in any discipline</li><li>Prior experience in hospitality, wellness, or customer-facing roles is a plus</li></ul>Salary: 3000/- Aed Working Hours: 12 hours shiftJob Type: Full-timePay: Up to AED3,000.00 per monthApplication Question(s):<ul><li>Are you willing to do Rotational shift ?</li></ul>Experience:<ul><li>UAE : 1 year (Required)</li><li>Healthcare or laboratory: 1 year (Required)</li></ul>

Front Desk Receptionist

Al Nahda Nursery

We are seeking a dedicated and professional Arabic-speaking Teacher &amp; Receptionist who is also fluent in English. The ideal candidate will be responsible for assisting Arabic-speaking parents, handling front desk duties, and supporting the teaching team as needed.<ul><li>Key Responsibilities:</li><li>Fluency in Arabic and English (spoken and written).</li><li>Strong communication and interpersonal skills.</li><li>Experience in a teaching or receptionist role is preferred.</li><li>Communicate effectively with Arabic-speaking parents and provide necessary assistance.</li><li>Manage front desk operations, including answering calls, scheduling appointments, and handling inquiries.</li><li>Support the teaching team by assisting with classroom activities and student engagement.</li></ul>Job Types: Full-time, PermanentPay: AED2,000.00 - AED2,500.00 per monthLanguage:<ul><li>Arabic (Required)</li></ul>

Arabic and English Teacher / Receptionist

Anvaya Healthcare

Job Title: Front Desk Officer (Female Only)Location: Gurgaon Industry: HealthcareAbout Anvaya Healthcare:Anvaya Healthcare is a trusted name in providing quality healthcare services with patient care at the centre of everything we do. We are now looking for a Front Desk Officer (Female) who can be the first point of contact for patients and visitors, ensuring a professional and welcoming experience at our Gurgaon clinic.Key Responsibilities:<ul><li>Greet and welcome patients and visitors in a courteous and professional manner.</li><li>Handle patient appointments and scheduling using booking software.</li><li>Maintain and update patient records accurately in the system.</li><li>Manage incoming calls, emails, and inquiries, ensuring they are directed appropriately.</li><li>Oversee the front desk area to maintain a neat and professional appearance.</li><li>Assist patients with registration, billing, and other administrative formalities.</li><li>Coordinate with doctors, nurses, and other staff to ensure smooth patient flow.</li><li>Ensure confidentiality of patient information and always maintain professional conduct.</li></ul>Required Skills &amp; Qualifications:<ul><li>Female candidates only.</li><li>Excellent communication skills in English.</li><li>Prior experience as a Front Desk Officer/Receptionist in the healthcare industry is strongly preferred.</li><li>Good knowledge of patient booking software and appointment management systems.</li><li>Proficient in computer usage (MS Office, Email, Data Entry, etc.).</li><li>Pleasant personality with strong organizational and multitasking abilities.</li><li>Professional, empathetic, and responsible approach to patient handling.</li></ul>Why Join Us?<ul><li>Be part of a reputed healthcare organization in Gurgaon.</li><li>Competitive salary package</li><li>Immediate joining opportunity.</li><li>A professional and supportive work environment.</li></ul>If you are an experienced front desk professional with strong communication skills and a passion for patient care, we&rsquo;d love to meet you!Job Type: Full-timePay: &#8377;15,000.00 - &#8377;30,000.00 per monthWork Location: In person

ICARDA; International Center for Agricultural Research in the Dry Areas

<div>
 
 Reports to:
 
 Travel and Administrative Officer
 
 
 
 Location:
 
 Cairo, Egypt
 
 
 
 
 Main purpose of the position
 
 
 
 
 The Administrative Assistant will provide clerical and administrative support to ensure the smooth functioning of the Cairo Office. The role focuses on front desk operations, routine office administration, logistical coordination, and basic support for meetings, travel, and office supplies. The position requires good organizational skills, attention to detail, and the ability to follow established procedures accurately.
 
 
 
 About ICARDA
 
 
 
 The International Center for Agricultural Research in the Dry Areas (ICARDA) is a treaty-based international non-profit research organization supported by CGIAR.
 
 
 ICARDA's mission is to reduce poverty and enhance food, water, nutritional security, and environmental health in the face of global challenges, including climate change. We do this through innovative science, strategic partnerships, linking research to development, and capacity development that consider gender equality and the role of youth in transforming the dry areas. ICARDA works in partnership with governments, universities, civil society, national agricultural research organizations, other CGIAR research centers, and the private sector. With its temporary Headquarters in Beirut, Lebanon, ICARDA operates in regional and country offices across Africa, Asia, and the Middle East. For more information
 
 :
 
 www.icarda.org.
 
 
 
 Main Responsibilities
 
 
 
 
 Front Desk:
 
 
 
 <ul>
 <li>
 Operate as the front desk focal point, including handling all incoming phone calls and welcoming visitors and staff
 </li>
 <li>
 Oversee incoming mail and courier deliveries, maintaining a reliable tracking system
 </li>
 <li>
 Provide assistance in organizing and tracking meeting room reservations at the office
 
 
 </li>
 </ul>
 
 Office Administrative Support:
 
 
 
 <ul>
 <li>
 Processing travel and office related invoices (airline tickets, utilities, couriers, hotels, taxis, etc.) in the UBW Payment System
 </li>
 <li>
 Support the collection and submission of monthly motor pool chargebacks and overtime records for drivers and attendants
 </li>
 <li>
 Coordinate with the travel agency and transportation vendors to reconcile monthly travel reports and statements of work
 </li>
 <li>
 Monitor stock levels of office and kitchen supplies and prepare requests for replenishment
 </li>
 <li>
 Act as the primary contact for Goods Receipt Notes (GRN) for all Purchase Orders related to travel, training, workshops, petty cash, and payments above/below USD 1,000
 </li>
 <li>
 Liaise with mobile service providers (Vodafone and Orange) for SIM card/4G line activation or deactivation, submit monthly bills in the system, and coordinate payments with the Finance Department
 </li>
 <li>
 Maintain and regularly update the database of staff allocated official mobile SIM cards or Wi-Fi devices, ensuring accurate records are kept
 
 
 </li>
 </ul>
 
 Event &amp; Meeting Support:
 
 
 
 <ul>
 <li>
 Provide logistical support for meetings, workshops, training sessions, and other events organized at the office location or outside office such as hotels
 
 
 </li>
 </ul>
 
 Finance &amp; Petty Cash support:
 
 
 
 <ul>
 <li>
 Maintain the petty cash for the Maadi office and hosted centers' apartments and prepare weekly advances for drivers' vehicle-related expenses
 </li>
 <li>
 Submit petty cash invoices bio-monthly and prepare a monthly expense report for the Finance Department
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 Education, qualifications, and experience
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Management, Administration or equivalent
 </li>
 <li>
 Minimum of 2 years' experience in administrative support
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint) and ability to use corporate systems (UBW)
 </li>
 <li>
 Good command of written and spoken English and Arabic
 </li>
 <li>
 Excellent organizational and time management abilities, with demonstrated skills in prioritizing tasks effectively
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 
 Terms of appointment, salary, and benefits
 
 
 
 This is a nationally recruited staff position open for Egyptian nationals for which ICARDA offers an attractive compensation package including a competitive salary, medical insurance, 30 days of annual leave, five months' maternity leave, 15 days' paternity leave. The successful candidate will be offered an initial contract of 3 years, renewable subject to continued need for the position and satisfactory performance. The first year will be a probationary period.
 
 
 
 Please be advised that ICARDA accepts applications only in English, as per the organization's standard communication language. Applications in other languages will not be considered.
 
 
 
 
 Only shortlisted candidates will be contacted.
 
</div>

Administrative Assistant/Front Desk

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