administrative assistant Jobs in New York

administrative assistant

receptionist

account coordinator

administrative assistant - d2c Jobs in New York

administrative assistant - d2c

administrative/ executive assistant Jobs in New York

administrative/ executive assistant

front desk coordinator

Peachy

<div>
 
 
 Peachy&rsquo;s mission is to clear care barriers and make wrinkle treatment more accessible than it&rsquo;s ever been through Preventative Botox, Prescription Retinoids, and Daily Use Sunscreen. Our approach? Transparent pricing, unmatched quality of care and solutions backed by science. Plain and simple.
 
 
 
 
 Job Title:
 
 Front Desk Coordinator (Studio Experience Specialist)
 
 
 
 Location:
 
 New York, NY - Peachy Manhattan West
 
 
 The
 
 Front Desk Coordinator
 
 role at Peachy, known internally as a
 
 
 Studio Experience Specialist
 
 
 , works closely with our Studio Manager and Clinical Providers to ensure a positive and educational experience for every client, every time. This role is a client journey expert, passionate about wrinkle prevention and knowledgeable about Peachy products and services. Learn more about this role below and apply today!
 
 
 
 What You&rsquo;ll Do:
 
 &nbsp;
 
 <ul>
 <li>
 Greet clients and ensure a seamless check-in and check-out process
 </li>
 <li>
 Collaborate with team members and support Clinical Providers to deliver a best-in-class studio experience for our clients
 </li>
 <li>
 Provide consistent, high-quality service and hospitality to clients, answer questions about Peachy treatment options and promote Peachy after care products
 </li>
 <li>
 Communicate with remote Customer Service team to maintain client schedule, including new client and rescheduled client appointments
 </li>
 <li>
 Demonstrate Peachy company Core Values and foster an inclusive culture with both team members and clients
 </li>
 <li>
 Complete studio opening and closing tasks
 </li>
 <li>
 Maintain studio appearance, replenishing products, maintaining stock room, cleaning common areas
 </li>
 <li>
 Adhere to infection control standards including, but not limited to hand hygiene, use of PPE, and equipment disinfection/sterilization. Strong commitment to HIPAA privacy practices&nbsp;
 </li>
 </ul>
 
 
 Who You Are:
 
 
 <ul>
 <li>
 Communicates Effectively - Delivers messages in a clear and concise manner; Attentively listens to others; Effective in a variety of settings: one-on-one, small and large groups, and among diverse position levels.
 </li>
 <li>
 Collaborates - Works cooperatively with others across the organization to achieve shared objectives; Partners with others to get work done.
 </li>
 <li>
 Tech Savvy - Readily learns and adopts new technologies.
 </li>
 <li>
 Situational Adaptability - Seamlessly adapts in a fast paced, quickly changing environment effectively utilizing available resources; Picks up on situational cues and adjusts in the moment; Understands that different situations may call for different approaches depending on the circumstances.
 </li>
 <li>
 Embodies our Core Values of Providing the Positive, Continually Raising the Bar, Earning &amp; Keeping Trust, Being Client Obsessed, and Reveling in the Constraints.&nbsp;&nbsp;
 </li>
 </ul>
 
 
 What You Have:
 
 
 <ul>
 <li>
 Experience in a customer service, hospitality, high-end retail or wellness services role.&nbsp;
 </li>
 <li>
 Flexible to work in multiple studio locations within a reasonable distance to your home studio
 </li>
 <li>
 Full-day availability is required on Mondays and Tuesdays on a rotating basis, as well as on either Saturday or Sunday each weekend. Some holiday availability is also required.
 </li>
 <li>
 Minimum of 18 years old and eligible to work in the United States without sponsorship
 </li>
 </ul>
 
 
 Physical Requirements:
 
 
 <ul>
 <li>
 Frequently required to kneel, bend, sit and stand for long periods of time
 </li>
 <li>
 Ability to lift/transport items weighing up to 30 lbs&nbsp;
 </li>
 <li>
 Operate standard office equipment and technology
 </li>
 </ul>
 
 
 Pay &amp; Perks:
 
 
 <ul>
 <li>
 Competitive Compensation + Performance Based Bonus
 </li>
 <li>
 Complimentary quarterly wrinkle treatment + retinoid
 </li>
 <li>
 Employee discount for Peachy services and products
 </li>
 <li>
 Exclusive optional discounts through LifeMart
 </li>
 </ul>
 
 The target base pay for the Studio Experience Specialist role in New York, NY is $19.00/hour USD. This rate may be modified in the future.
 
 
 &nbsp;
 
 
 
 This position requires additional responsibilities not listed here and may change throughout employment.
 
 
 
 
 By applying for this job, I agree to receive text (SMS) messages, including via autodialer, related to my application and, if I am hired, related to my employment and Peachy&rsquo;s business. Standard messaging and data rates may apply. Text "STOP" at any time to cancel. I have read and agree to be bound by Peachy&rsquo;s Privacy Policy, which can be found here:
 
 https://peachystudio.com/pages/privacy-policy
 
 
 
 
 
 
 
 
 
 
 
 
 Peachy is an equal opportunity employer and does not discriminate against any applicant or employee because of race, color, religion, sex, national origin, disability, genetic information, age, or military or veteran status in accordance with federal law. In addition, the Company complies with applicable state and local laws governing non discrimination in employment in every jurisdiction in which it maintains facilities. The Company also provides reasonable accommodation to qualified individuals with disabilities, pregnant individuals, and individuals with sincerely held religious beliefs, in accordance with applicable laws.
 
 
 
 
 
 
 Alert: We are aware of a scam whereby imposters are posing as employees from Peachy. Be aware of anyone requesting financial or personal information. At Peachy, we take pride in creating a best in class candidate experience. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card, driver&rsquo;s license, or bank information, etc.) from you via text or email. If you are suspicious of a job posting or job related communication mentioning Peachy, let us know by contacting us at
 
 
 
 
 jobs@peachystudio.com
 
 
 
 
 .
 
 
 
 
 
 
 Information for Recruiters: Peachy only accepts resumes directly from candidates. Peachy does not accept unsolicited resumes from staffing vendors, including recruitment agencies and/or search firms, and does not pay fees to any such vendors for any unsolicited resumes.&nbsp;
 
 
 
 
 
 
 Pursuance to the Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
 
 
 
 
 &nbsp;
 
</div>

Front Desk Coordinator

The Crowd

<div>
 
 
 About The Role:
 
 
 
 A highly desirable international design studio is seeking an organized and proactive Administrative Assistant to join their friendly and social team. This role is key to supporting daily operations and ensuring everything runs smoothly in a dynamic, creative environment.
 
 
 
 
 
 The role will provide front-of-house and studio support and will be the first point of contact for guests and clients. In addition, you will manage the day-to-day logistics across the studio and provide admin support to both on-site and remote team members, from setting up meetings and ordering supplies to assisting with travel, onboarding, and events, no two days will be the same! The role is ideal for someone who is detail-oriented, proactive and enjoys being at the center of a busy, social, fun and creative environment.
 
 
 
 
 
 Our client, based in a vibrant part of Manhattan, they offer a supportive work culture, and a range of benefits, including health and dental coverage, professional development support, 401(k) matching, and more.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Greet visitors and manage front desk activity
 </li>
 <li>
 Maintain studio organization, kitchen, and communal areas
 </li>
 <li>
 Set up client meetings, presentations and calls
 </li>
 <li>
 Support employee onboarding and offboarding
 </li>
 <li>
 Help with travel coordination, expense tracking, and inventory
 </li>
 <li>
 Assist with event planning and studio-wide initiatives
 </li>
 <li>
 Liaise with IT support and vendors as needed
 </li>
 </ul>
 
 
 
 
 
 Key Skills/Requirements:
 
 
 <ul>
 <li>
 Prior experience in an administrative, studio coordinator, or office support role
 </li>
 <li>
 Highly organized with strong multitasking skills and attention to detail
 </li>
 <li>
 Warm, professional, and comfortable interacting with clients and team members
 </li>
 <li>
 Proficient in Microsoft Office and Outlook
 </li>
 <li>
 Flexible, team oriented and happy to assist with any ad-hoc tasks
 </li>
 </ul>
 
 
 
 
 
 To apply for this position please click on the apply button to attach your resume (and portfolio for design positions).
 
 
 
 
 
 
 
 By applying for this role, you are confirming that you agree to our Privacy Policy (full details are shown at the bottom of our website), and that all details submitted by you are correct and to the best of your knowledge.
 
 
 
 
 
 
 
 The Crowd is an equal opportunities employer and agency.
 
 
</div>

Administrative Assistant

Northbound Executive Search

<div>
 
 Our client within the Financial Services industry is looking for a Receptionist to manage their front desk on a daily basis and to perform a variety of administrative and clerical tasks.
 
 
 
 
 
 Responsibilities:
 
 <ul>
 <li>
 Answer and route incoming calls through the main phone line.
 </li>
 <li>
 Manage all incoming/outgoing mail, packages, and courier services, including unpacking and organizing all incoming office supplies.
 </li>
 <li>
 Coordinate catering and conference room setups for meetings with external visitors, team lunches, etc.
 </li>
 <li>
 Maintaining the reception area and reception kitchen for guests and visitors.
 </li>
 <li>
 Oversee the ordering of staff business cards.
 </li>
 <li>
 Bachelor&rsquo;s degree preferred
 </li>
 <li>
 1+ years experience as a Receptionist or Administrative Assistant
 </li>
 <li>
 Knowledge of Microsoft Office programs
 </li>
 </ul>
 <li>
 </li>
 
 
</div>

Corporate Receptionist

New York Health

<div>Why Join Our Team?
At New York Health (NYH), we are revolutionizing healthcare with a holistic, integrated approach. Our multidisciplinary team of physicians, nurses, and healthcare professionals works collaboratively to provide comprehensive care that addresses all aspects of patient wellbeing. With state-of-the-art facilities and a commitment to personalized care, NYH is setting a new standard for healthcare in our communities. 
Join us and become a part of our mission to promote lifelong wellness through compassionate, evidence-based practices that empower patients on their healthcare journeys.<div><div><div><div><div><div><div><div><div><div><div><div><div><div>
Job Description:</div></div></div></div></div></div></div></div></div></div></div></div></div></div><h1 class="jobSectionHeader">
Medical Front Desk Receptionist (Urology Practice)</h1>
Location: Manhattan, NY
Hours: 5/8.5 Hour Shifts; Monday - Friday (7-7) 
Organization: New York Health (NYH)- Urology
<h2 class="jobSectionHeader">In this role, you will:</h2><ul><li>
Be responsible for the daily opening and closing procedures of the office.</li><li>
Welcome all patients and visitors by greeting them in a pleasant, professional manner.</li><li>
Assist in comforting patients and maintaining reception area.</li><li>
Answer telephones; respond to inquiries; resolve issues; schedule patient appointments.</li><li>
Collect co pays and balance total finances of the office on a daily basis.</li><li>
Assist patients with the completion of all necessary forms and documentation.</li><li>
Build and maintain patient records through the use of the practice EMR system.</li><li>
Build, monitor and maintain physician schedules according to suggested scheduling rubrics.</li><li>
Assist with the daily distribution of quality assurance surveys and prevention screenings.</li><li>
Monitor and respond to incoming messages from Care Team inboxes in collaboration with nurse.</li><li>
Monitor daily visit lists to ensure all patients who require appointments are scheduled appropriately.</li><li>
Protect patient privacy by adhering to the HIPAA confidentiality guidelines.</li><li>
Contribute to a team effort by smoothly transitioning into other related daily roles, as necessary.</li><li>
Maintain daily operations of the office by following standard policies and procedures</li><li>
Perform tasks as assigned for special projects.</li><li>
Must be able to go to our Lexington Ave and 85th street locations</li></ul><h2 class="jobSectionHeader">
We require:</h2><ul><li>
High School diploma with at least 2 years of patient facing reception experience</li><li>
Bachelor&rsquo;s Degree preferred</li><li>
Excellent oral and written communication skills</li><li>
Ability to accept direction and work within a team concept</li><li>
Strong customer service skills.</li><li>
1yr of an EMR experience-Preferred</li></ul><h2 class="jobSectionHeader">
What we offer:</h2>
Salary: Starting at $23 per hour
Benefits: Health Insurance on day 1, Dental, Vision, Life Insurance, Short- and Long-term disability, 401k Plan, generous PTO, 8 paid holidays (2 floating)
Join us at NYH, where we are making strides in healthcare through innovative and compassionate care. 
Visit our website at: Nyhealth.com 
Follow us on Facebook: NYH on Facebook 
 
*New York Health is an Equal Opportunity Employer.*</div>

Medical Front Desk Receptionist

Major League Baseball (MLB)

<div>
 As Receptionist, you will serve as first point of contact for visitors and callers to MLB offices. You will provide efficient, courteous and personalized service that positively affects the users call/visit experience. You will also provide general administrative support to the Facility and Office Operations Department.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Operate high volume console to receive, screen and redirect calls.
 </li>
 <li>
 Utilize automated software system to schedule and confirm visitor appointments.
 </li>
 <li>
 Greet guests, visitors and job applicants, and announce their arrival.
 </li>
 <li>
 Answer and refer incoming inquiries to appropriate department(s).
 </li>
 <li>
 Enter large group meeting attendee lists into MyKastle building security system.
 </li>
 <li>
 Use automated conference room booking system to reserve rooms. Monitor bookings daily to suggest potential adjustments needed to the schedule.
 </li>
 <li>
 Assists with mail delivery, sorting and mail room monitoring duties.
 </li>
 <li>
 Provides general administrative support (filing, invoices, labels, copying) to the department.
 </li>
 <li>
 Oversees conference room inventory for kitchen accoutrements.
 </li>
 <li>
 Performs related duties as required.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Skills
 
 
 
 <ul>
 <li>
 Some college and a minimum of two years of experience in a reception or administrative role.
 </li>
 <li>
 Experience operating high volume, multi-line/directory phone system.
 </li>
 <li>
 Professional demeanor with strong interpersonal and verbal communication skills.
 </li>
 <li>
 Excellent customer service aptitude.
 </li>
 <li>
 Ability to work independently or as part of a team.
 </li>
 <li>
 Strong attention to detail.
 </li>
 <li>
 Ability to sit for long periods of time.
 </li>
 <li>
 Excellent computer aptitude, including strong working knowledge of MS Office Suite (MS Word, Excel and PowerPoint).
 </li>
 <li>
 Working knowledge of conference room software, Condeco strong preferred.
 </li>
 <li>
 Ability to work overtime as needed.
 
 
 </li>
 </ul>
 
 Pay Range:
 
 $22.00 - 23.00 per hour
 
 
 The actual offer will carefully consider a wide range of factors, including your work experience, education, skills and any other factors Major League Baseball (MLB) considers relevant to the hiring decision. As a candidate for this position, your salary and related aspects of compensation will be contingent upon your work experience, education, skills, and any other factors MLB considers relevant to the hiring decision.
 
 
 
 Why MLB?
 
 
 
 Major League Baseball (MLB) is the most historic of the major professional sports leagues in the United States and Canada. Employees love working at MLB because of the culture of growth, teamwork, and professionalism. Employees who are most successful at MLB take initiative, know how to identify problems and provide solutions, and always put the Team first. For those ready to step up to the plate and join the major leagues, MLB takes the same approach as teams do with their players: empowering our &ldquo;workforce athletes&rdquo; to be at their best by engineering experiences that put employees in the best position to succeed. Major League Baseball is looking for candidates who are passionate about growing America&rsquo;s pastime to best serve its fans for decades to come.
 
 
 California Residents: Please see our California Recruitment Privacy Policy for more details.
 
 
 Colorado Residents: Colorado based applicants may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
 
 
 Applicants requiring a reasonable accommodation for any part of the application and hiring process, please email us at accommodations@mlb.com. Requests received for non-disability related issues, such as following up on an application, will not receive a response.
 
 
 
 Are you ready to Step Up to the Plate? Apply below!
 
</div>

Receptionist (Temp to Perm)

Soho House & Co

<div>
 
 The role&hellip;
 
 
 
 At Soho House, the
 
 Front Desk Agent
 
 , assist with checking members in to the property and hotel guests into their room as well as streamline various inquiries, risks and other matters that arise. The Front Desk Agent is responsible for receiving payments and balancing cash at end of a shift. As a Front Desk Agent, you will be well-versed with the property layout, briefed on special offers (when applicable), restaurant/F&amp;B options and other amenities but not limited to gym, spa and shared workspace.
 
 
 A successful Front Desk Agent is hospitable by nature, pro-active, capable multi-tasker as well as level-headed, professional in demanding and fast paced environments.
 
 
 
 Main Duties
 
 
 
 <ul>
 <li>
 Primary point of initial contact for members, guests and staff and must ensure all visitors are welcomed with open arms and provided with top-notch service from the moment they enter a Soho House &amp; Co property
 </li>
 <li>
 Expert in performing all concierge duties as required including, but not limited to; booking cars, tickets to shows, restaurant reservations, spa reservations, etc.
 </li>
 <li>
 Answer incoming emails and inquires via various digital portals members and guests have access to as well as printing/scanning documents for members and guests joining us in rooms (hotel)
 </li>
 <li>
 Responsible for knowing any updates regarding hours of operation, reservation restrictions and matters that will result in change of workflow by communicating with all departments daily
 </li>
 <li>
 Handle all accounting related inquiries (i.e. sending folios, fielding disputes, billing, receipts, refund requests) as well as walkout retrievals and keep all lost credit cards in safe
 </li>
 <li>
 Comfortable discussing Soho House amenities, room types, room descriptions, rates and availability as well as suggesting room preferences that increase revenue stream and elevate guest experience
 </li>
 <li>
 Delegate support for members and guests to valet and luggage storage to the bell attendant and/or butler
 </li>
 <li>
 Team player with general phone etiquette and participate in Daily Shift briefings.
 
 
 </li>
 </ul>
 
 Required Skills/Qualifications
 
 
 
 <ul>
 <li>
 At least 1 year of similar role or customer service / facing role
 </li>
 <li>
 Must be okay with multi-tasking, answering high-volume phone lines and answering inquiries professionally (face to face), timely and to the best of your abilities.
 </li>
 <li>
 Quick learner or have OpenTable, Salesforce, Google Sheets and/or Opera
 </li>
 <li>
 Problem solving skills and bring conflict resolution to any anticipated or current matter
 </li>
 <li>
 Detail oriented, articulate and ability to multi-task in a high-volume and demanding work environment
 </li>
 <li>
 Strong communication skills and ability to understand and follow written and verbal instructions
 </li>
 <li>
 Flexible schedule and ability to work nights, weekends and holiday&rsquo;s (as needed)
 
 
 </li>
 </ul>
 
 Physical Requirements
 
 
 
 <ul>
 <li>
 Must be able to seize, grasp, turn and hold objects with hands.
 </li>
 <li>
 Must be able to work on your feet for at least 8 hours.
 </li>
 <li>
 Fast paced movements are required to go from one part of the club to others.
 </li>
 <li>
 Must be able to move, pull, carry or lift at least 40 pounds.
 </li>
 <li>
 Occasionally kneel, bend, crouch and climb as required.
 
 
 </li>
 </ul>
 
 Why work with us...
 
 
 
 Soho House offers competitive compensation packages that feature global benefits and perks. Whether you&rsquo;re seeking entry-level employment or a new opportunity to expand your profession, we offer training to develop the technical and managerial skills necessary to enhance your career.
 
 
 <ul>
 <li>
 Health Care + 401K: Full time employees are eligible for full benefits; Medical, Dental &amp; Vision as well as Retirement fund with a 2% match
 </li>
 <li>
 Paid Time Off: Full- Time Employees have sick day's + vacation days
 </li>
 <li>
 Career Development: Soho House can progress your career domestically or internationally as well as managerially or technically
 </li>
 <li>
 Soho Impact: Empowering the Soho House Community to make positive change, through mentoring, apprenticeship, local outreach and sustainability
 </li>
 <li>
 Learning &amp; Development: An extensive range of internally and externally run courses are available for all employees.
 </li>
 <li>
 Cookhouse &amp; House Tonic: Celebrating our passion for food and drink. Check out our monthly calendars and get involved in trips, training's and events. Available to all.
 </li>
 <li>
 Team Events: From fitness sessions to cinema screenings and art classes, each month we hold a series of fun events which you can sign up to.
 </li>
 <li>
 Team Meal: Whilst on duty in our Houses &amp; Restaurants you will be provided with a substantial meal free of charge.
 
 
 </li>
 </ul>
 In accordance with New York law, the salary range for this role if filled within New York is listed below. The range for the position in other geographies may vary based on market differences. The actual compensation will be determined based on experience and other factors permitted by law.
 
 
 Pay Range
 
 
 $23&mdash;$24 USD
</div>

Front Desk Agent - Soho House New York

Confidential

<div>
 
 The Human Resources Generalist supports the daily functions of the Human Resources department including recruitment, onboarding, employee relations, benefits administration, performance management, compliance, and HR policy implementation. This role serves as a key point of contact for employees and managers, ensuring a positive employee experience while maintaining compliance with company policies and employment laws.
 
 
 
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Conduct background checks and reference checks
 </li>
 <li>
 Facilitate onboarding
 </li>
 <li>
 Maintain applicant tracking systems and candidate records
 </li>
 <li>
 Assist employees with benefits enrollment and questions
 </li>
 <li>
 Payroll weekly payroll for 4 companies
 </li>
 <li>
 Maintain accurate employee records and HRIS data
 </li>
 <li>
 Support audits and reporting requirements
 </li>
 <li>
 Assist with workplace safety and compliance initiatives
 </li>
 <li>
 Cover the front desk
 </li>
 <li>
 Other duties as assigned
 </li>
 </ul>
 
 
 
 
 Qualifications
 
 
 
 Education:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field
 </li>
 </ul>
 
 
 Experience:
 
 
 <ul>
 <li>
 2&ndash;5 years of HR experience (generalist or specialist level)
 </li>
 <li>
 Experience with HRIS systems preferred
 </li>
 </ul>
 
 
 
 
 Skills &amp; Competencies
 
 <ul>
 <li>
 Strong knowledge of employment laws and HR best practices
 </li>
 <li>
 Excellent interpersonal and communication skills
 </li>
 <li>
 High level of confidentiality and professionalism
 </li>
 <li>
 Strong organizational and problem-solving skills
 </li>
 <li>
 Ability to manage multiple priorities in a fast-paced environment
 </li>
 <li>
 Proficiency in Microsoft Office and HR software systems
 </li>
 </ul>
 
 
 
 
 This is a full-time onsite position.
 
</div>

Human Resources Generalist

Explore 75+ Front desk coordinator in New York this March. Find roles across top companies and apply now to boost your career.