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administrative assistant / receptionist

assistant front office manager Jobs in New York

assistant front office manager

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coordinator, sales and marketing

front desk coordinator

MyEyeDr.

<div>
 
 Description
 
 
 
 
 About the role
 
 
 
 See yourself starting a new career journey? As a Patient Service Coordinator at MyEyeDr. you play an essential role by providing personalized patient experiences through the coordination and management of our front desk during check in/out. No optical experience? No problem! You will be provided training and tools needed to learn about an industry that delivers our patients a best-in-class experience to help them see and live their best lives. Join our team today and help provide the highest quality vision care for our patients. This role reports to the Office General Manager. Some weekend and evening shifts required.
 
 
 The wage range for this position is $16.00 to $21.00 hourly, commensurate with experience. The company complies with all state and local wage and hour laws and the minimum pay range will always be at or above the applicable minimum wage.
 
 
 
 You Will
 
 
 
 <ul>
 <li>
 Provide patients a personalized check in/out process experience that creates a timely, seamless, and positive experience
 </li>
 <li>
 Become a subject matter expert in insurance plans to help verify and educate patients on options as they check in/out for appointments
 </li>
 <li>
 Assist in appointment confirmations and patient outreach in partnership with Doctor availability
 </li>
 <li>
 Be a multitasker by managing multiple phone lines, greeting patients and walk ins, scheduling appointments and assisting office staff duties as needed
 </li>
 <li>
 Have the ability to at times cross train to other office support roles such as Eyewear Consultants and Optometric Technicians (Varies by office needs)
 </li>
 <li>
 Collaborate with doctor(s) and team members to provide seamless patient experience
 
 
 </li>
 </ul>
 
 About You
 
 
 
 <ul>
 <li>
 Experience in a front desk, reception, or customer facing role supporting administrative duties and clerical tasks
 </li>
 <li>
 Organized, can easily prioritize multiple tasks under pressure, while providing best in class service to patients and office staff
 </li>
 <li>
 Flexible, nimble and agile mindset with the ability to wear multiple hats
 </li>
 <li>
 Friendly, caring, and patient-centric person who thrives in a fast-paced environment
 </li>
 <li>
 Team player who is willing to collaborate to provide the best patient experience
 </li>
 <li>
 Computer Savvy with excellent oral and written communication skills
 </li>
 <li>
 Professional attitude and ability to problem solve and respond to patient service requests
 
 
 </li>
 </ul>
 
 Growth With Us
 
 
 
 <ul>
 <li>
 Grow and develop your career through role specific training programs
 </li>
 <li>
 Be offered an opportunity to earn bonuses and commission (role specific)
 </li>
 <li>
 Participate in a comprehensive benefits package including medical and dental coverage, tax-free savings plans, life insurance and more
 </li>
 <li>
 Participate in our Vision coverage and associate discounts on our products
 </li>
 <li>
 Participate in our 401K with competitive company match
 </li>
 <li>
 Accrue PTO and paid holidays from day one
 
 
 </li>
 </ul>
 
 Introduction | MyEyeDr.
 
 
 
 How do you see yourself today? Are you looking for that unique opportunity where you can make a difference in the lives of the patients we serve? MyEyeDr. is a high-growth, premier healthcare company: a total vision care concept with a unique retail experience. Our trusted community doctors and knowledgeable teams are all focused on helping our patients live their best lives by delivering an exceptional, personalized experience to each of our patients in every interaction. Our business model is unlike others in the industry: we make healthcare accessible by welcoming all insurance and providing a great selection of stylish eyewear that meets the diverse needs of our patients.
 
 
 This role provides a chance for you to build your professional career with an organization that is purposeful and whose values drive actions. You would have the opportunity to prioritize the care of our associates and our patients, to connect the knowledge of our talented teams to our patients&rsquo; needs, and to work in a fun, inclusive environment as part of a collaborative team. We are in search of that unique individual who is inspired by a career focused on helping others and providing quality care while continuously growing professionally and improving MyEyeDr. in meaningful ways. If this is you, we encourage you to apply so you can get your journey started with MyEyeDr. where you can help people see, look, and be their very best.
 
 
 
 MyEyeDr. is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, religion, sex/gender (including pregnancy), sexual orientation, gender identity or gender expression, age, physical or mental disability, military or protected veteran status, citizenship, familial or marital status, genetics, or any other legally protected category. MyEyeDr. will not tolerate discrimination or harassment based on any of these characteristics.
 
</div>

Patient Service/Front Desk Coordinator

Patient Care Coordinator

Mosaic

<div>
 
 
 About Mosaic:
 
 
 
 Mosaic is a fast-growing fintech startup that builds software used by private equity firms and investment banks to analyze M&amp;A deals and make better investment decisions. Our platform combines technology, accuracy, and speed to replace manual, Excel-heavy workflows across finance teams.
 
 
 
 
 
 In just a few years, Mosaic has become a trusted partner to over 100 leading investment firms, including CVC, Warburg Pincus, Evercore, New Mountain Capital, and The Riverside Company, representing more than $2 trillion in combined assets under management.
 
 
 
 
 
 We&rsquo;re building a modern, collaborative workplace where teams move quickly, work closely together, and support high-impact client work. For someone excited to be part of a fast-growing startup at the intersection of finance and technology, Mosaic offers a dynamic environment with room to learn and grow.
 
 
 
 
 
 
 
 
 About the Role:
 
 
 
 Mosaic is seeking an Executive Assistant &amp; Receptionist to be the first point of contact for our growing New York office and a trusted support partner to our internal teams. This role is equal parts front-desk presence and high-touch administrative support, ideal for someone who is organized, proactive, and thrives in a fast-paced, professional environment.
 
 
 
 
 
 You&rsquo;ll play a critical role in keeping the office running smoothly day-to-day, supporting managers and team leads with scheduling and logistics, and ensuring clients, candidates, and guests have a seamless experience from the moment they walk through the door. As Mosaic continues to scale, this role offers the opportunity to take ownership, build strong internal relationships, and grow alongside a high-performing team at the intersection of finance and technology.
 
 
 
 
 
 
 
 
 
 
 Executive Assistant Responsibilities:
 
 
 <ul>
 <li>
 Provide day-to-day administrative support to team members, including scheduling meetings, coordinating travel, preparing expense reports, and assisting with general office needs
 </li>
 <li>
 Manage and prioritize Outlook calendars for professionals at multiple levels, proactively communicating changes and helping keep schedules running smoothly
 </li>
 <li>
 Coordinate catering for internal meetings, client meetings, and team events as needed
 </li>
 <li>
 Register team members for conferences, industry events, and networking opportunities
 </li>
 <li>
 Assist with preparing materials such as meeting packets, binders, and internal documentation
 </li>
 <li>
 Support ad hoc administrative requests as they arise in a fast-moving environment
 </li>
 <li>
 Serve as backup support for other members of the administrative team, stepping in to assist with coverage and shared responsibilities when needed
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 Receptionist Responsibilities:
 
 
 <ul>
 <li>
 Open and close the front desk during standard office hours (8:30 AM &ndash; 4:30 PM), ensuring a professional and welcoming office environment
 </li>
 <li>
 Greet clients, guests, and visitors, serving as the primary point of contact upon arrival
 </li>
 <li>
 Answer and route incoming phone calls to the appropriate team members
 </li>
 <li>
 Monitor the reception area to ensure it remains organized, presentable, and guest-ready at all times
 </li>
 <li>
 Manage conference room and visitor office reservations, ensuring spaces are properly prepared and coordinated
 </li>
 <li>
 Oversee communal office and meeting spaces, including coordinating with external catering vendors for meetings
 </li>
 <li>
 Order office supplies and assist with facilities-related requests, coordinating with building management or vendors as needed
 </li>
 <li>
 Monitor and respond to shared inboxes related to office operations, facilities, and front-desk inquiries
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent professional experience
 </li>
 <li>
 2&ndash;3 years of experience in an executive assistant and/or receptionist role, ideally in a professional office or corporate setting
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 What We&rsquo;re Looking For:
 
 
 <ul>
 <li>
 Strong working knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint
 </li>
 <li>
 Polished phone presence and confidence interacting with clients, guests, and internal teams
 </li>
 <li>
 Professional, approachable demeanor with a high standard for presentation and service
 </li>
 <li>
 Clear and effective written and verbal communication skills
 </li>
 <li>
 Highly organized with strong attention to detail and follow-through
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 Compensation &amp; Benefits:
 
 
 
 This is a full-time position with:
 
 <ul>
 <li>
 A competitive base salary of $75,000 &ndash; $95,000 (depending on years of experience)
 </li>
 <li>
 Health, vision &amp; dental coverage
 </li>
 <li>
 Competitive vacation policy
 </li>
 <li>
 Team building events &amp; happy hours
 </li>
 </ul>
 
 
</div>

Executive Assistant

Gay Men's Health Crisis

<div>Description: 
Position Description
The Mental Health Office Assistant provides administrative and operational support to the outpatient mental health programs within the Mental Health and Substance Use Services division. This role serves as a frontline representative and is often the first point of contact for clients. This role is responsible for front desk coordination, client scheduling, documentation management, and general administrative support to ensure the efficient day-to-day functioning of the clinic.
The position requires professional bilingual communication (English/Spanish) and the ability to engage effectively with a diverse client population in a fast-paced clinical environment.
Essential Job Functions
Front Desk &amp; Client Services<ul><li>
Serve as the first point of contact for clients, visitors, and staff, ensuring a welcoming and professional clinic environment.</li><li>
Manage client flow, including check-in and check-out procedures.</li><li>
Answer and route incoming phone calls, respond to general inquiries, and conduct appointment reminder calls.</li><li>
Verifying active insurance for new/returning clients, determining financial responsibility (copays/deductibles)</li><li>
Maintain a clean, organized, and professional reception area and ensure program materials and bulletin boards remain current.</li></ul>
Scheduling &amp; Care Coordination Support<ul><li>
Manage provider schedules and coordinate client appointments.</li><li>
Conduct follow-up calls related to scheduling, documentation needs, and appointment confirmations.</li><li>
Support care coordination efforts through timely communication and scheduling assistance.</li></ul>
Documentation &amp; Data Management<ul><li>
Obtain, review, and organize required intake and eligibility documentation.</li><li>
Enter demographic and program-related data accurately and in a timely manner within agency systems.</li><li>
Maintain organized and compliant client files in accordance with agency policies.</li><li>
Prepare client correspondence and support document processing, including filing, copying, mailing, and secure document disposal.</li></ul>
Administrative &amp; Operational Support<ul><li>
Provide administrative support to clinical and program staff as needed.</li><li>
Assist with internal tracking systems and routine reporting support.</li><li>
Support special projects and operational initiatives as assigned by the supervisor.</li><li>
Attend required program meetings, agency meetings, and trainings.</li><li>
Perform other related duties as assigned to support clinic operations.</li></ul>
Requirements:

 Special Skills and Knowledge Required:<ul><li>
Bilingual English/Spanish fluency (verbal and written).</li><li>
Minimum one (1) year of experience in a healthcare or outpatient clinic environment.</li><li>
Strong customer service orientation and professional demeanor.</li><li>
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.</li><li>
Professional written and verbal communication skills, with the ability to engage respectfully and effectively with diverse populations.</li><li>
Ability to manage competing demands while maintaining accuracy and attention to detail.</li><li>
Proficiency in managing high-volume phone activity while performing concurrent clerical tasks.</li></ul>
Preferred:<ul><li>
Experience in behavioral health or community-based healthcare settings.</li><li>
Working knowledge of electronic health records (EHR) or similar data management systems.</li><li>
Familiarity with trauma-informed, client-centered service approaches.</li></ul>
Education and Certification<ul><li>
High School Diploma, G.E.D, H.S.E., or educational equivalent is required.</li></ul>
Technical Skills Microsoft Office Suite (Basic to Intermediate Proficiency), including:<ul><li>
Word &ndash; Document creation, formatting, editing, and use of templates and styles for professional reports and correspondence.</li><li>
Excel &ndash; Data entry, sorting and filtering, conditional formatting, and basic chart creation for reporting and analysis.</li><li>
Outlook &ndash; Email management, scheduling meetings, calendar coordination, and task organization.</li><li>
Teams &ndash; Basic collaboration, virtual meetings, file sharing, and chat functionality.</li></ul>
General Technical Proficiency, including:<ul><li>
Experience using electronic databases for data entry, retrieval, and reporting.</li><li>
Basic troubleshooting of common software and system issues.</li><li>
Familiarity with cloud-based platforms for document storage and collaboration (e.g., OneDrive, Google Drive, or similar).</li></ul>
Work Environment &amp; Schedule This is an on-site in office position with frequent interaction with clients, visitors, and staff:<ul><li>
Schedule is generally aligned to business hours, with flexibility required at times based on operational needs.</li><li>
Must adhere to all GMHC workplace policies and health and safety practices.
</li><li>Participation in the annual AIDS Walk New York event is mandatory for all GMHC staff.</li></ul>
Physical Demands While performing the duties of this role, the employee is required to:<ul><li>
Sit for extended periods while engaging in conversation, listening actively, and taking notes.</li><li>
Use standard office equipment, including computers, telephones, and printers.</li><li>
Occasionally lift and carry up to 20 lbs. (e.g., office supplies, files, or small equipment).</li></ul>
Successful candidates will embrace the opportunity to work in a multiracial and gender-inclusive environment, actively contributing to a positive and welcoming workplace. At GMHC, employees must demonstrate a strong commitment to understanding and addressing the needs of the underserved, vulnerable and diverse communities we serve while fostering an atmosphere of equity, inclusion, and respect. We are seeking candidates dedicated to supporting social justice within our community.</div>

Mental Health Office Assistant

Atrium

<div>
 
 Client Overview
 
 
 
 Our client, a leading creative agency working across media, branding, and digital content, is seeking a friendly and dependable
 
 Receptionist
 
 to be the face of their bustling New York City office. Known for their collaborative culture and fast-paced environment, the company offers an exciting opportunity for a Receptionist who enjoys multitasking, client interaction, and being at the center of a dynamic team. If you are a people-focused Receptionist with great communication skills and an eye for detail, this is an exciting chance to be part of a creative office environment and contribute to a high-energy, high-visibility front desk team.
 
 
 
 Salary/Hourly Rate
 
 
 
 $21/hr - $23/hr, Depending on experience
 
 
 
 Position Overview
 
 
 
 The Receptionist will be responsible for managing front desk operations, greeting visitors, handling calls, and ensuring smooth day-to-day activity in the office. The ideal Receptionist is proactive, professional, and enjoys maintaining a polished and welcoming atmosphere. This is a great opportunity for a Receptionist with a customer service mindset and an interest in the media or creative space.
 
 
 
 Responsibilities Of The Receptionist
 
 
 
 <ul>
 <li>
 Greet all guests, clients, and staff as the first point of contact for the office.
 </li>
 <li>
 Answer and direct incoming phone calls with professionalism and accuracy.
 </li>
 <li>
 Manage front desk inbox, scheduling, and appointment coordination.
 </li>
 <li>
 Maintain a tidy and organized reception area and shared meeting spaces.
 </li>
 <li>
 Assist with administrative tasks such as mail distribution, data entry, and supply ordering.
 </li>
 <li>
 Coordinate visitor check-ins, security badges, and meeting logistics.
 </li>
 <li>
 Support office leadership with light calendar management and internal communications.
 </li>
 <li>
 Serve as a go-to resource for general office needs and support requests.
 </li>
 <li>
 Represent the Receptionist team during internal events, tours, and client meetings.
 </li>
 <li>
 Take on special projects and general operations tasks as assigned.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Receptionist:
 
 
 
 <ul>
 <li>
 1 - 2 years of experience in a Receptionist, front desk, or customer service role.
 </li>
 <li>
 Strong communication and organizational skills.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Outlook, Word, Excel).
 </li>
 <li>
 Professional demeanor with a friendly and approachable attitude.
 </li>
 <li>
 Ability to multitask and stay composed in a fast-paced environment.
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills for the Receptionist:
 
 
 
 <ul>
 <li>
 Previous experience in a creative, media, or client-facing office.
 </li>
 <li>
 Familiarity with platforms like Google Workspace, Slack, or Zoom.
 </li>
 <li>
 Interest in branding, media, or entertainment industries.
 </li>
 <li>
 Background working in a receptionist role at a high-traffic front desk.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
 <li>
 Bachelor's degree is preferred.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 Potential to grow into a long-term Receptionist or Office Coordinator role.
 </li>
 <li>
 Exposure to a creative and collaborative agency culture.
 </li>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 </li>
 <li>
 Access to industry networking events and company-hosted panels.
 
 
 </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 389674
</div>

Receptionist - 389674

Moxy NYC Downtown

<div>Overview:
<div>
Opportunity: Guest Service Agent</div><div>
Greet, register and service guests in a friendly and courteous manner according to hotel/brand and sustainability standards.</div><div> 
Your Growth Path</div><div>
Front Desk Supervisor or Sales Coordinator &ndash; Front Office Manager or Sales Manager</div><div> 
Your Focus</div><ul><li>
Immediately greet guests and offer to assist with their needs.</li><li>
Register and assign guests to hotel rooms.</li><li>
Establish methods of payment and verify credit.</li><li>
Make and confirm reservations.</li><li>
Compute bills, collect payments, and make change for guests.</li><li>
Transmit and receive messages, using telephones or the PMS system.</li><li>
Respond to guest requests in a timely manner.</li><li>
Receive and resolve guest complaints, elevating to supervisor if necessary.</li><li>
Secure guests' valuables in hotel safe or safe-deposit boxes, if not available in guest rooms.</li><li>
Perform bookkeeping activities, such as balancing accounts and conducting audits.</li><li>
Be aware of guest satisfaction scores and work toward increasing departmental and overall guest satisfaction.</li><li>
Practice safe work habits, wear protective safety equipment and follow MSDS and OSHA standards.</li><li>
Assist in the breakfast area or assist guests with luggage when staffing assistance is required or during peak periods.</li><li>
Ensure overall guest satisfaction.</li><li>
Perform other duties as requested by management.</li></ul><div></div><div> 
Your Background and Skill</div><ul><li>
High School diploma or equivalent preferred.</li><li>
Previous customer service experience or equivalent training required.</li><li>
Knowledge of PMS systems preferred.</li></ul><div></div><div> 
HHM Hotels Benefits and Perks</div><ul><li>
Competitive wages for full time and part time opportunities</li><li>
Medical, Dental and Vision Health Insurance</li><li>
Paid Time Off</li><li>
401k Company Match</li><li>
Daily Pay</li><li>
Free Basic Life Insurance</li><li>
24/7 access to TELUS Health, a confidential work-life resource.</li><li>
Travel Discounts</li><li>
Commuter Transit and Commuter Parking Benefits</li><li>
Employee Assistance and Wellness Program</li><li>
Educational/Professional Development</li><li>
Referral Bonus Program</li></ul><div></div><div> 
Work Environment and Context</div><ul><li>
Work schedule varies and may include working on holidays, weekends and alternate shifts.</li><li>
Requires standing for extended periods, walking, pushing, lifting up to 25 pounds, bending and reaching; stooping, kneeling, or crouching.</li></ul><div></div><div> 
What We Believe</div><div></div><div> 
People Are Our Capability &ndash; Hearts That Serve &ndash; Only Excellence &ndash; Stay Nimble - Own It</div>
About Us :
<div>
HHM Hotels is proud to be an equal-opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status, or any other group protected by law.</div><div></div><div> 
To see other opportunties at this location, click here.</div></div>

Guest Service Agent

Confidential Careers

<div>
 
 Medical Assistant / Front Desk -
 
 
 
 
 
 
 Aesthetics &amp; Cosmetic Surgery Practice
 
 
 
 Join our premier Aesthetics and Plastic Surgery practice as a
 
 Medical Office Assistant &amp; Front Desk
 
 , where exceptional patient experience meets high standards of clinical and administrative excellence. This role is ideal for a motivated, organized professional who is comfortable balancing front desk responsibilities with medical office assisting duties in a fast-paced, patient-centered environment.
 
 
 
 
 
 You will serve as the welcoming face of the practice while also supporting clinical operations, patient flow, and daily office needs. This is a hands-on role with opportunities to grow within a respected and dynamic medical practice.
 
 
 
 
 
 Who You Are:
 
 <ul>
 <li>
 Professional, polished, and friendly with a calm, confident demeanor
 </li>
 <li>
 An excellent communicator with strong verbal and written English skills
 </li>
 <li>
 Highly organized, detail-oriented, and reliable
 </li>
 <li>
 Comfortable multitasking between front desk, administrative, and medical assistant duties
 </li>
 <li>
 Patient-focused with a strong customer service mindset
 </li>
 <li>
 Tech-savvy and quick to learn new systems
 </li>
 </ul>
 
 
 
 
 Key Responsibilities:
 
 
 
 Front Desk &amp; Patient Experience
 
 
 <ul>
 <li>
 Greet and check in patients warmly and professionally
 </li>
 <li>
 Manage high-volume phone calls, scheduling, and appointment confirmations
 </li>
 <li>
 Collect patient information, verify paperwork, and assist with check-out
 </li>
 <li>
 Maintain a clean, organized, and welcoming front office environment
 </li>
 </ul>
 
 
 Medical Office / Assistant Support
 
 
 <ul>
 <li>
 Assist with basic medical office and clinical support tasks as needed
 </li>
 <li>
 Help manage medical supplies, inventory, and restocking
 </li>
 <li>
 Support patient flow between rooms and providers
 </li>
 <li>
 Assist the physician and clinical team with day-to-day operational needs
 </li>
 </ul>
 
 
 Administrative Duties
 
 
 <ul>
 <li>
 Utilize EMR and scheduling systems efficiently (experience preferred)
 </li>
 <li>
 Perform general administrative tasks including data entry and documentation
 </li>
 <li>
 Use Microsoft Office (Word, Excel, Outlook) for daily office functions
 </li>
 <li>
 Ensure smooth daily operations by coordinating between front and back office
 </li>
 </ul>
 
 
 
 
 Preferred Qualifications:
 
 <ul>
 <li>
 Previous experience in a medical office, plastic surgery, or aesthetics practice
 </li>
 <li>
 Medical Assistant or Medical Office Assistant experience strongly preferred
 </li>
 <li>
 Background in customer service, sales, or patient conversion a plus
 </li>
 <li>
 Bilingual English/Spanish is a plus
 </li>
 </ul>
 
 
</div>

Medical Assistant

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