administrative assistant - flight operations

office manager

receptionist

account coordinator

accounting coordinator

administrative assistant - flight operations Jobs in New York

front desk coordinator

Patient Care Coordinator

Choice.aero

Job Summary We are seeking a detail-oriented and highly organized Data Entry Clerk to join our dynamic team. In this role, you will be responsible for accurately inputting, updating, and managing data across various platforms to ensure the integrity and accessibility of essential information. Your proactive approach and strong computer skills will support our office operations, enhance data accuracy, and streamline administrative workflows. This paid position offers an exciting opportunity to contribute to a fast-paced environment where precision and efficiency are valued.Responsibilities<ul><li>Enter, verify, and update data using software such as Microsoft Office, Google Workspace, and specialized data management tools like QuickBooks. </li><li>Maintain organized filing systems both digitally and physically to facilitate quick retrieval of information. </li><li>Proofread documents for accuracy, spelling, grammar, and formatting consistency before submission. </li><li>Manage multi-line phone systems with professional phone etiquette while providing excellent customer support and support to internal teams. </li><li>Assist with front desk duties including greeting visitors, managing appointments, and handling incoming calls with professionalism. </li><li>Support office management tasks such as calendar management, scheduling meetings, and coordinating appointments for staff or clients. </li><li>Perform clerical tasks including data entry, filing, photocopying, and preparing reports to support daily operations.</li></ul>Requirements<ul><li>Proven experience in office administration or clerical roles with strong organizational skills. </li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and familiarity with data entry software like QuickBooks. </li><li>Excellent typing speed with high accuracy; strong proofreading skills. </li><li>Ability to handle multi-line phone systems and demonstrate professional phone etiquette. </li><li>Bilingual skills are a plus for communicating effectively with diverse clients or team members. </li><li>Previous experience in customer service or front desk roles preferred; experience as a dental or medical receptionist is advantageous. </li><li>Strong computer literacy with the ability to learn new software quickly; familiarity with office management tools is beneficial. </li><li>Exceptional time management skills with the ability to prioritize tasks efficiently in a fast-paced environment. </li><li>Previous experience in bookkeeping or personal assistant roles is desirable but not required. Join us to be part of a vibrant team dedicated to excellence in administrative support! Your attention to detail and enthusiasm will help drive our success while providing valuable support across our organization.</li></ul>Pay: $28.14 - $33.07 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible schedule</li><li>Parental leave</li><li>Retirement plan</li><li>Tuition reimbursement</li></ul>Work Location: In person

Data Entry Clerk

Bitfarms

<div>
 
 Careers at Keel
 
 
 
 Keel Infrastructure is a publicly traded energy and digital infrastructure company that develops and owns data centers and power assets across North America.
 
 
 At Keel, you're not just joining a company, you're helping build the infrastructure behind the future of compute.
 
 
 
 Why Keel
 
 
 
 We're at the intersection of energy and technology, two industries transforming in real time.
 
 
 The work is complex. The pace is fast. The impact is real.
 
 
 You'll be part of a team that values:
 
 
 <ul>
 <li>
 Ownership&mdash; we take responsibility and follow through
 </li>
 <li>
 Collaboration&mdash; we work across teams, functions, and borders
 </li>
 <li>
 Curiosity&mdash; we ask questions and keep learning
 </li>
 <li>
 Endurance&mdash; we build for the long term
 
 
 </li>
 </ul>
 
 What It Feels Like to Work Here
 
 
 
 <ul>
 <li>
 Fast-moving, high-growth, and hands-on
 </li>
 <li>
 Smart, driven people solving real challenges together
 </li>
 <li>
 Work that directly supports AI and next-generation infrastructure
 </li>
 <li>
 Room to grow, stretch, and take on more
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Competitive salary, bonus and equity opportunities
 </li>
 <li>
 Comprehensive health and wellness benefits
 </li>
 <li>
 Retirement savings with company contribution
 </li>
 <li>
 Employee referral program
 
 
 </li>
 </ul>
 We are currently looking for a Receptionist to join our team
 
 
 
 About the Role
 
 
 
 We're looking for a proactive, friendly, and highly organized Receptionist to be the face of our growing organization. This role is perfect for someone who thrives in a fast‑paced environment, enjoys wearing multiple hats, and brings a positive, solutions‑oriented attitude to every interaction. You'll play a key role in shaping the daily office experience for employees, clients, and visitors.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Front Desk &amp; Visitor Experience
 </li>
 <li>
 Greet and welcome visitors, candidates, and partners with warmth and professionalism.
 </li>
 <li>
 Manage the front desk area, ensuring it is clean, organized, and reflective of our company culture.
 </li>
 <li>
 Handle incoming calls, emails, and general inquiries, routing them to the appropriate team members.
 </li>
 <li>
 Be the main point of contact for interactions with the building for maintenance requests, employee access, etc.
 
 
 </li>
 </ul>
 
 Office Operations &amp; Support
 
 
 
 <ul>
 <li>
 Assist with day‑to‑day office operations, including mail distribution, package handling, and supply management.
 </li>
 <li>
 Coordinate meeting rooms, schedule conference spaces, and support office events or team gatherings.
 </li>
 <li>
 Partner with the Director, P&amp;C US to maintain a smooth, efficient, and enjoyable workplace environment.
 
 
 </li>
 </ul>
 
 Administrative Support
 
 
 
 <ul>
 <li>
 Provide administrative support to various teams, including scheduling, document preparation, and data entry.
 </li>
 <li>
 Assist with onboarding tasks such as preparing welcome materials and setting up workstations.
 </li>
 <li>
 Support travel coordination, expense processing, and vendor communication as needed.
 
 
 </li>
 </ul>
 
 Culture &amp; Team Engagement
 
 
 
 <ul>
 <li>
 Help organize office events, celebrations, and culture‑building activities.
 </li>
 <li>
 Serve as a go‑to resource for employees needing assistance with office‑related questions or tasks.
 </li>
 <li>
 Contribute ideas to improve office processes, employee experience, and overall workplace operations.
 
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 3-5 years of experience in a receptionist, administrative, or office support role (startup experience a plus).
 </li>
 <li>
 Strong communication and interpersonal skills; comfortable interacting with employees at all levels.
 </li>
 <li>
 Highly organized with excellent attention to detail and the ability to multitask.
 </li>
 <li>
 Proficient with basic office software (Google Workspace or Microsoft Office).
 </li>
 <li>
 Positive attitude, resourcefulness, and a willingness to jump in wherever needed.
 </li>
 <li>
 Comfortable in a dynamic, evolving environment where priorities can shift quickly.
 
 
 </li>
 </ul>
 
 What We're Looking For
 
 
 
 <ul>
 <li>
 A welcoming presence who enjoys helping others.
 </li>
 <li>
 Someone who thrives in a collaborative, fast‑moving startup culture.
 </li>
 <li>
 A problem‑solver who takes initiative and anticipates needs before they arise.
 </li>
 <li>
 A team player who brings energy, professionalism, and reliability to the role.
 
 
 </li>
 </ul>
 
 Important Details
 
 
 
 <ul>
 <li>
 Monday to Friday, onsite in our New York City office.
 </li>
 <li>
 Full-time, Permanent.
 
 
 </li>
 </ul>
 NYC
 
 
 $60,000&mdash;$90,000 USD
</div>

Receptionist

Citi Trends

<div>
 
 Citi Trends is seeking a professional, organized, and customer-focused Receptionist / Office Manager to support our New York office. This individual will serve as the face of the office, creating a welcoming experience for visitors, associates, and business partners while ensuring the office operates smoothly and efficiently.
 
 
 
 
 
 This role is ideal for someone who thrives in a fast-paced retail environment, enjoys supporting senior leaders and cross-functional teams, and can effectively balance front desk responsibilities with office operations, coordination, and administrative support.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Reception &amp; Front Desk Support
 
 
 <ul>
 <li>
 Greet and assist visitors, candidates, vendors, and associates in a professional and welcoming manner
 </li>
 <li>
 Answer and direct incoming calls, emails, and deliveries
 </li>
 <li>
 Manage visitor sign-in procedures and maintain office security protocols
 </li>
 <li>
 Coordinate conference room scheduling and prepare meeting spaces for internal and external meetings
 </li>
 <li>
 Support interview scheduling and candidate hospitality for recruiting visits
 </li>
 <li>
 Receive, sort, and distribute incoming mail and packages
 </li>
 </ul>
 
 
 
 
 
 Office Management
 
 
 <ul>
 <li>
 Maintain office supplies, kitchen inventory, and general office organization
 </li>
 <li>
 Coordinate with vendors for office services, maintenance, repairs, cleaning, and deliveries
 </li>
 <li>
 Manage relationships with building management and service providers
 </li>
 <li>
 Ensure common areas, conference rooms, and office spaces remain clean, organized, and presentable
 </li>
 <li>
 Assist with planning office events, team meetings, celebrations, and employee engagement activities
 </li>
 <li>
 Support onboarding logistics for new hires, including workspace setup, supplies, badges, and equipment coordination
 </li>
 <li>
 Partner with IT, HR, and Facilities teams to address office-related needs
 </li>
 </ul>
 
 
 
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Provide administrative support to leaders and cross-functional teams as needed
 </li>
 <li>
 Assist with travel arrangements, expense reports, calendars, meeting coordination, and presentation preparation
 </li>
 <li>
 Support invoice processing, office budgets, and vendor payment tracking
 </li>
 <li>
 Maintain office records, contact lists, and filing systems
 </li>
 <li>
 Assist with special projects and ad hoc assignments as needed
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 3+ years of experience in a receptionist, office manager, administrative assistant, or similar support role
 </li>
 <li>
 Prior experience supporting a corporate office environment preferred
 </li>
 <li>
 Strong organizational skills with the ability to manage multiple priorities simultaneously
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Professional presence with strong customer service skills
 </li>
 <li>
 High attention to detail and follow-through
 </li>
 <li>
 Strong proficiency in Microsoft Office, including Outlook, Excel, PowerPoint, and Word
 </li>
 <li>
 Experience coordinating meetings, events, and office operations
 </li>
 <li>
 Ability to handle sensitive and confidential information with discretion
 </li>
 <li>
 Self-starter with the ability to work independently and anticipate needs
 </li>
 </ul>
 
 
 
 
 
 Preferred Qualifications
 
 
 <ul>
 <li>
 Experience supporting retail, fashion, merchandising, or creative office environments
 </li>
 <li>
 Experience working with vendors, building management, and office budgets
 </li>
 <li>
 Familiarity with travel booking, expense reporting, and onboarding coordination
 </li>
 </ul>
 
 
 
 
 Physical Requirements
 
 <ul>
 <li>
 While performing the duties of this job, the employee is regularly required to sit. The employee must frequently use their hands to handle or feel objects and must be able to speak and hear clearly.
 </li>
 <li>
 The employee may occasionally need to lift and/or move up to 25 pounds. Specific vision abilities required for this job include close vision, distance vision, and depth perception.
 </li>
 </ul>
 
 The employee must be able to work effectively in a fast-paced environment.
 
 
 
 
 
 
 What We Offer
 
 
 
 At Citi Trends, you will have the opportunity to work in a collaborative, entrepreneurial, and fast-moving environment where your contributions will directly impact the day-to-day success of the New York office. We offer competitive pay, comprehensive benefits, career growth opportunities, and the ability to be part of an organization focused on growth and transformation.
 
 
 
 
 
 
 Citi Trends is an Equal Opportunity Employer
 
 
 
 Citi Trends is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable law.
 
</div>

Receptionist/Office Manager

Glocap Search

<div>
 
 Our client a Midtown Hedge Fund seeks an Office Assistant for their beautiful offices! The Office Assistant is responsible for providing workplace services and administrative support to increase individual well-being, personal productivity, and organizational effectiveness. This is a great opportunity for a junior candidate to also get exposure to the HR team! This position will be at the front desk and will also see many guests/colleagues through the day!
 
 
 
 
 
 
 
 
 Job Details:
 
 
 
 JOB TITLE: Office Assistant
 
 
 SALARY: $70k-$80k base DOE plus bonus eligible and great benefits
 
 
 LOCATION: Midtown - 5 days a week in the office
 
 
 HOURS: 8:30-5.30pm (will get a lunch break) and paid OT after that if need be
 
 
 
 
 
 
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Greet customers and visitors in the office and on the phone and making them feel welcome.
 </li>
 <li>
 Order catering for meetings, reserve conference rooms, set up and clean up catering.
 </li>
 <li>
 Provide coffee and water service for guests and during meetings.
 </li>
 <li>
 Schedule meetings and assist with video conferencing needs in the office.
 </li>
 <li>
 Maintain inventory of office supplies and order as needed.
 </li>
 <li>
 Maintain the organization and cleanliness of the kitchen, occasional loading/unloading the dishwasher.
 </li>
 <li>
 Receive and sort incoming deliveries. Bring boxes to be discarded to the loading dock.
 </li>
 <li>
 Order and replace bathroom toiletries as needed.
 </li>
 <li>
 Ensure the office is always neat and presentable.
 </li>
 <li>
 Wipe down surfaces and clean glass doors to keep clean from fingerprints.
 </li>
 <li>
 Assist the HR team with onboarding and offboarding of employees.
 </li>
 <li>
 Partner with HR to maintain and communicate office updates as necessary.
 </li>
 <li>
 Assist the HR team with Ad Hoc projects.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 1-3 years of related experience.
 </li>
 <li>
 BS/BA or equivalent required.
 </li>
 </ul>
 
 
</div>

Office Assistant

Cipriani

<div>
 
 
 Front Desk Agent
 
 
 
 
 
 POSITION PURPOSE
 
 
 
 
 Casa Cipriani New York, a private members club and luxury hotel located within the historic Battery Maritime Building, is seeking a polished and service-driven
 
 Front Desk Agent
 
 to join our Front Office team.
 
 
 
 As the first point of contact for our guests and members, this role is responsible for delivering a highly personalized and seamless arrival and departure experience. The Front Desk Agent serves as a key ambassador of the Casa Cipriani brand, ensuring each interaction reflects our commitment to elegance, discretion, and attention to detail, in alignment with our Four Pillars: Culture, Authenticity, Simplicity, and Elegance.
 
 
 
 
 ESSENTIAL FUNCTIONS &amp; RESPONSIBILITIES
 
 
 
 
 
 Guest &amp; Member Experience
 
 
 
 <ul>
 
 <li>
 Deliver a warm, refined, and personalized arrival and departure experience, recognizing returning guests and members and anticipating individual preferences&nbsp;
 </li>
 
 <li>
 Serve as a knowledgeable and gracious point of contact, providing tailored information regarding hotel services, club offerings, and local experiences&nbsp;
 </li>
 
 <li>
 Build rapport with guests and members to foster loyalty and create memorable, individualized experiences&nbsp;
 </li>
 
 <li>
 Maintain the highest level of discretion and confidentiality when handling guest and member information&nbsp;
 </li>
 
 </ul>
 
 
 
 Front Office Operations
 
 
 
 <ul>
 
 <li>
 Execute all check-in and check-out procedures with precision, ensuring accuracy of guest profiles, billing, and reservations&nbsp;
 </li>
 
 <li>
 Manage reservations, modifications, and cancellations while maintaining real-time room availability and system integrity&nbsp;
 </li>
 
 <li>
 Process payments and billing with a high degree of accuracy and accountability&nbsp;
 </li>
 
 <li>
 Utilize systems such as
 
 Opera Cloud, SevenRooms, and related platforms
 
 to manage reservations and guest preferences&nbsp;
 </li>
 
 <li>
 Maintain a polished, organized, and guest-ready front desk environment reflective of Casa Cipriani&rsquo;s luxury standards&nbsp;
 </li>
 
 </ul>
 
 
 
 Service Recovery &amp; Problem Resolution
 
 
 
 <ul>
 
 <li>
 Take full ownership of guest concerns, ensuring timely resolution with a focus on thoughtful service recovery and exceeding expectations&nbsp;
 </li>
 
 <li>
 Exercise sound judgment and professionalism when addressing complex or sensitive situations&nbsp;
 </li>
 
 </ul>
 
 
 
 Collaboration &amp; Communication
 
 
 
 <ul>
 
 <li>
 Coordinate closely with
 
 Guest Services (Bell), Housekeeping, Food &amp; Beverage, and Membership teams
 
 to ensure a seamless guest experience across all touchpoints&nbsp;
 </li>
 
 <li>
 Communicate guest preferences, arrivals, and special requests clearly to relevant departments&nbsp;
 </li>
 
 <li>
 Reinforce company standards, policies, and procedures while contributing to a positive and collaborative team environment&nbsp;
 </li>
 
 </ul>
 
 
 
 QUALIFICATIONS &amp; SKILLS
 
 
 
 <ul>
 
 <li>
 High school diploma or equivalent required; hospitality or related field preferred&nbsp;
 </li>
 
 <li>
 Previous experience in a luxury hotel, private club, or high-end hospitality environment strongly preferred&nbsp;
 </li>
 
 <li>
 Proficiency in hotel systems (Opera Cloud preferred; experience with SevenRooms or similar platforms a plus)&nbsp;
 </li>
 
 <li>
 Exceptional verbal and written communication skills&nbsp;
 </li>
 
 <li>
 Polished, professional presence with a strong focus on detail and guest engagement&nbsp;
 </li>
 
 <li>
 Strong organizational and multitasking abilities in a fast-paced environment&nbsp;
 </li>
 
 <li>
 Ability to remain composed, professional, and solution-oriented under pressure&nbsp;
 </li>
 
 <li>
 Fluency in multiple languages is a plus&nbsp;
 </li>
 
 <li>
 Flexible availability, including evenings, weekends, and holidays&nbsp;
 </li>
 
 </ul>
 
 
 
 PHYSICAL REQUIREMENTS
 
 
 
 <ul>
 
 <li>
 Ability to stand or sit for extended periods&nbsp;
 </li>
 
 <li>
 Ability to perform effectively in a fast-paced, guest-facing environment&nbsp;
 </li>
 
 </ul>
 
 
 
 SERVICE EXPECTATIONS
 
 
 
 <ul>
 
 <li>
 Deliver intuitive, personalized service that reflects Casa Cipriani&rsquo;s luxury standards&nbsp;
 </li>
 
 <li>
 Embody the Four Pillars&mdash;
 
 Culture, Authenticity, Simplicity, and Elegance
 
 &mdash;in all interactions&nbsp;
 </li>
 
 <li>
 Act as a brand ambassador, representing Casa Cipriani with professionalism, warmth, and attention to detail&nbsp;
 </li>
 
 <li>
 Maintain discretion, integrity, and accountability in all responsibilities
 </li>
 
 </ul>
 
 
 
 INTENT AND FUNCTION OF JOB DESCRIPTIONS
 
 
 
 
 All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate. Job descriptions are not intended as and do not create employment contracts.  The organization maintains its status as an at-will employer.
 
</div>

Front Desk Agent

Xcede

<div>
 
 Leading Privately Held Financial Services Firm - Office &amp; Reception Manager &ndash; NYC
 
 
 
 
 
 We are seeking a highly polished &amp; organized Office &amp; Reception Manager to oversee day-to-day office operations and front desk management for a Leading Privately Held Financial Services Firm in their New York location.
 
 
 
 
 
 You would be supporting their Professional Services and Capital Solutions groups across two floors, ensuring a client-ready office environment, seamless visitor experience, and strong operational execution. You would lead office remodeling projects, furniture procurement, and vendor management to maintain a premium workplace experience.
 
 
 
 
 
 Overview:
 
 
 &bull; Manage front desk operations including visitor experience, guest registration, mail/package handling, and phone/email routing.
 
 
 &bull; Own daily facilities operations across two floors, maintaining a professional, clean, and fully functional office environment.
 
 
 &bull; Serve as primary liaison with building management and coordinate service requests, repairs, and maintenance.
 
 
 &bull; Oversee conference room readiness, meeting setup, catering coordination, and hospitality support for client-facing meetings.
 
 
 &bull; Manage office vendors (cleaning, pantry, catering, maintenance, security, supplies) and monitor service quality.
 
 
 &bull; Lead office remodeling, refresh, and improvement projects including planning, vendor sourcing, project coordination &amp; execution.
 
 
 &bull; Manage office furniture purchasing, including vendor selection, ordering, delivery coordination, and workspace setup.
 
 
 &bull; Support space planning, seating assignments, office moves, onboarding desk setup, and badge/access coordination.
 
 
 &bull; Partner with Finance/AP to manage invoices, purchase requests, and budget tracking for facilities and office operations.
 
 
 
 
 
 It is an established organization which is experiencing significant growth which offer competitive benefits &amp; growth potential.
 
 
 
</div>

Office Manager

Explore 173+ Front desk coordinator in New York this May. Find roles across top companies and apply now to boost your career.