administrative assistant/office coordinator

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office manager

human resources coordinator Jobs in New York

human resources coordinator

accounting coordinator

administrative assistant/office coordinator Jobs in New York

front desk coordinator

Peachy

<div>
 
 Peachy&rsquo;s mission is to clear care barriers and make wrinkle treatment more accessible than it&rsquo;s ever been through Preventative Botox, Prescription Retinoids, and Daily Use Sunscreen. Our approach? Transparent pricing, unmatched quality of care, and solutions backed by science. Plain and simple.
 
 
 
 
 
 
 Job Title:
 
 Front Desk Coordinator (Studio Experience Specialist)
 
 
 
 Location:
 
 New York - FiDi
 
 
 
 
 
 The
 
 Front Desk Coordinator
 
 role at Peachy, known internally as a
 
 
 Studio Experience Specialist
 
 
 , works closely with our Studio Manager and Clinical Providers to ensure a positive and educational experience for every client, every time. This role is a client journey expert, passionate about wrinkle prevention and knowledgeable about Peachy products and services. Learn more about this role below and apply today!
 
 
 
 
 
 
 What You&rsquo;ll Do:
 
 
 <ul>
 <li>
 Greet clients and ensure a seamless check-in and check-out process
 </li>
 <li>
 Collaborate with team members and support Clinical Providers to deliver a best-in-class studio experience for our clients
 </li>
 <li>
 Provide consistent, high-quality service and hospitality to clients, answer questions about Peachy treatment options and promote Peachy after care products
 </li>
 <li>
 Communicate with remote Customer Service team to maintain client schedule, including new client and rescheduled client appointments
 </li>
 <li>
 Demonstrate Peachy company Core Values and foster an inclusive culture with both team members and clients
 </li>
 <li>
 Complete studio opening and closing tasks
 </li>
 <li>
 Maintain studio appearance, replenishing products, maintaining stock room, cleaning common areas
 </li>
 <li>
 Adhere to infection control standards including, but not limited to hand hygiene, use of PPE, and equipment disinfection/sterilization. Strong commitment to HIPAA privacy practices
 </li>
 </ul>
 
 
 
 
 
 Who You Are:
 
 
 <ul>
 <li>
 Communicates Effectively - Delivers messages in a clear and concise manner; Attentively listens to others; Effective in a variety of settings: one-on-one, small and large groups, and among diverse position levels.
 </li>
 <li>
 Collaborates - Works cooperatively with others across the organization to achieve shared objectives; Partners with others to get work done.
 </li>
 <li>
 Tech Savvy - Readily learns and adopts new technologies.
 </li>
 <li>
 Situational Adaptability - Seamlessly adapts in a fast paced, quickly changing environment effectively utilizing available resources; Picks up on situational cues and adjusts in the moment; Understands that different situations may call for different approaches depending on the circumstances.
 </li>
 <li>
 Embodies our Core Values of Providing the Positive, Continually Raising the Bar, Earning &amp; Keeping Trust, Being Client Obsessed, and Reveling in the Constraints.
 </li>
 </ul>
 
 
 
 
 
 What You Have:
 
 
 <ul>
 <li>
 Experience in a customer service, hospitality, high-end retail or wellness services role.
 </li>
 <li>
 Flexible to work in multiple studio locations within a reasonable distance to your home studio
 </li>
 <li>
 Must be able to work a minimum of 18 hours per week. Weekend availability on Saturdays or Sundays is required, along with some holiday availability.
 </li>
 <li>
 Employees are required to complete a minimum of one weekday half shift and one weekend half shift. Any remaining hours to reach the 10-hour minimum may be fulfilled at the employee&rsquo;s discretion.
 </li>
 <li>
 Minimum of 18 years old and eligible to work in the United States without sponsorship
 </li>
 </ul>
 
 
 
 
 
 Physical Requirements:
 
 
 <ul>
 <li>
 Frequently required to kneel, bend, sit and stand for long periods of time
 </li>
 <li>
 Ability to lift/transport items weighing up to 30 lbs
 </li>
 <li>
 Operate standard office equipment and technology
 </li>
 </ul>
 
 
 
 
 
 Pay &amp; Perks:
 
 
 <ul>
 <li>
 Competitive Compensation
 </li>
 <li>
 Complimentary quarterly wrinkle treatment + retinoid
 </li>
 <li>
 Employee discount for Peachy services and products
 </li>
 <li>
 Exclusive optional discounts through LifeMart
 </li>
 </ul>
 
 
 
 
 The target base pay for the Studio Experience Specialist role in New York, NY is $19.00/hour USD. This rate may be modified in the future.
 
 
 
 
 
 This position requires additional responsibilities not listed here and may change throughout employment.
 
 
 
 
 
 By applying for this job, I agree to receive text (SMS) messages, including via autodialer, related to my application and, if I am hired, related to my employment and Peachy&rsquo;s business. Standard messaging and data rates may apply. Text "STOP" at any time to cancel. I have read and agree to be bound by Peachy&rsquo;s Privacy Policy, which can be found here: https://peachystudio.com/pages/privacy-policy
 
 
 
 
 
 
 Peachy is an equal opportunity employer and does not discriminate against any applicant or employee because of race, color, religion, sex, national origin, disability, genetic information, age, or military or veteran status in accordance with federal law. In addition, the Company complies with applicable state and local laws governing non discrimination in employment in every jurisdiction in which it maintains facilities. The Company also provides reasonable accommodation to qualified individuals with disabilities, pregnant individuals, and individuals with sincerely held religious beliefs, in accordance with applicable laws.
 
 
 
 
 
 
 
 Alert: We are aware of a scam whereby imposters are posing as employees from Peachy. Be aware of anyone requesting financial or personal information. At Peachy, we take pride in creating a best in class candidate experience. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card, driver&rsquo;s license, or bank information, etc.) from you via text or email. If you are suspicious of a job posting or job related communication mentioning Peachy, let us know by contacting us at jobs@peachystudio.com.
 
 
 
 
 Information for Recruiters: Peachy only accepts resumes directly from candidates. Peachy does not accept unsolicited resumes from staffing vendors, including recruitment agencies and/or search firms, and does not pay fees to any such vendors for any unsolicited resumes.
 
 
 
 
 Pursuance to the Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
 
 
 
 
</div>

Front Desk Coordinator

Patient Care Coordinator

SLR Consulting

<div>SLR International Corporation is currently seeking a full-time administrative professional with a high level of attention to detail to work in a fast-paced professional office environment. The administrative professional should be highly skilled in front desk services, management of inventory and common spaces, coordinating facilities management, liaising with the building manager regarding building repairs &amp; maintenance, procuring subcontractors when the need arises, in addition to editing and proofreading documents. This position offers a unique opportunity to work directly with the administrative team to support technical and professional staff in the New York, NY office. Our ideal candidate is a quick learner who demonstrates an excellent work ethic, is flexible and outgoing, can communicate effectively with all levels of staff, and enjoys working in a team environment.
We are SLR Consulting (US), a 500+ coast-to-coast team of advisory, environmental/engineering, and regulatory professionals. We deliver environmental and sustainability services to our clients through the integration of over 30 advisory, technical environmental, and engineering disciplines to help clients address some of their most complex challenges around sustainability. We are Making Sustainability Happen.
 
 
Working @ SLR
 
 
With us, there is no doubt you&rsquo;ll grow your subject-matter expertise and industry knowledge. We care about investing in our employees for the long-run, and if you ask our team, they&rsquo;ll tell you that&rsquo;s just one of the many benefits of working here. We want to be a place where you can experience career growth and satisfaction for many years.
 
 
Here&rsquo;s what else you&rsquo;ll enjoy as part of our team:
 
 
&bull; Competitive total compensation package including medical, dental, orthodontia, vision, FSA/HSA, generous PTO accrual, 10 paid holidays, 401(k) retirement account with company matching program, company paid life insurance, short &amp; long term disability insurance, and employee assistance program.
 
&bull; The salary range for this position is $50,000-$52,000. Final agreed upon compensation will be commensurate with individual education, professional designation, experience, internal parity, and location.
 
&bull; Full-time, permanent role with opportunities for professional growth and advancement
Responsibilities
<ul><li>Front desk and guest/vendor interaction.
</li><li>Document preparation and editing.
</li><li>Office supply and space management.
</li><li>Support for project managers, accounting, and HR teams.
</li><li>Handling last-minute requests with composure and accuracy.
</li></ul>Qualifications/Education/Memberships:
<ul><li>Experience Level: Mid-level, with 2+ years of administrative experience.
</li><li>Industry Exposure: Prior experience in consulting firms or similar professional environments.
</li><li>Education: Associate&rsquo;s degree in business, office administration, or a related field.
</li><li>Strong proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
</li><li>Familiarity with PDF editing tools (Adobe, PDF-Xchange).
</li><li>Experience with ERP systems (especially Deltek Vantagepoint and/or Sustain) is a plus.
</li><li>Skilled in document editing, proofreading, and formatting.
</li><li>Detail-oriented and organized.
</li><li>Strong communicator&mdash;both written and verbal.
</li><li>Team player with a flexible, proactive attitude.
</li><li>Comfortable in fast-paced, deadline-driven environments.
</li><li>Problem solver with a willingness to learn and take on varied tasks.
</li></ul>Diversity, equity, and inclusion (DE&amp;I) are at the core of who we are and want to be.
 
 
SLR is proud to be an Equal Employment Opportunity / Affirmative Action Employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, gender, sexual orientation, civil union status, age, citizenship, marital status, disability, gender identity or expression, genetic information, or veteran status.
 
 
At SLR, we embrace diverse cultures, perspectives, skills, and experiences within and outside our organization. We respect and celebrate differences and want to ensure that we continuously strive to build a place where everyone feels included and is encouraged to be their authentic self.
 
 
We are committed to these values, and our SLR Culture &amp; Diversity Team works to actively promote diversity, equity, and inclusion across our people and talent processes, operations, and client work around the world. If you have a disability and need reasonable accommodations at any point in the application or interview process, please contact us at careers-us@slrconsulting.com .</div>

Administrative Assistant

Flagler Health

<div>
 Flagler Health is building the clinical operating system for modern musculoskeletal care.
 
 
 We partner with MSK provider groups and specialty clinics to help them grow, operate more efficiently, and deliver better longitudinal care across patient acquisition, clinical workflows, and ongoing patient engagement. Our platform sits at the intersection of care delivery and clinic operations, helping providers capture more value across the full patient lifecycle.
 
 
 We&rsquo;ve recently raised our Series B and are entering our next phase of growth. We&rsquo;re hiring a Head of Marketing to build and scale the marketing engine that will drive that growth.
 
 
 This is a pipeline and revenue role. Success means generating high-quality pipeline from the right provider groups, and helping convert that into revenue in a complex, trust-driven market.
 
 
 
 Position Overview
 
 
 
 The Patient Scheduler is responsible for managing appointment scheduling activities for partner clinics and provider groups, including new patient consults, follow-up visits, and rescheduled appointments. This role requires speed, accuracy, strong communication, and consistent adherence to clinic workflows, escalation procedures, and privacy requirements.
 
 
 
 Core Responsibilities
 
 
 
 <ul>
 <li>
 Manage and track patient scheduling activities for partner clinics and provider groups
 </li>
 <li>
 Scheduling patients for consults to discuss advanced treatment options according to practice-specific protocol
 </li>
 <li>
 Handle a high volume of inbound and outbound calls, with an expected volume of approximately 500&ndash;600 calls per week
 </li>
 <li>
 Answering patient questions and providing education related to recommended treatment options that supports the provider's recommended plan of care
 </li>
 <li>
 Reviewing treatment plans and provider notes in designated EHR systems and documenting pertinent information for efficient patient tracking and follow-up
 </li>
 <li>
 Communicate appointment details, scheduling instructions, and next steps clearly and professionally to patients
 </li>
 <li>
 Follow clinic-specific scheduling workflows, provider preferences, and escalation procedures consistently
 </li>
 <li>
 Maintain accurate documentation and protect patient information in compliance with HIPAA and all applicable privacy and confidentiality requirements
 </li>
 <li>
 Support additional scheduling, administrative, and operational duties as assigned
 
 
 </li>
 </ul>
 
 Performance Expectations
 
 
 
 This is a high-accountability role with clear expectations around productivity, quality, and reliability. Success in this role requires:
 
 
 <ul>
 <li>
 Consistently manage 500&ndash;600 calls per week and deliver scheduling results across assigned accounts, with a target of at least 2 bookings per account and no fewer than 6 total bookings per day.
 </li>
 <li>
 Maintain strong accuracy in scheduling, patient demographics, insurance entry, and visit-related documentation
 </li>
 <li>
 Keep work queues, follow-ups, and assigned tasks current and complete
 </li>
 <li>
 Demonstrate reliability, responsiveness, and professionalism in a remote work environment
 </li>
 <li>
 Follow workflows exactly and escalate issues promptly when needed
 </li>
 <li>
 Deliver a positive and efficient patient experience on every interaction
 
 
 </li>
 </ul>
 Failure to meet productivity, quality, documentation, attendance, or workflow expectations may result in performance management.
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Prior experience in patient scheduling, healthcare operations, medical front desk, or a similar high-volume coordination role
 </li>
 <li>
 Ability to navigate various EHR systems and handle patient information accurately
 </li>
 <li>
 Ability to communicate confidently and empathetically with patients over the telephone using clear communication skills
 </li>
 <li>
 Excellent organizational skills and attention to detail
 </li>
 <li>
 Ability to multitask and prioritize responsibilities in a fast-paced environment
 </li>
 <li>
 Ability to work independently and maintain consistent performance in a remote setting
 
 
 </li>
 </ul>
 
 Compensation And Benefits
 
 
 
 This position is an exempt full-time role with annual base compensation of $50,000-$55,000, based on experience, paid in accordance with the Company's payroll practices.
 
 
 
 Our values
 
 
 
 This is what you can expect of your teammates at Flagler:
 
 
 <ul>
 <li>
 Persistence + ownership of outcomes: We wear many hats and aren&rsquo;t afraid to run through walls to solve hard problems.
 </li>
 <li>
 Personal + professional growth: We push ourselves to learn new things and embrace challenges, even if it means that we sometimes fail.
 </li>
 <li>
 Don&rsquo;t take things personally: We value and react quickly to constructive feedback.
 </li>
 <li>
 Speed is our ally: In the fast-paced world of startups, we understand the value of moving swiftly. We thrive on the adrenaline of working rapidly.
 </li>
 <li>
 Be Right: We are highly detailed oriented and try to be right, a lot.
 </li>
 </ul>
</div>

Patient Scheduler

Magnite

<div>
 
 
 Office Assistant
 
 
 
 
 
 
 New York, NY
 
 
 
 
 
 
 Part-time (T/W/TH in-office)
 
 
 
 
 At Magnite, we cultivate an environment of continuous growth and collaboration. Our work impacts what millions of people read, watch, and buy, and we&rsquo;re looking for people to help us tackle that responsibility with creativity and focus. Magnite (NASDAQ: MGNI) is the world&rsquo;s largest independent sell-side advertising platform. Publishers use our technology to monetize their content across all screens and formats, including CTV / streaming, online video, display, and audio. Our tech fuels billions of transactions per day!
 
 
 Magnite is seeking a highly organized and service-oriented Receptionist for our New York office to support daily operations and deliver exceptional client-facing hospitality. This role is ideal for someone with a proactive attitude, excellent communication skills, and a passion for creating a positive workplace and visitor experience. The position requires strong attention to detail and communication; this role is ideal for someone who brings positive energy and an eagerness to learn, serve, and grow. The Receptionist must be flexible, able to work in a fast-paced environment, and responsible for cultivating an amazing office space for the Magnite employees and clients. Success is determined by ensuring that office operations and procedures run smoothly and creatively, and maintaining a customer-first attitude to provide exceptional service.
 
 
 
 In This Role You Will
 
 
 
 <ul>
 <li>
 Greet and assist visitors, clients, and vendors at the front desk with professionalism and warmth.
 </li>
 <li>
 Partner with building management to provide guest passes and access for guests and visiting employees. Ensure guests are allowed through security without issues.
 </li>
 <li>
 Assist with conference room booking, snack and drink provisions, and IT configurations for client meetings
 </li>
 <li>
 Manage office supplies, assist deliveries, and keep shared spaces tidy and clutter-free
 </li>
 <li>
 Manage office access requests for clients and employees
 </li>
 <li>
 Liaise with building management and vendors to ensure cleanliness, safety, and efficient facilities operations
 </li>
 <li>
 Assist with projects as needed
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 1&ndash;2 years of office, reception, or facilities experience preferred
 </li>
 <li>
 Excellent interpersonal, organizational, and written communication skills
 </li>
 <li>
 Ability to lift items (15&ndash;40 lbs) and manage high-traffic areas with ease
 </li>
 <li>
 Detail-oriented, reliable, and adaptable in a fast-paced, client-focused environment
 
 
 </li>
 </ul>
 
 Perks And Benefits
 
 
 
 <ul>
 <li>
 Daily In-Office Lunch
 </li>
 <li>
 401k Retirement Savings Plan with Employer Match
 
 
 </li>
 </ul>
 
 Company Culture
 
 
 
 We believe collaboration is essential to success. Magnite&rsquo;s hybrid schedule includes two days worked remotely (Monday and Friday) and three days on-site (Tuesday, Wednesday and Thursday). Our offices provide catered lunches, beverages, snacks, training and development, and office events to support your work week. We also understand you have appointments, families, hobbies, and other commitments. Magnite strives to maintain a healthy work/life integration for all employees so you can bring your best every day - both at work and at home.
 
 
 <ul>
 <li>
 Community Service and Volunteer Events
 </li>
 <li>
 Company-Matched Charitable Contributions
 </li>
 <li>
 Wellness Coach and Mental Health Support
 </li>
 <li>
 Career Development Initiatives and a Career Growth Framework
 </li>
 <li>
 Culture and Inclusion Programs
 </li>
 <li>
 Bonusly Peer-to-Peer Recognition Program
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 The world's leading agencies and brands trust our platform to access brand-safe, high-quality ad inventory and execute billions of advertising transactions each month. Anchored in bustling New York City, sunny Los Angeles, mile-high Denver, historic London, and down under in Sydney, Magnite has offices across North America, EMEA, LATAM, and APAC.
 
 
 In NY, the base salary range for this position is: $20/per hour - $22/per hour in addition to an annual variable bonus based on performance and company equity (NASDAQ: MGNI).
 
 
 
 Our Commitment: We aim to incorporate a wide range of voices into our Magnite culture, cultivating an environment where employees feel welcomed, cared for, and encouraged to freely share ideas. We are committed to employee growth, collaboration, inclusion, and innovation. We invest in Magnite&rsquo;s local communities. We seek talent from all backgrounds to champion corporate values of seeing the big picture and being catalysts of change.
 
 
 
 Want to learn more about us?
 
 
 Check out our blog for Magnite announcements and Ad Tech industry news!
 
 
 
 
 Recruiting Agency Notice
 
 
 
 
 
 Magnite does not accept agency resumes and is not responsible for any fees related to unsolicited resumes.
 
</div>

Office Assistant (Part Time)

Careers In Travel | Destination Planners

<div>
 
 Job Title
 
 
 
 Work From Home-Online Hotel Coordinator-Entry Level
 
 
 
 About Us
 
 
 
 We are a travel planning company dedicated to creating unforgettable experiences for every type of traveler. From romantic getaways and family vacations to group trips and business stays, we provide personalized hotel and resort booking services with care and attention to detail.
 
 
 
 Position Overview
 
 
 
 We&rsquo;re looking for a motivated and detail-oriented
 
 Online Hotel Coordinator
 
 to join our remote team. This is an
 
 entry-level
 
 role ideal for someone eager to begin a career in the travel industry. You&rsquo;ll help match clients with the perfect hotel accommodations, manage bookings, and provide outstanding customer support throughout the planning process.
 
 
 
 Key Responsibilities
 
 
 
 Assist clients in researching and booking hotel and resort accommodations
 
 
 Respond to inquiries via email, phone, or chat in a timely, professional manner
 
 
 Review client preferences to recommend suitable lodging options based on budget, location, and travel dates
 
 
 Manage reservation details and updates using booking tools and systems
 
 
 Maintain accurate client records and documentation
 
 
 Support post-booking needs such as changes, special requests, or follow-up questions
 
 
 Stay informed on current travel trends, hotel promotions, and destination offerings
 
 
 
 Qualifications
 
 
 
 No prior travel industry experience required&mdash;training provided
 
 
 Strong communication and customer service skills
 
 
 Organized, dependable, and detail-oriented
 
 
 Comfortable working remotely and managing tasks independently
 
 
 Tech-savvy with basic knowledge of online platforms (booking systems a plus)
 
 
 Must be 18 years or older with reliable internet access and a computer
 
 
 
 What We Offer
 
 
 
 Passion for travel and helping others plan great experiences
 
 
 Remote, flexible work environment
 
 
 Entry-level onboarding and continuous training
 
 
 Supportive team and professional development opportunities
 
 
 Access to industry tools and hotel booking platforms
 
 
 Travel perks and performance-based incentives
 
 
 
 Work Environment
 
 
 
 This is a remote position with flexible hours. It&rsquo;s perfect for individuals who are self-motivated, enthusiastic, and ready to start a fulfilling path in the travel and hospitality industry.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Online - Hotel Coordinator-Entry Level

Jannine Abadi Associates

&middot;Job Overview We are seeking a dynamic and highly organized Administrative Assistant/Office Coordinator to join an Apparel Company in NYC. This entry level position is great for a recent College Graduate looking to move into the Fashion Apparel world!This role is vital in ensuring the smooth operation of our office environment, providing exceptional support to staff and visitors, and managing daily administrative tasks with efficiency and professionalism. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, ready to contribute to a positive and productive workplace atmosphere.Responsibilities<ul><li>Serve as the first point of contact at the front desk, greeting visitors and directing them appropriately</li><li>Manage multi-line phone systems, screen calls, and handle inquiries with professionalism and courtesy</li><li>Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents</li><li>Plan office engagement events</li><li>Coordinate catering and logistics</li><li>Support onboarding with HR</li><li>Coordinate calendar management, including scheduling meetings, appointments, and events for staff members</li><li>Provide administrative support to the leadership team, and cross-functional teams, as needed</li><li>Manage travel arrangements</li><li>Prepare meeting materials and logistics</li><li>Support ad hoc executive requests and special projects</li><li>Oversee office supply inventory, place orders as needed, and ensure the office remains well-stocked and functional</li><li>Provide customer support via phone or email, addressing questions or concerns promptly and effectively</li><li>Assist with proofreading documents, preparing reports, and handling clerical duties such as copying, scanning, and mailing</li><li>Obsessed with keeping the office space clean and organized</li><li>Comfortable coordinating vendors and managing operational logistics</li></ul>Skills<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications Canva a plus!</li><li>Strong organizational skills with the ability to prioritize tasks efficiently</li><li>Excellent phone etiquette and customer service skills in a fast-paced environment</li><li>Experience with office management procedures and clerical responsibilities</li><li>Familiarity with multi-line phone systems and front desk operations</li><li>Demonstrated computer literacy with data entry accuracy and attention to detail</li><li>Effective time management skills to handle multiple responsibilities simultaneously</li></ul>Join us in creating an energetic work environment where your organizational talents will shine! This paid position offers an exciting opportunity to develop your administrative skills while supporting a vibrant team dedicated to excellence.Pay: $55,000.00 - $60,000.00 per yearWork Location: In person

Administrative Assistant/Office Coordinator

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