front desk coordinator

Revived

About Us Revived Wellness is a leading holistic health and wellness clinic in Houston, specializing in advanced, patient-centered therapies. Our services include Vitamin IV Therapy, Hyperbaric Oxygen Therapy, Hormone Replacement, Hair Restoration, Ozone Therapy, Peptides, Medical Weight Loss, and more. We take pride in creating a positive, uplifting environment that empowers our clients to feel their best inside and out.We are looking for a Front Desk / Client Coordinator with a warm, professional, and upbeat personality to join our growing team. The ideal candidate is passionate about wellness, organized, detail-oriented, and excited to help manage both front-office operations and assist with marketing initiatives.Position OverviewAs a Front Desk and Client Coordinator, you will be the first point of contact for our clients &mdash; setting the tone for an exceptional experience. This role supports our providers, nurses, and patients through administrative, organizational, and communication tasks to ensure smooth day-to-day operations.You will also play a key role in assisting our marketing and social media team, helping to coordinate campaigns, create content, and engage with our community online to grow brand awareness and patient engagement.Key ResponsibilitiesFront Desk &amp; Client Coordination<ul><li>Greet and check in all patients, visitors, and guests promptly and professionally</li><li>Manage appointment scheduling, confirmations, and follow-ups to maximize patient flow</li><li>Process check-outs, collect payments, and promote current specials or membership programs</li><li>Maintain an inviting, organized, and upscale reception area and treatment spaces</li><li>Answer phone calls and online inquiries with courtesy and comprehensive service knowledge</li><li>Conduct initial phone consultations and assist patients with pre- and post-care instructions</li><li>Review and maintain patient charts, ensuring all forms, consents, and records are complete</li><li>Assist providers during patient visits: rooming, charting, photography, and treatment support</li><li>Perform follow-up calls or messages to maintain client satisfaction and retention</li><li>Uphold HIPAA compliance and maintain confidentiality at all times</li></ul>Marketing &amp; Social Media Support<ul><li>Collaborate with the marketing team to coordinate promotions, patient campaigns, and events</li><li>Assist with filming, photography, and content creation for social media (Instagram, YouTube, etc.)</li><li>Engage with online followers by responding to comments and messages professionally</li><li>Help brainstorm creative ideas for posts, Reels, and patient education content</li><li>Track social media metrics and help identify growth opportunities</li><li>Ensure all marketing materials are aligned with brand voice and clinic standards</li></ul>Administrative &amp; Office Support<ul><li>Maintain accurate and organized patient data in EMR and office systems</li><li>Support team communication and coordinate between departments</li><li>Assist with supply organization, room preparation, and office cleanliness</li><li>Participate in staff meetings, training, and marketing events as needed</li></ul>Skills &amp; Qualifications<ul><li>Previous experience in a medical, aesthetic, or wellness office strongly preferred</li><li>Excellent communication and customer service skills</li><li>Strong multitasking, time management, and organizational abilities</li><li>Comfort using social media platforms for business (Instagram, TikTok, YouTube, etc.)</li><li>Proficiency in MS Office and patient management/EMR software</li><li>Professional appearance and positive, proactive attitude</li><li>Knowledge of IV therapy, peptides, or functional medicine is a plus</li></ul>Job Types: Full-time, Part-timePay: $15.00 - $20.00 per hourBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li></ul>Work Location: In person

Front Desk / Client Coordinator

Aeterna Aesthetics

Front Desk, Customer CoordinatorSchedule: Mon (9-6pm), Tues, Thurs (10-6pm), and every other Saturday (10-3pm).Duties:- Greet and welcome guests in a friendly and professional manner - Manage incoming calls and direct them to the appropriate department or individual - Understand all products and services provided by Aeterna and be able to educate clients.- Assisting with social media posts each day while onsite. - Comfort with creating content, editing and engaging with potential customers. - Assist with project coordination and administrative tasks as needed - Manage cash register and checkout - Coordinate and assist with event planning and execution - Transcribe documents and maintain organized files - Perform general clerical duties such as data entry, filing, and photocopyingSkills:- Previous experience working in an office or clerical role preferred - Strong communication skills, both verbal and written - Proficient in using Google Suite and other office software applications - Excellent organizational skills with the ability to multitask and prioritize tasks effectively - Attention to detail and accuracy in data entry and record keeping - Ability to work independently as well as part of a team - Knowledge of medical office procedures is a plusWe offer competitive compensation, opportunities for growth, and a positive work environment. If you are a motivated individual with excellent customer service skills, we would love to hear from you.Please submit your resume along with a cover letter detailing your relevant experience to [email protected]Job Type: Part-timePay: $16.00 - $18.00 per hourBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li></ul>Work Location: In person

Medical Spa Front Desk Customer Coordinator

THE PIANO GALLERY

Walk-In Interview: Front Desk / Sales Associate (Tagalog Speaker)Date: 8th December 2025 to 12th December 2025 Time: 11AM- 4PM Location: Melodica Head Office, Office 1001, Mazaya Business Avenue, Tower AA1, JLT, Dubai Contact: +971 52 434 7377Location: Dubai &ndash; Melodica Music AcademyWhy join us? At Melodica Music Academy, you&rsquo;ll be part of a lively, creative team where music meets customer service. We offer an upbeat, supportive environment and a chance to grow your career in both client-facing and sales roles.Role summary: You&rsquo;ll be the first point of contact for visitors and prospects&mdash;handling front-desk duties, enquiries, directing customers, and actively supporting our sales efforts. If you&rsquo;re confident, presentable, and love helping people, we want you onboard quickly.Key Requirements:<ul><li>Female candidates only.</li><li>Fluent in Tagalog and strong in English (both written &amp; verbal).</li><li>Minimum 2 years of proven experience in sales plus customer service/front-desk coordination.</li><li>Previous secretarial, front-desk or coordinator background is preferred.</li><li>Good computer skills and fast typing (minimum ~35 wpm).</li><li>Polished appearance and professional demeanour.</li><li>Must be currently in the UAE, available for immediate join &mdash; no notice period</li></ul>Why you&rsquo;ll enjoy working here:<ul><li>Dynamic job role combining reception, sales and client engagement.</li><li>Opportunity to be in a creative/musical environment (not a typical office).</li><li>Interaction with a variety of clients and potential for personal growth.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED5,500.00 per month

Front Desk/ Sales (Tagalog Speaker)

Johnson Controls

<div>What you will do
Front Office Coordinator is a key role reporting to the Operations Supervisor, and is responsible for providing efficient support and handle General Administration tasks, while providing efficient utilization of resources in accordance with applicable standards. The Front Office Coordinator will be based in Dubai and will be in-charge of general administrative, travel &amp; event planning, Technical training coordination activities.
As a member of this team, you will work within a vibrant environment that provides a platform for you to use your experience to generate satisfactory results.
How you will do it
As a Front Office Coordinator, your responsibilities will be:
Front Desk Management:<ul><li>
Greet and welcome visitors in a professional and friendly manner.</li><li>
Answer, screen, and forward incoming phone calls promptly.</li><li>
Direct guests to the appropriate person or department.</li></ul>
Communication:<ul><li>
Respond to inquiries via phone, email, or in person.</li><li>
Provide accurate information about the company to clients and visitors.</li></ul>
Office Management Assistance:<ul><li>
Monitor and maintain office supplies inventory.</li><li>
Coordinate with vendors for office maintenance and services.</li></ul>
Compliance &amp; Security:<ul><li>
Ensure adherence to security protocols for visitors and staff.</li><li>
Report any suspicious activity or safety concerns to management.</li></ul>
Travel and Event planning:<ul><li>
Coordinate travel administration and travel expenses for visitors and internal personnel. Included but not limited to reservations, mode of transportation, travel dates and accommodations.</li><li>
Help to prepare event schedules and coordinate with parties as needed.</li></ul>
What we look for
Required:<ul><li>High school education in business administration or a similar field</li><li>Fluency in English, both written and verbal</li><li>1-3 years of working experience / Internship experience in Admin / Coordinator related activities</li><li>Solid organizational skills including attention to detail and multi-tasking skills</li><li>Proficient in MS office</li></ul></div>

Front Office Coordinator (UAE nationals only)

NEW WORLD HORIZON GENERAL TRADING LLC

We Are Hiring: Reception &amp; Operations Coordinator &ndash; Dubai OfficeNew World Horizon is looking for a friendly, organized, and proactive Reception &amp; Operations Coordinator to support our daily office operations and front-desk activities in Dubai &ndash; experience in the oil &amp; gas industry is an advantage.Front Office &amp; Reception<ul><li>Welcome visitors, clients, and partners in a professional and friendly manner.</li><li>Answer and route phone calls, emails, and general inquiries.</li><li>Manage reception area, meeting room bookings, and guest arrangements.</li></ul>Operations &amp; Coordination<ul><li>Coordinate day-to-day office operations and support different departments.</li><li>Assist the operations team with documentation, follow-ups, and basic logistics.</li><li>Support coordination between Dubai office and other branches (UAE, Qatar, KSA).</li></ul>Administration &amp; Documentation<ul><li>Handle filing, scanning, and maintaining records and registers.</li><li>Prepare basic reports, letters, and internal communication when required.</li><li>Support in arranging courier, shipments, and office supplies.</li></ul>What We&rsquo;re Looking For<ul><li>Previous experience in reception / office administration / coordination (oil &amp; gas industry preferred).</li><li>Strong communication skills and customer-service mindset.</li><li>Good command of English (Arabic is a plus).</li><li>Organized, reliable, and able to multitask in a fast-paced environment.</li></ul>To Apply: Send your CV to: CAREERS@NWH.AEJob Type: Full-time

Reception & Operations Coordinator

Bodycentre Day Spa

Help Wanted: Front Desk / Phone Sales / Service CoordinatorLocation: Costa Mesa Business: Bodycentre Day Spa &amp; Fitness StudioDay Spa, Gym &amp; Biohacking facility. Busy, integrated day spa and wellness center seeking a Full-Time Front Desk / Phone Sales / Service Coordinator to join our team! Bodycentre combines a state-of-the-art gym, relaxing day spa, and innovative biohacking-recovery area&mdash;all under one roof. We pride ourselves on excellent service and a passion for helping clients achieve their wellness goals.Position Details:<ul><li>Full-Time, must be available for flexible training shifts</li><li>Open Monday&ndash;Thursday 9am&ndash;7pm, Friday &amp; Saturday 9am&ndash;5pm (Closed Sunday)</li></ul>Key Responsibilities:<ul><li>Answering phones and handling client inquiries</li><li>Greeting clients and assisting with check-in/check-out</li><li>New client intake forms and data entry</li><li>Scheduling and coordinating services</li><li>Setting up biohacking &amp; recovery modalities (Hyperbaric Oxygen, Light Therapy, BEMER, NanoVi, etc.)</li><li>Refreshing rooms, light cleaning, laundry, inventory, and other office duties</li><li>Ensuring a welcoming and organized environment for all clients</li></ul>Ideal Candidate:<ul><li>Highly organized and able to multitask in a fast-paced setting</li><li>Friendly, professional, and passionate about client service</li><li>Comfortable assisting clients with a range of wellness and health backgrounds</li><li>Experience with MindBody, ClassPass, and text messaging preferred</li><li>Quick learner with strong communication and organizational skills</li></ul>How to Apply: Call, stop by, or email your resume for review. Learn more about us at Bodycentre.comJoin our team and help clients feel their best every day!Job Types: Full-time, Part-timePay: $20.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>Employee discount</li><li>Flexible schedule</li></ul>Experience:<ul><li>Multi-line phone systems: 1 year (Required)</li></ul>Ability to Commute:<ul><li>Costa Mesa, CA 92626 (Required)</li></ul>Work Location: In person

Front Desk-Sales-Customer Service Coordinator

Arton Capital - Empowering Global Citizenship®

<div>
 
 
 Company Description
 
 
 
 Arton Capital empowers individuals and families to become Global Citizens by investing in second residence and citizenship around the world. As a global financial advisory firm, Arton plays a critical role in helping governments, industry professionals, and investors achieve their goals efficiently. With over 15 offices worldwide, Arton Capital has attracted over US$ 4 billion in foreign direct investment and is part of The Arton Group, offering tailored services for Global Citizens.
 
 
 
 
 
 Position Overview:
 
 
 Arton Capital is seeking a professional, proactive, and highly organized Receptionist and Admin Coordinator to serve as the first point of contact for our Dubai office. This role is essential in ensuring the smooth running of daily administrative and front desk operations. The ideal candidate will manage reception duties, support administrative functions across departments, and coordinate travel arrangements for staff, while maintaining a high standard of confidentiality and efficiency.
 
 
 
 
 
 Key Responsibilities:
 
 
 Reception Duties
 
 
 Greet and welcome clients, guests, and staff in a professional and courteous manner.
 
 
 Answer and route incoming calls promptly and professionally.
 
 
 Manage all front desk activities, including mail and courier services.
 
 
 Maintain a clean, organized, and welcoming reception area.
 
 
 
 
 
 Administrative Coordination
 
 
 Provide day-to-day administrative support to all departments as needed.
 
 
 Maintain office supplies inventory and place orders when necessary.
 
 
 Coordinate meeting room bookings and ensure meeting spaces are prepared and equipped.
 
 
 Support the HR Director with scheduling, documentation, and internal communication tasks.
 
 
 Assist in document filing, scanning, and digital recordkeeping.
 
 
 Liaise with building management for maintenance, security, and general office services.
 
 
 
 
 
 Travel Coordination
 
 
 Arrange domestic and international travel for staff, including flight bookings, hotel accommodations, visas, and transportation.
 
 
 Ensure timely issuance of travel itineraries and necessary documentation.
 
 
 Monitor travel budgets and support cost-effective booking decisions.
 
 
 Maintain a centralized travel log for recordkeeping and reporting purposes.
 
 
 
 
 
 Requirements:
 
 
 Proven experience in a receptionist, administrative, or office coordinator role.
 
 
 Excellent verbal and written communication skills in English.
 
 
 Strong organizational and multitasking abilities.
 
 
 Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
 
 
 Experience with travel booking platforms or agencies is a plus.
 
 
 Professional demeanor with a customer-oriented attitude.
 
 
 Discretion and confidentiality in handling sensitive information.
 
 
 
 
 
 Preferred Qualifications:
 
 
 Diploma or Bachelor&rsquo;s degree in Business Administration or a related field.
 
 
 Prior experience in a multinational or financial services company.
 
 
 
 
 
 How to Apply:
 
 
 Interested candidates may submit their CV and a brief cover letter to:
 
 
 
 HR@artoncapital.com
 
 
 
 Only shortlisted applicants will be contacted.
 
 
 
 
 
 
 
 
 
 
 
 
 
</div>

Front Desk Receptionist and Administration Coordinator

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