front desk coordinator

Robert Half

<div>
 
 Robert Half is looking for an on-site temporary front desk coordinator for our community management client in Hayward! This individual would serve as the primary point of contact for homeowners, vendors, and maintenance staff at a quiet residential community. This role focuses on delivering exceptional customer service, handling requests, and supporting daily office operations independently.
 
 
 
 
 
 
 Front Desk Coordinator Responsibilities:
 
 
 
 
 
 
 Greet and assist visitors, answer phone calls, texts, and emails with professionalism
 
 
 Submit, track, and follow up on maintenance work orders
 
 
 Support the General Manager with administrative tasks, documentation, and reporting
 
 
 Accept and process checks for clubhouse usage
 
 
 Address homeowner account questions, escalating complex issues as needed
 
 
 Work independently as the sole office representative
 
 
 
 
 
 
 Key Qualities &amp; Software:
 
 
 
 
 
 
 Patient and customer-focused
 
 
 Excellent communication skills
 
 
 Strong problem-solving abilities
 
 
 Able to work independently
 
 
 Positive, approachable, and responsive
 
 
 MS Office Suite
 
 
 Zoome
 
 
 
 
 
 If you are interested in this front desk coordinator position, please apply today!
 
 
 &bull; Minimum of 2 years of experience in a front desk or administrative role.
 
 &bull; Proficiency in receptionist duties, concierge services, and customer service.
 
 &bull; Strong skills in answering inbound calls, email correspondence, and written communication.
 
 &bull; Familiarity with processing checks and managing maintenance requests.
 
 &bull; Experience with vendor management and handling walk-ins.
 
 &bull; Competence in using Microsoft Office Suites and Zoom.
 
 &bull; Ability to work independently with excellent problem-solving skills.
 
 &bull; Patient, responsive, and adaptable to customer needs.
 
 TalentMatch
 
 &reg;
 
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Front Desk Coordinator

<div>
 We are looking for a Front Desk Coordinator to join our team in Lancaster, Pennsylvania. This Contract to permanent position is ideal for an organized and detail oriented individual who excels at delivering exceptional customer service and maintaining smooth office operations. The role involves managing front desk activities, clerical tasks, and supporting various office functions to ensure efficiency.
 
 
 Responsibilities:
 
 &bull; Greet and assist visitors by determining their needs and directing them to the appropriate personnel.
 
 &bull; Handle incoming calls with a detail oriented approach, providing information about the organization and addressing inquiries.
 
 &bull; Maintain a calm and detail oriented demeanor when managing challenging or upset callers.
 
 &bull; Organize, file, and maintain case materials systematically.
 
 &bull; Order and manage office supplies to support daily operations.
 
 &bull; Perform various clerical duties such as sorting mail, photocopying, preparing shipments, and collating documents.
 
 &bull; Support the office with special projects and assignments as needed.
 
 &bull; Ensure the reception area remains tidy and welcoming for guests.
 
 &bull; Coordinate incoming and outgoing communications through a multi-line phone system.
 
 &bull; Experience in receptionist or front desk roles, preferably in a detail-oriented office environment.
 
 &bull; Proficiency in handling multi-line phone systems and managing inbound calls effectively.
 
 &bull; Strong organizational skills with attention to detail in filing and managing materials.
 
 &bull; Ability to maintain composure under pressure.
 
 &bull; Excellent verbal communication skills to interact with visitors and callers.
 
 &bull; Familiarity with basic clerical tasks, including mail distribution and photocopying.
 
 &bull; Capability to manage office supplies and ensure inventory is well-stocked.
 
 &bull; Flexibility to assist with special projects and adapt to varied office needs.
 
 TalentMatch
 
 &reg;
 
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

<div>
 
 We are looking for an organized and customer-focused Front Desk Coordinator to join our team in Bellingham, Washington. In this short-term contract position, you will play a key role in ensuring smooth daily operations, providing exceptional service to guests, and managing administrative tasks with efficiency. This role is perfect for someone who thrives in a fast-paced environment and enjoys being the first point of contact for visitors and clients.
 
 
 
 
 
 Responsibilities:
 
 
 &bull; Greet and assist visitors with a welcoming and detail-oriented demeanor.
 
 
 &bull; Manage a multi-line phone system, directing calls to the appropriate departments or individuals.
 
 
 &bull; Provide concierge-level services, addressing inquiries and ensuring guest satisfaction.
 
 
 &bull; Handle inbound calls efficiently, offering accurate information and solutions.
 
 
 &bull; Perform administrative tasks, including scheduling, data entry, and document management.
 
 
 &bull; Coordinate office facilities to maintain a clean and organized environment.
 
 
 &bull; Support team members with various clerical and operational needs.
 
 
 &bull; Ensure compliance with company policies and procedures in all front desk activities.
 
 
 &bull; Collaborate with other departments to streamline communication and operations.
 
 
 
 &bull; Proven experience in receptionist or front desk roles.
 
 
 &bull; Familiarity with managing a multi-line phone system.
 
 
 &bull; Strong communication skills, both verbal and written.
 
 
 &bull; Ability to multitask and prioritize tasks effectively in a busy setting.
 
 
 &bull; Proficiency in basic administrative software and tools.
 
 
 &bull; Previous experience in concierge or facilities coordination is a plus.
 
 
 &bull; Highly organized and detail-oriented with a proactive approach.
 
 
 TalentMatch
 
 &reg;
 
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

<div>
 We are looking for an organized and customer-focused Front Desk Coordinator to join our team in Sheboygan, Wisconsin. In this long-term contract position, you will play a vital role in ensuring smooth operations at the front desk while providing exceptional service to patients and visitors. This is an excellent opportunity for individuals with strong communication skills and a knack for managing multiple tasks effectively.
 
 
 Responsibilities:
 
 &bull; Welcome patients and visitors with a friendly and detail-oriented approach, ensuring a positive first impression.
 
 &bull; Coordinate appointment schedules for two clinical therapists and manage the flow of patient sessions efficiently.
 
 &bull; Schedule follow-up appointments and maintain accurate records of calendar availability.
 
 &bull; Conduct follow-up calls to patients to confirm appointments or provide additional information.
 
 &bull; Respond to general inquiries and assist walk-in patients with their needs.
 
 &bull; Operate a multi-line phone system to handle inbound calls and direct them appropriately.
 
 &bull; Maintain a clean, organized, and welcoming front desk area to promote a positive environment.
 
 &bull; Support therapists by ensuring patients are prepared and ready for their scheduled sessions.
 
 &bull; At least 1 year of experience in receptionist or front desk roles.
 
 &bull; Proficiency in managing multi-line phone systems and handling inbound calls effectively.
 
 &bull; Strong organizational skills with the ability to schedule and coordinate appointments seamlessly.
 
 &bull; Excellent interpersonal and communication skills to interact professionally with patients and staff.
 
 &bull; Ability to maintain a clean and welcoming environment at the front desk.
 
 &bull; Familiarity with concierge services and providing exceptional customer support.
 
 &bull; Detail-oriented with the ability to manage multiple tasks simultaneously.
 
 TalentMatch
 
 &reg;
 
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

GI ALLIANCE

<div>GI Alliance is seeking an experienced Front Desk Coordinator I .
Duties of this position include, but are not limited to, the following:
Position purpose
Performs various clerical duties for office manager, or providers including: answering telephones, taking messages, scheduling appointments, copying, and creating/scanning charts. Responsible for data entry and patient account follow up, as well as monthly reports.
Responsibilities/Duties/Functions/Tasks:<ul><li>
Answer and screens high volume telephone calls in a courteous manner, and record messages for providers and other personnel.</li><li>
Schedule patient appointments and procedures according to established policies and procedures.</li><li>
Check-in patients upon arrival at the office as well as check-out upon departure.</li><li>
Obtain accurate information from patients and ensure all registration forms are complete.</li><li>
Collect patient and insurance payments and reconcile charges on a daily basis.</li><li>
Verify account balances and refunds for accuracy. Provide information to patients regarding unpaid balances.</li><li>
File records in appropriate sections of patient charts in EMR.</li><li>
Prepare patient charts in advance and scan documents into charts in EMR.</li><li>
Transcribe letters and create forms as needed.</li><li>
Maintain files and records in a confidential manner.</li><li>
Maintain organization and efficiency of front office, including office supply inventory.</li><li>
Maintain patient confidentiality.</li><li>
Perform other related duties as directed or assigned.</li></ul>
Qualifications
Education: High school diploma or GED.
Experience: Minimum of two years of experience in a medical office, front office or scheduling experience preferred.
Requirements for Level I Status:<ul><li>
Entry level (1-4 years experience) and/or meet the basic requirements of the job with the need for additional supervision.</li><li>
Excess of 4 years experience if meeting only the basic requirements of the job with need for additional supervision.</li></ul>
Performance Requirements:<ul><li>
Knowledge of clinic policies and procedures.</li><li>
Knowledge of computer programs and applications.</li><li>
Knowledge of basic arithmetic to make calculations, balance and reconcile figures, and make changes accurately.</li><li>
Skill in operating office equipment</li><li>
Skill in handling paperwork/filing adequately.</li><li>
Skill in handling incoming phone calls and triaging appropriately.</li><li>
Skill in written and verbal communication.</li><li>
Ability to learn/use other computer programs including Microsoft&reg; Excel, e-mail, Internet, and Microsoft&reg; PowerPoint.</li><li>
Ability to sort and file materials correctly by alphabetic or numeric systems.</li><li>
Ability to flexibly respond to changing demands.</li><li>
Ability to organize and prioritize tasks effectively.</li></ul>
GI Alliance is an Equal Opportunity Employer. We are committed to creating an inclusive, welcoming, and equitable work environment. Our company values and celebrates the diversity of our physicians, staff and patients. We firmly believe our service is greatly enriched by our diversity of thought, experience, perspective, culture, and background.
Please Note: All job offers are contingent on the successful completion of pre-employment criminal history check.
NOTE: ALL APPLICATIONS MUST BE COMPLETED IN FULL FOR CONSIDERATION. 
 
No phone calls or agencies, please.
EEO/AA-M/F/disabled/protected veteran</div>

<div>
 We are looking for a dedicated Front Desk Coordinator to join our team in Atlanta, Georgia, on a contract basis. This role is ideal for someone who enjoys creating a welcoming environment while managing administrative tasks with precision. You will be the first point of contact for employees, guests, and vendors, ensuring an attentive and organized reception area.
 
 
 Responsibilities:
 
 &bull; Serve as the primary contact for greeting employees, guests, and vendors, ensuring a warm and attentive experience.
 
 &bull; Manage incoming calls using a multi-line phone system, directing them efficiently to the appropriate parties.
 
 &bull; Oversee daily office operations to maintain a productive and organized workspace.
 
 &bull; Coordinate and support company events and employee activities, including setup and cleanup.
 
 &bull; Ensure meeting rooms and common areas are clean, presentable, and well-stocked.
 
 &bull; Assist the Office Manager with administrative tasks and routine office procedures.
 
 &bull; Facilitate workstation setup and onboarding for new employees to ensure a smooth transition.
 
 &bull; Organize and maintain files, ensuring accessibility and accuracy of records.
 
 &bull; Provide concierge-style services to enhance the overall employee and guest experience.
 
 &bull; Proven experience in administrative assistance or front desk coordination.
 
 &bull; Proficiency in managing multi-line phone systems.
 
 &bull; Strong customer service and interpersonal skills.
 
 &bull; Competence in Microsoft Office Suite, including Excel, Outlook, and Word.
 
 &bull; Ability to handle data entry tasks with accuracy and efficiency.
 
 &bull; Exceptional organizational skills, including file management.
 
 &bull; Comfortable working in a fast-paced environment with attention to detail.
 
 &bull; Ability to communicate professionally and promptly with employees and visitors.
 
 TalentMatch
 
 &reg;
 
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Fresenius Medical Care

<div><div>This is a full time front desk coordinator role in our Queens, NY surgery center.
The center is open Monday through Saturday. We are looking for someone who has the flexibilty to work some Saturdays. Saturdays are expected to be half days. You can either work OT on Saturday or have some time off during the week.
Greeting patient, checking in and out patients, schedule procedures, arranging patient transportation, managing referrals, insurance autorization and verifcation.
Quarterly Bonus Opportunities:
Excellent benefits!</div><div>
PURPOSE AND SCOPE:
As the Patient Services Coordinator this position coordinates scheduling pre-procedure communication medical record documents EMR demographic data entry requirements for payers and Revenue Cycle greets patients and answers multi-line telephone and fax.
PRINCIPAL DUTIES AND RESPONSIBILITIES<ul><li>
Schedule and input all appointments scheduling module in a timely and efficient manner. Assure all pre-procedure/preoperative activities are scheduled or completed. Manages patient cancellations center cancellations (e.g. equipment issues) and additions to schedule in accordance to center scheduling parameters. Print patient schedule and pull patient charts daily.</li><li>
Facilitates the admission process by professionally greeting all patients and visitors and obtain patient identification and insurance information to initiate admissions process.</li><li>
Assemble file and maintain patient medical records and financial records in a confidential and secure manner</li><li>
Complete front-end process of billing procedure ensuring all information is entered into the computer registration module.</li><li>
Performs Insurance Verification process and completes all required processes for prior authorizations or other actions required by payor.</li><li>
Assist with patient transportation if the patient qualifies per the Company Transportation Policy.</li><li>
Ensure appropriate signatures are included on all necessary chart and admissions data in accordance with FMCNA policies and procedures.</li><li>
Ensure accuracy when scanning and filing documents and completes within 24 hours of completed visit including physician reports to referral sources.</li><li>
Communicate all changes about procedure and insurance which is identified during patient visit to appropriate internal parties and directly to the patient record immediately.</li><li>
Perform daily encounter checks to assure reporting accuracy. &ndash; what is this?</li><li>
Coordinates collection processing maintenance storage retrieval documentation and distribution of medical records per policy and procedure.
</li><li>Assures documentation of logs of medical record release.
</li><li>Provides information to parties engaged in research or study projects involving patient care and utilization of services in accordance with policy.</li><li>
Oversees the materials going in and out of the office including inventory shipments and deliveries.
</li><li>Other duties as assigned.</li></ul>
PHYSICAL DEMANDS AND WORKING CONDITIONS:<ul><li>
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</li><li>
The work environment is characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials.</li><li>
Day to day work includes desk and computer work and interaction with patients facility staff and physicians.</li></ul>
SUPERVISION:<ul><li>
None</li></ul>
EDUCATION:<ul><li>
High School Diploma or an equivalent combination of education and experience Associate Degree or higher preferred</li></ul>
EXPERIENCE AND REQUIRED SKILLS:<ul><li>
1 &ndash; 2 years&rsquo; related experience preferably in a medical setting with insurance billing.</li><li>
Proficient in the use of computers and related software such as Microsoft Office is necessary.</li><li>
Excellent communication skills &ndash; verbal and written.</li><li>
Ability to handle several tasks simultaneously.</li><li>
Ability to adapt to supporting software applications.</li></ul> 
 
Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.
Pay rate: 16-25//hr.</div>
EOE, disability/veterans</div>

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