front desk coordinator

Little Academy Nursery

<p>Mind Institute is a leading multidisciplinary therapy clinic in Qatar, dedicated to providing high-quality, evidence-based therapeutic services for individuals and families. Our licensed clinicians deliver psychology, speech and language therapy, occupational therapy, physiotherapy, and ABA therapy within a supportive and professional environment.</p><p>We are seeking a skilled Clinic Administrator and Front Desk Coordinator to support our therapy services. This role is essential to the smooth daily operation of the clinic and to ensuring a positive, organized experience for our clients and clinical team.</p><p><b>Key Responsibilities</b></p><ul><li>Manage appointment scheduling, rescheduling, confirmations, and therapist diaries</li><li>Support the daily administrative operations of the clinic</li><li>Maintain accurate and confidential client records</li><li>Coordinate client communications, inquiries, and follow-ups professionally</li><li>Provide administrative support to therapists and management</li><li>Ensure a welcoming and organized front desk environment</li></ul><p><b>Requirements</b></p><ul><li>Bachelor&rsquo;s degree in Administration, Business, or a related field</li><li>Previous administrative or front desk experience (healthcare experience is an advantage)</li><li>Strong organizational and communication skills</li><li>Ability to manage multiple tasks in a structured and calm manner</li><li>Proficiency in MS Office and scheduling systems</li><li>Bilingual in Arabic and English</li><li>Professional attitude with a willingness to learn and grow</li></ul><p>I would also like to add a section about our offerings to attract the right talent:</p><p><b>What We Offer</b></p><ul><li>Structured and professional clinical environment</li><li>Growth opportunities within a multidisciplinary team</li><li>Supportive leadership and clear operational systems</li></ul><p>If you are organized, proactive, and committed to delivering excellent client service in a healthcare setting, we would like to hear from you.</p><p>Job Type: Full-time</p>

Clinic Administrator & Front Desk Coordinator

Smile Doctors

The vision of Smile Doctors is our people-first culture which creates an environment of passionate, caring Team Members dedicated to providing fun and encouraging relationships with each other and our patients. Smile Doctors offers every Team Member the opportunity to be a part of something bigger. We focus on the importance of the individual and recognize that each person on our Team has something great to offer. We recognize talents and strengths and take care to nurture those abilities to help our Team Members grow into successful people in their careers, in our organization, and beyond.
<br><br>
Looking for a career that makes you smile?
<br>We’re seeking a Front Desk Coordinator I to join our growing team.
<br><br>
<b>How you’ll make us better:</b><br>
Greets and receives customers, determines nature of visit, and notifies appropriate team member(s).
<br>Performs various administrative duties.
<br><br>
<ul>
<li>Welcomes visitors to the practice and provides information about clinic features</li>
<li>Answers, screens, and routes incoming calls and takes messages as needed</li>
<li>Checks-in and collects general information from patients on their first visit</li>
<li>Verifies insurance information</li>
<li>Notifies clinicians of patient arrival and readiness</li>
<li>Makes appointments for returning patients as necessary</li>
<li>Prints/reprints appointment reminders and school/work excuses</li>
<li>May make changes to the patient schedule as necessary</li>
<li>Coordinates payment arrangements or account resolution</li>
<li>Receives, stores, and delivers shipments and mail</li>
<li>Takes payments and posts to account</li>
<li>Updates charts and patient information</li>
<li>Drives internal marketing initiatives and fosters participation from everyone</li>
</ul>
<b>Your special skills:</b><br>
We’re proud of our company culture and heritage of awesomeness. If you’ve got the following, you’ll fit right in:
<br><ul>
<li>Ability to communicate effectively verbally and in writing</li>
<li>Ability to listen and understand information verbally and in writing</li>
</ul>
<b>Prerequisites for success:</b><br>
<ul>
<li>Basic knowledge of Microsoft Office</li>
<li>Ability build rapport with patients</li>
<li>Ability to establish and maintain good working relationships with patients and coworkers</li>
</ul>
<b>The Perks:</b><br>
In exchange for the dynamic contribution you’ll bring to our team, we offer:
<br><ul>
<li>Competitive salary</li>
<li>Medical, dental, vision and life insurance</li>
<li>Short and long-term disability coverage</li>
<li>401(k) plan</li>
<li>2 weeks paid time off in your first year + paid holidays</li>
<li>Discounts on braces and clear aligners for you and your family members</li>
</ul>
Why Smile Doctors?
<br>As the nation’s leading Orthodontic Support Organization, Smile Doctors partners with local orthodontic practices to offer world-class patient care with hometown heart. We exist to love people first, straighten teeth second, and we work hard to maintain a people-first culture and cultivate a fun, encouraging environment.
<br><br>
Smile Doctors offers every Team Member the opportunity to be a part of something bigger. We nurture both talents and strengths, building each person’s abilities to help them find success in their career and beyond. As the fastest-growing organization of our kind in the industry, we’re looking for passionate, innovative professionals who can join us in changing the way the world smiles.
<br><br>
<b>Pay Range:</b> $23.00 - $25.00
<br><br>
This is the perfect opportunity to grow with an expanding organization! Apply today!
<br><br>
Smile Doctors and all our affiliating practices are proud to be an equal opportunity workplace and welcome diversity in our organization. We do not discriminate against any team member or applicant for employment regardless of age, race, color, national origin, religion, disability, veteran status, sex, sexual orientation, or gender identity.

Front Desk Coordinator I

Boardroom

<div><div><b>Front Desk Coordinator - Ft. Worth, TX - Alliance Town Center</b></div>
<div></div><div><div><div><div><div><b>You&rsquo;ve just discovered your career happy place.</b></div>
<div></div><div>At Boardroom Styling Lounge, our mission is to help our clients relax, look great and feel confident. We do this by hiring the most highly skilled stylists and barbers who build authentic connections with everyone who walks through our doors.</div>
<div></div><div>We aim to be the best place for you to build your career &ndash; step up and accept your position on our Boardroom!</div><br>
<div></div>
<div></div><div><b>Why join our team?:</b></div>
<div></div><div>At Boardroom Styling Lounge, we believe in taking care of our team just as much as we do our clients. Here&rsquo;s what you can look forward to when you join us:</div>
<ul><li><b>Career Growth </b>&ndash; Advance your career with ample opportunities to grow</li>
<li><b>Starting at $15/hour</b> plus Competitive Retail and Membership Sale Commissions</li>
<li><b>Comprehensive Benefits</b> &ndash; Health, Dental, Vision, Short- &amp; Long-Term Disability, and Life Insurance after just 60 days*</li>
<li><b>401K with Match</b>&ndash; Secure your future with a solid retirement plan</li>
<li><b>Paid Time Off </b>&ndash; Start accruing PTO on day 1, with up to 40hours per year</li>
<li><b>Paid Holidays</b> &ndash; Enjoy up to 7 paid holidays annually**</li>
<li><b>Wellness Perks </b>&ndash; Discounted gym and med-spa benefits to enhance your wellness and self-care
</li><li><b>Referral Bonuses</b> &ndash; Earn $1,000 for referring a friend to join our team</li>
<li><b>Exclusive Employee Discounts</b> &ndash; Save on the services and products you love</li>
<li><b>Employee Assistance Program</b> &ndash; Support when you need it most</li>
<li><b>Appointment-based Booking</b> (online/app/front desk)</li>
</ul>
<div></div><ul><li>Available for Full-Time employees</li></ul>
<div>** Paid holidays are for Full-Time employees who are regularly scheduled to work the day the holiday lands on</div><br>
<div>
</div><div></div><div><b>Job Responsibilities:</b></div>
<div></div><ul><li>Provide outstanding customer service to ensure everyone who walks through our door feels welcomed and valued</li>
<li>Book appointments and manage the salon&rsquo;s calendar effectively</li>
<li>Managing inbound and outbound calls with excellent phone etiquette</li>
<li>Respond to customer inquiries in a timely and professional manner</li>
<li>Utilize our POS system accurately to check in and out clients, collect payments, document client information, manage appointments, and manage memberships</li>
<li>Assist with marketing and sales by educating clients on products, services, and promotions
</li>
</ul><div></div><div><b>Job Requirements:</b></div>
<div></div><ul><li>Minimum of 2 years of customer service experience</li>
<li>Minimum 18 years of age to serve alcoholic beverages</li>
<li>Excellent client service skills</li>
<li>Professional appearance and demeanor</li>
<li>Ability to work well in a team setting</li>
<li>A positive, and uplifting attitude is a must</li>
<li>Ability to pay attention to detail and work in a fast-paced environment</li>
<li>Excellent communication abilities verbally, over the phone, and in messaging</li>
<li>Must be able to remain calm and professional in stressful situations</li></ul></div></div></div></div></div>

Front Desk Coordinator - DFW - Alliance Town Center

OneHealth

<div>
 <p>
  <strong>
   Duties and Responsibilities
  </strong>
 </p>
 <p>
  <strong>
   Functional
  </strong>
  :
 </p>
 <ul>
  <li>
   Customer Care Coordinator are the first contact point and will welcome/ greet the customer/ patients at the welcome desk/ reception desk.
  </li>
  <li>
   Manage front desk operations: Make sure that all customers/ patients be given the right service, conducts and, ensuring efficient and timely processing of patients, ensure smooth patient check-in and check-out. Obtains pre-patient registration, demographic and insurance information, as well answering phone calls and scheduling appointments. Collects co-payments at time of service and manages daily cash receipts.
  </li>
  <li>
   Demonstrates excellent customer service, escorting patients, responds promptly to patient, physician and clinical requests, while verifying patient information, processing payments, and resolving any billing discrepancies.
  </li>
  <li>
   Maintain accurate and confidential patient records, updating files and documents as needed.
  </li>
  <li>
   Handling approval process while verifying patient information and processing the approval.
  </li>
  <li>
   Ability to perform upselling &amp; cross-selling / promoting services to our existing customer according to their needs.
  </li>
  <li>
   Handle patients queries personally or via email.
  </li>
  <li>
   Handle cash and bank related transactions if assigned and ensure100% accuracy.
  </li>
  <li>
   Record &amp; maintain all patients data. Ensure accurate &amp; timely data entry into the system with zero errors.
  </li>
  <li>
   Maintain compliance to the standard operating procedures, manuals etc. without deviation in process.
  </li>
  <li>
   Inform the patients about the available services, products, and promotions.
  </li>
  <li>
   Encourage patients to provide feedback on services provided and their overall experience.
  </li>
  <li>
   Ensure that the entire process is completed within the mandated Turn Around Time.
  </li>
  <li>
   Work closely with healthcare professionals to ensure seamless communication and coordination of patient care
  </li>
  <li>
   Handling booking, scheduling, inquiries, transfer to physicians, tele services, customer complaints, billing inquiries, customer survey.
  </li>
  <li>
   Maintain a professional and courteous manner while protecting confidential patient information.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Requirements
  </strong>
 </p>
 <p>
  <strong>
   Education:
  </strong>
 </p>
 <p>
  Bachelor&rsquo;s degree from reputable university.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Experience:
  </strong>
 </p>
 <ul>
  <li>
   0-2 years
  </li>
  <li>
   Experience in medical center, customer service or related experience in a healthcare setting is preferred.
  </li>
  <li>
   Pharmaceutical/ Insurance/ medical/ healthcare background is a plus.
  </li>
  <li>
   Knowledge of patient registration, medical appointment scheduling, health insurance is a plus.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Skills:
  </strong>
 </p>
 <ul>
  <li>
   Very good in English.
  </li>
  <li>
   Superior written and verbal communication skills.
  </li>
  <li>
   Ability to organize and prioritize coordination of multiple jobs/assignments and remain levelheaded and focused even when faced with strict deadlines and last-minute deviations.
  </li>
  <li>
   Excellent communication skills and customer handling skills.
  </li>
  <li>
   Strong problem solving and analytical skills.
  </li>
  <li>
   Flexible team player.
  </li>
  <li>
   Eagerness to learn and be a pillar of support for the larger brand team.
  </li>
  <li>
   Proactive, Energetic, Action Oriented, and detail-driven
  </li>
  <li>
   Time Management.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job expectations:
  </strong>
 </p>
 <ul>
  <li>
   Customer Care Coordinator will work 48 hours per week.
  </li>
  <li>
   Customer Care Coordinator will be able to work based on rotational shifts so that the workload is kept fair to everyone/ colleagues.
  </li>
  <li>
   Medical Centers working hours are from 9:00 AM to 12:30 Midnight, the customer care coordinator will work 8 hours per day during these working hours rotationally.
  </li>
  <li>
   Ability to work flexible days and hours, including mornings, nights, weekends, and public holidays.
  </li>
  <li>
   Company operates shift patterns &amp; rosters that are designed around the needs of the business and medical center.
  </li>
  <li>
   Weekends/Off Days are variable/ change on a rotational weekly basis.
  </li>
  <li>
   Customer Care Coordinator could be relocated or assigned to another center/location based on business needs &amp; performance, either temporarily or permanently, and Employee will be informed in advance and will be fully aligned with the management.
  </li>
  <li>
   Punctuality: Responsible for arriving to work on time.
  </li>
  <li>
   Wearing company required full uniform according to management instructions and internal dress code policy.
  </li>
  <li>
   A formal training program is assured that Customer Care Coordinators are properly trained for the job, either online/web-based or instructor led training.
  </li>
  <li>
   Ensure full attendance &amp; completion of training course provided by the company.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Customer Care Coordinator position at Reception area
  </strong>
 </p>
 <ul>
  <li>
   Customer Care Coordinator are the first to interact with customers and are the ambassadors of the business.
  </li>
  <li>
   Customer Care Coordinator are company frontliners and will work at Reception area.
  </li>
  <li>
   Customer Care Coordinator will learn and use medical terminologies, medical billing and coding.
  </li>
 </ul>
</div>


Receptionist

Perfect Dose

<p><b>About Us:</b><br/>At <i>The Perfect Dose</i>, we pride ourselves on creating an elevated, welcoming experience that blends medical expertise with aesthetic artistry. We&rsquo;re looking for a warm, detail-oriented Patient Care Coordinator to be the heartbeat of our front office and ensure every patient feels cared for from start to finish.</p><p><b>Job Summary:</b><br/>The Patient Care Coordinator is the first impression for our patients&mdash;responsible for guiding them through their journey with professionalism, empathy, and efficiency. This role supports both clinical and operational functions, helping maintain a smooth flow between patients, providers, and administrative tasks.</p><p><b>Key Responsibilities:</b></p><ul><li>Welcome patients and provide an exceptional first impression&mdash;both in person and over the phone.</li><li>Manage appointment scheduling and confirmations to ensure optimal provider flow and patient experience.</li><li>Maintain accurate and confidential patient records, including treatment history and notes.</li><li>Communicate pre- and post-treatment instructions and ensure patients feel informed and supported.</li><li>Assist with payment processing, membership management, and promotional offers as needed.</li><li>Collaborate closely with providers and the aesthetics team to ensure seamless patient care.</li><li>Conduct follow-up calls and assist with review requests to maintain high patient satisfaction.</li><li>Support marketing and patient engagement initiatives, including special events and promotions.</li><li>Maintain an organized, professional front desk and uphold clinic standards for cleanliness and compliance.</li></ul><p><b>Qualifications:</b></p><ul><li>High school diploma or equivalent</li><li>Prior experience in a medspa, dermatology, or healthcare setting strongly preferred.</li><li>Strong communication and interpersonal skills with a natural ability to connect with patients.</li><li>Highly organized and capable of managing multiple priorities in a fast-paced environment.</li><li>Tech-savvy; comfortable using EMR systems, Microsoft Office, and scheduling platforms.</li></ul><p><b>Benefits:</b></p><ul><li>Competitive hourly pay and performance-based bonuses.</li><li>Growth and training opportunities within a collaborative, supportive team.</li><li>Full-time and part-time options available.</li><li>Employee discounts on services and skincare products.</li></ul><p>Pay: $20.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Education:</p><ul><li>High school or equivalent (Required)</li></ul><p>Experience:</p><ul><li>relavant : 2 years (Preferred)</li></ul><p>Ability to Commute:</p><ul><li>Chandler, AZ 85226 (Required)</li></ul><p>Work Location: In person</p>

Patient Care Coordinator

Sports Consulting Group

<p>Position Summary</p><p>This is a hybrid role that combines <b>front desk operations</b> and <b>social media / brand support</b>. The right person is friendly, organized, reliable, and comfortable creating content that reflects our brand and culture.</p><p>This role is ideal for someone who enjoys both <b>working with people in person</b> and <b>helping a brand grow online</b>.</p><p>Key Responsibilities Front Desk / Client Experience</p><ul><li>Greet players, parents, and visitors</li><li>Check athletes in for training, lessons, and programs</li><li>Answer phones, texts, and basic customer questions</li><li>Help manage scheduling and calendar updates</li><li>Maintain a clean, professional front desk area</li><li>Support coaches and staff with day-to-day facility needs</li><li>Assist with registrations, payments, and basic admin tasks</li></ul><p>Social Media / Brand Support</p><ul><li>Capture photos/videos during training, events, and team activities</li><li>Create and post social media content (Instagram, Facebook, etc.)</li><li>Help maintain a consistent brand look and voice</li><li>Assist with promoting events, programs, and announcements</li><li>Organize content ideas and maintain a posting calendar</li><li>Help create simple graphics, reels, and story posts</li><li>Track basic engagement and report what content performs well</li></ul><p>Qualifications</p><ul><li>Strong communication and customer service skills</li><li>Organized, dependable, and detail-oriented</li><li>Comfortable working in a fast-paced sports environment</li><li>Experience with social media content creation (Instagram/Reels preferred)</li><li>Basic photo/video editing skills (Canva, CapCut, Adobe Express, etc.)</li><li>Ability to multitask and manage front desk responsibilities while supporting content needs</li><li>Interest in baseball/softball or youth sports is a big plus</li></ul><p>Preferred (Not Required)</p><ul><li>Experience in a front desk, receptionist, or customer-facing role</li><li>Experience managing a brand or business social media account</li><li>Experience with scheduling software / CRM systems</li></ul><p>What Success Looks Like in This Role</p><ul><li>Families and visitors have a great front desk experience</li><li>Communication is clear and organized</li><li>Social media content is consistent, on-brand, and engaging</li><li>The facility looks and feels professional every day</li></ul><p>Job Type: Part-time</p><p>Pay: $22.00 - $25.00 per hour</p><p>Expected hours: 10 &ndash; 25 per week</p><p>Benefits:</p><ul><li>401(k)</li></ul><p>Work Location: In person</p>

Front Desk / Social Media Coordinator

BLUE WORLD

<p>A receptionist acts as the primary point of contact, greeting visitors, answering calls, and managing the front desk to ensure smooth office operations. They handle administrative tasks like scheduling, mail distribution, and maintaining reception area security. Key skills include professional communication, multitasking, organization, and customer service. <b>Key Responsibilities</b></p><ul><li><b>Front Desk Management:</b> Greeting clients, visitors, and guests warmly upon arrival, directing them to the appropriate person or office.</li><li><b>Call Management:</b> Answering, screening, and forwarding incoming phone calls, taking messages, and handling inquiries.</li><li><b>Administrative Support:</b> Scheduling appointments, managing calendars, sorting mail, scanning/filing documents, and managing meeting room bookings.</li><li><b>Security &amp; Safety:</b> Monitoring visitor access, issuing badges, and maintaining a secure and tidy front desk area.</li><li><b>Office Maintenance:</b> Managing office supplies, assisting with deliveries, and coordinating with facility staff.</li></ul><p><b>Required Skills and Qualifications</b></p><ul><li><b>Communication:</b> Excellent verbal and written communication skills.</li><li><b>Customer Service:</b> A professional demeanor with strong interpersonal skills.</li><li><b>Organization:</b> Strong multitasking and time-management abilities.</li><li><b>Technology:</b> Proficiency in Microsoft Office Suite (Word, Excel) and office equipment (printers, fax machines).</li><li><b>Experience:</b> Previous experience as a receptionist or in a similar administrative role is typically required.</li></ul><p><b>Common Work Environments</b><br/>Receptionists are found in various industries, including corporate offices, healthcare facilities, hospitality (hotels), and service businesses (salons, gyms). They often report to an Office Manager or Administrative Manager.</p><p>Job Type: Full-time</p><p>Pay: AED1,800.00 - AED2,500.00 per month</p>

Female Receptionist

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