front desk coordinator

wHydrate

Job Summary As a Front Desk Coordinator, you will be the first point of contact for our company, responsible for managing the front desk operations and ensuring a positive experience for all clients and employees.Job DescriptionAre you looking to work in a place where you are appreciated? Somewhere you are given the information needed to be successful but not micromanaged? An environment where communication and feedback are valued and rewarded? Do you want to join and build a new concept with a growing company? If so, come become part of the team at wHydrate as a Front Desk Coordinator. It is a job unlike any other...in many, many good ways! wHydrate is a medical spa that offers re-hydration therapy to an upscale market throughout the Southeast. We are hiring Front Desk Coordinators to improve our growing team. The position works in our comfortable, relaxing, spa-like, storefront location in premium retail locations.The Front desk coordinator job is a unique, low-stress job that assists in servicing upscale health and wellness clients.Job Responsibilities● Provide superior customer service to all our clients and members.● Understanding all our services and offerings to promote membership sales.● Represent the facility in a professional manner.● Prepare the facility for the client&rsquo;s arrival.● Assist in projects, marketing, and events as needed.Idealistic Candidate:● Energetic personality that is personable to ensure superior customer service.● Comfortable with people and able to communicate clearly and professionally.● Able to present themselves professionally.● Believes in health and wellness● Reliable and dependable to cover shifts during weekdays and weekends.Compensation:As a front desk coordinator you will receive your base hourly pay along with:● Commission from membership sales● Monthly bonuses for hitting important membership goalsThe wHydrate FamilyWe continue to look for staff members to not only join our team, but be part of our wHydrate Family. It is important for us to bring staff members on board that believe in the direction that we are going and the benefits that we bring to our communities. We also want all our staff to understand that we want to allow you to continue to grow professionally and will ensure that you have the resources given to you to be successful.Requirements - Proficiency in phone systems operation - Strong proofreading skills to maintain accuracy in communications - Efficient typing skills for data entry tasks - Computer literacy to handle electronic files and documents - Experience with clerical duties and organization - Ability to manage calendars effectively - Previous experience in sales or as a medical receptionist or clerk is a plusJob Type: Part-timePay: $12.50 - $25.00 per hourExpected hours: 8 &ndash; 26 per weekWork Location: In person

Front Desk Coordinator

Orchard Dental Care

Job Overview We are seeking an energetic and highly organized Front Desk Coordinator to be the welcoming face of our office. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer service to visitors, clients, and team members. Your proactive approach and strong organizational skills will ensure smooth daily operations, efficient scheduling, and effective communication across departments. This paid position offers a dynamic environment where your administrative expertise will make a meaningful impact on our team&rsquo;s success.Duties<ul><li>Greet visitors and clients warmly, ensuring a positive first impression for everyone entering the office</li><li>Manage multi-line phone systems, screen calls, and direct inquiries to appropriate staff members with professionalism and courtesy</li><li>Maintain accurate appointment calendars, schedule meetings, and coordinate conference room bookings using calendar management tools</li><li>Handle data entry tasks such as updating contact information, maintaining filing systems, and processing correspondence with precision</li><li>Support office management by organizing files, proofreading documents, and assisting with clerical duties including photocopying and scanning</li><li>Utilize computer skills across Microsoft Office Suite and Google Workspace to prepare reports, memos, and presentations</li><li>Provide customer support by addressing inquiries promptly via phone or email while demonstrating excellent phone etiquette and customer service skills</li><li>Insurance claim / pre-treatment processing is a plus</li></ul>Requirements<ul><li>Previous experience as a dental or medical receptionist is advantageous but not required</li><li>Proven experience in office management or administrative support roles with strong clerical skills</li><li>Familiarity with front desk operations, multi-line phone systems, and office equipment</li><li>Proficiency in computer literacy including Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry software</li><li>Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment</li><li>Bilingual abilities are a plus to serve diverse client needs effectively; Spanish</li><li>Strong typing skills along with attention to detail for proofreading and document accuracy</li><li>Customer service orientation with professional phone etiquette and interpersonal skills</li><li>Personal assistant or bookkeeping experience is beneficial for supporting various administrative functions</li><li>Ability to manage time effectively while handling multiple responsibilities simultaneously</li><li>Join us as a Front Desk Coordinator to bring your vibrant energy and meticulous organizational talents into a role that keeps our office running smoothly. Your dedication will help create a welcoming environment where clients feel valued and staff are supported every day!</li></ul>Pay: $18.00 - $30.00 per hourExpected hours: 14.0 &ndash; 36.0 per weekBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

GI ALLIANCE

<div>GI Alliance is seeking an experienced Front Desk Coordinator I .
Duties of this position include, but are not limited to, the following:
Position purpose
Performs various clerical duties for office manager, or providers including: answering telephones, taking messages, scheduling appointments, copying, and creating/scanning charts. Responsible for data entry and patient account follow up, as well as monthly reports.
Responsibilities/Duties/Functions/Tasks:<ul><li>
Answer and screens high volume telephone calls in a courteous manner, and record messages for providers and other personnel.</li><li>
Schedule patient appointments and procedures according to established policies and procedures.</li><li>
Check-in patients upon arrival at the office as well as check-out upon departure.</li><li>
Obtain accurate information from patients and ensure all registration forms are complete.</li><li>
Collect patient and insurance payments and reconcile charges on a daily basis.</li><li>
Verify account balances and refunds for accuracy. Provide information to patients regarding unpaid balances.</li><li>
File records in appropriate sections of patient charts in EMR.</li><li>
Prepare patient charts in advance and scan documents into charts in EMR.</li><li>
Transcribe letters and create forms as needed.</li><li>
Maintain files and records in a confidential manner.</li><li>
Maintain organization and efficiency of front office, including office supply inventory.</li><li>
Maintain patient confidentiality.</li><li>
Perform other related duties as directed or assigned.</li></ul>
Qualifications
Education: High school diploma or GED.
Experience: Minimum of two years of experience in a medical office, front office or scheduling experience preferred.
Requirements for Level I Status:<ul><li>
Entry level (1-4 years experience) and/or meet the basic requirements of the job with the need for additional supervision.</li><li>
Excess of 4 years experience if meeting only the basic requirements of the job with need for additional supervision.</li></ul>
Performance Requirements:<ul><li>
Knowledge of clinic policies and procedures.</li><li>
Knowledge of computer programs and applications.</li><li>
Knowledge of basic arithmetic to make calculations, balance and reconcile figures, and make changes accurately.</li><li>
Skill in operating office equipment</li><li>
Skill in handling paperwork/filing adequately.</li><li>
Skill in handling incoming phone calls and triaging appropriately.</li><li>
Skill in written and verbal communication.</li><li>
Ability to learn/use other computer programs including Microsoft&reg; Excel, e-mail, Internet, and Microsoft&reg; PowerPoint.</li><li>
Ability to sort and file materials correctly by alphabetic or numeric systems.</li><li>
Ability to flexibly respond to changing demands.</li><li>
Ability to organize and prioritize tasks effectively.</li></ul>
GI Alliance is an Equal Opportunity Employer. We are committed to creating an inclusive, welcoming, and equitable work environment. Our company values and celebrates the diversity of our physicians, staff and patients. We firmly believe our service is greatly enriched by our diversity of thought, experience, perspective, culture, and background.
Please Note: All job offers are contingent on the successful completion of pre-employment criminal history check.
NOTE: ALL APPLICATIONS MUST BE COMPLETED IN FULL FOR CONSIDERATION. 
 
No phone calls or agencies, please.
EEO/AA-M/F/disabled/protected veteran</div>

Utah Facial Plastics

Join Utah&rsquo;s Premier Facial Aesthetics Team! Position: Front Desk Coordinator &ndash; Heber LocationAre you a warm, polished professional who thrives in a fast-paced environment and takes pride in delivering world-class customer service? Join Utah Facial Plastics, the Intermountain West&rsquo;s leading name in facial aesthetics, as a Front Desk Coordinator at our new beautiful Heber clinic!In this vital front-facing role, you&rsquo;ll be the first impression for patients visiting our practice&mdash;and a key part of the supportive, energetic team that helps them feel confident and cared for every step of the way.Schedule:Monday &ndash; Friday | 9:00 AM &ndash; 5:00 PM One Saturday a Month 8:00 AM - 3:00 PMWhat You&rsquo;ll Be Doing:<ul><li>Welcome &amp; Assist Patients: Greet every patient with professionalism and warmth, guide them through online forms, and ensure a smooth check-in/check-out experience</li><li>Coordinate Appointments: Manage bookings for injectors, laser specialists, aestheticians, and surgical consults</li><li>Patient Education: Inform patients about non-surgical and surgical aesthetic options both in person and by phone</li><li>Process Payments: Collect payments, apply Alle and Aspire rewards, and ensure accurate daily reconciliation</li><li>Skincare &amp; Promotions: Stay current on promotions and skincare products, and assist patients with retail purchases</li><li>Support the Surgical Journey: Partner with Patient Care Coordinators to ensure patients feel supported before and after surgery</li><li>Administrative Tasks: Maintain emails, faxes, charts, and clinic updates while staying organized and efficient</li><li>Team Coordination: Work closely with providers to optimize clinic flow and patient experience</li><li>Financial Reporting: Assist with end-of-day financial reports and bank deposits as needed</li></ul>What We&rsquo;re Looking For:<ul><li>A warm, detail-oriented professional with excellent communication and organizational skills</li><li>Strong phone etiquette and comfort with patient-facing roles</li><li>Ability to multitask and prioritize in a dynamic, high-volume setting</li><li>Familiarity with aesthetic treatments and skincare products (preferred)</li><li>Bilingual (Spanish-speaking) highly preferred</li><li>A passion for the aesthetics industry and a sincere desire to be part of something meaningful</li></ul>Qualifications:<ul><li>2+ years of experience in front desk operations, patient coordination, or administrative support within a medical or aesthetics setting</li><li>2+ years of sales experience strongly preferred</li><li>Proficiency in Microsoft Office and familiarity with electronic medical record (EMR) systems (preferred)</li><li>Comfortable managing multi-line phone systems and following professional office protocols</li><li>Spanish-speaking skills are a plus, but not required</li></ul>Perks &amp; Benefits:We believe in rewarding our team with a comprehensive benefits package that reflects our commitment to your growth and well-being:<ul><li>3% 401(k) contribution (no match required)</li><li>Profit sharing (2&ndash;4% annually based on clinic performance)</li><li>Medical, dental, and vision insurance</li><li>Short- and long-term disability coverage</li><li>Discounted surgical procedures and free/discounted med spa treatments</li><li>Access to top-tier skincare products at employee pricing</li><li>Paid time off and holiday pay</li><li>A supportive, uplifting culture with low turnover and high team spirit</li></ul>We&rsquo;re not just changing faces&mdash;we&rsquo;re changing lives. Join a team where your skills and smile matter just as much.Compensation: Pay depends on experience (DOE)Ready to be the heartbeat of our Heber clinic? Apply now and join a group of compassionate professionals who are as passionate about people as they are about aesthetics.Job Type: Full-timePay: $20.00 - $23.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee discount</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Describe your ideal work environment in 3 words.</li><li>How do you stay calm and focused during a busy or stressful clinic day?</li><li>Tell us about a time you received constructive feedback. What was it, and how did you respond?</li><li>What do you think makes a workplace positive and professional? How do you personally contribute to that kind of culture?</li><li>What role do you usually play on a team (e.g., leader, helper, organizer, morale booster)?</li><li>Why do you want to work in facial aesthetics and plastic surgery? What excites you most about this field?</li></ul>Ability to Commute:<ul><li>Heber City, UT 84032 (Required)</li></ul>Work Location: In person

HIDEF Physical Therapy

Front Desk Coordinator, Full TimeHIDEF Physical Therapy | Seattle, WA<ul><li>Greet patients and visitors in a prompt, courteous, and helpful manner</li><li>Schedules new referrals received by fax or by telephone from patients, physician offices, or other sources</li><li>Collects patient payments</li><li>Maintains an orderly and organized front office workspace</li><li>Input patient information into computer system; verify patient information, current referral if applicable, and provides appropriate paperwork to patient</li><li>Obtains benefit information and referrals/authorizations if necessary</li><li>Books, cancels and reschedules patient appointments</li><li>Answers phones, transfers and/or directs calls during busy times</li><li>Acts as liaison between patient and other staff</li><li>When applicable, relays phone messages from patients to Therapists</li><li>Keeps waiting room neat and presentable at all times</li><li>Maintains excellent communication with Physical Therapists and patients regarding wait times or delays</li><li>Maintain patient confidentiality</li><li>Proficient with Microsoft Office and G Suite</li></ul>Comprehensive Benefits Package:-Health/Dental Insurance-Retirement Plan with 3% matching after year one-2 weeks paid time off-6 paid holidaysJob Type: Full-timePay: $22.00 - $24.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Florida Digestive Health Specialists

<div>
 
 
 Description:
 
 We are seeking an organized Front&nbsp;Office assistant&nbsp;with a strong commitment to patient care. The ideal candidate will be responsible for providing exceptional customer service to patients, managing administrative tasks, and ensuring smooth operations&nbsp;in&nbsp;the front&nbsp;office. &nbsp;
 
 
 
 
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 Our Culture: Inspire hope. Build your legacy.
 
 Discover a rewarding, fulfilling, well-balanced career at Florida Digestive Health Specialist, LLP. With providers and locations across Florida, FDHS is one of the largest single-specialty, physician-owned GI practices in the state. FDHS was established in 2011 to provide comprehensive, high-quality gastroenterology services and foster advanced research for digestive health problems. With a growing team of nationally acclaimed care centers, providers, and staff, we continue to expand our reach to communities that need our care. As we continue to grow, we are seeking a Front Desk Coordinator to join our team and support our mission.&nbsp;
 
 
 
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 Essential Duties:&nbsp;
 
 
 
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 Greet patients and visitors with a warm and welcoming demeanor
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 Ensure the completion of patient paperwork, sign-in, and security procedures and the scheduling of patients
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 Answer phone calls, take messages, and redirect calls as necessary
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 Keep patient appointments on schedule by notifying provider of patient&rsquo;s arrival, reviewing service delivery compared to schedule, and reminding providers of service delays
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 Communicate effectively with patients, medical staff, and other team members&nbsp;
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 Comfort patients by anticipating patients&rsquo; anxieties and answering patients&rsquo; questions
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 Verify insurance information, process patient balances, and reconcile copayments daily
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 Handle inbound calls and inquiries from patients regarding appointments and general inquiries with professionalism and empathy&nbsp;
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 Maintain accurate patient records, ensuring all necessary information is collected and updated in the system
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 Adhere to HIPAA regulations and protect patients&rsquo; rights by maintaining confidentiality of medical, personal, and financial information &nbsp;
 </li>
 
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 Maintain cleanliness and organization of the front desk and reception area
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 Maintain operations by following policies and procedures, reporting needed changes
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 Assist with other administrative tasks as assigned by management
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 Other duties as assigned
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 Please note that the duties and responsibilities outlined in this job description are not exhaustive and may be subject to change at any time to meet the evolving needs of the company. In addition to the responsibilities listed above, employees may be required to perform additional tasks or duties as assigned by management
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 </ul>
 
 
 &nbsp;
 
 
 
 
 Qualifications:
 
 
 
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 High school diploma or equivalent required
 </li>
 
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 Previous experience in a medical office or healthcare setting preferred
 </li>
 
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 Excellent verbal and written communication skills with the ability to communicate effectively with patients and healthcare professionals
 </li>
 
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 Strong organizational skills with the ability to multitask and prioritize tasks in a fast-paced environment
 </li>
 
 <li>
 Empathetic and compassionate demeanor, with the ability to handle sensitive patient situations with care and professionalism
 </li>
 
 <li>
 Proficiency in using scheduling software and electronic medical records (EMR) systems
 </li>
 
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 Ability to maintain professionalism and composure in stressful situations&nbsp;
 </li>
 
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 Ability to collaborate effectively with colleagues and contribute to a positive work environment
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 Willingness to adapt to changing priorities and work schedules as needed&nbsp;
 </li>
 
 </ul>
 
 
 &nbsp;
 
 
 
 
 Benefits:&nbsp;
 
 
 
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 Competitive salary commensurate with experience&nbsp;
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 Comprehensive benefits package including health insurance, retirement plan, paid time off and paid holidays&nbsp;
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 Professional development opportunities
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 Positive and collaborative work environment
 </li>
 </ul>
</div>

Dental365

<div><h3 class="jobSectionHeader">Join the future of dentistry, led by dentists</h3>

At Dental365, we're reshaping the way patients experience dental care. By placing patients and providers at the core of our approach, we're breaking new ground in the world of dentistry. Since our inception, we've touched the lives of hundreds of thousands of patients and have emerged as a leading and distinguished dental organization, led by dentists. If you're a motivated change-maker looking to build a lifelong career in dentistry &ndash; now is the time to take part in our journey.

Our Front Desk Coordinators are the champions of our patient experience. Your role extends beyond the front desk, shaping the lasting impression that defines our standard of care.
<h3 class="jobSectionHeader">
OUR PRACTICE:</h3>
<div>Blank Dental Group</div>
<div>200 N Fountain Ave, Springfield, OH 45504</div>
<h3 class="jobSectionHeader">HIRING SCHEDULE:</h3>
<ul><li>Monday: 9:00am-5:00pm</li>
<li>Tuesday: 9:00am-5:00pm</li>
<li>Wednesday: 9:00am-4:00pm</li>
<li>Thursday: 9:00am-5:00pm</li>
</ul><h3 class="jobSectionHeader">RESPONSIBILITIES:</h3>
<ul><li>Warmly greet and welcome patients with a high level of concierge care.</li>
<li>Answering phones promptly and responding to messages.</li>
<li>Managing schedules - input and confirm patient appointments.</li>
<li>Entering in new patient records and updating ledgers with precision (Denticon).</li>
<li>Collect co-payments and verify insurance eligibility (PPO/FFS).</li>
<li>Respond to patient billing or financial inquiries, directing them to the appropriate departments as needed.</li>
<li>Assist with various office duties as directed by the Practice Manager.</li>
</ul><h3 class="jobSectionHeader">QUALIFICATIONS:</h3>
<ul><li>Prior dental experience is required.</li>
<li>A resume showcasing a consistent and stable employment history.</li>
<li>Exceptional organizational skills to manage multiple tasks efficiently.</li>
<li>Flexibility to adapt to varying schedules as required.</li>
<li>Strong interpersonal communication skills.</li>
</ul><h3 class="jobSectionHeader">OUR BENEFITS:</h3>
<ul><li>Generous Compensation: We invest in the best and are competitive in our salary offers.</li>
<li>Flexible Health and Vision Insurance Plans: Tailored options for you and your family's well-being.</li>
<li>401(K) Retirement Plan with Matching: Secure your financial future with our employer-matched plan.</li>
<li>Generous Paid-Time Off: Accrue up to 3 weeks, plus an annual &quot;you&quot; day for self-care.</li>
<li>Exclusive In-house Dental Program: Heavily discounted services for you and your immediate family.</li>
<li>Extra Perks and Fringe Benefits: Enjoy additional benefits and ongoing perks for our dedicated teams.</li>
</ul>
<ul><li>All benefits available at full-time employment (30+ hours weekly). Some benefits available for part-time employees as well.</li></ul>
<h3 class="jobSectionHeader">
Step into a new era with Dental365</h3>

A modern practice environment designed for superior care and comfort. We embrace cutting-edge technology in a soothing environment that goes beyond your ordinary dental practice. We've thought through every step in the patient's experience to perfect our communication and care so that each visit is an eagerly anticipated event.

We're a team that supports your success. Emphasizing health over sales, we cultivate a warm, supportive culture without the pressure of production quotas. Those motivated for growth in their career are encouraged and supported to reach their full potential.

Our company celebrates diversity. Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity, or gender expression in terms of all conditions of employment. Our diversity is one of our greatest strengths, and as an Equal Opportunity Employer, we are proud to promote a work environment where all differences are respected.</div>

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