front desk coordinator

tashkeel

Job Title &ndash; Front Desk CoordinatorReports to &ndash; General ManagerLocation: Nad Al Sheba, Dubai Type: Full-timeJob Objective:This position involves managing the day-to-day operations of the reception area, including handling workshop registrations, exhibition inquiries, knowledge in retail and membership calls. It also includes providing administrative support to management and members. A crucial part of this role is maintaining accurate data for memberships, workshops, and art supplies. This is achieved by managing the art supplies and merchandise stores and utilizing inventory management systems. And any other duties as and when requested by the General Manager.Roles &amp; responsibilities:Managing reception:&middot; Greeting visitors and managing their sign-in and sign-out process.&middot; Registering visitors on the Tashkeel database.&middot; Handling general inquiries from members and visitors.&middot; Answering the telephone and transferring calls to the relevant personnel.&middot; Booking courier and taxi services for management, members, and visitors.&middot; Managing bookings for the incubators, Laser Cutter, and other equipment hire.&middot; Ordering office supplies.&middot; Responding to inquiries sent to tashkeel@tashkeel.org within 24 hours and forwarding them to the appropriate personnel.&middot; Ensuring the store cupboard is accessible and tidy.&middot; Providing a complete and accurate handover of daily tasks to the fellow receptionist at the end of each shift.Workshop Coordination&middot; Following up on workshop participant registrations and payments as needed.&middot; Issuing invoices to workshop participants when required.&middot; Monitoring workshop participant registrations, cancellations, and attendance.&middot; Informing the Accounts department of any workshop participant cancellations.&middot; Providing weekly workshop registration status updates to both the Accounts and Studio teams.&middot; Contacting registered participants via email and phone two days before the workshop to confirm their attendance.&middot; Scanning workshop evaluation forms and accurately inputting the data into the workshop evaluation spreadsheet.&middot; Sharing workshop participant contact data and future workshop preferences with the Marketing &amp; Sales Manager.Exhibition Calls&middot; File all exhibition entries sent to submission@tashkeel.org into a designated folder on the server&middot; Acknowledge receipt of their entries to all applicants&middot; As requested by the Studio team, please inform all applicants of the status of their submissions.Tashkeel Gallery Coordination&middot; Ensure an adequate supply of catalogues for visitors&middot; Brief visitors on exhibition, and answer basic questions as instructed by Marketing &amp; Sales Manager&middot; Provide prices and catalogues to visitors&middot; Direct sales enquiries to Marketing &amp; Sales Manager (if unavailable, collect visitor contact details)&middot; Assist with artwork deliveries, ensuring all paperwork is completed and records are updated&middot; Assist with artwork collections, ensuring all paperwork is completed and records are updated&middot; Ensure that delivered items and items for collection are stored securely.&middot; Direct / encourage visitors to sign the comment book&middot; Forward inquiries and comments to relevant personnel&middot; Monitor daily visitor numbers to the exhibition and provide weekly updates&middot; Ensure the exhibition is fully functioning as briefed by management&middot; Report any exhibition malfunctions to management.Membership Coordination&middot; Ensure all members sign in and/or use access cards upon entry.&middot; Maintain accurate and current records of all members&middot; Issue timely membership renewal reminders&middot; Process membership renewals, new member registrations and payments efficiently&middot; Activate new membership cards&middot; Update member&rsquo;s details (including renewal, expiry dates and contact information) on software file.&middot; Issue statement of account and invoices to members as and when required.Tashkeel Art Supplies Store Coordination&middot; Holding the store key&middot; Conducting regular inventory checks&middot; Informing the Accounts office about stock levels of each item&middot; Assisting the Studio team with local searches for requested items.&middot; Accompanying members to store for purchases and processing payments.Tashkeel Merchandise Coordination&middot; Processing payments&middot; Ensuring the display is tidy and full stocked.&middot; Requesting replacement stock from the Accounts team.Required Skills &amp; Qualifications:&middot; Diploma or Equivalent or bachelor&rsquo;s degree&middot; Strong communication and interpersonal skills.&middot; Experience in Retail shop is an advantage (Physical, online &amp; offline)&middot; Ability to remain calm and professional in challenging situations.&middot; Strong multitasking and time management abilities.&middot; Comfortable working flexible shifts.&middot; Proficient in using MS Office (Word, Excel, PowerPoint etc)&middot; Basic Accounting Knowledge (maintaining invoice &amp; receipts, handling petty cash, Debit and Credit card, income earnings etc)&middot; Well-spoken in English &amp; Arabic, bilingual preferred&middot; Driving License is a mustOur Offer:&middot; Residency Visa&middot; Competitive salary&middot; Company health insurance&middot; Training and professional developmentJob Type: Full-timeAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Experience:<ul><li>inventory: 3 years (Preferred)</li><li>retail : 3 years (Required)</li></ul>Language:<ul><li>Arabic &amp; English, Bilingual preferred (Required)</li></ul>

Front Desk Coordinator

Smile Doctors

The vision of Smile Doctors is our people-first culture which creates an environment of passionate, caring Team Members dedicated to providing fun and encouraging relationships with each other and our patients. Smile Doctors offers every Team Member the opportunity to be a part of something bigger. We focus on the importance of the individual and recognize that each person on our Team has something great to offer. We recognize talents and strengths and take care to nurture those abilities to help our Team Members grow into successful people in their careers, in our organization, and beyond.
 
Looking for a career that makes you smile?
 We’re seeking a Front Desk Coordinator I to join our growing team.
 
How you’ll make us better: 
Greets and receives customers, determines nature of visit, and notifies appropriate team member(s).
 Performs various administrative duties.
 
<ul>
<li>Welcomes visitors to the practice and provides information about clinic features</li>
<li>Answers, screens, and routes incoming calls and takes messages as needed</li>
<li>Checks-in and collects general information from patients on their first visit</li>
<li>Verifies insurance information</li>
<li>Notifies clinicians of patient arrival and readiness</li>
<li>Makes appointments for returning patients as necessary</li>
<li>Prints/reprints appointment reminders and school/work excuses</li>
<li>May make changes to the patient schedule as necessary</li>
<li>Coordinates payment arrangements or account resolution</li>
<li>Receives, stores, and delivers shipments and mail</li>
<li>Takes payments and posts to account</li>
<li>Updates charts and patient information</li>
<li>Drives internal marketing initiatives and fosters participation from everyone</li>
</ul>
Your special skills: 
We’re proud of our company culture and heritage of awesomeness. If you’ve got the following, you’ll fit right in:
 <ul>
<li>Ability to communicate effectively verbally and in writing</li>
<li>Ability to listen and understand information verbally and in writing</li>
</ul>
Prerequisites for success: 
<ul>
<li>Basic knowledge of Microsoft Office</li>
<li>Ability build rapport with patients</li>
<li>Ability to establish and maintain good working relationships with patients and coworkers</li>
</ul>
The Perks: 
In exchange for the dynamic contribution you’ll bring to our team, we offer:
 <ul>
<li>Competitive salary</li>
<li>Medical, dental, vision and life insurance</li>
<li>Short and long-term disability coverage</li>
<li>401(k) plan</li>
<li>2 weeks paid time off in your first year + paid holidays</li>
<li>Discounts on braces and clear aligners for you and your family members</li>
</ul>
Why Frugé Orthodontics?
 We exist to love people first, straighten teeth second, and we work hard to maintain a people-first culture and cultivate a fun, encouraging environment.
 
Frugé Orthodontics offers every Team Member the opportunity to be a part of something bigger. We nurture both talents and strengths, building each person’s abilities to help them find success in their career and beyond. As the fastest-growing organization of our kind in the industry, we’re looking for passionate, innovative professionals who can join us in changing the way the world smiles.
 
This is the perfect opportunity to grow with an expanding organization! Apply today!
 
Smile Doctors and all our affiliating practices are proud to be an equal opportunity workplace and welcome diversity in our organization. We do not discriminate against any team member or applicant for employment regardless of age, race, color, national origin, religion, disability, veteran status, sex, sexual orientation, or gender identity.

Front Desk Coordinator I

Rixos

<div>Company Description 
We are far more than the worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Ennismore / Accor&rsquo;s limitless possibilities. By joining us every chapter of your story is yours to write, and together we can imagine tomorrow&rsquo;s hospitality.
Rixos Bab Al Bahr is a luxury hotel chain providing a traditional Turkish hospitality in an excellent manner. changing the concept of a real luxury by giving a new meaning of the all-inclusive holiday concept through providing a unique experience.
SALARIES AND BENEFITS<ul><li>
Competitive Salary</li><li>
Duty Meals provided; breakfast/lunch/dinner/midnight meal + coffee breaks</li><li>
Vacation tickets /benefits provided by the hotel</li><li>
Medical Insurance Provided</li></ul> 

Job Description 
The Front Office Coordinator is a key member of the Front Office Team, responsible for supporting the smooth and efficient day-to-day operations of the front desk. This role plays a vital part in managing administrative and financial-related tasks, including billing, invoicing, and payment processing, as well as assisting with administrative duties to ensure high-quality service delivery.
Key Responsibilities<ul><li>
Coordinate and manage billing processes, including the preparation and reconciliation of invoices</li><li>
Assist in tracking payments, processing transactions, and resolving billing discrepancies</li><li>
Assist in night audits and reconciliation of group billings, meal allocations and checks.</li><li>
Maintain accurate financial and client records in accordance with company policies</li><li>
Provide front desk support, including greeting visitors, answering phones, and managing appointments</li><li>
Liaise with internal departments to ensure seamless front office operations</li><li>
Support financial reporting and assist with audits or financial reviews as needed</li></ul> 

Qualifications 
<ul><li>
Proven experience in a front desk or accounting role, preferably within a luxury resort or hotel environment</li><li>
Strong understanding of billing, invoicing, and general financial procedures</li><li>
Excellent communication and interpersonal skills, with a focus on delivering exceptional guest service</li><li>
Proficient in front office software systems (e.g., PMS, POS) and Microsoft Office Applications</li><li>
High attention to detail, accuracy, and organizational skills</li><li>
Ability to multitask, prioritize responsibilities, and work efficiently under pressure</li><li>
Professional appearance and demeanor with a customer-first mindset</li><li>
Flexibility to work varied shifts, including weekends and holidays, as needed</li></ul></div>

Front Office Coordinator

Archish Fertility & IVF

Patient Relation coordinator will be responsible for the following actions:<ul><li>Managing daily appointments</li><li>Checking with doctor and coordinating for the appointments</li><li>Billing</li><li>Documentation</li><li>Calling for follow up schedules</li></ul>We are looking for someone who has experience working in the front desk, greeting patients and billing.Anyone from healthcare will be a plus point.Shift timings: 9:30-5:30Working Days: Monday to SaturdayLocation: Sarjapura Road, BengaluruJob Types: Full-time, PermanentPay: &#8377;22,000.00 - &#8377;26,000.00 per monthBenefits:<ul><li>Health insurance</li><li>Life insurance</li><li>Paid sick time</li><li>Provident Fund</li></ul>Work Location: In person

Patient Care Coordinator

The Robert Andrew Salon & Spa Collection

Are you an organized, people-focused professional who loves creating exceptional experiences for both guests and team members? Join our team as a Guest Service and HR Coordinator, where you&rsquo;ll be the heart of our front-line operations/guest experience, as well as coordinate onboarding and training of all new team members.What You&rsquo;ll Do:<ul><li>Ensure all guests are greeted and assisted with warmth and professionalism, ensuring every visit is seamless and enjoyable.</li><li>Support scheduling, appointments, and daily front desk operations.</li><li>Handle phone, email, and in-person inquiries with efficiency and care.</li><li>Assist in onboarding new hires, maintaining employee files, and coordinating HR communications.</li><li>Help plan staff meetings, trainings, and recognition events.</li><li>Maintain confidentiality and uphold a positive, supportive workplace culture.</li></ul>What We&rsquo;re Looking For:<ul><li>A friendly, professional communicator with excellent organizational skills.</li><li>Previous experience in guest services, front desk, or human resources (salon/spa/hospitality experience a plus).</li><li>Proficiency with scheduling software and ADP a plus</li><li>A calm, solution-focused attitude and the ability to multitask in a fast-paced environment.</li><li>A genuine passion for people and teamwork.</li></ul>If you&rsquo;re the type of person who loves connecting with people, staying organized, and creating a smooth, positive experience for both guests and staff &mdash; we&rsquo;d love to meet you!This is a full-time position Tues-Sat, 8-4:30 (1-2 eve availability)Job Type: Full-timePay: From $20.00 per hourBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Referral program</li><li>Vision insurance</li></ul>Work Location: In person

Guest Experience & Human Resources Coordinator

Rise Wellness

We&rsquo;re looking for a friendly, organized, and creative individual to join our team as a Receptionist &amp; Social Media Coordinator. This role combines client-facing responsibilities with digital creativity &mdash; perfect for someone who loves connecting with people both in person and online.Your role will include: Welcoming clients and providing excellent front-desk service Managing bookings, schedules, and client inquiries Creating, editing, and managing content across our social media platforms Assisting with marketing campaigns and maintaining brand consistency Using digital tools and apps to support smooth studio operationsWhat we&rsquo;re looking for:<ul><li>Strong communication and multitasking skills</li><li>Confident with social media platforms (Instagram, Canva, Reels, etc.)</li><li>Skilled in basic video/photo editing and content creation</li><li>Organized, proactive, and tech-savvy</li><li>Friendly, professional, and passionate about wellness</li></ul>If you&rsquo;re enthusiastic, creative, and love combining hospitality with digital media we&rsquo;d love to meet you! Email info@rise-wellness.netJob Type: Full-time

Receptionist & Social Media Coordinator

Pixel Image India Pvt Ltd

Job Title: Office &amp; Social Media Coordinator (Female Candidates Only)Location: Pune, Maharashtra, IndiaGender : FemaleReports to: Operations Manager / Talent ManagerWorking Mode: 5 Days in office (Full-Time)Company Overview: We are a dynamic software and content creation company headquartered in Scotland, UK, with a talented development and production team based in Pune, India. We specialise in creating high-quality Architectural digital experiences and producing immersive visual content. We foster a collaborative; international working environment focused on innovation and quality.&#8239;Role SummaryRole Summary: We are seeking a proactive and versatile Office &amp; Social Media Coordinator to be the welcoming face of our Pune office and a creative voice for our brand. This multifaceted role requires a blend of strong administrative skills, a flair for social media, and a supportive attitude toward talent management functions. The ideal candidate will be a key hub for both internal operations and external communication.Key ResponsibilitiesFront Desk &amp; Office Administration:<ul><li>Serve as the primary point of contact for all visitors and clients, managing the reception area, visitor log and maintaining a professional environment.</li><li>Control access to production floor and secured offices.</li><li>Coordinate and manage office supplies, vendor relationships, and general administrative tasks.</li><li>Organize and maintain digital office files and records.</li><li>Coordinate travel arrangements for Directors and facilitate their visits as necessary.</li><li>Manage employee ID card administration.</li><li>Manage meeting room availability bookings.</li></ul>Social Media Management:<ul><li>Coordinate with UK marketing team to align marketing strategy and brand positioning.</li><li>Develop, schedule, and publish engaging content across various social media platforms (e.g., Instagram, LinkedIn, Facebook).</li><li>Monitor social media channels, interact with the online community, and respond to comments and messages.</li><li>Track and analyse social media performance to report on key metrics and optimize content strategy.</li><li>Stay informed of the latest social media trends, tools, and best practices.</li></ul>Talent Management Support:<ul><li>Assist the Talent Manager with various HR-related tasks, including scheduling interviews and coordinating with candidates.</li><li>Maintain and update candidate and employee databases with confidentiality.</li><li>Help in organizing HR documents and assisting with the new hire onboarding process.</li></ul>Essential Skills<ul><li>Exceptional verbal and written communication skills.</li><li>Fluent in verbal and written English.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Strong organizational and time management abilities.</li><li>Ability to multitask and prioritize tasks effectively in a fast-paced environment.</li><li>A high degree of professionalism and well-mannered conduct.</li></ul>Desirable Skills &amp; Experience<ul><li>Experience with social media management tools (e.g., Canva, HubSpot).</li><li>Prior experience in a front desk or administrative role.</li><li>Basic understanding of HR and recruitment processes. (ZOHO experience would be an advantage).</li><li>Familiarity with graphic design tools like Canva for creating social media content.</li></ul>Experience &amp; Qualification<ul><li>Bachelor's degree in any discipline.</li><li>3 to 6 years of proven experience in an administrative, front office, or social media role.</li></ul>Personal Attributes<ul><li>Accommodating &amp; Service-Oriented: A friendly and approachable personality with a genuine desire to assist others.</li><li>Proactive &amp; Resourceful: The ability to take initiative and solve problems independently.</li><li>Detail-Oriented: A keen eye for detail and accuracy in all tasks.</li><li>Adaptable: The flexibility to switch between different responsibilities seamlessly.</li><li>Confidence: A poised and self-assured individual who communicates with professionalism and respect.</li></ul>What We Offer<ul><li>A competitive salary package commensurate with experience.</li><li>A dynamic, collaborative, and supportive work environment.</li><li>Opportunities for professional growth and skill development.</li><li>The chance to be a key player in a growing company.</li></ul>Job Type: Full-timePay: &#8377;300,000.00 - &#8377;500,000.00 per yearBenefits:<ul><li>Paid sick time</li><li>Provident Fund</li></ul>Application Question(s):<ul><li>How many years of front office experience you have?</li><li>How many years of social media experience you have?</li></ul>Work Location: In person

Front Office & Social Media

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