front desk coordinator

Omnia Sport Academy

<div>
 <p>
  <strong>
   Gymnastics Academy (Kuwait)
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are looking for a
  <strong>
   professional, organized, and friendly Receptionist
  </strong>
  to manage the front desk at our Gymnastics Academy. You&rsquo;ll be the first point of contact for parents and students &mdash; handling inquiries, registrations, payments, and coordinating with coaches to ensure smooth daily operations.
 </p>
 <p>
  <br/>
 </p>
 <strong>
  Responsibilities
 </strong>
 <ul>
  <li>
   Welcome parents, students, and visitors in a friendly and professional manner
  </li>
  <li>
   Answer phone calls, WhatsApp, and Instagram inquiries
  </li>
  <li>
   Handle new registrations, renewals, attendance tracking, and follow-up with parents
  </li>
  <li>
   Process payments and issue receipts while keeping records organized
  </li>
  <li>
   Coordinate with coaches about schedules, student updates, and class changes
  </li>
  <li>
   Maintain front desk organization and update student files (digital &amp; paper)
  </li>
  <li>
   Send reminders, announcements, and follow-up messages when required
  </li>
  <li>
   Support day-to-day operations to ensure a smooth academy flow
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <strong>
  Requirements
 </strong>
 <ul>
  <li>
   <strong>
    Fluent in Arabic and English (spoken and written)
   </strong>
  </li>
  <li>
   Previous experience in reception, administration, or customer service
  </li>
  <li>
   Strong communication skills &mdash; patient, respectful, and confident in dealing with parents
  </li>
  <li>
   Proficient in basic computer tools (Excel, Google Sheets, WhatsApp Business, etc.)
  </li>
  <li>
   Organized, reliable, and able to multitask during peak hours
  </li>
  <li>
   Comfortable working in a children and family-focused environment
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <strong>
  Working Hours &amp; Days
 </strong>
 <ul>
  <li>
   <strong>
    3:30 PM to 9:00 PM
   </strong>
  </li>
  <li>
   <strong>
    6 days a week (Friday off)
   </strong>
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <strong>
  Salary &amp; Benefits
 </strong>
 <ul>
  <li>
   <strong>
    Salary: 350 &ndash; 400 KD (based on experience)
   </strong>
  </li>
  <li>
   Bonus/commission for new student registrations
  </li>
  <li>
   Annual leave + end-of-service benefits (as per Kuwait labor law)
  </li>
  <li>
   Friendly working atmosphere and room for career development
  </li>
 </ul>
 <p>
  <br/>
 </p>
</div>


Receptionist & Front Desk Coordinator

Trachte Building Systems, Inc.

<div><p><b>ESSENTIAL DUTIES AND RESPONSIBILITIES </b>include the following:</p><ul><li>
Leverage Adobe, Microsoft, Word Press and other software to proof and prepare documents for commercial print.</li><li>
Support development and execution of trade specific educational materials and events.</li><li>
Assist with development of trade show displays, marketing materials. Support logistic coordination of events</li><li>
Partner with team to develop, post, revise and improve company website. Focused on increasing traffic to sites and collection of lead information.</li><li>
Assist with creating, updating, and cataloging digital video, banners, and photography assets.</li><li>
Assist with digital advertising planning and execution using multiple SEO platforms</li><li>
Enter leads into CRM, assist with database maintenance
</li><li>Manage front desk activities such as answering phones and welcoming guests</li><li>
Support contract routing, approval and distribution for sales
</li><li>Ability to travel up to 10%</li></ul><p>
</p><p><b>EDUCATION/EXPERIENCE:</b>
</p><p>Bachelors Degree in Business Administration. Marketing emphasis preferred</p><p>
0-2 years of marketing experience. Internship experienced highly preferred</p><p><b>
OTHER REQUIREMENTS:</b>
</p><ul><li>Must have a strong attention to detail.</li><li>
Must be fluent in Microsoft office products including PowerPoint.
</li><li>Must be experienced in print file preparation for commercial printing.
</li><li>Must be experienced with Adobe Creative Suite including Photoshop, InDesign, and Illustrator, with a good sense of design.
</li><li>Premiere video editing experience is desirable.
</li><li>Must be able to collaborate with a variety of teammates at all levels.</li></ul><p>
</p><p><b>PHYSICAL DEMANDS:
</b></p><p>The employee must frequently lift and/or move up to 15 pounds and occasionally lift and/or move up to 70 pounds.
</p><p></p><p><b>WORK ENVIRONMENT:</b></p><p>
Trachte Building Systems is a manufacturing facility. The office environment is typical. Occasional walks through production area may be required. PPE is provided.</p></div>

Marketing/Front Desk Coordinator

University of South Florida

<div><ul><li>Evaluates the nature and urgency of inquiries to provide first-tier resolutions, utilizing problem-solving and resourcefulness to address routine issues and coordinating with subject matter experts for complex matters.
</li><li>Demonstrates an understanding of the HR framework to accurately identify and engage the appropriate functional area, including employment, benefits, payroll, employee relations, and talent management, ensuring effective and timely follow-up.
</li><li>Responds to general inquiries related to office operations, including contact information, office hours, and basic account or status updates, while maintaining accuracy and professionalism.
</li><li>Supports HR operations by verifying employment eligibility documentation and completing Form I-9s as an authorized representative of the University, ensuring compliance with federal and institutional requirements.
</li><li>Supports review of soon-to-expire work authorizations, updating workforce authorization information and documentation within Oracle to maintain compliance and data integrity.
</li><li>Assists with document management activities, including scanning and indexing electronic records in AppEnhancer, in coordination with Central Human Resources.
</li><li>Sorts and distributes correspondence, mail, and information to appropriate team members to support timely communication and operational flow.
</li><li>Manages the front desk area to ensure a professional, organized, and welcoming environment that reflects the values and service standards of the Office of Human Resources.</li></ul></div>
<br><div><p>This position requires a high school diploma or equivalent, with at least three years of experience in an office or administrative support position.</p></div>
<br><div><p><b>Working at USF
</b></p><p>With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF&lsquo;s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida&rsquo;s best large employers, ranked No. 1 among the state&rsquo;s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
</p><p><b>About USF
</b></p><p>The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News &amp; World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF&rsquo;s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
</p><p><b>Compliance and Federal Notices
</b></p><p><i>This position may be subject to a Level 1 or Level 2 criminal background check.
</i></p><p>Applicants have rights under Federal Employment Laws :
</p><p>The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
</p><p>Family and Medical Leave Act (FMLA)
</p><p>Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
</p><p><b>Equal Employment Opportunity
</b></p><p>The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.</p></div>

Front Desk Coordinator- HR

Boardroom

<div><div><b>Front Desk Coordinator - Houston, TX - The Woodlands</b></div>
<div></div><div><div><div><div><div><b>You&rsquo;ve just discovered your career happy place.</b></div>
<div></div><div>At Boardroom Styling Lounge, our mission is to help our clients relax, look great and feel confident. We do this by hiring the most highly skilled stylists and barbers who build authentic connections with everyone who walks through our doors.</div>
<div></div><div>We aim to be the best place for you to build your career &ndash; step up and accept your position on our Boardroom!</div><br>
<div></div>
<div></div><div><b>Why join our team?:</b></div>
<div></div><div>At Boardroom Styling Lounge, we believe in taking care of our team just as much as we do our clients. Here&rsquo;s what you can look forward to when you join us:</div>
<ul><li><b>Career Growth </b>&ndash; Advance your career with ample opportunities to grow</li>
<li><b>Starting at $15/hour</b> plus Competitive Retail and Membership Sale Commissions</li>
<li><b>Comprehensive Benefits</b> &ndash; Health, Dental, Vision, Short- &amp; Long-Term Disability, and Life Insurance after just 60 days*</li>
<li><b>401K with Match</b>&ndash; Secure your future with a solid retirement plan</li>
<li><b>Paid Time Off </b>&ndash; Start accruing PTO on day 1, with up to 40hours per year</li>
<li><b>Paid Holidays</b> &ndash; Enjoy up to 7 paid holidays annually**</li>
<li><b>Wellness Perks </b>&ndash; Discounted gym and med-spa benefits to enhance your wellness and self-care
</li><li><b>Referral Bonuses</b> &ndash; Earn $1,000 for referring a friend to join our team</li>
<li><b>Exclusive Employee Discounts</b> &ndash; Save on the services and products you love</li>
<li><b>Employee Assistance Program</b> &ndash; Support when you need it most</li>
<li><b>Appointment-based Booking</b> (online/app/front desk)</li>
</ul>
<div></div><ul><li>Available for Full-Time employees</li></ul>
<div>** Paid holidays are for Full-Time employees who are regularly scheduled to work the day the holiday lands on</div><br>
<div>
</div><div></div><div><b>Job Responsibilities:</b></div>
<div></div><ul><li>Provide outstanding customer service to ensure everyone who walks through our door feels welcomed and valued</li>
<li>Book appointments and manage the salon&rsquo;s calendar effectively</li>
<li>Managing inbound and outbound calls with excellent phone etiquette</li>
<li>Respond to customer inquiries in a timely and professional manner</li>
<li>Utilize our POS system accurately to check in and out clients, collect payments, document client information, manage appointments, and manage memberships</li>
<li>Assist with marketing and sales by educating clients on products, services, and promotions
</li>
</ul><div></div><div><b>Job Requirements:</b></div>
<div></div><ul><li>Minimum of 2 years of customer service experience</li>
<li>Minimum 18 years of age to serve alcoholic beverages</li>
<li>Excellent client service skills</li>
<li>Professional appearance and demeanor</li>
<li>Ability to work well in a team setting</li>
<li>A positive, and uplifting attitude is a must</li>
<li>Ability to pay attention to detail and work in a fast-paced environment</li>
<li>Excellent communication abilities verbally, over the phone, and in messaging</li>
<li>Must be able to remain calm and professional in stressful situations</li></ul></div></div></div></div></div>

Front Desk Coordinator - HOU - The Woodlands

PILATES STUDIO

<p><b>Location:</b> Abu Dhabi<br/><b>Job Type:</b> Full-time<br/><b>Ladies-Only Pilates Studio &amp; Wellness Hub</b></p><p><b>Role Overview</b><br/>A ladies-only Pilates studio and wellness hub is looking for a female receptionist to join the team. The receptionist will be the face of the space, ensuring a warm welcome, smooth daily flow, and excellent client experience.</p><p><b>Key Responsibilities</b></p><ul><li>Assist in managing class schedules and bookings through Glofox.</li><li>Welcome clients, handle check-ins, and respond to inquiries.</li><li>Prepare basic F&amp;B items (coffee, matcha, juices).</li><li>Supervise and maintain the cleanliness and readiness of all areas.</li><li>Support the sale of packages and memberships by explaining offers and pricing.</li><li>Assist with marketing campaigns, social media activities, and promotions.</li><li>Follow up with clients, gather feedback, and support customer engagement.</li><li>Help organize small events, challenges, and community activities.</li><li>Manage WhatsApp, phone calls, and emails in a professional manner.</li></ul><p><b>Requirements</b></p><ul><li>Female candidates only (ladies-only space).</li><li>Experience with fitness booking systems (Glofox preferred).</li><li>Strong communication and customer service skills.</li><li>Presentable, organized, proactive, and able to multitask.</li><li>Basic food &amp; beverage preparation skills.</li><li>Friendly, positive, and passionate about wellness and hospitality.</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: AED2,500.00 per month</p>

Receptionist / Front Desk Coordinator (Female Only)

Serendipity Medical Centre

<p><b>Receptionist / Front Desk Coordinator &ndash; Dermatology &amp; Aesthetic Clinic</b></p><p><b>Location:</b> Diyar Al Muharraq, Bahrain<br/><b>Clinic:</b> Serendipity Medical Centre</p><p><b>About Us</b></p><p>Serendipity Medical Centre is a modern dermatology and aesthetic clinic in Bahrain, offering advanced skin, laser, and beauty treatments with a luxurious and patient-focused experience. We are dedicated to professionalism, warmth, and precision in every detail &mdash; from clinical excellence to front desk service.</p><p><b>Position Overview</b></p><p>We are looking for a <b>professional, well-presented, and friendly Receptionist</b> to be the face of our clinic. The ideal candidate will provide exceptional customer service, manage client bookings, and support day-to-day administrative operations while maintaining a calm and elegant atmosphere.</p><p><b>Key Responsibilities</b></p><ul><li>Greet and welcome patients and visitors in a courteous, professional manner.</li></ul><ul><li>Manage <b>appointments, scheduling, and confirmations</b> using clinic software.</li></ul><ul><li>Answer phone calls, WhatsApp, and email inquiries efficiently and politely.</li></ul><ul><li>Provide accurate information about the clinic&rsquo;s <b>services, treatments, and packages</b>.</li></ul><ul><li>Handle <b>payments, invoicing, and daily cash reconciliation</b>.</li></ul><ul><li>Coordinate with nurses and doctors to ensure smooth patient flow.</li></ul><ul><li>Maintain the <b>front desk area</b>, brochures, and reception cleanliness.</li></ul><ul><li>Assist in promoting clinic offers and skincare products.</li></ul><ul><li>Handle confidential information with discretion and professionalism.</li></ul><p><b>Qualifications &amp; Requirements</b></p><ul><li>Minimum <b>2 years of experience</b> in a reception or front office role (preferably in a <b>clinic, spa, or hotel</b>).</li></ul><ul><li>Excellent communication skills in <b>English</b> (Arabic is a plus).</li></ul><ul><li>Strong organizational and multitasking abilities.</li></ul><ul><li>Polished appearance, positive attitude, and customer-focused demeanor.</li></ul><ul><li>Basic computer literacy (MS Office, booking software, POS systems).</li></ul><ul><li>Ability to remain calm and professional in a fast-paced environment.</li></ul><p><b>Preferred Skills</b></p><ul><li>Experience in <b>aesthetic or dermatology clinic</b> front desk operations.</li></ul><ul><li>Knowledge of skincare or cosmetic treatments to confidently explain services.</li></ul><ul><li>Sales or upselling experience (products or service packages).</li></ul><p><b>Benefits</b></p><ul><li>Competitive salary with incentives for performance and service sales.</li></ul><ul><li>Training in skincare and treatment knowledge.</li></ul><ul><li>Supportive and friendly team environment.</li></ul><ul><li>Opportunities for career growth within the clinic.</li></ul><p><b>How to Apply</b></p><p>Interested candidates may apply directly through Indeed or send their <b>CV and recent photo</b> to:<br/>Serendipitymedicalcentre@gmail.com<br/><i>Diyar Al Muharraq, Kingdom of Bahrain</i></p><p>Job Type: Full-time</p>

Receptionist (Bahraini Female Only )

Rixos

<div><b>Company Description</b><p><br>
We are far more than the worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Ennismore / Accor&rsquo;s limitless possibilities. By joining us every chapter of your story is yours to write, and together we can imagine tomorrow&rsquo;s hospitality.</p><p>
Rixos Bab Al Bahr is a luxury hotel chain providing a traditional Turkish hospitality in an excellent manner. changing the concept of a real luxury by giving a new meaning of the all-inclusive holiday concept through providing a unique experience.</p><p>
SALARIES AND BENEFITS</p><ul><li>
Competitive Salary</li><li>
Duty Meals provided; breakfast/lunch/dinner/midnight meal + coffee breaks</li><li>
Vacation tickets /benefits provided by the hotel</li><li>
Medical Insurance Provided</li></ul><br>
<b>
Job Description</b><p><br>
The Front Office Coordinator is a key member of the Front Office Team, responsible for supporting the smooth and efficient day-to-day operations of the front desk. This role plays a vital part in managing administrative and financial-related tasks, including billing, invoicing, and payment processing, as well as assisting with administrative duties to ensure high-quality service delivery.</p><p><b>
Key Responsibilities</b></p><ul><li>
Coordinate and manage billing processes, including the preparation and reconciliation of invoices</li><li>
Assist in tracking payments, processing transactions, and resolving billing discrepancies</li><li>
Assist in night audits and reconciliation of group billings, meal allocations and checks.</li><li>
Maintain accurate financial and client records in accordance with company policies</li><li>
Provide front desk support, including greeting visitors, answering phones, and managing appointments</li><li>
Liaise with internal departments to ensure seamless front office operations</li><li>
Support financial reporting and assist with audits or financial reviews as needed</li></ul><br>
<b>
Qualifications</b><br>
<ul><li>
Proven experience in a front desk or accounting role, preferably within a luxury resort or hotel environment</li><li>
Strong understanding of billing, invoicing, and general financial procedures</li><li>
Excellent communication and interpersonal skills, with a focus on delivering exceptional guest service</li><li>
Proficient in front office software systems (e.g., PMS, POS) and Microsoft Office Applications</li><li>
High attention to detail, accuracy, and organizational skills</li><li>
Ability to multitask, prioritize responsibilities, and work efficiently under pressure</li><li>
Professional appearance and demeanor with a customer-first mindset</li><li>
Flexibility to work varied shifts, including weekends and holidays, as needed</li></ul></div>

Front Office Coordinator

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