front desk executive

<p><b>Front Desk Executive</b></p><p><b>Key Responsibilities</b></p><ul><li>Manage the front desk by welcoming visitors and directing them appropriately.</li><li>Receive, and transfer incoming telephone calls professionally.</li><li>Handle incoming and outgoing correspondence, courier, and visitor records.</li><li>Perform data entry and maintain accurate records and databases.</li><li>Coordinate vehicle insurance documentation, renewals, and claim-related paperwork.</li><li>Liaise with insurance providers and internal departments for timely processing and follow-ups.</li><li>Maintain office files and support routine administrative tasks.</li><li>Assist with other administrative duties as assigned.</li></ul><p><b>Requirements</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Commerce, or a related field.</li><li>1&ndash;3 years of experience in reception, administration, and data entry</li><li>Good verbal and written communication skills.</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook).</li><li>Strong organizational skills and attention to detail.</li><li>Strong listening skills</li><li>Professional appearance and customer-service orientation.</li><li>Ability to multitask and maintain confidentiality.</li></ul><p>Pay: Rs45,000.00 - Rs50,000.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Karachi: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Application Question(s):</p><ul><li>Age?</li><li>Current Salary?</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>work: 1 year (Required)</li></ul><p>Language:</p><ul><li>Urdu (Required)</li><li>English (Required)</li></ul><p>Location:</p><ul><li>Karachi (Required)</li></ul><p>Work Location: In person</p>

Front Desk Executive

ACE Money Transfer

<div><h1 class="jobSectionHeader"><b>Job Description:</b><b> Receptionist / Front Desk Executive</b></h1><h2 class="jobSectionHeader"><b>
About Us</b></h2><p>
ACE Money Transfer is a UK-based company headquartered in Manchester, United Kingdom. The company is an online remittance service provider for customers in the UK, Canada, Australia, and the European Union, including Switzerland. ACE Money Transfer is the parent company of a group of companies with a diversified portfolio, including digital wallet services in the UK, as well as real estate, advertising businesses, and software solutions in Pakistan.</p><h2 class="jobSectionHeader"><b>
Job Purpose</b></h2><p>
The Receptionist / Front Desk Executive will be responsible for managing the front desk operations, ensuring a professional and welcoming experience for visitors, employees, and external stakeholders. The role requires excellent communication skills, strong organisational abilities, and a customer-focused approach to efficiently manage visitor handling, telephone communication, administrative support, and workplace coordination.</p><h2 class="jobSectionHeader"><b>
Education &amp; Experience</b></h2><ul><li>
Bachelor's degree in Business Administration, Management, or a related field.</li><li>
Minimum 2&ndash;3 years of relevant experience in reception, front desk, administration, or customer service roles.</li></ul><h2 class="jobSectionHeader"><b>
Skills &amp; Competencies</b></h2><ul><li>
Excellent verbal and written communication skills in English and Urdu.</li><li>
Pleasant, professional personality with a customer-focused and problem-solving attitude.</li><li>
Proficiency in MS Office (Word, Excel, Outlook) and general computer literacy.</li><li>
Familiarity with IP telephony systems (e.g., 3CX) and multi-line phone handling is preferred.</li><li>
Strong organisational and multitasking skills with attention to detail.</li><li>
Ability to maintain confidentiality and handle sensitive information with discretion.</li><li>
Active listening skills and the ability to remain calm and courteous under pressure.</li></ul><h2 class="jobSectionHeader"><b>
Key Responsibilities</b></h2><h3 class="jobSectionHeader"><b>
Reception &amp; Visitor Management</b></h3><ul><li>
Welcome visitors professionally, guide them to relevant departments, and maintain visitor records/cards.</li><li>
Coordinate with HR/Admin teams for visitors, interviews, and official appointments.</li><li>
Maintain reception area cleanliness, required supplies, and first-aid availability.</li><li>
Handle visitor inquiries and report suspicious activities or sensitive visits to management/HR.</li></ul><h3 class="jobSectionHeader"><b>
Telephone &amp; Communication Management</b></h3><ul><li>
Answer and transfer calls professionally to the appropriate departments and CX helplines.</li><li>
Ensure phone systems, internet connectivity, and communication tools are operational and report issues promptly.</li><li>
Arrange callbacks, conference calls, and provide support to employees regarding phone system usage.</li><li>
Maintain updated contact directories and ensure important messages are delivered accurately.</li></ul><h3 class="jobSectionHeader"><b>
Mail, Courier &amp; Records Management</b></h3><ul><li>
Receive, sort, distribute, and maintain records of couriers, parcels, and official documents.</li><li>
Maintain records of CVs, invitations, correspondence, and related documentation.</li><li>
Ensure confidentiality of official mobile numbers, contact details, and sensitive information.</li></ul><h3 class="jobSectionHeader"><b>
Administrative &amp; Clerical Support</b></h3><ul><li>
Manage meeting room bookings and support meeting arrangements.</li><li>
Perform clerical duties including data entry, typing, documentation, and record maintenance.</li><li>
Support HR activities for new employees and maintain stationery inventory records.</li></ul><h3 class="jobSectionHeader"><b>
Monitoring &amp; Reporting</b></h3><ul><li>
Monitor official vehicle activities and prepare daily reports.</li><li>
Support monitoring of staff schedules, CCTV-related tasks, and workplace cleanliness.</li><li>
Escalate issues related to calls, visitors, facilities, or operational matters to relevant stakeholders.</li></ul><p>
ACE Money Transfer Profile: https://acemoneytransfer.com/company-profile</p><p>
</p><p>63gD5ryGSN</p></div>

First Impression Officer

Elairapolyclinic llc

<p>We&rsquo;re Hiring &ndash; <b>Reception &amp; Sales Executive</b></p><p>Location: Dubai</p><p>We are looking for a friendly, confident, and results-driven Reception &amp; Sales Executive to join our growing aesthetic clinic.</p><p>Responsibilities:</p><p>* Welcome patients with professionalism and a warm attitude.</p><p>* Handle calls, WhatsApp, and appointment bookings.</p><p>* <b>Follow up with leads and convert inquiries into appointments.</b></p><p>* Explain clinic services, treatments, and promotions clearly.</p><p>* Maintain excellent customer service before and after appointments.</p><p>* Coordinate with the medical team to ensure a seamless patient experience.</p><p>* Keep patient records accurate and up to date.</p><p>Requirements:</p><p>* Previous experience in a reception or sales role (experience in an aesthetic or medical clinic is a strong advantage).</p><p>* Excellent communication and interpersonal skills.</p><p>* Fluent in Arabic and English</p><p>* Strong sales and customer service mindset.</p><p>* Well-organized, proactive, and able to work in a fast-paced environment.</p><p>* Familiarity with CRM or clinic management systems is an advantage.</p><p>What We Offer:</p><p>* Competitive salary + attractive commission.</p><p>* Career growth opportunities.</p><p>* Supportive and professional work environment.</p><p>If you&rsquo;re passionate about customer service and sales, we&rsquo;d love to hear from you.</p><p>Pay: AED4,000.00 - AED6,000.00 per month</p><p>Work Location: In person</p>

Sales Executive and Receptionist

Sonina Properties

<p><b>Job Overview</b></p><p>Seeking an organized and proactive Executive Administrative Assistant to support our executive team and ensure the smooth operation of our office environment.</p><p><b>Duties</b></p><ul><li>Manage calendars, schedule appointments, coordinate meetings for executives with attention to detail and prioritization.</li><li>Handle correspondence, prepare reports, and draft professional communications using Microsoft Office and Google Workspace productivity software.</li><li>Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents and records.</li><li>Assist with bookkeeping tasks such as invoicing and expense tracking using QuickBooks or similar accounting software.</li><li>Operate multi-line phone systems with professionalism, providing exceptional customer service and client communication.</li><li>Support office management activities including supply procurement, facility coordination, and front desk responsibilities.</li><li>Timely completion of administrative tasks.</li><li>Personal assistant support to executives as needed, including calendar management and travel arrangements.</li><li>Learning Buildium, a property management software system.</li><li>Utilize technical proficiency in computer literacy, spreadsheets, typing skills, and office technology to enhance productivity.</li></ul><p><b>Experience</b></p><ul><li>Proven experience in an administrative or executive assistant role within a professional office environment.</li><li>Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools.</li><li>Experience with office management functions such as filing systems, supply management, and front desk operations.</li><li>Spanish language abilities are highly desirable to facilitate communication with diverse clients and team members</li><li>Excellent written and verbal communication skills</li></ul><p>Join our team as an Executive Administrative Assistant to play a vital role in supporting our leadership while fostering an efficient and welcoming office environment!</p><p>Pay: $20.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Flexible schedule</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Application Question(s):</p><ul><li>How fluent are you in Microsoft Word?</li><li>What's your fluency in Excel?  How many years have you used Excel?</li><li>Do you have a car to get to the office in Potomac?  There is no public transportation for a mile</li></ul><p>Experience:</p><ul><li>Administrative : 1 year (Required)</li></ul><p>License/Certification:</p><ul><li>Any certifications or licenses? (Preferred)</li></ul><p>Ability to Commute:</p><ul><li>Potomac, MD 20854 (Required)</li></ul><p>Work Location: In person</p>

Executive Administrative Assistant

Rocky Real Estate

<p>Job Title: Receptionist / Telesales Executive (Female)Job Overview</p><p>Rocky Real Estate is looking for a professional, presentable, and customer-focused <b>Female Receptionist / Telesales Executive</b> to join our team. This role combines front desk management with customer service and telesales responsibilities. The ideal candidate will be the first point of contact for clients while also supporting the sales team by handling inbound and outbound calls, generating leads, and assisting with client follow-ups.</p><p>Candidates with experience in <b>customer service, reception, front office, call center, telesales, or the real estate industry</b> are highly preferred.</p><p><b>Key Responsibilities</b></p><ul><li>Greet and welcome clients and visitors in a professional and courteous manner.</li><li>Manage the front desk, ensuring the reception area remains clean, organized, and welcoming.</li><li>Answer, screen, and direct incoming phone calls and respond to general inquiries.</li><li>Handle incoming and outgoing mail, courier services, and maintain visitor logs.</li><li>Schedule meetings, maintain appointment calendars, and coordinate meeting room bookings.</li><li>Provide administrative support, including filing, data entry, document preparation, photocopying, and record management.</li><li>Conduct outbound calls to prospective clients and follow up on inquiries generated through marketing campaigns and property portals.</li><li>Promote the company's real estate projects and services over the phone.</li><li>Qualify leads, schedule property viewings, and coordinate with the sales team.</li><li>Build and maintain strong relationships with clients by providing excellent customer service.</li><li>Update and maintain accurate client information in the CRM system.</li><li>Handle client inquiries, address objections professionally, and support the sales team in achieving conversion targets.</li><li>Assist the HR and Administration team with additional tasks as required.</li></ul><p><b>Requirements</b></p><ul><li><b>Female candidates only.</b></li><li>Minimum <b>1&ndash;2 years of experience</b> in Reception, Customer Service, Front Office, Telesales, Call Center, or the Real Estate industry.</li><li>Previous experience in real estate is an added advantage.</li><li>Willingness and confidence to handle telesales and client follow-up activities.</li><li>Excellent communication and interpersonal skills in English (Arabic is an advantage).</li><li>Strong customer service orientation with a friendly and professional attitude.</li><li>Good sales, negotiation, and relationship-building skills.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook); experience with CRM systems is a plus.</li><li>Excellent organizational and multitasking abilities.</li><li>Well-groomed, presentable, and able to work in a fast-paced environment.</li><li>High school diploma or equivalent; additional certification in Office Administration or Customer Service is an advantage.</li></ul><p>Work Location</p><p>Dubai, UAE (In-person)</p><p>Job Type: Full-time</p><p>Work Location: In person</p>

Receptionist

VANGUARD MAINTENANCE & ELECTRICAL

<div><h2 class="jobSectionHeader"><b>Who We Are</b></h2><p>
Vanguard is a dynamic, growth-oriented electrical contractor with deep roots in New York City since 2007. We specialize in low voltage temperature controls and Building Management Systems (BMS), delivering smart, efficient solutions for commercial and industrial clients while focusing exclusively on intelligent building automation rather than traditional high-voltage electrical work.</p><p>
Following a strategic pivot during COVID, Vanguard expanded into Texas and has grown to more than 250 employees serving clients across New York City, Westchester County, Dallas-Fort Worth, Austin, San Antonio, and surrounding markets.</p><p>
As we continue to grow, we remain committed to building an exceptional culture where people are empowered to make an impact, solve problems, and contribute to something bigger than themselves. We believe operational excellence starts with great people, and we're looking for individuals who thrive in a fast-paced, collaborative environment.</p><h2 class="jobSectionHeader"><b>
About the Role</b></h2><p>
The Senior Executive Assistant serves as the leader of Vanguard's Executive Office, ensuring executive support is delivered with consistency, excellence, and professionalism. This role oversees the Executive Assistant team and Front Desk operations while providing high-level executive support and ensuring the Executive Office functions efficiently as the company continues to grow.</p><h2 class="jobSectionHeader"><b>
Key Responsibilities</b></h2><p><b>
Executive Office Leadership</b></p><ul><li>
Lead, coach, mentor, and develop the Executive Assistant team and Front Desk / Office Administrator.</li><li>
Conduct onboarding, training, regular one-on-ones, and performance evaluations.</li><li>
Assign work, balance workloads, and establish priorities across the Executive Office.</li><li>
Review work for quality, accuracy, and consistency before it reaches executive leadership.</li><li>
Foster a collaborative, service-focused culture centered on accountability and operational excellence.</li></ul><p><b>
Executive Support</b></p><ul><li>
Partner directly with executive leadership to manage calendars, communications, travel, meetings, and confidential business matters.</li><li>
Coordinate executive priorities while anticipating needs and resolving conflicts before they arise.</li><li>
Prepare executive briefings, reports, presentations, and meeting materials.</li></ul><p><b>
Executive Office Operations</b></p><ul><li>
Develop, document, and continuously improve Executive Office processes and Standard Operating Procedures (SOPs).</li><li>
Oversee executive calendars, travel coordination, expense reporting, meeting logistics, and administrative workflows.</li><li>
Ensure executive documentation, contracts, and confidential records are properly maintained.</li></ul><p><b>
Team &amp; Cross-Functional Coordination</b></p><ul><li>
Collaborate with HR, Operations, Accounting, Marketing, and department leaders to support executive initiatives.</li><li>
Coordinate household vendors and external service providers in support of executive leadership.</li><li>
Ensure consistent communication between executive leadership and internal stakeholders.</li></ul><p><b>
Strategic Projects</b></p><ul><li>
Lead administrative and operational projects assigned by executive leadership.</li><li>
Identify opportunities to improve Executive Office efficiency through automation, process improvements, and best practices.</li><li>
Support company initiatives requiring executive coordination.</li></ul><h2 class="jobSectionHeader"><b>
Qualifications</b></h2><ul><li>
7+ years supporting C-level executives.</li><li>
2+ years leading administrative professionals or Executive Assistants.</li><li>
Strong leadership, coaching, and people management skills.</li><li>
Exceptional organizational abilities.</li><li>
Advanced Microsoft Office proficiency.</li><li>
Experience with executive budgeting, travel, project management, and confidential communications.</li></ul><h2 class="jobSectionHeader"><b>
Compensation &amp; Benefits</b></h2><p><b>
Base Salary:</b> $105,000&ndash;$130,000 annually, commensurate with experience, qualifications, and demonstrated success.</p><p><b>
Bonus:</b> Performance-based bonus tied to individual and company performance.</p><p><b>
Benefits Include:</b></p><ul><li>
Comprehensive Medical, Dental &amp; Vision Insurance</li><li>
401(k)</li><li>
Paid Time Off</li><li>
Paid Holidays</li><li>
Professional Development Opportunities</li><li>
Career Advancement within a rapidly growing organization</li></ul><h2 class="jobSectionHeader"><b>
Why Join Us?</b></h2><p><b>
Growth Opportunities: </b>Lead and grow Vanguard's Executive Office while working directly with executive leadership, with clear opportunity for continued advancement as the company scales.</p><p><b>
Collaborative Culture: </b>Join a team that values accountability, service, and operational excellence, where your leadership shapes how the Executive Office supports the entire organization.</p><p><b>
Meaningful Work: </b>Your leadership will directly strengthen executive effectiveness and organizational efficiency at one of the fastest-growing building automation companies in the country.</p><p><i>
This job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Vanguard Maintenance and Electrical, Inc. reserves the right to modify this description at any time</i></p></div>

Senior Executive Assistant

KMG Hotels

<div><div><b>Job Details:</b></div><ul><li>
The Front Desk is often the first point of contact and the first impression for guests.</li><li>
Warm, knowledgeable service and helpful guidance reassure guests they&rsquo;ve made the right choice to stay with us.</li><li>
To deliver a great guest experience &ndash; a Front Desk Agent will check-in and out guests efficiently, and make sure they have all they need for a great stay.</li><li>
Shift Hours: 11 pm-7 am.</li></ul><div></div><div><b><br>
Responsibilities:</b></div><ul><li>
Register guests and assigns rooms.</li><li>
Accommodates special requests whenever possible.</li><li>
Thoroughly understand and adhere to proper credit and cash handling policies and procedures.</li><li>
Knows room locations, types of rooms available, room status, and room rates.</li><li>
Possesses a working knowledge of the reservations department.</li><li>
Takes same-day reservations and future reservations when necessary.</li><li>
Knows cancellation procedures.</li><li>
Knows how to use front office equipment.</li><li>
Uses proper telephone etiquette.</li><li>
Knows all safety and emergency procedures, Is aware of accident prevention policies.</li><li>
Maintains the cleanliness and neatness of the front desk area.</li><li>
Understand that business demands sometimes make it necessary to move employees from their accustomed shift to other shifts.</li></ul><div></div><div><b><br>
Qualifications:</b></div><ul><li>
High School diploma or equivalent.</li><li>
Additional language skills are preferred but not required.</li><li>
Strong communication skills are essential when interacting with guests and employees.</li><li>
Reading and writing abilities are used often when completing paperwork, logging issues/complaints/requests/information updates, etc.</li><li>
Basic math skills are used frequently when handling cash or credit.</li><li>
Problem-solving, reasoning, motivating, and training abilities are often used.</li><li>
Have the ability to work a flexible schedule including nights, weekends, and/or holidays.</li></ul><div></div><b><br>
About KMG Hotels:</b><p><br>
KMG HOTELS was founded in 2000 and owned by Jay Koshiya and Sanjay Koshiya. Jay Koshiya is the current Chief Executive Officer, &amp; President. Mr. Sanjay Koshiya is current Vice President &amp; Chief Operating Officer of the company. Today, KMG owns and operates twenty one hotels, representing various franchises like Marriott, Hilton, Inter Continental Hotels Group &amp; Choice Hotels International. KMG has opened six Marriott Premium select service hotels in the last eighteen months and has a number of exciting development projects in the pipeline. KMG Hotels is a company committed to growth by exceeding the expectations of our associates, guests and partners. We strive to create an environment where all associates are valued and respected, and where doing it the &ldquo;right way&rdquo; takes precedence over doing it the &ldquo;easy way.&rdquo; We aspire to be the industry leader in proactively setting standards of excellence in acquisitions, development, ownership and management. Our growth is built on honest business practices, a strong commitment to our associates, progressive sales practices and a dedication to providing well maintained hotels. Hard work, commitment and the spiritual strength of the KMG family have been the building blocks of the KMG Hotels brand. As a premier lodging company that now employs over 800 plus associates, KMG Hotels provides increasing financial strength and stability to our stakeholders&mdash;namely our guests, associates and owners.</p></div>

Night Auditor

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